HomeMy WebLinkAbout2003-0107 Council Mtg PACKET
Council Meeting Pkt.
BARBARA CHRISTENSEN
CITY RECORDER
hJportant: Any
isJ'the subject of a
any subject not on
form locat ea
inform you a to
eldent on the natu
the length of the ag
CITY OF
ASHLAND
, unless it
speak on
Request
you and
nt to some
be heard, and
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
January 7,2003 -7:00 p.m.
Civic Center Council Chambers, 1175 E. Main Street
I. PLEDGE OF ALLEGIANCE:
II. OATH OF OFFICE: City Councilors Alex Amarotico, Kate Jackson and Chris Hearn for
terms to expire December 31 , 2006, and Parks Commissioners Rich Rosenthal and Mike
Gardiner for terms to expire December 31,2006.
III. ROLL CALL:
IV. MAYOR'S ANNUAL ADDRESS: "The State of the City."
V. APPROVAL OF MINUTES: Regular Council Meeting Minutes of December 17, 2002
and Executive Session minutes of December 14, 2002.
VI. SPECIAL PRESENTATIONS & AWARDS:
1. Government Finance Officers Association Award to City of Ashland Finance
Department.
VII. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Confirmation of Mayor's appointments of the following to the Public Arts Commission:
. Bruce Bayard, Sharon Dvora and Richard Benson for terms to expire April 30,
2006;
. Kip Todd and Inger Jorgensen for terms to expire April 30, 2005; and,
. Arnold Kriger and Ron Demele for terms to expire April 30, 2004.
3. Confirmation of Mayor's appointment of David Dotterer to the Planning Commission
for a term to expire April 30, 2005.
4. Confirmation of Mayor's appointment of Carol Carlson to the Conservation
Commission for a term to expire April 30, 2003.
COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9
VISIT THE CITY OF ASHLAND'S WEB srI":: AT WW\V.ASIJLAND.OR.US
VIII. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker, unless it is the
subject of a Land Use Appeal. All hearings must conclude by 9:30 p.m. or be continued
to a subsequent meeting.)
1. Public Hearing regarding Vacating Three Unopened Alleys between Hersey Street,
Helman Street and the Central Oregon and Pacific Railroard and a Portion of the
East West Alley between Laurel and the Central Oregon and Pacific Railroad.
2. Public Hearing on Appeal of Planning Action 2002-106,916 East Main Street.
3. Public Hearing on Appeal of Planning Action 2002-113, a request for a Conditional
Use Permit to allow for a performance venue similar to nightclub and bar uses within
the A Street Marketplace and adjoining pavilion located at 340 Oak Street.
(WITHDRAWN AT APPELLANT'S REQUEST 12/31/02)
IX. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time
allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less,
depending on the number of individuals wishing to speak.)
X. UNFINISHED BUSINESS:
1. Communications Services Subscription-Agreement with City of Medford for 911
Services.
XI. NEW AND MISCELLANEOUS BUSINESS:
1. Election of Citizens' Budget Committee Member (1).
2. Council election of Chair to City Council.
3. Mayor's appointments of council liaisons to various boards and commissions.
4. Council authorization to dispose of surplus property valued in excess of $10,000.
XII. ORDINANCES, RESOLUTIONS AND CONTRACTS:
1. First reading of "An Ordinance Vacating Three Unopened Alleys between Hersey
Street, Helman Street and the Central Oregon and Pacific Railroad and a portion of
the East West Alley between Laurel and the Central Oregon and Pacific Railroad."
XIII. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM
COUNCIL LIAISONS
XIV. ADJOURNMENT:
I j" f f, 6\5'" /. 7
I)~;V-~ ~f .-
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Administrator's office at (541) 488-6002
(TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the
City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-
35.104 ADA Title I).
COUNCIL MEETlNGS ARE BROADCAST LIVE: ON CHANNEL 9
VISIT TIlE ('1TY OF ASHLAND'S \VEB SITE Al W\VW.AS/fLANIHm..lJS
r.l'
Ashland "State of the City" Address
January 2003
Alan DeBoer
Mayor
Every year the Mayor is asked to deliver the State of the City. This will be
the third year that you have allowed me this opportunity.
First, I would like to thank the citizens for their support over the last year for
myself, the other elected officials, department heads, and all the employees of the
City of Ashland.
As we progress through all the projects that we have undertaken we are at last
able to see the light at the end of the tunnel.
In 2002, we completed the North Main overlay and replaced the ill-fated "wall
of death." We had many street improvements throughout the downtown area last
year, and the repaving of most of the downtown is a huge change for the better.
The new Library is finished and the Historic Carnegie, which will house the
childrens' library, is very close to completion.
Our Public Works department and Community Development are finally in a
new modem facility that will increase our efficiency and provide better service to our
citizens. This is a vast improvement to the entrance of Lithia Park and a wonderful
transformation of the old Hillah Temple building.
Ashland Street, also known as Highway 66 has been transformed to a visual
entrance to our City with increased pedestrian safety. We are looking forward to the
new trees providing their color in the spring.
The new Fire Station is well under construction and will be completed in late
spring as well as Siskiyou Boulevard and the Sewer Treatment Plant.
The City is in a strong financial position. Our community owned Hospital is
doing well and providing excellent services to our valley. The recent addition of an
MRI facility at the hospital has enhanced its services.
The Ashland Fiber Network provides our citizens with a rare opportunity for
competition, and provides savings each and every month over our neighbors to the
North. The television program line up is created by a committee of local citizens, and
information is received over the internet quickly and efficiently. It is truly state of the
art.
Although we face challenges with the State Public Retirement funding (known
as PERS), state financial problems, and funding for our public schools, we have over
three hundred citizens that volunteer their time to help solve those problems and
provide guidance for both our elected and appointed City officials. These volunteers
selflessly give many, many hours of their time into making the city a better place in
which to live.
The pressures of development, cost of living, and our increasing pace of life
will be a determining factor in the future of Ashland and this town in which we
choose to live. We must remain a compact community that provides housing for the
people that work in Ashland and continue to explore and provide alternatives to the
automobile. Our success in the recent free bus service proves that convenient
transportation is a viable alternative. Expanded bicycle paths and the development of
Siskiyou will further encourage parking your car for the day, or even not owning one.
Recycling, cleaning up the trash on your walks, and respect of our environment
must be a way of life for our whole nation.
I wish everyone a happy and peaceful New Year, may we all learn to live
together, understand other viewpoints, and work for world understanding. Slow down
and enjoy this wonderful place in which we live!
AFN Programming Committee Minutes ['age 1 of 3
Minutes
AFN Programming Committee Minutes
5/30/02
These Minutes are preliminary pending approval by AFN Programming Committee at
the May 30, 2002 AFN Programming Committee Meeting.
MINUTES FOR AFN PROGRAMMING COMMITTEE
May 30, 2002 - 5:30 p.m.
Electric Conference Room, 90 N Mountain Ave
CALL TO ORDER
Chairperson Russ Silbiger called the meeting to order at 5:40 p.m. in the Electrical Department Conference
room.
ROLL CALL
Attendees: Candice Chapman, Lenny Neimark, Russ Silbiger and Gary Simms were present Russ Silbiger
made an official welcome to the new members. Staff Liaison: Michael Ainsworth was present.
APPROVAL OF MINUTES
The minutes of the AFN Programming Committee Meeting of May 30, 2002 were approved as presented.
Motion to accept minutes, Unanimous in Favor.
PUBLIC FORUM
Scoff Spalding/1360 Appleway/spoke to committee members about INSP analog programming and I Life
digital programming. Same programming, but different channels. INSP is what Charter offers. Received
schedules and noticed that INSP has consumer programming in the middle of the night, where I-Life is
primary Hispanic, and Ashland has a very small Hispanic community. Programming for both is heavy in
sensationalistic. Family net is targeted to high IQ intellectual audience and Iow sensationalism. My
recommendation is to wait for Family Net to become available.
Lenny N. asked for availability of digital program. Lenny explained Family Net has contracted with AT&T
cable system, so a matter of time.
Scott S. felt that Worship Net and Praise TV would be available for only the cost of buying the receiver, that
would be a win, win situation to go ahead and hook those programs up.
Russ S. explained the cost of bringing any channel in other than a hits channel on an existing pod, costs
around $2500-$3000. Looking at the hits pod, TBN is available, but with unanimous rejection, I would like to
wait until Family net comes on.
file://C:\WINDOWS\TEMPLMtN%20Minutes%2005%2030%2002%20ver%201 .htm 12/27/2002
AFN Programming Committee Minutes Page 2 9f 3
Discussion by staff and members about satellite receivers and how the channels are received. PraiseTV
and worship might be willing to help with the cost of a receiver.
Lenny remarked about the time that this programming airs and asked Scot's opinion of praise TV and
Worship Net.
Scott felt that Ashland would enjoy worship net, because of the nature scenes, personal interpretation of
Bible and a mix of music. Praise TV is like a Christian MTV style that has advantages for younger generation
and Pax has programming like a family channel.
Committee asked Scott to provide information to confirm the program's contribution for a receiver and then
suggested further discussion.
Candice recapped Scott's interpretation of how constituents react to programming and
Russ S. discussed community negative response to religious programming by survey. Committee to review
further.
Hits (Head End in the Sky) signal programming and pods discussed, including transmission cost. Committee
agreed to discuss further after receiving information
regarding a receiver
UNFINISHED BUSINESS
1. Channels under discussion, Inspirational Life, TBN, and new channels.
Candice looked at the PAX TV web site.
NEW AND MISCELLANEOUS BUSINESS
1. Selection of Committee Chair and Vice Chair
Russ S. suggested selection wait until all members were present.
Lenny N. explained the new member's chair and vice chair was intended to be turned
over annually. Candice explained she is chair at another committee at the
High School.
Lenny made a motion to have Russ continue to a serve as Chair for the programming committee and
Candice second the motion. Motion carried unanimously.
file://C:\WINDOWSWEMPL&FN%20Minutes%2005%2030%2002%20ver%201 .htm 12/27/2002
AFN Programming Committee Minutes ['age 3 of 3
..... Rus~s motioned for Candice to co-chair and Lenny second the motion. Motion carded"tmanimously.
2. The role of the programming committee
Russ S. explained that we are getting to the point where we will only add a few channels a year. One
of our guidelines that we need to address is local programming. I would like to discuss having a
"Ashland only" channel, or a "AFN channel". HDTV High definition television is a direction that we can
look to for the future.
Candice C. asked for clarification on producing our own channel and if the college is facing cut backs.
Russ S. read some of the committee's charge and responsibilities.
Lenny N. identified some of the local programming.
Candice C. talked about the high school and middle school involvement in video production.
More discussion about how the committee can improve and produce local broadcast.
Lenny N. wanted to revisit the idea of how often we want to poll the citizens. Mike A. It would be great
to host "coffee talks" and get to know citizens one on one. Committee members talked about
participating in community activities, for example the 4th of July parade.
3. AFN numbers
Mike A. In April 180 total installs, 119 of them were TV and we are booked out through June 11, 2002. Even
though this is our disconnect season we are still netting, not grossing 150 customers a month.
Total customer 2498, TV .... Internet around 2432
Pay per View 360 in May
OTHER BUSINESS FROM COMMITTEE MEMBERS
Russ S. Do we want to have quarterly or bi-monthly committee meetings? Agreed to meet on the last
Thursday in August.
ADJOURNMENT
Meeting as adjourned at 6:40p.m.
Respectfully submitted,
Mary McClary, Assistant to Electric Department
file://C :\WINDOWS\TEMPXOtFN%20Minutes%2005 %2030%2002%20ver%201 .htm 12/27/2002
Minutes
AFN Programming Committee Minutes
8/29/02
These Minutes are preliminary pending approval by AFN Programming Committee at the
Nov. 6, 2002 AFN Programming Committee Meeting.
MINUTES FOR AFN PROGRAMMING COMMITTEE
August 29, 2002 - 5:30 p.m.
Electric Conference Room, 90 N Mountain Ave
CALL TO ORDER
Chairperson Russ Silbiger called the meeting to order at 5:54 p.m. in the Electrical
Department Conference room.
ROLL CALL
Attendees: Wes Brain, Candice Chapman, Lenny Neimark, Russ Silbiger and Gary
Simms were present.
City Council Liaison: Kate Jackson
Staff Liaison: Dick Wanderscheid and Michael Ainsworth were present.
Russ S. Committee welcomed Kate Jackson and explained FCC regulations regarding
governmental influence on the programming committee.
APPROVAL OF MINUTES
The minutes of the AFN Programming Committee Meeting of May 30, 2002 were
approved as presented. Motion to accept minutes, In favor, Candice, Lenny, Russ and
Gary. Wes obstained due to absence.
PUBLIC FORUM
Jim Larson/2nd & B Street, Christian Church of Ashland. Here tonight to support Scott
Spalding in his efforts with programming that might benefit the spiritual community.
Scott Spalding/1360 Appleway/Spoke to committee members about Worship Net
providing the $200.00 receiver free of charge. Made available video tapes and handouts
for anyone who would like to review. Personally guaranteed the cost of the receivers if
Worship Net did not follow through.
Lenny N. Is Worship Net and Praise TV the same company?
Scott Spaulding Yes, Praise TV had a Iow response from questionnaire, but my point
was an all music channel that is available to Christians, citizens might subscribe since
they can not receive this through Charter. Presented information about Pax network as a
suplemental.
Committee discussed religious channel availability and costs:
AFN Minutes 08 29 02 ver 1 .doc
Page 1 of 3
Praise TV/Worship TV will pay for equipment costs, no other fees involved.
I-life TV is available on Hits Pod, there are no equipment costs, and transport
fees are negotiable.
PAX would incur equipment costs/subscriber costs.
TNB will pay us.
Russ S. Thank you for your continued input to this committee.
UNFINISHED BUSINESS
1. Channels under discussion, Inspirational Life, TBN, Pax and new channels.
Discussion by committee members resulting in viewing 5 minutes from each program
at next meeting to make a decision that best serves the entire community.
Dick W inquired about petition Scott is supporting involving Christian programming.
Scott explained this petition is for Charter to encourage more Christian programming
with Charter and all cable companies, to discourage satellite TV that would not offer
Christian programming.
2. Meet Your Citizen's Programming Committee
Discussion regarding best dates and times to arrange this event. Mike A.will co-ordinate
a Saturday in October for citizens to meet the programming committee. Additionally, the
committee is invited to attend the "SOU Welcome Back Bash" on Monday, September
30th from 10am-2pm at Stevenson Union.
3. Looking Forward-The role of the Programming Committee
Discussion about a long-term outlook of an all AFN channel. RVTV does have one set
aside for us. Suggestions include local sports, theater, city events and meetings, plaza
cam, citizen made movies, and classified, followed by discussion.
Mike A. and Dick W. presented the advantages from a marketing stance for local games.
Committee discussed local events including financial responsibilities related to
broadcast. Participation from students for lower or not costs discussed. RVTV
schedules, channels discussed and the opportunity to include this in the next survey
presented to citizens.
Russ S. will invited Pete Belcastro to next meeting.
Discussion about number of channels added yearly and role of committee.
NEW AND MISCELLANEOUS BUSINESS
1. Strategy for information on new channels
AFN Minutes 08 29 02 ver 1 .doc
Page 2 of 3
Mike A. will monitor his resources and report on'new opportunities at meetings. This will
be added to our agenda as a continual item.
2. AFN numbers
Customer Count: cable TV 2530, computer Internet 2580
Dick W talked about the disconnects from SOU students leaving for summer, but
anticipating re-instating students in the fall. Also commented on the major build-out to
be completed hopefully within the next 5 months and afterward just small areas will be
left to accomplish.
Mike A gave a report on PPV sales and we are above the business plan estimates.
OTHER BUSINESS FROM COMMITTEE MEMBERS
Next Meeting set for October 24, 2002.
ADJOURNMENT
Meeting as adjourned.
Respectfully submitted,
Mary McClary, Assistant to Electric Department
AFN Minutes 08 29 02 ver 1 .doc
Page 3 of 3
Ashland Traffic Safety Commission
Minutes
October 24, 2002
Members pre~nt:: ..........
David Dotterrer, George Fardlemann, Robert 3oseph, William Snell, Doris Mannion, .lohn Morrison, Keith
Massie, Patti Busse
Staff Present: Paula Brown, Dawn Lamb, Officer Jim Alderman
Members Absent: William Lambe
II.
III.
CALL TO ORDER
APPROVAL OF MINUTES: September 26th, Minutes approved with changes.
rFEMS FOR DISCUSS]ON:
A. PUBLIC FORUM ri'EMS: None
B. REVIEW OF TRAFFIC REQUESTS / PROJECTS PENDING/ACT[ON REQUIRED
1. Proposal for Turn Lane on Walker Avenue at E. Main Street
Robert Joseph has concerns with the intersection of Walker Avenue and E. Main Street. During traffic
peaks that coincide with school arrival and departure times, queuing of 10 or more vehicles is not
uncommon at the intersection causing congestion on Walker Ave. Staff examined ways to alleviate the
congestion.
As part of the E. Main Street school speed zone study a request creating an all way stop at the E. Main/
Walker intersection was studied, but because E. Main St. is an arterial with such higher traffic volumes
the recommendation was to not install stop signs.
The problem is only prevalent during certain times and a timed limit of turn movements would be
difficult to enforce and easy for motorists to ignore. The most problematic movement is a left turn
from Walker onto E. Main. Motorists turning right only have one lane of traffic to merge into causing
fewer delays, but since only one north bound lane exists both left and right turns are delayed by the
left turn movement.
One solution to the delay is to add a third lane on Walker separating the right and left turns. With no
parking lanes it would be necessary to reconstruct the street to create the additional width to install
the third lane. The present curb to curb street width is 34.0 feet. The current 60 foot wide right of
way consists of the following features (measuring from west to east):
1. Sidewalk 5 feet 2. Curb 0.5 feet
3. Parkrow 9.5 feet 4. Bikelane 5.5 feet
5, Travel lane (S)11,5 feet 6. Travel lane (N)11.5 feet
7. Bikelane 5.5 feet 8. Curb 0.5 feet
9. Sidewalk 5 feet 10. Lawn/Fence 6 feet
Reconstruction of the east side would be the most logical and least expensive choice considering street
configuration and utilities. Moving the east curb approximately 8.5 feet further east into the Ashland
Middle School property creates the required space for a turn lane.
The proposed street section would be as follows:
1. Sidewalk 5 feet (no change) 2. Curb
3. Bikelane 5.5 feet (no change) 4. Travel lane (S)
5. Left turn lane 10.5 (new) 6. Right turn lane
7. Bikelane 5.5 feet ([new) 8. Curb
0.5 feet (no change)
10.5 feet (narrowed 1 foot)
10.5 (new)
0.5 feet (new)
\\COMPAQl\D^TA\GOV~oub-wrks~eng\dept-admin\TRAF'C~41N UTESk2002\October 24 02.doc Page 1 of 6
9. Sidewalk 5 feet (new)
10. Lawn/Fence 6 feet (assumes additional right of
way to be acquired from school district)
The proposed street section would be 42.5 feet wide providing a 100 foot long queuing area with a 100
foot taper section supporting approximately five vehicles. The estimated improvement cost is $33,000
assuming necessary right of way is acquired from the school district at no cost. If the commission
supports this proposal the project can be recommended for placement on the Capital Improvement
Plan and funded for future construction.
Discussion:
Morrison commented that there is enough of a split of the right turn and left turn so that the right is
never used, the left turn would be the dominant movement. Dotterrer visited the site this morning at
8:15 AM observing that nine vehicles were backed up including buses and it was chaotic. Massie asked
when the project could begin and Brown felt that if supported, the funding could probably be found in
July but it may mean putting funding for another project off.
Decision:
Busse moved to accept staff recommendation to find funding for this project for future construction.
Motion seconded by Morrison, motion passed unanimously.
2. Request for Establishment of a School Zone on Laurel Street
Bill Snell suggested establishment of a school zone on Laurel Street between Orange Avenue and
Randy Street citing instances where school children gather in the street to access school buses. This
proposed school zone would benefit Helman Elementary School and provide a safer environment for
school children on the street.
Helman Elementary School occupies approximately ten acres of land along Helman Street and is
bounded by Helman Street on the cast, Randy Street on the north and Laurel Street on the west.
There are sidewalks on Helman Street and Randy Street with crosswalks marked at the intersections of
Helman and Randy Street and Randy and Laurel Streets. School speed zones have been established on
Helman Street from Nevada Street south to the south school boundary and on Randy Street between
Laurel Street and Helman Street.
GUIDELINES FOR ESTABLISHING SCHOOL ZONES
A school speed zone is a specific section of roadway within a school area where a reduced speed of 20
MPH is in force when children are present or when lights flash, It begins at the SCHOOL SPEED 20
MPH sign and ends at the END SCHOOL ZONE sign or other posted speed sign, A school speed zone in
normally contiguous to the school property.
ODOT recommends that the following conditions exist for the establishment of school zones:
A. The posted speed does not exceed 35 MPH
B. The roadway is contiguous to the school property
C. There is at least one marked school pedestrian crossing in the proposed 20 IVlPH zone
D. That the pedestrian crossing be supported by the schools "Safe Route to School Plan"
E. The property houses a full time public or private school
F. The school level (K-8)
G. The establishment of a school speed zone is supported by an engineering study. The
engineering study should include but not be limited to the following:
Crash history
- Traffic history
- Gap study
- Number of bicyclists riding to school
- Number of pedestrians utilizing the school crossing
\\COMPAQl\DATA\GOV~pub-wrks~eng\dept_admin\TRAF~tlNUTES~2002\October 24 02 doc Page 2 of 6
- Speed study for all directions of travel
- Examination of conditions adversely affecting pedestrian and bike safety
- Examination of the school's "Safe Route to School Plan"
- Input and participation by school district, traffic safety commission and other community
representatives
The primary objective of establishing any school speed zone is to make designated pedestrian
crosswalk(s) safer for school children. School zones should not be established as a traffic calming
device and should only be considered where a demonstrated need exists. School zones are most
effective if they are established in accordance with the above guidelines.
PEDESTRIAN & TRAFFIC PA'I-fERNS
Laurel Street appears to have two main pedestrian crossings to serve Helman School. The first
crossing is unmarked and located at Otis Street connecting to the south playing fields also serves as a
school bus pickup stop of middle and high school students. The second crossing is at the 4-way
intersection of Laurel and Randy Streets. There are two marked crosswalks at this location and it is the
busier intersection with 25 pedestrians recorded between 8:00 and 9:00 AM; the Otis Street crossing
had 5 crossings during the same time. During the 8 - 9 AM peak, traffic volumes predominately flow
toward Helman School which is indicated by a 25% right turn movement from Laurel Street onto Randy
Street (east bound). During off-peak hours the predominant traffic flows revert to a north-south flow
on Laurel Street.
Beginning next year the City will begin working with the Laurel Street neighborhood to develop the
Laurel Street sidewalk improvement project. This project will provide for the construction of sidewalks
and handicap access improvements between Randy Street and E. Main Street. Additional traffic
calming and crosswalks will also be considered as a part of this project. This project is primarily a
pedestrian safety improvement effort and will be aimed at improving the access for children walking to
Helman and Briscoe Schools. Traffic speed is always a function of pedestrian safety and traffic safety
and traffic calming features will be carefully studied for implementation into this project. The school
zone issue will be re-examined as function of this project. The prime consideration being the need to
prioritize and protect the pedestrian crosswalks. At this time there does not appear to be a need to
extend the school zone past IVlountain View Street located just south of Otis Street.
Staff recommends that a school zone be established on Laurel Street between Mountain View Drive
and Randy Streets and that the appropriate signs be erected north of I~lountain View Drive and north of
Randy Street. A second school zone sign should also be placed on the north side of Randy Street near
Helman Street. It is further recommended that the limits of the school zone be revisited following the
construction of sidewalks on Laurel Street which is scheduled for next year.
Discussion:
Drew Bailey, 455 N. Laurel Street, addressed the topic and he and neighboring families are in full
support of the recommendation. This is needed to help calm the new traffic introduced by new
developments off of W. Nevada.
Snell mentioned that the school zone may be extended to Orange Avenue after further improvements
are made to the street. Morrison was a long time resident of this area and feels this makes the area
much safer for school children and brings the City closer to its goals of safe school zones for residents
and applauds the efforts of the City and Commission.
Decision:
Snell motioned to approve staff recommendation of establishing a school zone on Laurel Street
between Mountain View and Randy Streets erecting proper signage and that this be revisited following
\\COMPAQl\DATA\GOV~pub-wrks~eng\dept_admin\TRAF~v~ N UT[:S~2OO2\October 24 02.doc Page 3 of 6
the construction of sidewalks on Laurel Street scheduled for next year. Seconded by Morrison, passed
unanimously.
3. Sidewalk Inventory Report by Keith Massie
Commissioner Keith Nassie volunteered to walk through town examining the condition of sidewalks.
Massie presented the beginning of his work to the commission, lVlassie has created a Sidewalk
:Inventory and is in the process of creating a series of maps showing Sidewalk Conditions including
concrete issues, uplifts or depressions and vegetation issues. Olson and Massie had gone out a few
months ago to discuss the criteria for inspecting the sidewalks and Massie has taken it upon himself to
walk through town and inventory the sidewalks.
Good rating - no work needed
Fair rating - check in 4-7 years
Poor rating - needs attention soon
Unknown - no sidewalk present
Uplift or Depression - 2 inch or more difference creating a trip hazard
Vegetation - where sidewalk is impaired somehow by vegetation
Massie hopes to take this information and make a priority list for budgeting improvements. His focus
has been around school areas so far. Massie thinks he's about half way done with the town and has
put all the information into a mapping system for the City to access. He asked if the City could keep
him informed of new sidewalks for his information.
The TPAC that was completed six years ago had a sidewalk inventory and this will be a wonderful
supplement to that program. The focus has always been school areas for sidewalk improvements.
Decision:
Commission THANKED KEITH for ALL his effort! Thank You Keith!
Follow-Up On Previous Actions: None
Goals:
1. Theatre Advertising:
.lohn Sweiger talked at length with Dotterrer. If we can produce a 20 second 35MM PDA he will
show it for free on a schedule where it will not become too overplayed. The next step is to get
with Ann Seltzer to see what our options are for the production and to have an estimated cost.
To have Mr. Sweiger offer to run the PDA is very generous. Commission discussed doing a
letter of appreciation to Mr. Sweiger with Dotterrer's signature thanking him for his offer.
Commission wants to wait until after the production is done. Massie will work with Seltzer to
see if the SOU film group could be utilized to keep cost down.
Traffic Safety Education
1. Transportation Safety Conference, October 23-25, Tigard OR
2. Highway Safety Workshop, December 6, Ashland Hosting Mojie Takalou.
Development Review
1. Bike & Ped Commission Report
2. Planning Commission Agendas
Capital Projects Update
North / South Ashland :[-5 Project (ODOT)
Valley View - 4th Street Project
Other
:1.. Highway Safety Workshop on December 6th
2. Utility Billing :[nsert
\\COMPAQl\DATA\GOV'k°ub-wrks~eng\dept-admin\TRAF~41N UTES~2002\October 24 02.doc Page 4 of 6
Bus Parking on E. Main Street - Colin Swales sent an email describing a situation in front of
the Library asking for the City to reconsider locations for the temporary bus stop in front of
the library because the site has been causing pedestrian safety issues because the bus must
park in the crosswalk during pick ups. Brown has discussed this situation with the
contractors of the library, fire station and the Siskiyou Redesign project to find a solution.
LTM, the Siskiyou contractor could have the curb lines completed to their new location by
the end of November. This moves the crosswalk south on Siskiyou where it will have a
shorter crossing distance. The bus stop will be moved further south stopping before the
crosswalk. The situation will also be improved by the installation of stop lights at the
Gresham/Siskiyou intersection as well as the E. Main/Lithia Way intersections. There will
need to be some further coordination with RVTD to make this happen. Tf the temporary
proposal of moving the bus stop in front of Evo's and the Bakery is endorsed then we will be
taking parking away from these establishments. Morrison had spoke to Scott Chancey,
RVTD, and Chancey will support our decision but feels strongly opposed to moving the bus
shelter back and forth. This will have people forming different habits and it becomes a
problem. Brown felt using the existing temporary stop is better than using the Evo's space.
if the curb work can be completed in thirty days we could eliminate all temporary stops and
use the permanent one. The permanent stop will have the bus stopping in the travel lane.
This was discussed at length with the Boulevard Citizen Committee when they were
considering design features for the Boulevard. ]:t was found that buses pulling out into
traffic from a pullout cause more disruption than one that stops, loads and goes.
Busse wanted to be sure staff communicated with Colin Swales and with RVTD on our
decision. Fardlemann asked if a sign that asked people not to cross in the crosswalk while a
bus is parked would be beneficial. Brown will ask the traffic engineers to get their opinions.
Additional Items
1. Strategic Plan- Dotterrer recommended the Commissioners revisit items on the Strategic
Plan and refocus attention to these items. He asked each Commissioner to give their input.
Fardlemann: Like to pursue a project that encourages people to take an alternative mode
to work. Work with RVTD to help make the option more feasible like a one day free
membership.
Busse: Like to know the status of the Safety Chicken program and the effectiveness of the
program. Maybe have students at the high school or University theatre departments sign
up for doing the chicken. Also like to know the status of the Street Smart Program.
Fardlemann was going to be involved after Heumann's resignation, but now with the
cancellation of the driver's education program at the high school. Fardlemann would like to
see if the program could be directed more toward eighth grade levels.
Morrison: Would like to get a status from the Police Department on enforcement issues.
Where we are, where do we stand with enforcement and other issues. We have dealt with
speeding issues in neighborhoods and it would be nice to have some feedback on if our
actions have helped especially the KKAD campaign. This will help us focus our futurE:
attentions.
Dotterrer would like to see the formation of the Transportation Committee.
All Commissioners would like a status report on the Downtown Plan. Many of the
complaints that we have not resolved are awaiting the completion and implementation of
this plan. Brown commented that the plan was moving forward with a schedule of January
or March to get moving again. There are many different interests involved with this project
and the coordination will be tedious. Some of these plans are moving forward, the
crosswalk treatment, bumpouts and the Helman and Second Avenue projects.
Commissioners would like a short description of topics and solutions that are part of the
Downtown Plan. A short overview that explains the issues being addressed. Commission
\\COMPAQI\DATA~GOVXp ,ub'wr, k~ngk:lept-admin\TRAFV~41NUTES~002\October 24 02.doc
Page 5 of 6
would appreciate if ]ohn MacLaughlin would present the plan thus far in a condensed
version to the Commission. Staff will ask him to attend the December 5th meeting.
Commission would also like to see a Siskiyou Boulevard Design Plan.
Transportation Commission formation is being talked about in the Bike & Pedestrian
Commission. They are having membership difficulties and would like to form a
subcommittee to help merge some of the issues.
Police Report
Busse asked Officer Alderman to help Jerry Price with a speeding situation in front of his
house near the corner of N. Main and Bush Street. There is an obvious speed increase as
drivers are leaving what is perceived as downtown from about the Bards ]nn to Laurel
Street. Officer Alderman agreed that it is a problematic area. He will try to do more
patrols.
Tolman Creek Neighborhood Meeting
Commissioners who attended applauded staff on an excellent meeting. 30-40 people in
attendance and a positive outcome.
N. Main Crosswalk Issue
There is no marked crosswalk at Hersey or Wimer along N. Main Street. :Is there a reason
or can there be one painted? There is a terrible risk at crossing at this location because of
the speed of cars. Brown would like to do study in this area, Commission asked about
changing the timing on the traffic signal at Laurel and Main Street. Staff will talk with ODOT
on the timing for a turn lane for left hand turns. Dotterrer brought up that he saw the
countdown pedestrian crossing signals in action back East and he thought they would be of
great use in areas on a wide crossing and a busy street but maybe overkill for 6ur area.
Chapman agreed with him that they may be inappropriate for our area.
B&P Report
Safe Routes To School Program is targeting the Middle School to tie in with Bike Safety
program to promote safe ways to get to school by walking or biking.
BTA - Carol Lee Rogers of the B&P Commission received grant money to start a program to
help children learn how to function in traffic and other bike issues. The program wa,,;
started with the idea that funding would be supplemental for three or so years until it could
be self-sufficient in communities. The funding has now ran out and our program here is not
self-sufficient. There is an effort to get BTA and ODOT to match funds with the B&P
Commission to continue this program. Carol Lee has three more schools to teach for' this
fall to complete the program and is looking for ways to find funding. B&P is donatin9
$2,200 out of their budget and there is a remaining $1,100 needed. Morrison suggested
speaking with some of the Civic Clubs around town to see if they will help support. Not sure
if Traffic Safety has the discretionary funds to help out. Staff will see if we can bring back
budget to see if we can help.
Adjourned 8:40 PM
Paula Thanks the Traffic Safety Commission for all their hard work and effort! ]:t is very appreciated.
\\COMPAQl\DATA\GOV~pub-wrks~ng~ept.admin\TRAF~AiNUTES~2002\October 24 02 doc Page 6 of 6
ASHLAND FOREST LANDS
COMMISSION
November 13, 2002 4:30 - 6:00 PM
MINUTES
MEMBERS PRESENT:
Members Absent:
Staff Present:
Richard Brock, Elizabeth Crosson, Jo Anne Eggers, Stephen Jensen,
Anthony Kerwin, Bill Robertson (Chair), John Morfison (Council Liaison)
Frank Betlejewski
Nancy Slocum, Pieter Smeenk, Keith Woodley
Marty Main (Consultant)
I. CALL TO ORDER AT 4:45 PM
II. APPROVAL OF MINUTES: October 9, 2002 minutes approved with three minor amendments.
III. PUBLIC FORUM: No one spoke.
IV. ITEMS FOR DISCUSSION:
Commission Participation with City Interface Group - Hiener did not arrive so
Woodley spoke for him. A "City Interface Group" involving Hiener, the Mayor, City
Administrator, ODF, Marty Main, Kate Hartzell, Keith Woodley and others have been
meeting to discuss potential grant-fimded work in the forest interface. Hiener asked
the Forest Commission to appoint a liaison. Commission nominated Crosson and she
accepted.
Bo
Continued Discussion of Stand Density Reduction on City Owned Forest Lands -
Crosson and Jensen had edited pages 1-5 of Draft 9 before the meeting. Commission
discussed the revisions noting that more information was needed on beetle
management. Crosson wanted to know if the current state of urgency to move
forward on this phase of treatment had to do with the threat of beetles and how real
that threat was. Brock understood that the thinner the forest, the more resistant it was
to beetle infestation. Was this assumption flawed? He also wondered if there was a
way to manipulate silviculture to reduce the beetle population. Commission asked for
a recent article on beetles. In addition, commission would ask Betlejewski to invite
Don Goheen, Zone Entomologist for the Forest Service, to speak at the December 2nd
Study Session.
Robertson and Eggers both received offers of more stafftime in order to finish the
draft.
GSpub-wrks\engCatept-adminX3'ORESTWllNUTESX2002XNOV 13.doc
VI.
Woodley said the amount of time for the public hearings process depended upon
variables such as the level of interest and the amount of education the public desired.
Brock thought the Economics section needed a philosophy statement about not
maximizing profit. Commission agreed to add the economic piece Brock wrote
before the last study session. Jensen thought it appropriate to identify potential
sources of funding in this section. Egger thought a reminder about the City's and the
community's continued commitment, including funding, should be emphasized.
Commission will ask Betlejewski to add numbers to the section.
Brock brought up the need for maps showing priorities of the specific areas in the
lower watershed and the Winbum parcel from Main. He also wanted Main to provide
a table showing stand density for the Appendix.
Brock volunteered to work on the botany section including Winburn parcel fungi. He
will also add to the "Additional Design Features" and "Monitoring" section. Main
will add to the section on "Snags and Coarse Woody Material" and Liz will compose
a section regarding fish.
Commission agreed to hold another Study Session on Monday, December 2nd from
4:00 PM to 6:30 PM. They agreed to ratify the final draft at the regular December
11 th meeting. All rewrites and additions should be emailed to Jensen.
OTHER BUSINESS
Woodley sent the Commissioners a draft Request for Proposal for the Geologist
contract. Duties are similar to the Barranca (Units Q, R and S - steep slopes with
active landslides located above the waterline) contract, but asking for greater detail.
Commission approved the draft.
Kerwin thought it was appropriate to begin grant research to help with funding,
especially for the lower watershed. Commission asked Woodley if Chris Chambers
could begin the research.
MEETING ADJOURNED AT 6:15 PM
G:\pub-wrks\en~dept-admin~FORESTxM1NUTES~2002~NOV 13.doc
CITY OF
-ASHLAND
ASHLAND HISTORIC COMMISSION
Minutes
December 4, 2002
CALL TO ORDER
At 7:05 p.m., Chairperson Dale Shostrom called the meeting to order in the Community Development/Engineering
Services Building Siskiyou Room. In addition to Shostrom, members present were Rob Saladoff, Joanne
Krippaehne, Terry Skibby, Keith Chambers, Joan Steele, Tom Giordano and Jay Leighton.. Also present were
Associate Planner Mark Knox, Secretary Sonja Akerman and Council Liaison Kate Jackson. Member Gary Foil was
unable to attend the meeting.
APPROVAL OF MINUTES
With a motion by Steele and second by Krippaehne, the minutes of the November 6, 2002 meeting were
unanimously approved as submitted.
PUBLIC HEARINGS
Planning Action 2002-145
Conditional Use Permit
333 North Main Street
Mark and Celeste Goodman
Knox reported this application is for the transfer of ownership of the six-unit Woods House Bed & Breakfast. There
have been no complaints filed against this operation and staff is recommending approval. Steele asked about the
illegal AAA sign that is in front of the house and Knox said he will contact the owners about it.
There was no one present who wished to speak for or against this application.
Steele moved and Giordano seconded to recommend approval of this application. The motion passed with a
unanimous vote.
Planning Action 2002-142
Conditional Use Permit and Site Review
120 Gresham Street
Ellen Campbell and Howard Wilcox
Shostrom appointed Kdppaehne to take over the meeting for this planning action and then stepped down because
he is the designer for this project.
Knox explained this application is to expand the footprint of the Chanticleer Inn by 572 square feet on the north side
of the house. Constructed in 1920, this house is a fine example of a Craftsman Bungalow home and is ranked
Histodc Contributing in the Siskiyou-Hargadine National Register District. The addition will allow the owners to have
more pdvate space. In addition, it will allow one unit to have a patio and more pdvacy. The materials proposed for
the addition will match the existing house. Staff is recommending approval of this application with four conditions.
There was no one in the audience who wished to speak for or against this application.
Giordano stated the owners came to a Review Board meeting with their initial proposal, listened to the concerns
that were voiced and addressed them by hiring Shostrom as the designer. Knox added the owners received
direction to not make the addition so obvious.
Ashland Historic Commission Minutes
December 4, 2002
CiTY OF
SHLAND
Steele asked about the windows on the left elevation and Leighton deduced the window in the bathroom will be an
awning window and the one in the bedroom will be fixed. They will not be sliders.
Giordano moved to recommend approval of this application and Leighton seconded the motion. It passed with a
unanimous vote. Shostrom did not participate.
Shostrom resumed as Chair.
Planning Action 2002-139
Site Review
266 Third Street
Third Street Partners, LLC
Krippaehne stepped down from this application because she is the architect for the project.
Knox explained this proposal is for the construction of a second dwelling unit on the rear portion of the property.
When the owners came in initially, the design was for a large house with a steeply pitched roof. At that time, staff
had concerns about the size of the house and the steepness of the roof. The design, as now proposed, is smaller
and compatible with the existing house on the property and the neighborhood. The two-story house will have 1,416
square feet on the first floor and 468 square feet on the partial second story. The height of the new dwelling will
be the same as the existing house. Materials and details will be similar to the existing house and period homes in
the Railroad District. Knox said staff has commented this design is much better than what was originally proposed
and is recommending.
There was no one in the audience who wished to speak for or against this application.
Chambers suggested rather than using sliders, awning type windows be used. He also noted the starkness of the
east elevation and said that although this is the side of the garage, it would look better with a window. The
Commission agreed.
Chambers then moved to recommend approval of this application with the recommendation that where windows
are called out as #2, awning or casement windows be used. Also, that the architect and owner look at the bare
facade of the garage and add windows to the east elevation. Steele seconded the motion and it passed with a
unanimous vote. Krippaehne did not participate.
