HomeMy WebLinkAbout2002-1105 Council Mtg PACKETCouncil Meeting Pkt. C i I 1t' O F
BARBARA CHRISTENSEN ~ ~kSH LAN D
CtTY RECORDER
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
November 5, 2002, 7:00 p.m.
Civic Center Council Chambers, 1175 E. Main Street
I. PLEDGE OF ALLEGIANCE:
II. ROLL CALL:
III. APPROVAL OF MINUTES: Regular Council Meeting Minutes of October 15, 2002.
IV. / SPECIAL PRESENTATIONS & AWARDS:
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1. Mayor's Proclamation of National Recycling Awareness Week.
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Confirmation of Mayor's appointment of Launa Huffines to the Ashland Fiber Network
Programming Committee for a term to expire Apdl 30, 2005.
3. Liquor License Application from E. "Beasy" McMillan dba HongKongBar at 23 North
Main Street.
4. Quarterly Financial Report: July - September, 2002.
~. Adoption of Findings for Planning Action #2002-052, Request for Site Review
Approval for a 13-unit Cottage Style Condominium Development for the Property
located at 2275 Siskiyou Boulevard. The Application includes a variance to Rear
Yard Setback Standards and for Distance Between Buildings.
VI. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker, unless it is the
subject ora Land Use Appeal. All hearings must conclude by 9:30 p.m. or be continued
to a subsequent meeting.)
(None)
VII. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time
allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less,
depending on the number of individuals wishing to speak.)
COUNCIl, MEETINGS ARE BROADCAST I,IVE ON CHANNEL 9
VISIT TIlE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US
VIII. UNFINISHED BUSINESS:
(None)
IX. NEW AND MISCELLANEOUS BUSINESS:
¢. Approval of Amendment No. 1, Highway 66 Access Management Project between
the City of Ashland and the Oregon Department of Transportation.
2.
City and Parks Cooperative Effort to Consolidate Accounting Functions.
X. ORD. INANCE~ RESOLUTIONS AND CONTRACTS:
.~..~First reading"l~title only of "An Ordinance Adding Chapter 2.17, Public Arts
"--.Comm~ss!o~n, to the Ashland Municipal Code."
2f~t rea~ title only of "An Ordinance Modifying Chapter 15.04 of the Ashland
',,,...__~ Code Regarding Building Demolition and Relocation, Requiring Demolition
Debris Diversion Plans in~dopted Standards."
V~. Reading by title only of '~_._Resolution A~thorizing a Financing Loan from the Special
Public Works Fund by En't'eThlg into a Loan Contract with the Oregon Economic and
Community Development Department for the Community Development/Public Works
Administration Building."
Reading by title only of ~A"R'~solution_~dopting a New Fee Schedule for the City of
Ashland Building Divisio'~'~rtC~nspection Program."
Xl. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL
LIAISONS:
Xll. ADJOURNMENT:
REMINDER
City Council Study Session on Wednesday,
November 6 at 12:00 p.m. in Council Chambers.
Topics include: 1) Rogue Valley Metropolitan Planning
Organization (RVMPO) Boundary Expansion; and, 2)
Progress on the IPOD (Irrigation Point of Diversion)
Project.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Administrator's office at (541) 488-6002
(TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the
City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-
35.104 ADA Title I).
COl JNC Il ~ M E. E TIN G SAR E B R()Alil) C AS']' 1 ..IV E. ON CH ANN E 1..,9
VISI~I' TI II-~ CI'['y OF AS;I Il_AN I:.,'S Wli;l, SI'I'I~ A'I' WWW.ASI.II~AN D.OR.U S
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
October 15, 2002 7:00 p.m.
Civic Center Council Chambers, 1175 E. Main Street
PLEDGE OF ALLEGIANCE
Mayor DeBoer called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers.
ROLL CALL
Councilor Laws, Reid, Hartzell, Jackson and Hearn were present. Councilor Morrison arrived at 8:10 p.m.
APPROVAL OF MINUTES
The minutes of the Regular Council Meeting of October 1,2002 were approved as presented.
SPECIAL PRESENTATIONS & AWARDS
Mayor's Proclamation of "National Red Ribbon Celebration Week" and Proclamation of "World Population Awareness
Week" were read aloud.
CONSENT AGENDA
1. Minutes of Boards, Commissions and Committees.
2. Confirmation of Mayor's appointment of Jonathan Uto to the Tree Commission for a term to expire April
30, 2004.
3. Ratification of labor contract between the City and IBEW Electrical Local 659.
Councilors Hartzell/Jackson m/s to approve Consent Agenda. Voice Vote: ali AYES. Motion passed.
PUBLIC HEARINGS
1. Public Hearing and consideration of potential sale of real property- 9,000 square foot lot adjacent to 128 W.
Nevada Street.
Interim City Administrator Brian Almquist briefly explained the proposed sale of real property and requested
authorization from the Council to take all actions necessary to market and sell the lot with the net proceeds of the sale
to be used to reimburse the Open Space Fund.
PUBLIC HEARING OPEN: 7:07 p.m.
Ron Roth/6950 Old 99S/Voiced his concern about selling property just to be selling it. He questioned the need to sell
the property and where money realized from the sale would go.
PUBLIC HEARING CLOSED: 7:10 p.m.
Mayor DeBoer explained that the owner had requested that the property be divided and sold as individual parcels.
Oregon State Statutes require that prior to any sale of City real property that the City holds a public hearing concerning
the sale. This also requires a public notice of the hearing describing the property, the proposed uses for the property,
and the reasons why the City Council felt it necessary to sell the property.
Clarification was made on what parcels would be sold.
Councilors Jackson/Reid m/s to approve staff recommendation. Voice Vote: all AYES. Motion passed.
2. Public Hearing on the Appeal of Planning Action 2002-052, a Request for Site Review Approval for a 13-Unit
Cottage Style CondominiumDevelopmentat 2275 Siskiyou Boulevard. Request includes a Varianceto Rear
Yard Requirements (10 feet required, 7 feet proposed), and for distance between buildings.
Mayor read aloud the procedures for Land Use Hearings.
PUBLIC HEARING OPEN: 7:14 p.m.
City Council Meeting 10/15/02 Page 1 of 6
EXPARTE CONTACTS:
Heam reported a site visit and noted that he had not attended the public hearing, but did review the Planning
Commission packet that contained the same information provided to the Council. Jackson reported a site visit. Reid
reported a site visit. Laws reported a site visit and his familiarity with the property. DeBoer reported conversation
regarding the property with the real estate agent. He noted that the procedure was discussed and felt that he could make
a fair and impartial decision. He also reported a site visit.
STAFF REPORT:
Community Development Director John McLaughlin briefly explained that the Planning Commission had approved the
Planning Action at their regular meeting of August 31, 2002.
Community Development Senior Planner Bill Molnar explained the proposal to construct 13 cottage style condominium
units on a 1.8-acre site on Siskiyou Boulevard zoned High-Density Multi-Family. He noted that automobile access to
the property is via an existing 20-foot driveway that connects to Siskiyou Boulevard through Ashley Senior Center.
The units require variance for a 7-foot rear yard set back rather than the 1 O-foot setback required by ordinance and an
8-foot distance between cottage units. He noted that the applicant reached an agreement with Ashley Senior Apartments
allowing them to use three parking spaces in the Ashley Senior Apartment complex in perpetuity. The applicant will
do full City street frontage improvements along Siskiyou Boulevard including curb and gutter, public sidewalk, bike
lane, and five on-street parking spaces.
He noted issues for Council consideration in reviewing the appeal, including:
1.) Procedural irregularity in terms of the Planning Commission's findings, conclusions, and orders, in that there was
no discussion regarding an administrative variance to building orientation as well as a physical constraints permit
to develop in the flood plain. He clarified that the initial proposal involved an administrative variance to allow for
the two units closest to Siskiyou Boulevard to not have their primary orientation towards the Boulevard. In later
renditions that was changed and those units do orient towards the Boulevard so the variance is no longer needed.
2.) In terms of one of the earlier plans there was a request to have a few of units encroached into the City floodplain
corridor. That request was ultimately removed and no structural portions of any units extend into the floodplain
corridor. So, no variance is needed.
3.) Use of existing driveway and the Senior parking areas. These issues were discussed in the Staff reports and the
parking configuration not only meets land use ordinance requirements in terms of back-up space and driveway
width, but also now complies with Fire Department apparatus turn-around requirements.
Staff recommendation is for the Council to sustain the Planning Commission's decision.
It was clarified for Council that the number of handicap spaces are decided upon parking demand, and that there is no
requirement for loading zones in residential developments. It was noted that the applicant agreed to dedicate a public
access way for a pedestrian walkway connecting Jacqueline Street and Siskiyou Boulevard.
APPLICANT PRESENTATION:
l)evian Aguirre/183 Lincoln Street/Owner of Sage Development, answered various questions concerning utilization
of the parking lot, parking patterns, fire lane access and flood plain issues. She clarified that an in-house 30-day parking
study had been conducted which found that the parking lot was never more than 65% full and that while parking patterns
fluctuated the numbers did not statistically change. She noted that national demographics support these ffmdings. The
facility manager also reported a long-term figure of 50 to 60% use of the parking lot. It was noted that fire lane controls
would be tightened. Aguirre confirmed that the building is above floodplain height and behind an extremely
conservative floodplain line. It was noted that according to geo-technical and hydrology studies the site is stable.
Councilor Jackson commented that future conditions of the site are not relevant to the Council's decision tonight, but
that the issue before the Council is to decide if proposed variances meet City Code.
IN FAVOR OF APPLICANT:
Eline Jones/2301 Siskiyou #215/Phone message received for the record/Stated that the people who submitted the
protest are not speaking for all of the residents of Ashley Senior Center.
Kenneth DeHaas/2301 Siskiyou #318/Did not believe that the influx of families would contribute to problems
associated with parking. He noted that a letter in support of the project had been sent to the City Administrator and that
ten of the persons signing that letter were present at this meeting tonight.
City Council Meeting 10/15/02 Page 2 of 6
Don Rist/260 Jay Street, Talent/Commented on how difficult this site is to build on and commended the builder for
the cottage unit designs and for working with the neighbors. He felt the project would be an asset to the community.
Tom Frantz/2265 Siskiyou Blvd/Spoke in favor of the project and supported the concept of building cottages,
preferring this type of development rather than a long line oftownhouses.
OPPOSED TO APPLICANT:
Dorothy Carnaghi/2301 Siskiyou #302/Spoke as representative for a group in opposition to the project. She stated
opposition to the parking and driveway arrangements, noting that for 62 residents there are 64 regular sized parking
places, with 10 of those being handicapped/reserved spaces. The project will change 31 of the spaces to compact car
spaces, and reduce handicapped parking to six spaces. She felt this would be inadequate for the needs of the Ashley
Senior Apartments residents. She noted that the lack of loading zones and turn-around spaces are problems, as is the
lack of safe walkways for the seniors through the parking lot.
Councilor Morrison arrived at 8:10 p.m.
Heinz Levin/2301 Siskiyou Blvd #108/Commented on his disappointment that the trees along the property line would
be removed in order to make room for carports. He felt the parking count report irrelevant because the Senior Center
is entitled to the parking spaces regardless of if every resident has a car or not, and noted the negative impact the
development would have on Center residents.
STAFF RESPONSE:
A brief history of the Ashley apartments was given, explaining that the complex was approved in 1988 and the parking
ordinance revised in 1990 to require one space per accommodation unit. The requirement for this complex is 62 spaces.
He used a projector to display the current spaces and the area with the proposed new spacing. It was clarified that the
number of spaces would not be reduced but that configuration of the spaces would change. This complies with City
standards.
Dave Hard, Ashland City Fire Marshall, addressed the issue of fire hydrants noting that the existing hydrant on
Jacqueline Street does not count toward the project since there is no fire truck access from it to the project. A new,
accessible hydrant will be added for the project, which along with an existing accessible hydrant will satisfy City
requirements. Reid supported access to Jacqueline Street for emergency purposes. It was noted that fire lane
enforcement was progressing.
It was clarified that the Planning Commission had determined that the loft area of the cottages did not qualify as a
bedroom due to the small amount of usable space in the loft. It was noted that this application had been filed before the
Tree Ordinance was passed.
REBUTTAL:
Devian Aguirre clarified that the project currently has 50% compact and 50% regular parking spaces. Re-striping was
done seven to 8 years ago at which time the orientation of slanted spaces were created. There was no additional parking
and no change in compact vs. standard stalls though the compact stalls were not labeled as such. In the redesign, she
maintained the ratio of 50/50% standard/compact spaces but the compact spaces close to the building gained additional
width. In addition, while not required, an additional fire hydrant will be included in the project. She noted certain
mitigating issues to be considered along with fire safety issues, including the need for security and safety within the
parking lot for the seniors. She explained that this project is smaller for a purpose, designed to serve an under-served
population - persons who do not need to live in standard size housing. She noted that there are currently six cities in
the nation that have cottage-housing overlays specifically for this purpose.
PUBLIC HEARING CLOSED 8:50 p.m.
Councilors Laws/Reid m/s to allow Councilor Morrison to abstain from voting as he was not able to attend the
entire public hearing. Voice Vote: all AYES. Motion passed.
COUNCIL DELIBERATION:
Hearn noted that the issues before the Council are limited to the variances having to do with the distance between the
cottages and the setbacks.
Councilors Hearn/Reid m/s to approve Planning Action 2002-052 with the conditions of approval as passed by
City Council Meeting 10/15/02 Page 3 of 6
the Planning Commission and to deny the appeal. DISCUSSION: Laws noted that the issue before the Council is
the original applicant's application, not the appeal, and by approving the project, the appeal is denied. He expressed
approval of the project's design and sympathizedwith the concerns of the seniors affected by the project. It was pointed
out that as the project has met all criteria, the Council has no legal option but to approve the Planning Action. Morrison
expressed appreciation for the thorough process. Voice Vote: Laws, Reid, Hartzell, Jackson and Hearn, YES. Motion
passed.
PUBLIC FORUM (None)
UNFINISHED BUSINESS:
1. Consideration of the disposition of potential surplus real property (continued from September 17, 2002).
City Administrator Brian AImquist gave a brief report on the properties identified for consideration of
disposition. Council agreed to take each property individually for consideration and discussion.
1. Single Family Lot-Twin Pines Circle
DeBoer commented that the adjoining property owner would like the opportunity to purchase this property. It was
suggested that market analysis could be done to determine development costs vs. the value of the lot, and that once a
final value was set it must go to a public hearing. It was suggested that the use of this parcel for affordable housing be
investigated and to keep in mind that City assets can be used for a number of different purposes not just as a way to
bring in money. It was noted that putting City owned property back on the tax rolls generated additional tax monies
for the City.
2. Nevada Street Storage Lot
Almquist explained that the original purchase of this property was for electric department storage purposes and for the
possibility of future use as a sub-station. He commented that there may be some environmental problems on the
property and a full environmental study should be conducted before considering the sale of the property.
Reid suggested storing the poles somewhere dsc and to consider this property for affordable housing. It was noted that
according to zoning, four housing units could be located on this property. Wanderscheid explained that currently the
City has no other place to put poles and that special equipment would be needed to move them. He noted that when the
fire station is finished there might be changes that could be made in storage location. He agreed that an environmental
study would need to be done. He pointed out that the small building on the property contains fiber optics that connects
to Medford and that this would be very costly to move, and commented that it is premature to consider selling this
property until other storage arrangements can be made. It was noted that if the parcel had the potential for subdivision
into four lots, then the materials could be stored on one or two lots and the other two or three could be sold.
3. Westwood Street/Strawberry Lane
It was noted that this parcel was originally part of a 12-acre development and was under consideration for a residential
subdivision (60 units) back in the mid-1970's. To prevent this development, the City purchased this parcel for about
$60,000 of general funds money. Preliminary platting could maximize the City's investment. Under purchasing rules,
for any commission between $5,000 and $75,000 the City must seek proposals. It was noted that parking was needed
in this area to serve trailheads and that discussion with the Parks Department concerning availability of locations for
parking purposes should be held.
