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Home My WebLink About2002-095 Grant - Arts Council CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Arts Council of Southern Oregon 20 E Main Street Address: 33 N. Central, Ste. 300 Ashland OR 97520 Medford, OR 97501 (541) 488-5300 Telephone: 541-779-2820 FAX: (541) 488-5311 Date of this agreement: July 1, 2002 Amount of grant: $3,000.00 Budget subcommittee: Economic and Cultural Development 1 Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $15,345 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a living wage are also required to post the attached notice predominantly in areas where it will be seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal Grant Contract 2002-03 Page I of 3 agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with the City's Risk Manager or Finance Director prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. CITY OF ASHLAND By Finance Director - By Title Account Number: (for city use only) Grant Contract 2002-03 Page 2 of 3 ACORQv CERTIFICA' OF LIABILITY INSUF &NCtID PR DATE(MM/DD/YY) TSC-1 12/31/01 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Reinholdt & O' Harra Insurance HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 383 East Main Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Ashland OR 97520-1896 Phone: 541-482-1921 INSURERS AFFORDING COVERAGE INSURED INSURER A: ONE BEACON INSURER B: Arts Council of Southern Ore. INSURER C: 33 N. Central Suite 300 INSURER D: Medford OR 97101 INSURER E: GOVEKALiES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MMIDD/YY POLICY EXPIRATION DATE MMIDDIYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 2000000 A COMMERCIAL GENERAL LIABILITY C02150754 FIRE DAMAGE (Any one fire) $ 100000 CLAIMS MADE OCCUR MED EXP (Any one person) $ 5000 X Business Owners 01/28/02 01 /28/03 PERSONALBADVINJURY $ GENERAL AGGREGATE $ 1000000 AGGREGATE LIMIT APPLIES PER FGEN'L PRODUCTS - COMP/OP AGG $ POLICY JECT LOC CSL 1000000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) F PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ __{ ANY AUTO - EA ACC OTHER THAN $ ? AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ _ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND E P ' TATU -P TORY L IMITS ER M LOYERS LIABILITY FE L. EACH ACCIDENT $ i E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ OTHER A Business Owners C02150754 01/28/02 01/28/03 PROPERTY 10000 DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Involves the public in art education. GERTIFIGATE HOLDER Y ADDITIONAL INSURED; INSURER LETTER: V CANCELLATION C I TYOFA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BU SHALL City of Ashland IMPOSE NO OBLIGATION OR LIABILI F ANY KIND UPON THE INSURER, ITS AGENTS OR 20 E. Main Ashland, OR 97520 REPRESENTATIVES. Dee L. Selb (7197) CORD CORPORATION 1988 ACORP., CERTIFICATE OF LIABILITY INSURANCE OP ID C DATE(MMIDDIYY) TSC-1 07/19/02 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Reinholdt & O' Harra Insurance HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 383 East Main Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Ashland OR 97520-1896 Phone: 541-482-1921 INSURERS AFFORDING COVERAGE INSURED INSURER A. One Beacon Insurance INSURER B Arts Council of Southern Ore. INSURERC 33 N. Central Suite 300 INSURERD Medford OR 97101 -- -- -------- INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRT - -- -- - -- -- - POLICY EFFECTIVE POLICY EXPIRATION LTR I TYPE OF INSURANCE POLICY NUMBER DATE MM/DD/Y`( DATE MM/DDMf LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1 , 000, 000 A'.COMMERCIAL GENERAL LIABILITY C02150754 01/28/02 01/28/03 FIRE DAMAGE (Any one fire) $ 100,000 . CLAIMS MADE __l OCCUR I MED EXP (Any one person) $ 5 , 000 X I Business Owners ' i PERSONAL &AD`? INJURY ? $ GENERAL AGGREGATE s2,000,000 GENT AGGREGATE LIMIT APPLIES PER. -__- PRODUCTS - COMP/OP AGG $ POLICY ''.. PEO-, LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO I ? (Ea accident) ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) ? I PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN _ EA ACC $ AUTO ONLY. AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ $ ?'. WORKERS COMPENSATION AND TORY LIMITS ER EMPLOYERS'LIABILITY E.L. EACH ACCIDENT $ EL. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ OTHER I DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS City of Ashland, ists officers and employee are named as additional insured per endorsement to the policy. CERTIFICATE HOLDER Y ADDITIONAL INSURED: INSURER LETTER: CANCELLATION CITYOF SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL . 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BU SHALL CITY OF ASHLAND 20 EAST MAIN STREET IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR ASHLAND OR 97520 REPRESENTATIVES. AU,T? ORIZED R?EPRESEN TI E AL,UKL) 40-a (rlar) VAUUKU (:UieF'UKiYI IUIW19?itS`