OLD BUSINESS
Review Board - Following is the December schedule for the Review Board, which meets every Thursday from 3:00
to at least 3:30 p.m. in the Planning Department:
December 5th
December 12t'
December 19th
December 26th
January 2nd
Skibby, Krippaehne and Steele
Skibby, Leighton and Giordano
Skibby, Chambers and Saladoff
Skibby, Steele and Shostrom
Skibby, Foil and Shostrom
Proiect Assiqnments for Planninq Actions
PA #2000-120
PA #2001-029
PA #2001-059
PA #2001-075
485 "A" Street (Steve Hoxmeier)
455 Siskiyou Boulevard (Fire Station)
50 Sixth Street (Qwest)
348 Iowa Street (Eva Cooley)
Shostrom
Skibby
Leighton
Knox
Ashland Historic Commission Minutes
December 4, 2002
CITY OF
-ASHLAND
PA #2001-088 61 Nutley Street (William Machado & Denise Byron) =- Steele,
PA #2002-002 472 Scenic Drive (Kirt Meyer & Vadim Agakhanov) Saladoff
PA #2002-010 103 S. Laurel Street (Laura Shrewsbury) Leighton
PA #2002-021 25 Granite Street (Carol Dutra) Foil
PA #2002-064 542 "A" Street (David Gremmels & Cary Bryant) Krippaehne
PA #2002-080 286 Eighth Street (John & Mary Ellen Cole) Foil
PA #2002-075 SE Corner of "A" & Pioneer Streets (Alan Sandier) Saladoff
PA #2002-094 340 Oak Street ("A" Street Marketplace) Saladoff
PA # 2002-098 521 North Main Street (Scott Young Medical Center) Leighton
PA #2002-100 142 East Main Street (Earthly Goods) Leighton
PA #2002-125 44 North Second Street (Tdnity Episcopal Church) Skibby
PA #2002-127 NW Comer North Main & Maple Streets Intersection (ACHF) Krippaehne
PA #2002-142 120 Gresham Street (Chanticleer) Krippaehne
PA #2002-139 266 Third Street (Third Street Partners) Shostrom
Review and Discuss Goals
Knox stated that in speaking with Saladoff after last month's meeting, he suggested the Histodc Commission create
a mission statement that can be given or read to applicants so they better understand why certain
recommendations are made. Chambers has been asked to provide a draft statement. Knox also asked the
members to focus on all the good the Commission has accomplished in Ashland.
Knox then cautioned the members they will be required to remove themselves from discussions if they have publicly
stated they are either for or against a project.
Shostrom noted he had wdtten a letter to Mayor Alan DeBoer regarding the Lithia Springs/Gun Club property (copy
included in packet). He said former Public Works Director Al Alsing thinks it should be National Register property.
He asked the Commission for input on this and all members thought this property would be worthy of such a listing.
This will be discussed further in upcoming meetings.
Also bdefly discussed were potential independent listings on the National Register of Histodc Places for properties
outside the Historic District.
NEW BUSINESS
Articles in Ashland Daily Tidin.qs on the history of Ashland - Skibby said all the members should be thinking of
subjects that would make interesting articles. Steele added that publicity on histodc properties with changes being
proposed should also be pursued. For example, she noted most people are very interested in the different uses
buildings have had in the past.
Chambers suggested brainstorming a list and added that Skibby most likely has historic photos of properties that
would be on the list. Knox suggested starting with a list of structures that have received awards from the
Commission. He also agreed with Steele in that applications requiring public notice involving histodc buildings
would be newsworthy items.
Steele mentioned that when uses change, the buildings are essentially being recycled. Leighton added that house
moves would also be an interesting topic.
Tidings reporter Myles Murphy, who is soliciting input from the Commission, will be invited to the next meeting.
Ashland Historic Commission Minutes
December 4, 2002
CiTY OF
4kSHLAND
ITEMS NOT O~ AGENDA
Proposed house on 265 Glenview Ddve - Contractor/designer Don Sever met with the Commission regarding plans
for the proposed 7,000 square foot house on the DeBoer property, which currently encompasses three existing
houses, two on Vista Street and one on Glenview Drive. Sid and Karen DeBoer have decided not to add on to the
Frank Clark House located at 234 Vista Street. The new house will replace the existing home at 265 Glenview
Drive, which was built in 1988. The detached garage on Glenview will remain. When asked, Sever said three
madrones will be lost, however, they will try to save the large mature madrone on the property. Sever also stated
he was at the meeting to get input so he could take concerns and comments back to the owners.
Krippaehne noted the proposed soladum will work with the design, but it will need careful attention. Sever explained
one elevation of the solarium was drawn with a European design and another elevation was drawn with more of
a Craftsman style. The commission preferred the solarium with the Craftsman design.
Chambers remarked that while the design is attractive, the size of the proposed house is monumental. The
Commission has been discussing the issue of size with the Planning Commission and City Council and everyone
seems to recognize there is a need to keep homes in balance and still work for the owner. He conceded, however,
that this proposal is a major step because the Clark House will not be touched.
Sever stated he agrees and understands all the issues. He has been sensitive to the owners' needs and the Histodc
District.
Saladoff related that in his opinion, the facade is being dictated by the inside of the house and he is also concerned
with the bulk. Sever said he is trying to break up the mass by stepping back with portions of the house. Chambers
noted that it would only take a little more tweaking to get a unified statement of the house.
Sever explained on the Vista Street side (which would actually be the back of the house) the first story and a half
will be stucco and above that, horizontal lines and shingles will be used. Sever will bdng in a color rendition with
the changes he will be making.
The consensus of the Commission is that the Craftsman style solarium would be more appropriate.
ADJOURNMENT
There being no further business, it was the unanimous decision of the Commission to adjoum the meeting at 9:25
p.m.
Ashland Historic Comrrussion Minutes
December 4, 2002
Office of the Mayor
Alan W DeBoer
MEMORANDUM
DATE:
January 2, 2003
TO:
City Council Members
FROM:
Mayor Alan DeBoer
RE:
Appointments to Public Arts Commission
January 7, 2003 Council Meeting
This will confirm my appointments to the newly-formed Public Arts Commission as
follows:
. Bruce Bayard, Sharon Dvora and Richard Benson for terms to expire April 30,
2006;
. Kip Todd and Inger Jorgensen for terms to expire April 30, 2005; and,
. Arnold Kriger and Ron Demele for terms to April 30, 2004,
Attached are copies of the applications received, and a copy of the advertisement as it
appeared in the Daily Tidings. The vacancy was also advertised on the City's Web site,
and on the notice board in City Hall.
Attachments
City of Ashland . 20 East Main Street. Ashland, OR 97520 . (541) 488-6002 . Fax: (541) 488-5311 . Email: awdb@aol.com
Please publish:
Tidings - Wednesday, December 4; Saturday, December 7,
Tuesday, December 10.
Revels - Thursday, December 5
Refer to P.O. 56672
Gve!>h: ~ ~ ~~ € ""\ f'r-boo,"-
The City of Ashland has seven volunteer citizen positions on the
newly formed Public Arts Commission. The primary purpose of the
Public Arts Commission is to enhance the cultural and aesthetic
quality of life in Ashland by actively pursuing the placement of public
art in public spaces and serving to preserve and develop public ac-
cess to the arts. The commission shall contain five members from a
broad spectrum of citizens including artists and those with a back-
ground in the arts, arts organizations, education, structural and land-
scape architecture, and two citizens-at-Iarge.
If you are interested in being considered for a volunteer position on
the Public Arts Commission, please submit your request in writing,
with a copy of your resume (if available) to the City Recorder's of-
fice. Additional information regarding this position can be obtained
from the office of the City Recorder.
APPLY TO:The City Recorder, City Hall, 20 East Main St., Ashland.
APPLY BY: Friday, December 20,2002.
r.l'
CITY OF
ASHLAND
studio A. B
Mayor Alan DeBoer
clo City Recorder's Office
20 East Main Street
Ashland OR 97520
12 December, 2002
~ ..." - -
Dear Mayor DeBoer,
----- -
...--~ -
This letter is to express my interest in serving as a Public Arts Commissioner. There will
be much work to do in the begjl'lning of this Commission, and I would like to lend a sense
of continuity from my role in the Public Art Study Group to the Public Art Commission.
While I see myself mainly as an artist, I have developed additional skills by volunteering
for various non-profit organizations in the area. I served as Exhibition Chair and Board
member at the Rogue Gallery, as well as installing dozens of exhibits there. I was one of
the founding Board members of Dance Alliance of South em Oregon, serving as its
President for 7 years and Executive Director for one. During this time, I organized and
produced IT'S ABOUT DANCE!, a festival of local choreographers and dancers at the
Craterian Ginger Rogers Theater. I am currently Secretary for the Ashland Gallery
Association.
Because of those experiences, I feel well connected to the arts in this area, which has
been blessed with many fme artists moving here to live.
As you know, the City of Ashland is a unique and wonderful place to live. I believe it can
benefit tremendously by involving the visual artists living here in a dialOgue about the
face of the City, and I would like to participate in that dialogue.
Thank you for considering this letter.
Sincerely,
Bruce Bayard
Att.: resume
PO Box 183 621 A Street Ashland Oregon 97520 541.482.2253 www.babayard.com
BRUCE ALLEN BAvARO
BORN: Orange, Califomla, 1958
studio A. B
lDUCAT1ON: Self-taught with brief studies at University of New Mexico, Albuquerque
Callfomla State University, Long Beach
WORK:
Full time artist 1988-present
Two years printing etchings and coIlographs, Spectrum Press, Orange, California, 1981-82
Twelve years pre-press Image assembly, Southern California, 1976-88
A8SOCIATION8:
Presidentlvolunteer Formations Dance Project 1993-2001
Executive Director of Dance Alliance of Southem Oregon 1998-99
Ashland Gallery AseocIatlon 1999-present
Ashland Public Art Study Group 2002
INDIVQIAL EXIBIT8
2002 College of the Slsklyous Art Gallery, Weed, CA
2001 Hellos Gallery, Ashland, OR
2000 Hellos Gallery, Ashland, OR
1999 Jacobs Gallery, the Hull Center, Eugene, OR
1997 Couturier Gallery, Los Angeles, CA
1996 On The Wall Gallery, Medford, OR
1995 Schneider Museum of Art, Ashland, OR
1994 On The Wall Gallery, Medford, OR
1993 On The Wall Gallery, Medford, OR
1990 On The Wall Gallery, Medford, OR
Rogue Gallery, Medford, OR
Wiseman Gallery, Grants Pass, OR
1989 Uthia Creek Arts, Ashland, OR
TWO PERSON I GROUP EXHIIIT8
2002
1998
1997
1996
1995
1994
1993
1992
1991
1989
Regional Perspectives, Schneider Museum of Art, Ashland, OR
B. Bayard I J. CollIns, Hanson Howard Gallery, Ashland, OR
B. Bayard I Tom Stamper. Rogue Gallery. Medford, OR
Ckde of Merit, Rogue Gallery, Medford, OR
Southem Oregon Prints, Brand Gallery, Santa Ana, CA
B. Bayard I Jonathan Martin I MarItta TapanaInen, Couturier Gallery, Los Angeles, CA
A Year at Pinkham PI'888, Graven Images, Ashland, OR
Lithographs, Schenectady Museum, Schenectady, NY
State of JefferaonJ Rogue Gallery, Medford, OR
B. Bayard I J. CollIns, Installation, Schneider Museum of Art, Ashland, OR
B. Bayard I Garrett Masterson, Jacobs Gallery, Eugene, OR
Pinkham Press Calendar Prints. Graven Images, Ashland OR
Circle of Merit, Rogue Gallery, Medfoni, OR
Landscapes, Frame Design and Sunblrd Gallery, Bend, OR
GI'OI,Ip Show, CouturIer Gallery, Los Angeles, CA
State of Jefferson, Rogue Gallery. Medford. OR
B. Bayard I J. Collins, f:rarne DesIgn and Sunbird Gallery, Bend, OR
Works on Paper, The Ink People, Eureka, CA
B. Bayard I Tim Gallagher, Hanlon Howard Gallery, Ashland, OR
UntftIed Gallery, San FrancIsco, CA
Works on Paper, The Ink People. Eureka, CA
Penn O. Shelton Gallery, YaIdtna, WA
ThIM Centurles.~ ~rbIn G~.. ,UrW8. rally of CaJifomIa, Rhlenllde. CA
State of Jeffe..... .......... .... etA
PO Box 183 621 A Street Ashland Oregon 97520 541.482.2253 www.babayard.com
SHARON DVORA. ART EDUCA TOR
1050 Clay Street, Ashland, OR 97520
541-482-6396
-----~.~.-..-.+~~_.
-...--..
November 29, 2002
Dear Mayor DeBoer,
I am applying to be considered as a volunteer member of the newly forming
Public Arts Commission. I have been an advocate for public art and community-
based art education for the past few years in my work as the art teacher at
Ashland Middle School. As you know, I have been involved in a few projects
that relate to public art, including the Triangle Park Mosaic Pathway, the
Artcar Derby and currently, a Spiral Serpent mosaic bench for the new
sandplay area at North Mountain Park. I am active as a community artist and
educator, including my involvement in promoting art education at the Ashland
Public Library and the Schneider Museum of Art. I am very interested in
helping to develop policy on the new commission and guiding the process during
its first years to be well-planned, inclusive of the broad spectrum of our
Ashland community and aimed to serve as a great asset to the City of Ashland.
I am available to be an active member of the commission, serving in whatever
capacities ar, needed to create a viable and positive commission for our
community. Thanks so much for considering me for this position.
Sincerely,
Sharon Dvora
SHARON DVORA
1050 Clay Street Ashland, Oregon 97520
541/482-6396
Educational Background:
Bachelor of Arts in Fine Art - Cal State Northridge, 1981
Master of Arts in Teaching - Southern Oregon University, July 2000
Professional Experience:
Ashland Middle School - Art Teacher: fall 2000 - current. focus on community-based art
education. Projects include the Artcar Derby, Famous Artist Chairs Exhibition, student
artwork displays on the Plaza and at the Portland International Airport.
North Mountain Park - Community Artist: Fall 2002. Facilitated the creation of a 100-
foot spiral serpent mosaic bench working with community volunteers and over 300
elementary students.
Ashland High School- Catalyst Classroom. Student Teaching: Winter 2000. Worked with
students on community-based art projects: the creation of a mosaic pathway in Triangle
Park and the Personal Landmark Project.
Award-Winning Graphic Designer - Extensive computer graphics expertise. Portfolio of
design work available, including 3 National and Regional Design and Illustration Awards,
1983-1998.
Multi-Media Visual Artist - Computer graphics, printmaking, bookmaking, ceramic mosaics
& fiber arts.
Youth Director - Young Judaea Youth Movement, 1992-1997. facilitating peer-leadership
groups of youth and teens from 3rd grade through high school.
Museum Workshop Leader - Schneider Museum of Art, Saturdays at the Museum: Myth,
Movement, Music & Art, March 2000. Family Art Workshop: Judy Pfaff Exhibit, 2ool.
Performance Artist - Percussion and vocals. Elementary and Secondary School Enrichment
Concerts in Native American and South American Music. 1996-1999.
Volunteer Community Experience:
Volunteer Docent - Schneider Museum of Art, 1999-current.
Vice President, Board of Directors - Harvest Built Homes, non-pro/it a/fordable housing
organization, which built the Straw Bale Classroom at Ashland High School, 1998-2000.
Exhibition Coordinator - Jacksonville Historical Museum: A Time to Mourn, June 1999.
Mural Coordinator - Ashland High School, ACE Classroom: Glass, Tile & Concrete Mural
project, Spring 1998.
Parent/Volunteer Art Instructor - Ashland Middle School: Exploratory Unit on
Bookmaking, 1996. Global Art Project, Briscoe Elementary, 1995. Temple Emek Shalom:
Synagogue Mosaic Project, 1992.
Teen Project Coordinator - Ashland Teen Center: Earth Day Mobile & Voice Out/Skate
Down Event, 1995.
Resident Artist, City Art Works - Ashland-community artist's cooperative which focused
on youth programming, 1992-1993.
October 22, 2002
,\,,>-/C' c'>-
~r ..:/ 100/
RICHARD BENSON
Mayor Alan DeBoer
City of Ashland
20 East Main Street
Ashland, OR 97520
Dear Alan:
I'm writing to request that you consider allowing me to serve as an arts council committee
member on the assumption that the city council chooses to create such a committee. As you may
know I have been very interested in this topic for several years and have worked both independently
and in the formal study group recently appointed by the city council to look into ways to improve the
situation of the arts in Ashland. Amy Richards and Bruce Bayard have also been very active in this
effort and I would recommend that they would also be excellent committee members if they were
willing to serve in this capacity.
My background is very unusual and could be of unique value to a committee developing policy
and recommendations on public art. Specifically I am currently the owner of the Ashland Hardwood
Gallery and have had several years of practical experience in working with a very wide range of art
and artists. Although I do not consider myself an artist I do feel competent in understanding the
concerns and interests of artists &om a wide wriety ef disciplines and am c;apable of working with
them in a coUaborative manner. My gallery experience ensures that I can understand the complexity
of 1'I1<1lcing sound economic decisions in this arena and will enable me to uniquely represent the
interests of smaD business owners in Ashland and to wode towards directing the arts committee
toward providing value to the community without adding new burdens on the community. I am very
concerned that developers are not saddled with new responsibilities and have been a voice of caution
within the study group when there are caDs for new requirements (such as the 1% for the arts
program) that would encumber the developers. I believe that the arts committee can find ways to
bring revenue into Ashland &om outside sources as weD as develop programs to properly exploit our
existing art stockpile in such a way that the community will find that the arts committee is a terrific
resource and not another mouth to feed.
In addition to my current business I have over a decade's experience working in research on large
government sponsored programs at laboratories throughout the world. From this experience I have
learned to wode in large groups on complex projects with a significant amount of bureaucratic
regulation. These skills are critical in the success and effectiveness of a new committee and enable
me to deal with the pace and personalities of group dynamics in an efficient and positive manner.
Finally I am deeply committed to 1'I1<1lcing a positive contnlmtion to our community and to every
element of our community by improving the public arts in Ashland. I do not bring any specific
agenda or projects to this effort and will work with those involved in this effort to see that we all focus
on achievable goals that wiD truly benefit everyone. I therefore ask that you allow me to serve as an
arts committee member if the need arises.
~u
Richard Benson
J51 MORTON STREET. ASHLAND, OREGON. 97520
PHONE: (541) 552-0441 . PAX: (541) 552-1643
Kip Todd
1630 Greenmeadows Way
Ashland, OR 97520
(F., r--.
~ U ~ ):
'- J :
-_'..../._- '-
; ;
~!
~ 1 fain\! I; ",~ J'
. ~f 4;., ,'~., II
j j . .. r Ii .
uL~ \32:5CITrC5~)
November 20, 2002
Hon. Alan DeBoer,
City of Ashland
20 E. Main Street
Ashland, OR 97520
Mayor a
--'~Co
q~)
Dear Mr. Mayor:
I am very interested in being considered as a Commissioner on the
newly instituted Public Arts Commission for the city of Ashland.
I have had considerable experience with arts commissions, and
feel I can be of some help during the first one or two years.
Although retired from AT&T, where my last job was Public
Relations Director for the Western Area (thirteen western
states), I have not given up my interest in my community. I have
been a member of Ashland's volunteer police for six years, and
substitute as Municipal Court Bailiff when the regular bailiff is
not available.
While working for AT&T, I served on the King County Arts
Commission in Seattle, WA for nine years, and as Chair for the
last two. When AT&T suffered divestiture, I was promoted to San
Francisco and moved to Marin County. While there I served on the
Marin Arts Council. I was also directly responsible for and
coordinated AT&T's sponsorship of ~The New Painting:
Impressionism 1874-1886," a very successful major art exhibition
at the DeYoung Museum in 1985. I also served on the board of
directors of the California State Summer School of the Arts
Foundation during that organization's first few years.
I served on a number of civil rights organizations as well,
which, although not dealing with the arts, certainly gave me much
experience working with community-based organizations. These
include three years as president of the Board of the Seattle
Urban League and, in New York City, nine years on the National
Urban League Board of Trustees Executive Committee, where I
chaired the Public Affairs Committee, as well as one year as
chair of the board of El Concilio National, a Latino organization
with headquarters in both San Francisco and Dallas, TX.
Thank you for considering my application. I am aware that the
terms of commissioner are varied. I think my term, if I am
selected, probably ought to be for no more than two years.
Sincerely,
~ ! tr7L
Ke~th P. Todd (Kip)
.-:-----.--_____________________ ------.-___0____-
. Jan Brunelle - TEXT.htm
Page 1
Inger~. Jorgensen
55 Golden Spike Way
Ashland, OR 97520
(541) 552-0986/inger@ashland.net
Ashland City Recorder
City Hall
20 East Main St.
Ashland, OR 97520
>
December 20,2002
To whom it May Concern,
I am very interested in serving on the Public Arts Commission. I have a diverse background in
the Arts and humanities and I am very involved in our Ashland Art community. I believe
strongly in the development of public art for the enrichment of our community, and I understand
the need for a group of people to help guide in the processes of implementation, design, and
selection.
I have been a professional artist for over 10 years and I have spent four of those years as an
Ashland resident. While living and working in Ashland I have spent numerous hours in thought
and discussion about the need for public Art whether it is through individual artists or group
projects. Ashland is an Art community. A majority of Ashland residents live here because of the
Arts, and a majority of the tourists come to Ashland for the Arts. I cannot think of a better way of
promoting Ashland as a visual art center, as well as it's already-established performing arts
center, than to develop it's public art, There is an immense population of talent in our
communities in the Rogue Valley; I would love the opportunity to help incorporate some of it
onto the outdoor walls and empty spaces of Ashland in a sophisticated and tasteful way.
Ashland's economy and culture will benefit from it by attracting people of culture to see a town
that truly supports the Arts in all forms.
l Jan Brunelle - TEXT.htm
Page 2
I am a muralist and portrait artist and I have Art in several different venues currently. I am also
a vocalist and performer. I run a picture framing business and I have recently acquired
employment as a Transition Specialist with Ashland High School. I am very interested in helping
facilitate high-level public art projects with high school students. I will also be helping to launch
a student-run business. I will be starting to work on these ideas in January and I will begin to
implement some of them as soon as the Commission is formed.
I know that I could bring a great deal of creativity and facilitation to the Commission. I am an
energetic and passionate person and I work well with all types of people, I am very group
oriented and I posses great organizational skills. I also have a great deal of contacts in the
Ashland business community, including many local Galleries. I know that these connections
would serve the Commission at many levels.
I hope you will consider me as a candidate for the position. I would be happy to provide a
resume and references at your request. You may view my artist's website at
www.ingeriorgensen.com. Thank you for your time,
Sincerely,
Inger N. Jorgensen
MSN 8 with e-mail virus protection service: 3 months FREE*.
A AmoldKrigel
698 South Mountain Ave.
Ashland, OR 9752fJ
5414820937
ffDrr- r:0 ~-," f,. . '.. -
. . ~"1.' ......."'. . ...-"-
..... ,- .. . - ~, r. .
n" r .1') 'i;i i 1" l.
'l, .' ''': j. '1 r
~~jF-'- ,.J, '- '.". .d-~'li ~ .
~ Att Iii~. III
I..... V ~l'<"! '. I' .
. ! .
; I!
. , .
~j~'''::Tj'"D"'L.':J~
Saturday, December 14, 2002
Mayor Alan Deboer
City Hall
20 E Main Street
Ashland, OR 97520
Re: Public Arts Commission
Dear Mayor DeBoer
I and my wife, Renee have been living in Ashland for over four years. We moved to Ashland from
Westchester County NY an ex-urban area outside of New York City. Ashland is a wonderful place
to live and I would like to give something back to the community in that I have expertise that may
be useful. I am interested in applying for a volunteer position on the Public Arts Commission.
I retired on August 1, 1998 after 36 years in the practice of Architectural design and Construction
Management. I am a registered Architect in New York State and during the first third of my career
worked for a munber of well known architectural ftrmS designing university complexes and college
buildings, museums, office buildings, residential complexes and urban renewal projects throughout
the US, During the middle third of my career I worked for major corporations and development
companies building industrial plants and laboratories throughout the US. During the last 15 years I
worked for a major construction management firm based in New York City building hi-rise office
buildings, hi-rise residential buildings, shopping centers and schools. Most of the New York City
buildings had an outdoor public space designated as a place for public art and use. Art has always
been incorporated within the design of every project I have been involved with.
Prior to retirement art and sculpture had been my avocation. I was an amateur sculpture. Now
since retirement I have been studying sculpture and art at SOU which has expanded my knowledge.
Ashland can become an art destination place where visitors not only come for the plays and
outdoor activities but come specifically to buy art. The aesthetics of Ashland should be maintained.
My volunteer work at the Chamber of Commerce has given me insight to the character of Ashland
and I would like to help Ashland grow responsibly while maintaining its wonderful character. I
respectfully request that you consider my application.
Very Truly Yours;
Arnie Krigel
/~
Ifv~
Ron Demele
165 Crocker
Ashland, Or.
488-4236
r ,_.-.
.. - .-'-,
I .~.
\ ~\ .
~ \ ..
~\
1 '.; ,'.( \\\; ;
,\
~~-',' ~:
To; Alan Deboer
Honorable Mayor
City of Ashland
Dec.]],2002
Re; City Arts Commission
1 am interested in serving on the Ashland Arts Commission .As a homeowner and resident
since 1995 and 1999 respectively, I have supported and been interested in the growth of
our local visual arts and artists, The Arts 1 believe are an important part of a community.
My work with Bruce Bayard and the Dance Coalition as a consultant, and with the JEGA
gallery and Brad Roupp 's art studios has been rewarding. 1 continue to volunteer my
expertise of twenty years experience working in the Arts in California, and Oregon .I
will continue to teach on Monday evenings afilm classfor College of the Siskiyous, but
otherwise can arrange my schedule to serve. My daily work as Executive Director of
Rogue Valley Community Development Corporation allows me flexibility during the day.
Thank you for the opportunity to serve our City.
Sincerely,
M)I
Ronald James Demele
- Ashland, Oregon 97520 - USAHome Phone (541)488-4236 - Email rdemele@mind.net
EDUCATION
B.A. Degree, San Francisco State University, 1971
NALAA Certificate - Arts Administration, 1983
California Arts Council - Leadership Training certificate, 1984
MA Degree, University College Dublin, Ireland 1998
Rotary Ambassadorial Scholar
WORK HISTORY
Current - ;'000
Project Coordinator - Eisenhower Arts Project, "Enriching Education through the
Arts. College of the Siskiyous Specialist; responsible for grant administration and
program development of teacher training and mentoring project for 12 schools in
Siskiyou County.
1998 -1999
Grant Writer for Community Works
Responsible for obtaining funds for community nonprofit organization, planning long
range programs, working with volunteers, and meeting with schools, county and
state representatives to expand social service and cultural programs in the Rogue
Valley.
1980 - 1998
Founder I Executive Director of Trinity County Arts Council
Responsible for identifying funding, developing proposals, and writing all grants
and grant reporting for Arts Council
Programs: Re-granting, Arts-in-schools, Newsletter Calendar, Art-in-Public Places,
Arts Education, Development of county-wide, 13 school program
Performance Series, Gallery shows, Dance Festivals, Made-of-Trinity, Art Poster
Cultural Facilities. Development of Lee Fong Amphitheatre and Sculptural Trail
Restoration of Lee Ranch House Cultural Center
International Arts Exchange with Devon, England, and Prague, Czech Republic
Video Tape development of Lee Ranch House Project
1977 - Present
Instructor, Shasta Community College, Redding, California. Classes: Local History
of Trinity County, Developed and taught Oral History class, College Subjects Lab,
Work Experience Orientation, High School Subjects Lab, Culture and History of the
North American Indian, Indians of the Americas, Speech Communications
Local Indian History (DQU University)
Current: Humanities and Film class
Ron Demele
(541) 488-4236
Qualifications:
SA - Sociology I Communications
MA - Film Studies
17 years experience in Cultural Service
Some Spanish language
Valid drivers license and insurance
21 years experience in higher education
· Knowledge of and ability to research local, federal state, and
foundation grants
. Knowledge of networks, organizations, and systems of cultural
service
. 12 years full time experience with program management with
responsibilities that have included: planning, prioritizing,
implementing, evaluating, accounting, and reporting
· 20 years working with committees, planning teams, including
local, state, and federal agencies
· 20 years experience with service on 5 boards of directors and
direct involvement with media and promotions
· Other employment relevant to position: County Planner (1 year)
Librarian (2 years) School Curriculum Developer (1 year)
US Forest Service, Visitor Information Specialist (3 seasons)
. Excellent communications skills with extensive experience in
grant writing and public presenting
Classes tauaht for Shasta College
Humanities and film
College Subjects Lab
Work Experience Orientation
High School Subjects Lab
Oral History 20
Indians of the Americas (North and South America) 6
Local History of Trinity County 177C
Culture and History of the North American Indian 25
Oral History of Trinity County 178
Rebecca Roberts
December 18, 2002
Re: Public Arts Commission
Ashland City Recorder
City Hall
20 East Main Street
Ashland, Oregon
To Whom It May Concern:
I would like to be considered for the at-large position on the new Public Arts
Commission. As a Feng Shui advisor, I am trained to assess the type and
placement of art pieces, and to make recommendations as to where and how
installations are made.
I've worked extensively with artists, designers and architects to create everything
from serene to provocative designs. I've studied faux and decorative arts, and
am a huge proponent of public murals and art walks.
As a new resident, I am eager to offer my services on this new council for the
benefit of Ashland.
I look forward to hearing from you.
Regards,
Rebecca R berts
brinbliss@msn.com
760.402.9209
RebeccaRoberts
Certified Feng Shui Advisor
Clients include medical and veterinary clinics, hotels, residences and small businesses
Previous Emplovment
Volunteer Manager Pallotta Teamworks Los Angeles, CA 1999-2001
Created and implemented recruitment plans for international fund raising events
Crew Director Pallotta Teamworks Los Angeles, CA 1996-1999
Developed job descriptions and organizational frame-work and wrote crew manual for 500+
volunteer crew
Faux Artist/Owner Finely Finished Los Angeles, CA 1996-1999
Worked with team of designers and artisans to create faux wood and decorative finishes 'for fine
furniture line
Decorative Painter/Owner Fine Line Design San Diego, CA 1986-1996
Consulted with interior designers, small business owners, and architects to create unique
interiors
Designer/Owner Fine Line Design Clothing San Diego, CA
Manufactured line of vibrant women's workout clothing
1992-1994
Director ~hallenge Program/PAK Foundat]9n Phoenix, AZ 1979-1986
Developed and implemented outward ,bound-style program for high school students
Education
Western School of Feng Shui . San Diego, CA
V8ndelae Studios of Decorative Finishes Seattle. W A
Pacific College of Oriental Medicine San Diego, CA
Indiana University Bloomington, IN 1972-1976
2002
1996
1989-1993
Hobbies
Cooking, gardening, writing, raising and distributing seed money for grass-roots humanitarian
efforts
Contact Information
760.402.9209
brinbliss@msn.com
www.westernfengshui.net
WESTERN FENG SHUI:
The new and improved ancient art of placement
Although traditional feng shui (pronounced FUNG SHWAY) has been around for centuries in Eastern cultures, it's
relatively new here in the United States. In essence, it's about space planning. In fact, it's about so much more.
Let me try to bring it more into focus for you.
But first, a little hype:
Hundreds of feng shui books have been written, countless courses are being offered, and most conununity events
calendars list feng shui masters as favorite speakers. It seems that evervone is trying feng shuL.and with remarkable
results! Enthusiasts report better health, improved energy, enhanced relationships, and more sucoc:ss with less stress.
They're even sleeping better! As a result, feng shui has quiddy gained popularity and is fast becoming a cottage
indusUy, as more and more feng shui masters are being educated and certified at schools aaoss the country. Now
when you engage an interior designer, realtor, architect. or acupuncturist, you're very likely to get a 'presaiption' for a
feng shui advisor. More and more homes, businesses, offices, and even churches are starting to have a very different
'feel'. Bosses notice better cooperation among employees, less absenteeism, and increased productivity. Employees
report more enthusiasm for coming to work, better work environments and improved relationships with colleagues and
supervisors. And retail businesses report increased sales within days of feng shui applications. When done correctly,
feng shui enhancements change the energy of your home, office or business and by doing so change your life. The
results are obvious and measurable.
So what is it...cxactly?
Feng sbui lita-ally means 'wind and watec'. It symbolically means the 'seen and the unseen'. In western terms, the
wind represents our inner world or the life force that drives our goals, defines our beliefs, and uJfunatcly creates our
attitudes and feelings about ourselves and our lives (the unseen). In the same way, the water stands for our external
environment or the 'sea' of challenges we 'swim in' everyday in the outside world, at work and at home (the seen).
These two forces (external and internal...the seen and the unseen) are constantly interacting and influencing each other.
The basic principles of western feng shui are:
· Everything in the world is alive with energy.
That means eveJ)'thing--)'our TV, your computer, your exercise equipment, your refrigerator, everything!
And you have a relatioosbip with all these things. It can be an adversarial one or a fiiendlyone. Whatever it
is, you react and respond in certain predictable ways.. . ways that can be shaped and directed with feng shui.
· Everything is interrelated.
For most of us, our possessions, the things we place in and around our homes hold memories and meaning.
We connect to pictures of loved ones or of a beach where we bad a wonderful vacation. 1be feelings we
have when we see these items aeate environmentallfffirmoJions or constant positive messages. In feng shui,
you can use this very powerful subliminal tool to 'anchor' )WI' intentions in )WI' visual world
· Everything is constantly changing.
Ufe is rarely static. It cbangcs and we change. In fact, most grousing we do is desire for a change of some
sort...8 raise. a promotion. more time oft a more attentive spouse, more kids, better kids...! Feng shui
reflects this Jaw. It actually helps you invite and shape these changes, and gives you the tools to do so. In
this way, new opportunities may be quiddy embraced and life flows easily and effortlessly.
When you act in harmony (through thought and deed) with your aspirations, the result is success and advancement of
your goals. Feng shui is a user-friendly, practical system that allows you to make modifications in your physical
environment that anchor your goals and ambitions. In effect. your surroundings become daily reminders and
environmental qffirmations of your hopes, your dreams, your aspirations. By constantly absorbing and processing
these subliminal messages, your life win begin to alter in ways that are remarkable and predictable I
It's what?
If what you had previously heard about feng shui is that you need to buy Jucky channs or happy Buddhas in order to
get results, I'm here to tell you...you don't. It's not about buying or bringing in additional stuff It's more about
clearing all that extra stuff out and rearranging what you do have to work fQ[ you and not against you. Here in the
West, we've actually 'tweaked' traditional feng shui a bit to better fit our style, our culture, our lives. This new and
improved western feng shui is less about hanging aystals and more about de-cluttering, living with your favorite
things, and organizing and simplifying everything! Here are some practical feng shui guidelines:
December 16, 2002
To Whom It May Concern:
I noticed an ad for openings within the Public Arts Com
for your review.
Having been raised by a father whom is a reward-winning painter and woodcarver, I have
a deep appreciation of the arts. While my father used paint and wood as his medium, my
mother used needle and thread as hers with the many different stitchery projects she
completed.
Later in life, my love of books helped me to start following my calling as a "Titer. I have
been published in magazines, newsletters and on websites geared for mothers. In
addition, I had the opportunity to work with Wendy Lawton, owner and artist of Lawton
Dolls as her Media Relations Manager.
Throughout my life I have been exposed to all the varied art forms, whether it be doll
making, painting, singing, drawing, sewing, or writing.
I would appreciate the opportunity to service on the Public Arts Commission. I thank you
for your time.
Sincerely,
~\J~ ~.~{Q- ~~&\~
Jennifer ~pedowfski-Martin
3590 Old Highway 99 South
Ashland, Oregon 97520
541-482-4281
Jennifer Spedowfski-Martin
3590 Old Highway 99 South
Ashland, Oregon 97520
541-482-4281
OBJECTIVE
To be considered for and granted the honor of serving on the Public Arts Commission for the City of
Ashland.
WORK HISTORY
Freelance Writer and Independent Contractor for Office Services
February, 1999-Present
I have been an independent contractor and freelance writer for over three years now. As a freelance writer,
I have been publIshed in magazmes, newsletters and on websites. I have also served as a media consultant
for Lawton Dolls. During this time, I also drew on my work experience and training and served local
physician's offices with medical transcription work.
Adm inistrator/Payro 11- Accustaff, Incorporated
Newar~ CA
I was the Administrative Assistant to staff of four which included: I
Inputting employee information into a computer database, answering six line telephone, making
appointments, setting up the interview process, faxing, copying, and handling of confidential documents,
had full responsibility of payroll, which included: Auditing, accounts payable, accounts receivable,
invoicing, inputting W-4's, retro-payments, and completing all payroll procedures accurately for weekly
processing.
Pediatric Liver Transplant Support Coordinator- Lucile Salter Packard Children's Hospital at Stanford
(Hepatology and Gastroenterology)
I provided clerical support for seven doctors and six nurses, which included: Answering a seven line phone
for routinely upset or anxious patients, as well as taking accurate, technical messages, receiving voice mail,
maintaining an organized environment by setting priorities to various tasks and paying attention to detail,
filing and reviewing medical documents, typing reports, recording lab results on to patient flow sheets,
calling labs to receive lab work results, scheduling new patient evaluations with numerous doctors and
medical staff
Receptionist/Intake Clerk-Fremont Pediatric Medical Group
I was thi" Rec:ept.onist for "'ix doctors while performing a variety of tasks despite numerous interruptions
inherent in reception area including: Admitting and discharging patients, maintaining patient schedules,
telephone coverage on a I 0 line phone, veritying medical insurance, billing, collections, pulling patient
charts, noting immunizations, transferring medical records, receiving and filing lab work, reassuring
anxious family members, inputting patient medical history and insurance coverage into a database, and
relaying hospital information to the appropriate doctor.
EDUCA TlON
Hypnotherapy Education Classes-California Institute of Healing Arts and Sciences 15/02-9/02)
Certificate of Completion---Freelance Writing Practices (9/00)
Medical Secretary Training and Certificate ofCompletion--Western Career College (3/97)
#" ">~ '~\;' ';:',;~'y~",,~~~,~..t .#,,\.~}...o~J. ' ::.<~' ,:. ,: k.:
.' .~~_'.:: _ '!!{" .:'" .;f':~":',: "~;t~)r~;,~l.f;~\f<~~, ;;:-:t. ~;. l~\,~..f . ')..~~
..' , y" .. {' .....' ..,,~ . ~..... W!'- 'ti'i~~" ,. .' .~ ... '. .':l"
,'''' . ..~r. :...... (,:.:1 y;''':f.:'''':..''IJ;lt~. . \, ,.,," ~~'.".;V .. l,," "\ .""'... \ ,""'.
....['''. -:;. .... ~: ,'. '.!" 'ft-'. .~\Q ." .~~~,~: . ". r ..,:t{.. ...... "Y~ ,:I.', ~. ~., ;..1..~ "~'I...,,! t..... ~ .
'It'.'~ .-.,,\.,-. :. 5;..fx '^ '\;~.,~ '., './.' .,r.',,J.k~';;.':l"'\f~Ji."~' ..... . ,;]:.,..... 'f~}'?fl",'.i'
" _' ,)-i.:"~. -;, ~ .~ /;.Y':~. .. ~,""'j;;, ,,~4 .<;~~ . ~ "~/;.\...). ;~~'tiw:"_)4.. .~ t~. ~~.".r~;i~j.."'. =,f;4
.:," : ~c :t;e"'f"" ""4~; '.. "--:'~~ .. ;/..;:~:.',.('l~~....-'.k:... '':it-L e:; .~:.'.f.r'~) . ~.". .... "'.4:~i
.. " ,. . . <h'i!f'.[fI ~'ltl~!"""'. ~ .. ~ ...~~."" ,\ ~ '. /!II .
;; '. "Do'k'.I:'tmtiAII':"';~' ':; t'." '~I}J;~' ,,(t: ~'. ".'r'1l'"....."'"......, 't..;,.... .
~ (). _ .~I ~~ I~;." ~W~ .. .q~.... ,\ , ,'..~ ~f", :' ~~) . F ~J .. ; _~" ~1' '.. .
~ -'~~' ',~,).~ lS'OolQL~L',~t.' 'o't1' :.~'\' A~'ft '";:''' ,'" .....'~..:Jt;.~~.
,.I,f HW'" 1" ~JXW ~ ) '. > #1.. . r .. ....\. #1-.... fI:!f if ~'!: .~
;..;:2.:J.~" .,.'i;"t.~~A~.1:1~~~~n::g9;, O<s.;t'.!':t~~....,>,,~.. :f, ~.~..~'.'''c;i' ,/~,,';'{:..~" .... '
'll'f~r" '. n.:II11Wl~lC~Y '1. ~.. h~ t~ . .., ..~~.. ,\ .< r.'. <.
li ",'~ 1f,"'. '-. ~'4' '-'2' 61>~7~,r~ '. .... .. 1('.' '" · .~ " ~';~'l " i>:;..,'::JJr't..... .
~..:,.~" 1 :t: ':J ~i.1..- ~~:.."~~ 'c<'~~ ,,'''. :" ;;~, A f,!t~~,.~~.~~~~. .'''i
'. . .,~, ".... ~.".,' ...., \ . , ;.-,#;,~ ~ -q" ''r';~,,;,,'r.''-.'''''''''''l1<:j:r,
'"t:~_~ . ' ~.~.,~, ;':~ ~.. 'i" - ""\-~~\'\" ..~. . "" ~~;i-"'"; ~..~i'f\~
:\. , .-. ".',,",., ',- ',' ,'. " .;j. ',1,,,. ".' , . .~jj. ;to. ,... 1'J}t... :~."
. '. ;." r" -.' . ..'~- . -"~'i..~, :,.rr..'^;':~' '!r" .
I~" '- ,'" ,,~.~i~ '. ''I'~~ '-..' or: ~ r,
:.>-~ "", ""::>_~ {"" - ,~;';J.
12/17/02 '~":';'"
;;,
.\-
.:"f<.;_t'...',
~" .
~:j/~'=~1J.;.
~, '.'~~ "
- .
:~..,:' ;St~~.!It.. ......." ......,.IIR.....--..."'""
<.
. .. ~;.
~-~/'-
'.;--4i~
':'~:~ ~
.i::t~'~
, .~~fr-.~;"
f!.
'-i
r.J{~
".
.. ....'t;.
""'...
<.:;;~~.,;,/, ,
~j.~
:tl~~_
"t.~.,.
