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HomeMy WebLinkAboutMisc Correspondance Fax CITY OF ASHLAND TO: Caralyn Dusenberry FAX: 774-6701 FROM: -\"'\ > Sonja Akerman ,--c.-~ -/ /-' /' V_/ Information on Lease Agreement Formerly Known as the Imperatrice Propert; ~r--''';1' RE: DATE: August 1, 2002 Hi Caralyn, Attached are copies of what we have on file for the above mentioned property. (Hope all is well with you and the fire isn't affecting your property - other than smoke of course. ) This fax consists of 14 pages, INCLUDING this cover sheet. If you experience problems with the transmission of this document, including needing to have any pages sent again, please contact the sender at (541 ) 488-5350. Thank you. The information contained in this fax is confidential and/or privileged. This fax is intended to be reviewed only by the individual named above. If the reader of this cover sheet is not the intended recipient, you are notified that any review, dissemination, or copying of this fax or the information contained is prohibited. If you have received this fax in error, please immediately notify the sender by telephone and return this fax to the sender at the above address. Thank you. 181 No original documents will follow unless requested. o Original documents will follow by mail. LEGAL DEPARTMENT 20 East Main Street Ashland, OR 97520 www.ashland.or.us Tel: (541) 488-5350 Fax: (541) 488-5311 TTY: (800) 735-2900 noltep@ashland.or.us stephens@ashland.or.us 'A' 11 IT .-.-. ".....", CITY OF ASHLAND August 23,2001 Ron Anderson 280 Worthington Road Eagle Point, OR 97524 Re: IRRIGATION WATER FOR THE CITY'S EFU LAND (FORMERLY KNOWN AS THE IMPERATRICE PROPERTY) Dear Ron, It was good to talk to you on Monday. I appreciate your understanding of our water situation. I know it has been a difficult year for you and cattle ranching as well. As predicted, I will need you to shut off one of the irrigation gates on the canal effective today. I had left you a message stating that it was your choice as to which gate to close, but after talking to Jim Pendleton, TID, he recommended I consider water rotation and have you continue with the rotation starting today for the south gate. I advised Jim Pendleton that I authorize the north gate (one closest to Mountain A venue) closed for the remainder of the irrigation season. This should affect only two cycles as irrigation is expected to shut off completely on September 14th (24 days from now). Your south gate had water this past weekend. In c~nsideration of your help and loss of irrigation, I will provide you with a full month's credit ($1000). Your latest payment was in May and covered pasture rent for March - May 2001. This next quarter's payment is due at the end of August, and will be for $2,000 only. I am curious of your future plans. Do you anticipate using this site over the fall and winter? Please let me know. Should you choose to relocate your cattle and not remain on the site, please give me a 30 days notice. Thank you again for working with us and for your continued flexibility. If you have any questions, please contact me at (541) 552-2411. Sincerely, 60wn Public Works Director / City Engineer Cc: /Sharlene Stephens, Legal Assistant Lee Tuneburg, Finance Jim Pendleton, TID PUBLIC WORKS DEPARTMENT Tel: 541-488-5587 20 E. Main Slreet Fax; 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us 'j.' CITY Of ASHLAND May 9,2001 Ron Anderson 280 Worthington Road Eagle Point, OR 97524 Re: LEASE AGREEMENT OF THE CITY'S EFU LAND (FORMERLY KNOWN AS THE IMPERATRICE PROPERTY) Dear Ron, Thank you for submitting your quarterly check for pasture rent for March - May 2001. Although the City is no longer pursuing the spray irrigation options, we still own this property. As such, the City will continue your lease through the remainder of this calendar year. However as in the past, we reserve the right to provide you with 30 days notice to remove your cattle if the City should decide to sell or otherwise use the property in a way that precludes your use. As such, we will continue to allow you to use the property for pasture grazing for your cattle at $1,000 per month, payable every three months. Should you choose to relocate your cattle and not remain on the site, please give me a 30 days notice. I anticipate you will flood irrigate the pasture. Over the past few years, the flood irrigation system has deteriorated and is in need of some repairs. Please make necessary repairs to ensure you irrigate in such a manner as to not create runoff off the site. I anticipate this to be a water short year, so please irrigate wisely. Thanks for