4. lmperatrice Property
Almquist explained that this property was purchased with Sewer Utility funds that were generated by the Food &
Beverage Tax. He recommended that in the event the property is sold, that the fund be reimbursed the purchase costs.
Profit would be without restriction and the Council could do with it what they chose. He did not recommend that the
Council move ahead with the sale of this property at this time due to the need for further study on various issues,
including issues with water. Hearn noted that a good development plan would make the property more saleable. It was
suggested that the City hold on to the property and further explore possibilities for the land.
5. Gun Club/Lithia Springs Property
Almquist explained that the City has an existing lease with the Ashland Gun Club on a portion of this property that runs
until 2009. The property is currently zoned Open Space Reserved. This land has the headwaters of Lithia Springs and
some historic issues, in terms of protecting that source and avoiding contamination, that need to be explored before
moving forward. The Historic Commission has not been consulted about the proposed sale of this property.
It was noted that the City could sell the property and retain, in perpetuity, the right to maintain the headwaters of Lithia
City Council Meeting 10/15/02 Page 4 of 6
Springs. DeBoer noted that a neighbor had expressed interest in purchasing the property. Reid suggested that the
property might he suitable for asphalt recycling and pole storage or for trading for property suitable for such use.
Hartzell asked if the Parks Department has other purposes in mind for the land. It was noted that the spring is a critical
issue and should be protected.
6. Glenview Drive Storage Areas
Almquist explained that these areas are a part of Lithia Park and designated as City Parks in the Comprehensive Plan.
It is currently in use by the Public Works Department for storage. Reid commented that if some property were sold
some other property, more suitably located, and zoned, could be purchased for storage needs. Almquist noted that there
are additional properties that have not yet been brought forward, including two half-acre parcels just across from the
reservoir. He estimated their value at $150,000 to $200,000 each. He will bring those to Council at a later time.
Evan Archerd/120 N Second Street/Spoke about two of the goals for Ashland citizens, affordable housing and open
space acquisition. He noted that the sale of surplus City property could generate a large amount of funds to use towards
those goals. He offered his services in helping the City move forward on those goals, especially in terms of affordable
housing.
Eric Navickas/711 Faith Street/Expressed concern about affordable housing and open space acquisition, however also
supported protecting both the Strawberry Lane and the Imperatrice properties. He commented on potential uses of these
properties, including use as a City arboretum and Public Park outside of the City limits, and other recreational use. He
noted that the Pioneer and Lithia lots could be developed as high-density affordable housing, as well as the Water Street
parking lot. He suggested the possibility of working with the Elks Lodge in developing high-density affordable housing
on a current parking lot.
Ron Roth/6950 Old 99 S/Spoke concerning the potential sale of property, noting that he saw no point in selling without
first determininghow the proceeds would be used. He noted that since land in Ashland is a good investment we should
not be in a hurry to sell. He did not support the sale of the Imperatrice property, noting the potential for various uses
by the City, including equestrian, hiking, and mountain bike trails, and affordable housing. He commented on the
importance of the water rights issues.
Mayor DeBoer brought forward the following messages/correspondence in regards to this issue:
Ashland Gun Club/Phone call/Reminded the council that the police use the Gun Club shooting range and that the Club
has 400 members. Urged the Council to keep the Gun Club.
Brent Thompson/Letter/Urged the Council to not hurry in deciding the disposition of the Imperatrice property.
Bear Creek Watershed Council/Letter/Concerned with the water rights on the Imperatrice property.
Councilors Reid/Hartzell m/s to extend meeting until 10:30 p.m. Voice Vote: all AYES. Motion passed.
Hearn suggested the possibility of selling properties without water rights.
Councilors Laws/Hearn m/s to direct Staff to develop plans for the sale of properties #1 and #3. In addition, for
property #3, that Staff and the Parks Department investigate the possibility of area for parking on Parks' land
or on property #3. DISCUSSION: The possibility of land trade for affordable housing use was noted. It was clarified
that offers for the properties would be brought before the Council for consideration. Voice Vote: all AYES. Motion
passed.
Laws suggested that Council submit specific questions about the properties to Staff. Concern was expressed about
environmental hazards on property #2.
Councilors Reid/Hartzell m/s to ask staff to bring back a plan for an environmental assessment for the Nevada
Street storage (property #2) within the next 60 days. Voice Vote: all AYES. Motion passed.
Councilor Hearn/Jackson m/s to take the following action: 1.) In regards to property #5, that we look into the
terms of the lease to see if the City is required to honor the lease until it expires in 2009 or if the City can sell in
advance of that without legal repercussions, 2.) Find out how much of the property includes the headwaters of
Lithia Springs, and what is necessary to protect that, and 3.) Investigate the environmental appropriateness of
allowing lead to be fired into the property. DISCUSSION: Morrison expressed concern over the time involved in
City Council Meeting 10/15/02 Page 5 of 6
environmental assessments. Voice Vote: all AYES. Motion passed.
NEW AND MISCELLANEOUS BUSINESS:
1. Designation of voting delegate for League of Oregon Cities meeting in November.
Councilors Reid/Laws m/s to appoint Mayor DeBoer as delegate for the LOC meeting. DISCUSSION: It was
suggested that the voting delegate be open to input by other Council members. Voice Vote: all AYES. Motion passed.
Councilors Morrison/Reid m/s to designate Councilor Hartzell as alternative delegate for the LOC meeting.
Voice Vote: all AYES. Motion passed.
2. Discussion of the Potential to maximize the City's energy independence by using alternative energy sources.
Electric & Telecommunications Director Dick Wanderscheid reported on Ashland's progressive energy policies and
program s, noting that Ashland was one of the first in the Northwest to offer a solar water heating program, net metering,
and solar electric system rebates.
He noted that the cheapest and easiest way to move the Green Power initiative along is to purchase more Green Power
from the Bonneville Power Administration (BPA). Ashland pays a premium of $10.50 per megawatt hour for every
megawatt of Green Power purchased. This adds approximately $91,000 per year to our wholesale power bill which
makes Ashland electric rates about 1% higher than they would be if we didn't purchase Green Power. He explained
that including the costs of Green Power in the rates customers pay is easier, shares the burden, and is less expensive to
administer than offering Green Power by subscription.
He concluded that Ashland's existing programs are as aggressive as any in much of the nation and recommended leaving
the existing programs in place, monitor changes in technology and costs, and adapt as future changes unfold.
Wanderscheid noted that demand load management is on the agenda for a future time.
Laws advocated that the City, at some time in the future, help Ashland citizens make the transition to Green Power.
3. Ashland Fiber Network Quarterly Report.
Wanderscheid reported that AFN is doing well, having achieved nearly all business plan goals for the quarter. He noted
that this year is the last year that the business plan projects major growth in television and intemet accounts. He walked
the Council through the report, highlighting various goals and benchmarks achieved, and noting that AFN is currently
in negotiations with bandwidth providers. He noted that customers are happy with AFN.
ORDINANCES~ RESOLUTIONS AND CONTRACTS (None)
OTHER BUSINESS FROM COUNCIL MEMBERS (None)
ADJOURNMENT
Meeting was adjourned at 10:30 p.m.
Barbara Christensen, City Recorder/Treasurer Alan DeBoer, Mayor
City Council Meeting 10/15/02 Page 6 of 6
CITY OF
-ASHLAND
Council Communication
Title: Liquor License Application from E. "Beasy" McMillan dba HongKongBar at 23
North Main Street
Dept: City Recorder/Treasurer
Date: ~ ;11/05/02
Submitted By: / ~ rBfian
[pffj~Bazrbara Christensen
Approved By:
Almquist
I.
Synopsis:
Application process of Oregon Liquor License as provided by OLCC.
Recommendation:
Endorse thc application with thc following:
The city has determined that the location of this business complies with the city's land use
requirements and that the applicant has a business license and has registered as a restaurant, if
applicable. The city council recommends that the OLCC proceed with processing of this application.
Background Information:
Application for liquor license is for a change of ownership.
The City has determined that the license application review by the city is set forth in AMC Chpt. 6.32
which requires that a determination be made to determine if the applicant complies with the city's land
use, business license and restaurant registration requirements (AMC Chpt. 6.32).
In May 1999, the council decided it would make the above recommendation on all liquor license
applications.
Office of the Mayor
Alan ~. DeBoer
MEMORANDUM
DATE: October 29, 2002
TO: citY Council Members
FROM: Mayor Alan DeBoer ~
RE: Appointment to Ashland Fiber Network Programming Committee
This is to request confirmation of my appointment of Launa Huffines to the Ashland
Fiber Network Programming Committee for a term to expire April 30, 2005.
The vacancy was created by the recent resignation of Billy Richardson.
Attached are letters of interest received in response to the vacancy. The vacant position
was advertised in the Ashland Daily Tidings (copy attached), was posted on the city's
website and the noticeboard in City Hall.
Attachment
City of Ashland · 20 East Main Street ° Ashland, OR 97520 · (541) 488-6002 · Fax: (541) 488-5311 · Emaih awdb@aol.com
."../'
.'
Please publish:
Tidings - Saturday, October 5th, Tuesday, October 8th
Revels - Thursday, October 10th
Refer to P.O. 54741
Questions? Please call Fran at 488-6002
The City of Ashland has a vacancy on the ASHLAND FIBER NET-
WORK PROGRAMMING COMMITTEE for a term to expire April 30,
2005. If you are interested in being considered for a volunteer posi-
tion on the Ashland Fiber Network Programming Committee, please
submit your request in writing, with a copy of your resume (if avail-
able) to the City Recorder's office. Additional information regarding
this position can be obtained from the office of the City Recorder.
APPLY TO:The City Recorder, City Hall, 20 East Main St., Ashland.
APPLY BY: Monday, October 21, 2002
r.l'
CITY OF
ASHLAND
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PATH OF LIGHT PuBLICATIONS, INC.
P.o. Box 804 - Ashland, Oregon 97520 - Phone (541) 488-1322 - Fax (541) 488-0936
Website' www.pathoflight.com - Email. light@pathoflight com .
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Honorable Mayor Alan DeBoer
Ashland City Hall,
20 East Main Street,
Ashland, OR 97520
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October 14,2002
Dear Honorable Mayor DeBoer;
I am writing to apply for the vacancy on the Ashland Fiber Network progranuning committee. I
met with them Saturday morning and enjoyed their ideas and suggestions, their open minds and
interests in this wonderful project provided by the city of Ashland.
It seems that qualifications for this position would be a genuine interest in the channels and
programs chosen, a familiarity with all of the channels and a recognition of the advantages that
Ashland Fiber Network offers to our town. These, I have. I also have a strong desire to use my
training and education for the benefit of our town. I moved to Ashland from Mill Valley in
December of 1995. Since then I have been too busy to volunteer, but the progranuning for the
Ashland Fiber Network is one of my top priorities.
My education is in Counseling, Psychology, and Sociology, with advanced degrees in East/West
Psychology and Counseling. I write books on spiritual expansion and service, and I teach
seminars for international groups who come to Ashland for the seminars. My books have been
published by Harper/Collins and Simon & Schuster, NY, NY.
My web sites are www,PathofLight.com and www.TrianclesofLight.org, and each offers positive visions
for the world and forums for the readers to join, as well as world prayers and meditations,
Please feel free to call me at 541-552-0665 if you need further information, or email me at
Launa@PathofLight.com.
Since:OelY '1#'
. ~ t/)-
au Huffmes t
1875 Dragonfly Lane
Ashland, Oregon 97520
LaUna Huffines - Path of Light Publications, Inc,
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Ashland Fiber Network Programming Committee
20 East Main
Ashland, OR 97520
Of"l'r'
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October 21,2002
Dear Ashland Fiber Network Programming Committee,
I am interested in volunteering on the AFN/CATV programming
committee. I am in the process of becoming a certified RVTV producer
and I have a background in public radio, having served as Morning
Edition Host on KCHO/KFPR from 1993 to 1997. I would bring this
knowledge and enthusiasm for the broadcast medium to the committee.
Most recently I have been employed as a Community Resource
Coordinator with the State of Oregon Department of Human Services.
All these experiences have prepared me to be a useful and productive
committee member and I know I would enjoy the opportunity to
contribute to my community.
I have enclosed a resume and do hope you'll consider me for the position.
SmC~elY~ J:? /w I
~
2526 Siskiyou Blvd
Ashland, OR 97520
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JOCEL-m-A O'NEILL:~::;""
2526 Siskiyou Boulevard, Ashland OR 97520
joneill@jejfnetorg .
Home Phone (541) 488 -7994 .
Employment
CoMMUNITY REsoURCE COORDINATOR SEPTEMBER 1000 -JULY 2002
StIlle of 0tq0Ir, })eptIl1meIIt of HUIIUIII $ert1i<<s, Unn/BenIoIllLlncoln
118 SE 2"" Stree4 Suite D, A.llHmy, OR 97321
Duties aDd Respoasibilities: Liaison between DDS and various public. private and non-profit
organizatioas to develop and maiatain relationships with community; assessed, monitored and
analyzed data to evaluate program CODlpooalts and service delivery; provided technical
assistance to staff, including policy and procedural clarificationS; developed, monitore4, and
oversaw contract activities aad expenditures; designed aad implemented monitoring programs
and services to meet agency support service expenditure goals
Supervisor: Rolanda Garda, Assistant District Manager (541) 757 - 4201 ext 225
HUMAN RESOURCE SPECIALIST
Stille of OregtJll, Adult &. FIIIIIIly Services DMsion
2185 ClltUl Drive, EIlgae, OR 91408
Duties aDd RespoasIbilities Advised and instructed public/applicants on multiple state
programs aad rofi:rred to commuDity services; determined applicant/recipient's initial
eligibility for human service programS;. conducted interviews with applicants and filcilitated
resolution of employment barrier issues; prepared, authorized, and submitted necessary
cIocuments to establish ad maintain clieat's human service assistance payments
Supervisor: Stephule Primado, OperatioDs MaDBger (541) 686 -7878
MAY 1999 - SEPTEMBER 2000
COURT RECORDS SPECIALIST
A. vert, Inc.
501 Remlngtoll Al'eIIIle, FL Collins, CO 80524
AUGUST 1997 - SEPTEMBER 1998
Duties aDd Respoasibilities: Explained policies and procedures to clients and co-workers and
supervisors; aaalyzed, evaluated, and procured diverse court records from federa~ state, and
county municipalities; processed criminal, civil litigation, and worker's compensation histories
for use in pre-employment screening capacity; generated reports and instructed.client liaison
on compliance with federal Fair Credit Reporting Act
Supervisor: Kelly Moore, Operatioas MaD'" (801) 357 - 5933
MORNING EDITION HOST
NortllStttte PIIblk RtuIlo, KCHOIKFPR
Ctdifomill Stide University Chico, Chico, C4. 95916
Dillies aad Respoasibllities: Produced, broadcasted and delivered live on-air local news
within National Public Radio's Morning Edition format; gathered, wrote and presented news;
produced and pitched news reports for national and regional distribution; interviewed
legislators, policy analysts and advocates and others for features and news spots
Supervisor: Joe Oleksiewicz, Program Manager (530) 898 - 5246
JULY 1994 - APRIL 1997
I'" -~...__..._". _....._--
I
JOCELYN A O'NEILL
2526 Siskiyou Boulevard, Ashland OR 97520
joneill@jeffnet.org .
Home Phone (541) 488 -7994'.