. . ~~/F.:;r~{~~;, '
~.... ..' ~-'~t;"""k~" .",
1:$:1;
.~:.:
..' 1::~:"? . ';'
"~~:~J
:i~\q~;.'t.;_ ~..~.
i -f.;
. yi)#,,:~:~>,;, S;, :
>'._~'t.". ~. '"-'
~ :"t;:~~ "r>\~\ I![-' ~
,.:~f' "
v'
1"
'J' \
. .~<\. ~--,'~.~)~.::
. \.~.''t: t~
~~: ";'~';~'
'. ',-Lc..
.~;.~.~~',',
..\
. ..',""\..'
',:-; ~
:> ~c~-y-'
. i.~
.~. . '..
_:~'i:".,
C:,
tt"
..~;,j~,
~'~.. ~~
. ,",
~.
-l;"'~
f.! ."
. ,,~.r,.~t~tt
~;~ ~;~~.~ .
.".
r...
.,
.;.
;, 'r
'..,.~
~. ~~::
rt~.r,
'\.,~\-..
..,
':.,:S-:~
. ",. 7\f(' ,
, .~' .
'(- :'.;',
",..
~.'. "':i...,~{~'> .
,ii.,'~'
.'~+~~~
. .
-'..,
j~~ ':'. '.
.
"r;
.
r't
.
.
.:-
i: .~
. '\'-
:.~
:~'
~!';'
'(~
't-l.,""
"
-.. ~,~ ~ ;<::::~i,.
... ;,.
}A
,
'5~!,';;
.;:t<~; "\
"f/; ',.' .' .~ 0(
..i.l.'.;~q{;
..". ~~.~ ~,~c'_-t."
.....~.'4. ~ ~ _j
. "..~:t~~:-
L~~
~~~f;:~f
;;
. I. ~~~, i );l~~\'~~:~~~!>
~?{~t~l:t!t,~. f~~;,
. ,"to ,'~ ~~>.r:l.::.' J~ ~~;*.~ o~;
;,,~,..:,.'~~:~*t,i:I.'<::~:Vc ~ ':
~." l~
"
';~.
. "
~.L',
.;'.
.,.
, ,
~\
.
-I"
:"...~~~:~.
rt
.,'
" ,:i-' ~. fi":;;!\t:";,,,, , . .
~'... ~ii.. ~It ~t.f~,,...'.'.~..:~,..~,:.',~.':
:,"!:WJi, , .i,~1~ ;')tili-. <':~ , '
."F, ....~.." '1~'~." ~i"~"" .,
.;:~" t~:,J\:::'~/~:;;~"'; ~1~~\ . ~~;:,)1i~~'
"j...,.... .,.~~.....,.1,,1....~ ...;.~
'.~:, ~~F~~~'>~1:\!,: ,;,;:'
..~j~ r~, ..':~"';<f.,.{".
';;,.,;r~:~~,~~~~~~~.~;."'~.:::.:~...';~.'.
.',>:~:~.)t~'" '4 ~~.~,.w ~ - T
,~?~:;'; ,jl "".. ~ ~"~r,,fiI",~,:, ,~.;:ij'-
.,It,"" :.b*'.. ".t.}yt,;:;"'~' ~~.:ot .:t,:, o.,f.
.,., . '. ;i.,~ ~~.,~ "..~t..".I,
., '. ~.', . . ,. ~ ~ ..,.... ~,.~, 'r...~ ~:'
c' ". :p( . : '.,. ..:'l, 'f..~" ,"<:"i,~ "t ;"(tt.,,,dC
',:: l:"~~.,_~i;:~f;'~f~., '. :'::'~" ,; ~.!'.:~~: \ ,1 ~:~~;,.,
:f. '.. ",::.t,... .,,,,,, .c"Lr' ""~..1 . ~
.~L';:;;.,:;~;:~<',' ~~1~!i)1'i..-t:.:.;:ils .d';~:'
. j;- 'i:i~"~~ ;~~..~ C:',~':,. 'r{?~~~; '.,.~'
.: .,!J -'"~~~' ')o-~~. rt: .J, . _,'It.",
':::~~ " ~#~:' .'. '" .~ ~:.~ 1.: '
)
"
\ ' '"-'I'
v f4
:t'C'" ~,~. ,
h ~~.a~~:;'.
'.. . ~ ""-
d.;,.,:~,:..;i' .,:
~ 'fl~"! -'I ~ ~
.'1'
~,,,,'..
~~ V~;:1 ?- -;
,/ . :~ '.1Y~~)..' '.
.. f!:tJ~ ':. iw.,-,,*'i'.~ I~.~.
'..~./I'i,';\ '::~'~"'f$;/c::;~:'~..~, ..>"
r-."'."~"" .,,,.,l. t~... ~. ..':::t.,..",... "Ir:.
.;;;::~' .,,~\. -.~.~~. ~~,~.~.,.
.~.
. s:....~.f
>......,.l
"!\
c\
,,;. ),'",
l. '
. ~,~...r.':
'.. :.~~- , . .-!-:~~:~.'~"Y
.i.' ":0.:
~~7' ...-- ~,'
, . .'ftL,-
/:ot-~:';~.'
f'
~.. i ~..
."t:'i,,"': ~ .
". ...,"
"AS., .;,
.~~~
-'(:rt~'
:.-.'a'l\.'
j i. .
<~~~,~:j;;. A
.-. '..' . ~~;.1tlrr
,~
.l;:'J'.
,. .
:.it~t.'
,',-.
~. ,.-".....
~.
.~ .
:.1... '.J~...
'.'
,"~..:
\ ::(."~.
)~t}~' .
.'~ ~,~ :1>.
::-.-t/
:f'~'
.~'
~~ :'
~...,.
1...:'~.
1135 Fern Street
Ashland
Oregon 97520
I !n(f!:"'""-'-,.t~' ::~,H,~". ... .'~
11 it...l;'. j: .'r{
: u . . ._,............1:. ;;..,L~_.; ii:' i
<<t "1. .~? <:i-MJI/I;;;;..'i 'f' U.f
r ,.Ut',"!' J' :
i Y,:
-......~.....-r...(..,..~y-t'__} JJ1
",,".' ,. -...ilJ l..i L,...:iL....
:..~..........\..'r:..J..;.........~.~., ';."~,~,,~,\' >:,~ ......:
December 14th, 2002
Re: Ashland Public Art Commission
To Mayor Alan DeBoer.
I am very interested in applying for a position on the above Commission and
believe that I can bring much experience and in-sight, drawing from my eclectic
background.
(As my resume is locked on a floppy disc somewhere in England temporarily,l will give
you a brief introduction to myself although I can furnish one soon.)
I qualified as a teacher through the University of London in 1974 and moved to the
Rogue Valley in 1978 having lived here in Ashland since 1985. I spent most of the past
three years in England where my son attended a special needs school for Dyslexic
students, I have three children currently enrolled in the Ashland school district and two adult
children who have graduated.
In1982I co-founded Actors' Workshop (now Actors' Theatre) and worked with that
company ( and others) as an actor, director, teacher and producer. My particular interest has
always been Childrens'Theatre.
I also work in film and video (most recently"Raspberry Heaven") as a make-up artist.
While in England, I studied Arts Management at Dartington College of Arts and
Screen-writing at the University of Sussex.
I was employed by the Charleston Trust as Visitor Manager, and Education Officer and was
responsible for the famous Charleston Uterary Festival, as well as the schools program.
Charleston was the country home of the Bloomsbury set, and is both a living museum to
their unique bohemian lifestyle, and an Art Gallery.
My particular interest has always been the animation of Community and I believe that
Art plays a vital role in that process. It would be an honor to serve on this new and exciting
Commission and to be part of something so potentially beneficial to the Ashland
Community.
Submitted with respect;
Al OW~,
Alison Grant
Phone(541) 4820136
e-mail;adwgrant@charter.net
Jennifer Longshore
2388 Abbott A venue
Ashland, OR g"7520
(541) 482-5496
!Jec
J {j <?OO<?
The City Recorder
City Hall
20 E. Main Street
Ashland, OR g"7520
December 12, 2002
To Whom This May Concern:
I am interested in serving as a volunteer member of the Public Arts Commission. I have
lived in Ashland for over two years and have been proud of the community's varied
interest in the arts. The formation of the Public Arts Commission is an exciting
foundation from which the citizens of Ashland can actively serve in preserving and
developing art for the broader public.
As my resume demonstrates, I have a Masters Degree in the History of Art and have been
teaching Art History for over five years. I have had the pleasure of teaching at Southern
Oregon University since 2000. I feel blessed to be teaching in this culturally rich
community .
Please consider my application to serve on the Public Arts Commission. As a
commissioner, I feel that I could make a positive contribution to our community.
Thank you for your consideration.
Jennifer Longshore
JENNIFER G. LONGSHORE
2388 Abbott A venue
AsWand, OR g]52O
(541) 482-5496
Email: longshoj@sou.edu
EDUCATION
Master of Arts-Art History, University of California, Davis, 1991-g]
Thesis: Mary Cassatt's Modern Woman: Impressions of Progress
Bachelor of Arts-Art History & Humanities, Magna Cum Laude, California State
University, Fresno, 1987-91
ACADENUCEXPERmNCE
Lecturer, Art History, Southern Oregon University, 2000 - present
Courses Taught
· History of Art - Renaissance to Present
· History of Art - Prehistoric Art through Gothic
· Race, Gender and Ethnicity in Art
· History of American Art
· Art and Music 20th Century to Present
· Art Theory and Criticism
· Research and Writing About Art (Spring 2003)
Instructor/Program Coordinator, Art History and Applied Arts, The Advertising Arts
College, San Diego, 1997-1999
Courses taught:
· Applied Arts Survey
· Post Modem Arts Survey
· Fine Arts Survey - Prehistory to Renaissance
· Fine Arts Survey - Mannerism to Modernism
Teaching Assistant, Art History Department, UC Davis, 1992-93
Courses as Teaching Assistant:
· Art in the Age of Revolution
· Baroque and Modem Art
· Medieval and Renaissance Art
· Ancient Art
Chairperson/Member, Art Advisory Board, CSU, Fresno, 1988-91
PROFESSIONAL EXPERIENCE-MUSEUMS
Volunteer, Mingei International Museum of World Folk Art, San Diego, 1995-96
Volunteer, Hands on Art Program, Crocker Art Museum, Sacramento, 1992
Docent, Community Outreach Program, Fresno Art Museum, 1989-90
Assistant to the Registrar, Internship, Fresno Art Museum, 1989
PUBLICATION
Longshore, Jennifer G. "Posada's Images and Mexican Self-Realization," in Popular
Art-Essays on Urban Imagery. UC Davis Art History Collaborative Series jointly
with E.B. Crocker Art Museum, 1992, pp. 20-23.
PROFESSIONAL AFFILIATIONS
College Art Association
ADDITIONAL EDUCATION
Abstraction Workshop, The Museum of Contemporary Art, San Diego, 1998
OTHER EMPLOYMENT/ACfIVITIES
Parent Volunteer, Walker Elementary School, Ashland, OR, 2001-present
Program Coordinator, UCSD Cancer Center, La Jolla, 1995-97
Technical Writer, Student Development, San Diego City College, lW7
Volunteer, San Diego Foundation for Change, 1995-96
Student Instructor, Music Department, Sacramento High School Visual and Performing
Arts Centre, 1993-94
Assistant to the Director, Orientation and Transition Services, CSUF, 1990-91
Director of Public Relations, Associated Students, Inc., CSUF, 1989-90
To Whpm It May Concem:
City Recorder
City Hall
20 East Main Street
Ashland, OR 97520
Please accept my application for the volunteer position with the Publ,ic Arts Commission,
I was very excited when I read about this opportunity. Since retuming to Ashland after spending
five years on the East Coast, I've been looking fora way to.re-immerse myself and con~ribute to
our community. I believe that_my skills and background in the arts and marketing would be a
valuable asset to this committee.
I currently work in sales and marketing for GlaxoSmithKline, a global pharmaceutical
company. I eamed a Bachelor of Fine Arts degree in visual design ~d photography from the
University of Oregon and a Master of Science in communication design from the Pratt Institute in
New York City. While my education has been rooted in the arts, my work experience is heavy on
the marketing and business side. .1 have had both the agency and corporate Fortune 500 experi-
ences before, as well as ran my own marketing, public relations and design firm, Collective Bliss
. Integrated Marketing. I have always thrived professionally when presented with challenging situa-
tions or coryorate image issues. This has gfve~ me extensive e~perience in areas such as team
leadership, multiple project management and working on complex design and marketing projects.
I know that with the combination of my skill sets, goals, education, experience and most
importantly. my love for this town. intense work ethic and motivation. I will be able to contribute
immensely to the Commission. I would appreciate the opportunity to meet you and leam more
about your plans for this group. In the meantime, please feel free to contact me with any ques-
tions. The best way' to reach me is vi~ my cell phooe at 541. 30 I. 0$05. Thank you very much for
your consideration. ',look forward to talking with you soon!
Best regards,
"
\
.()
555 Maple
P: 54/.482,5505
Way
E-mail :
~
Pratt Institute. New York City,
Master of Science; Communication Design
University of Oregon, Eugene OR
Bachelor of Fine Arts, Visual Design
J$~
Ashland. OR 97520
h eat her day I e n e aye r s @ e ~. r t h I ink. net
Broad experience in integrated marketing implementation, strategic planning and leadership of key accounts and
design. development arid production of creative communication solutions for co~plex business issues. Expertise
in public and rr)edici relatiof'}s, as well as corporate event marketing and promotions management, execution and
analysis. . Extensive skills in creative ideation. ~~sign and art direction for advertising. web, and printeq collateral.
Other experience includes:
\
· Establishing and building brand and identity awareness
· Identifying/building new chaf'}nels in existing markets
· Advertising planning and buying
::#~~
.,
GlAXOSMITHKUNE PHARMACEUTICALS
5 Moore Drive Research Triangle Park, NC (Oregan territory)
· Visual merchandising
· Media relations and negotiations
· Corporate presentations
Field Sales and Marketing Representative, Respiratory Division May 2002-present
Duties include presenting product infarmatian and detailed clinical research, providing strategic business cansulting and promoting respi-
ratory product portfalio ta physician's and ather members .of the health care industry. Alsa develaps a continuausly evolving lacal
business ~ ta increase market share .of select pharmaceutical praducts by .outlining tactics. activities and resaurces asa'ppropriate far
assigned territary, . .
COLLECTIVE BLISS INTEGRATED MARKETING
Chapel Hill, NC and Ashland, OR
- Marketing and Creative Director April 200 I-present
Duties include maniging and .overseeing all aspects .of sale-proprietar agency, identifyi~g autsaurcing 'needs, c1ie,.nt contract writing ar:d '
negoVating. identifying prospective clients and securing new accaun~. A'sa develaps marketing plans for. clients, provides ,art direction.
~onceptualizatjon ahd the cre~ design an<;l proou~ .of printed <;ollateral pieces, public. relations, marketing communi~ns and
pr:omotions plans.
MORTON + BECK INTEGRATED MARKETING (now defunct)
150 Fayetteville Street Mall Raleigh. NC
Art Director and Senior MarketingAccount Manager January 2000-March 200 I .
Duties included creative ,design and production of advertising, web and printed collateral pieces, art direction. managing and overseeing
major client accounts, develqping marketing and media plans. marketing communications and promotions, ideation and conceptualiza-
tion. public relations, media buying. client contract writing and negotiating. managing of design staff, identifying prospective clients and
securing new accounts.
AVON PRODUCTS. INC. GLOBAL HEADQUARTERS
I 345 Avenue of the Americas
New York, NY
Design and Image Consultant. Sports and Event Marketing June J 998-Dec:ember 1999
Duties included designing support materials for corporate events, exhibition design. onsite direction of national 'NOmen's expos and
conventions. portfolio presentation development. event marketing. pul!,lic relations and serving as a liaison for print media in the
publication of articles and photography related to the Avon Running GI0bal Women's Citcuit
CULLINANE DESIGN
222 Fifth Avenue
New York, NY
Design, Intern Spring Semester 1999 "
Served as assistant to creative director on multiple design projects, conceptualization, design and production for printed collateral
pieces. photographing. finished pieces for portfolios and 'i^lebsite. teaching designers still and digital photography. layout and paste-ups.
troubleshooting computer files and other office work.
UNIVERSITY OF OREGON BAND DEPARTMENT
School of Music Eugene. OR
Band Council Vice President/Manager ' \ September I 993-May 1997
Duties included creation and design of newsletters. posters. and other communication materials, planning and directing a major high
school band competition. managing student staff, extensive computer 'NOrk. recruiting potential' band members. assisting executive band
staff. and participating in, selection and interview committees for band directors. drum majors and band leadership council members.
~~~
~
CURRENT AND PAST FREELANCE CLIENTS:
· TRIANGLE BUSINESS CONNECTION. Raleigh. NC
· H CUBED ARCHITECTURE. New York. NY
· SUPERIOR BAND CAMPS, Durham, NC
· UNITED ARTS COUNCIL Raleigh. NC
· MATRIX PUBLISHING, Springfield, OR
· RHYTHM ALNE. Chapel Hill, NC
· ROD HARKINS MUSIC, Hattiesburg, MS
· CALVARY CHAPEL Apex, NC
~ 1)vJi
2ulR'f T~ /IJ~y
^~ t?~ 917z;D
~~ 70, jUJO-Z--
~ ~hl5YVl If- rvv..~ CoYlUfLYl:
IE DVtE
DEe 2 0 2002
I vJb~ f.A)(v h> /L..UbiVl--' //C'rL5i'd~0Y1. t>>'}(t?-.
~~ fvtZ- OYlt...-- /)1- ~ u:fyS vol ~uL- ~i-ri~
cpos t"-h'C7>'l$ M ~ P4/'c...-;be.;ts {/oJ'Vt,.,., ass 'tsY'l .. J
~~ ~ (lfJDl^.-Lol ~ ^' -f~~oW>t ~
h?~ \ fu.-l ~ l CD~ do 0.... ~ Jdb
0+- ~,.~~ vJ~(J()ot.U..L:l.seU'Y) -b:. b.e.-- ~
~ ~$+- ~+-if~()+-- ~ a.vv-~ C6~u...vti~
~, \ cloV'\ --\- \f'\~.fb ~ tJ'n ~ COiY"\t'Y\i s.-'
>Ir'n .w-:pn?fY\o1-<..---' tvI.'t Ovu"'" ~>+1c.-- ~~.
A&Hvd.~ 'Pv-.x>w~j ~1>roMO~~ ruJc?l~ ~ is
D+ \rvv(Jbd-~u- +> V'Y\{,..; ~ ~ q~~ D+- ~
[)~ ~ '^'V~ ~-h~ ~ V+-~ ~
dD\Nf\ ~ ,1\W;^~k7~h.\~~>ee-~~
On/117M /fIat.--S s-i~.fv ~ .f1'tt-~4 l7>'!--
vV~' I) ~vt.- >~ I/fPue-t'CVlu.-; "v\
~l'r'O o-r ~. -k-tN"V' ~:: to l"s+~<<V)
\..f-tbl \ lIJ--V'. pro'^~ 0--- io'~ o'P^V\A.~ ~
~ v'l~ lJV~~ ~ ~O~
cj.+:\ ~ ~md-\~ ~ -R~u~.. \ ~TCJ-'~
~ "d- \ ~(....- ~t.>tts 1> St.V\s:v}d
~iS ~ - t-v-v'ftMv...
, .1 11\. ,,'V1^^/
Rachel Owings
G42 LiseRy 81. 2.f.ltI4{ -r~~ t.J~1
Ashland, OR 97520
(541) 261-3095
EDUCATION: School: Eastern New Mexico University
Degree: Bachelor of University Studies, 1996
Majors: Communication, Art
WORK EXPERIENCE: Light Touch Chiropractic
Ashland, OR
Office Manager: 2001-1996
Enthusiastically and reliably managed a successful chiropractor's office.
Proficiently handled majority of tasks involved in running the business.
Supervised self and effectively coordinated all of the doctor's business
activity. Greeted patients, answered phones, conscientiously directed
patient flow, scheduled return visits, educated patients, organized and
pulled files, maintained computer entries and bookkeeping, ordered
supplements and supplies, collected fees and accounts receivable,
administered insurance plans and dealt with insurance companies,
performed all duties of insurance billing, and with a sense of humor
attentively and respectfully served each patient while often doing all of the
above at once.
The Great Alaskan Kodiak Restaurant & Bar
Tulsa, OK
Server: 1995-1994
Ensured customer satisfaction and established return clientele by
. providing individualized service to each ,patron. Actively organized job
demands to provide efficient and timely service. Utilized effective
suggestive selling techniques and repeatedly had the highest per person
average in food and drink sales.
Riccardi's Italian Restaurant
Portales, NM
Server: 1992-1991
Trained and sup<?rvised 4-5 servers. Scheduled servers' hours and kept
records. Opened and closed dining room. Developed a system to ensure
faster food service. '
Copy-Right Printing
Broken Arrow, OK
Assistant to Owner/Mgr.: 1989
Controlled front-end sales, ran copy machines and used printing related
equipment. Opened store and did bookkeeping. Perform~d lay-out and art
make-ready jobs.
HONORSI ACTIVITIES: Chaparral Presidential Scholarship
Dean''8 List, Honor Roll
DECA Nationals, 1989
INTERE$TS: Health, photogrtiphy, cultural diversity
Dec. 11, 2002
n IECIEDVrn: ""'
~ D EC 1 3 2002 I~
~
City Recorder
V olunteer citizen position for public arts commission,
I am interested in one of the positions. I began collecting art while representing artists
and art galleries in Southern Cal. as an attorney. I took various art classes in both two and
three-dimensional mediums at Santa Monica college and SOU. I was indirectly involved
in placing public art in Venice Cal. through the LA Louver Gallery
I moved to Ashland in 1991 when Florence Schnieder suggested that I serve on the board
of the Schnieder museum, which I did, from 1992-1994, I am familiar with and have a
keen interest in public art, I am also familiar with the local artists and galleries,
If residency in the City of Ashland is a requisite I need to state that I live just outside the
city limits of Ashland, on Timberlake Dr. I am retired and available most of the time but I
do travel frequently,
Thank Y7s~:t: //
--~~ 0/~
888 Timberlake Dr. Ashland
541 941 0023, scopilow@mind,net
Mayor Alan W. DeBoer
c/o City Recorder
Ashland City Hall
20 East Main St.
Ashland, OR 97520
-....--
- _.- --
.....-... --
Richard Moesch!
295 Iowa Street
Ashland, OR 97520
December 5, 2002
Dear Mayor DeBoer,
I am interested in serving on the Public Arts Commission.
My qualifications include my experience as: an artist (I studied Fine Arts in col-
lege); editor of Revels, the arts and entertainment supplement for the Ashland
daily TIdings for four years and current editor of Tempo, the arts and entertain-
ment supplement for the Mail Tribune. I am also Executive Director of Horizon
Institute, a non-profit cultural and educational organization that has provided
enrichment programs in the valley for the past five years. Our most recent event
was U An Evening in Celebration of the Human Spirit" held at the Angus
Bowmer Theatre last month.
As a concerned citizen, I would like to participate in the work of the Public Arts
Commission to enhance the cultural and aesthetic quality of life in Ashland.
Thank you for your consideration,
~2577~
Richard Moesch!
William Blood200d
1 December 2002
--........... ......... ............~
Mr. Alan DeBoer, Mayor
c/o City Recorder
City of Ashland
20 East Main St.
Ashland OR 97520
Dear Mr. Deboer:
I am writing to express my interest in the Public Art Commission and to propose myself
as a candidate to serve on said commission.
As a 26-year resident of Ashland I have watched the development of the city's civic
infrastructure with admiration and pride. As a theatrical scenic designer (with the OSF
and elsewhere) I have much experience in the design of architectural and sculptural space
and the interaction of people with art. In addition, I am accustomed to a collaborative
decision-making process typical in the theatre.
I applaud the city's commitment to the enhancement of its public spaces and amenities.
The development of art in Ashland is the right next phase for this remarkable community.
I am eager to participate.
Sincerely,
N~~
William Bloodgood
140 Union St
Ashland OR 97520
Williamb@intemetcds.com
541 482 1564 H
5414822111 ext 231 W
541 6014213 cell
Davis {1 Cline
GALLERY
Alan DeBoer, Mayor
c/o City Recorder at City Hall
20 East Main St.
Ashland, OR 97520
December 4, 2002
\r;:l:CL~'rf],:JIi~f\
\ ';,\ Utt 0 ~ "~ \\ '.
U'" hJ'
t 1 \ ._......~..._-~t. "-' .~.
ocs' . - ".........,...,.--r.;1 t \.J L-J'--..
'-,' L-....,...~...
.... ." ,,~. ,-". -. .... > ..
...............''" .
........-
Dear Mr. DeBoer,
I would like to be considered for appointment to the new Public Arts
Commission.
My wife and I moved to Ashland six years ago and since then we have
become very involved in the community.
We opened the Davis and Cline Gallery five years ago and the Aalta
Gallery in 2001. The Aalta Gallery is located in the old VFW building on A
Street which we purchased and renovated last year. You may recall
presenting us with an award from the Historical Commission for the
restoration.
I am actively involved in the art community. In 1998 and again in 2000 I
served as president of the Ashland Gallery Association and in 2000 I also
served on the board of directors at the Schneider Museum of Art.
I sponsor a yearly invitational exhibition for graduating BFA students from
SOU and also provide a yearly exhibition for an invited SOU faculty
member.
If you find these qualifications of interest to the commission I would
appreciate consideration.
Sincerely,
or A (trfft Hn 1 . .\hhn~ Orf'nn 010n . nh.(Al'A~l-'nhO . fH.(Al'A~l.n" www ~~vi\~n~r1inf rnm
ROSE"MERKLE
111I1F~~_a'I__:I"~~t__
Office of the City Recorder
City Hall
20 East Main Street
Ashland, Oregon 97520
12.6.2002
Dear City Recorder,
I'm writing this to you in response to the ad I saw in today's
Ashland Daily Tidings Revels. I am very interested in the newly
formed Public Arts Commission, and specifically in one of the
seven volunteer positions. I am a graphic designer (for almost 26
years now), and Ashland has been my home (along with my wife,
Yvonne, and our two children) since 1979. I would like to ~ve
back to my community, especially in this area of interest. If my
qualifications fit your needs, please contact me.
Thank you for your time,
Chris Rose-Merkle
. : .i ~ ~ ".._
185 Almond 51. · Ashland, OR 91520 · phone/fax (541) 482-9230 . crmlOQpendoor.com
EXPERIENCE:
4/94-PRESENT
2/94~PRESENT
6/88-1/94
4/87-6/88
3/85-4/87
3/81-3/85
8/79~3/81
6/78-6/79
8/71-4/78
EDUCATION:
8/81-8/82
9/75-6/71
8/73-1/74
8/69~6/73
ROSE~MERKLE
Itl&tl'a'_'I_I:I_~lt_-
THE RESUME OF CHRIS ROSE-MERKLE
COMPUTER COORDINA1DR RJR PuBLICATIONS, OREGON SHAKESPEARE FFSTIVAL, AsHLAND, OREGON.
Set Up and organized OSF Computer Publications system. Design, formatting and
prepress production work for Festival publications. Half-time position.
DIRECIOR & OwNER, ROSE-MERKLE DESIGN, AsHLAND, OREGON.
Freelance graphic design studio. Clients indude: Ashland Chamber of Commerce,
Medford/Jackson County Chamber of Commerce, DreamSacks, Brain Sync,
Wright Fulfillment, and others.
EXECUTIVE ART DIRECTOR, BEAR CREEK DIRECT, BEAR CREEK CORPORATION, MEoRJRD, OREGON.
Led and managed Art and Photo Departments in providing creative direct mail and
catalog direction forHarry & David and Jackson & Perkins. $250,000 capital project
approved for converting production processes (9/92) over to electronic platform
(a Mac system on an Ethernet LAN). Managed annual promotional photography
budgets of $400,000+, department budgets of $280,000 and supervised a team of
creatives (5 art directors and 2 photographers). Also functioned as hands-on art
director. Last promotion was within this present job classification 6/91
(similar previous promotion in 12/89).
ART ADMINISTRATOR, BEAR CREEK DIRECT, BEAR CREEK CORPORATION, MEDFORD, OREGON.
Assistant to Executive Art Director. Helped manage departmental budgets for art
and photo studio. Quality control of design and photography. Supervised a staff
of 5. Functioned also as art director. Capital project approved for new limited
DTP workstation.
AssISTANT ExEa.mvE ART DIRECfOR, SEMLOH, BEAR CREEK CORPORATION, MEDFORD, OREGON.
Assistant to Executive Art Director. Helped insure quality control of design and
photography. Functioned as art director.
ART DIRECfOR, SEMLOH, BEAR CREEK CORPORATION, MEDRJRD, OREGoN.
Created, organized and designed visual presentation of products sold primarily by
direct mail. Coordinated art, photography, type and graphics. Contacted clients.
Directed photography.
PRooucrION A1msT, SEMLOH, BEAR CREEK CoRPORATION, MEDFORD, OREGON.
Produced camera-ready artwork under the direction of art directors. Developed
skills in use of graphics arts camera, camera ludda and other graphic tools.
GRAPHIC CONSULTANT, PluNTsHOP /CENTRAL SERVICES, CITY OF PORTLAND, OREGON.
Functioned as a liaison between Printshop and government clients for both dty and
county. Designed and produced camera-ready art. Scheduled my own work on tight
deadlines to align with Printshop production.
GRAPHICS COORDINAroR, MULTNOMAH COUNTY PLANNING DEPARTMENT, POIm.AND, OREGON.
Design~related work.
Syracuse University, Syracuse, New York: 1 year of MFA study in mustration & Design.
Museum Art School, Portland, Oregon: 2 years of full-curricu1um study.
University College, Dublin, Ireland: graduate studies in Anglo-Irish Literature.
Willamette University, Salem, Oregon: B.S., majors in History, Literature and Philosophy
Portfolio samples and references are available upon request.
185 Almond st. · Ashland, OR 91520 · phone/fax (541) 482-9230 . crmt"ndoor.com
The City Recorder
City Hall
20 East Main Street
Ashland, Oregon 97520
I am interested in being considered for a volunteer position on the Public Arts Commission.
As requested, I am enclosing a brief resume of my background,
Since retiring and moving to Ashland in 1986, I have continued my love for painting and have
been fortunate in displaying my work in local galleries, Presently my recent series of paintings of
medieval Siena, Italy are on display at the Pegasus Gallery in Jacksonville, Oregon. My painting
of Ashland titled "All Ashland is a Stage" has been well received and is a familiar poster and
postcard (sample enclosed).
I have been fortunate in traveling throughout the world and have lived abroad as well as in New
York City and San Francisco. My exposure to public art in large metropolitan areas has given me
a sense of the value in exposing art to enhance the quality of life of its citizens, Public art
encourages the viewer to look at the world in a different way, and exists not only in a
contemporary sense of what his or her own generation is like, but can be of great value for future
generations to reflect on the past. Here in Ashland we already have examples of that. This
Commission that is being formed has a wonderful opportunity to expose the greatest number of
people to stretch their imaginations, to be enlightened and to expand their own horizons. In my
own art I have vacillated from being concerned only with creating something of beauty to
creating a work which makes a statement of what I have observed to enlighten the viewer,
weather it is beautiful to look at or not. This is very challenging to anyone who is in a position to
decide what art the public should be exposed to, and whether I am part of this challenge or not, I
am delighted that this Commission will represent as many opinions as possible to reflect the
views of the public they wish to serve.
~ YO'f ,.9>f JOur consideration. I shall be pleased to hear further from you.
t'1/; .J J ~/) ^-
WilfC~ \ ~ -------_
129 East Hersey Street
Ashland, Oregon 97520
(541) 552-0955
<WCKEEP@AOL.COM>
EDUCATION:
ART EXPERIENCE:
\
)
~.
EXHIBITIONS:
William Bertram Carr
129 East Hersey Street
Ashland, Oregon 97520
wckeep@aol.com
541-552-0955
RA University Of Illinois, Champaign/Urbana, 1948
Major: Economics Minor: Art History
Cooper Union Art Institute, New York City, 1950-1953
Major: Fine Arts with emphasis on graphics
Ecole des Beaux Arts, Paris, France, 1954 ( one term)
M,A. San Francisco State University, Ca. 1968
Art Director, Sherman & Marquette Advertising, New York City,
1950-1953
Advertising Director, M. Lowenstein & Co., New York City
1955-1958
Advertising Director, Swissair, New York City,
1958-1961
Advertising Director, Koret of California, SanFrancisco 1962
Owner, Advertising Institute, San Francisco,
1963-1968
Art Instructor/Guidance Counselor, San Rafael High School,
San Rafael, California 1968-1981
Yugoslavian Consulate, New York City, 1955 (Paintings)
New York City Public Libraries, 1955 (Photographs)
College of Mann, Kentfield, Ca 1975 (Ceramics)
Mendocino Art Center, Mendocino, Ca. 1986 (Ceramics & Paintings)
Quick Silver Gallery, Gumeville, Ca, 1986 (Ceramics)
The Dolphin, Gualala, Ca, 1990 (Ceramics)
Artist in Residence, Mendocino Art Center,Mendocino, Ca,
1996 ( 6 months)
Former Board Member & past president, Ballet Rogue
Former Board Member, Ashland Community Food Store
Red Coat Usher, Oregon Shakespeare Festival
Jennie Englund
455 Willow Street
Ashland, Oregon 97520
(541) 488-5038
Dear City of Ashland,
Thank you for considering me as a volunteer for your new Public Art Commission. I have been an
Ashland resident for seven years and after resigning from full-time teaching, have the time and
motivation to serve my community, This committee is a perfect match; my experience as an artist
and educator would contribute to the aesthetics of our beloved city, Most vital to my involvement
would be the qualities not noted on my resume: my youth, energy and creativity. The resume
also overlooks my participation in Ashland programs: YMCA Soccer and gymnastics, Children's
Dance, local book clubs, the library programs, preschool involvement, and as a Science Works
member and theater-goer. I belong to the Ashland Community Food Store cooperative and am
simply a friendly neighbor.
As seen on my resume, the following details are specific to the Ashland Public Arts Commission: a
Minor in Art from Sacramento State University, an Art Supplemental Authorization Teaching
Credential, a Master's Degree in Curriculum and Instruction of Art and Language Arts, and several
years' teaching experience in Kindergarten through University levels, of which grant writing was an
integral part, Also evident is my involvement with the Ashland community: substitute teaching
and editing/scoring papers at Ashland High School, and as an SOU Academy instructor.
In addition, I am a painter. I create watercolor and acrylic still-lifes, In 1994 in California, I was
commissioned to illustrate a children's activity book, My husband and I have self- remodeled our
Ashland home in the Mediterranean style, Three states' residency - the art-rich and museum-
prolific California, the distinct and diverse Oregon, and the specific Southwestern style of Arizona
would be beneficial to the commission, Extensive travel with particular attention paid to
architecture and art would also bring new perspective.
Mostly, I would bring fresh, new ideas to our community, Ethnic art would be encouraged. Might
the city commission a Guanajauto artist to paint a mural, in the style of native Diego Rivera? And
sculpture always adds tangible art absorption. Either way, an art exchange would be remarkable,
If chosen for the Commission, I would represent youth and an interesting combination of charisma
and tradition, Having three small children who will know and love their community's arts is of great
importance to me. It is one of the foremost reasons we choose to live here, I will keep Ashland's
residents and visitors surrounded by enrichment.
Thanks again for your consideration!
Jennifer K. Englund
(541)488-5038
455 Willow Street, Ashland, OR 97520
Education:
Southem Oregon University
Master of Arts: Curriculum and Instruction of Language Arts, Art; 1997; Magnum Cum
Laude
Oregon Standard Teaching License: Endorsement - Language Arts; 1997
California State University, Sacramento
Multiple Subject Teaching Credential; 1995; Summa Cum Laude
Supplemental Authorizations: English, ESL/LDS(CLAD)
Bachelor of Arts: Liberal Studies; Minors: English, Art; 1994
Experience:
Ashland School District
Substitute Teacher: 2001,2002
Editor/Scorer: 2002
Southem Oregon University
Student Teacher Mentor: English; 200 1
Talented & Gifted Academy Instructor: 1998, 2002
Northem Arizona University
Supervisor, Student Teachers; Graduate Assistant: 1999
Medford School District 549C
Scorer, Practice State Writing Assessment; McLoughlin Middle School; 2002
Scorer, Senior & Sophomore Papers, South High School; 1998
Teacher, English, Speech/Debate, Leadership, Social Studies;
McLoughlin Middle School; 1997-2001
Teacher, Grade 2; Hoover Elementary School; 1995-1997
Related E~rience:
Instructor: Family Literacy, California; 2000
Guest Lecturer: Creativity in the Middle School Gassroom;
Southern Oregon University; 1998
Instructor: Disguising Writing; Integrating Writing Throughout the Whole
Curriculum; Southern Oregon University; 1997
Instructor: Planning the First Year of Teaching, California State University,
Sacramento; 1996
Instructor: Planning the First Year of Teaching, Southern Oregon University; 1996
Achievements:
Graduate Fellowship, Northern Arizona University; 1999
California Student Teachers' Association Scholarship; 1995
Delta Kappa Gamma Educators' Association Scholarship; 1995
WPS Literacy Grant; 1997
December 19,2002
p IECreoDV~"
DEe 2 2002 U
I:;;;J
Barbara Christensen, City Recorder
City of Ashland
20 East Main Street
Ashland, OR 97520
re: Public Arts Commission
Dear Ms, Christensen:
I am writing to express my interest in serving on the newly forme~ Public Arts Commission for the City of
Ashland. As a registered architect, I am keenly interested in all a~pects of our natural and built
environment and strive to improve the community in every project I widertake. As an Ashland resident, I
applaud the city's efforts to enhance the quality oflife and welcome an opportunity to participate in that
process.
Both my professional and community involvement provide me with the skills needed to serve the city on
the Public Arts Commission, Over the course of twenty years of professional practice in Virginia, New
York, and Oregon, I have had the opportunity to work with nwnerous public and private entities on a wide
variety of projects in the public realm, including schools, churches, community centers, and government
offices. Generally, these projects received careful scrutiny by the public to ensure that the outcome would
enhance the quality of life in the community. In my current positiol!.. as Associat~ Architect at
OgdenKistler Architecture, I am working on several projects that incorporate art in public spaces, including
I
the Ashland Surgery Center and the Parish Hall Addition for St. Mark's Episcopal Church in Medford,
In addition, my service to the community through a nwnber' of volunteer agencies has imbued me with a
deep respect for community life and the importance of art and desigp. !n the lives of all citizens. Over the
years, I have led community-based design charrettes, organized design competitions for environmentally
sustainable affordable housing, taught studio design courses to high -sChool students, and served as a juror
for design awards, among other activities. Aside from the other rewards of volunteer service, my
involvement in these activities has fostered in me a strong commitment to the important role that all
citizens play in shaping our public life.
Barbara Christensen, City Recorder
December 19,2002
Page 2
I have enclosed my company bio and resume for your review, and look forward to a favorable response to
this letter. If you have any questions, please feel free to contact me in the office, or at home at: 1120
Barrington Circle, Ashland, OR 97520 (tel 482-6246). Thank you again for your consideration.
Sincerely,
j DSL\y~
J, David Wilkerson, II AlA
enclosure
cc: Ken Ogden, Ray Kistler
J. DAVID WilKERSON, II AlA
Four Rutland lane Melville.
d a v i d w ilk e r son a i a @ya h 0 o. com
NY
1 1 747
631-547-0777
EXPERIENCE:
ASSOCIATE
'PROJECT DIRECTOR /
ASSOCIATE
VICE PRESIDENT
SENIOR PROJECT
MANAGER
PROJECT MANAGER
INTERN
ARCHITECT
SBLM ARCHITECTS, PC, NEW YORK, NY, 1998 TO PRESENT
Directed a team of five to nine architects, interns, and designers responsible for
all phases of project delivery. Served as client liaison for major commercial,
governmental, and entertainment clients, Responsible for client satisfaction,
scope and fee negotiation, financial performance, staff scheduling, and document
preparation. Managed design, document preparation, and construction
administration for numerous complex construction and multi-phase renovation
projects from inception to completion, Provided comprehensive pre-design
services to major retail clients, including site evaluation, site planning & design,
feaSibility studies, and due diligence activities,
KOHNKE ARCHITECTS, NEW YORK, NY, 1994 TO 1998
Launched firm's Long Island office, with direct responsibility for business
development, overall project coordination and quality control, and personnel
issues. Developed and implemented Facilities Management procedures for Fortune
500 clients, Prepared construction documents and handled construction
administration on numerous corporate interiors projects for Fortune 500 clients,
Coordinated schematic design and design development with entire project team.
Supervised and scheduled project staff in accordance with project schedule and
budget restraints,
WM. HENRY HARRIS &. ASSOCIATES, RICHMOND, VA, 1993 TO 1994
Managed multiple projects simultaneously, supervising a staff of registered
architects and interns. Responsible for all phases of project delivery for various
religious and institutional projects. Coordinated firm's marketing efforts.
Expanded use of computers for CADD and desktop publishing.
CHENAULT & ASSOCIATES, RICHMOND, VA, 1991 TO 1993
Responsible for all phases of project management for numerous religious,
cOmmercial, and residential projects. Prepared construction documents for
complex construction and renovation prOjects. Worked closely with principal in
marketing firm's services, and developed new marketing strategies to distinguish
the firm in a crowded market.