continuing to work with us. If you have any questions, please contact me at (541) 552-2411. Sincerely, Paula C. Brown Public Works Director / City Engineer Cc: ~Iene Stephens, Legal Assistant Lee Tuneburg, Finance ~f"2 (~~ ..U!1\\/7 --~F:<l D ~ 0 l':;:;, w.) I f) II . F-;~;--~. PUBLIC WORKS DEPARTMENT Tel: 541-488-5587 20 E. Main Street Fax: 541-488~ Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us '.l' 11 rr May 1, 2000 CITY HALL CITY OF ASHLAND ASHLAND. OREGON 97520 Ron Anderson 280 Worthington Road Eagle Point, OR 97524 Re: LEASE AGREEMENT OF THE CITY'S EFU LAND (FORMERLY KNOWN AS THE IMPERA TRICE PROPERTY) Dear Ron, I have been meaning to write this letter for the past three weeks, as we are now entering irrigation season and your cattle will be ready for water. My last letter to you, December 21, 1999, authorized your cattle to remain on the site through April 15,2000. Construction of the wastewater treatment reuse project on the property continues to be delayed. The City is, therefore, in a position to continue your lease through the majority of irrigation season (at least through September 2000). As I am sure you are busy, unless we hear otherwise, I will expect you to remain on the site. Please inform me if this is not the case so that we can negotiate with another rancher. I anticipate you will need to irrigate the pasture and further expect that you will use flood irrigation techniques to do so. Over the past few years, the flood irrigation system has deteriorated and is in need of some repairs. Please make necessary repairs to ensure you irrigate in such a manner as to not create excessive runoff off the site. If possible, do not irrigate the south eastern portion closest to the swale leading to the 1-5 over pass at Eagle Mill Road as we would like to keep that as dry as possible. Should we be able to begin construction this calendar year, that is the area in which we would begin. Please ensure your payments are current. The City expects a payment every two months of $1000/month. The Finance Department will review and invoice as necessary for the time from December 30, 1999 to now. Thanks for continuing to work with us. If you have any questions, please contact me at (541) 552-2411. Sincerely, ~ J /~d / a.~6..y V' q>1/-I.-_ Paula C. Brown Public Works Director / City Engineer Cc: ~ne Stephens, Legal Assistant Barbara Christensen, City Recorder Karen Huckins, Finance /'1:-':'\ i'::i (::~:, ;.~-; , r\U [" '-7 I if:: ,. I: i! .:::;::L.'>~ L.-' :.~ i i LJ I -------. v-I~~, - I 2000 I L..____.___ j' . r,,> ,"> \-;.\"r f\.I'\ U A WW iT (Ji!."iki\mkr"l1j r~.k,hL \ L;~ '/ick., ... r December 21, 1999 CITY HALL CITY OF ASHLAND ASHLAND. OREGON 97520 Ron Anderson 280 Worthington Road Eagle Point, OR 97524 Re: LEASE AGREEMENT OF THE CITY'S EFU LAND (FORMERLY KNOWN AS THE IMPERATRICE PROPERTY) Dear Ron, It was good to talk to you last week. I appreciate your continued interest in the City's property and am glad we can work together. As discussed last Friday, the City is prepared to re-activate your lease at a prorated monthly rate of $1 ,000 for the same relative number of cattle you had been grazing. You have been authorized to remain on the site through April 15, 2000. We may be in a position to continue your lease beyond that time if the construction continues to be delayed. I will contact you at the beginning of April if there are any changes on the City's part with respect to the start of construction on that site. I ask that you continue not to flood irrigate as we are trying to keep the south eastern portion closest to the swale leading to the 1-5 over pass at Eagle Mill Road dry. Please inform me of the date you re-enter the site. I would appreciate payment every two months. Thanks for continuing to work with us. If you have other questions, please contact me at (541) 552-2411. Sincerely, /~d-~ Paula C. Brown Public Works Director I City Engineer Cc: ~Iene Stephens, Legal Assistant Barbara Christensen, City Recorder Jill Turner, Finance Director 2.3 " ., 1, ! _\_\\\XLl_,"\:~('-"-;E.'l1 n..'..L..:d....:..,: rh.:::..~)i)"iL, \.'.L___ - - Rf (('\. \ ~~. -~..-.--,- ---':~it/ ,.<- / Of_ll.5.!f ( 'c\f, <c~/...:\ ..