Employment
PARALEGAL INTERN
Community Legal Information Center/Legal Aid
California State University Chico, Chico, CA 95926
SEPTEMBER 1991- MAY 1992
Duties and Responsibilities: Explained federal and state regulations, policies and procedures to
clients concerning &mily assistance programs; interviewed clients and County Case Managers to
gather personal and technical infonnation; received complaints and evaluated claims for possible
referral to Legal Aid and/or attempted to resolve them directly with the client; analyzed information
to determine validity of claims; researched, documented and reviewed cases; generated reports for
review by Supervising Attorney
Supervisor: Kathy WardlSupervising Attorney (530) 898 - 4654
Education
B. A. POLmCAL ScIENCE
California State University, Chico
AUGusr 991- MAy 1994
Chico, California 97529
Knowledge, SkiDs & Abilities
Job Related Skills Trainings, Accomplishments: Local Area Expert (Computer End User
Support), Quattro Pro, Excel, Corel Word Perfect, Microsoft Word for Windows, Microsoft Office,
Internet Navigation; Training: Corel Presentations State of Oregon 2002, Paralegal Certificate
CSUC 1994, Infonnation Gathering UO 2001; Notal)' Public 363236; Basic Horsemanship,
Humboldt Marathon Finisher October 2001; Demonstrated ability to use a wide variety of software
programs and the ability to learn other programs; Demonstrated ability to effectively communicate
interpersonally and interact with a variety of people including the public and provide assistance to
others while maintaining composure in potentially difficult situations; Demonstrated ability to
manage multiple priorities and multitasking; Demonstrated ability to handle financial transactions
2
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Fran berteau - AFN Pr
Committee Vacanc
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From:
To:
Date:
Subject:
"Steve Hauck" <stephenhauck@yahoo,com>
"Barbara Christensen" <BarbaraC@ashland.or.us>
10/18/02 1 :16PM
AFN Programming Committee Vacancy
I would like to apply for the open position on the AFN Programming Committee. I believe that my service
on the Ashland City Council, in particular my early involvement in the development of AFN and my service
as the first Council liaison to the Programming Committee as it developed the firtst channle lineup makes
me highly qualified to serve on this committee.
Attached is a copy of my resume if deemed necessary to the application. Below is a list of my community
and government service
COMMUNITY EXPERIENCE:
President, Siskiyou-Cascade, Inc,; Member, ACCESS, Inc, Board of Directors; Member, Southern Oregon
Economic Development, Inc, Board of Directors; Member, Friends of Ashland Board of Directors;
Member, Rogue Valley Community Development Corporation Board of Directors; Member, Jackson
County Citizen's League; Member, Rogue Valley Fair Share; Member, Citizen's Utility Board; Member,
Oregon Consumer's League,
GOVERNMENT EXPERIENCE:
President of Ashland City Council; Chairperson, Rogue Valley Transit District Board of Directors; RVTD
Budget Committee; Ashland City Budget Committee; Ashland School District Budget Committee; Ashland
Water Conservation Committee; Special District Association of Oregon Board of Directors; Rogue Valley
Council of Governments; RVCOG Budget Committee; Metropolitan Planning Organization; Oregon
Department of Transportation Urban Mobility Advisory Committee; Former Legislative Assistant, Oregon
Legislature.
Sincerely,
Steve Hauck
"The pure and simple truth
is rarely pure and never simple"
Oscar Wilde
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RESUME OF
STEPHEN J. HAUCK
1261 SISKIYOU BOULEVARD
ASHLAND, OREGON 97520
541-488 1623
E-MAIL: STEVEHAUCK@YAHOO.COM
EMPLOYMENT OBJECTIVE: Human Services Administrative Position
._.. ... ...--.......,.....--..-.....-....--.-.... .---
Qualifications include 18 years relevant organizational management experience as small
business owner, manager, and consultant; 4 years higher education with directly relevant
course work; a broad variety of relevant direct human services experience since 1989,
relevant experience as elected official with City of Ashland and RVTD, and numerous
workshops directly relevant to human services planning and task management
performance.
SKILLS:
Budgeting: Developed, implemented and refined budgeting procedures for num~rous
organizations, including County Democratic Central Committees in Lane, Polk and
Jackson County, Rogue Valley Community Development Corporation, Friends of Ashland
and South Eugene Neighborhood Association. Served as working Treasurer for many
organizations such as Rogue Valley Community Development Corporation and Friends of
Ashland. Served on Budget Committees for Associated Students of the University of
Oregon, Rogue Valley Transportation District, Rogue Valley Council of Governments,
Ashland School District and City of Ashland. Involved with budget development for
CERVS.
Public Information: Developed and implemented coordinated media campaigns for several
political campaigns, including letter_writing, press releases, free media events and paid
advertising. Served as spokesperson for South Eugene Neighborhood Association,
coordinating public information campaign for neighborhood and city at large for
association. As chairperson for Jackson County Democratic Central Committee was
responsible for media relations and issue advocacy.
Interpersonal: Proven ability to relate effectively to widest variety of age and economic
groups, political and administrative organizations, paid staff and volunteers over 17 years
of professional activity. I have served on a wide variety of Boards and Commissions, both
political and social, in a volunteer and elected capacity, serving as chairperson for many of
them.
Grantsmanship: Have written several successful grants at CERVS, including those for the
Confidence Clinic, the Hispanic Outreach program, Restaurant Gleaning, Building Fund
and the Gleaning Program. These grants, including grants written for general program
support from local governments, have totaled over $250,000.
Computer: Extensive experience in use of many software applications, including
Windows95 and 98, WordPerfect 7.0, Lotus 123, LotusWorks, Microsoft Word for
Windows, One_Write Plus accounting software, Excel, Microsoft Works, Novell Netware,
and various communication packages. Developed and implemented all databases used
currently at CERVS to track in_kind donations and distributions, and volunteers. Working
with a volunteer programmer, created and implemented the client database software now
being used to track community service clients. Implemented the use of the computer
accounting software at CERVS.
.1-- -.
Administration: As a small business owner and manager and political consultant, I have
had many years experience in managing organizations, with both paid staff and unpaid
volunteers. Running 16 different campaigns in all areas of Oregon and managing two
service_oriented businesses has given me some direct experience in task management,
employee relations, volunteer coordination, organizational restructuring and development,
and organization morale.
EDUCATION:
High School Diploma: Ashland, OR;
Bachelor of Science, University of Oregon Eugene, OR: Major - Political Science; Minor-
Planning, Public Policy and Management;
Master's in Management Candidate At Southern Oregon University, Ashland, OR. .
Workshops: Group Dynamics, Statistics, Computers, Administrative Techniques; Program
Management; Small Business; Interpersonal Relations; Small Group Management; Group
Visioning; Mission Development.
Relevant University courses: Political Science, History, Business Administration, Sociology,
economics, Speech, Cultural Anthropology, Computer Programming, Public
Administration.
EMPLOYMENT:
ACCESS, INC.
DATE: October, 1998 to January, 1999
POSITION: Housing Specialist
C.E.R. V.S
DATE: July, 1989 to June, 1998
POSITION: Assistant Director
RIVRNet
DATE: January, 1997 to August, 1997
POSITION: Executive Director
NORTHWEST DECISION RESEARCH DATE:
POSITION:
June, 1987 to September, 2001
Owner
SELF EMPLOYED
DATE: February, 1976 to June, 1987
POSITION: Political Consultant
COMMUNITY EXPERIENCE:
President, Siskiyou_Cascade, Inc.; Member, ACCESS, Inc. Board of
0_- ."
Directors; Member, Southern Oregon Economic Development, Inc.
Board of Directors; Member, Friends of Ashland Board of
Directors; Member, Rogue Valley Community Development Corporation
Board of Directors; Member, Jackson County Citizen's League;
Member, Rogue Valley Fair Share; Member, Citizen's Utility Board;
Member, Oregon Consumer's League.
GOVERNMENT EXPERIENCE:
President of Ashland City Council; Chairperson, Rogue Valley
Transit District Board of Directors; RVTD Budget Committee;
Ashland City Budget Committee; Ashland School District Budget
Committee; Ashland Water Conservation Committee; Special District
Association of Oregon Board of Directors; Rogue Valley Council of
Governments; RVCOG Budget Committee; Metropolitan Planning
Organization; Oregon Department of Transportation Urban Mobility
Advisory Committee; For.mer Legislative Assistant, Oregon
Legislature.
City Recorder
20 E Main St.
Ashland, OR
Oct. 14,2002
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Dear City Recorder,
I'd like to volunteer for the AFN Programming Committee position. My wife and I've
been residents of Ashland for 13 years. I'm a native Oregonian, graduate in math of the
University of Oregon and very enthusiastic about the city's utility services, especially
including the fiber internet and cable TV access.
We're subscribers to both AFN services and my interests in the current AFN
programming run toward science, vintage films, live sports coverage and news
programming. I especially like the new National Geographic channel and always PHS.
Since I'm retired now (from computer programming on data fiber stuff), I've got time
and energy to devote to the Programming Committee. Please consider my application
and give me a call any time at 482-4769. Happy to help however I can.
Sincerely,
~~
Terry Doyle
462 Allison St.
Ashland, OR
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Story Tmaees IL.
321 N.Mountain Ave
( 541) 482-0102 .
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OCT - 8 2002
Ashland, Oregon 97520
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Suzi Aufderheide
321 N .Mountain Ave.
(541) 482-0102
Ashland, Oregon 97520
souixzan@mind.net
Objective:
Continue to expand community media to the local people in a challenging and rewarding
environment.
Education:
Southern Oregon University (then SaSe)
Degree: Bachelor of Arts in Communication
Minor:
Winter 1983
Creative Writing
Work Experience:
STORY IMAGES: Owner/So/e Proprietor 1985 to Present
Run and Maintain video production business
Services include, writing, production, direction, editing, artistic consulting, and any other service
related to the end production of top quality video,
Designed and maintained digital video production facility in home
Produced hundreds of videos for personal use, use on public access, and use in the private
sector.
RVTV Communltv Access Television
1988-1999
Founding Member
As a community member I organized citizens to activate council members, university heads, city
officials and business partners to put in place the infra-structure that allowed community access
television to become a full-time part ofthe Rogue Valley.
Policy Developer
Later I was appointed to the Ashland Cable Access Commission who wrote rules and policies and
developed the structure for RVTV,
Public Access Coordinator
As a video producer and member of the Alliance for Community Media I became the first paid
coordinator for Public Access in the Rogue Valley.
I also developed, with other community producers, a curriculum to train people in the use of
television techniques and public access facilities.
I programmed RVTV Channel 31 when it first came on the cable this included video productions
and a reader board.
Developed rules and policies for KSOC cable radio station which is student and community run.
Community Experience:
Alliance for Communltv Media. Treasurer 1985 to Present
Northwest Re(1lon
To advance democratic ideals by insuring that people have access to electronic media and
effective communication through community uses of media. My roles have included Grassroots and
Equal Opportunity Chairs; the board hosts a spring conference every year.
Multicultural Association of Treasurer 1993 to Present
Southern Oreaon
Serves as a catalyst in the community promoting understanding and appreciation between cultures,
I have been involved from everything from videographer to treasurer,
Oreaon Action Co-Chair 1998 to Present
We work on poverty issues throughout the state of Oregon.
Mlcroradlo ImDlementatlon Proiect 2000 to Present
Helped direct others while applying for LPFM licenses from the FCC,
Mediation Works State Certified Mediator 1995 to 1999
Part of the first group of trained mediators in the Rogue Valley.
u.s. Citizen
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October 02, 2002
2335 Abbott A venue
Ashland, OR 97520
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Ashland Fiber Network Committee
20 East Main
Ashland, OR 97520
To whom it may concern:
I am interested in being considered for the open volunteer position on the Ashland Fiber
Network Programming Committee. My wife and I are new to Ashland, We came here on our
honeymoon, fell in love with the community and have moved here since. I want to begin to
invest in my community and I believe that this committee is a good way to start. I currently
subscribe to the Ashland Fiber Network (AFN) cable services and I also receive my internet
service through the AFN. I have a vested interest in the programming on this service and in the
community that it serves. Thank you for your time.
Sincerely,
~~
Thomas Sabol
Enclosed: Resume
---'.,,",",
..,....-'...--,
THOMAS SABOL
2335 Abbott Avenue
Ashland, OR 97520
(541) 488.1570
Email: tdsabol@yahoo.com
WORK EXPERIENCE:
Park Ranger: City of San Jose Parks, Recreation & Neighborhood Services; 2305 South White Road; San Jose, CA
95148; Dates Employed: 0712001-0912002; Salary: $21.69/Hour; Hours per Week: 40
I. Environmental Education: Taught Kindergarten-High School age children about animals and natural resource
conservation in a classroom setting.
2. Park Law Enforcement: Educated the public about park laws and enforced those laws in an urban park setting.
3. Park Maintenance and Construction: I built park features such as benches and signs and supervised groups of workers
such as Americorps and Boy Scouts in construction projects.
4. First Aid Response: I administered first aid, CPR and other first responder skills to the public in the park
environment.
5. Supervised 15 Park Aides in their duties of fee collection, marina operations and general maintenance.
6. Collected, processed, counted and deposited daily dollar amounts of up to $8,000.00. (Supervisor's Name: Angie
Martinez. Phone: (408) 277-5325 or angie.martineZ@cLsj.ca.us:gov)
Salesman:, Upstream Flyfishing and Patagonia Dealer; 54 North Santa Cruz Avenue; Los Gatos, CA 95128; Dates
Employed: 02l2oo1"{)7I2oo1; Salary: $10.oo/Hour; Hours per Week: 40
Relayed information to customers regarding clothing, equipment and fishing. Stocked merchandise and made the store
presentable. (Supervisor's Name: Kurt Lemmons. Phone: (650) 462-1603.)
Reserves Biologist: The Royal Society for the Conservation of Nature; The United States Peace Corps; PO Box 6354;
Amman, AM 11183; Jordan; Dates Employed: 10/1998-1012000; Salary: Volunteer; Hours per Week: 43
Implemented an ecological monitoring program in the nature reserves of the country of Jordan. This included planning
studies, implementing studies and report writing for studies on a wide array of plants, animals, rock types, etc. Wrote
grants and implemented development projects. Assisted with care and transport of endangered, threatened and wild
animals. Set up a small grant fund for Peace Corps Volunteers in Jordan supported by merchandise sales. (Supervisor's
Name: Khaldoun Kiwan. Phone: 011-962-6-533-4610.)
Express Associate: Express Personnel Services; 3709 Brooks; Missoula, Mf 59801; Dates Employed: 02/1998-
09/1998; Salary: $7.50/Hour; Hours per Week: 30
Garden City Floral; delivered flowers. Sun Mountain Sports; constructed golf bags. Corporate Express Office Supplies;
hauled office supplies. Advanced Insulation; pumped liquid insulation. (Supervisor's Name: Rebecca. Phone: (406)
542-0323.)
Research Aide I: State of Montana Fish, Wildlife and Parks; PO Box 173220; Bozeman, Mf 59717-0322; Dates
Employed: 0l/1998"{)3/1998; Salary: $6.50/Hour; Hours per Week: 23
Interviewed hunters about their hunting activities & recorded biological information on their animal harvests.
(Supervisor's Name: Candy Haskins. Phone: (406) 994-6429.)
Game Check Station Operator: State of Montana Fish, Wildlife and Parks; 3201 Spurgin Road; Missoula, MT 59804;
Dates Employed: 10/1997-1111997; Salary: $7.00/Hour; Hours per Week: 40
Operated a Montana Fish, Wildlife and Parks game check station in Darby, Montana. Revised a statistical summary
sheet that had been used for years. Determined species, age. condition and the area harvested for all tagged animals.
Mathematically summarized information collected from harvested game animals. (Supervisor's Name: Lyn Neilson.
Phone: (406) 363-8266.)
Noxious Weed Consultant: Self-Employed/Contracted with City of Missoula, Montana Parks and Recreation; 100
Hickory Street; Missoula, Mf 59801; Dates Employed: 09/1997-10/1997; Salary: $lOOO/Job; Hours per Week: 40
Mapped noxious weeds on Mt. Jumbo Wildlife Management Area Established noxious weed management zones.
Created a detailed noxious weed catalog for the Mt. Jumbo City Park. (Supervisor's Name: Kate Supplee. Phone: (406)
523-4669.)
Noxious Weed Specialist: State of Montana Fish, Wildlife and Parks; 3201 Spurgin Road; Missoula, Mf 59804; Dates
Employed: 06/1997"{)8/1997; Salary: $7.00/Hour; Hours per Week: 40
Mapped noxious weed distributions on state parks and fishing accesses. Planned and implemented the release of
biocontrol insects. Assisted with park and fishing access maintenance. (Supervisor's Name: Lee Bastian. Phone: (406)
542-5517.)