BALZER &. ASSOCIATES, RICHMOND, VA, 1989 TO 1991
Handfed design development, code analysis, and preparation of construction
documents for a variety of commercial, recreational, institutional, residential, and
renovation projects. Worked closely with contractors and developers to resolve
bUdgetary and technical issues in assorted design/build projects to minimize
changes during construction,
DEPASQUALE GENTILHOMME GROUP, RICHMOND, VA, 1985 TO 1988
sted in schematic design, design development, and preparation of construction
Jments for a wide range of commercial, municipal, and renovation projects.
died construction administration for several municipal, commercial, and residential
missions. Implemented use of CADD in the design and production studio,
eying a 1: 1 productivity ratio in three months.
J. DAVID WILKERSON, II AlA
SELECT
PROJECTS:
EDUCATION:
LICENSING:
COMPUTER
LITERACY:
COMMUNITY
INVOLVEMENT:
REFERENCES:
INTERESTS:
Crosswalks Television, New York, NY - Broadcast Studio in Landmark Building
Fraunces Tavern, New York, NY - Renovation of Historic Landmark restaurant
New York State Appellate Court - Systems Upgrade & Historic Renovation
C1earview Cinema in Central Islip, NY - Multiplex Movie Theatre
Brooklyn House of Detention for Men - Multi-Phase Renovation & Addition
Loews Cineplex at White Plains Towne Centre - Multiplex Movie Theatre
Senior Citizens Day Care Center for NYC Department for the Aging
Fleet Bank, New York, NY - 30,000 sf Corporate Interior Fit-out
Keyspan Energy Management, Queens Village, NY - Corporate Headquarters
Estee Lauder, Corporate Computer Training Center
Republic National Bank - Executive Office Suite
Young & Rubicam, New York, NY - 15,000 sf Corporate Interior Fit-out
Fleet Bank - Retail Branches throughout New York and Long Island
Lexis-Nexis - 30,000 sf Corporate Interior Fit-out
Republic National Bank - Trading Floor and Retail Branches
Fleet Bank - Facilities Management Services for New York & Long Island
Derbyshire Baptist Church, Richmond, VA - New Educational Building
St. Christopher's Episcopal School, Master Plan & New Classroom Buildings
River Road United Methodist Church - Master Plan & Educational Buildings
St, Peter Episcopal Church, New Kent, VA - Addition to Landmark Church
University of Virginia
Bachelor of Science in Architecture, 1985
Minor in Architectural History
New York University Real Estate Institute
Graduate Coursework in Real Estate Development & Finance, 1988-1990
State of New York, 1996
Commonwealth of Virginia, 1992
District of Columbia, 1990
CADD: AutoCAD 2000, Architectural Desktop
Desktop Publishing: Microsoft Publisher, PageMaker for Windows
Project Management: Microsoft Project, Timeline
Accounting: Microsoft Excel for Windows, Sema4, Advantage
President, Long Island Chapter, American Institute of Architects
Founder and Chairperson, Architects/Designers/Planners for Social
ResponSibility, Virginia Chapter
Instructor, Hofstra University, Saturday Morning Program for Young People
Chairperson and Juror, AlA Long Island / Habitat for Humanity Design
Competition
Project Coordinator, Habitat for Humanity National Competition for Design of
an Affordable and Environmentally Sustainable House
Jordan Barnes, NYC Dept. of Citywide Administrative Services, 212-669-8103
Susan Clayton, Loews Cineplex Entertainment, 914-962-6619
Jeanne Hewitt, SBLM Architects, PC, 631-549-3763
Bruce Lilker, Lilker Associates, 212-695-1000
Gendel Metlitsky, Fleet Bank, 212-907-5647
Skiing, Travel, Rock Climbing, Cycling
key perso1lnel
peter schmitz, aia Peter Schmitz is the Special Projects Consultant at OgdenKistler Architecture. A. founding partner
in 1968, Peter brings more than 40 years of professional experience to the firm, He is an expert at
conducting needs assessments, writing project specifications, and supervising construction. Peter is
a meticulous coordinator with the ability to organize large multi-disciplinary teams and facilitate the
planning process to best meet each client's needs,
steven ennis, aia With extensive knowledge in the coordination of complex projects, Steve Ennis works closely with
the construction team and contractors, ensuring that services are completed within the established
schedule and budget. Steve's experience encompasses technical administration of a wide-range of
architectural projects. From condominiums to schools to churches, Steve systematically organizes
all the required information and details necessary for the successful completion of the project,
jeffrey bender, aia A talented and creative architect, Jeffrey Bender's work emphasizes the spirit of place, as well as
the craft and science of construction. With each project, Jeff seeks to enrich the lives of the people
who occupy the building. Jeff draws his inspiration from the beauty of the natural world; before
moving to Oregon, he lived in tropical Hawaii, the arid southwest, and the frigid Great Lakes
region,He believes in sustainable architecture, which incorporate healthy, inspiring environments
that use resources wisely and minimize environmental impact.
james roemer, aia James Roemer is one of OgdenKistler's most capable project managers and architects, Clients value
his efficiency and expertise. Licensed in Oregon and California, James has a demonstrated ability to
analyze complex building and life-safety codes, coordinate educational and medical architecture,
and design multifaceted, technically demanding projects. He has a talent for clear communication
with contractors, saving money, and keeping the process focused and on track.
matthew small, aia With over 10 years of experience, Matthew Small has a thorough understanding of the practice of
architecture. Matt brings his strong management skills and enthusiasm to each job, working to
successfully advance a project from conceptual design through construction, He excels at integrat-
ing the client's needs with regard to program, budget, schedule, and design, Matt works closely
with consultants throughout the project to assure synchronization between the trades such as civil,
geotechnical, mechanical, electrical and structural.
karl krauskopf, aia Karl Kraukopf brings over 20 years of diverse experience to OgdenKistler, His superior technical
abilities keep design concepts together in the real world of nuts, bolts and splice plates, His
specialties involve the production of Project Contract Documents, which include the drawings,
details and specifications, all of which must relate to each other for a successful building process.
david wilkerson, aia A strong communicator, David Wilkerson shines in his ability to capture each client's vision and
translate it into a completed structure. He gives thorough consideration to each phase of the design
process - from concept to completion, With 20 years of experience, David's background encom-
passes churches, financial institutions, government agencies, entertainment facilities, and corpo-
rate offices. He is active in many professional and civic organizations, and is a strong proponent of
sustainable design and development.
Excellent design is achieved by a collaborative group effort. Ogden Kistler's success relies
on our ability to assemble the best individuals for a project. Each professional brings
their unique experience and values to the table. The result is a vibrant, adept, and well-
informed team that shares its resources to benefit the client.
DldH IlIIl1er Arc~ilKlII,.. AlA CollaboratlW! Approach - Honest Desisn
The City Recorder
City Hall
20 E. Main St.
Ashland, Oregon
M. Kit Whitney
40 Wightman St. # 7
Ashland, Oregon 97520
(541) 482-5610
December 16, 2002
Dear City Recorder,
I would like to tender my name for consideration on the newly formed Public Arts
Commission as a volunteer.
I am currently a graduate student at SOU in their Master's of Applied Psychology,
Mental Health program. I recently returned to the valley after working and living
overseas for the past twelve years.
My professional background includes: three years as Director of a Non-
government Organization, "Save Cambodia's Wildlife" which provides wildlife and
environmental education to Cambodian children. The organization is based in
Phnom Penh, Cambodia (2002-1999).
Prior to that rewarding stewardship, I was the ESL (English as a Second
Language) program coordinator at Northbridge International School Cambodia
(1999-1997)
From 1991 through 1997 I taught Science and Reading in Guam and Saudi
Arabia respectively.
I have a strong background in education, yet it is my love for art and the belief
that art's value lies in its' accessibility within the public domain; as a motivator, a
reflector or even as a provocateur of thought.
Ashland is a vibrant city and it would be an honor to serve on this commission as
it endeavors to achieve our community's vision.
Anna S. Horrigan
497 Lori Lane
Ashland, OR 97520
541-552-0399
horrl~an@mind . net
l? t'C
.It]
<'O~
December 13, 2002
Ms. Barbara Christensen
The City Recorder
City Hall
20 E. Main Street
Ashland, OR 97520
Re: Vacancies on Public Art Commission:
I am an Ashland resident and working artist interested in the newly formed
commission. I have been an active artist for 50 years and a Pastel Painter for 30,
mostly in the Boston area, and for the last 5+ years in Ashland.
I did some commercial art as a young woman, raised 3 children and helped organize an
art group, Arts/Wayland that was formed to petition our town to rent space in a
recently closed grammer school to local artists for studio space. When we showed that
the cost of maintaining the school free from vandalism was the same as renting the
space to us, we were able to go ahead with our plans. We used the space for 5 years
until the school population increased enough so that the town needed the building
again. It brought together more than 40 artists who might have never met and inspired
each other but for the group we formed.
I had nothing to do with the economics involved, only enjoyed the results.
It is not something I would advocate in Ashland, since I have no children in school
here, and don't know the needs of the town. However, I understand that there are
quite a few pieces of art owned by the town that are not currently on display
anywhere and should be. I particularly enjoy the new sculpture that is in the library
entranceway. With the cuts in art education, every opportunity to exhibit artwork to
our students should be taken.
An appreciation of the visual arts as well as the theatre and music is what makes life
worth living. If I can help foster that in Ashland, I will.
Sincerely,
(i~~~()~
Anna S. Horrigan
End: resume
Anna S. Horrigan
Anna S. Horrigan
497 Lori Lane
Ashland, OR 97520
(541 )552-0399
horri~an@mind. net
8/2002
Anna S. Horrigan is an award-winning artist who paints exclusively with pastels. Her
work is in corporate and private collections in North America, Europe and Asia. A
graduate of Boston University with a B.S. in Art, she also attended workshops with
Robert Brackman, Constance Pratt, Daniel E. Green, and Doug Dawson.
Many of the artist's scenes of New England, Canada, and Oregon are the direct result
of travelling and collaborating with her husband, Gene Mayo, an avid flyfisherman and
writer. In the fall of 2001 she spent two weeks as artist-in residence at Crater Lake
Nat'l Park preparing for the Crater Lake Centennial Exhibition held at the Schneider
Museum in Ashland this summer.
Galleries and Memberships
Ashland Hardwood Gallery
SAA Bush Barn Sales Gallery
Pastel Society of Oregon
Arts Council of So. Oregon
Rogue Gallery &: Art Center
Past Affiliations
Anna S. Horrigan Studio at Nimbus, 1997 - 2000 . The Copley Society (Copley Artist)
The Concord Art Association (Distinguised Artist). Pastel Society of America (Assoc)
Arts/Wayland (Founding member) . The Wellesley Society of Artists
Selected J uried or Invitational Exhibits
Crater Lake Centennial Exhibit, Schneider Museum, Ashland, OR - 2002
Art over 70ft. Art in Bloom, RGAC, Medford, OR - 2002
Expressions West - 2001, Coos Art Museum, Coos Bay, OR - May - June, 2001
Donor's Exhibit in Trowbridge Gallery, CVA Opening, SOU - Oct.-Nov., 2000
Fall Harvest Exhibit at Mirror Pond Gallery, Bend - October, 2000
Plein Air Expressions of the Northwest, Rogue Gallery and Art Center, Medford - 2000
Riverfest Exhibit at Mirror Pond Gallery, Bend - May, 2000
Juror - Pastel Society of Oregon 1999 Membership Show - Ashland
Arts Council of So. Oregon Exhibit at Jackson County Courthouse - 1998
Concord Art Assoc.Regional Exhibitions I Alumni Exhibit at Boston University
Cape Cod Art Association New England Exhibitions
Mass Bay Community College, Babson College, and Bentley College Exhibits
Anna S. Horrigan
Page 2
National/International Open Competitions:
Pastel Society of America 30th Annual, Pastel Only, New York, NY - Sept. - 2002
Sierra Pastel Society Pastels on High Internat'l Exhibit, Camino, CA - Aug/Sept - 2002
Crater Lake Artist-in-Residence Program, Sept/Oct. - 2001
Northwest Pastel Society Intern'l Exhibit, Northwest Mystique, Seattle, WA - 2001
Pastel Society of Oregon 2000 National Exhibition
Mother Lode Nat'l 33rd Annual Art Exhibit, CA, 1999
4th Annual Pastel Painters Society of Cape Cod, MA. 1999
11th Nat'l Annual, Pastel Society of Oregon, Salem OR, 1998
La Petite VI, Alder Gallery, Eugene OR. 1998
Francesca Anderson Gallery, Boston, MA. 1983
Pastel Society of America, New York, NY, 19n, 1980, 1983
Hudson Valley Art Association, NY, 1980. 1981
Springfield Art League National, MA. 1981
Salamagundi Club Open, New York, NY. 1979. 1980
Publications and Covers
Ashland Daily Tidings, Health ft Wellness
Ashland Budget, Ashland, OR
Ashland Gallery Guide, OR
The Gazette, Ashland, OR
The Atlantic Salmon Journal,
Balance ft Swing, by Ted Sannella,
Down Payne Rd, 2002
City Hall! Plaza, 1998
The Kiosk, 1998
The Kiosk, 1998
Illustrations. 1981, 1982, 1983
Illustrations, 1982
limited Edition Prints
Giclee Prints: Au Repos, Fatigue, A Craterian Summer, Fern Valley Cliffs 2002
Sharp Right on Suncrest, Roxy Ann 2001
Sunlit Nude 2000
Downtown, Alex's, Plaza Sidewalk Sale 1999
Beacon Hill, to benefit the New England Glaucoma Foundation 1988
Anna S.Horrigan
Page 3
Corporate Placements
City of Medford
Bear Creek Corporation
Wayland Public library
Charles Development Corporation
Baystate Medical Center
Massachusetts Mutual Life Insurance
Brennan College Services
Research Biochemicals International
Metlife - State Street Investment Services., Inc.
Virginia Transfer 8: Storage Co.
Alba, ITALY
Medford, OR
Wayland, MA
Concord, MA
Springfield, MA
Springfield, MA
Springfield, MA
Natick , MA
Boston, MA
Newport News, VA
Selected Awards
Gold Award
PSO Award
First Place
First Place - Pastel
First Place
First Place - Pastel
First Place - Pastel
President's Award
Award of Merit
Best of Show
Pastel Society of Oregon Members' Show - 2001
Pastel Society of Oregan National Show - 2000
Wellesley Society of Artists - Fall. 1990
24th Longmeadow Shops Exhibit - 1987
Mass Bay Community College - 1985
Wellesley Society of Artists - Spring. 1985
Acton/Boxboro Jamboree - 1983
Wellesley Society of Artists - Fall. 1982
Salamagundi Club Open Exhibit, NY - 1980
Wellesley Associates - 1974
- - .,,, . . .A.r.~
-.... l-.\...'_'~ :_1., uf, ... ':_s~ !'~. ~ l.-i L
a .~ :.\."'" - - "~,T. T. ;..~~. _ .
i lei" . , _ _ .
..." !'.~."1."'" , ner .. . .. . . _ n tteen
. ._,- '" - . ~._-- ,G, __
." neeo"..: . _ _ _.. ~ in "'''
am applvmg '" - hveJ m Hie i\PPle'~";~"_;JFnt~.~_. fl\/e \/ears
j hn ve .., hlr. _ _ _
r.ommlSSW". ~"vcJ to ASfJlanu_. . "'._~.~_'J.1~_i_ Vi;l-ysitj' 1
' -. =-:".pnfi\.i JJH" _ '" ..
and · L__m. _.. St<ini~-,L;
',.'eaT.s -......... Gi P~ir.._~.... .;'~..-~"~..~~;~_~,~:,-;-!.:.~~.~.ti-{~~fi~
~ w~s ~ Pro l~.~~..u.-~.' ~~~~1t1eHB~
~ "'.~.~.-_t!i1-e _
~ff:s~~1J{_i-e _
:~Jr;:!r1 ~
295
..-..1 man
il ~_/lll. l. _
(:ree~~
~~d~
Noj
DEe
7 8 2002
;\S111~iIl{j
~~l7 5 2 ~_;
~7~ ~
p-t1{1rle~f~ gg==_J ; _~ .
Keith Boyle
Born:
Defiance, Ohio:
February 15, 1930
Education:
Ringling School of Art, Sarasota, Florida
University of Iowa
Selected Collections:
State of Iowa
Penna. State University
University of Iowa
Mead Paper Corporation
San Francisco Museum of Modern Art
Stanford University
Oakland Museum
Newberger Museum, S.U.N.Y., Purchase, New York
National Fine Arts Collection, Washington, D.C.
Continental Bank, Chicago, New York City
Seton Medical Center, Daly City, California
Schneider Museum of Art, Ashland, Oregon
One Man Exhibitions:
Feingarten Galleries, Chicago: 1958, 1959
Feingarten Galleries, San Francisco: 1960
Lanyon Gallery, Palo Alto, Calif.: 1963, 1965
DeYoung Museum, San Francisco: 1964
Stanford University: 1964, 1967, 1977, 1984
Hansen-Fuller Gallery, San Francisco: 1968
Smith Andersen Gallery, Palo Alto: 1971, 1972, 1977
Smith-Andersen Gallery, San Francisco: 1975
Martha Jackson Gallery, New York: 1974
San Jose Museum of Art: 1978
Shirley Cerf Gallery, San Francisco: 1980
College of Notre Dame, Belmont, Calif.: 1982
Pepperdine College, Mailbu, Calif.: 1982
Hank Baum Gallery, San Francisco: 1987
Schneider Museum of Art, Ashland, Oregon: 1993
Awards:
Mr. and Mrs. Frank G. Logan Medal, Chicago Art
Institute, 1958
National Endowment for the Art Grant, 1981/82
Pew Memorial Foundation Grant, 1986/87
Office of the Mayor
Alan W DeBoer
MEMORANDUM
DATE:
January 2, 2003
TO:
City Council Members
FROM:
Mayor Alan DeBoer
RE:
Appointments to Planning Commission
January 7, 2003 Council Meeting
This will confirm my appointment of David Dotterer to the Planning Commission for a
term to expire April 30, 2005. The vacancy was created when Alex Amarotico was
elected to the City Council in November, 2002, and subsequently resigned his seat from
the Planning Commission.
Attached are copies of the applications, and a copy ofthe advertisement as it appeared in
the Daily Tidings. The vacancy was also advertised on the City's Web site, and on the
notice board in City Hall.
Attachments
City of Ashland. 20 East Main Street. Ashland, OR 97520 . (541) 488-6002 . Fax: (541) 488-5311 . Email: awdb@aol.com
Please publish:
Tidings - Monday, November 25 and Saturday, November 30
Revels - Thursday, December 5
Refer to P.O. 56671
Questions? Please call Fran at 488-6002
The City of Ashland has two vacancies on the PLANNING COM-
MISSION for terms to expire April 30, 2004, and April 30, 2005. The
Planning Commission typically meets on the 2nd Tuesday of each
month at 7:00 p.m. in Council Chambers, 1175 East Main Street. If
you are interested in being considered for a volunteer position on the
Planning Commission, please submit your request in writing, with a
copy of your resume (if available) to the City Recorder's office. Addi-
tional information regarding this position can be obtained from the
office of the City Recorder.
APPLY TO:The City Recorder, City Hall, 20 East Main St., Ashland.
APPLY BY: Monday, December 16, 2002.
r.,
CITY OF
ASHLAND
(;;'. ~cf~
fMlM.: ~
~~~lO~ ,
~'K~I((\?J\ ()c
/~
December 13, 2002
Dave Dotterrer
2689 Takelma Way
Ashland, Oregon 97520
~
Mayor DeBoer,
I am interested in serving on the Planning Commission. As a consequence of serving on
the Traffic Safety Commission for the past year, and as the current chair of the
Commission, I have found I enjoy immensely serving on a citizen's commission. I also
believe I have gained experience in the role and functions of these commissions.
Additionally, I have served as the president of the Clay Creek Gardens Owner's
Association for the past two years. The Association and the development are new and
thus the board has had to deal with the numerous issues surrounding the transition from
control by the developer to that of the Association. This has caused us to work with the
planning staff and deal with planning ordinance issues on several occasions. The biggest
issue with have had to deal with is the roles and responsibilities of neighborhood
associations, including open space usage and maintenance, within Ashland. I believe I
will bring to the Planning Commission the insight of someone who dealt with planning
issues from the perspective of not only a homeowner, but also from a sixty-one lot
homeowner's association.
Thank you for your consideration,
~)~ ~-~
Dave Dotterrer
Eric Navickas
711 Faith Ave.
Ashland OR 97520
(541)482-0561
D IECEDV~ =-
" 0 EC 1 6 2002 ~
;;J
I am writing to express my interest in a position on the Planning Commission. As many are aware, I have
been involved in Ashland issues for the last few years and am knowledgeable of the established process
and authority of the Planning Commission.
As a graduate of the architecture program at the University of Oregon, I am educated in the infIuenoes
that have shaped American cities and the role that city government bas played. Oregon leads the nation in
progressive land use planning as a result of the values promoted through the plJlnning and architecture
departments of Oregon's universities. My education in design and pl-llnning here in Oregon will be an
asset to the Planning Commission and insurance that Ashland is woddng to promote the values that
separate Oregon from other states in America.
As a twelve year RlSident of Ashland, I have a long standing respect for the character and uniqueness of
our city. Small locally owned bl1~nesses dominate our economy and the potential still exists to live in
close proximity to one's working place without necessarily relying on the automobile. Careful pljlnning
and oooscious values have mlli~ined Ashland's character and prevented it from becoming a ubiquitous
American city where the downtown bas been destroyed in exchange for decentralized automobile based
strip malls and national chain businesses. As a commissioner I will work: to promote opportunities for
local b,,~~, encourage pljlnning that is congruent with the historic character of our city, and
emphasize the downtown as our most valuable asset.
Our need for affordable housing bas become one of the most critical issues currently facing Ashland It is
our responsibility to work: to l1UIin~in economic diversity in our community. There are creative solutions
to dealing with this insidious problem without opening the door to endless sprawl. Although funding will
always be challenging we must also move away from traditional post-war housing types including single
family detached housing , duplexes, and townhouses. Ashland bas many historic examples of higher
density models throughout the Railroad District, Downtown, and other neighborhoods. Consider the
Quads across from Safeway, the Bandini Building on Fourth Street, Co-housing on Granite. apartments
throughout the downtown. or the historic apartments on Van Ness. Higher density housing can meet our
needs, reduce land use. lessen the tax on city services and promote the character of Ashland as a living
walking city.
I am requesting this position on the Plllnning Commission because of my passion for city government,
architecture and the built environment, and the City of Ashland. I have shown my dedication to these
issues and will continue. The community bas shown that there is broad support for the values that I
represent in the recent election. I look forward to the opportunity to further serve my community through
a position on our Planning Commission.
Brent Thompson
582 Allison
Ashland, Or 97520
5 December 2002
Mayor and Council
City of Ashland
20 East Main
Ashland, Or 97520
~fiUD'(f0nro~n
, .. 't t .<JI f j!' 'I .,.! !' I
" . I. l ,I,... ... i
'. ,Hi ~--c..._..J._..,..,.. '-~.; ! :
"'j .OEC.' ;:
&.1 j' r.. J ~ "'- ' ,
J 1" f}.j ~l( I; r
. Iii,
Dear Mayor DeBoer and members of the Council, L...:Jo-U~
I would like to serve on the Planning Commission and be its liaison t~OJ:J.ii.r.lg._.._....~.;..._
Commission.
In support of my application I submit two columns. The first deals with increasing
options property owners have with their land to achieve community planning goals.
Planning programs are commonly seen as increasingly restricting property rights when the
opposite can be the reality. I supported all the issues featured in the editorial I wrote, and I
support the continued evolution of Ashland's Planning program along the same lines.
The second editorial deals with being able to envision what will evolve under a
given planning program's status quo versus what will evolve if changes are implemented.
The editorial concerns Medford 10 years ago and what the future under the status quo was
likely to bring,
Ten years later we see how low density, automobile oriented, single use develop-
ment in Medford resulted in many unnecessary and unnecessarily long vehicle trips every
day in that City. By not having incorporated sprawl preventing, vehicle trip reducing, and
pedestrianl bicycle friendly features into their planning program Medford will forever be
cursed with unsolvable traffic problems.
Planning Commissioners must be able to project ahead as to the consequences of a
series of decisions made under a range of ordinances they use as a decision making
framework, I believe I have that ability.
It is best to accommodate the growth we must accept in the least impacting way. What
changed in Ashland is that we are no longer a small town. Yes, we are small compared to
California standards but our level of traffic, and noise and the quantity of visitors belie a
small town label. In our quest to preserve what we call livability, our planning program
must adapt to this new reality.
Regarding affordable housing, it seems we may need to subsidize some projects by
removing land costs and possibly SDCs from the cost of housing, but it also seems wise to
explore additional options for using market forces to create some cheaper dwellings for
purchase and cheaper apartments for rental. Because I am in the business of buying,
renovating, and renting out houses and apartments, I believe I can offer practical and
creative insights into this problem..
One final comment is that contrary to Councilor Reid's stance concerning disqualifying
those who question City decisions from City boards and commissions, citizens who attempt
to hold a city to the standards it sets for itself in environmentalism and resource con-
servation should not be so punished or discriminated against, That equates to retaliating
against what are known as "whistle blowers", something I am sure Councilor Reid would not
condone in other organizations. If the City does not want to be held to the standards it sets
for itself, It should simply change the standards to what it does want to be held to
Thank you for considering this application. .
SincereIY'-f/ ~ ~ ___
~~\
I
I~
I
.. ............\.4&..._, '-"... -b~.....
\
Some city ordinances
boost property rights
In the last two years the Ashland City Council has made
several ordinance changes that have actually increased
what Ashland property owners can do with their property.
In conjunction with the Affordable Housing Ordiriance
was a provision permitting accessory dwellings in all
single-family zones. The dwelling can be no more than
1,000 square feet or no more than one-half the size of the
principal residence, whichever is smaller. There must be
adequate space for the additional parking required, and the
application is subject to the conditional use permit
process. The purpose of this ordinance was principally to
prov\de more small, low-cost apartments in Ashland, but it
also enhances tIle ability of purcha~ers to afford a home
because of the possibility of renting out a portion of their
residence to help p.ay expenses. The ordinance also serves
to help people Slay in their homes if rising taxes or other
costs make home ownership a financial burden. This or-
dinance also has the additional benefit of permitting addi-
tional density in a low-impact fashion as a means of dis-
couraging sprawl.
Another change reduced parlQng requirements to one
space for units under 500 square feet. This further en-
couraged the construction of small affordable dwellings
whether they be an addition to a principal residence or part
of an apartment complex. Any reduction of parking re-
quirements toward nonnal need (rather than maximum
possible need) is an enhancement of property rights.
Parking requirements were also reduced for commer-
cial projects toward normal need, which makes additional
development pOssible on a number of existing commerciat
sites. . In addition to enhancing property rights, this
measure is an anti-sprawl measure in that ilr enables more
to get done in less space. It should also have an influence
on improving the appearance of the Highway 66 area, be-
cause additional development will have to conform with
Ashland's Site Design Guidelines in the placement of new
: structures and with regard to landscaping. TIle downtown
: area will continue to have no requirement for on-site
: parking.
.'
The reduction of parking requirements in mixed-use
: residential and commercial or office projects is also an en-
; hancemen~ ~f property rights., Whe!l it can '?e shown that
. the peak demand for each use IS at different Urnes, the total
; parking requirement may be reduced by 25 percent. This
~. will also permit more to get done. on 'less . land which,
~ again, is a sprawl-fighting measure.
. The inclusion of a credit for on-stteet parking, except
: for areas around the downtown core and Southern Oregon
: State College and for areas where streets are below the
: standard width, enhances property rights by allowing
: more development on a parcel. It is appropriate to allow
; credit for on-street parking where streets arc wide enough
. to accommodate both traffic loads and parking. Most
: tow~s have large quantities of unused asphalt that could
: accommodate parking. Ashland has elected 10 actually use
: some of this space for on-street parking.
Planning is generally seen as restricting prC?perty rights,
; but here are some examples where good planning is ac-
: tually giving people more latitu~ with their property tban
: in most oilier communities, wbile at the same time heiping'
: to achieve seime long-tcon planning goals for the city.
: This is tbe kind of balance cities need in planning. .
EDITORIALS: Opinions expressed in the above
column are those of PubUsher Mich~l O'Brien,
Managing Bditor Ken O'Toole and contributing
editorial writer Brent 11lompson.
)'
l Jo...),............I......, '-"'.. -bu.~
Medford is heading
for planning disaster
Medford could become a great city of 80,000 or 100,000
people if the leadership determines to work within the cur-
rent geographic confines, and if it determines to be daring
and set a goal of building not just a business community but
also a livable community. Continuing the present course,
however, will lead us to a planning disaster,
TIle formula for changing Medford's style of development
10 bring about livability concurrent with growth is simple,
but it does involve a change of the post-World War II mental
set regarding land use planning and transponaton. Because
Medford is our COUlllY seat as well as the largest and most
important city in southern Oregon, we all have an interest in
its future.
TIle Tidings suggests the following policies for future
development:
Pennit small accessory dwellings in all single-family
wnes. This adds density with minimal impact. It is an aug-
mentation of property rights, and a measure that enhances af-
fmdability for first-time buyers and for the retired who can
use additional income to pay expenses.
Offer density bonuses for common open space in sub-
divisions. Medford needs increased density to slow its sprawl
and an open space program to mitigate the impact of in-
creased density.
Favor mixed-use structures by requiring parking only for
the principal use when it can be shown that the peak need for
parking for each use will be at different times.
Gain pedestrian and bicycle-access easements where
feasible in all land partitions and subdivision and in any plan-
ning action where such dedication might reduce the genera-
lion of both short and long vehicle trips.
Set a maximum as well as minimum parking standard so
existing developments can expand and diversify al\d so that
future developments won't be bound by banks or convention
10 provide more parking than is normally needed.
Re-7.0ne from residential use to commercial use some land
near isolated subdividions so the possibility of reducing the
number and length of vehicle trips from those subdivisions is
increased.
Acknowledge that widespread development in the County
will add a significant burden on the Medford street network
and move to discourage development in the County where
the car is the only viable form of transportation.
Cuntinue to incorporate Dear Creek into development
where possible.
Look at every planning action in tenns of how to reduce
the vehicle trips generated from the project and their length.
Encourage three-, four- or five-story non-blocklike struc-
tures which will enable a developer to get more done in less
space while not giving the city an overly imposing skyline.
Acknowledge that Medford is now a metropolitan area
where the economical use of space is necessary to avoid fur-
ther sprawl.
Save architecturally significant or historic structures, and
focus on keeping the downtown a place where people both
live and work. Set up historic zones where appropriate, such
as the arl:a cast of lIawthornc Park.
Annex land only when there.is a proven need and only
when there is a population density greater than what is
needed to support public transportation. Medford's current
density of 2,600 people per square mile is much too low.
Medford must re-evaluate its position that a vital business
cOllllllunity is mutually exclusive to a comfortable, livable
city. Medford developers must understand that there is
latitude in the concept of "market demand," Its leaders must
learn how to plan II city where the probabilities of traffic-
snarled streets will be reduced in the future.lfits paid staff or
its volunteer people won'tleam or can't learn how to get the
job done, they should step aside, The job is too important to
the people of the county to be left undone.
EDlTOlUALS: Opinions expressed in the above
column are those of Publisher Michael O'Brien,
Managing Editor Ken O'Toole and conlributing
editorial writer Brent Thompson.
/1
ROBERT SALADOFF
ARCHITECT
.
.
.
[iRk C I I
I .
.~, :or C f) f5 'Ntv
HI. .
i.I:)r r.::'C':. . ~ " . - '" ....
---..,) -. -_.~ . -. I _.'
I :
, ;
December 6, 2002
.....-.......... ~ .. ~ .
Mayor Alan DeBoer
20 East Main Street
Ashland, Oregon 97520
Dear Mayor DeBoer,
I would like to formerly apply for one of the two open positions on the Planning
Commission, as recently advertised in the Daily Tidings. I believe that along with the City
Counsel, the Planning Commission plays an important role in guiding the future of
Ashland.
My family and I moved to Ashland nearly five years ago and we are happy to call it
home. I have been practicing architecture since 1994, and I have had my own local firm
since 1999. My practice focuses on residential, light commercial, ecclesiastic, historic
restoration, and sustainable design.
I hold a bachelors degree in Business from the Pennsylvania State University, and a
Masters Degree in Architecture from the University of Maryland. As part of my Masters
Degree, I also received a Certificate in Historic Preservation. I am currently serving as a
member of the Ashland Historic Commission and believe I have made considerable
contribution to its increased credibility and impact on the community.
I believe I can make a valuable contribution to the Planning Commission and the
City of Ashland as a whole, If you have any questions, please don't hesitate to call. Thank
you in advance for your time,
Cc: Barbara Christensen
City Recorder/Treasurer
545 A Street
Ashland, Oregon 97520
541.482.3772
fax 541.552.9512
salarch@rnind.net
ROBERT SALADOFF
ARCHITECT
. . .
Education: Architecture "nd Design
University of Maryland, College Park, 1994
Masters of Architecture with Certificate in Historic Preservation and sub-interest in
Urban and Small Town Planning
Business
Pennsylvania State University, State College, PA, 1979
Bachelors of Science in Business
Temple University, Philadelphia, PA, 1981-1985
33 credits towards MBA
Experience: Architecture
Sole Practitioner, Robert Saladoff, Architect, Ashland, Oregon
October 1998 - present. Licensed in Oregon.
The practice focuses on residential, light commercial, ecclesiastic, and
historic restoration projects. Clients are also offered services in sustainable
design including healthy building practices, energy efficient systems, and
environmentally sensitive products.
Barnes Vanze & Assoc., Architects, Washington, D.C.
March 1995 - March 1998
Worked as an intern architect for residential and light commercial nrm. My
responsibilities included programming, design, working drawings,
construction administration, and client interaction for small to medium sized
projects. Projects included design and project management on residential re-
models and new construction, churches, commercial properties, and historic
restoration.
Stoiber and Associates, Washington, D.C.
January 1994 - January 1995
Worked as an intern for small residential and light commercial firm. My
responsibilities included construction documents and construction
administration for several light commercial projects.
545 A Street Ashland, Oregon 97520
541.482.3772
fax 541.552.9512
salarch@mind.net
University of Maryland, Department of Architecture
September 1992 - December 1993
Teaching Assistant for introductory architecture course: Introduction to the
Built Environment.
Grimm & Parker Architects, Calverton, MD
June 1993 - August 1993
During this summer internship, I worked on various activities including
presentation and competition drawings, shop drawings, and code and
product research.
The Octagon (American Architectural Foundation) Washington, D.C.
June 1992 - August 1992 .
Performed restoration of historic Coadestone mantels and chair moldings at
this historic federal period, Washington, D.C. home. The work was part of a
five-year project to restore the Octagon. The summer internship also
included historical research, resulting in a publication by the Foundation.
Historic Preservation Division - District of Columbia Government
June 1991 - September 1991
I performed physical inspections and developed written reports of historic
landmark properties, and reviewed and summarized files relating to historic
preservatlon cases,
Business
Prior to returning to Graduate School in Architecture, I worked in business
for several medium and large U.S. and international firms from September
1979 - June 1990. I gained extensive experience in many areas of business
including marketing, marketing research, and planning, with both public
and private clients.
Memberships and Organizations:
American Institute of Architects (AlA), 1994 - present
National Council of Architectural Registration Boards (NCARB), 1991- present
Sierra Club of America, 1982 - present
Ashland Historic Commission, 2001- present.
ROBERT SALADOFF
ARCHITECT
. . .
RICHARD J. SHAVEY
December 16, 2002
Alan DeBoer
20 East Main Street
Ashland, Oregon 97520
Dear Alan:
I am writing this letter to offer my volunteer help to the City of Ashland in applying for one of
the vacant positions on the Ashland Planning Commission.
I am a practicing Architect, writing Construction Specifications for MulvannyG2 Architecture in
Bellevue, Washington and Portland, Oregon. My office is in my home in Ashland and I telework
with the office primarily in Portland, traveling to both Portland and Bellevue once a month for a
couple of days.
I am relatively a new resident in Ashland and most of my planning experience has been in the
Seattle Area. I have a strong background in architecture., construction and planning and enjoy my
work in these and other associated disciplines. As you can see from my resume, I have worked with
local community and citywide citizen groups. I enjoy the process parts of planning.
If you need additional information, give me a call.
Sincerely,
~~
Richard Shavey
694 OAK KNOLL DRIVE
541-488-6454
ASHLAND, OREGON 97520
FAX 541-482-5444
PLANNING BACKGROUND
2001-2002 - Ashland Schools Foundation
2000-2002 - United Methodist Church Board of Trustees and Future Planning Committee.
1999-2000 - Low Income Housing Task Force
Chaired a six member committee appointed by University Presbyterian Church
in Seattle to develop a strategy for use of funds that had been given to the church
to provide for low income housing for families.
1995-1998 - Seattle Small Houses Task Force
Seattle AlA working committee
Goal was to fmd creative ways of thinking about new forms of housing.
How could we change the building and/or housing codes and find new patterns
for smaller-scale housing that would be more affordable.
1993-1996 - Coalition for the Homeless
Activist group working to develop housing opportunities in Seattle.
Main focus was to look for housing opportunities at the Naval Air Station
property at Sand Point, which was being surplused by the U.S. Navy.
1992-1993 - "Breaking Down the Barriers"
Seattle Housing Authority Charrette
Purpose was to develop plans and strategies for resolution of the Housing
Communities' issues while improving living conditions and security.
1988-1989 - "From Effort to Excellence"
Selective Leadership Course by the Seattle Chamber of Commerce.
1984, 1985 - King County Task Force on Affordable Housing
Appointed by King County Housing Authority Executive Director.
1973-1979 - Seattle, City Planning Commission
Appointed by Mayor Wes Uhlman for one term and appointed for a second by
Mayor Charles Royer.
Chair for two years, Vice Chair two years.
Started development of a new Comprehensive Plan for the City.
Chaired the citywide citizen task force to develop the Growth Plan for Seattle.
One of the writers of the draft Growth Policies for the City
Made the full presentation of the draft policies to the City Council, which were
adopted.
As chair, I took the Planning Commission into 27 Seattle Neighborhoods for
meetings concerning local and citywide issues in those neighborhoods.
1974-1976 - "Alternatives for Washington"
Appointed by Governor Evans to serve on the statewide task force,
The goal was to determine the choices in Washington State for the next ten years
1973-1985 - South East Effective Development
Brought together the 2 low-income housing communities, the local Chamber of
Commerce and 17 Community Councils to form a consortium called SEED.
Purpose was for these groups to stop fighting each other and work together to
encourage the City to treat the Southeast Area of Seattle, favorably.
Secured funding, interviewed and hired original staff of Program Manager and
Administrative Assistant.
SEED Planning Committee Chair for five years.
SEED still is in operation with a staff of seven planners.
1971-1972 - Appointed by Mayor Uhlman to serve on the Seattle 2000 Commission
One of 12 citizens appointed by the Mayor and confirmed by the City Council.
Elected to the Five Member Executive Board,
A citywide citizen goal setting and planning effort looking ahead to the year
2000 in Seattle.
''001'\1 GREENE
P.O. BOX 516
ASHLAND, OREGON 97520
541/482-5904
.
December 13, 2002
-
o tEcteOVlE ~
" DEe 1 3 2002
-
- ..
Mayor Alan DeBoer
City of Ashland
Ashland, Oregon
RE: Ashland Planning Commission position
I would like to be considered for the Ashland Planning Commission. I believe that my
experience, background and education would lend a valuable perspective to the
planning process in Ashland.
-----
I have been involved with land use planning since the 1970's, with my first experience
being a member of the original citizen group formulating the Ashland Comprehensive
Plan. I served two years on CPAC, four years on LCDC sub-committee for Goal 1
Citizen Involvement and three years on the State Housing Council. I was on the
Ashland Planning Commission for seven years, two of them as chairman, during which
time I participated in the development of the solar access ordinance, the hillside
protection ordinance, performance standards ordinance and the update of the
comprehensive plan. For the past five years, I have served on the Jackson County
Planning Commission. While on this commission, I have been involved with the
regional problem solving process and transportation planning. My experience as a
builder/developer for 25 years would bring to this committee a working knowledge of
the business side of planning and assist in evaluating the affect of costs procedures
create on a practical basis.
All this experience gives me a working understanding of our ordinances, which many
citizen1s do not possess, along with a broader grasp of the state's planning goals.
Being involved with planning at the city, county and state level, I see the importance
of planning on a region-wide basis and believe that issues of growth management must
include a regional approach.
Additionally, I have been involved in many other committees, from Ashland's SDC.s
and Siskiyou Boulevard design to 4-H leader and superintendent of the county fair. On
a state level, I have served on the Oregon Home Project and the Northwest Power
Planning Council Energy Codes Committee. All of these associations have helped me
to understand the importance of working within a group to find common ground for
consensus bui Iding.
Finally, as a 55 year resident of Ashland, I have witnessed many changes to our city
and possess a historic view of our town. As I am moving toward retirement, I have the
time that is necessary to serve on such an important and time consuming commission.
Thank you for your consideration.
~c:e1JL
Don Greene
Vance C Popelka
575 Oak Street
Ashland, OR 97520
541.261.2839
aklepop2002@yahoo.com
December 14, 2002
Alan DeBoer
20 East Main Street
Ashland, OR 97520
Dear Mr DeBoer:
Please accept my application for a position on the City of Ashland Planning Commission.