~-;; -t1-\" it:;/" O\if ~ {I ~, '. ~ ]; x,l > I...... ",\ ~ '. - 'II.' /c.. \\ ,,- .' ~/ j~~" 0, '~~ ',-0 1~>()RfGO~' S;T -:-~---~-,:i"~ ~ CITY OF ASHLAND CITY HALL ASHLAND, ORE~ON 97520 June 16, 1999 Ron Anderson 280 Worthington Road Eagle Point, OR 97524 Re: LEASE AGREEMENT OF THE CITY'S EFU LAND (FORMERLY KNOWN AS THE IMPERA TRICE PROPERTY) Dear Ron, It was good to talk to you today. I realize it has been a bit confusing with our lease arrangements. I found your old lease, and as we discussed, the terms were $11,000 a year and expiring on April 14, 1999. As discussed today, to keep the terms simple for the remaining month-to-month situation we are facing this spring and summer, the City is prepared to continue at a prorated monthly rate of $1 ,000 for the same relative number of cattle you are currently grazIng. You have been authorized to remain on the site through August 15, 1999. I will endeavor to contact you at the beginning of August if there are any changes on the City's part with respect to the start of construction on that site. I ask that you continue not to flood irrigate. Should you need irrigation, we could meet on site and discuss options for irrigating the north western end of the property, but we are trying to keep the south eastern portion closest to the swale leading to the 1-5 over pass at Eagle Mill Road dry. Let me know if we need to meet. My calculations show this initial time extension throu~h June 15, 1999 would be a $2,000 lease fee, and the remaining two months through August 15 , another $2,000. Please forward the initial $2,000 at this time. The subsequent $2,000, should you decide to remain on the site, would be payable by August 1, 1999. Thanks for understanding. I appreciate your patience. If you have other questions, please contact me at (541) 552-2411. Sincerely, ~~ Public Works Director / City Engineer Cc: ~arlene Stephens, Legal Assistant Barbara Christensen, City Recorder . Jill Turner, Finance Director rf'-/ Paula! Ande T 11 -. --.. Offi~ of the City Attorney (541) 488-5350 - w CITY OF ASHLAND 20 East Main, Ashland, OR 97520 (541) 488-5311 - Fax Paul Nolte, City Attorney Shartene P. Stephens, Leg" Asslstent May 6, 1999 Ron Anderson 280 Worthington Road Eagle Point, OR 97524 RE: Lease Agreement Your lease of property with the City of Ashland was officially up April 15, 1999, however, Public Works Director Paula Brown extended this time allowing you to keep your cattle on the property until May 1, 1999, with the understanding that you were not to open any irrigation gates. The purpose of this letter is to inform you that the city is again extending your time on the property to June 15, 1999, with the same stipulation in place regarding the irrigation gates. Should you need to contact us for any reason, you may either contact me at the above number or Paula Brown at 488-5587. ~~;o Sharlene P. Stephens Legal Assistant c: Paula Brown F:\USER\sharlenelanderson.ltr7. wpd E-Mail Addresses: paul@ashland.or.us * sharlene@ashland.or.us - -. ~. 20 East Main, Ashland, OR 97520 (541) 488-5311 - Fax CITY OF ASHLAND Office of the City Attorney (541) 488-5350 - . Paul Nolte, City Attorney Sharlene P. Stephens, Legal Asslsblnt March 18, 1999 Ron Anderson 280 Worthington Road Eagle Point, OR 97524 RE: Lease Agreement This letter is to confirm the fact that your lease of property with the City of Ashland is officially up atter April 14, 1999, however, Public Works Director Paula Brown is allowing you to keep your cattle on the property until May 1. 1999, with the understanding that you are not to open any irrigation gates. Should you need to contact us for any reason, you may either contact me at the above number or Paula Brown at 488-5587. ~,JJk- Paul Nolte City Attorney c: Paula Brown F:\U8ERlsharlenelanderson.ltr6.wpd E-Mail Addresses: paul@ashland.or.us * sharlene@ashland.or.us " ... ..-.. ~ CITY OF ASHLAND Office of the City Attorney (541) 488-5350 - 2: 20 East Main, Ashland, OR 97520 (541) 488-5311 - Fax Paul Nolte, City Attorney Sharlene P. Stephens, Legal Asslatant October 15, 1998 Ron Anderson 280 Worthington Road Eagle Point, OR 97524 RE: Lease Agreement As I told your wife on the telephone on October 13, 1998, the City of Ashland will not be renewing your grazing lease on the "Imperatrice" property when the current lease comes due (April 15, 1998, through April 14, 1999) as the city has made the decision to change the use of this leased land. This letter is to confirm that telephone call. I would appreciate it if you could coordinate the return of this property to the city - when the time is right - with our Director of Public Works, Paula Brown. I know that she would appreciate your making sure that all of the irrigation gates on the site are closed in order for us to keep the site dry at the start of next irrigation season. You can reach Paula at 488-5587. Thank you so much for everything. ?~ tJ~ Paul Nolte City Attorney c: Paula Brown, Director of Public Works G :\sharlenelanderson .ltr5. wpd E-Mail Addresses: paul@ashland.or.us 4t;. sharlene@ashland.or.us 'If .,.