.,.....--.< -.,.,.- ..".<.-'--.'
THOMAS SABOL
Historieal and Geological hiterpreter: StateMMontana Fish, Wildlife and Parks; PO Box 949; Three Forks, MT
59152; Dates Employed: 08/1996-09/1996; Salary: $6.85/Hour; Hours per Week: 40
Functioned as a cave tour guide. Related wildlife, historical, & geological information to large tour groups. Served as a
visitor center host. Cleaned & maintained visitor center complex. (Supervisor's Name: Lee Flath. Phone: (406) 287-
3541.)
Noxious Weed Specialist: State of Montana Fish, Wildlife and Parks; PO Box 6610; Great Falls, MT 59406-6610;
Dates Employed: 05/1996-09/1996; Salary: $6.85/Hour; Hours per Week: 40
Mapped noxious weed distributions on state parks and fishing accesses. Implemented biological control on noxious
weeds. Conducted mechanical removal of noxious weeds. (Supervisor's Name: Ray Swartz. Phone: (406) 454-5856.)
Hotel Night ClerklYard Crew Worker: Historic Landmark Society of Montana; PO Box 338; Virginia City, MT
59155; Dates Employed: 06/1995-08/1995; Salary: $4.55/Hour; Hours per Week: 16
Worked in Virginia City hotel & Nevada City hotel as night clerk. Maintained lawns & other areas around historical
Virginia and Nevada City, Montana. (Supervisor's Name: Dudley Lawton. Phone: (406) 843-5477.)
Tour GuidelI'our Train Maintenance and Engineer: Bovey Restorations, Inc.; PO Box 338; Virginia City, MT
59155; Dates Employed: 06/1995-08/1995; Salary: $4.35/Hour; Hours per Week: 40
Functioned as a historical and wildlife tour guide in Virginia City, MT. Maintained a tour train and performed as a train
engineer. Served as a train depot/gift shop operator. (Supervisor's Name: Dudley Lawton. Phone: (406) 843-5417.)
Plant Protection Aide: United States Department of Agriculture; Animal and Plant Health Inspection Service; Plant
Protection and Quarantine; 1629 Avenue D; Billings, MT 59656; Dates Employed: 06/1993-08/1994; Grade Level: GS
03; Salary: $8.1S/Hour; Hours per Week: 40
Conducted field experiments concerning biological control of noxious weeds and foreign insect invaders into the state
ofMT. Surveyed yearly grasshopper & Mormon Cricket infestation of the state. Served as general field biologist.
(Supervisor's Name: Gary Adams. Phone: (406) 657-6282.)
Boxboy then Cashier: Ricci's Thriftway, Inc.; 101 First Avenue; Laurel, MT 59044; Dates Employed: 03/1992-
05/1993; Salary: $5.00/Hour; Hours per Week: 30
Stocked shelves and performed general maintenance & bagged/carried out groceries. I was then promoted & functioned
as a grocery cashier. (Supervisor's Name: Vince Ricci. Phone: (406) 628-7221.)
EDUCATION:
100 University of Montana; Missoula, MT 59812; 1997 Bachelor of Science in Wildlife Biology
Laurel High School; Laurel, MT 59044; 1993 High School Diploma
Montana State University; Bozeman, MT 59717; Continuing Education
JOB-RELATED CERTIFICATES AND LICENSES:
I hold a Title 22 Rescuer Certification that expires 03/16/05.
I hold a CPR for the Professional Rescuer Certification until 03/16/03.
I hold an Oxygen Administration Certification that does not expire.
I hold a Standard First Aid Certification that expires 05/09/04.
I hold a Heartsaver AED card with a recommended renewal date of 6/29/4.
I hold a California State Driver's License
I have held a Montana State Driver's License.
MOST ENDURANCE TESTING JOB EXPERIENCE:
I served in the United States Peace Corps for two years & three months in the country of Jordan, in the Middle East.
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CITY OF
-ASHLAND
Council Communication
TITLE: Resolution Authorizing a Financing Loan from the Special Public Works Fund by
Entering into a Loan Contract with the Oregon Economic and Community
Development Department for the Community Development/Public Works
Administration Building
DEPT: Finance Department
DATE: November 5, 2002
SUBMITTED BY: Lee Tuneberg, Finance Director
APPROVED BY: Brian Almquist, Interim City Administrat~v'~-
Synopsis:
Attached is a resolution authorizing staff to enter into an agreement with the Oregon Economic and
Community Development Department (OECDD) to finance the remodel of the Hillah into the
Community Development/Public Works Administration building at 51 Winbum Way using Special
Public Works Fund. This loan agreement replaces the interim financing agreement with OECDD
approved by Council June 18, 2002, and authorizes issuing tax-exempt bonds through the Oregon Bond
Bank.
Recommendation:
Staff recommends approval of this resolution.
Fiscal Impact:
This complies with the June 18, 2002, interim loan agreement and related budget.
Background:
In February 2000 Council considered several alternatives to the financing approach for acquiring and
remodeling the property at 51 Winburn Way. These considerations included financing $1.24 million of
the project totalin§ $2.29 million.
Delays in construction and changes to the project have raised the amount needed to $1.5 million.
During FY 2001-2002, special funding has been made available through OECDD and the Special Public
Works Fund to assist municipalities like Ashland to construct needed facilities. This interim financing
allowed Ashland to finish the project with limited impact on cash flows and at a low rate of 2.15%.
Tax-exempt bonds for the aggregate of qualifying OECDD projects to date, of which, Ashland's
Community Development/Public Works Administration building project is one, will be issued later in
November 2002 and will replace the interim financing agreement approved in FY 2001-2002. Recent
Bond Bank financing interest has been in the low 4% range. This process affords Ashland a final
interest rate approximately ¼ percent lower than a City bond issue. Also, the City avoids bond issuance
costs thus saving approximately $35,000.
RESOLUTION NO. 2002-
A RESOLUTION OF THE CITY OF ASHLAND AUTHORIZING A LOAN
FROM THE SPECIAL PUBLIC WORKS FUND BY ENTERING INTO A
LOAN CONTRACT WITH THE OREGON ECONOMIC AND
COMMUNITY DEVELOPMENT DEPARTMENT FOR THE COMMUNITY
DEVELOPMENT/PUBLIC WORKS ADMINISTRATION BUILDING
Recitals:
The City Council of the City of Ashland, the governing body of the City of Ashland (the
"Council"), finds:
A, The City of Ashland ("City") is a "municipality" within the meaning of Oregon
Revised Statutes 2858.410(4).
B. Oregon Revised Statutes 2858.410 through 2858.479 (the "Act") authorize
any municipality to file an application with the Oregon Economic and Community
Development Department ("the Department") to obtain financial assistance from the
Special Public Works Fund.
C. The City has filed an application with the Department to obtain financial
assistance for the remodel and expansion of the public building known as the Hillah for
the purpose of housing the Community Development and Public Works Administration
offices, This project is a "community facilities project" within the meaning of the Act.
D. The Department has approved the City's application for financial assistance
from the Special Public Works Fund pursuant to the Act.
E. The City is required, as a prerequisite to the receipt of financial assistance
from the Department, to enter into a Financial Assistance Award and a Loan
Agreement with the Department in substantially the form attached hereto as Exhibits "A"
and "8,"
F, The project described in Exhibit "A" to the Loan Agreement (the "Project") is a
"community facilities project" within the meaning of the Act which is needed by and is in
the public interest of the City.
G. Notice relating to the City's consideration of the adoption of this Resolution
was published at least once in a newspaper of general circulation within the City of
Ashland. Such notice was published at least 14 days in advance of the adoption of this
Resolution.
The Council Resolves:
1. Loan Authorized. The Council authorizes the Finance Director to execute the
Financial Assistance Award Contract, Loan Agreement, the Promissory Note attached
1- Resolution
H:\FINANCE\RESOLUTION - CDE BLDG SPWF LONG-TERM FINANCING.DOC
.....,........-...-....
6. Effective Date of Resolution. In order that there be no delay in financing the Project
as provided in this Resolution, this Resolution shall be in force and effect from and after
passage by the Council.
This resolution was read by title only in accordance with Ashland Municipal Code
~2,04.0g0 duly PASSED and ADOPTED this day of , 2002.
Barbara Christensen, City Recorder
SIGNED and APPROVED this _ day of
,2002,
Alan W. DeBoer, Mayor
Re I wed as to foJTh1:
, ,
, .)i" ;' /
U)."j,1 t
Paul Nolte, City Attorney
3- Resolution
H:\FINANCE\RESOLUTION . COE SLOG SPWF LONG.TERM FINANCING,OOC
-.......-----...-..-......-
'..,.,......-.--,
as Exhibit "F" to the Loan Agreement (the "Financing Documents") and such other
documents as may be required to obtain financial assistance including a loan from the
Department on the condition that the principal amount of the loan from the Department
to the City is not in excess of $1,500,000 and the interest rate is a percent deemed
reasonable by the Finance Director and in the best interest of the City of Ashland. The
proceeds of the loan from the Department shall be applied solely to the "Costs of the
Project" as such term is defined in the Loan Agreement.
2. Security. Amounts payable by the City shall be payable from the sources described
in Section 2,07 of the Loan Agreement and the Oregon Revised Statutes Section
2858.443(2) which include:
a, any sources of funds that are legally available to the City,
b. the revenues, if any, of the Project, including special assessment revenues, if
any,and
c. the City's general fund including the general revenues of the City, other funds
which may be available for such purpose and a pledge of the City's taxing power
within the restrictions of Article XI, Section 11 and 11 b of the Constitution of the
State of Oregon. The obligation of the City to make payments pursuant to the
Loan Agreement is a full faith and credit obligation of the City that is not subject
to annual appropriation.
3, Additional Documents. The Finance Director is hereby authorized to enter into any
agreements and to execute any documents or certificates which may be required to
obtain financial assistance from the Department for the Project pursuant to the
Financial Assistance Award Contract and the Loan Agreement.
4. Tax-Exempt Status. The City covenants not to take any action or omit to take any
action if the taking or omission would cause interest paid by the City pursuant to the
Loan Agreement not to qualify for the exclusion from gross income provided by Section
1 03(a) of the Internal Revenue Code of 1986, as amended. The Finance Director of the
City may enter into covenants on behalf of the City to protect the tax-exempt status of
the interest paid by the City pursuant to the Loan Agreement and may execute any Tax
Certificate, Internal Revenue Service forms or other documents as shall be required by
the Department or their bond counsel to protect the tax-exempt status of such interest.
5, Reimbursement Bonds. The City may reimburse expenditures for the Project with
amounts received from the Department pursuant to the Financing Documents.
Additionally, the City understands that the Department may fund or reimburse itself for
the funding of amounts paid to the City pursuant to the Financing Documents with the
proceeds of bonds issued by the State of Oregon pursuant to the Act. This Resolution
shall constitute "official intent" within the meaning of Section 1,150-2 of the Income Tax
Regulations promulgated by the United States Department of the Treasury with respect
to the funding or the reimbursement for the funding of the costs of the Project with the
proceeds of the City's loan pursuant to the Financing Documents and with the proceeds
of any bonds issued by the State of Oregon pursuant to the Act.
2- Resolution
H:\FINANCE\RESOLUTION . CDE SLOG SPWF LONG.TERM FINANCING.DOC
CITY OF
-ASHLAND
Council Communication
TITLE: Quarterly financial report: July- September, 2002
DEPT: Finance Department
DATE: November 5, 2002
SUBMITTED BY: Lee Tuneberg, Finance Director /(jl~,~
APPROVED BY: Brian Almquist, Interim City Administrat~~--
Synopsis:
Attached is the City of Ashland financial report for the quarter ended September 30, 2002. The report
includes revenues and expenditures of all departments and funds of the City and the Parlts and
Recreation Commission. It represents information from the internal accounting system, includes staWs
best estimates where necessary and is unaudited and unadjusted.
The report includes the following presentations:
1. A Summary of Cash and Investments comparing September 30 current year to prior year.
2. An Investment report with graphs from the City Recorder/Treasurer
3. A Combined Statement of Financial Position
4. A Schedule of Expenditures by Fund
5. A Schedule of Expenditures by Department (not available at this time)
6. A Schedule of Budgetary Compliance per Resolution #2002-14
Summary of Cash and Investments provides an understanding of changes in the city's cash position
across funds and investment types. Please note that the city-wide cash balance has decreased $3.5
million dollars between years. The City Recorder/Treasurer's report updates Council on investment
activities, the distribution of investments and trends.
The Combined Statement of Financial Position is similar to presentations provided in the annual
financial report. It is intended to provide the reader an overall sense of the City's financial position at
the present time. Changes in fund balance may not be a good indicator of where the City will be at
year's end due to seasonal influences on operations and revenue as well as construction timelines.
Resources:
Revenues and Budgetary Resources at September 30, 2002 total $21,033,3987, as compared to total
year-to-date r~luirements of $25,155,903 results in a $4.1 million decrease to Unappropriated Ending
Fund Balance. Working Capital Carryover is estimated at $25.2 million or 6.25% above the budgeted
amount. Taxes and Intergovernmental Revenues are low at this point since those revenues are received
later in the year. Interest earnings continue to be a smaller portion of total revenUe as compared to prior
years. Budgetary Resources including operational loans and transfers have been recorded as necessary.
Requirements:
All categories of expenditures and transfers are in keeping with first quarter activities an:l requirements.
Debt Service, Interfund Loans and Operating Transfers have schedules of their own that do not adhere to
a straight pro-rata (25%) measurement.
The other two formats are consistent with the departmental and fund presentations included in the
adopted FY 2002-2003 budget document. The Schedule of Expenditures by Fund pro'/ides a fund by
fund comparison that includes all expenditures for operations including debt service. A1 fund
expenditures exceeding 25% (1/4th year) can be traced to capital project or debt service requirements.
The Schedule of Budgetary Compliance is intended to present expenditures on a budget basis by fund
consistent with the resolution adopting appropriation,levels in the budget compliance s.edtion of the
document.
Since this is the first report for FY 2002-2003 and the audit of the prior year is not complete the
information provided herewith is only an indication of this year's financial position. HoWever, some
assumptions can be applied providing a measure of compliance on a budget basis. All ttfings being
equal, a 25% level of revenue and expenditure can be used to assess performance year-tO-date. This
information helps to identify areas requiring further review and provides the basis for pr6jecting
necessary transfers of appropriation or supplemental budgets prior to June 30.
Unaudited, detailed balance sheets, revenues and expenditure reports are available for yoar review in the
Finance Department office should you require any additional information. Investment activity is
available fi.om the City Recorder office.
Recommendation:
Staff recommends acceptance of this report.
Fiscal Impact:
No impact. This is an update on FY 2002-2003 operational activity as compared to budget.
Background'.
There are three ways in which to change appropriations after the Budget is adopted.
1. A transfer of appropriations decreases an appropriation and increases another. This is the
simplest budget change allowed under Oregon Budget law. This does not increase the
overall budget. This is approved by a City council resolution.
2. A supplemental budget of less than 10 percent of total appropriations within a~ individual
fund follows a process similar to the transfer of appropriations.
3. A supplemental budget in excess of 10 percent of total appropriations require~ a longer
process. This process includes a notice in the paper and a public hearing.
Only the first type of budget change is necessary and is incorporated into a single resolution for your
approval. The recommended changes in the budget are explained after each request. Staff is reviewing
the need for a supplemental budget adjustment necessary by end of year per either item 2 °r 3, above.
City of Ashland
Summary of Cash and Investments
September 30, 2002
Balance September 30,
Held By: 2001 2002 Increase (Decrease~
General Fund $ 1,790,382 $ 1,376,686 $ (413,696)
Community Block Grant Fund (185,712) (48,028) 137,684
Street Fund 2,154,694 2,770,100 615,406'
Nrport Fund 958 16,791 15,833
Capital Improvements Fund 7,829,478 2,168,400 (5,661,078)
Debt Service Fund 245,829 388,509 142,6801
Water Fu~ 1,243,950 1,928,774 684,824
Wastewater Fund 8,145,079 6,996,061 (1,149,018)
Electric Fund 1,849,638 803,762 (1,045,876)
Telecommunications Fund 395,577 782,484 386,907
Central Services Fund 830,843 1,227,216 396,373
Insurance Services Fund 1,003,236 960,737 (42,499)
Equipme~ Fund 1,082,203 1,427,259 345,056!