I have lived and worked in Ashland for the .past five years, and have the desire and ability
to make a firm commitment to the community by participating in city government.
Having no personal agenda, I would strive to make decisions based solely on land use
criteria.
Thank you for considering me for a position on the Ashland Planning Commission.
Please feel free to contact me with any questions.
Z77
Vance Popelka
Vance C. Popelka
P.O. Box 789
Ashland Oregon 97520
1-541-261-2839
575 Oak St.
Ashland Oregon 97520
Experience: Gordon Trucking Inc. Pacific I Wa.
Company Driver July 1 st 2001 to August 15th 2002
Class "A" Interstate truck driver I specializing in double
trailers and the movement of hazardous materials .
Safeway (Portland Division) Clackamas Oregon
Retail Food Clerk May 1998 to June 2001
The Ordering I Stocking and Sales of grocery related
merchandise. As well as managing the store in the
evening hours until closing thTle . A position referred to
by safeway as a P.I.C. (person in charge)
Safeway (NorCal Division) Pleasanton California
Assistant Manager December 1992 to March 1997
Supervisory position in the ordering and sales of
grocery related merchandise. Also direct control of the
store as a going concern on the managers days off
each week.
Carmel Mission Cleaners Carmel California
Manager January 1981 to October 1992
Maintaining the traffic and continuity of a large
Drycleaning and Laundry plant which operated 24
hours a day 7 days a week. Including the
bookkeeping I banking and sales duties required for
ifs day to day operation .
Education:
Menlo Atherton High School
Menlo Park California
1980
References: Available upon request
~:'~~~.7-
December 16, 2002
, . ,',-. "'-"
Re: Request for appQUit;d~'~~ PJaitni1)g&J;~i$sion
.<-:;:,"~:~_;..~.,-.:;:.T.;~_~,;.;;~-,c-.,.~.i.~'.':. -..'i. ->~.;, .,:;~&;<,,,,i;_;:.
.. .. .. · ." -~. :-.. ~;,-:?~~:~~~'r:/..:' :
--- .-_...,....
Mayor Alan DeBoer
City of Ashland
_4'...-......... ...----
.. . .. . , , .
, '-- . "', -, ~- " -.
.~.~,'"...,~:,~'_',-t:,,:~. ~.., ; :...",~
I am writing~.YQ '., ., ';' '". ,"Y' .;,~PPQiqtln~~~_~~!J!e~~~cy on the Planning Commission. In
. ',:'".. .~'~~~:r::x~~J: t~;:-:.;- -. ~ :.' -':' .. \'; ~~.._~:_-~~~~~f?'~~;~(-.\[\"-\", _ , .,:.
previous commiup,. '~imq,~ :ot} ""0. ' - '.ii::~.~,qualitications,:Attachedis a list of
. .<:.. )".<'~' if.~:, .. 0,'1, ",,;~.~:>}:~::l:f;':~.::"::~ ~,::-- -~. ,-. ,; .';",.. "':} !'~',:, ,.:~~ ,,*.>.:.'::.\, ".:...
some of the co~tf~onS;..~d . , 'th,~ch I have ..been. involved, that may
',: }:,.::"~~'~~,-t:::~r:i.:,-~~~~.~::;;>!<. .. . - ,"_d:.-.;' .... .,)~_.:~_~~;::~-:,'t,.~,. ">:" , '.-' .
serve as more specifi~;Q~a,lpp~ (Ot4tieF. '. ,," iCtl~ion.
."_ ..,._._.'/:.'_'",,>" ..'_ ",_,'" -. :.;.:<>_":..,../!:~(-,:t",'_':~':,,., .
As you know, I bavebeen closely involved Wlth'the schools this year, particularly with the
Ashland Schools Foundation -. developing and coordinating the (over 300) volunteers for the
SOS Ashland Campaign and~igning,andJ,nain~!n~t1gthe SOS Ashland Website. I fmd it
richly rewarding working -wi~:,1he, generous and colJlD1unity minded people here and especially
on projects that "make a differepoe".
I am confident that mypast~ence in co~uni~,,>development and planning along with
! "'_: _' -".','.', '. ,._.::..."':' . ."',.l._'........ _.' '
my current "zeal" in~s/1l1i-.~ew ho.mewwn:iWiJJ,.be.ii. welcoD1e addition to the Phmning
" :. . .:. .. "., ~~:::~.\. ...,......";. f' _" '~r~~~" ;".- ~::'_~_:~.~~>'f:,'-::i:-i};,":~~.- '_:
Commission. . .,. .... '
I am enclosing, again, the article from the "Tropical Tribune" in Florida, which also states
numerous projects and activities with which I have been involved in the past. Thank you for your
consideration.
.~....,......
.' ,.'
. ,
,~ . - -
.
I.
'". .". GOasQN: . J~.P.
"~~~<X~r~: .. . ..' .r . .,'~ '~I!I1~'(f~..i;.: ;~~
.. r Consideration of ttPpom.
..tf . ,
",,-.. ..l'...hl....d'. _.' 'lU:'flr
; '~~r.,_ .~.,;
'!-2". .'{;';,;; ;;,,;~i;.i;,~./:ff;,,::, '.,. ....'f..,~",;;' .
ent' t(fthe PlRnmttg: eOinlldssion
Accounting degree from the University of Miami 1970
A practicing Finance and Business Consultant in Miami and San Francisco for many years.
Upon returning to Miami Beach in the mid 80's, became involved in the early stages of the
re-development of "South Beach" through The Miami Beach Chamber of Commerce's and City
of Miami Beach's Economic Development and South Beach re-development committees.
Member of the Greater Miami Chamber of Commerce's Economic Development Committee.
'..Founding President of the Bay Harbor Islands Merchants Association.
Founding Board Member of the Bay Harbor Islands Economic Development Association
Aide to Councilman Peg E. Gorson of the TOWN OF BAL HARBOUR ( Florida)
working on numerous city planning and development projects in the late 90's until moving
to Ashland in 2000.
..I. ..JL.i ~ '-.I ..I. '-U '-.J 1. ... U . '-.J .... . ...L.i ~... ~ ~ ~ J..'" ............. .........JL..,j
Bay Harbor Islands' Only Native-Born Citizen Migrates West
did. Courons were also Commerce. was the
given ~mrmy mcrcha~ FoundinR President of the
police ofTicc~<:rC!s.!!nl ~crch.nL~ Association
'uilrd:lo. communil .,tnd :e Foundina Board
leaders and city workers 10 Mcm r of the Bay
give oul 10 kid~ that they .~r Isla.ods Ocvc:lop-
R~in& 50RlClhing men! ASSOCiatIOn.
~~pCai1::Tbb ~ard was len
was designed 10 keep kids years old when they
i'r'Om developing I~C mewed to Bay Harbor.
~on that authority where he attended the
tigu-re.<; were only there to elemenlary school.
look for bad things and Together, he and Craig
~ joined the 80)' Scouts. As
---------n.c Go~ons ao:JV.g e,..;.. RidulNl, ./mIy.nilllill.? he docs with most things,
supporters orllle "Just SarYcs" philosophy._..,IO Craig gal real involved and went on 10 be an
sports. mUSIC, the arts., computen, the Internet, Assistant Scoutmaster and eventually became
elc. Thev hl::lieve that exciting and mtereshng certified to -rrain the Trainers"
h-obbics and
~ill
rUJTi1TPCOplc's
~ave
For the past ten years Craig and Jody
Garson alnng wilh thC'ir IIW{> children,
Hillary (7) and Richard Marl ( 18) ha\'('
lneed our community with their Business
Enkrprise, public involvement. and efforts on
behalf of our areas schooh, youth and
bUliRe$5Cs.
Next month they wiJl he moving tll
Ashland, a charming artistic and cultural town
in <<luthem Oregon with a population of around
19,000. Craig spent a year there in the early
e.,hties and has dreamed of returning In ,;culc
then: ever since.
Craig and Jody, both from long-lime
MWni Beach families. grew up here and
<cnded Miami Beach lIigh School CraIg
cradu~tcd in '65 and Jody (Segal) in '70 They
met in 1989 and were m<lfricd in Seplcmber of
1990 while in the midst nf renovating lhe
4ownslair5 at 1166 Kane Coneoursc (former
orrlCC5 of lleg E. {Jor!';on Interior r>csl~n.~l to be
_ Ice Cream Parlor/Sandwich Shop, Thai
December SWIRLS opened for busincss with
old.faMioncd curtains, tabJecll'lhs, wOlldwork
and an entire mirrored wall of glass ,shelves g1. I'
lined up with large c;lIldy J<lr~ full of d(."lieiou~ ~
coodic~. Crnig ltad
The shop stayed npen unttllhe lasl movie returned to
kt out next door and the west end of Kane Miami Beach
ConoourlOC took on a whole new life On Friday in 1986 after
and Saturday nights the couple could be seell ten years on the
through the front window, in their ehers coals West Coast,
.... hals, making fresh ice cream. They would mostly in the San Francisco Bay Area 'as a
pua out samples in the shop and on lhe Klreel theatrica.1 producer, talent agenl and perl"orming
and IChmoozc with the customers art. publisher. Right away he gol heavi.!!..
After school Ihe kids k parents 'NOukl involved in the Greater Miami and Miami
flock in for i1ftcmoon treats . I !!9'hChamben of Cornmcn;c,
The GonoM really loved those Jervina on the Film &~.
k*. They ~loped all kind!' Entertainment Committee, the
of incentive: pro;ram" Arts Council, and many projects
Report Card time w.:u. -ana committees focused on the
Crail" favorite:. They offered a -re-dcvclopmcnto-f-the Soutn
f'ftIC treat of' one kino or anolher .BcaC'h.rea and Special Evcnl5.
for eKh -A- or top Conduct or ----,Tc-has--iem;!in~cd--"very
Eft'ort.,.de. If a child got all exCiled ahclUl the dcvelopmenl
"A's" they &at a free party. Musl and lurlhcr pnlelltial of the
special of aU, they rewarded the whole area Hut, when he
kids who Jhowied Improvement. A~,~in..'Su.""akrGono'1 married Jody and they opcncJ
Cl'Ilia said, hNot 1II1i ki.J.s ,lrc ",ith Rid,.", (1 t) ,",,1 Hiltlll)' the Ice Cream Parlor, they both
AaCurallyaood students and all I (7 ''''I.) M..r /995. liked the f<.::c1 and e:nergy or u"y
tudiIi \earn dilferen(\.y. It':; the one" who NII.Wo-' ilalnul Isl.ands, w they ,no...ed tv an a!'.l.llmenl
traprovcment with good Effort and Conducl behind the Elementary School.
&rades that really have: my admiration and The Tropical TribUlle (then the Elal Bay
raped." Surf News) was getting "Iarted at the time and
Swirls immediately became a Dado: Swirls was one of its rirst advertisers. The
,..,. with Bay Harbor Elementary School Gorsons have always been good friends and
_ aupported every function possible very supportive. They inviled K.C. and Ra to
~ ai50 star1ed the "Caught You Being reg E. and Norman's 50th wedding anniversary
~ ph~ in which QCh IC~I teacher and first introduced them tQ the local ;~iety"
.. JnoaI cDouIh coupons for a fTcc Ice cream [see Tmp Trib 12119/92]
(If frozen yogurt to give one 10 each student !n the rollowinst ycan Cr.lig ~ very
..... tbc )Car for somc:thiaa special that they ~YC in the Gold Coal Lhamber of
III Oelo-
ber Ihal year
Hillary
born... (here.
in thc apart-
ment. Jody n(lt
only believes
in and prac-
tices Natur:tl
Childbirlh. hut
also h;;a" taught
c1a5.'lCs. Well.
the proud
Daddy painted
a JO.foot wide canvas banner and hung it over
the balcony railing facinS the school and most
of nay Harhor. II read: "IT'S ^ GIRL!
HILLARY GaRSON . DaRN RIGHT
HERE.!M II was the talk of the
Island for more: thall a week.
l11i5 made her the only true B.y
Harbor Island" Native Citizen
lhat we know of {If )'ou are
aware of any other~. please:
inform us.} I,;cc Trop Trib
IO/14{q2}
Neetling more room, they
bought a ~fI'lciou,; home with a
fXK"1 on I 0 I "I Strcet 0f1 the \\Ie!>t
i~land, They've been rixing it up
little by linlc for eighl years.
J()(~y SilY". "It fil:lI~! We're
filUllly finished ollld nO".... we'n: llluving aud
putting it up For Sale. It does really fccl great
though to see it all done."
Craig and lady sold Swirhi in 1995 and
Craig pursUed his new career as a computer
Tech and consultant. Jody, already a Realtor
Associate and Morlgage Broker, finished her
. dcgree as a Dietetic Technician and Certified
Dietary Manager. Richard chose computer
programming for his electives at Beach High
and is now rinishing his first year at Florida
Slate, majorina: in Computer Engineering.
Craig aOO Richard donated their lime and
worked together to re-eondition and upgrade
eight computers to set up an early childhood
computer lah for the prc~hool and kinderganen
at Lehrman Day School.
Biliary has been attending Bay l-larbor
Elcmenlilry for lhe pitsl lwo ye.m. where J('II.ly
ha" been a room mol her. classroom volunteer
and lhis pl.'it year !';lar1ed a second Girl Scout
lroop since the other was full.
A Rer selling the ice cream parlor, Craig
channeled hili; Community ServlCC ^OOlCtlonN-
towards lhc Homeowners As.~latlon whete
~-upon-Joinini-he was elected as
Ireasurer. and i$ currenil~d~-He
'lrfiow detenmncd to bring new blood into the
aSJO~:UHon In r~_vltalizc it. When another
board mcmber reeellt~ him MWhy do you
C;lfC...you're leaving?", he could ollly rnpond
with all a!'tounded look and then replied.
"Because it's necded it's right and "'jlhoul il
you have tl<> spiril as a community and no voice
in the deci~ion making procc!'s"
Craig is very familiar with thai proq:ss.
In 1991 a group of Bal Harbour citizens
convinced his mother. Interior Designer Peg E.
Gorson, to run for Bal Harbour Council. They
said Ihal they neelled someonc with hcr
intesritya.nd good reputation. Together with his
sister, Interior Delligner Sandi.Jo Gor50n
Gordon, they ran the cleanest campaign in
recent memory and defeated the incumbent by a
twotoonc margin. Crail_been Peg'.council
aide throughout her term and they will bOth
mill that relationship.
-- Whi5e living in San Francisco, it was his
involvcmc:nt in Show Busincsa;
that took him to A,hland,
Oregon on several visits to
attend the Oregon Shakespcve
Festival with it's outdoor
Elizabethan thCfatre and award
winning performances. It was
there where he discovt'f'Cd the
-ROGue River" one of Amcria's
la~t designated "Wild and
Scenic RiveR-, He later spenl *
almost a year there enmeshed in
a whitcwatcr video venture and
guiding numerous lrips down
I~ ri"l:l. Yw"h.:n il CllJT1C fj.,..~ In teave. he vowed
to return someday 10 settle in the area.
The Gorsons have visited the area scvcr.ll
times, they bavc pure:hased a wonderful home
on 1.3 acres with a creek and a pond and they
arc about to take the plunge. We wish them the
be"t and know that the Town of Ashland will
find the Gorson family a wonderful addition to
their community. . We certainly have. .
~
TIle! Gnnnns ., ,he "LOVE" sc"/plut"r 'Hi",,;',. on K.lle
C..r.."., Crai,. C"".d/.... Peg. E.. /lil/.". .n' Jlllly.
Page 28 / Tropical Tribullc / May 2000
Page 1 of 1
Main Identity
From:
To:
Sent:
Subject:
<julifranC@charter.net>
<awdb@aol.com>
Monday, November 25,200210:42 PM
planning commission
r--- r--' -'.. U ~--
r r. \. -. . ."';. ._~...." r-,~.. '\,
I;' \:
; , . :; .
,': ..
-il I
!i. ,
. - I '\;~! ! 1
. .... ., r i:.. . '. I ! ~ ..
L ij~.~:: <> _. ,..:. i,j'C'j2.J
-Dear Mayor DeBoer:
-.... _. - - - - - .. - - - . - - - _.. ,.~.... - ~ - - -...... ,-,
I am writing to let you know that I would be very interested in becoming a member of the planning commission.
understand that there are two openings on that commission and I would like to be considered for one of those
positions. I have lived in Ashland since 1977 and have been an active member of the community. I was on
CPAC in the early 80"s, a councilor in private practice, now retired and presently I have a business in downtown
Ashland that I have owned and run for the past 1 0 years called Perfect Solutions. In the past I have taken
classes at SOU for my own interest, in subjects that included issues of city planning. I feel I have the interest to
devote to the planning commission and that I could be an active participant. I recently spoke to Marilyn Briggs
about my interest and she gave me an idea of the time commitment involved and I feel that I have the time to
devote my seltto this activity. I would be grateful for the opportunity to discuss this with you in person. Thank
you tor your consideration - Juli Teitelbaum ~\~
~~~ c.kc~ s"
~\\-t~ ~ q~-z.o
sq\- q8d-- 9~'S-
Outgoing mail is certified Virus Free.
Checked by AVG anti-virus system (htto:/lwww.grisoft.com).
Version: 6.0.422 1 Virus Database: 237 - Release Date: 11/20/02
S~vJo.A-\2- '
11/25/02
n~ ~-,--
Fra~,,~erteau ~ Planning Commission
From:
To:
Date:
Subject:
"aaron corbet" <ukhuru@email.com>
<awdb@aol.com>, <donlaws@mind.net>
12/17/02 7:04PM
Planning Commission
HOWDY!
I would like to be on your Planning Commission.
I will be out of town until about January 5th or 6th, 2003. After that I can be reached quickly at this e-mail
address, which I check frequently.
About 13 years ago I was on the Board of the Northwest District Association (NWDA), in Portland. This is
a neighborhood organization, analogous to City Council. In fact, previous mayors and Council members
were not infrequently recruited from the NWDA. I had no political ambitions.
I was Chair of the Public Safety Committee, and was also especially concerned with (low income)housing
issues. I fought mightily (and unsuccessfully, as it happens) against
"gentrification" of the NW neighborhood, and the razing of good housing to put up row houses. There was
a big brouhaha about this at the time, which hit all the papers. We succeeded in saving three historic
houses, but otherwise were unable to stave off the real estate development juggernaut.
I am quite used to researching just about anything, including legal issues, and am cursorily familiar with
Oregon's land use laws.
I have also been very active, some years back, in a variety of environmental issues.
I will be up front here that my primary concern on this Board would be to implement a program for
low-income housing, preferably through sub-sidies and grants of some sort. We need some creative
thinking here, and STRONG LEADERSHIP. I don't much care whether any more rich people get to live
here or not.
Dr. Aaron Corbet
POB 1365
Ashland 97520
(no phone)
ukhuru@email.com
(after 01/02/03, also abc@ukhuru.net)
Sign-up for your own FREE Personalized E-mail atMail.com
http://www.mail.com/?sr==signup
Meet Singles
http://corp . mail.com/lavalife
Office of the Mayor
Alan W DeBoer
MEMORANDUM
DATE:
January 2, 2003
TO:
City Council Members
FROM:
Mayor Alan DeBoer
RE:
Appointment to Conservation Commission
January 7, 2003 Council Meeting
This will confirm my appointment of Carol Carlson to the Conservation Commission for
a term to expire April 30, 2003. The vacancy was created when Mort Smith resigned in
November, 2002.
Attached are copies ofthe applications received, and a copy ofthe advertisement as it
appeared in the Daily Tidings. The vacancy was also advertised on the City's Web site,
and on the notice board in City Hall.
Attachments
City of Ashland . 20 East Main Street . Ashland, OR 97520 . (541) 488-6002 . Fax: (541) 488-5311 . Email: awdb@aol.com
~'''''''''''''''.....,._,.. ,-..-....... --.......-,. ....,,-
The City of Ashland has a vacancy on the CONSERVATION
COMMISSION for a term to expire April 30, 2003, with a possibility for
reappointment for a further 3 year term until April 30, 2006. The
Conservation Commission typically meets on the 4th Wednesday of
each month at 7:00 p.m. If you are interested in being considered for a
volunteer position on the Conservation Commission, please submit
your request in writing, with a copy of your resume (if available) to the
City Recorder's office. Additional information regarding this position can
be obtained from the office of the City Recorder.
APPLY TO: The City Recorder, City Hall, 20 East Main St., Ashland.
APPLY BY: Monday, December 30, 2002.
r... .,
CITY OF
ASHLAND
Please publish:
Tidings - Wednesday, December 11 and Saturday, December 14
Revels - December 19
Please refer to Purchase Order No.: 56680
Questions: Call Fran at 488-6002
~
\ &t\G\02-
To: Alan DeBoer, Mayor, City of Ashland, and Conservation Commission
From: Carol Carlson
Re: Application to position on Conservation Commission
Date: December 30,2002
'-"' _' J
Please consider me for a position on the Conservation Commission.. J .am. ... ... . .. . . . .'. .
passionate about conservation of water, energy and other resources, and I think
citizen understanding of issues is critical. I have admired the work Robbin and
Cathy do and appreciate the information sent out with the monthly utility bills.
I've lived in Ashland four years, moving from Colorado where I lived in a small,
conservation-minded community. I am a Master Gardener and Permaculture
enthusiast (classes with Tom Ward.) At home, my husband and I use a
clothesline, mulch and drip irrigate in the garden, make compost, bring wood
waste to Biomass, use a low-water toilet and compact fluorescent bulbs. We
investigated installing a solar hot water heater, but even with rebates, it seemed
too expensive for our level of use. My husband is an inventor, built an electrically
assisted bicycle, and studies alternative fuels, among other things.
I am willing to put the time in to learn what I need in order to make intelligent
decisions on the Commission. I have a full-time job with some flex time in my
schedule. Recently, I worked with City Planning and developer Russ Dale to
bring neighborhood concerns and solutions into the planned subdivision on North
Mountain. I learned in that process that the City has limits on what it can ask, or
even inspire, developers to do to conserve water and energy. That is why I'd like
to work on the larger picture.
Thank you,
Carol Carlson
509 N Mountain Ave
Ashland, OR 97520
552-0203
509 N Mountain Ave
Ashland OR 97520
Phone 541-552-0203
E-mail dward@jeffnet.org
Carol Carlson
Position Sought
CONSERVATION COMMISSION VOLUNTEER
Experience
12100-present Pacific Domes Ashland, OR
Office ManagerlBookkeeper
For an international company manufaduring canvas dome shelters,
· Bookkeeping, payroll, tax reporting for 15 employees.(QuickBooks Pro)
· Oversee customer orders from sales to shipping.
· Oversee flow of operations, Database. (MS Office)
· Order supplies, manage inventory.
11/99-8/00 part-time Ashland Massage Institute Ashland, OR
Office Managel1Bookkeeper
· Bookkeeping, financial reports (Quicken), database.
· Customer service with students, teachers, prospective students;
reception, phone, mail, and e-mail.
1993-2000 part-time DC Drums Loveland, CO
Business Manager for a national company manufaduring djembe drums
(machinery and process invented by my partner, David Ward)
· Bookkeeping, payroll, financial planning.
· Customer service, marketing, purchasing.
1982-1999 Sunrise Ranch, The Emissaries Loveland, CO
General Manager (3 yrs)
· Co-manager of staff, finances, policy for a spiritual community of 120
residents, offering intemships and conferencing facilities
· Projed development, long-range planning, budgeting, research
Garden/greenhouse manager (8 yrs) - 5 acre organic garden
Preschool Teacher (4 yrs)
Education
1964-1968 Harvard University, BA with Honors in the Social Sciences
Life-long leaming in psychology, ecology, community.
References
Provided upon request
Brent Thompson
P.O. Box 201
Ashland, Or 97520
29 December 2002
Mayor Alan DeBoer
Ashland City Hall
20 East Main
Ashland, Or 97520
Re: Conservation Commission
Dear Mayor DeBoer and Council,
I am interested in serving on the City of Ashland ConservationCommission. I am
pleased at the progress we as a City have made with energy conservation and
recycling in the last years, and I would like to be a part of an effort to increase
consciousness further.
I was an early advocate of including recycling areas in all new multifamily
complexes, and I do require recycling as a condition of tenancy in my apartments and
commercial rentals. I have some simple ideas as to how we can go to the next level
towards sustainability in Ashland.
Thank you for considering me for the position.
Best reg~~
~~Lr \A'~~~~
Brent Thompson
488-0407
PUBLIC HEARING AS CONDUCTED BY THE MAYOR
1. Call to order. "1 call to order the public hearing regarding this land use matter."
2. Abstentions, conflicts, ex parte contacts. "Do any members of the council wish to
abstain, declare a conflict of interest or report any ex parte contact?" (If contacts are reported,
ask if any participant wishes to comment or challenge that report.)
3. Staff report. "At this time I call for the staff to present the proposal and list the applicable
standards." [STAFF PRESENTATION]
4. Applicant. Would the applicant please come to the podium, state your name, address and
make any comments you may have for the council regarding the application?"
[APPLICANT PRESENTATION]
5. In favor of applicant. "Does any member of the audience wish to speak in favor of this
application?"
[PRESENTATION IN FA VOR]
6. Those opposed to applicant. "Would the opponents please come to the podium, state
your name, address and make any comments you may have for the council regarding the
application?"
[OPPONENT PRESENTATION]
6.1. "Does anyone else wish to speak in opposition to this application?"
[PRESENTATION IN OPPOSITION]
7. Staff response. "Does the council have any questions of staff or does the staff have any
matter they wish to respond to?"
[STAFF RESPONSE]
8. Rebuttal. "Does the applicant have any rebuttal?"
[APPLICANT REBUTTAL]
9. Close public hearing. "At this time, I will close the public hearing."
10. Council deliberations. "What is the pleasure of the council?
9- Council Primer 2002 G:~IegaI\PAULV~LO\B\B
MAYOR'S GUIDE - PUBLIC HEARING FORMAT FOR LAND USE HEARINGS
This is the time and place for a land use public hearing. At the back of the room we have
available pink speaker request forms to be filled out by those who wish to speak at the
hearing. Please deliver them to the city recorder when completed. Also at the podium and the
back of the room we have available for anyone interested and for all participants a statement
entitled "City of Ashland - Public Hearing Format for Land Use Hearings Before the City
Council - Guide for Participants and Citizens".
The following procedure will be used in this hearing:
1. The public hearing will be opened, and those interested in stating their positions regarding
the matter being considered will be invited forward to speak at the podium. During the public
hearing portion all who wish to give testimony regarding the specific application are
encouraged to do so. If you wish to speak for, against, or comment in any way, please come
forward to the podium at the appropriate time, give your name, address and make your
statement.
2. At the beginning of the public hearing, the planning department staff will present its report
on the action, and state the applicable standards.
3. After the staff report, the applicant and the applicant's representatives will have 15 minutes
to present the proposal. At 14 minutes, they will be asked to conclude their remarks. Other
members of the audience who wish to speak in favor of the application may then do so. They
shall be limited to 5 minutes each.
4. The opponents and their representative, if any, shall then have 15 minutes to present
opposition to the application. At 14 minutes, they will be asked to conclude their remarks.
Other members of the audience who wish to speak in opposition to the application may do so,
and shall be limited to 5 minutes each.
5. The staff will then be given an opportunity to respond to any questions of the council or to
any matter which has been raised.
6. The applicant will then have 5 minutes of rebuttal time, after which the
public hearing portion will be closed. (p:planning~hear-myr. gde)(12/96)
8- Council Primer 2002 G:~IegaI\PAUL~ALO\B\B
CITY OF
, SHLAND
Council Communication
TITLE: Appeal of Planning Action 2002-106, 916 East Main Street
DEPT: Community Development
DATE: January 7, 2003 ~
SUBMITTED BY: John McLaughlin, Director of Community Development
Mafia Harris, Associate Planner 14~df-
APPROVED BY: Brian Almquist, City Administrator
Synopsis: Planning Action 2002-106, a four-unit development located at 916 East Main
Street, is in front of the City Council because the applicant appealed the Planning
Commissions decision denying the request.
The proposal is to construct three buildings containing a total of four, two-
bedroom units. Two of the structures will be facing East Main Street with the
building closest to the alley being a one-story cottage and the building on the east
side of the parcel being a two-story structure. The third building will be located at
the rear of the parcel and will be a one-story structure. The applicant is using the
conservation and affordable housing density bonus points. As a result, one of the
four units will be affordable under the City of Ashland's program. The required
seven off-street parking spaces are shown at the rear of the parcel adjacent to the
alley. A Variance is requested to reduce the setback between the buildings facing
East Main Street to eight feet. A Tree Removal Permit is requested to remove a
24-inch dbh English Walnut and a 12-inch dbh Western Incense Cedar on the
property.
Recommendation: The Planning Commission denied the request for Site Review approval to
construct four-units, a Variance to reduce the distance between buildings to eight
feet and a Tree Removal Permit to remove two trees for the property located at
916 East Main Street.
Fiscal Impact: No fiscal impact to the City of Ashland.
Background: The application was administratively approved in September 2002. Subsequently,
it was called up for a public hearing by three neighbors. The Planning
Commission held a public hearing and reviewed the application on October 8,
2002 and November 12, 2002. The Planning Commission denied the application
noting that the application did not meet the burden of proof for a Variance to
reduce the distance between building to eight feet.
The original application included a request for a Variance to reduce the front yard
setback from 20 to ten feet. In consultation with the City Attorney, it was
determined that this Variance was not required because section 18.68.110.A of the
Ashland Land Use Ordinance allows an averaging of front yard setbacks on
adjacent properties to be used in determining a new structures front yard setback.
As a result, the decision of the Planning Commission does not include the
Variance to reduce the front yard setback.
CiTY OF
-ASHLAND
RECORD FOR PLANNING ACTION 2002-106
916 EAST MAIN STREET
REQUEST FOR A SITE REVIEW PERMIT TO CONSTRUCT A FOUR-UNIT
APARTMENT/CONDOMINIUM COMPLEX. A VARIANCE IS REQUESTED TO REDUCE THE
FRONT YARD SETBACK FROM 20 TO 10 FEET AND TO REDUCE THE DISTANCE BETWEEN
BUILDINGS TO 8 FEET. A TREE REMOVAL PERMIT IS REQUESTED TO REMOVE TWO
TREES ON THE SITE. COMPREHENSIVE PLAN DESIGNATION: MULTI-FAMILY
RESIDENTIAL; ZONING: R-l; ASSESSOR'S MAP #: 39 1E 09 AD; TAX LOT: 4000.
APPLICANT: RON DELUCA
1-7-03 Notice of Public Hearing and related criteria 1-3
12-13-02 Request for Appeal of PA2002-106 4-34
12ol 1-02 Findings Letter and Findings dated 11-12-02 35-39
11-12-02 Planning Commission Minutes 40-43
10-8-02 Planning Commission Minutes 44-47
10-8-02 Staff Report 48-56
10-3-02 Street Tree Commission Site Review 57-58
10-8-02 Notice of Public Hearing and related criteria 59-61
9-3-02 Letters requesting public hearing 62-71
8-21-02 Notice of meeting of Hearings Board and related criteria 72-74
8-22-02 Submittal from applicant's agent re: tree removal 75-76
7-5-02 Applicant's Findings 77-109
110 Written Comments from Neighbors 110-130
Notice is hereby given that a PUBLIC HEARING on the following
request with respect to the ASHLAND LAND USE ORDINANCE will
be held before the ASHLAND CITY COUNCIL on January 7, 2003 at
7:00 p.m. at the ASHLAND CIVIC CENTER, 1175 East Main Street,
Ashland, Oregon.
The ordinance criteria applicable to this application are attached to this notice. Oregon law
states that failure to raise an objection conceming this application, either in person or by
letter, or failure to provide sufficient specificity to afford the dedsion maker an opportunity
to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals
(LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on
also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise
constitutional or other issues relating to proposed conditions of approval with sufficient
specificity to allow this Commission to respond to the issue precludes an aelion for
damages in circuit court.
@
""----
\JV
~1.~~~~~f
(45)
A copy of the application, all documents and evidence relied upon by the applicant and
applicable criteria are available for inspection at no cost and will be provided at
reasonable cost, If requested. A copy of the Staff Report will be available for inspection
seven days prior to the hearing and will be provided at reasonable cost, If requested. All
materials are available at the Ashland Planning Department, City Hall, 20 East Main
Street, Ashland, Oregon 97520.
During the Public Hearing, the Mayor shall allow testimony from the applicant and those
in attendance conceming this request The Mayor shall have the right to limit the length
of testimony and require that comments be restricted to the applicable criteria. Unless
there Is a continuance. If a participant so requests before the conclusion of the hearing,
the record shall remain open for at least seven days after the hearing.
If you have questi~ns or comments conceming this request, please feel free to contact
Susan Yates at the Ashland Planning Department, City Hall. at 541-552-2041. Our TTY
phone number is 1~Oo-735-2900.
(47)
PLANNING ACTION 2002-106 is a request for a Site Review Permit to construct a four-unit
apartmenUcondominium complex on the property at 916 East Main Street. A Variance is
requested to reduce the front yard setback from 20 to 10 feet and to reduce the distance between
buildings to 8 feet. A Tree Removal Permit is requested to remove two trees on the site.
Comprehensive Plan Designation: Multi-Family Residential; Zoning: R-2; Assessor's Map #: 39
1E 09 AD; Tax lot: 4000.
APPLICANT: Ron DeLuca
I
CRITERIA FOR VARIANCE
The criteria for the approval of a Variance are found in 18.100.020 and are as
follows:
1 ) That there are unique or unusual circumstances which apply to this site
which do not apply elsewhere.
2) That the proposal's benefits will be greater than any negative impacts on the
development of the adjacent uses; and will further the purpose and intent of
this ordinance and the Comprehensive Plan of the City. (Ord. 2425 81,
1987)
3) That the circumstances or conditions have not been willfully or purposely
self-imposed. (Ord. 2775, 1996)
SITE REVIEW
18.72.50
Criteria for Approval. The following criteria shall be used to
approve or deny a site plan:
A. All applicable City ordinances have been met and will be met
by the proposed development.
B. All requirements of the Site Review Chapter have been met.
C. The site design complies with the guidelines adopted by the
City Council for the implementation of this Chapter.
D. That adequate capacity of City facilities for water, sewer,
paved access to and through the development, electricity,
urban storm drainage, and adequate transportation can and
will be provided to and through the subject property. (Ord.
2655, 1991)
o't
Ashland Municipal Code
SECTION 18.61.080 Criteria for Issuance of Tree Removal- Staff Permit.
An applicant for a Tree Removal-Staff Permit shall demonstrate that the following criteria are satisfied.
The Staff Advisor may require an arborist's report to substantiate the criteria for a permit.
A. Hazard Tree: The Staff Advisor shall issue a tree removal permit for a hazard tree if the applicant
demonstrates that a tree is a hazard and warrants removal.
1. A hazard tree is a tree that is physically damaged to the degree that it is clear that it is likely
to fall and injure persons or property. A hazard tree may also include a tree that is located
within public rights of way and is causing damage to existing public or private facilities or
services and such facilities or services cannot be relocated or the damage alleviated. The
applicant must demonstrate that the condition or location of the tree presents a clear public
safety hazard or a foreseeable danger of property damage to an existing structure and such
hazard or danger cannot reasonably be alleviated by treatment or pruning.
2. The City may require the applicant to mitigate for the removal of each hazard tree pursuant
to AMC 18.61.084. Such mitigation requirements shall be a condition of approval of the
permit.
B. Tree that is Not a Hazard: The City shall issue a tree removal permit for a tree that is not a hazard
if the applicant demonstrates all of the following:
1. The tree is proposed for removal in order to permit the application to be consistent with other
applicable Ashland Land Use Ordinance requirements and standards. (e.g. other applicable
Site Design and Use Standards). The Staff Advisor may require the building footprint of the
development to be staked to allow for accurate verification of the permit application; and
2. Removal of the tree will not have a significant negative impact on erosion, soil stability, flow
of surface waters, protection of adjacent trees, or existing windbreaks; and
3. Removal of the tree will not have a significant negative impact on the tree densities, sizes,
canopies, and species diversity within 200 feet of the subject property.
The City shall grant an exception to this criterion when alternatives to the tree removal have
been considered and no reasonable alternative exists to allow the property to be used as
permitted in the zone. Nothing in this section shall require that the residential density be
reduced below the permitted density allowed by the zone. In making this determination, the
City may consider alternative site plans or placement of structures or alternate landscaping
designs that would lessen the impact on trees, so long as the alternatives continue to comply
with other provisions ofthe Ashland Land Use Ordinance.
4. The City shall require the applicant to mitigate for the removal of each tree granted approval
pursuant to AMC 18.61.084. Such mitigation requirements shall be.a condition of approval
of the permit.
(Ord 2883, Added, 06/04/2002)
Page 1 of 1
3
ARCHITECTURE
LAND PLANNING
Date: 12 December 2002
To: Mayor and City Council
20 East main Street
Ashland, OR. 97520
RE: Request Appeal of Planning Action 2002-106 per Section 18.108.110
Honorable Mayor and Council,
As agent representing Ron Deluca (applicant), I am writing this letter to appeal the Planning
Commission's decision (PA 2002-106) for Site Review Approval to construct a four unit
apartment/condominium complex, a variance to reduce the distance between buildings to eight
feet and Tree Removal Permit to remove two trees for the property located at 916 East Main
Street.
The applicant's name and address is:
Ron Deluca
1665 Siskiyou Boulevard # 102
Ashland, OR. 97520
541-482-7368
Mr. Deluca is the applicant for the above referenced Planning Action and is therefore a party in
the decision made by the Planning Commission on 12 November 2002. I am providing a copy of
the Findings, Conclusions and Orders prepared by the City of Ashland's Planning Staff. A check
for $250.00 is also included with the Appeal Request.
The Planning Commission denied the Application, noting that the Application had failed to meet
the Burden of Proof for the Variance. It is the applicant's belief that the information provided in
the Narrative/Findings and Drawings as well as the City Staff Report substantiated the Approval
of the Variance and project. As part of the Appeal Letter, I am providing a copy of the
applicant's submittal package. This package presents that it is a reasonable request when
looking at the development patterns of the Historic Rail Road District where many homes are
closer than eight feet apart. Further, the applicant could connect these units with a small
structure and technically meet the separation requirement.
2635 Takelma Way · Ashland, OR 97520 · Phone and Fax (541) 482-9193
2
This project was also reviewed and approved by the City Historic and Tree Commissions. It is
also important to note that the City Planning Staff recommended the separation of the buildings
and complimented the design in the Staff Report. Further, the applicant is providing an
affordable housing unit which is greatly needed in Ashland.
If there are any questions or additional information needed, please don't hesitate to call. I
appreciate your timely review of this appeal.
Sincerely
Tom R.' 0
ArchitectJLand Planner
Attachments:
Final Order
Appl;ication Package (Narrative/Findings, Site and Landscape Plans, and Exterior Elevations).
;-
BEFORE THE PLANNING COMMISSION
November 12, 2002
IN THE MATTER OF PLANNING ACTION #2002-106, A REQUEST FOR )
SITE REVIEW APPROVAL TO CONSTRUCT A FOUR-UNIT APARTMENT/ ) FINDINGS,
CONDOMINIUM COMPLEX, A VARIANCE TO REDUCE THE DISTANCE ) CONCLUSIONS
BETWEEN BUILDINGS TO EIGHT FEET, AND A TREE REMOVAL PREMIT TO ) AND ORDERS
REMOVE TWO TREES FOR THE PROPERTY LOCATED AT 916 EAST )
MAIN STREET. )
)
APPLICANT: Ron DeLuca )
RECITALS:
1) Tax lot 4000 of 391E 09AD is located at 916 East Main Street.
2) The applicant is requesting Site Review approval to construct three buildings containing a total of four
apartment/condominium units. The application also includes a request for a Variance to reduce the
special yard distance between two of the buildings to eight feet and a Tree Removal Permit to remove
two trees on the property.
3) The following approval criteria for Site Review approval are described in 18.72.070:
A. All applicable City ordinances have been met or will be met by the proposed
development.
B.All requirements of the Site Review Chapter have been met or will be met.
C. The development complies with the Site Design Standards adopted by the City Council
for implementation of this Chapter.
D. That adequate capacity of City facilities for water, sewer, paved access to and through the
development, electricity, urban storm drainage, and adequate transportation can and will
be provided to and through the subject property. All improvements in the street right-of-
way shall comply with the Street Standards in Chapter 18.88, Performance Standards
Options.
4) The following approval criteria for Variance approval are described in 18.100.020:
A. That there are unique or unusual circumstances which apply to this site which do not typically
'apply elsewhere.
B. That the proposal's benefits will be greater than any negative impacts on the development of
the adjacent uses; and will further the purpose and intent of this ordinance and the
Comprehensive Plan of the City.
C. That the conditions or circumstances have not been willfully or purposely self-imposed.
5) The following approval criteria for a Tree Removal Permit approval are described in 18.61.080:
A. Hazard Tree: The Staff Advisor shall issue a tree removal permit for a hazard tree if the
applicant demonstrates that a tree is a hazard and warrants removal.
1. A hazard tree is a tree that is physically damaged to the degree that it is clear that
it is likely to fall and injure persons or property. A hazard tree may also include a
tree that is located within public rights of way and is causing damage to existing
public or private facilities or services and such facilities or services cannot be
relocated or the damage alleviated. The applicant must demonstrate that the
condition or location of the tree presents a clear public safety hazard or a
foreseeable danger of property damage to an existing structure and such hazard or
danger cannot reasonably be alleviated by treatment or pruning.