Cemete~ Trust Fund 72,066 677,931 605,865
26,458,221 21,476,682 (4,981,539~
Ski Ashland Agency Fund 9,140 104,840 95,700
Parks & I~creation Agency Fund 866,778 946,091 79,313
875,918 1,050,931 175,013i
Total Cash Distribution $ 27,334,139 $ 22,527,613 $ (4,806,5261
Manner of Inveslment
Petty Cash $ 1,015 $ 1,460 $ 445
General Banking Accounts 61,565 93,515 31,950
Local Go~ernmant Inv. Pool 24,988,358 19,830,769 (5,157,589{)
City Investments 2,283,201 2,601,869 318,668~
Total Cash and Investments ~ 27,.___.~,13._._.~9 $ 22,527,613 $ (4,806,52~
Distribution of Dollam as of 9130102
Ski Ashland, Parks
RecmalJon Funds
5%
Central Sen~ices,
Insurance and
16% NI Olher (General
Government)
Enterprise
46%
CiTY OF
FILAN D
Memo
DATE: November 5, 2002
TO: Mayor, City Council
FROM: Barbara Christensen, City Recorder/Treasurer
RE: First Quarter Investment Report for Fiscal Year 2002-03
It is the policy of the City of Ashland to invest public funds in a manner which will provide the highest
investment retm~ with the maximum security. Daily cash flow demands for the city a~e considered
when investing, and conformance to all state and local statutes governing the investmeOt Of public funds.
The primary objectives are safety, liquidity, and return on investments
The investment policy applies to activities of the City of Ashland and Ashland Parks 84 Recreation in
regards to investing the financial assets of all funds except for funds held in trust for dqferred
compensation funds for the employees of the City of Ashland. In addition, funds held by trustees or
fiscal agents are excluded from these roles; however, all funds are subject to regulations established by
the State of Oregon.
Performance standards, or "benchmarks" used to determine whether market yields are being
achieved,
are the six-month U.S. Treasury Bill and the Oregon Local Government Investment P0ol (LGIP) using
the monthly net yield.
As of September 30, 2002:
Portfolio for the City of Ashland: $22,860,097.28
LGIP yield rote: 2.0000%
Portfolio yield excluding pool rate: 2.5917%
Combined earnings rate: 2.0728%
Attached are two Investment Comparisons graphs, a Five-Year Comparison and a Thirteen-Month
Comparison, which indicate the Net Earnings Rate for the City of Ashland.
CITY RECORDER'$ OFFICE Tel: 541488-5307 .~_Lm
20 E Main $1met Fax: 541-552-2059
Ashland, Oregon 97520 TTY: 800-735-2900
www.a.~land.or.us christeb~ashland.or.us
City Investment Comparison
A Thirteen Month Comparison
6.50%
6.00%
5.50%
5.00%
4.50%
4.OO%
3.50%
3.00%
2.50% ~ ·
2.00%
1.50%
1.00% '
0.50%
0.00%
Sept Oct Nov Dec Jan Feb Mar Apdl May June July Aug Sept
Earnings Period
[ ~ Local Gov't Pool Rate
[
City Investment Comparison
A Five Year Comparison
7.50O0%
7.°°°°% ~e,,,. ~,
E 5.~o% _ ..,~_....~ .- ~ \
~ 4.5000%
I 4'0000%
aC 3.5000%
3'0000% ~'- ,,.~,,. ;~j~ :~_
LO000%
t .8000%
Earnings Pe~
~ L~I ~t P~I Rate ~ Pu~ T~ Instant Ra~ ......... ~:~-,~ C~ of ~nd Net Eami~s Ra~ ~
J
City of Ashland
Combined Statement of Financial Position
For the three months ended September 30, 2002
Percent
Collected ~
RESOURCE SUM MARY 2003 Adopl~l Year-To-Date Actuals Variance Expended
Revenu#:
Taxes $ 14,6,~,244 $ 1,781,118 $ (12,873,126) 12.15%
Licenses and Permits 1,203,100 399,871 (803,229) 33.24%
Intergovernmental Revenues 3,439,900 177,213 (3,262,687) 5.15%
Charges for Services 30,848,355 7,555,887 (23,292,468) 24.49%
Fines and Fodeitures 108,050 31,315 (76,685) 29.00%
Assessment Payments 150,200 44,632 (105,568) 29.72%
Interest m Investments 909,400 159,190 (750,210) 17.50%i
Miscellaneous Revenues 430,125 99,301 (330,824) 23.09%i
Total Revenues 51,743,324 10,248,528 41,494,796 19.81%
Budgetmy Resources:
Other Fir~ncing Sources 15,243,000 10,225,000 (5,018,000) 67.08%
Operating Transfers In 1,066,000 559,870 (506,130) 52.52%~
Total Resources 16,309,000 10,784,870 (5,524,130) 66.13%~
TOTAL RESOURCES 68,052,324 21,033,398 35,970,666 30.91%i
REQUIREMENTS BY CLASSIFICATION
Pemonal Sewices 17,425,965 4,631,296 12,794,669 26.58%
Materials and Services 25,916,313 5,859,000 20,057,313 22.61%
Debt Set, ce 10,826,820 6,162,151 4,664,669 56.92%
Total Operating Expenditures 54,169,098 16,652,447 37,516,651 30.74%
Capital Construc~ ~
Capital Outlay 15,207,214 2,943,585 12,263,620 19.36%
Interfund Loans 6,625,000 5,000,000 1,625,000 75.47%
Operating Transfers 1,066,000 559,870 506,130 52.52%
Contingencies 1,918,000 1,918,000 0.00%1
Total Budgetary Requiremenls 9,605,000 5,559,870 4,049,130 57.86%;
Total Requirements 78,985,312 25,155,903 41,565,780 31.85%!
Excess (Deficiency) of Resources over i
Requirements (10,932,988) (4,122,504) 6,810,484 37.71% I
Working Capital Carryover 23,723,190 25,205,231 1,482,041 106.25%
Unappropriated Ending Fund Balance $ 12,790,202 $ 21,082,727 $ 8,292,525 164.83%
tVinam:e~:=tg~qnancial Stalem~t~=lnancla~ 2003~ontUy~,St~teme~ of Oeeraeo.~ o~ FInae¢~ Repo~ $ =4 2(X)3.xls
10/31/2002 (~ 10:00 AM
City of Ashland
Schedule of Expenditures By Fund
For the three months ended September 30, 2002
Percent
Year-To-Date Collected I
REOUIREMENTS BY FUND 2003 Adopted Actuals Variance Expended
City Compenent
General Fund $ 12,969,300 $ 2,896,995 10,072,305 22.34%
Community Block Grant Fund 500,000 17,976 482,024 3.60%
Street Fund 7,993,450 710,521 7,282,929 8.89%
Airport Fund 233,290 19,969 213,321 8.56%
Capital Improvements Fund 5,221,300 1,422,188 3~799,~112 27.24%
Debt Service Fund 1,362,000 116,650 1,245,350 8.56%
Water Fund 11,048,980 2,913,606 8,135,374 26.37%
Wastewater Fund 15,000,300 5,063,547 9,936,753 33.76%
Electric Fund 11,999,800 3,003,320 8,996,480 25.03%
Telecommunications Fund 8,740,000 6,400,977 2,339,023 73.24%
Central Services Fund 5,322,900 1,187,889 4,135,011 22.32%
Insurance Services Fund 815,500 293,206 522,294 35.95%
Equipment Fund 2,497,250 235,334 2,261,916 9.42%
Cemelery Trust Fund 694,000 370 693,630 0.05%
Total City Components 84,398,070 24,282,548 60,115,522 28.77%
Parks and Recreation Component
Parks ~ Recreaion Fund 5,060,444 839,291 4,221,153 16.59%
Ashlaxl Youth Activities Levy Fund 1,908,000 33,951 1,874,049 1.78%
Parks Capital Imp Fund 409,000 113 408,887 0.03%
Total Parks Components 7,377,444 873,354 6,504,090 11.84%
Total City $ 9t,775,5t4 $ 25,t55,902 $ 66,$19,612 27.41%
t~a~.-tce~acct~nciat statement$~inancials 2003~t~onthlys~Cund Summary of Financial RelXxt 3 of 2003.xls
10/31/2002 O 10:00 Aid
City of Ashland
Schedule of Budgetary Compliance
For the three months ended September 30, 2002
Percent
Budget Actual Variance Used
GENERAL FUND
Administrative Services $ 94 000 $ 505 $ 93,49~i 0.54%
Administrative Services - Municipal Court 271 300 67,266 204,03z~ 24.79%
Administrative Services - Senior Program 108 200 29,255 78,94~ 27.04%
Finance - Social Services Grants 111 000 101,377 9,623 91.33%
Finance - Economic & Cultural Grants 388 000 125,920 262,08~ 32.45%
Finance - Miscellaneous 8 000 - 8,00~ 0.00%
Finance - Band 59 225 31,950 27,275 53.95%
Police Department 4,244,566 1,052,751 3,191,815 24.80%
Fire and Rescue Department 4,056,845 828,358 3,228,487' 20.42%
Public Works - Cemetery Division 302,350 89,059 213,291 29.46%
Community Development - Planning Division 858,900 191,860 667,04( 22.34%
Community Development- Building Division 692,100 178,194 513,90( 25.75%
Transfers 201,000 200,500 50( 99.75%
Contingency 335,000 - 335,00( 0.00%
TOTAL GENERAL FUND 11,730,486 2,896,995 8,833,491 24.70%
COMMUNITY DEVELOPMENT BLOCK GRANT
Personal Services 41,100 17,191 23,90~ 41.83%
Materials and Services 458,900 785 458,11§ 0.17%
TOTAL COMMUNITY
!
DEVELOPMENT BLOCK GRANT
FUND 500,000 17,976 482,024; 3.60%
STREET FUND
Public Works - Street Operations 4,602,010 486,441 4,115,56c. 10.57%
Public Works - Storm Water Operations 1,021,850 174,132 847,71~ 17.04%
Public Works - Transportation SDC's 267,900 25,778 242,12; 9.62%
Public Works - Storm Water SDC's 171,900 290 171,61 (; O. 17%
Public Works- Local Improvement Districts 45,000 23,880 21,12(:. 53.07%
Contingency 120,000 - 120,00( 0.00%
TOTAL STREET FUND 6,228,660 710,521 5,518,13C. 11.41%
AIRPORT FUND
Materials and Services 77,150 19,969 57,181 25.88%
Capital Outlay 145,000 - 145,00q
O.O0%
Contingency 5,000 - 5,00~ 0.00%
TOTAL AIRPORT FUND 227,150 19,969 207,181 8.79%
~ftafloe~mctgVS~flctal StalefnefltS~klaflcials 2002~ Co~~ Roi)mt 3 of 2003.xls
10/31/2002 O 10:00 AM
Schedule of Budgetary Compliance
For the three months ended September 30, 2002
Percent
Budget Actual Variance Used
CAPITAL IMPROVEMENTS FUND
Personal Services 1,000 - 1,000 0.00%
Materials and Services 41,000 10,483 30,517 25.57%
Capital Outlay 3,470,000 1,102,705 2,367,295 31.78%
Transfers 459,000 309,000 150,000 67.32%
Contingency 100,000 - 100,000 0.00%
TOTAL CAPITAL IMPROVEMENTS
FUND 4,071,000 1,422,188 2,648,812 34.93%
DEBT SERVICE FUND
Debt Service 782,000 116,650 665,350 14.92%
Transfers 40,000 - 40,000 0.00%
TOTAL DEBT SERVICE FUND 822,000 116,650 705,350 14.19%
WATER FUND
Electdc - Conservation Division 139,500 36,347 103,153 26.06%
Public Works -Forest Lands Management Division 241,000 2,838 238,162 1.18%
Public Works -Supply Division 288,500 50,235 238,265 17.41%
Public Works -Treatment Division 800,950 175,737 625,213 21.94%
Public Works -Distribution Division 2,008,830 627,244 1,381,586 31.22%
Public Works -Treatment SDC's 24,000 - 24,000 0.00%
Public Works -Distribution SDC's 129,000 254,924 (125,924) 197.62%
Debt Service 838,520 266,281 572,239 31.76%
Other Financing Uses (Interfund Loan) 2,000,000 1,500,000 500,000 75.00%
Contingency 100,000 - 100,000 0.00%
TOTAL WATER FUND 6,570,300 2,913,606 3,656,694 44.35%
WASTEWATER FUND
Public Works - Collection Division 1,391,020 377,568 1,013,452 27.14%
Public Works - Treatment Division 1,211,980 292,366 919,614 24.12%
Public Works -Construction 3,300,000 798,249 2,501,751 24.19%
Public Works -Collection SDC's 148,000 30,803 117,197 20.81%
Public Works -Treatment SDC's 0 64,561 (64,561) 0.00%
Debt Service 3,251,500 - 3,251,500 0.00%
Other Financing Uses (Interfund Loan) 4,625,000 3,500,000 1,125,000 75.68%
Contingency 318,000 - 318,000 0.00%
TOTAL WASTEWATER FUND 14,245,500 5,063,547 9,181,953 35.54%
ELECTRIC FUND
Electric - Conservation Division 587,105 70,358 516,747 11.98%
Electric - Supply Division 5,489,088 1,702,054 3,787,034 31.01 %
Electric - Distribution Division 3,933,964 924,351 3,009,613 23.50%
Electric - Transmission Division 970,510 231,585 738,925 23.86%
Debt Service 75,600 74,972 628 99.17%
Contingency 500,000 - 500,000 0.00%
TOTAL ELECTRIC FUND 11,556,267 3,003,320 8,552,947 25.99%
\~na~e~ctg~x:iat Slaleme~~ 20(r2~lg~ Comp#~flGeofFIn~m:#d Rel~t 3 of 200~.x~
10/31/2002 ~ 10:.00 AM
Schedule of Budgetary Compliance
For the three months ended September 30, 2002
Percent
Budget Actual Variance Used
TELECOMMUNICATIONS FUND
Electric - Customer Relations\Promotions 144,664 22,982 121,682 15.89%
Electric - Operations 2,578,600 674,074 1,904,526 26.14%
Debt Services 5,844,700 5,703,921 140,779 97.59%
Contingency 75,000 - 75,000 0.00%
TOTAL TELECOMMUNICATIONS FUND 8,642,964 6,400,977 2,241,987 74.06%
CENTRAL SERVICES FUND 407,661
Administration Department 610,200 202,539 33.19%
Administrative Services Department 362,150 45 369 316,7811 12.53%
Finance Department 1,420,585 352,885 1,067,70q 24.84%
City Recorder Division 162,190 35 079 127,111! 21.63%
Public Works - Administration and Engineering 1,107,030 286 895 820,135 25.92%
Public Works - Facilities and Safety Division 432,920 89 763 343,1571 20.73%
Electric - Computer Services Division 750,150 175 359 574,7911 23.38%
Transfers 205,000 - 205,00q 0.00%
Contingency 130,000 - 130,00(~ 0.00%
TOTAL CENTRAL SERVICES FUND 5,180,225 1,187,889 3,992,33(~ 22.93%
INSURANCE SERVICES FUND
Personal Services 1,000 - 1,000 0.00%
Materials and Services 723,000 293,206 429,794{ 40.55%
TOTAL INSURANCE SERVICES FUND 724,000 293,206 430,794 40.50%
EQUIPMENT FUND
Personal Services 225,500 63,701 161,79g~ 28.25%
Materials and Services 448,110 124,771 323,33~ 27.84%
Capital Outlay 1,171,000 46,862 1,124,138~ 4.00%
Contingency 200,000 - 200,OOq 0.00%
TOTAL EQUIPMENT FUND 2,044,610 235,334 1,809,27~ 11.51%
CEMETERY TRUST FUND ~'
Transfers 41,000 370 40,630 0.90%
TOTAL CEMETERY TRUST FUND 41,000 370 40,63(3 0.90%
PARKS AND RECREATION FUND
Parks Division 3,456,400 620,771 2,835,629 17.96%
Recreation Division 290,750 79,660 211,090 27.40%
Golf Division 344,000 88,532 255,468 25.74%
Debt Service 32,000 327 31,673 1.02%
Transfers 120,000 50,000 70,00Q.' 41.67%
Contingency 35,000 35,00q 0.00%
TOTAL PARKS AND RECREATION
FUND 4,278,150 839,291 3,438,85g~ 19.62%
tVlnaace~:~g~'blanetal Stlllements~FInarmtals 2002'~B~lgeta~y CompllanceofFInancial Report 3 of 2003,xls
t0/31/2002 O 10~0 AM
Schedule of Budgetary Compliance
For the three months ended September 30, 2002
Percent
Budget Actual Variance Used
ASHLAND YOUTH ACTIVITIES LEVY FUND
Personal Services 87,000 25,517 61,483 29.33%
Materials and Services 1,812,000 8,434 1,803,566 0.47%
TOTAL ASHLAND YOUTH
ACTIVITIES LEVY FUND 1,899,000 33,951 1,865,049 1.79%
PARKS CAPITAL IMPROVEMENTS FUND
Capital Outlay 224,000 113 223,887 0.05%
TOTAL APPROPRIATIONS $ 78,985,312 25,155,902 53,829,410 31.85%
, t
X~manoe~oclg~Fln~lte~l Statements~Financtals 2002~Budgetaty Comldlanceoff:lnanclal Repo~ 3 of 2003.xis
10/3t/2002 O 10:~11 AM
CITY OF
kSHLAND
Council Communication
TITLE: Adoption of Findings for Planning Action 2002-052 Approving a Site Review for
a 13-unit Cottage Style Condominium Development for the Property Located at
2275 Siskiyou Boulevard.
DEPT: Department of Community Development
Planning Division
DATE: November 5, 2002
SUBMITTED BY: John McLaughlin, Director of Community ,~ealopm~ent
APPROVED BY: Brian Almquist, Interim City Administra?f
Synopsis: On August 13, 2002, the Planning Commission approved a Site Review request
for a 13-unit condominium development at 2275 Siskiyou Boulevard. An appeal
was filed by nearby residents in a timely manner. On October 15, 2002, the City
Council held a public hearing at which time they upheld the decision of the
Planning Commission and approved the request. The findings supporting that
decision are attached to this communication.
Recommendation: Staff recommends that the City Council adopt the findings as presented.
Background: The full background of the planning action is available at the Planning
Department.
BEFORE THE CITY COUNCIL
FOR THE CITY OF ASHLAND
STATE OF OREGON
October 15, 2002
IN THE MATTER OF PLANNING ACTION #2002-052, REQUEST FOR SITE REVIEW ) FINDINGS,
APPROVAL FOR A 13-UNIT, COTTAGE STYLE CONDOMINIUM DEVELOPMENT FOR ) CONCLUSIONS
THEPROPERTY LOCATED AT 2275 SISKIYOU BOULEVARD. THE APPLICATION ) AND ORDERS
INCLUDES A VARIANCE TO REAR YARD SETBACK STANDARDS AND FOR DISTANCE )
BETWEEN BUILDINGS. )
)
APPLICANT: ALAN PARDEE )
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RECITALS:
1) Tax lot 3600 of 391E 14 CB is located at 2275 Siskiyou Boulevard and is zoned R-3; Hi'Ih Density Multi-Family
Residential.
2) The appl~t is requesting Site Review approval to construct a 13-unit, cottage-style con¢ominium development,
including a Vadance to rear yard setback standards and for distance between buildings.
3) The criteria for Site Review approval are described in AMC 18.72 as follows:
A. All applicable City ordinances have been met or will be met by the proposed develol:ment.
B. All requirements of the Site Review Chapter have been met or will be met.
C. The development complies with the Site Design Standards adopted by the City Cour~cil for implementation
of this Chapter.
/
D. That adequate capacity of City facilities for water, sewer, paved access to and through the development,
electricity, urban storm drainage, and adequate transportation can and will be provi~led to and through the
subject property. (Ord. 2655, 1991)
/
Further, the criteria for approval of a rear yard setback and distance between buildings Variance are described in
AMC 18.100 as follows: .
A. That there are unique or unusual circumstances that apply to this site which do not t~pically apply
elsewhere.
B. That the proposal's benefits will be greater than any negative impacts on the develo@ment of the adjacent
uses; and will further the purpose and intent of this ordinance and the ComprehensiVe Plan of the City.
(0rd.2425 Sl, 1987).
C. That the circumstances or conditions have not been willfully or purposely self-imposE,d. (Ord. 277,5, 1996)
4) The Coundl, following proper public notice, held a Public Hearing on October 15, 2002, at wi lich time testimony was
received and exhibits were presented. The record made before the Planning Commission wa= received and is made
a part of the record for this proceeding. The Council approved the application subject to conditions pertaining to the
apprOPriate development of the site.
Now, therefore, the Council of the City of Ashland finds and concludes follows:
SECTION 1. EXHIBITS
For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony will be
used.
Staff Exhibits lettered with an "S"
Proponent's Exhibits, lettered with a "P"
Opponent's Exhibits, lettered with an "O"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an 'M'
SECTION 2. CONCLUSORY FINDINGS
2.1 The Council finds that it has received all information necessary to make a decision based on the Staff
Report, public headng testimony and the exhibits received.
2.2 The Council finds that the proposal to construct a 13-unit, cottage-style condominium development,
including a Vadance to rear yard setback standards and for distance between buildings meets all applicable
criteda for approval described in the Site Review chapter 18.72 and Variances chapter 18.100.
2.3 The Coundl finds that the proposal complies with the requirements for Site Review approval. Public
facilities are located within $iskiyou Boulevard, as well as within Jaquelyn Street (to the north), and are
available to accommodate service needs of the project. Street improvements will be constructed along Siskiyou
Boulevard the entire length of the project's frontage. Street improvements shall consist of a six-foot bike lane,
on-street parking (where noted), curb and gutter, storm drain, seven foot planting strip and six-foot sidewalk.
Twenty one parking spaces are provided consistent with City of Ashland parking standards. The site plan
identifies required project parking within the boundary of the site (16 spaces), within the adjacent and
reconfigured senior apartment parking lot (three spaces) and through credits along Siskiyou Boulevard (two-
credits). In addition, the project design has shown creativity in its attempt to utilize the existing driveway that
serves the adjoining senior housing project, as well as negotiating a shared parking arrangement.
The Coundl finds that the project design is consistent the City's Site Design and Use Standards for multi-family
development, including orientation, streetscape, landscaping, open space and building materials. The units
adjacent to Siskiyou Boulevard are oriented toward the public street and off-street parking is situated at the
rear of property to the side of structures. Approximately, 70% of the project site will be landscaped, well in
excess of the 25% required by the zoning district. Given the limited building area on the site, the Council finds
that the plan preserves as many existing, healthy trees as possible while considering weighing other approval
standards and the safety of future residents. The arbodst report provides recommendalions for removal based
upon an on-site assessment of individual trees. While 29 trees are proposed for rem,)val, approximately 75
percent of the site (mostly within the flood plain) will be maintained in common open space, allowing for the
retention of the majority of existing trees as well as the planting of additional, more a )propriate species.
2.4 The Council finds that the approval of the Variances to the rear yard setback an( distance between
buildings is justified due to the unusual physical constraints of the property. The phy~ ical nature of the
property is unusual due to the steep slope along the west side of the property and th~ large percentage of
the site (approximately 70%) located within the Ashland Flood Plain Corridor. Of the 1.77- acre site, less
than one third can be developed due to physical constraints. The locations of existing, mature trees further
limit choices in site planning and home placement.
SECTION 3. DECISION
3.1 Based upon the foregoing findings of facts, conclusions of law and evidence contained ir the whole record, the
Council finds and concludes that the application for Site Review to construct a 13-unit, cotta ge-style condominium
development, including a Variance to rear yard setback standards and for distance between bL ildings has satisfied all
relative substantive standards and criteria contained within the Ashland Municipal Code and E e Ashland Site Design
and Use Standards.
The City Council ultimately concludes, based upon the foregoing and following conditions, theft planning application
2002-052 complies with all requirements of the City of Ashland and of the State of Oregon. The refore, the City Council
upholds the dedsion of the Ashland Planning Commission and approves with conditions planning application 2002-052
and imposes the following conditions:
1) That all proposals of the applicant are conditions of approval unless otherwise modified here.
2) That engineered construction drawings for the installation of all project utilities and street imp~0vements along
Sisk~ou Boulevard are provided for review by the Engineering Division and approval by the ,.C;taff Advisor. The final
design for frontage improvements shall be consistent with Ashland Local Street Standards and coordinated with
the Oregon Department of Transportation. Street improvements shall consist of a six -foot bi~:e lane, on-street
parking (where noted), curb and gutter, storm drain, seven foot planting stdp and six-foot sid(~walk. The Staff
Advisor may approve the omission of a Dlantino strip due to excessive grade adjoining the creek channel, as well
as to reduce impacts to existing, healthy trees. :.
That the location and final engineering for all storm drainage improvements associated with tl~e
3)
project,
including
but not limited to detention ponds and piped systems, be submitted for review and approval by the departments of
Public Works and Planning, prior to issuance of a building permit ~
4) That a draft copy of the CC&R's for the Homeowner's Association be provided at the time of {ignature of the
Condominium Plat and shall describe the responsibility for the maintenance of all common ar?a landscaping,
pathways, planting strips and street trees. :
5) That street trees, 1 per 30 feet of street frontage, be installed along the frontage of Siskiyou I~ulevard. The Staff
Advisor, based upon the location of existing trees and areas of severe slope may approve exceptions to street tree
location and spacing. Street trees with root barders to be installed within the planting strip prior to the certificate of
occupancy. Root barrier design, if required, shall be submitted for review and approval at the time building permit
submission.
6) That all easements for public walkways, sewer, water, electric, and streets shall be indicated on the condominium
survey plat as proposed by the applicant and required by the City of Ashland.
7) That a revised site, size and species specific landscaping plan and irrigation system plan incorporating the
recommendations of the Ashland Tree Commission for all common areas and planting strips be submitted for
review and approval by the Staff Advisor pdor to issuance of a building permit.
8) That a site, size and species specific floodplain restoration plan, as noted in the application, be provided by the
project landscape architect and arborist for review by the Tree Commission Staff liaison and approval of the Staff
Advisor. Landscaping improvements to the floodplain corddor shall be installed before the issuance of certificate of
occupancy for more than 50 percent of the units.
9) That installation of fencing is prohibited within the floodplain corridor. All fencing along the public walkway (running
north to south) shall not exceed a height of four (4) feet.
10) That a final grading plan accompanies the building permits and be reviewed and approved by the Engineering and
Plareing Division prior to issuance of a building permit.
11) That all common open space improvements (i.e. landscaping, irrigation, etc.) be installed or bonded for in
accordance with the procedures in the Subdivision chapter pdor to signature of the condominium survey plat.
12) That all requirements of the Ashland Fire Department be complied with prior to the signature of the final survey plat
or the issuance of a certificate of occupancy for each new home.
13) That required bicycle parking in accordance with the numbers and design specifications described in chapter 18.92
be identified on the site plan with the building permit, and shall be installed prior to issuance of a certificate of
occupancy.
14) That silt fencing be installed adjacent to the flood plain corridor boundary, in accordance with manufacturer's
recommendations, pdor to site disturbance or grading that may cause erosion into the floodplain.
15) That a tree protection plan be submitted for review by the Tree Commission liaison and approval by the Staff
Advisor prior to the issuance of a building permit. The plan shall identify the location and placement of temporary
fencing around the ddp lines of trees identified for preservation. The amount of fill within the drip line shall not
exceed 12 inches in height, and the fill shall consist of a sandy composition, rather than clay, to enhance drainage.
Cuts within the drip line shall be noted on the tree protection plan, and shall be executed by handsaw and kept to a
minimum. No fill shall be placed around the trunk/crown root.
16) That no portion of any unit shall be located upon land within the Ashland flood plain corridor. A portion of the unit
may be cantilevered beyond the floodplain corridor boundary, with all structural supports located outside the
corridor. The finished floor level of all portions of each unit shall be elevated two-feet above the 100-year base
fl~ elevation. Finished floor elevations shall be noted on the condominium plat.
17) That the property owners of the Ashley Senior Apartment complex grant the Creekside Condominium development use
of three parking spaces and driveway access in perpetuity. Such right to use the off-site p~trking and the existing
driveway access must be evidenced by recordation of a vehicle parking and mutual drive~ay access easement
reviewed and approved by the City of Ashland Legal Department.
18) That prior to the issuance of a building permit, the flood plain corridor shall be physically delineated on the ground
by an Oregon registered surveyor. The boundary shall be permanently staked in order for the City of Ashland to verify
that all units are located at or outside the floodplain corridor.
CITY OF ASHLAND, OREGON
By: Alan DeBoer, Mayor Date
CITY OF
-ASHLAND
Council Communication
Title: Approval of Amendment No. 1, Highway 66 Access Management Project
between the City of Ashland and the Oregon Department of Transportation
Dept: Public Works Department
Date: November 5, 2002
Submitted By: Paula Brown~
Paul Nolte/l~-~.,~
Reviewed By:' Brian Almquis
Approved By:
Synopsis:
The attached amendment provides an additional $100,000 for the Access Management Project for
Ashland Street (Highway 66). The Oregon Department of Transportation (ODOT) initially funded this
project through their access management grant program. The City authorized acceptance of the initial
grant of $450,000 in December 2001. Once the project design was completed costs increased. With the
additional access controls and median islands, ODOT agreed to fund an additional amount. This
amendment authorizes an additional $100,000 making the total grant to the City $550,000.
Recommendation:
It is recommended that Council approve Amendment No. l, Highway 66 Access Management Project
between the City of Ashland and the Oregon Department of Transportation.
Fiscal Impact:
The access management funds are a grant to the City and are the basis for the project work on Ashland
Street. In addition to these project dollars, the City will be entering into an agreement for jurisdictional
exchange as discussed in the September 3, 2002 Council Communication. The jurisdictional exchange
agreement will provide an additional $748,000 to the City for asphalt and future maintenance.
Background:
There have been several different studies and evaluations completed for Highway 66 / Ashland Street
for the section from Siskiyou Boulevard south to the City limits which is under the Oregon Department
of Transportation's (ODOT) jurisdiction as a district level highway. Staff requested ODOT's assistance
in determining the eligibility for an access management grant for the section of Ashland Street between
Siskiyou Boulevard to the beginning of the railroad bridge Oust past Faith Avenue) as there have been
pedestrian accidents and higher traffic speeds on this section. ODOT helped the City develop a project
outline and submitted the project for grant funding. The grant was approved and ODOT funded a
project to provide median islands, adjust several current accesses onto Highway 66, and provide better
pedestrian crossings at several locations. The initial agreement signed in December 2001 authorized
$450,000 for these improvements. The project perimeters specify: "... the purpose of providing
CC Approval of ODOT Amendment 66 5Nov02.doc
Page I of 9 F~I
acceptable traffic patterns on public highways, ODOT and City plan and propose to design and
constrt~ct access management improvements which include, but are not limited to; co.ncrete
drivewttys, sidewalks, raised median, striping, paving, signage, landscaping and irrigation,..."
Additional median islands, driveway relocations and crosswalks increased the scope of the project. This
amendment provides an additional $100,000 for a current ODOT grant total of $550,000 for the
construction work.
The project must be completed and billed to ODOT prior to April 30, 2003. Any work completed on
this project after the April 30, 2003 deadline will be costs borne by the City.