2. The City may require the applicant to mitigate for the removal of each hazard tree
pursuant to AMC 18.61.084. Such mitigation requirements shall be a condition of
approval of the permit.
B. Tree that is Not a Hazard: The City shall issue a tree removal permit for a tree that is not a
hazard if the applicant demonstrates all of the following:
1. The tree is proposed for removal in order to permit the application to be consistent
with other applicable Ashland Land Use Ordinance requirements and standards. (e.g.
other applicable Site Design and Use Standards). The Staff Advisor may require the
building footprint of the development to be staked to allow for accurate verification
of the permit application; and
2. Removal of the tree will not have a significant negative impact on erosion, soil
stability, flow of surface waters, protection of adjacent trees, or existing windbreaks;
and
3. Removal of the tree will not have a significant negative impact on the tree densities,
sizes, canopies, and species diversity within 200 feet of the subject property.
The City shall grant an exception to this criterion when alternatives to the tree
removal have been considered and no reasonable alternative exists to allow the
property to be used as permitted in the zone. Nothing in this section shall require that
the residential density be reduced below the permitted density allowed by the zone.
In making this determination, the City may consider alternative site plans or
placement of structures or alternate landscaping designs that would lessen the impact
on trees, so long as the alternatives continue to comply with other provisions of the
Ashland Land Use Ordinance.
4. The City shall require the applicant to mitigate for the removal of each tree granted
7
.
approval pursuant to AMC 18.61.084. Such mitigation requirements shall be a
condition of approval of the permit.
6) The Planning Commission, following proper public notice, held a Public Hearing on November
12, 2002, at which time testimony was received and exhibits were presented. The Planning Commission
denied the application, noting that the application had failed to meet the burden of proof for approval of
~~~ .
Now, therefore, The Planning Commission of the City of Ashland finds, concludes and recommends as
follows:
SECTION 1. EXHffiITS
For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony
will be used.
Staff Exhibits lettered with an "S"
Proponent's Exhibits, lettered with a "P"
Opponent's Exhibits, lettered with an "0"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M"
SECTION 2. CONCLUSORY FINDINGS
2.1 The Planning Commission finds that it has received all information necessary to make a
decision based on the Staff Report, public hearing testimony and the exhibits received.
2.2 The Planning Commission fmds that the proposal to reduce the distance between principal
buildings to eight feet does not meet the applicable criteria for a Variance described in 18.100.020.
2.3 The Commission does not find that sufficient evidence has been provided to demonstrate that
the historic side yard setback pattern of the surrounding neighborhood justifies the reduction in the
required distance between the proposed buildings.
SECTION 3. DECISION
3.1 Based on the record of the Public Hearing on this matter, the Planning Commission concludes that the
proposed Site Review, Variance and Tree Removal Permit to construct a four-unit apartment/condominium
complex is not supported by evidence contained within the record.
t
Therefore, based on our overall conclusions, Planning Action #2002-106 is denied.
(!)..JIO/O~
Date
'1
" "
~
l
n
~ "
~
l!
!;
: ~
: en
'"11
iiT
:J
~.)~,
~
'"
~ :z:
~ m
m
~ f!.~ ~
]I mm ~
!!l ~ ..
I :>
~
~
~
Il
g
It
1:1
III
i~(/)
., I :::t
~ m
1: t' !!I
a! .-
i
,- -0 to 5 w,-
;ll~!ll i'-o~ 1;. <pm
c: -< ij1~
Q~~ ~~~ .g !jZ
!.fllil cil " ~ ~o
.~ ~ ~ om
g . '"
~~
=t ~~
w '" w '"
~ N '" --..
'" III g: lfl
'" ":. '" ":.
'"' '"'
'"
'"
1;
w 1;l ~ 8
'"
~ .... '"
-oJ W *-
:? *' *'
East Main Apartments
916 East Main Street
Ashland, OR 97520
o~(D)>r
"'~m:'-
:;~;;;8.~
;j. ...1!l.1!i
'o~lJ..
~;llf!j'
~!!l!l
~
~~~~,,~
-:;!ll li ~~ Vl
~-Q."'3~S;
wO:m -0
.....;::u!l;, m
f!!l~~3:1i
"'. g ()
~ w 3 I
~ ;;j
~ ~
<0
"
-)>>--;;00
~~~g~
~gml?~
~6~[-
~;ll2 ~
!!lIE ;!!
~<i ~
z
.-:1
~ <
.. 0'
S'
;::;:
~~Zli~
';!!l~;IJ;!
~~[~~
~;ll3i-<
l!l .. -
!!l~ )>
~ <ii Xl
z
-<
~
~
5l!1
z-l
~il
i-l
l~~f
DC
li&l
i~.
~~
~~
~iR
It;
. &!~ fU~ ~ O~9J.6 ~O 'puelllsV
~~ .c~~ N 'I
1~91 JQ8JlS UlelN lse3 91.6
~~ I- I
~~ _ill tquaw:tJedy u!ew Jse3 ltl ii
~ I ~
~
=:
c
::::I
.
.:::
1::
o
Z
C')
GIS
N
~
c
::::I
.
.c:
1::
o
Z
1/
i
II)
z
o
t=
<(
>
W
...J
W
It:
o.
~5'
w~
I- ·
x'
w~
C')
GIS
N
~
c
::::I
.c:
-
:l
o
II)
~
=:
c
::::I
.
.c:
-
:l
o
II)
.Il!~
~~
~~
00
~~
~i:i
fro_
l~gl
...,
IfU
iiili:ll!
I:
f
~~
.};
:1
'tI
c:
o
II
.c
C')
011
N
I~
.!!::)
Ci~
-....
11II_
~~
C')
011
N
l!
c:
:J
.
..
III
W
l/J
Z
o
i=
~
.J
W
u:
o.
ii:~
w -
I- ·
)('
w~
I~
O~9.L6 HO 'pUelllSV
laaJIS U!ew ISe3 9~6
squ8wlJedy u!ew Jse3
I
~ II
:: j
~ !!
'It
~
c:
:J
.c
1::
o
Z
f
'It
~
c:
::)
.
.!!
Ci
..
~
)'311tt
..
<
~DI r'f.,fiflllflll I If Ii ~I
I i QIJlIIIIHIIP 111' i
illl I i..
..
I I I I
I I qlll~I~1I11 I'II I I' I I 'I
I .11 J
I: . ,
'II i
.. iiiiiiiiiliiiii .... I s. I
~ "'.a Ji I '1
. I
~u~u ~auaa ~ I
LNaCAPE PlAN
!:: 1111 EAST MAlt 8IREET
A8fINI). OREGON
O D KENCA... ENvRHtENrAL DEsIGN, SA
I lIy ===--
...---....--
)'311tl
.
.
.
.
IS., .
! .
. . . .
II
. . . . .
II
e ~ ~ I I I
I i r I I ~
r II' ~ I
.. I I
I I I .
I ~
il iUIII! !l1~ i
11111-1111 ~rlf I
· II 111 g "
I diM h,.
, "t III!' ~
i ,I I
I
r
J
I
&
I
I
IRRIGATION PlM
. C I 918 EAS1' MM4 8T1&T
i AStINt). OREGON
n
~
~
ill
~
i f
fi.
ij
[E
I I I
. . I
I I
I
-
f
, i::'
-
V,
'1
,-
I
1
-
r ~
~
J
I
sn II~ .~ I
~ III li III
~ .1 I I
~.\ i
~ ii
~II
~ II
ill Ii
I (
.r . 2 ·
I ~ J I ~
I .'1 Ii
II.
~
~
I
I
O D KENCARf EtMRcHI!NTAL DesIGN, AS1.A
I IIg ==::~-
.....-..--
ARCHITECTURE
LAND PLANNING
PROJECT NARRATIVE/FINDINGS
5 July 2002
PROJECT NAME: East Main Street Condominium Apartments
TYPE OF MIXED USE ACTION: A request for a Site Review (Chapter 18.72) ft>r the
property located within the R-2 Zone District (Chapter 18,24)
PROJECT INFORMATION:
Owner! Applicant:
Ron Deluca
1665 Siskiyou Boulevard #102
Ashland, OR. 97520
541-482-7368
Architect! Agent:
Tom Giordano
2635 Takelma Way
Ashland, OR. 97520
541-482-9193
Surveyor:
L.J. Friar and Associates
816 W. 8th Street
Medford, OR. 97501
541-772-2782
Landscape Architect:
Kerry Kencaim
545 A street
Ashland, OR. 97520
541-488-3194
Project Address:
916 East Main Street
Legal Description:
39-1E-9AD Tax Lot 4000
2635 Takelma Way .
/S'
Ashland, OR 97520 . Phone and Fax (541) 482-9193
2
Comprehensive Design:
Low density multi-family residential
Zoning Designation:
R-2
Lot Statistics:
Lot Area
9,769 S.F. (.224 acres)
100%
Paving (driveway, parking & walkways)
Landscape (private/common)
Building Footprint (unit/porch)
2,293 S.F.
3,888 S.F.
3,588 S.F.
23.47%
39.80%
36.73%
SITE DESCRIPTION:
Land Use and Zoning -
The subject property fronts on East Main Street (across from the intersection with Eighth street).
A public alley is located to the east, see ZoninglVicinity Map.
In general, the neighborhood is a mix of. low and high density multi-family as well as single
family residential units; however, a legal, non-conforming commercial activity (coffee shop) is
located directly across East Main Street from the subject property. Ashland High School is
located near the property (to the east). Adjacent Land Uses and Zoning are:
North - East Main Street and Coffee Shop; Zoned R-3
South - Two story apartments; Zoned R-2
East - Two Story Apartments; Zoned R-2
West - Public Alley and Two Story Apartments; Zoned R-2
The property is in the Siskiyou/Hargadine Historic District.
Access -
Auto access to the subject property is from both East Main Street and the public alley. East
Main Street is classified as a Boulevard with a 60 ROW, Within the right-of-way is an existing
5.5 foot wide sidewalk, an existing 9 foot wide parkrow strip, an on-street bike route (both sides)
and two travel lanes. The public alley has a 16 foot ROW with a 16 foot wide paved width,
A major bus route is located two blocks to the south on Siskiyou Boulevard. Ashland's
16
3
downtown plaza is located approximately a half a mile to the west of the site in easy walking
distance via existing sidewalks.
Physical Constraints -
The .224 acre site slopes down to the north (East Main Street) approximately 3%, There are two
existing trees on the site. One is located near the Main Street and is a mature walnut tree. The
second tree is a small cedar, see Site Plan for both tree locations, There was an existing older
home located on the northeast portion of the property, see Historic Designation remarks below.
There are two story structures (apartments) located on three sides of this property, see Aerial
Photo and City Topo Map.
Historic Designation -
The small single story home was located within the SiskiyoulHargadine Historic District and
was built in 1910. It was designated as a Primary Contributing Property for this district. The
original house was 660 S.F. in size and over the years had additions to the south and east, see
Site Plan, The home which was vacant was demolished due to extreme disrepair, see
Photographs.
PROJECT DESCRIPTION:
Request -
The applicant desires to build a four unit apartment/condominium complex on the subject
property. The applicant will rent the apartments. However, in order to provide as much future
investment "flexibility" as possible, the applicant will separate the units by condominium
ownership. This is an "in-fill" project in keeping with the development patterns of the
neighborhood and the R-2 Zone Designation, see Aerial Photograph, It has been a general policy
of the City of Ashland as well as the State of Oregon to encourage in-fill projects within the City
limits. This policy is based upon minimizing auto related transportation trips and the
preservation of rural land. Further, because existing services and utilities are within established
urban neighborhoods, the extension of new services and utilities are not necessary.
The project conforms to the requirements of Chapter 18.24 (R-2) regarding, lot coverage, height,
recreation area and parking, however, a variance will be requested to locate the units closer than
the 20 foot front yard set back required in the historic district. Also the applicant will request a
variance to allow the two units (along the street frontage) to be eight feet apart. The applicant
will also request bonus density for the fourth dwelling unit, see below.
Bonus Density -
The allowable density for the subject property is 3.02 dwelling units. The applicant is requesting
17
4
four D.U.; therefore, bonus density is also requested for conservation and affordable housing
credits. One of the four apartment units will be for moderate income person(s) who qualify with
the standards established by City Council Resolution Ord. 2630 SI, 1991. The one affordable
unit will allow for 25% bonus density (.25 x 3.02 = ,755, .755 + 3.17 = 3.755 DU). The
applicant will also utilize 10% bonus density for conservation. The total bonus density therefore
is 4.15; which allows for four units. Most importantly, the requested bonus density will not
compromise the livability of community and site because there will be no reduction in
landscape/openspace or parking/circulation requirements.
Demolition -
On May 16, 2002, a letter was written to Mike Broomfield, Building Official for the City of
Ashland, concerning the extremely poor condition of the house on the subject property, see
attached letter. In response to this letter, Mr. Broomfield inspected the structure and determined
it was in a dangerous condition. He then ordered the owner to repair or demolition the structure
under the Uniform Code for the abatement of dangerous buildings, see attached letter.
Unfortunately, the house could not be repaired due to the poor physical condition and the owner
requested and received an emergency demolition permit. The house was removed in the
beginning of July 2002. The applicant has photographs of the house, see attached.
Access -
Paved vehicle access to the development will be from East Main Street via the public alley, see
Site Plan. The applicant is providing seven off-street parking spaces (1.75 x 4 = 7). No curb
cuts will be necessary on East Main Street. Bicycle access is located on the East Main Street
bike route. As required, six covered bicycle spaces are included, see Site Plan. Public
transportation is located on Siskiyou Boulevard, two blocks to the south of the development.
The development is also within walking distance of the downtown, commercial activities.
Utilities and Services -
Electricity, CTV, water, sanitary sewer, and storm sewer lines are located within the ROW of
East Main Street. The additional three units will not significantly impact these utilities.
Efficient water use fixtures will be used per City of Ashland Standards. Police protection is
provided by the City of Ashland within the City limits. Fire protection is available to all
portions of the site from East Main Street and the public alley. Fire hydrants are located near the
subject property. A ten foot wide PUB will be provided along the street frontage per public
works standards.
Landscape/Openspace -
The applicant is providing 39,80% of the site in landscape. This landscaping will be used to
18
5
accenting proposed buildings, provide screening and create openspace.. The Site Design shows
a mix of one and two story structures with landscaping genero~sly located throughout the site.
The two existing trees (large walnut and small cedar) will be removed, see letter from Arborist.
The Landscape Design will utilize low water plant material and irrigation system per the City of
Ashland requirements. An open space area (over 1,000 S,F.) is located at the center of the site
for recreational purposes, Units 2, 3 and 4 will have private decks and porches, see Site Plan,
for a total of 492 S.F. This is a total recreationlopenspace area of over 15%.
The Streetscape Design will comply with the City's requirements regarding street trees every 30
feet within the 9 wide existing parkrow strip. The 5,5 foot wide sidewalk is existing.
Architecture -
The Site Plan shows three of the proposed units oriented to East Main Street. These new
buildings will be set back from the front property line 16 feet. Three of the four, six foot wide
front porches are located on East Main Street, see Site Plan. The design of the buildings will
include similar form, exterior building materials and detailing found in the existing house. The
building mass will also be broken up to provide scale and visual interest. There will be a mix of
one and two story volumes, varied setbacks and separation of the buildings, see Site Plan.
FINDINGS:
SITE REVIEW (Chapter 18.72)
The Planning Staff/Planning Commission can approve a Site Review when the following criteria
have been addressed:
A. All applicable City Ordinances have been met or will be met by the proposed development.
Chapter 18.24, High Density Multi-Family Residential District, allows for either attaohed or
detached residential units at 13.5 units per acre. The density allowed for the lot area would be
three (.224 acres x 13,5 units per acre =3.02) The applicant is requesting four units, see bonus
density calculations below. As shown on the Site Plan all yard set backs meet or exceed the
requirements of Chapter 18.28.040D. The solar set back (Chapter 18.70) is in compliance since
the north property line is on East Main street. The maximum height of the building is 24 feet
which is less than the 35 feet maximum requirement of Chapter 18.28.040F,
Two units will have a patio area of 120 S.F. and also a second story deck of 120 S.F. There will
also be a common open space recreation area of 1,000 S.F, The total of all spaces, including
porches is 1,492 S,F. which is 15% for outdoor recreation (8% is required). Also, the lot
coverage is 66%. The maximum allowed is 65%.
The applicant is providing seven off-street parking spaces. The parking required for 4 - 2
/9
6
bedroom units is (1.75 x 4) seven, see Site Plan. No on-street parking credits are requested.
The allowable density for the subject property is 3.02 dwelling units. The applicant is requesting
four D.U.; therefore, bonus density is also requested for conservation and affordable housing.
One of the four apartment units will be for moderate income person(s) who qualify with the
standards established by the City Council Resolution Ord. 2630 SI, 1991. One of the proposed
units will be affordable which allows for 25% bonus density(.25 x 3.02 = .755, .755+ 3.02=3,775
DU). The applicant will also utilize 10% bonus density for conservation. The total bonus
density therefore is 4.15; which allows for four units. Most importantly, the requested bonus
density will not comprise the livability of community and site because there will be no reduction
in landscape! openspace or parking/circulation requirements.
The proposed project, of four - two bedroom units will be low and moderately priced rental
units; however, the applicant wishes to create condominium ownership to allow the maximum
flexibility of his investment.
As mentioned in the site description section of the narrative a small 1910 vintage, one..story
home was removed because of its dangerous condition, The original size of this structure was
660 S.F. but overtime small areas were added. Except for the front porch area the home was
"modernized" by changes in siding, windows, and poorly designed additions. The roof, floor,
and front porch area was failing due to extensive wood rot. And antiquated electrical wiring was
a fire hazard.
On May 16, 2002, a letter was written to Mike Broomfield, building official for the city of
Ashland, concerning the above mentioned conditions, see attached letter. In response to this
letter, Mr. Broomfeild inspected the structure and determined that it was indeed dangerous (
under section 302 of the uniform code for the abatement of dangerous building) ,see attached
letter.
Due to the extremely poor physical condition of this structure, the owner determined that
renovation was not an option and obtained a demolition permit. The structure was removed
June 21, 2002. Photographs of the house are included in this document.
The applicant is also requesting a variance for the front yard setback, see variance findings
below.
The two existing trees have been removed due to their health and structural conditions, see letter
from Arborist.
B. All requirements of the Site Review Chapter have been met or will be met.
The applicant is providing a written Narrative and Findings as well as Site and Landscape Plans,
Topographic Survey, Aerial Photograph and Building Elevations drawings. This information is
provided in the Application Package and addresses the submittal requirements of Chapter
18.72.060.
~o
7
The Landscape Standards of Chapter 18.72.110 requires a minimum of 35% of the total
developed lot to be landscaped. The applicant is providing 38.8%, Also, the
LandscapelIrrigation Plan and Project Description Section of the Narrative addresses the
requirements of this Chapter.
The applicant has located a shared trash/recycle area near the parking area, see Site Plan. This
area will be screened from view by a 6 foot high concrete block wall. Vehicle access for both
trash/recycle trucks, emergency vehicles, and tenant autos will be from the alley. A covered
bicycle parking area ( 6 spaces) is also provided, see Landscape Plan, The vehicle access to the
site will be from the existing paved 16 foot wide alley.
All site and building lighting will be directed away from adjacent properties.
C. The development complies with the Site Design Standards adopted by the City Council for
the implementation of this Chapter.
Landscape Standards:
Landscaping requirements for a R-2 lot is 35%,
The applicant is providing 38.8% oflandscaping, This percentage exceeds the minimum
requirement. This landscaping will be used to screen the parking area, the usable outdoor space
and the setback areas.
Approval Standards: Multi-family residential development shall conform to the following
design standards:
II-B-l) Orientation
II-B-1a) Residential buildings shall have their primary orientation toward the street when they
are within 20 to 30 feet of the street.
Il-B-1b) Buildings shall be set backfrom the street according to ordinance requirements, which
is usually 20 feet.
II-B-l c) Buildings shall be accessed from the street and the sidewalk. Parking areas shall not
be located between buildings and the street.
Three of the four units are located on East Main street. These three units are orientated towards
the street. They also have front porches and walkways from the sidewalk to the porches, see the
Site Plan and Exterior Elevations, The fourth unit is located at the rear ofth lot. The applicant
is providing a walkway from the sidewalk to this rear unit, see Site Plan. The parking area is
located at the rear of the property, adjacent to the public alley, and screened from view from the
iii
8
street by unit one, see Site Plan.
ll-B-2) Streetscape
II-B-2a) One street tree for each 30 feet of frontage, chosen from the street tree list, shall be
placed on that portion of development paralleling the street. Where the size of the project
dictates an interior circulation street pattern, a similar streetscape with street trees is required
II-B-2b) Front yard landscaping shall be similar to those found in residential neighborhoods,
with appropriate changes to decrease water use.
The is an existing 9 foot wide parkrow along East Main street. There are presently no trees in
this parkrow. The applicant will plant street Trees ( one per 30 feet) in the existing parkrow, see
Landscape Plan. The applicant will utilize low water use plantings, see landscape plan.
ll-B-3) Landscaping
II-B-3a) Landscaping shall be designed so that 50% coverage occurs within one year of
installation and 90% landscaping coverage occurs within 5 years.
II-B-3b) Landscaping design shall include a variety of deciduous and evergreen trees and
shrubs and flowering plant species well adapted to the local climate.
II-B-3c) As many existing healthy trees on the site shall be saved as is reasonably feasible.
II-B-3d) Buildings a4jacent to streets shall be buffered by landscaped areas of at least 10 feet in
width.
II-B-3e) Parking areas shall be shaded by large canopied deciduous trees and shall be
adequately screened and buffered from adjacent uses.
II-B-3f) Irrigation systems shall be installed to assure landscaping success. Refer to parking lot
landscaping and screening standards for more detail.
The landscape architect has designed a plan which will have 50% coverage within one year and
90% coverage within five years, see landscape plan. This plan also shows a variety of deciduous
and evergreen trees, shrubs and flowering plant species. There are two significant existing trees
on the site. One is a large black Walnut and the other a small cedar. These trees will be
removed due to health and structural conditions, see letter from Arborist.
The building front yard setback is 10 feet for the porch and 16 feet for the unit. This area will be
buffered by landscaped. The landscape plan shows that the parking area, adjacent to the public
b}.~
9
alley, is shaded by large canopied deciduous trees. Further, the landscape architect has added
other plant material to screen the parking from the common and private openspace areas.
The irrigation system will also comply with the city of Ashland Standards, see notes on the
Preliminary Landscape Plan.
n-B-4) Open Space
II-B-4a) An area equal to at least 8% of the lot area shall be dedicated to open space for
recreation for use by the tenants of the development.
II-B-4b) Areas covered by shrubs, bark mulch and other groung covers which do not provide a
suitable surface for human use may not be counted toward this requirement.
II-B-4c) Decks, patios, and similar areas are eligible for open space criteria. Play areas for
children are required for projects of greater than 20 units that are designed to include families.
The applicant is providing 15% of both common and private recreation openspace for the
development. The private recreation/openspace areas include the front porches, patios, and
second story decks. The common recreation/openspace area is the turf area between units
two/three and unite four, see calculations in Project Description of the Narative.
ll-B-5) Natural climate control
II-B-5a) Utilize deciduous trees with early leaf drop and low bare branch densities on the
south sides of buildings which are occupied and have glazingfor summer shade and winter
warmth.
ll-B-6) Building materials:
II-B-6a) Building materials and paint colors should be compatible with the surrounding area.
Very bright primary or neon-type paint colors which attract attention to the building or use are
unacceptable.
The colors selected by the applicant will be earth tones, see Landscape Plan. Sample colors will
be presented to the Historic Commission for approval.
HISTORIC DISTRICT DESIGN STANDARDS:
IV-C-l) Construct buildings to a height of existing buildings from the historic period on and
across the street.
~3
10
The applicant is providing a mix of one and two story units. The historic buildings in the
immediate vicinity of the proposed project are one and two story units. Further, the non-historic
buildings adjacent to the subject property are one and two story buildings.
IV-C-2) Relate the size and proportions of new structure to the scale of adjacent buildings.
The existing buildings to the east and south are contemporary designed two story apartments.
The buildings to the west are one and two story, traditional designed structures. The proposed
project is a mix of one and two story, traditional designed apartments/condominiums.
IV-C-3) Break up uninteresting boxlike forms into smaller, varied masses which are common on
most buildings from the historic period.
The exterior elevations of the proposed units depict a traditional design, The applicant is
providing front porches, dormers, variable building massing and wall plane setbacks,
IV-C-4) Maintain the historic facade lines of streetscapes by locating front walls of new
buildings in the same plane as the facades of adjacent buildings.
The facade lines of existing adjacent buildings are shown on the city aerial map. These front
yard setback of the existing buildings are much closer to the street than what is allowed in the
historic district, see City aerial and topo maps, The building in the west(across from the alley)
is six feet (stair/porch) from the property line and 10 to 12 feet for the main building mass. The
building to the east has a stair nine feet from the front property line and a building mass12 to 15
feet from the front property line. The applicant is proposing a ten foot minimum front yard
setback for the porches and a 16 foot minimum front yard setback for the building mass. The
proposed setbacks are consistent with the facade setback lines of adjacent properties. The
applicant is requesting a variance, see variance findings below, to allow for the proposed
setbacks,
IV-C-5) Relate the new roof forms of the building to those found in the area.
The applicant has selected a traditional design theme for the proposed buildings, see exterior
elevations, The roof form of these proposed buildings reflect the roof form of historic buildings
in the neighborhood by providing similar roof slopes, dormers and gables.
IV-C-6) Respect the alternation of wall areas with door and window elements in the facade.
Also consider the width-to-height ratio of bays in the facade.
The exterior elevations depict a traditional design theme. The traditional style has a respect for
the alternation of wall areas with the door and window elements in the facade.
IV-C-7) The use of a raised platform is a traditional siting characteristic of most of the older
~J.j.
11
building in Ashland.
All front porches will be elevated at least one foot above finish grade. A minimum of two
raisers will be required, see site plan and exterior elevations.
IV-C-8) Relate the vertical, horizontal or nondirectional facade character of new buildings to
the predominant directional expression of nearby buildings.
The existing buildings to the east and south are "box-like" non-descript architecture. The
existing buildings to the west are "traditional" with traditional design elements and massing.
The applicant's project will reflect the character of the existing buildings to the west
IV-C-9) Articulate the main entrances to the building with covered porches, patios, and other
pronounced architectural forms.
All proposed buildings have articulated main entrances. This is expressed by the covered
porches and the door and window treatment, see exterior elevations.
IV-C-IO) Utilize accurate restoration oj or visually compatible additions to, existing buildings.
For new construction, traditional architecture that well represents our own time, yet enhances
the nature and character of the historic district should be used
The applicant has utilized the traditional style for the design of the proposed buildings.
However, the design shown on the exterior elevations are not replicas of historic buildings. The
applicant utilized the traditional form, massing, proportion, and design elements (door,
windows, trim, etc.).
D. Parldng lot landscaping and screening standards
Approval standard: All parking lots, which for purposes of this section include areas of vehicle
maneuvering, parking, and loading shall be landscaped and screened as fallows:
II-D-1) Screening at required yards
1) Parking abutting a required landscapedfront or exterior yard shall incorporate a sight
obscuring hedge screen into the required landscaped yard
The screen shall grow to be at least 36 inches or higher than the finished grade of the parking
area, except for required vision clearance areas.
The screen height may be achieved by a combination of earth mounding and plant materials.
M
12
Elevated parking lots shall screen both the parking and the retaining wall.
The landscape plan shows a sight obscuring hedge screen between the parking area and the
recreationlopenspace. When mature this hedge will grow to at least 36 inches higher than the
parking area.
II-D-2) Screening abutting property lines
1) Parking abutting a property line shall be screened by a 5' landscaped strip. Where a buffer
between zones is required, the screening shall be incorporated into the required buffer strip, and
will not be and additional requirement.
The site and landscape plans show a five foot wide landscaped strip between the parking area
and the south property line.
II-D-3)
Landscape Standards:
Parking lot landscaping shall consist of a minimum of 7% of the total parking area plus a ratio
of 1 tree for each seven parking spaces to create a canopy effect.
The tree species shall be an appropriate large canopied shade tree and shall be selected from
the street tree list to avoid root damage to pavement and utilities, and damage from droppings to
parked cars and pedestrians.
The tree shall be planted in a landscaped area such that the tree bole is at least 2 feet from any
curb or paved area.
The landscaped area shall be planted with shrubs and/or living ground cover to assure 50%
coverage within 1 year and 90% within 5 years.
Landscaped areas shall be evenly distributed throughout the parking area and parking
perimeter at the required ratio.
That portion of a required landscaped yard, buffer strip or screening strip abutting parking stall
may be counted toward required parking lot landscaping but only for those stalls abutting
landscaping as long as the tree species, living plant material coverage and placement
distribution criteria are also met. Front or exterior yard landscaping may not be substitutedfor
the interior parking stalls.
The Landscape Plan, prepared by the Landscape Architect shows compliance with the above
standards.
II-D-4)
Residential Screening
~~
13
Parking areas adjacent to a residential dwelling shall be set back at least 8 feet from the
building, and shall provide a continuous hedge screen.
The applicant is providing six feet from the parking space to unit one. However, the applicant is
providing a six foot high vertical trellis with climbing vine to mitigate the reduction in the
required width, see Landscape Plan. Included with the trellis will be a hedge to provide
additional screening.
II-D-5)
Hedge Screening
The required hedge screen shall be installed as follows:
Evergreen shrubs shall be planted so that 50% of the desired screening is achieved within 2
years, 100% within 4 years.
2) Living ground cover in the screen strip shall be planted such that 100% coverage is achieved
within 2 years.
The Landscape Plan, prepared by the Landscape Architect show compliance with the above
standards.
II-D-6)
Other Screening
1) Other screening and buffering shall be provided asfollows:
Refuse Container Screen: Refuse containers or disposal areas shall be screened from view by
placement of a solid wood fence or masonry wall from jive to eight feet in height. All refuse
materials shall be contained with the refuse area.
The applicant is providing a six foot high masonry wall to screen the trash/recycle area from
view, see Site Plan.
Service Corridor Screen: When adjacent to residential uses, commercial and industrial service
areas shall reduce the adverse effects of noise, odor and visual clutter upon adjacent residential
uses.
Not applicable.
Light and Glare Screen: Artificial lighting shall be so arranged and constructed as to not
produce direct glare on adjacent residential properties or streets.
All proposed pole and wall mounted lighting will be directed away from adjacent residential
properties.
:11
14
E. STREET TREE STANDARDS
APPROVAL STANDARD: All developmentfrondng on public or private streets shall be
required to plant street trees in accordance with the following standards and chosen from the
recommended list of street trees found in this section.
II-E-l)
Location for Street Trees
Street trees shall be located behind the sidewalk except in cases where there is a designated
planting strip in the right of-way, or the sidewalk is greater shall include irrigation, root
barriers, and generally conform to the standard established by the Department of community
Development.
The applicant is providing street trees within the existing Foot wide parkrow strip. As shown
on the Landscape Plan, these trees will be irrigated, have root barriers and conform to the city
standards.
II-E-2)
Spacing, Placement, and Pruning of Street Trees
1) All tree spacing may be made subject to special site conditions which may, for reasons such
as safety, affect the decision. Any such proposed special condition shall be subject to the Staff
Advisor's review and approval. The placement, spacing, and pruning of street trees shall be as
follows:
Street trees shall be placed the rate of one tree for every 30 feet of street frontage. Trees
shall be evenly spaced, with variation to the spacingpermittedfor specific sit limitations,
such as driveway approaches.
b) Trees shall not be planted closer than 25 feet from the curb line of intersections of
streets or alleys, and not closer than 10 feet from private driveways (measured at the
back edge of the sidewalk), fire hydrants, or utility poles.
c) Street trees shall not be planted closer than 20 feet to light standards. Except for
public safety, no new light standard location shall be positioned closer than 10 feet to
any existing street tree, and preferably such locations will be at least 20 feet distant.
d) Trees shall not be planted closer than 2 % feet from the face of the curb except at
intersections where it shall be 5 feet from the curb, in a curb return area.
e) Where there are overhead power lines, tree species are to be chosen that will not
interfere with those lines.
f) Trees shall not be planted within 2 feet of any permanent hard surface paving or
walkway. Sidewalk cuts in concrete for trees shall be at least 10 square feet, however,
:<~
15
larger cuts are encouraged because they allow additional air and water into the root
system and add to the hearth of the tree. Space between the tree and such hard surface
may be covered by permeable non-permanent hard surfaces such as grates, bricks on
sand, or paver blocks.
g) Trees, as they grow, shall be pruned to provide at least 8 feet of clearance above
sidewalks and 12 feet above street roadway surfaces.
h) Existing trees may be used as street trees if there will be no damage from the
development which will kill or weaken the tree. Sidewalks of variable width and
elevation may be utilized to save existing trees, subject to approval by the Staff Advisor.
The Landscape Plan, prepared by the Landscape Architect, shows compliance with the above
standards.
H-E-3)
Replacement of Street Trees
1) Existing street trees removed by development projects shall be replaced by the developer with
those from the approved street tree list. The replacement trees shall be of size and species
similar to the trees that are approved by the Staff Advisor.
Not applicable because there are no existing street trees.
II-E-4)
Recommended Street Trees
1) Street trees shall conform to the street tree list approved by the Ashland Tree Commission.
The Landscape Architect has selected street trees from the list approved by the AsWand Tree
Commission.
D. The adequate capacity of City facilities for water, sewer, paved access to and through the
development, electricity, urban storm drainage, adequate transportation can and will be
provided to and through the subject property.
In general the is an "in-fill" project with minimal impact on existing city facilities and utilities.
There will be only three, two bedroom units added since there was an existing home located on
the site.
Water - There is an existing 7 inch line in East Min Street. There is sufficient water from this
line to service the three additional units and the site landscaping. The existing fire is within 250
feet of units 1-3 and produces 1500 GPM. Unit 4 is greater than 250 feet and therefore, will
have a residential fire sprinkler system.
SanitaIy Sewer - There is an existing 8 inch line in both the alley and East Main Street. These
~9
16
two lines are sufficient to services the additional units.
Urban Storm Sewer - there is an existing 8 to 12 inch line plus curb inlets in East Main Street.
There is an existing catch basin located in the alley which connect (under the sidewalk) to the
existing drainage system. Runoff will collect in gutters and downspouts on the buildings and
direct6ed either underground or on the surface to the existing city drainage system.
Paved Access - Vehicle access is from the public alley via East Main Street. The Parking area
is directly accessed from the alley, see Site Plan. Pedestrian and bicycle access is from East
Main Street which has both sidewalks and on street bike paths.
Electricity/CTV/telephone - Existing services are located on East Main Street (over head).
Services from the existing poles will be connected to the proposed buildings (underground).
Adequate Trans.,portation - The proposed development units will generate approximately 30.4
daily vehicle trips (7.6 x 4). This is not significant since East Main Street is an arterial
(boulevard) which can accommodate as much as 8,000 to 30,000 ADTs. Further, walking and
bicycling is an alternative to the auto since the city's downtown is close to the site.
VARIANCE REQUEST (CHAPTER 18.100)
The planning commission/staff can grant a variance for a front yard setback when the following
circumstances exist:
A. That there are unique or unusual circumstances which apply to this site which do not
typically apply elsewhere.
The applicant is requesting two variances. The first variance is for the reduction of the front
yard setback and the second variance is for the minimum distance between buildings on one lot.
Front Yard Setback -
The required front setback for an R-2 Lot within a Historic District is 20 feet. The front set back
outside a Historic District is 15 feet. The applicant is proposing a minimum front set back of 15
feet, see Site Plan.
The justification for the variance is the set back of the two existing buildings located to the East
and West of the subject property (unusual circumstance). The building to the West is 10 feet
from the front property line (porch is 6 feet) while the building to the East is 12 feet (stairs 10
feet), see aerial photograph, city top<> map and applicants topo survey. A line drawn from these
two buildings shows that the proposed buildings are behind theses existing set backs, see Site
Plan.
~a
17
Distance Between Building -
The distance between buildings on a single lot in the R-2 zone district is one-half the sum of the
height of both buildings (12 foot minimum). The required distance between building one and
buildings two/three would be ~ feet. The applicant is requesting 8 feet.
ft,
The justification for this variance is based upon the development patters (unusual circumstance)
and street rhythms of the Historic District. Many of the historic homes built from the early
1900's to the 1950's are separated from each other between 6 to 10 feet, especially in the Rail
Road District. Third Street is a good example of homes which are separated less than 12 feet.
B. That the proposal's benefits will be greater than any negative impacts on the development
of the adjacent uses; and will further the purpose and intent of this ordinance and the
Comprehensive Plan of the City. (Ord. 2425 Sl, 1987).
The proposed development will provide the city with affordable rental housing (one unit under
the city's affordable housing program) close to Ashland's down town. Further, the requested
variances will not adversely impact the development pattern of adjacent properties or the
building rhythm of the Historic Districts, see Find A, above.
C That the circumstances or conditions have not been willfully or purposely self-imposed
(Ord. 2775, 1996).
The proposed site design conforms to the existing development patterns and street rhythm of
adjacent properties and the Historic District.
3/
ARCHITECTURE
LAND PLANNING
Date: 22 August 2002
TO: Maria Harris, Associate Planner
FROM: Tom R. Giordano
SUBJECT: 916 East Main Street - Tree Removal
Dear Maria,
As requested, I have prepared the following findings for the removal of a non-hazard tree located
at 916 East Main Street. The subject tree is a 12" diameter Cedar.
The city can issue a Tree Removal Permit for a tree that is not a hazard if the following findings
are made:
1. The tree is proposed for removal in order to permit the application to be consistent
with other applicable Ashland Land Use Ordinance requirements and standards. (e.g.
other applicable Site Design and Use Standards). The Staff Advisor may require the
building footprint of the development to be staked to allow for accurate verification of
the permit application; and
The proposed buildings have been located on the site to maximize the area of
recreation/opens pace. Relocation of unit 4 would reduce this useable area and divide the
recreationlopenspace area into smaller, less useable spaces.
2. Removal of the tree will not have a significant negative impact on erosion, soil
stability, flow of surface waters, protection of adjacent trees, or existing windbreaks;
and
The proposed removal of the Cedar tree will not adversely impact the erosion, soil stability, flow
of surface waters, adjacent trees or existing windbreaks since the site is flat, no creeks are
present and no other trees are near the subject tree.
3. Renwval of the tree will not have a significant negative impact on the tree densities,
sizes, canopies, and species diversity within 200 fee of the subject property.
2635 Takelma Way
.
.$:2-
Ashland, OR 97520 . Phone and Fax (541) 482-9193
The subject tree is relatively young (approximately 6 years old), The removal of this tree will
not significantly impact tree densities, sizes, canopies and species diversity within 200 feet of
the proposed development. Further, the Landscape Plan shows a dramatic increase in the
number of proposed trees. These proposed trees will reach 50% growth within 5 years of
installation, also see Landscape Site Design Standards of the Narrative in Findings,
4. The City shall require the applicant to mitigate for the renwval of each tree granted
approval pursuant to AMC 18.61.084. Such mitigation requirements shall be a
condition of approval of the permit
The applicant will mitigate the removal of the Cedar tree with the replanting (on site) ofa 1 ~
inch caliper, healthy, well-branched deciduous tree or a 5 ~ foot tall evergreen tree to replace
the Cedar, The proposed tree will eventually equal or exceed the removed tree in size and be
planted and maintained per the City guidelines,
If there are any questions, please don't hesitate to call me,
Sincerely,
Tom R. Giordano, Agent
B3
..;:t
LO
M
M
lili:~
ZC\l
.-
fI)~
:::I(Ij
j
--~
~
.{
~
....
m~
Ii --~
W~g:
A.. _ ... 12
OmO)
a:::Ja:
Q.~O
OS2ci
It en :z
U(jj~
~!~
.-I'~ .........
' . ....
I
'---.-... ..
.~oeB uo SI!Slll(]
I
-
i
f
$
I
i
1
i
I
=ts !
f!ffi
lD
.0:
- .'0
~
~
".. "~~. .... '.--:-
c:EI pepnlOUI samlea:/lIl!moas
~
~
8
<:>
~
S\
III
_.~-- ..~. ..~
&~I
I
~
!
Q
I
:-. "':'~'. .... '--...~...:.'.~' ..".. .
.. '--".-
~j::j-
~c..,.._~
..;:t
LO
M
M
8
d
~
~
~
-
~
-
o
dl
rt"I
Ln
...
V
o
li.J
n.J
o
o
o
rM
ru
...
..
....
~
~
\0
-
0\
i ~
~ ~
~ g ~
w ~
A-
0
a:
A-
u
if B4
~
.r
Ln
rt"I
r1'l
o
o
~
~
co
~
CITY OF
ASHLAND
December 11,2002
Ron DeLuca
1665 Siskiyou Boulevard
Ashland, OR 97520
Dear Ron DeLuca:
At its meeting of November 12,2002, the Ashland Planning Commission denied your request for Site
Review approval and a Variance for the property located at 916 East Main.
A copy of the Findings and Orders, which was adopted at the December 10, 2002 Planning Commission
meeting is enclosed.
You have the right to file an appeal of this decision to the City Council within fifteen (15) days ofthe
mailing of this letter.
Please feel free to call me at 552-2042 if you have questions.