Construction Progress Report:
· o
LTM is ahead of schedule and should be completed with all of their asphalt work pnorlto the Council
meeting. We have worked with several property owners on driveway and sidewalk COl~cerns and have
all of those resolved. The changes that are most noticeable will be:
· the restrictions to a fight in/right out at the main entrance to the Timbers Motel;
· the restrictions to making only fight tums in and out of the Beanery parking lot ~and also
affecting Four and Twenty Blackbirds);
· several driveway accesses onto Ashland Street have been eliminated; three localions at SOU, one
at the Mobile Home Park, one at Three Harmonies (at Lit Way) - and a couple ~ave combined
driveways from two to one (Littwiller Simonsen Funeral Home) or reduced the width of existing
driveway accesses
· no access across Ray Lane,
· restrictions to a fight in/right out for all of the accesses at the businesses betwe0n Lit Way and
Normal.
With these changes comes a significantly improved and safer street, bike lanes and better pedestrian
crossings. Also, Ashland Street will have significantly improved landscaping in medians, better
sidewalks and handicapped accesses. U-tums will be allowed at Walker and at Norma~ Avenue.
The project was started on September 9th and all but the landscaping will be complete t~y November 8th.
This is three weeks ahead of initial plans. The landscaping will continue until mid December. During
this time there will be minor traffic interruptions.
Our community has been cautious of the travel restrictions and the construction. Staff:.s appreciative of
the cooperation we have had with business owners and their customers.
CC Approval of ODOT Amendment 66 5Nov02.doc
Page 2 of 2 ~l~~
October 1, 2002 Misc. Contracts and.Agreements
No. 20309-01
AMENDMENT NO. 1
HIGHWAY 66 ACCESS MANAGEMENT PROJECT
The State of Oregon, acting by and through its Department of Transportation,
hereinafter referred to as 'ODO'I'", and City of Ashland, hereinafter referred to as "city",
entered into an Agreement on January 22, 2002. Said agreement covers constructing
access management improvements on Green Springs Highway (OR 66).
It has now been determined by ODOT and City that the agreement referenced above,
although remaining in full force and effect, shall be amended by this agreement to
increase access management funds.
Paragraph 2 of TERMS OF AGREEMENT, Page 2, which reads:
2. The Project shall be conducted as a part of the Access Management Bonding
Program. The total estimated cost of the Project is $450,000. City shall be
responsible for any portion of the Project that is not covered by State Access
Management funds.
Shall be amended to read:
2. The Project shall be conducted as a part of the Access Management Bonding
Program. The total estimated cost of the Project is $550,000. City shall be
responsible for any portion of the Project that is not covered by State Access
Management funds.
Paragraph 5 of CITY OBLIGATIONS, Page 2, which reads:
5. City ensures that ODOT's contribution of Project costs, not to exceed $450,000 will
be applied to the Highway 66 Access Management Project only. City shall be
responsible for funding the remaining Project costs.
Shall be amended to read:
5. City ensures that ODOr's contribution of Project costs, not to exceed $550,000 will
be applied to the Highway 66 Access Management Project only. City shall be
responsible for funding the remaining Project costs.
Paragraph 14 of CITY OBLIGATIONS, Page 4, which reads:
14. City shall comply with all federal, state; and local~ laws, regulations; executive orders
and ordinances applicable to the work under this agreement, including, without
Agreement No. 20309-01
Hwy 66 Access Management Project
limitation, the provisions of ORS 279.312, 279.314, 279.316, 279.320 and 279.555,
which hereby are incorporated by reference. Without limiting the genE~rality of the
foregoing, City expressly agrees to comply with (i) Title VI of Civil Rights Act'of 1964;
(ii) Section V of the Rehabilitation Act of 1973; (iii) the Americans with Disabilities
Act of 1990 and ORS 659.425; (iv) all regulations and administrative rules
established pursuant to the foregoing laws; and (v) all other applicable n)quirements
of federal and state civil dghts and rehabilitation statutes, rules and regul~tions.
Shall be amended to read:
14. City shall comply with all federal, state, and local laws, regulations, executive orders
and ordinances applicable to the work under this agreement, including, without
limitation, the provisions of ORS 279.312, 279.314, 279.316, 279.320 a~d 279.555,
which hereby are incorporated by reference. Without limiting the generality of the
foregoing, City expressly agrees to comply with (i) Title VI of Civil Rights ~t of 1964;
(ii) Section V of the Rehabilitation Act of 1973; (iii) the Americans witl'~ Disabilities
Act of 1990 and ORS 659A. 142; (iv) all regulations and administ~rative rules
established pursuant to the foregoing laws; and (v) all other applicable requirements
of federal and state civil dghts and rehabilitation statutes, rules and regulations.
Paragraph 2 of ODOT OBLIGATIONS, Page 4, which reads:
2. After the completion of the Project and upon receipt of progressive billings, ODOT
shall reimburse City a sum in an amount not to exceed $450,000 fo~ the actual
costs of PE, right-of-way, CE and construction costs.
Shall be amended to read:
2. After the completion of the Project, and conditioned upon receipt of iprogressive
billings during performance of the work on the Project, ODOT shall reimburse city a
sum in an amount not to exceed $550,000 for the actual costs of RE, CE and
construction costs.
Paragraph 4, shall be added and by this reference made a part
ODOT
OBLIGATIONS,
hereof:
4. ODOT hereby grants City the right to enter onto and occupy ODOT rigl~t-of-way as
necessary for the completion of the Project.
HOLD HARMLESS PARAGRAPH shall be added and by this reference made part
hereof:
City and ODOT shall, to the extent permitted by the Oregon ConstitutiOn and the
Oregon Tort Claims Act, indemnify, defend, save, and hold harmless the other party and
its members, its officers and its employees from all claims, suits, and lial~lities which
may occur in the performance of this agreement.
Agreement No. 20309-01
Hwy 66 Access Management Project
All other terms and conditions of the agreement remain in effect.
IN WITNESS WHEREOF, the parties hereto have set-their hands and their seals as of
the day and year hereinafter written.
The Oregon Transportation Commission' on January 16, 2002, approved Delegation-
Order No. 2, which authorizes the Director to approve and execute agreements for day-
to-day operations when the work is related to a project included in the statewide
Transportation Improvement Program or a line item in the biennial budget approved' by
the Commission.
On January 31, 2002, the Director of the Oregon Department of Transportation
approved Subdelegation Order No. 2, in which the Director delegates authority to the
.Executive Deputy Director for Highways to approve and execute agreements over
$75,000 when the work is related to a project included in the Statewide Transportation
Improvement Program.
CITY OF ASHLAND, by and through its STATE OF OREGON, by and through its
Elected Officials Department of Transportation
By By
City Mayor/Manager Executive Deputy Director for Highways
By Date
City Recorder
APPROVAL RECOMMENDED
Date
By
APPR.GVED AS TO LEGAL SUFFICIENCY Tach Services Manager/Chief Engineer
By. F~~[~-~' Date
City Attorney
Date ~ 0 h~lj~~ By.
Region 3 Manager
APPROVED AS TO LEGAL SUFFICIENCY Date
By
Assistant Attorney General
Agency Address
Date City of Ashland
Attn: Public Works Director
20 East Main Street
Ashland OR 97520
CITY OF
SHLAND
Council Communication
TITLE: An Ordinance Adding Chapter 2.17, Public Arts commission, to the Ashland
Municipal Code
DEPT: Administration
DATE: November 5, 2002
SUBMITTED BY: Ann Seltzer l~'
APPROVED BY: Brian Almqui.~'ff~
Synopsis:
This ordinance establishes a seven-member Public Arts Commission to encourage and enhance public
art within the city.
Recommendation:
Adopt first reading of the ordinance.
Fiscal Impact:
Programs developed in connection with the commission may have fiscal impacts, inclu4ing additional
staff time, which will need to be analyzed after such programs are identified.
Background:
Council considered the ordinance at the October 1, 2002 meeting. At that meeting council suggested
changes and additions to the ordinance. The attached ordinance reflects input from that haeeting as well
as input from the Public Art Study group.
This ordinance was first considered by the council at the September 17, 2002 meeting. ~[~he Public Art
Study Group drafted and proposed the ordinance atter meeting on a regular basis on thei[r own and with
the City Administrator since February 5, 2002. The group discussed various possibilitie~ for
establishing a formal Public Arts Commission, which resulted in the ordinance, conside:[ed at the
September 17, 2002 meeting. At that meeting the council recommended that the ordinallce be brought
back for first reading.
The following information was provided to council at the September 17 meeting:
At the beginning of 2002; the "Pre-Public Art Study Group" asked that the city considerlforming an
official Public Art Study Group. Following discussion at a study session on January 16,i2002, it was
agreed at the February 5, 2002 council meeting that council adopt a public art statement ito show its
support of such a policy. The Public Art Statement reads as follows: "The city council recognizes the
value and importance of public art in the community and is committed to the development of a public art
policy. To this end, the council agrees to participate with an informal study group to research and
develop possible alternatives for such a policy and to collaborate with the study group in the writing and
implementation of a final proposed policy".
[ ~ ] I
ORDINANCE NO.
AN ORDINANCE ADDING CHAPTER 2.17, PUBLIC ARTS
COMMISSION, TO THE ASHLAND MUNICIPAL CODE
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Chapter 2.17 is added to the Ashland Municipal Code, as follows.
Chapter 2.17 PUBLIC ARTS COMMISSION
Sections:
2.17.005 Purpose
2.17.010 Created
2.17.020 Members; Terms
2.17.030 Officers
2.17.050 Meetings; Quorum; Voting
2.17.060 Rules and Regulations
2.17.070 Powers and Duties
2.17.080 Compensation
2.17.090 Policies
2.17.005 Purpose.\ The mission of the Public Arts Commission is to enhance the
cultural and aesthetic quality of life in Ashland by actively pursuing the placement of
public art in public spaces and serving to preserve and develop public access to the
arts?-'The continued vitality of the arts in the City of Ashland is a vital part of the future of
the city as well as of its citizens.~The arts are an important part of the cultural and
economic life of the entire community of Ashland and enrich the participants in the arts
as well as those who observe therr{~everal organizations which exist in Ashland,
including the Ashland Gallery Association, Southern Oregon University including the
Schneider Museum, the Ashland Schools, Lithia Arts Guild and the Southern Oregon
Arts Council, are active in the arts and provide leadership to the community on arts
related matter~.~JFhe creation of a Public Arts Commission for the City of Ashland will
assist those organizations, as well as many other organizations and individuals, to
make arts a more important part of the city's life.
2.17.010 Created. The Public Arts Commission for Ashland is created and shall
have the powers and duties provided in this chapter.
2.17.020 Members; Terms.~The Public Arts Commission shall consist of seven
members appointed by the mayor and confirmed by city council?l'he commission shall
contain/at~ five members from a broad spectrum of citizens including artists and
those with a background in the arts, arts organizations, education, structural and
landscape architecture, and at I~l,~two citizens at large,The mayor shall also
designate a council member Es liaison to the commission. At least five members of the
commission shall reside inside the city limits. The appointees shall have three-year
1 - Ordinance G:\IegaI\PAUL\ORD~A\art commission ord 10-02 final.wpd
terms. The original appointees shall be appointed: two for one year, two for two years
and three for three years, thereafter all terms will be for three years. All members may
vote on any matter coming before the commission, except as the ethics laws of the
State of Oregon may provide. Any commissioner who is absent from four or more
meetings in a one-year period without being excused, shall be considered no longer
active and the position vacant, and a new commissioner shall be appointed to fill the
vacancy.
2.17.030 Officers. At its first meeting the Public Arts Commission shall elect a chair
and a vice-chair who shall hold office for one year, except that the first chair and vice-
chair shall serve until the end of the calendar year. At the first meeting of each calendar
year, the chair or vice-chair from the previous year shall preside over elections for chair
and vice-chair. Neither the chair nor vice-chair shall serve as an officer for more than
two consecutive terms.
2.17.050 Meetings; Quorum; Voting. The Public Arts Commission shall hold an
official meeting at least monthly and may hold special meetings as set by the
commission. A majority of the members constitutes a quorum for meetings. Provided a
quorum is present, any item must be approved by a simple majority of the voting
members present at a meeting to pass, unless otherwise provided.
2.17.060 Rules and Regulations. The Public Arts Commission shall establish such
rules and regulations for its government and procedures consistent with the laws of the
state and the ordinances of the city.
2.17.070 Powers and Duties.
A. The Public Arts Commission shall be specifically responsible for, but not limited
to, the following:
1. The commission shall ensure the arts continue to be of value as an
integral part of Ashland.
2. The commission shall promote the arts in Ashland to enrich the lives of its
citizens through education and demonstration.
3. The commission may assist the city council, the Ashland Parks and
Recreation Commission, historic commission and the planning commission in
using public art to enhance existing development in public parks and other public
lands and in public structures.
4. The commission shall advise the planning commission, the Ashland Parks
and Recreation Commission, other city commissions and committees and city
departments regarding artistic components of all municipal projects under
consideration by the city. The commission may also serve as a resource for
artistic components of private developments.
2 - Ordinance G:\IegaI\PAUL\ORD~A~art commission ord 10-02 final.wpd
5. The commission shall develop and recommend to the city council policies
and programs that would enhance and encourage the planning, placement and
maintenance of public displays of art in locations open to the public within the
community.
6. The commission shall encourage connections with other local, regional
and national organizations working for the benefit of art and preservation of
artistic values, and other similar activities.
7. The commission shall recognize and encourage groups and organizations
that enrich Ashland life by bringing cultural and artistic values and artifacts to the
city.
8. The commission shall pursue gifts and grants for support of arts programs
and activities and the procurement of public art.
2.17.080 Compensation. Voting members of the commission shall receive no
compensation for services rendered. The commission may receive gifts, bequests or
devises of property on behalf of the city to carry out any of the purposes of this chapter.
These shall be placed in a special account for use of the commission.
2.17.090 Policies.
A. The Public Arts Commission shall operate as a nonprofit organization
devoted exclusively to its mission.
B. The Public Arts Commission shall operate in the general public interest
serving the community as a whole. It shall serve no special interests.
C. The Public Arts Commission shall not endorse any commercial product or
enterprise.
The foregoing ordinance was first read by title only in accordance with Article X, Section
2(C) of the City Charter on the day of ,2002, and duly
PASSED and ADOPTED this day of ,2002.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of ,2002.
Alan W. DeBoer, Mayor
I~aul N(~lte, ~ity Attorney
3 - Ordinance G:\IegaI\PAUL\ORD~A\art commission ord 10-02 final.wpd
.
Building Demolition Debris Diversion Table
If the amount of waste generated in demolition for any item exceeds the threshold noted
below, then you must divert it fi.om the waste stream headed for the landfill. Consult the
resources noted for specific charges and conditions of acceptance.
Item Threshold Resources
Asphalt 1 cy Quality Rock: 482-8000
Brush 1 cy Biomass: 541/826-9422
Corrugated Any Ashland Sanitary & Recycling: 482-1471
Cardboard
Concrete & Brick, 1 cy Quality Rock: 482-8000
no metal (rebar)
Concrete & Brick, 1 cy Quality Rock: 482-8000
w/metal such as
rebar
Ferrous Metal Scrap 10 cy Ashland Sanitary & Recycling: 482-1471
Sehnitzer Steel: 826-5758
Lumber, untreated 1 cy Biomass: 541/826-9422
unless w/creosote,
may have small
ferrous metals such
as nails, thin tress
connector plates, etc
Yard Debris 1 cy Ashland Sanitary & Recycling: 482-1471
CITY OF
SHLAND
Council Communication
TITLE: City and Parks Cooperative Effort to Consolidate Accounting Functions
DEPT: Finance Department
DATE: November 5, 2002
SUBMITTED BY: Lee Tuneberg, Finance Director ~ ~/~
APPROVED BY: Brian Almquist, Interim City AdministraJ, ffr//J --
Synopsis:
This is an update on actions being taken by City and Parks staff to consolidate accounting functions,
responding to requests from City Council, the Parks Commission Board and the Budget Committee.
Recommendation:
No action required. These efforts will continue unless directed otherwise by Council or the
Commission.