Enclosure
c: People Who Testified and/or Wrote Letters
PLANNING DEPARATMENT
20 East Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541-488-5305
Fax: 541-552-2069
TTY: 800-735-2900
~~
~,
BEFORE THE PLANNING COMMISSION
November 12,2002
IN THE MA TIER OF PLANNING ACTION #2002-106, A REQUEST FOR )
SITE REVIEW APPROVAL TO CONSTRUCT A FOUR-UNIT AP ARTMENTI ) FINDINGS,
CONDOMINIUM COMPLEX, A VARIANCE TO REDUCE THE DISTANCE ) CONCLUSIONS
BETWEEN BUILDINGS TO EIGHT FEET, AND A TREE REMOVAL PREMIT TO) AND ORDERS
REMOVE TWO TREES FOR THE PROPERTY LOCATED AT 916 EAST )
MAIN STREET. )
)
APPLICANT: Ron DeLuca )
----------------------------------------------------------------------------------------------------------
RECITALS:
I) Tax lot 4000 of391E 09AD is located at 916 East Main Street.
2) The applicant is requesting Site Review approval to construct three buildings containing a total offour
apartment/condominium units. The application also includes a request for a Variance to reduce the
special yard distance between two of the buildings to eight feet and a Tree Removal Permit to remove
two trees on the property.
3) The following approval criteria for Site Review approval are described in 18.72.070:
A. All applicable City ordinances have been met or will be met by the proposed
development.
B. All requirements of the Site Review Chapter have been met or will be met.
e. The development complies with the Site Design Standards adopted by the City Council
for implementation of this Chapter.
D. That adequate capacity of City facilities for water, sewer, paved access to and through the
development, electricity, urban storm drainage, and adequate transportation can and will
be provided to and through the subject property. All improvements in the street right-of-
way shall comply with the Street Standards in Chapter 18.88, Perfonnance Standards
Options.
4) The following approval criteria for Variance approval are described in 18.100.020:
A. That there are unique or unusual circumstances which apply to this site which do not typically
apply elsewhere.
B. That the proposal's benefits will be greater than any negative impacts on the development of
the adjacent uses; and will further the purpose and intent of this ordinance and the
Comprehensive Plan of the City.
C. That the conditions or circumstances have not been willfully or purposely self-imposed.
3'
5) The following approval criteria for a Tree Removal Permit approval are described in 18.61.080:
A. Hazard Tree: The Staff Advisor shall issue a tree removal permit for a hazard tree if the
applicant demonstrates that a tree is a hazard and warrants removal.
1. A hazard tree is a tree that is physically damaged to the degree that it is clear that
it is likely to fall and injure persons or property. A hazard tree may also include a
tree that is located within public rights of way and is causing damage to existing
public or private facilities or services and such facilities or services cannot be
relocated or the damage alleviated. The applicant must demonstrate that the
condition or location ofthe tree presents a clear public safety hazard or a
foreseeable danger of property damage to an existing structure and such hazard or
danger cannot reasonably be alleviated by treatment or pruning.
2. The City may require the applicant to mitigate for the removal of each hazard tree
pursuant to AMC 18.61.084. Such mitigation requirements shall be a condition of
approval of the permit.
B. Tree that is Not a Hazard: The City shall issue a tree removal permit for a tree that is not a
hazard if the applicant demonstrates all of the following:
1. The tree is proposed for removal in order to permit the application to be consistent
with other applicable Ashland Land Use Ordinance requirements and standards. (e.g.
other applicable Site Design and Use Standards). The Staff Advisor may require the
building footprint of the development to be staked to allow for accurate verification
of the permit application; and
2. Removal of the tree will not have a significant negative impact on erosion, soil
stability, flow of surface waters, protection of adjacent trees, or existing windbreaks;
and
3. Removal of the tree will not have a significant negative impact on the tree densities,
sizes, canopies, and species diversity within 200 feet of the subject property.
The City shall grant an exception to this criterion when alternatives to the tree
removal have been considered and no reasonable alternative exists to allow the
property to be used as permitted in the zone. Nothing in this section shall require that
the residential density be reduced below the permitted density allowed by the zone.
In making this determination, the City may consider alternative site plans or
placement of structures or alternate landscaping designs that would lessen the impact
on trees, so long as the alternatives continue to comply with other provisions ofthe
Ashland Land Use Ordinance.
4. The City shall require the applicant to mitigate for the removal of each tree granted
37
approval pursuant to AMC 18.61.084. Such mitigation requirements shall be a
condition of approval of the permit.
6) The Planning Commission, following proper public notice, held a Public Hearing on November
12, 2002, at which time testimony was received and exhibits were presented. The Planning Commission
denied the application, noting that the application had failed to meet the burden of proof for approval of
the Variance
Now, therefore, The Planning Commission of the City of Ashland finds, concludes and recommends as
follows:
SECTION I. EXHIBITS
For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony
will be used.
Staff Exhibits lettered with an "S"
Proponent's Exhibits, lettered with a "P"
Opponent's Exhibits, lettered with an "0"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M"
SECTION 2. CONCLUSORY FINDINGS
2.1 The Planning Commission finds that it has received all information necessary to make a
decision basoo on the Staff Report, public hearing testimony and the exhibits received.
2.2 The Planning Commission finds that the proposal to reduce the distance between principal
buildings to eight feet does not meet the applicable criteria for a Variance described in 18.100.020.
2.3 The Commission does not find that sufficient evidence has been provided to demonstrate that
the historic side yard setback pattern of the surrounding neighborhood justifies the reduction in the
required distance between the proposed buildings.
SECTION 3. DECISION
3.1 Based on the record of the Public Hearing on this matter, the Planning Commission concludes that the
proposed Site Review, Variance and Tree Removal Permit to construct a four-unit apartment/condominium
complex is not supported by evidence contained within the record.
58
Therefore, based on our overall conclusions, Planning Action #2002-106 is denied.
(~J /0/0;;-
Date
~,
CITY OF
ASHLAND
ASHLAND PLANNING COMMISSION
REGULAR MEETING
NOVEMBER 12, 2002
MINUTES
CALL TO ORDER
Chair Mike Gardiner called the meeting to order at 7:05 p.m. Other Commissioners present were Russ Chapman, Colin
Swales, Marilyn Briggs, Mike Morris, John Fields, Kerry KenCaim, Alex Amarotico, and Ray Kistler, There were no absent
members, Staff present were John McLaughlin, Bill Molnar, Maria Harris and Sue Yates,
APPROVAL OF MINUTES AND FINDINGS
Swales amended the word "fists" to "trysts" in the first paragraph on page 5 of the October 10,2002 regular meeting minutes.
The minutes were approved as amended,
Swales had concerns with the wording of the findings for P A2002-113 and asked for discussion. He stated the planning action
we were asked to approve states it was for theater, nightclub and bar uses, It has been changed in the heading. McLaughlin
said it was brought up that theaters were not an allowed use in the zone, The fmdings reflect what goes on in that zone and is
consistent with the allowable uses in the zone as conditional uses. Swales said his vote was based on the use as theater,
nightclub and bar, He voiced his concern in August that a theater was not allowed, but it came before the full Commission as a
theater, bar and nightclub. That was specifically one of the main reasons he voted "no". McLaughlin said he can vote "no" for
adoption of the fmdings.
Amarotico moved to approve the findings for P A2002-113, Morris seconded the motion. The motion carried, Swales cast a
"no" vote.
Swales moved to approve the fmdings for PA2002-115, Kistler seconded the motion and the fmdings were approved,
PUBLIC FORUM
PHILIP LANG, 758 B Street, is asking for an honest application and an upholding of the ordinances we have, He believes the
Commission is bent on bending, breaking or repealing the law to favor some developers' interests, He thinks this has been
done blatantly and repeatedly in recent history, as the Commission is about to do in repealing or amending a zoning ordinance
prohibiting theaters in the E-l zone, A lot of time was spent by a lot of people on these ordinances, They made good sense
and they were good laws, The Commission lacks diversity and, therefore, representation of the major, larger interests in
Ashland, such as renters, working people, students, etc, The state law regarding planning commissions says under 227,030,
Membership: "Not more than two members of a city planning commission may be city officers..."Subsection 4: "No more
than two voting members of the commission may engage principally in the buying, selling or developing of real estate for
profit as individuals, or be members of any partnership or offices of any corporation that engages principally in the buying,
selling or developing of real estate for profit. Moreover, no more than two members shall be engaged in the same kind of
occupation, business, trade or profession," Lang's interpretation is that five members of the commission are engaged in these
activities. At least three members meet these criteria, He is asking the situation be remedied, He believes any decisions made
recently or tonight, could be called into question.
TYPE II PUBLIC HEARING
PLANNING ACTION 2002.106
REQUEST FOR A SITE REVIEW PERMIT TO CONSTRUCT A FOUR.UNIT APARTMENT/CONDOMINIUM COMPLEX. A VARIANCE IS
REQUESTED TO REDUCE THE FRONT YARD SETBACK FROM 20 TO 10 FEET AND TO REDUCE THE DISTANCE BETWEEN
BUILDINGS FROM 12 TO 8 FEET. A TREE REMOVAL PERMIT IS REQUESTED TO REMOVE TWO TREES ON THIS SITE.
916 EAST MAIN STREET
APPLICANT: RON DELUCA
Site Visits and Ex Parte Contacts
Chapman, Swales, Briggs, Gardiner, Morris, Amarotico and Kistler had a site visit. KenCaim stepped down as she was not at
the last meeting and did not listen to the tapes. Fields will not participate because he was not at the last meeting, Swales stated
he received an e-mail from Russ Silbiger referring to a number of items on tonight's agenda, Swales read the e-mail. He
responded to Silbiger by stating he was unable to respond as it could be considered an ex parte contact and that he would
fO
forward it to the Planning Department so it could be made part of the record. Swales said he was at the coffee shop across the
street from the proposed development a couple of weeks ago, He noticed there was a workman installing a new fence
alongside the alleyway, He will have some questions this evening for the applicant with regards to the need for that fence,
STAFF REPORT
Harris said this application is continued from last month, The applicant is proposing three structures with four two-bedroom
units. Seven off-street parking spaces are required and are planned on the site to the rear of the property, Initially, this was
noticed with a front yard setback variance, The City Attorney has determined that a variance is not required, There is an
ordinance that allows for taking to the two neighboring properties and averaging the yards that are fronting the same street and
using that average for the front yard setback. That ends up being about seven and one-half feet and the proposal is to locate the
porches ten feet from the front property line, The property is in the Historic District. Harris said the public hearing was
continued from last month and public testimony can still be taken,
Chapman had questioned Harris about the condition required for a variance, Is it self-imposed because four units are being put
on one lot? Is it trying to be made to fit "historically"? Harris said that was a suggestion by Staff, but it's not required,
PUBLIC HEARING
CATE HARTZELL, 881 East Main Street, stated she has lived diagonally across from the proposed project for 12 years. In
1994, variances were granted for the house directly across the street from her because it was a corner lot. In her opinion, we
ended up with one of the worst examples of infill in town, It is a large house that was exempted from a need for any yard, with
a house plopped down. Is there ever a situation that could be defmed as unique and unusual where the builder keeps the size of
the building within the context of the size of the parcel? Is the situation self-imposed? The number of units may be impacting
the kinds of variances that are being requested,
Hartzell understands the efforts of Staff to work with the developer on design but she questions some of the assumptions being
made and applied to this project and others like it. Even though the front yard setback is not being considered, she believes it
affects the other design features, As we deal with non-conforming parcels, it starts a domino effect where we give variances to
non-conforming parcels. At what point do we step in and hold to our standards? Is the assumption true that building houses up
close to the sidewalk will somehow enhance pedestrian use and slow down traffic?
She is assuming the affordable unit will remain so for 20 years.
Though the developer is designing common open spaces, she can't see room for fences, She assumes anyone living there will
not have children or pets because the vehicle trips on East Main Street in that area are close to 8,000 vehide trips per day with
typically people traveling well over the speed limit, up to 50 mph,
Hartzell said that even though the parking meets minimum standards, the overflow will be on Eighth Street. The owner of the
coffee shop is asking the Traffic Safety Commission for time zoned parking across from the coffee shop because of the
congestion there,
Hartzell has a concern that headlights will shine into the units fronting East Main from traffic pulling up to the stop on Eighth,
If there is more setback that would allow for vegetation, there will be some ability to screen for headlights.
Swales said he has a different intetpretation of the front yard setback. The section the City Attorney refers to is 18,68,110 _
Front Yard - General Exceptions, Is it correct that both of the abutting structures are side yards, not front yards? Harris said
the structure to the east on Alida (comer of Alida and East Main) that East Main is technically their front yard because it is the
narrower street frontage even though it doesn't look like the front of the building, The property to the west of the alley is a side
yard, That was specifically discussed with the attorney, Can you use a side yard and front for that average? His opinion was
"yes", If you read the language closely, it says "yard". Swales said his concern is that the wording says only "yard" but the
heading refers to "Front Yard", The yards weren't specified, so he assumes referring to yard means "front yard", including
front yards of abutting structures, Harris said that was not the attorney's intetpretation, His opinion was that yard referred to
any abutting yard.
MICHAEL GANIO, 75 Dewey Street, is concerned with the structures being located so close to the sidewalk on East Main, a
very busy street. Buildings 2 and 3 represent a massive structure and the scale appears to be that of a two-story commercial
structure, The exterior lacks an appropriate sense of historic scale, Building 4, though more in scale with the surrounding
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
NOVEMBER 12, 2002
2
41
neighborhood, will be jammed in the back interior comer of the property and dominated by two-story buildings on three sides,
Most of the surrounding buildings do not have enough off-street parking spaces to accommodate tenants cars, The
neighborhood streets are often clogged with parked cars, Many streets are bottlenecks, creating an unsafe situation,
particularly for the children, The seven spaces being provided are for four two-bedroom apartments, The reality within their
neighborhood seems to be three cars for two bedroom units, It is the neighbors living in this neighborhood that will have to
experience this increased parking and traffic, Because of the sub-standard front yard setbacks, all family activities will be
pushed to the small backyard common space that already seems too small to serve its designed purpose successfully,
The alley runs all the way through to Blaine Street and continues to Siskiyou, It is an alternative path impacted by the multi-
family dwelling, which already has inadequate parking on the alley, The neighborhood and the high school population use the
alley. It is a quiet shortcut to East Main, It is assumed that all traffic from this proposed development wil:l conveniently
choose to depart via East Main. The increased traffic will impact the quality of living of every person whose backyards,
gardens and windows front on the alley.
EVAN ARCHERD, 120 North Second, said his office is close to the neighborhood. He frequents the coffee shop, It seems
what we try to promote is rental housing that is located within easy walking and biking distance to all of the major services
provided in AsWand, This location is within walking distance to SOU, downtown, shopping at Safeway, and coffee, He
believes this is the type of infill project we should promote and support,
Staff Response
Harris said there is a minor correction to Condition 6. The first sentence should read: "That an evergreen a minimum of five to
six feet in height shall be planted on-site..."
Rebuttal
TOM GIORDANO, 2635 Takehna Way, agent for the project, said he is a little dismayed about the neighborhood opposition to
this project. A lot of the things they are concerned about, this project design addresses. He likes the model presented by a
neighbor tonight. It shows a good relationship between the two buildings and how they were trying to create a cottage design,
The attempt was to make a cottage concept of smaller buildings separated by space, He believes they achieved that without
sacrificing the required parking, open space and the landscape areas. When he went through the pre-application process, it was
Staff that suggested separating the buildings and to ask for a variance for distance between buildings. He thought it was a great
suggestion and reinforces that cottage concept even more,
Giordano said the real problem within the area that is impacting the neighborhood is the parking for the coffee shop, He,
however, believes the coffee shop adds a vitality to our community.
Giordano said they are asking for a bonus density under an existing ordinance that allows affordable housing, Ifwe aren't
going to provide affordable housing in the community this way, how are we going to provide it? It is within walking distance
to many areas, bike paths, and public transportation. He is asking for approval of his project.
Chapman said there is very little wiggle room with variances, Isn't this variance self-imposed by the number of buildings
being proposed? W ouId the variance be required if only one or two buildings were being proposed? Giordano said the two
buildings could be attached and there would be no variance required. That would make a larger building mass. Under the
Perfonnance Standards, you can get within three feet from a neighboring property, Giordano would also refer to what Staffhas
said about the variance.
Swales asked why the temporary fencing has been put up, Giordano said people were parking on that lot.
COMMISSIONERS' DISCUSSION AND MOTION
McLaugWin, addressing Chapman's concerns about the three variance criteria, said one is the proposal's benefits would be
greater than any negative impacts, Let's say you find there is something unique about this historic area that you want to protect
by separating buildings, You can fmd there is a positive impact by not having one large building and that a variance is
appropriate to accommodate that historic pattern, The second criteria is one that allows you to use some balance, If you fmd
there is a unique or unusual circumstance, you can ask if there are some positive and negatives we should be considering.
There may be a positive to the neighborhood of not holding fast to the rule of saying buildings have to be connected, making
them large buildings, It may be advantageous because this is a different style of development than found in other parts of the
community to allow for a variance, The reason Staff recommended it, if the designer strictly adhered to the standard, they did
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
NOVEMBER 12,2002
3
4~
not believe it was as good a design for the neighborhood,
Harris said Staff's interpretation of affordable housing, is since it has been proposed as a rental, they are getting the density
bonus and it should run for 20 years, She has drafted some language if the Commission wants to add it to the last Condition.
She recommends adding to the end of Condition 10, "Affordable units shall remain in the City of Ashland affordable housing
program for a minimum of20 years." Swales believes it is important to make sure if this is approved, that the affordable unit
remain in the program for a period of time,
Briggs said she agrees with Chapman that we have the criteria for a variance and that everything has been self-imposed, A
house was removed, Two existing trees will go, The applicant determined the size of the units, It is self-imposed. She is
inclined not to grant any variance,
Swales agreed, He gets a little fed up with the argument that is constantly presented that it is a little cottage style development
and it is better than the worst thing that could possibly go on this site. We know this is a high-density, multi-family zone that
could have something truly egregious on it. He feels it is the job of Staff and the Planning Commission to encourage
developers to do their very best both aesthetically and from the livability standpoint rather than hold out the carrot of variances
saying "Uyou don't grant this variance, they will come back with something even worse."
Swales believes the front yard variance is very important. Now we are also stretching the bounds of credibility to call East
Main the front of the apartment building next to it. It is a blank wall with trees planted along it. He believes we are looking at
are two variances and he believes they should be denied, He believes the variances have been self-imposed,
Gardiner thought the configuration of the lot establishes the front and side yard, In a lot of other projects, we have continued to
interpret the front and side yard based on the dimensions of the lot.
Swales referred to the first section of the Land Use Ordinance under General Provisions: "The purpose of the Land Use
Ordinance is to provide adequate open space for light and air, to provide and improve the aesthetic and visual qualities of the
living environment, safety from fire and other dangers, provisions for maintaining sanitary conditions..,", We are trying to
grant variances so it ties in with buildings. He does not believe it needs to be emulated,
Harris said the variance for the front yard setback is not required according to the City Attorney,
Swales said the intent of the ordinance as he sees it, is if you have a series of houses with front yard setbacks (fronts of the
houses) that are less than the required setback now, it allows you to build to match the existing housing,
McLaughlin said the City Attorney has made his interpretation of the ordinance, The Commission can choose not to follow
that and deny the application based on that. If it is used as a criteria for denial, then the Commission needs to make findings as
to why they believe that ordinance applies,
Briggs moved to deny P A2002-1 06, Chapman seconded the motion and it carried with Chapman, Swales, Gardiner, and
Briggs voting "yes" and Kistler, Morris, and Amarotico voting "no".
KenCaim returned to the meeting and Fields will participate in the next hearing,
TYPE III PLANNING ACTION
REQUEST FOR ANNEXATION, COMPREHENSIVE PLAN AND ZONING MAP CHANGE FROM JACKSON COUNTY ZONING (FARM
FIVE) TO CITY OF ASHLAND ZONING R-1-3.5 (SUBURBAN RESIDENTIAL) FOR AN APPROXIMATELY FIVE AtRE PARCEL
LOCATED AT 250 CLAY CREEK. THE REQUEST INCLUDES OUTLINE PLAN AND SITE REVIEW APPROVAL FOR A 41-UNIT
DEVELOPMENT UNDER THE PERFORMANCE STANDARDS OPTION.
APPLICANT: RUSSELL E. DALE
Site Visits and Ex Parte Contacts
Site visits were made by all. Briggs stated when she was on the site, Joyce Woods, a resident on Abbott Street, talked to her
about parking and speed on Abbott Street.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
NOVEMBER 12,2002
4
'+3
--~,~,.,._., '._"~"f"'~
PART TWO - PLANNING ACTION 2002-115
STAFF REPORT
Goldman reported this is a request for Site Review approval to enclose the pavilion space, The applicant has provided some
elevations that show what the enclosure will look like, The Historic Commission reviewed the proposal and made the
recommendation that any modification to the plan be submitted to them prior to issuance of a building permit. This has been
added as a Condition, The proposed alteration to the existing building should have no discernible impact to the use of the
facility. The enclosure of the space does not alter the parking requirements as set forth in P A99-1 0 1. Again, the installation of
the bike parking needs to be completed and painting of the pedestrian crossings.
The proposed enclosure carne as two alternatives to Staff, One is galvanized metal and the other option is CMU block with a
sand slurry concrete finish on the exterior. The applicant, staff, and Historic Commission agree that the CMU block would be
their choice, On the original proposal, they showed no openings on the A Street side. The Detailed Site Review Standards
require a building within 30 feet of a public right-of-way have 20 percent of that side in openings, whether windows or doors,
This application will take a relatively minor adjustment to meet the standard.
Staff is recommending approval of the application with the seven attached conditions,
S wales would like the Historic Commission to have some kind of final review of the color rendering. Goldman added
Condition 8 that the color rendering shall be reviewed and approved by the Historic Commission prior to issuance of a building
perrni t.
PUBLIC HEARING
Sandler took offense from Swales because the Historic Commission reviewed their application and were pleased with what
Sandler presented. He explained every panel will be glass, One door on the main street will be functional. The other door will
be functional, but it will be closed in order for sound protection, The ADA parking will be next to the door leading to the
parking area, They will add enough glass to meet the 20 percent required,
Kistler said if there are colors that are allowed in the City, he doesn't know if there is anyone on the Historic Commission
trained in color selection any more than the general public. He is a little uncomfortable giving them that type of purview,
Goldman said the requirement in the. Detailed Site Review Zone within the Historic District, is that no bright or neon colors be
used exclusively to draw attention to the building,
Kistler would be more comfortable with Staff approving, The Condition could be worded that the colors be reviewed by the
Historic Commission and approved by the Staff Advisor,
Rebuttal
Sandler agrees with Kistler, He would like to have the Historic Commission's input and then reviewed by Staff,
COMMISSIONERS' DISCUSSION AND MOTION
Gardiner took a straw vote on Kistler's suggested amendment that the Historic Commission would review but be approved by
Staff, Briggs agreed, but pointed out that no one on Staff has been trained in color analysis either. Everyone favored the
change, Condition 8 to read, "That the color rendering will be reviewed by the Historic Commission and approved by the Staff
Advisor prior to issuance of a building permit."
Swales moved to approve PA2002-115 with the attached eight Conditions. Morris seconded the motion and it carried
unanimously, '
It was moved, seconded and approved to extend the meeting to 10:30 p,m,
PLANNING ACTION 2002-106
REQUEST FOR SITE REVIEW PERMIT TO CONSTRUCT A FOUR-UNIT APARTMENT/CONDOMINIUM COMPLEX. A VARIANCE IS
REQUESTED TO REDUCE THE FRONT YARD SETBACK FROM 20 TO 10 FEET AND REDUCE THE DISTANCE BETWEEN
BUILDINGS FROM 12 TO 8 FEET. A TREE REMOVAL PERMIT IS REQUESTED TO REMOVE THE TWO TREES ON THE SITE.
916 EAST MAIN STREET
APPLICANT: RON DELUCA
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
OCTOBER 8, 2002
8
1./.'-1
Site Visits and Ex Parte Contacts - Site Visits were made by all,
STAFF REPORT
Harris said this application has been administratively approved and subsequently called up by three neighboring property
owners. The applicant is proposing to construct three structures. All four units will be two-bedroom and initially will be used
as rental units. They will be built as condominiums and surveyed under condominium ownership so that potential change is
available in the future, should he decide to do that.
The access to the site from East Main is Blaine. There is a public alley on the west side of the site, providing vehicular access
to the site. The base density is 3,02 units, The applicant is requesting a 35 percent density bonus, 25 percent through the
affordable housing density bonus and ten percent is through conservation housing, bringing them up to four units, One unit
will be affordable under the City's affordable housing program,
The applicant is providing 15 percent usable yard area, including decks, yards, or patios. There are seven off-street parking
spaces, as required. Six sheltered bike parking spaces will be provided.
The applicant is requesting a variance for the front yard setback. They are providing 15 feet to the face of the buildings on
each of the front buildings and ten feet to the porch on each structure. There is a provision of the ordinance that allows, no
matter where a property is, to look at the adjacent properties on each side of the property and look at the setbacks that are used
on the adjacent properties and average those, This way, the historic streetscape can stay the same, In the past, Staff has
interpreted this section of the ordinance that both front and side yard can be used. The City Attorney agrees with that
interpretation and also said it could be upheld, if challenged, Teclmically, the variance isn't necessary for the front yard
setback. Because the average to the west is eight feet, according to the ordinance they could build the structures, as proposed
on the site plan.
The applicant is asking a variance for the special yard which is the distance between the two front buildings. Eight feet is
shown from the sides of the buildings from side to side, Staff believes they meet the criteria, When Staff looked at the
neighborhood using the aerial photographs and maps, the side yard setbacks range from four to 26 feet and the average is 11
feet. It is Staffs opinion that it would be unusual to require that large a setback when the historic development pattern in the
neighborhood is a smaller setback. The benefit is ending up with detached structures that are more compatible with the type of
historic homes seen in the neighborhood, not just in setback but in size and scale.
Harris reported there are two trees on the property, The Tree Commission reviewed and approved removal of both trees, A
report has been submitted by an arborist stating the English walnut has root rot and is losing branches. Since it is in close
proximity to the sidewalk, there are concerns about the tree being a public safety hazard. Staff believes the incense cedar meets
the criteria for the removal of a non-hazard tree. The Site Design and Use Standard requires usable yard space, If the tree
remained, it would interfere with the usable yard space of either units 2 and 3 or the back unit and they would have to work
around the tree. If the tree were worked around, it could end up one larger structure, There would not be as much usable open
space to the rear of each unit. The second criteria is that is won't negatively impact erosion, soil stability, flow of surface
waters, and that there aren't any drainages or creeks on the property, The property is relatively flat. The tree is isolated, Staff
does not see an issue in removal. The third criteria discusses the negative impact on tree densities within 200 feet of the
subject property and species diversity, There appears to be evergreen trees throughout the neighborhood, This is a relatively
young tree and doesn't seem like it will effect the canopy and density of trees in the neighborhood, Finally, mitigation is
required. Condition 6 has been added and the applicant has agreed to replace the cedar with an evergreen tree,
Harris showed the original design submitted. The Historic Commission had concerns about the design meeting the Historic
District design standard of bulk, mass and scale of buildings. They wanted to lessen the impact toward the front of the property
by making the mass and scale more subdued. Harris showed the revised elevation. It is lowered two feet and they hipped the
roof as suggested by the Historic Commission,
Staff is recommending approval with the ten attached Conditions, A minor change to Condition 6 is to delete" ..,of I 1/2 inch
caliper" .
Briggs wondered if the setback is 15 or 16 feet. The application uses both, Harris said to clarify that with the applicant. Her
understanding it is 15 feet.
PUBLIC HEARING
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
OCTOBER 8, 2002
9
1fS-
TOM GIORDANO, 2635 Takelma Way, stated he has Laurie Sager with him who participated in the landscape design,
Giordano said there is a great preponderance of benefit of this project versus some of the potential costs, The primary benefit
is the affordable housing unit. It is within walking distance to the downtown, Unit 1 will be the affordable unit. The second
benefit is the cottage design, The cottage concept works in the Historic District. They are modest in size, Landscape is
intermingled with the building envelope and appropriate to the district. They are providing almost 40 percent landscaping,
Giordano believes Staffhas adequately discussed the front yard setback. He believes the distance between buildings was
meant more for large scale developments, not for individual cottages, There is a lot of historic precedence for the distance of
eight feet. Some projects he has worked on are less than six feet (two-story houses in single family residentially zoned
property).
Swales said it seems that most of the vegetation is being scraped off, Sager said the cedar is in a place where the density is
being minimized if they left the cedar in place. That tree can be mitigated with other trees, In that site, appropriately, a
different tree variety would serve the residents better.
Amarotico moved to extend the meeting to II p.m. Briggs seconded the motion and it was approved
Briggs asked Giordano about the suggestion by a neighbor to put the taller buildings along the back. It would look more
compatible with the rest of the block. Giordano believes it will step down from the blue building on the comer which is a
bulky building, He looked at putting the two-story in the rear, One reason he did not is because of the setback.
Briggs likes what he did with the roofline, Is the setback 15 feet or 16 feet? Giordano said it is both. It depends on the corner,
Giordano said the porch is six feet deep.
Swales said with regard to the affordable unit, would the applicant be willing to have the house remain in the affordable
program for a long period of time? Molnar said they probably cannot get out of the affordable program for 20 years and it
binds subsequent owners,
JERRY QUAST, 431Parkside, submitted some information, His concerns include traffic, congestion, safety, and parking,
These are very unique and unusual circumstances in this area. There are apartments and a business surrounding this area,
There is a five-unit apartment complex to the west that has no off-street parking, Quast owns the coffeehouse to the north, He
also owns a rental across the street (8th and E. Main), He believes the proposed development will compound the problems he
mentioned. Dewey Street is already overloaded because the apartment complex that surrounds the area doesn't have enough
parking and the overflow ends up on Dewey or the alley, The traffic on the alley will increase with this development. There
are already three to six cars parked on the proposed lot.
He would recommend that the applicant be allowed to have his ten foot setback, allow the variance between buildings of eight
feet, and allow for removal of the two trees, if the applicant keeps everything the same about the project, including the six
parking spaces and one handicapped space, Everything stays the same except allow for the allowable density of three units for
this property, with one being affordable.
LAURA PERLOFF, 164 Fifth Street, said her concerns have been expressed by Quast concerning, parking, congestion, and
granting variances. Perloff has appeared before the Planning Commission before and both times the issues were related to
parking. Both times, the variances were granted and she has lived with experience of these decisions that ignore the fact that
there are more cars, congestion and a lack of parking, She believes the Commission needs to take a long view. Perloff does
not agree that the setback should be governed by averaging the mistakes of the past.
JOAN LANGLEY, 71 Dewey Street, wants to add her voice to those in opposition to the variances requested on the alley
between Dewey and Alida, She feels there is a very delicate balance in her neighborhood between multi-family and single
family homes. If the proposal must happen, she would urge the Commission not to allow for the variances requested, By
allowing another multi-family unit close to the street, two buildings smack up against each other without adequate parking
would adversely effect the livability of the neighborhood. There is a wonderful example of harmonious land between single
family and multi-family property on Allison, The apartment building has plenty of parking on a fully paved and maintained
alley that we do not have. There is ample lawn and plenty of mature trees so that anyone would be happy to live there.
Langley believes we need to strive for that type oflivability as a model. Nearly a dozen children live on Dewey Street, half
under five years old. There are a number of grandchildren who regularly visit grandparents on Dewey, A large number of
ASHLAND PLANNING COMMISSION 10
REGULAR MEETING
MINUTES
OCTOBER 8, 2002 '-I "
.~,,_.t~..... '"..---..,
college students live in the apartment complexes on Alida and Morton. There is a speeding problem down her block. The
street (one block) is lined with cars everyday,
MARK TUESKOV, 72 Dewey Street, talked about the adverse impacts of the project. When he looks at the figures of
buildings eight feet apart and ten foot setback from the street and five feet from the alley, that is staggering in terms of
crowding.
When is an alley an alley and when is an alley a road? The alley is not paved. His backyard fronts the alley and they are
perpetually covered with dust with people speeding down the alley, The alley is narrow. Cars parked in the alley currently jut
out into the alley. It would seem that fire equipment access would be a problem, In the long view, he does not see the buildings
set close to the street as being compatible with the neighborhood.
PETER COTTON, 76 Dewey Street, said his property backs onto the alley, He read a letter and submitted it for the record
from Michael Ganio who was not able to be here, Ganio expressed concern about the impact to the street and scale of the
project. He built a model and superimposed pictures, Cotton believes there is still a major concern among the neighborhood
about the mass of the proposed building. Seven other people in the neighborhood asked Cotton to present their letters of
concern. He submitted those letters for the record, He repeated the concerns about the impact of the development to the
quality of the neighborhood, primarily around parking and congestion that will be created, They are also concerned about the
density of development.
Gardiner asked if the applicant agreed to continue the hearing, Giordano said the applicant agreed to continue until November
12,2002. It will be the first item on the agenda. The public testimony period will remain open and only new testimony will be
heard.
PLANNING ACTION 2002-117
REQUEST FOR A SITE REVIEW PERMIT FOR THE CONSTRUCTION OF A THREE-STORY, 12,280 SQUARE FOOT MIXED.USE
BUILDING.
180 LITHIA WAY (GENKAI RESTAURANT BUILDING)
APPLICANT: EVAN ARCHERD AND HAL DRESNER
This item will be heard at next month's meeting.
OTHER
McLaughlin noted two ordinance amendments will be brought to the Commission next month regarding theater in E-I and
floor area ratio discussion,
The Study Session is scheduled for October 22, 2002. The subject is maximum house size in the Historic District.
ADJOURNMENT - The meeting was adjourned at II :00 p,m.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
OCTOBER S, 2002
11
ij.1
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
October 8, 2002
PLANNING ACTION: 2002-106
APPLICANT: Ron DeLuca
LOCATION: 916 East Main Street
ZONE DESIGNATION: R-2
COMPREHENSIVE PLAN DESIGNATION: Low-Density Multiple-Family Residential
ORDINANCE REFERENCE:
18.24
R-2 Low Density Multiple-Family Residential
District
Tree Preservation and Protection
Site Design and Use Standards
Off-Street Parking
Variances
18.61
18.72
18.92
18.100
REQUEST: Site Review approval to construct a four-unit apartment/condominium
development. A Variance is requested to reduce the front yard setback from 20 to ten feet and to
reduce the distance between buildings to eight feet. A Tree Removal Permit is requested to
remove two trees.
I. Relevant Facts
Background - History of Application:
The application was administratively approved in September 2002. Subsequently, it was called
up for a public hearing by three neighbors. The letters requesting a public hearing are included at
the end of the packet.
There are no previous planning actions for this site.
Ashland Planning Department
October 8, 2002
L./!
Staff Report - Planning Action 2002-106
Page 1
2) Detailed Description of the Site and Proposal:
The site is located on the south side of East Main Street between Dewey and Alida Streets. The
property is 9,769 square feet in size. There is a public alley adjacent to the west side ofthe
parcel. The alley runs parallel to Dewey and Alida Streets, and runs between East Main and
Blaine Streets, The parcel is zoned R-2, Low-Density Multi-Family Residential, and the area
surrounding the site is also zoned R-2. The parcel is located in the Siskiyou-Hargadine Historic
District.
The site slopes gently to the north with an average grade of approximately three percent. There
are two trees greater than six inches diameter at breast height (dbh) located on the site - a 24-
inch walnut near the sidewalk on East Main Street and a 12-inch cedar towards the rear ofthe
property. The site is currently vacant. A house was recently determined to be dangerous by the
City of Ashland Building Official and was subsequently demolished,
Project Overview
The proposal is to construct three buildings containing a total of four, two-bedroom units. Two
of the structures will be facing East Main Street with the building closest to the alley being a
one-story cottage and the building on the east side of the parcel being a two-story structure, The
third building will be located at the rear of the parcel and will be a one-story structure. Each of
the one-story buildings will contain one unit and the two-story building will contain two units.
The application states that it the owner intends to rent the units initially, but will construct the
buildings to condominium standards so that the units can potentially be converted at a future
date.
The two buildings facing East Main Street have their primary orientation toward the street. All
of the units have a covered, unenclosed porch. The exterior materials are six-inch horizontal
siding and "shingles", The type of shingles used is not identified. Four-inch comer trim is
shown on the elevations, but the size of the window and door trim is not identified. The
proposed windows are vinyl and roof material is composition shingles.
Seven off-street parking spaces are shown at the rear of the parcel adjacent to the alley. The
alley is paved and appears to meet the width and vertical clearance requirements. Six sheltered
bicycle parking spaces are located near the motor vehicle parking area. Pedestrian paths link the
front doors of all units to the public sidewalk on East Main Street.
Sixty percent of the site will be covered with impervious surfaces and 40% landscaped. A
combination of common open space situated between the buildings in the middle of the property
and private patios and decks result in 15% of the total lot area devoted to usable open space. A
small lawn area is shown in the common open space in the middle of the site between the
buildings. Three street trees are provided in the planting strip along the frontage of the property.
Ashland Planning Department
October 8, 2002
Staff Report - Planning Action 2002-106
1./-9 Page 2
A landscape plan is included in the application that uses drought tolerant plantings. A variety of
trees are shown throughout the site,
The application notes that all public facilities are in place in East Main Street to serve the project
and are of adequate capacity to support the additional units. Automobile, bicycle and pedestrian
access is provided by East Main Street. East Main Street is a Boulevard and is improved to City
standards including continuous sidewalks.
A variance is requested to reduce the front yard setback from 20 to ten feet to the unenclosed
porches and IS feet to the face of the buildings. A second Variance is requested to reduce the
setback between the buildings to eight feet. The required distance betWeen principal buildings in
the R-2 zone is one-halfthe sum of the height of both buildings and no less than 12 feet. In this
case the required "special yard" would be 18,S feet.
A Tree Removal Permit is requested to remove a 24-inch dbh English Walnut and a 12-inch dbh
Western Incense Cedar on the property. A report from a certified arborist was submitted
addressing both trees.
II. Proiect Impact
Multi-family residential dwellings are a permitted use in the R-2 zone. The proposal is subject to
Chapter 18,72, Site Design and Use Standards. The base density of the parcel is 3.02 units
(9,769 square feet/43,560 * 13.S units per acre = 3.02). The applicant is requesting a 2S% bonus
density for providing an affordable unit and a 10% bonus density for using energy conservation
building measures, The 3S% total density bonus allows for the development of four units (3.02
base density * 1,3S% = 4.077 units).
Site Review Request
Staff believes the proposal meets the requirements for multi-family development in the R-2 zone.
Four units can be permitted using the affordable housing and conservation housing density
bonuses, With the exception of the two requested variances for reduction in the front-yard and
special yard between buildings, the minimum setbacks of the zone are satisfied. The project will
result in lot coverage of 60% which is below the maximum coverage allowed in the R-2 zone of
65%,
Seven off-street parking spaces are required and seven spaces are provided on site. Six covered
bicycle parking spaces are required and six spaces are provided near the motor vehicle parking
area. The combination of the common open space in the middle of the site and the private patios
and decks results in IS% of the total lot area devoted to usable open space, well over the
minimum eight percent that is required, Adequate public facilities are in place and have
capacity to serve four additional units, East Main Street provides access to the property and is
Ashland Planning Department
October 8, 2002
60
Staff Report - Planning Action 2002-106
Page 3
fully developed to serve pedestrians, bicyclists and drivers. The site is also within walking
distance of the bus route on Siskiyou Boulevard.
The landscape plan includes a variety of trees and shrubs, and is designed to meet the coverage
requirements ofthe Site Design and Use Standards. Drought tolerant plants are the majority of
those used in the plan. Street trees as well as trees to shade the parking area are included in the
plan as required,
The two buildings fronting on East Main Street are oriented to the street as required by the Site
Design and Use Standards for Multi-Family Residential Development. The site is in the
Siskiyou-Hargadine Historic District, and therefore the proposal must meet the Historic District
Design Standards. There is an eclectic mix of structures in the surrounding neighborhood
including variety in sizes, heights, and masses, as well as in age of the buildings,
Through the use of window placement, roof style and porches, the fronts of each building
exhibits a strong sense of entry to the street, complimenting the residences in the neighborhood.
In addition, through the use of dormers, hipped roofs, covered porch extensions, and lower and
upper decks and balconies, building mass has been broken up into attractive volumes compatible
with the area.
Variance Requests
A variance is requested to reduce the front yard setback from 20 feet to 15 feet to the face of the
buildings and ten feet to the unenclosed porches, The required front yard setback in the R-2 zone
in the historic districts is 20 feet. Outside ofthe historic districts in the R-2 zone, the minimum
front yard setback permitted is as shown in this proposal - 15 feet to the face of the building
excluding garages and ten feet to an unenclosed porch.