Fiscal Impact:
The FY 2002-2003 budget changes will be requested as operational needs to facilitate this transition are
encountered. This year the Finance Department's, Personal Services Budget will increase by 2.0 FTE
(one Staff Accountant to replace the retiring Parks Office Manager and an Account Clerk II representing
the existing Parks Clerk doing accounts payable and payroll transferring to the City). The Parks budget
will decrease by the same number next year. Initially, the staffing decrease to Parks will be offset by an
increase in Central Service Fund charges. Cost savings from economies of scale and additional expense
avoidance will not be immediate due to hiring, training, cross-training and computer conversions but are
anticipated to occur over time.
Background:
The Parks & Recreation Commission has several individuals doing a variety of accounting tasks that are
very similar to tasks performed by the Finance Department. These include:
1. Payroll, recruitment and benefit management
2. Accounts Payable, receivables and general ledger.
3. Financial reporting and budgeting.
Members of both elected boards and the Budget Committee have asked about potential economies of
scale from combining accounting and personnel functions. Staff has put together a plan to make this
transition happen starting as early as January 1, 2003 for payroll and related activities and by July 1,
2003 for most all other accounting activities.
This change will generate costs beyond the status quo until the transition is complete thus there will be
very little in the way of initial cost savings. However, there is an expectation of long-term cost savings
and expense avoidance by having one unit do the majority of accounting and human resource work.
Attached are two internal memorandums that provide greater detail.
CiTy OF
SHLAND
Memo
TO: Greg Scoles, Ken Mickelson
FROM: Lee Tuneberg, Finance Director
DATE: September 10, 2002
RE: ~Consolidating Parks Accounting & Human Resources into the City
Parks and City staff have met several times to discuss the potential and challenges of tr~tnsferring the
accounting and human resources functions to the city. There are many reasons to consiCer this shift and
they include:
· Pemeived economies of scale - savings on redundant systems & processes
· Potential efficiencies beyond economies - improvements on interrelated accountingi reporting and
personnel functions
· Cost avoidance for tasks both parties are facing - GASB 34, computer upgrades, training, support
· Change in institutional knowledge due to pending retirements - loss of knowledge t~at can be
minimized by procedure documentation, cross-training and a greater depth in persoCnel
The discussions have centered on what, and who, could be transitioned by when, and hQw the needed
things could be down without interruption.
The What
All accounting, payroll and general ledger activities and human resource functions would
be
transitioned
as soon as is feasible. Related activities such as audit, budget, daily cash tracking, debt Imanagement,
financial reporting, recruitment and benefit management are included. Of key interest job costing
and daily cash reporting that provides Parks management with necessary decision makiOg information.
The Who
It appears that the solution will require one Parks clerk to move to the city finance depa~nent to do
accounts payable, payroll and other duties as defined. Also, a replacement for the Busihess Manager
would migrate to the city to deal with accounting, financial reporting and project support.
FINANCE DEPARTMENT Tel: 541
20 East Main Street Fax: 541-488-5311
Ashtand, Or~m 97520 T/Y: 800-735-2900
www.ashland.or, us
The When
Payroll and HR are expected to occur on or about January 1, 2003 and the rest of the fufictions would
transition as early as July 1, 2003. All transitions to Eden will be done at the optimal ti4ae as determined
by Parks and Finance considering a smooth transition and integrity of the data.
The How
The city Human Resources division will manage recruitment, benefits and terminations fOr the Parks in
the same fashion as for other departments of the city. There may be the need for Parks ~dministrative
staff to provide forms or collect and distribute information on an ad hoc basis with the c~ty HR division
responsible for all processing and follow-up.
Finance w.ould provide space and support for the two additional employees, cross-traini~ag existing city
staff to assist where needed including supporting the HR function at critical junctures. T~e level of
support necessary is yet to be determined but some of the people available to help with the transition are:
Accounting Supervisor Accounting, auditing & risk management overviev~ and support
Staff Accountant Accounting, general ledger and GASB 34 conversign
Account Representative Purchasing support
Accounting Clerks (2) Accounts payable, payroll benefit and recruitment ~upport
Project Coordinator Project management, accounting and computer conversion
Administrative Assistant Project support, web page support, financial reporting
Finance will work toward converting applications from Springbrook in an expeditious manner based
upon the Eden system's ability to provide the level of reporting and detailed information ~equired by the
Parks management. ~
Parks would need to fund the two positions either as part of their payroll or through central service fees.
At this time it is considered more appropriate that the city number of full time equivalent Ipositions
increase by 2.0 and the Parks drop by the same. Central Service Fund charges to the par~s will increase
by the total cost of the two employees and related benefits. ~
On a cooperative basis, the city would need to begin the hiring process of an entry level slaff accountant
to work with the Parks Business Manager as soon prior to retirement as is feasible. The position would
be hired into the city pay and benefit structure with a one year probation.
FINANCE DEPARTMENT Tel: 541-488-53(X)
20 East Main Sleet Fax: 541488-5311 ~,~
Ashland, Oregon 97520 TTY: 800-735-2900
Other considerations
Parks will continue to budget and fund:
Park's audit and related services
Maintaining the entire Springbrook system until such time as Converted
Consulting work for GASB 34 or other Parks studies Finance cannot do
Any administrative work not agreed upon as part of the conversion
Important Issues
The. following are issues and/or assumptions:
1. Parks will maintain their separate tax identification number.
2. Parks will maintain their current PERS number.
3. Parks will remain a component unit and will need a separate financial report each ye, u'.
4. Finance will attempt to prepare the CUFR but costs for out-sourcing any part will be Parks
responsibility.
5. Finance will take custody of the Springbrook "box" and responsibility for its operations.
6. Finance will not attend or take minutes for Parks meetings.
The above items are subject to discussion and change upon mutual agreement between l~arks and
Finance and as required by legal and audit counsel.
It is my recommendation to proceed with planning and the transition immediately.
FINANCE DEPARTMENT Tel: 541-488-5300
20 East Main Street Fax: 541-488-5311
Ashland, On~m 97520 TTY: 800-735-2900
www.ashland.or, us
CiTY OF
SHLAND
Council Communication
TITLE: A Resolution Adopting a New Fee Schedule for the City of Ashland Building Division
Electrical Inspection Program
DEPT: Department of Community Development
Building Division
DATE: November 5, 2002
SUBMITTED BY: Mike Broomfield, Building Official/1415 ~
John McLaughlin, Director of Community D~evelopment {
APPROVED BY: Brian Almquist, Interim City Administratof"ff})'~
Synopsis: The City of Ashland has provided the Electrical Inspection Program since 1989. Fees for
the program have never been raised since its inception, and are the lowest in Jackson and
Josephine counties. The Electrical Inspection Program is currently operating at a deficit.
Recent action by the Council to amend the structural valuation table has not affected
electrical fees since these fees are not based on estimated or calculated construction
values. Staff is proposing a new fee schedule increasing fees by approximately 25%.
Recommendation: Staff recommends that Council approve the attached resolution adopting a new fee
schedule for the Electrical Inspection Program. This will effectively increase fees within
this program by approximately 25%.
Fiscal Impact: The Building Division is supported by fees associated with permits and inspections. The
direction from the City Council is for this division to be self-supporting through the
collection of these fees. This increase will ensure that the Electrical Inspection Program
is adequately supported by fees.
Background: As stated, the City of Ashland has been the Authority Having Jurisdiction for electrical
inspections since 1989. The program has been administered by the Building Official as
an additional duty. A second electrical inspector for one and two family dwellings was
added to deal with the volume in this sector of development. Recent construction has
concentrated in commercial and institutional development and has required significant
plan review time not required for residential reviews. This increase in time for inspection
and approval has resulted in this portion of the Building Division operating at a deficit.
The proposed fee schedule is designed to alleviate the deficit situation.
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.........,..........--..". _...._... ". ..-.-. -..
Et, s-r,J./6
~.. CITY OF
._~ ASHLAND
DEPARTMENT OF COMMUNITY DEVELOPMENT
BUILDING DIVISION
20 EAST MAIN STREET
ASHLAND, OR 97520
(541) 488-5309
PLEASE COMPLETE SECTIONS 1 THROUGH 4
1. lOCATION OF INSTAllATION:
RES / COMM
ADDRESS
Property Owner
Valuation $
Job Description
NOTE: Permits expire if work is not started within 180 days of
issuance or if work is suspended for 180 days.
2A. CONTRACTOR INSTAllATION ONLY:
Electrical Contractor
Address
City Business License No.
CCB#
Lic. #
Supr. Lic. #
Phone
SIGNATURE OF SUPERVISING ELECTRICIAN
2B. FOR OWNER INSTAllATIONS:
OWNER
ADDRESS
PHONE
The installation is being made on property I own which is not
intended for sale. lease or rent.
Owner's Signature
NOTE: It is the responsibility of the owner or contractor to call
for inspections, Call 552-2080,
ROUGH:
SERVICE:
FINAL:
ELECTRICAL PERMIT APPLICATION
~ I PERMIT
~ NUMBER BD-200-
3. COMPLETE FEE SCHEDULE BELOW
Number of Inspections Per Permit Allowed
A. New Residential-Single or Multi-Family per dwelling unit.
Services Included: Items Cost (ea) Sum
1000 sq. ft. or less
Each additional 500 sq. ft.
or portion thereof
Limited Energy:
1 & 2 Family Residential
Multifamily Residential
Each ManuI'd. Home or
Modular Dwelling Service
or Feeder
B. Service or Feeders
Installation, Alterations or Relocation
200 amps or less
201 amps to 400 amps
401 amps to 600 amps
601 amps to 1000 amps
Over 1000 amps or volts
Reconnect only
C. Temporary Services or Feeders
Installation, Alterations or Relocation
200 amps or less
201 amps to 400 amps
Over 401 amps to 600 amps
Over 600 amps or 1000 volts see "B" above
D. Branch Circuits
New, Alterations or Extension Per Panel
a) The fee for branch circuits
with purchase of service or feeder fee
Each branch circuit
b) The fee for branch circuits
without purchase of service or feeder fel
First branch circuit
Ea. additional branch circuit
$85.00
$15.00
$20.00
$36.00
$40.00
$50.00
$60,00
$100.00
$130,00
$300.00
$40.00
$40.00
$55.00
$80.00
$35.00
$2.00
E. Miscellaneous (Service or Feeder Not Included)
Each pump or irrigation circle $40.00
Each sign or outline lighting $40.00
Signal circuit(s) or a limited energy panel.
alteration or extension $40.00
F. Each additional inspection
over the allowable in any of the
above, per inspection
$35.00
$2.00
4, Fees
A. Enter total of above fees
State Surcharge 7%
B. Enter 25% of line A for Plan Review
C. Temporary Power Connect Fee
BALANCE DUE
Receipt No.
ISSUEO BY
.,........._~
$
$
$
$
..... fJKopo Se. D
.'ern OF AS1flAND
DEPARTMENT OF COMMUNITY DEVELOPMENT
BUILDING DIVISION
20 EAST MAIN STREET
ASHLAND, OR 97520
(541) 488-5309
PLEASE COMPLETE SECTIONS 1 THROUGH 4
1. lOCATION OF INSTAllATION:
RES / COMM
ADDRESS
Property Owner
Valuation $
Job Description
NOTE: Permits expire if work is not started within 180 days of
issuance or if work is suspended for 180 days.
2A. CONTRACTOR INSTAllATION ONLY:
Electrical Contractor
Address
City Business License No.
CCB#
Lic. #
Supr. Lic. #
Phone
SIGNATURE OF SUPERVISING ELECTRICIAN
2B. FOR OWNER INSTALLATIONS:
OWNER
ADDRESS
PHONE
The installation is being made on property I own which is not
intended for sale, lease or rent.
Owner's Signature
NOTE: It Is the responsibility of the owner or contractor to call
for inspections. Call 552-2080.
ROUGH:
SERVICE:
FINAL:
ELECTRICAL PERMIT APPLICATION-
rw I PERMIT
L&J NUMBER
3. COMPLETE FEE SCHEDULE BELOW
Number of Inspections Per Permit Allowed
A, New Residential-Single or Multi-Family per dwelling unit.
Services Included:
Items
Cost
1000 sq. It. or less
Each additional 500 sq. ft.
or portion thereof
Limited Energy:
1 & 2 Family Residential
Multifamily Residential
Each Manuf'd. Home or
Modular Dwelling Service
or Feeder
$106.00
$19.00
$25.00
$45.00
$50.00
B. Service or Feeders
Installation, Alterations or Relocation
200 amps or less
201 amps to 400 amps
401 amps to 600 amps
601 amps to 1000 amps
Over 1000 amps or volts
Reconnect only
C. Temporary Services or Feeders
Installation, Alterations or Relocation
200 amps or less $50,00
201 amps to 400 amps $69.00
Over 401 amps to 600 amps $100,00
Over 600 amps or 1000 volts see "B" above
D. Branch Circuits
New, Alterations or Extension Per Panel
a) The fee for branch circuits
with purchase of service or feeder fee
Each branch circuit
b) The lee for branch circuits
without purchase of service or feeder fee
First branch circuit $43,00
Ea. additional branch circuit $3,00
E. Miscellaneous (Service or Feeder Not Included)
Each pump or irrigation circle $50.00
Each sign or outline lighting $50.00
Signal circuit(s) or a limited energy panel,
alteration or extension
$63.00
$75.00
$125.00
$163.00
$375.00
$50.00
$3.00
$50.00
F. Each additional inspection
over the allowable In any of the
above, per inspection
$44.00
4. Fees
A. Enter total of above fees
State Surcharge
B, Enter 25% of line A for Plan Review
C. Temporary Power Connect Fee
BALANCE DUE
Receipt No.
$
$
$
$
$
(ea ) Sum
ISSUED BY
DATE
'l"'""'"---' .
RESOLUTION NO. 2002-
A RESOLUTION ADOPTING A NEW FEE SCHEDULE FOR THE
CITY OF ASHLAND BUILDING DIVISION ELECTRICAL
INSPECTION PROGRAM.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The Electrical Inspection Program Fee, marked as Exhibit "A", is adopted.
SECTION 2. The new fee schedule shall become effective December 1, 2002.
This resolution was read by title only in accordance with Ashland Municipal Code
2.04.090 and duly PASSED and ADOPTED this 5th day of November, 2002.
Barbara Christensen, City Recorder
SIGNED and APPROVED this __ day of ,2002.
Alan DeBoer, Mayor
Roared as to form:
Paul Nolte, City Attorney
EXHIBIT" A"
City of Ashland Building Division
Electrical Inspection Program Fee Schedule
A. New Residential-Single or Multi-Family per dwelling unit
1000 Sq. ft. or less
Each additional 500 sq,ft
Or portion thereof
Limited Energy:
1 & 2 Family Residential
Multifamily Residential
Each Manufd Home or
Modular Dwelling Service
Or Feeder
$106.00
$ 19,00
$ 25,00
$ 45,00
$ 50.00
B. Service or Feeders
Installation, Alterations, or Relocation
200 am ps or less
201 amps to 400 amps
401 amps to 600 amps
601 amps to 1000 amps
Over 1000 amps or volts
Reconnect Only
$ 63,00
$ 75,00
$125,00
$163,00
$375.00
$ 50.00
C. Temporary Services or Feeders
Installation, Alterations or Relocation
200 amps or less $ 50.00
201 amps to 400 amps $ 69,00
Over 401 amps to 600 amps $100,00
Over 600 amps or 1000 volts see "S" above
D. Branch Circuits
New, Alterations or Extension Per Panel
a) The fee for branch circuits
With purchase of service or feeder fee
Each branch circuit $ 3.00
b) The fee for branch circuits
Without purchase of service or feeder fee
First branch circuit $ 43.00
Ea. Additional branch circuit $ 3.00
E. Miscellaneous (Service or Feeder Not Included)
Each pump or irrigation circle
Each sign or outline lighting
Signal circuit(s) or a limited energy panel,
Alteration or extension $ 50.00
E. Each additional inspection
Over the allowable in any of the
Above, per inspection
$ 44,00
. ..---.... ....-... ,........,......--~... -_._.. .- --, _..