In Staff's opinion, the circumstance is unusual because the setback that would be required on the
site is more stringent than the existing yards of adjacent properties and of the front yards in the
surrounding neighborhood, The benefit of the proposal is that the new structures will be more
compatible with the streetscape if built closer than 20 feet to the front property line. The setback
pattern in the neighborhood was established well before this application and is not self imposed,
The Ashland Land Use Ordinance (ALUO) provides the following exception to the required front
yard setback "If there is a dwelling or accessory building on both abutting lots (even if
separated by an alley or private way) with yards of less than the required depthfor the district,
the yardfor the lot need not exceed the average yard of the abutting structures" (18.68,110.A),
In this case, the building on the property to the west is six feet from the property line adjacent to
East Main Street, and the building on the property to the east is ten feet from the property. Under
the above referenced provision of the ALUO, the structures would be permitted to be built nine
feet from the front property line,
Ashland Planning Department
October 8, 2002
51
Staff Report - Planning Action 2002-106
Page 4
In the past, the front yard setback exception has been interpreted to allow any abutting yard,
whether it is a front or a side yard, to be used in the calculation. In this case, the property to the
west is a side yard and the property to the east is a front yard. Staff believes the front yard
setback exception was intended to use any type of abutting yard so that in historic neighborhoods
with a wide variety of building types and sizes at differing setbacks newly developed properties
blend into the historic streetscape and are given the same flexibility as surrounding properties.
This approach is supported by Standard IV -C-4 of the Historic District Design Standards which
reads "Maintain the historic fa~ade lines of streetscapes by locating front walls of new buildings
in the same plan as the facades of adjacent buildings. Avoid violating the existing setback
pattern by placing new buildings in front or behind the historic fa~ade line, "
A second Variance is requested to reduce the setback between the buildings, the "special yard",
to eight feet. Originally, the proposal was to have the two front structures connected as one
building. Staff suggested separating the structures to create buildings of a mass and scale more
similar to the surrounding neighborhood. In Staff's opinion, the setback requirement for a
special yard between buildings of 18,5 feet is more stringent than is typical of the historic
development pattern in the neighborhood. The aerial photograph of the area shows side yard
setbacks within a 100 feet of the site to range from 4 to 26 feet with an average distance between
buildings of 11 feet. The benefit of the proposal of using detached structures is that the buildings
will respect the scale of the historic structures in the surrounding area. The side yard setback
pattern and architectural scale of the historic neighborhood was established before the current
proposal and therefore the circumstances are not self imposed.
Staff believes the criteria for the variance for reduction in the front yard setback and reduction in
the special yard between buildings are met. In both cases, the proposed change in the setbacks
will result in buildings that are more compatible with the neighborhood than if the standard
requirements were used. Furthermore, Staff believes the variances will result in a better
development than if the applicant had chosen not to use this approach and had proposed one
large structure setback twenty feet from the front property line.
Tree Removal Permit Request
A Tree Removal Permit is requested to remove a 24-inch dbh English Walnut near the front
property line and a 12-inch dbh Western Incense Cedar in the southeast corner of the site. Under
the new Tree Preservation and Protection chapter, a permit is required for removal of trees over
six inches dbh on properties zoned R-2, R-3 and R-I-3.5.
In Staff's opinion, the removal of the walnut meets the criteria for removal of a hazard tree. The
report from the certified arborist establishes that the tree has root rot, has lost and will continue to
lose large branches and over half of the tree is dead, Since the tree branches over the sidewalk,
the issue of dropping branches is a public safety hazard,
Ashland Planning Department
October 8, 2002
.5:<.
Staff Report - Planning Action 2002-106
Page 5
Staff believes the removal of the cedar meets the criteria for removal of a tree that is not a hazard.
The site is relatively flat and the removal of the tree will not negatively impact erosion, soil
stability, flow of surface waters or existing windbreaks. The aerial photographs show a variety
of conifers within 200 feet of the property. Finally, Staff believes the overall project design
including the site layout and sizes of the three buildings is an important part of making the
proposal compatible with the historic neighborhood. The benefit of having a well designed
project not only for the future residents but for the surrounding neighborhood needs to be
balanced with saving the tree. The alternatives of reducing the size of the rear building to
preserve the tree or constructing one large building on the front two thirds of the property seem
to have more negative impacts than benefits. The applicant has submitted findings verifying that
the cedar will be replaced with a one and one-half caliper, five to six foot tree. Staff believes an
evergreen should be used as a replacement and a condition has been added to this effect.
III. Procedural - ReQuired Burden of Proof
The criteria for Site Design and Use Review approval are as follows:
A. All applicable City ordinances have been met or will be met by the proposed
development.
B. All requirements of the Site Review Chapter have been met or will be met.
C. The development complies with the Site Design Standards adopted by the City Council
for implementation of this Chapter.
D. That adequate capacity of City facilities for water, sewer, paved access to and through the
development, electricity, urban storm drainage, and adequate transportation can and will
be provided to and through the subject property. All improvements in the street right-of-
way shall comply with the Street Standards in Chapter 18.88, Performance Standards
Options. (Ord. 2655,1991; Ord 2836 S6, 1999).
The criteria for a Variance are as follows:
(1) That there are unique or unusual circumstances which apply to this site which do not
typically apply elsewhere.
(2) That the proposal's benefits will be greater than any negative impacts on the development
of the adjacent uses; and will further the purpose and intent of this ordinance and the
Comprehensive Plan of the City.
(3) That the conditions or circumstances have not been willfully or purposely self-imposed.
AsWand Planning Department
October 8, 2002
53
Staff Report - Planning Action 2002-106
Page 6
The criteria for a Tree Removal Permit are as follows:
A. Hazard Tree: The Staff Advisor shall issue a tree removal permit for a hazard tree if
the applicant demonstrates that a tree is a hazard and warrants removal.
1. A hazard tree is a tree that is physically damaged to the degree that it is clear that it
is likely to fall and injure persons or property. A hazard tree may also include a tree
that is located within public rights of way and is causing damage to existing public
or private facilities or services and such facilities or services cannot be relocated or
the damage alleviated. The applicant must demonstrate that the condition or location
of the tree presents a clear public safety hazard or a foreseeable danger of property
damage to an existing structure and such hazard or danger cannot reasonably be
alleviated by treatment or pruning.
2. The City may require the applicant to mitigate for the removal of each hazard tree
pursuant to AMC 18.61.084. Such mitigation requirements shall be a condition of
approval of the permit.
B. Tree that is Not a Hazard: The City shall issue a tree removal permit for a tree that
is not a hazard if the applicant demonstrates all of the following:
1. The tree is proposed for removal in order to permit the application to be consistent
with other applicable Ashland Land Use Ordinance requirements and standards. (e.g.
other applicable Site Design and Use Standards). The Staff Advisor may require the
building footprint of the development to be staked to allow for accurate verification
of the permit application; and
2. Removal of the tree will not have a significant negative impact on erosion, soil
stability, flow of surface waters, protection of adjacent trees, or existing windbreaks;
and
3. Removal of the tree will not have a significant negative impact on the tree densities,
sizes, canopies, and species diversity within 200 feet of the subject property.
The City shall grant an exception to this criterion when alternatives to the tree
removal have been considered and no reasonable alternative exists to allow the
property to be used as permitted in the zone. Nothing in this section shall require that
the residential density be reduced below the permitted density allowed by the zone.
In making this determination, the City may consider alternative site plans or
placement of structures or alternate landscaping designs that would lessen the impact
on trees, so long as the alternatives continue to comply with other provisions of the
Ashland Land Use Ordinance.
Ashland Planning Department
October 8, 2002
51
Staff Report - Planning Action 2002-106
Page 7
4. The City shall require the applicant to mitigate for the removal of each tree granted
approval pursuant to AMC 18.61.084. Such mitigation requirements shall be a
condition of approval of the permit.
IV. Conclusions and Recommendations
In Staff s opinion, development of the site is challenging because it is situated in a historic
neighborhood that is for the most part fully developed. Staff believes the applicant deserves
credit for trying to design a project that is compatible to the neighborhood in layout and building
design knowing that it would involve a more complicated application involving two variances.
The overall project design including the site layout and sizes of the three buildings is compatible
with the historic neighborhood. Staff believes the combination of the two one-story cottages and
larger two-story structure reflects the variety of buildings found in the surrounding area. Finally,
the units will be rentals and one of the units will be part of the City's affordable housing
program.
In Staffs opinion, the application meets the criteria for Site Review approval, a Variance for
reduction in the front yard, a Variance for reduction in the special yard between buildings and for
the Tree Removal Permit. Staff recommends approval ofthe application with the following
attached conditions:
1) That all proposals of the applicant shall be conditions of approval unless otherwise
modified here.
2) That a drainage plan shall be submitted for review and approval of the Engineering
Division prior to issuance of a building permit.
3) That all requirements of the Ashland Fire Department shall be met including, but not
limited to installation of a fire hydrant to serve unit 4 or a residential sprinkler system,
and maintenance of the alley as a fire apparatus access road, prior to issuance of the
first certificate of occupancy.
4) That all items (plant, fence, etc.) shall be limited to 2.5 feet in height in the vision
clearance area adjacent to the alley in accordance with 18.72.120.C.
5) That all landscaping and irrigation including street trees shall be installed or bonded
for prior to the issuance of a certificate of occupancy for the first unit.
6) That an evergreen tree a minimum of 1 ~-inch caliper, five to six foot in height shall
be planted on site for mitigation for the western red cedar that is removed. The
landscaping plan shall be revised and submitted for review and approval for the Staff
Ashland Planning Department
October 8, 2002
~~
Staff Report - Planning Action 2002-106
Page 8
Advisor prior to submittal for a building permit
7) That the landscape and irrigation plan shall be revised to include recommendations of
the Tree Commission with final approval of the Staff Advisor prior to submittal for a
building permit.
8) That the recommendations of the Historic Commission with final approval of the Staff
Advisor shall be incorporated into the building permit submittals.
9) That additional information regarding Ashland's Conservation Housing Density Bonus
shall be provided at the time of Final Plan approval. Each unit to include a minimum
of 15 points.
10) That one of the four units shall be affordable under the City of Ashland Affordable
Housing program cost levels. If the unit is a rental, verification of the residents'
income and the rental price shall be submitted to the Planning Division annually by
January 31. If the unit is converted to a condominium for ownership, the buyer's
income and the price shall be submitted to the Planning Division. The purchase of the
condominium shall be processed through the City of Ashland's Affordable housing
program.
Ashland Planning Department
October 8, 2002
~6
Staff Report - Planning Action 2002-106
Page 9
ASHLAND STREET TREE COMMISSION
SITE REVIEW
Applicant R~~~
Address ql4? fuS+J~Ct(V\stCommerCial
Proposed Action:
Date~
Residential V
Sde.f<0)(0.u - Lf cuut. CLPfs
V~0-fD N?c~.uefrad-ycud ~
Tr~ P<f?A~ <-b ReA/V)t5Ue ~ ~S
Recommendation:
. CBW\VY)lSS;OYIer5 0~ f'ew1uua1 of ~ ~ ,
~e twlV\lLton 'f&te~lSQ ~cJ ~a~ .
-n'\€ IVc~^lSE? Caiu- dt:es hClVe~e ~CJ+O Ge
p<1M^Qd c4- ~I (see stzl-tf .WtGfY10). ~ <+t"e-
~6L-QJ S~c{+0l~ proJd wtft1 ~a.f(Dtdal>(e
hOUSlV\'1 ~ ~ ~ ~ rudtVe. la-vds~
.ClrecL ~S %e ~ p~eC+- 0- ~ To
~e. \f)~ VI beri'had ,
Date
Follow-up:
57
CITY OF
ASHLAND
Memo
DATE:
November 12, 2002
TO:
Maria Harris, Planner
FROM:
Robbin Pearce, Water Conservation Analyst
RE:
Trees at DeLuca Project on East Main Street
* The #1 tree (English Walnut) is in decline due to root rot which will eventually
destabilize the tree. This is reflected by the amount of die back in the canopy. This tree is
a potential hazard that should be removed.
* The #2 tree (Western Incense Cedar) does have a double trunk but it has strong and
healthy roots. Based on this alone the tree is not an issue. Cutting one trunk and then
cabling it to the other would eliminate potential future problems based on the double
trunk. My recommendation is to alter the footprint of the building if possible. Remove
one leader and cable it to the other and plant another tree which can take the place of this
one in 20 years. However, if the footprint can not be altered this tree should be removed
and mitigated.
CONSERVATION DMSION
20 East Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541-552-20622
Fax: 541488-5311
TTY: 800-735-2900
rAl
o-cg'
Notice is hereby given that 'a PUBLIC Hl liNG on the fOllowing
request with respect to the ASHLAND LAND USE ORDINANCE
will be held before the ASHLAND PLANNING COMMISSION on
October 8, 2002 at 7:00 p.m. at the ASHLAND CIVIC CENTER,
1175 East Main Street, Ashland, Oregon.
The ordinance criteria applicable to this application are attached to this notice.
Oregon law states that failure to raise an objection concerning this application, either
in person or by letter, or failure to provide sufficient specificity to afford the decision
maker an opportunity to respond to the issue, precludes your right of appeal to the
land Use Board of Appeals /LUBA) on that issue. Failure to speCify which ordinance
criterion the objection is based on also precludes your right of appeal to LUBA on that
criterion, Failure of the applicant to raise constitutional or other issues relating to
proposed conditions of approval with sufficient specificity to allow this Commission
to respond to the issue precludes an action for damages in circuit court.
(47)
A copy of the applicatiOl, D4cuments and evidence relied upon by the applicant
and applicable criteria are available for inspection at no cost and will be provided at
reasonable cost, if requested. A copy of the Staff Report will be available for
inspection seven days prior to the hearing and will be provided at reasonable cost,
jf requested. All materials are evailable at the Ashlsnd Planning Department, City
Hall, 20 East Main Street, Ashland, Oregon 97620.
During the Public Hearing, the Chair shall allow testimony from the applicant and
those in attendance concerning this request. The Chair shall have the right to limit
the length of testimony and require that comments be restricted to the applicable
criteria. Unless there is a continuance, if a participant so requests before the
conclusion of the, hearing, the record shall remain open for at least seven days after
the hearing. ltiyou have questions or comments concerning this request, please feel
free to contact Susan Yates at the Ashland Planning Department, City Hall, at 541-
552-2041. Our TTY phone number is 1-80Q.735-2900
---------
z
g
'i
'E'
@
""---. ---------
(45)
NOTE: This Planning Action will also be heard by ~e Ashland Historic Commission on October 2, 2002 in the
Ashland Community Center located at 59 Wmburn Way at 7:00 p.m.
NOTE: This Planning Action will also be heard by the Ashland Tree COmmission on October 3,2002 in the
Council Chambers (Jury Room) located at 1175 East Main Street at 5:00p.m.
PLANNING ACTION 2002-106 is a request for a Site Review Permit to construct a four-unit
apartment/condominium complex on the property at 916 East Main Street. A Variance is requested to
reduce the front yard setback from 20 to 10 feet and to reduce the distance between buildings from 12 to
8 feet. A Tree Removal Permit is requested to remove two trees on the site. . Comprehensive Plan
Designation: Multi-Family Residential; Zoning: R-2; Assessor's Map #: 39 1 E 09 AD; Tax Lot: 4000.
APPLICANT: Ron DeLuca ~ 1
1.*...... ,.".-..,
CRITERIA FOR VARIANCE
The criteria for the approval of a Variance are found in 18.100.020 and are as
follows:
1 ) That there are unique or unusual circumstances which apply to this site
which do not apply elsewhere.
2) That the proposal's benefits will be greater than any negative impacts on the
development of the adjacent uses; and will further the purpose and intent of
this ordinance and the Comprehensive Plan of the City. (Ord. 2425 S1,
1 987)
3) That the circumstances or conditions have not been willfully or purposely
self-imposed. (Ord. 2775, 1996)
SITE REVIEW
18.72.50
Criteria for Approval. The following criteria shall be used to
approve or deny a site plan:
A. All applicable City ordinances have been met and will be met
by the proposed development.
8. All requirements of the Site Review Chapter have been met.
C. The site design complies with the guidelines adopted by the
City Council for the implementation of this Chapter.
D. That adequate capacity of City facilities for water, sewer,
paved access to and through the development, electricity,
urban storm drainage, and adequate transportation can and
will be provided to and through the subject property. (Ord.
2655, 1991)
,",0
Ashland Municipal Code
SECTION 18.61.080 Criteria for Issuance of Tree Removal - Staff Permit.
An applicant for a Tree Removal-Staff Permit shall demonstrate that the following criteria are satisfied.
The Staff Advisor may require an arborist's report to substantiate the criteria for a permit.
A. Hazard Tree: The Staff Advisor shall issue a tree removal permit for a hazard tree if the applicant
demonstrates that a tree is a hazard and warrants removal.
1. A hazard tree is a tree that is physically damaged to the degree that it is clear that it is likely
to fall and injure persons or property. A hazard tree may also include a tree that is located
within public rights of way and is causing damage to existing public or private facilities or
services and such facilities or services cannot be relocated or the damage alleviated. The
applicant must demonstrate that the condition or location of the tree presents a clear public
safety hazard or a foreseeable danger of property damage to an existing structure and such
hazard or danger cannot reasonably be alleviated by treatment or pruning.
2. The City may require the applicant to mitigate for the removal of each hazard tree pursuant
to AMC 18.61.084. Such mitigation requirements shall be a condition of approval of the
permit.
B. Tree that is Not a Hazard: The City shall issue a tree removal permit for a tree that is not a hazard
if the applicant demonstrates all of the following:
1. The tree is proposed for removal in order to permit the application to be consistent with other
applicable Ashland Land Use Ordinance requirements and standards. (e.g. other applicable
Site Design and Use Standards). The Staff Advisor may require the building footprint of the
development to be staked to allow for accurate verification of the permit application; and
2. Removal of the tree will not have a significant negative impact on erosion, soil stability, flow
of surface waters, protection of adjacent trees, or existing windbreaks; and
3. Removal of the tree will not have a significant negative impact on the tree densities, sizes,
canopies, and species diversity within 200 feet ofthe subject property.
The City shall grant an exception to this criterion when alternatives to the tree removal have
been considered and no reasonable alternative exists to allow the property to be used as
permitted in the zone. Nothing in this section shall require that the residential density be
reduced below the permitted density allowed by the zone. In making this determination, the
City may consider alternative site plans or placement of structures or alternate landscaping
designs that would lessen the impact on trees, so long as the alternatives continue to comply
with other provisions of the Ashland Land Use Ordinance.
4. The City shall require the applicant to mitigate for the removal of each tree granted approval
pursuant to AMC 18.61.084. Such mitigation requirements shall be.a condition of approval
of the permit.
(Ord 2883, Added, 06/0412002)
Page 1 of 1
"I
Cf-'?-02-,
To: A<:>Ht... AHD PL..AJ.J\-.1~N0 &OMMI?~~O ~
t2. e,&A e. 0 I N 61 t:= \ L. e 1J o. rz.. DO '2- - I 0 ~
F ~oN'-: .M 16H A E.L &7 A1-..l '0
1 5 0 G wey Cv1" .
A~H~AND oe.q15~O
J
04( t4Bl..-~?S(P
w 0 VL.-D L- I ~6 ,0 ~GQ.U6 ST A t:==OE..MAt-
PU~L-LU -H 5AelN.0 [2..6&Ae.-DIN0 ,HE. rzeGtuE:.?T...
~ tJ t.J A rz.1 A NeE..? tJt{ -rH \? 4- - uN l,- P J2.,O...! 60'[ ,
\:= I L- 6 ~ 0, 'L 00 1- ..- ( 0 Co
M'( (I-J t II A L-> t.-O~ G&lZ--f.Je;:, 1Z-e.0A (z'-D ~ I DB ,.
\
vJ A t.,\t,.- 0 ~ J E?A6~ -re.~6 C2-lSM.ov ~ L 4'
J J (
Nt tz,(ZO\." 0pA6E: ~\vJt-..l, f'g.Ofo?5D ~u Il-D -
\tJ&~ '
o I {.l c.. 6- {Z.E.l- Y
\
M 1 Cd4Acl.., &AN t D
SEP 0 3 2002
DEPT OF COMMUNITY DEVELOPMENT
20 East Main St
Ashland. Oregon 97520
www.ashland.or.us
Tel: 541-488-5305 , ~ .
Fax: 541-488-5311 ""
TTY: 800-735-2900
,.,
-""""'-~ .-.- 1-.... ""'_'.
~-\-~, 2ro7-
Cet\-e- *ox'-tU\\ [f(\~~\d &~
f>~\ W'6+ MoiC\ ?)1-.
j\~~\~ GR qlSW
~\S h Q -\'e,l\I'O-\ ~~(1,t ~ Q \?k~:Nc \-\eo.I'l~
0\;-- 2DOL ~\toO E:W ~~ o:t q\ fa Eo.~T }J.all1
~ee\-\
l elM Jo\e~~ '-\c ~O~ ~~~ 00
~ S ~ ~ <<:~Wl~ \lart'o.Mces o..e-
II\D1fmfttok 4v '2M.~\~S C~ ,a.-
T Q~SO ~eu-\l \\Y--e -\n wJ.e\~wi ~r
wW- e,*,~if)S \raoc ~ €-)Cpbf€d --Gr ~111"5
~ ~o.\\\~ ~ee OvvJ ~~Il11<() ~ ceO-()\
-tne-. ~~ -t-ees Qre- s&~t~~ ~
~~~+) ~\tm -tk ~I L~\~~ .~ Qll~'-) tpmQAS-
\€. ~Q~ (k \JE'-ft~~ J ~a.\~ M~.€--
\JL~L~e(\ ,
Gkc/!~
lf6;)- 4( ((
'3
SEP 0 3 200,
----...-~.-t"'_.. +-..-..'
September 1, 2002
ASHLAND PLANNING COMMISSION,
THIS LETTER IS TO OFFICIALLY REQUEST A PUBLIC
HEAR.ING. FOR THE PROPOSED FOUR-UNIT APARTMENT
COMPLEX ON THE PROPERTY AT 916 EAST MAIN STREET
(PLANNING ACTION 2002-106).
WE HAVE BEEN THE PROPRIETORS OF THE COFFEEHOUSE
ACROSS THE STREET FOR EIGHT YEARS NOW AND HAVE A
MULITPLE OF CONCERNS ABOUT THE ABOVE MENTIONED
PROJECT:
. PARKING, WHICH IS ALREADY A HUGE PROBLEM IN
THIS PARTICULAR AREA, THIS PROJECT WILL ONLY
ADD TO THE CURRENT PROBLEM.
. FRONT YARD SET-BACK 10 FEET INSTEAD OF 20 FEET
. FOUR UNITS AND A TWO STORY UNIT LOCATED IN
FRONT OF PROPERTY INSTEAD AT THE REAR OF THE
PROPERTY.
PARKING
HAS BEEN A CONTINUOUS PROBLEM IN THIS AREA FOR THE
PAST EIGHT YEARS FOR THE FOLLOWING REASONS:
. WEST: TWO STORY APARTMENTS,S UNITS WITH ZERO
OFF STREET PARKING, TENNANTS USE 8TH STREET AND
DEWEY STREET. SINGLE FAMILY HOME (RENTAL) "NOT
LISTED IN APPLICATION", HAS A TWO CAR GARAGE,
EXTRA PARKING THEY NEED TO USE 8TH STREET AND
DEWEY STREET.
. EAST: LARGE TWO STORY APARTMENTS, NOT ENOUGH
PARKING, TENNANTS USE 8TH STEET AND ALIDA ST..
. SOUTH: TWO STORY APARTMENTS, NOT ENOUGH
PARKING, TENNANTS USE 8TH STEET AND ALIDA ST..
~t/
. NORTH: SINGLE FAMILY HOME "NOT LISTED IN
APPLICATION" USES 8TH STREET FOR PARKING.
COFFEEHOUSE USES 8TH STREET MAINLY FOR
CUSTOMER PARKING ALONG WITH ALIDA AND DEWEY
AS THE APPLICANT BELIEVES THAT THERE ARE UNIQUE OR
UNUSUAL CIRCUMSTANCES THAT APPLY FOR SOME OF HIS
VARIANCES THAT HE IS LOOKING TO HAVE APPROVEI), WE
BELIEVE THERE ARE UNIQUE OR UNUSUAL CIRCUMSTANCES
THAT APPLY FOR THIS ALREADY OVER CROWDED, LACK OF
PARKING IN THE AREA. "APPLICATION" REFERS TO OLD
ORDINANCE SET-BACKS TO TRY AND REDUCE SET-BACKS.
FOLLOWING THE SAME REASONING, OLD ORDINANCES DID
NOT HAVE 1.75 PARKING SPOTS PER TWO BEDROOMS, THUS
WE HAVE AN OLDER FIVE UNIT APARTMENT COMPLEX
RIGHT NEXT DOOR WITH ZERO OFF STREET PARKING
SPOTS. IN OLDER TIMES THERE WERE LESS PEOPLE AND
CARS PER INDIVIDUAL PLUS MORE VACANT LOTS. IE: THE
SINGLE FAMILY HOME IN FRONT OF THE FIVE UNIT
APARTMENT COMPLEX WHERE PEOPLE COULD PARK. NOW
PARKING HAS BECOME A MUCH GREATER ISSUE AND WE
BELIEVE THIS PROJECT WITH EIGHT BEDROOMS AND ONLY
SIX REGULAR SPOTS AND ONE HANDICAP SPOT WILL ONLY
COMPOUND A VERY BAD PARKING SITUATION ALREADY IN
EXIST ANCE.
YES, OUR NEIGHBORHOOD COFFEEHOUSE IS PART OF OUR
LIVELYHOOD IN RAISING OUR THREE YOUNG CHILDREN
AND WE FEEL ADEQUATE PARKING IS ESSENTIAL FOR OUR
SURVIVAL. WE CAN NOT TELL YOU HOW MANY TIMES OUR
CUSTOMERS HAVE TOLD US THEY LIKE OUR LITTLE
COFFEEHOUSE THE BEST, BUT IF THEY DRIVE BY AND CAN
NOT FIND PARKING NEAR BY THEY GO ON DOWN TO THE
NEXT COFFEEHOUSE. SMALL, LOCALLY OWNED BUSINESSES
EACH WITH THEIR PERSONAL TOUCH IS WHAT INTERESTED
US INTO MOVING TO ASHLAND TO START OUR F AMIL Y
EIGHT YEARS AGO. THE SENSE OF "BUSINESS COMMUNITY"
IS ONE OF THE UNIQUE CHARACTERISTICS OF ASHLAND. IT
IS DISHEARTNING OVER THE YEARS TO SEE SO MANY SMALL
'5
BUSINESSES CLOSE THEIR DOORS. THEY TRULY NEED
ADDED SUPPORT FROM THE CITY TO SURVIVE.
I HAVE PERSONALLY SPENT MANY OF MY HOURS AWAY
FROM MY FAMILY DOWN AT THE POLICE DEPARTMENT OR
AT THE NEIGHBORING APARTMENTS ASKING TO MOVE
CARS, TRUCKS AND CAMPERS ON 8TH STREET THAT HAVE
BEEN PARKED THERE FOR WEEKS OR MONTHS AT A TIME!
(PHOTO ENCLOSED OF A VAN THAT HAS BEEN PARKED ON
8TH STREET RIGHT ACROSS FROM OUR COFFEEHOUSE FOR
THREE MONTHS) ACCORDING TO CHRISTINE HILL,
ASHLAND COMMUNITY SERVICE OFFICER FOR PARKING.
UNLESS A VEHICLE IS CONSIDERED ABANDONED (EXPIRED
PLATES, BROKEN WINDOW, ETC...) IT IS VERY DIFFICULT
FOR THE POLICE OFFICERS TO TAKE ANY KIND OF ACTION!
IN OTHER WORDS, VEHICLES CAN PARK FOR
WEEKSIMONTHS AND REALLY CLOG THE PARKING AREAS.
ALSO ACCORDING TO A COUPLE OF POLICE OFFICERS, THEY
LOOKED IN THEIR DAILY REPORT FILES AND STATED THEY
GET ANYWHERE FORM FOUR TO SIX CALLS A DAY
REGARDING PARKING ISSUES. THAT IS A LOT OF WASTED
POLICE AND CITIZENS OF ASHLAND'S TIME. PHOTOS OF ALL
SURROUNDING APARTMENTS (pARKING) AND AFFECTED
STREETS THAT WOULD POTENTIALLY BE MORE OVER
LOADED WITH PARKING ISSUES, ENCLOSED.
FRONT YARD SET-BACK. 10 FEET VS 20 FEET
THE STATEMENT IN THE APPLICATION SAYING THAT THE
NEW STRUCTURES WILL BE MORE COMPATffiLE WITH THE
HISTORIC STEETSCAPE IF BUILT CLOSER TO THE ROAD, IS A
WEAK ONE WITH VERY LITTLE MERIT. WE ALL KNOW
TIMES CHANGE, CIRCUMSTANCES CHANGE AND
ORDINANCES CHANGE, FOR THE REASONS THE PEOPLE OF
ASHLAND FEEL THINGS CAN BE IMPROVED. IT IS ALMOST
LIKE SAYING, WELL OLD ORDINANCES IN THE HISTORIC
DISTRICT DID NOT REQUIRE ANY PARKING SO TO KEEP THE
SAME LOOK AND FEEL OF THE HISTORIC DISTRICT, LET'S
SAY THIS PROJECT DOES NOT NEED ANY PARKING SPOTS!
'"
OF COURSE THIS PROJECT WOULD LOOK BETTER WITH A 20
FOOT SET-BACK.
TWO STORY UNIT LOCATAE IN REAR OF PROPERTY
THE APPLICATION STATES THAT ALLOWABLE DENSITY FOR
THE SUBJECT PROPERTY IS 3.02 DWELLING UNITS.
HOWEVER, THE APPLICANT IS STATING HE WILL USE ONE
UNIT FOR A "MODERATE INCOME" PERSON(S) IS ALLOWED
TO BUILD AN EXTRA UNIT, MAKING FOUR 2-BEDROOM UNITS
INSTEAD OF THREE 2-BEDROOM UNITS. THIS MEANS A TWO
STORY BUILDING AND MORE CONJESTION IN AN ALREADY
VERY CONJESTED AREA. TRAFFIC FLOW, SAFETY, PARKING
AND A TWO STORY BUILDING A FEW FEET FROM EAST MAIN
ARE ALL CONCERNS TO US.
PLEASE INFORM US WHEN A PUBLIC TESTIMONY WILL TAKE
PLACE SO WE CAN VOICE OUR CONCERNS.
RESPECTFULY,
JE?~;6~(QUC~ .
~OaAH QUArT C)'J
P.O. BOX 634
ASHLAND OR.97520
541-821-8586
(,7
...JJ F~ L.
uJlE~1
S-uj\JjfS rJD oFF ST(l.~gr ~1dLJN6--
WIEST (j
5/r1J6-Lti- PAm!/; f2.ErJrr-tl \
'erST
J~w~7 ~/~~r makw~
'9'
v
~"-.:.;,,~----
E,A S~I=
Ill!!
efTS;
~
/ I/Jo S rOV"L1 A ff1rv) ('7 eN( S
SJa~f') fl1~ /rJ G-'
~9
f? (:) u-rJ-j
5ovr:i/
--
-T~;;;V{) C;;--}"6(1...1 ffPTl(2i/Y7 g rJ r ..5
rn-opC>SJZD f(L0~C' lf1fl.J/Z/t
76
II aR~rJd ---
.....,..,.,.._~_.._-~-,~---- -
'~_.._-~'-~-.,~
'j
Co;:; [.-E.J! u,j <;, C-
977/ S'ifZ>gf;r PflaklrJ ~
{VOt1.,7}J
i!L~r0(L' rJ1
" ~
Vl-frJ
bi\S
fldott W
PA~i~O 3yn~s
gj)--} SfMo/
11
The Ashland Planning Department preliminarily approved this
request on August 21, 2002. This ac' be reviewed by the
Ashland Planning Commission Hearir;. ~_ Ad at 1 :30 p.m. on
September 10, 2002 at the Ashland Civic Center, 1175 East Main
Street, Ashland, Oregon. No public testimony is allowed at this
review,
Any affected property owner or resident has a right to request, AT
NO CHARGE, a public hearing before the Ashland Planning
Commission on this action.
To exercise this right, a WRITTEN request must be received in the
Planning Department, 20 East Main Street, prior to 3:00 p.m. on .
September 3, 2002. The written request for the public hearing must
include your name, address, the file number of the planning action and
the specific grounds for which the decision should be reversed or
modified, based on the applicable criteria. If yOU do not
SPECIFICALLY REQUEST A PUBLIC HEARING bv the time and date
stated above, there will be no public testimony permitted.
If you have questions or comments concerning this request, please feel free to contact
Susan Yates at the Ashland Planning Department, City Hall, at 541-552-2041.
I
ji
II
If a hearing is requested, it will be scheduled for the- following
month. Unless t:' , continuance, if a participant so requests
before the concli i, _. the hearing, the record shall remain open
for at least seven days after the hearing.
The ordinance criteria applicable to this application are attached to this notice.
Oregon law states that failure to raise an objection concerning this application, either
in person or by letter, or failure to provide sufficient specificity to afford the decision
maker an opportunity to respond to the issue, precludes your right of appeal to the
land Use Board of Appeals (lUBAI on that issue. Failure to specify which ordinance
criterion the objection is based on also precludes your right of appeal to lUBA on
that criterion. Failure of the applicant to raise constitutional or other issues relating
to proposed conditions of approval with sufficient speCifiCity to allow this
Commission to respond to the issue precludes an action for damages in circuit court.
A copy of the application, all documents and evidence relied upon by the applicant
and applicable criteria are available for inspection at no cost and will be provided at
reasonable cost, if requested. A copy of the Staff Report will be available for
inspection seven days prior to the hearing and will be provided at reasonable cost,
if requested. All materials are available at the Ashland Planning Department, City
Hall, 20 East Main Street, Ashland, Oregon 97520,
Our TTY phone number is 1-800-735-2900.
f-
en
<(
o
~
N
NOTE: This Planning Action will also be heard by the Ashland Historic Commission on September 4, 2002 in the
Ashland Community Center located at 59 Winburn Way at 7:00 p.m.
NOTE: This Planning Action will also be heard by the Ashland 'Tree Commission on September 5,2002 in the
Council Chambers (Jury Room) located at 1175 East Main Street at 5:00p.m.
PLANNING ACTION 2002-106 is a request for Site Review to construct a four-unit
apartmenVcondominium complex on the property at 916 EastMain Street. A Variance is
requested to reduce the front yard setback from 20 to 10 feet and to reduce the distance between
buildings from 12 to 8 feet. A Tree Removal Permit is requested to remove two trees on the site.
Comprehensive Plan Designation: Multi-Family Residential; Zoning: R-2; Assessor's Map #: 39
1 E 09 AD; Tax Lot: 4000.
APPLICANT: Ron DeLuca
1~
Ashland Municipal Code
SECTION 18.61.080 Criteria for Issuance of Tree Removal- Staff Permit.
An applicant for a Tree Removal-Staff Permit shall demonstrate that the following criteria are satisfied.
The Staff Advisor may require an arborist's report to substantiate the criteria for a permit.
A. Hazard Tree: The Staff Advisor shall issue a tree removal permit for a hazard tree if the applicant
demonstrates that a tree is a hazard and warrants removal.
1. A hazard tree is a tree that is physically damaged to the degree that it is clear that it is likely
to fall and injure persons or property. A hazard tree may also include a tree that is located
within public rights of way and is causing damage to existing public or private facilities or
services and such facilities or services cannot be relocated or the damage alleviated. The
applicant must demonstrate that the condition or location of the tree presents a clear public
safety hazard or a foreseeable danger of property damage to an existing structure and such
hazard or danger cannot reasonably be alleviated by treatment or pruning.
2. The City may require the applicant to mitigate for the removal of each hazard tree pursuant
to AMC 18.61.084. Such mitigation requirements shall be a condition of approval of the
permi 1.
B. Tree that is Not a Hazard: The City shall issue a tree removal permit for a tree that is not a hazard
if the applicant demonstrates all of the following:
1. The tree is proposed for removal in order to permit the application to be consistent with other
applicable Ashland Land Use Ordinance requirements and standards. (e.g. other applicable
Site Design and Use Standards). The Staff Advisor may require the building footprint of the
development to be staked to allow for accurate verification of the permit application; and
2. Removal of the tree will not have a significant negative impact on erosion, soil stability, flow
of surface waters, protection of adjacent trees, or existing windbreaks; and
3. Removal of the tree will not have a significant negative impact on the tree densities, sizes,
canopies, and species diversity within 200 feet of the subject property.
The City shall grant an exception to this criterion when alternatives to the tree removal have
been considered and no reasonable alternative exists to allow the property to be used as
permitted in the zone. Nothing in this section shall require that the residential density be
reduced below the permitted density allowed by the zone. In making this determination, the
City may consider alternative site plans or placement of structures or alternate landscaping
designs that would lessen the impact on trees, so long as the alternatives continue to comply
with other provisions of the Ashland Land Use Ordinance.
4. The City shall require the applicant to mitigate for the removal of each tree granted approval
pursuant to AMC 18.61.084. Such mitigation requirements shall be.a condition of approval
of the permit.
(Ord 2883, Added, 06/04/2002)
Page 1 of I
73
CRITERIA FOR VARIANCE
The criteria for the approval of a Variance are found in 18.100.020 and are as
follows:
1) That there are unique or unusual circumstances which apply to this site
which do not apply elsewhere.
2) That the proposal's benefits will be greater than any negative impacts on the
development of the adjacent uses; and will further the purpose and intent of
this ordinance and the Comprehensive Plan of the City. (Ord. 2425 51,
1987)
3) That the circumstances or conditions have not been willfully or purposely
self-imposed. (Ord. 2775, 1996)
SITE REVIEW
18.72.50
Criteria for Approval. The following criteria shall be used to
approve or deny a site plan:
A. All applicable City ordinances have been met and will be met
by the proposed development.
B. All requirements of the Site Review Chapter have been met.
C. The site design complies with the guidelines adopted by the
City Council for the implementation of this Chapter.
D. That adequate capacity of City facilities for water, sewer,
paved access to and through the development, electricity,
urban storm drainage, and adequate transportation can and
will be provided to and through the subject property. (Ord.
2655, 1991)
7+
ARCHITECTURE
LAND PLANNING
Date: 22 August 2002
TO: Maria Harris, Associate Planner
FROM: Tom R. Giordano
SUBJECT: 916 East Main Street - Tree Removal
Dear Maria,
As requested, I have prepared the following findings for the removal of a non-hazard tree located
at 916 East Main Street. The subject tree is a 12" diameter Cedar.
The city can issue a Tree Removal Permit for a tree that is not a hazard if the following findings
are made:
1. The tree is proposedfor removal in order to permit the application to be consistent
with other applicable Ashland Land Use Ordinance requirements and standards. (e.g.
other applicable Site Design and Use Standards). The Staff Advisor may require the
building footprint of the development to be staked to allow for accurate verification of
the permit application; and
The proposed buildings have been located on the site to maximize the area of
recreationlopenspace. Relocation of unit 4 would reduce this useable area and divide the
recreationlopenspace area into smaller, less useable spaces.
2. Removal of the tree will not have a significant negatlve Impact on erosIon, soli
stahility,flow of surface waters, protection of adjacent trees, or existing windbreaks;
and
The proposed removal of the Cedar tree will not adversely impact the erosion, soil stability, flow
of surface waters, adjacent trees or existing windbreaks since the site is flat, no creeks are
present and no other trees are near the subject tree.
3. Removal of the tree will not have a significant negative impact on the tree densities,
sizes, canopies, and species diversity within 200 fee of the subject property.
2635 Takelma Way
.
7~
Ashland, OR 97520 .
AUG 2 3 2DOl
Phone and Fax (541) 482-9193
The subject tree is relatively young (approximately 6 years old). The removal ofthis tree will
not significantly impact tree densities, sizes, canopies and species diversity within 200 feet of
the proposed development. Further, the Landscape Plan shows a dramatic increase in the
number of proposed trees. These proposed trees will reach 50% growth within 5 years of
installation, also see Landscape Site Design Standards of the Narrative in Findings.
4. The City shall require the applicant to mitigate for the removal of each tree granted
approval pursuant to AMC 18.61. 084. Such mitigation requirements shall be a
condition of approval of the permit
The applicant will mitigate the removal of the Cedar tree with the replanting (on site) of a 1 'l2
inch caliper, healthy, well-branched deciduous tree or a 5 'l2 foot tall evergreen tree to replace
the Cedar. The proposed tree will eventually equal or exceed the removed tree in size and be
planted and maintained per the City guidelines.
If there are any questions, please don't hesitate to call me.
Sincerely,
Tom R. Giordano, Agent
7/J
I(AUG 2 ;}
ARCHITECTURE
LAND PLANNING
PROJECT NARRATIVE/FINDINGS
5 July 2002
PROJECT NAME: East Main Street Condominium Apartments
TYPE OF MIXED USE ACTION: A request for a Site Review (Chapter 18_72) for the
property located within the R-2 Zone District (Chapter 18.24)
PROJECT INFORMATION:
Owner/Applicant:
Ron Deluca
1665 Siskiyou Boulevard # 1 02
Ashland, OR. 97520
541-482-7368
Architect/Agent:
Tom Giordano
2635 Takelma Way
Ashland, OR. 97520
541-482-9193
Surveyor:
L.J. Friar and Associates
816 W. 8th Street
Medford, OR. 97501
541-772-2782
Landscape Architect:
Kerry Kencaim
545 A street
Ashland, OR. 97520
541-488-3194
Project Address:
916 East Main Street
Legal Description:
39-1E-9AD Tax Lot 4000
2635 Takelma Way
.
Ashland, OR 975~J .
Phone and Fax (541) 482-9193
2
Comprehensive Design:
Low density multi-family residential
Zoning Designation:
R-2
Lot Statistics:
Lot Area
9,769 S.F. (.224 acres)
100%
Paving (driveway, parking & walkways)
Landscape (private/common)
Building Footprint (unit/porch)
2,293 S.F.
3,888,!S.F.
j
3,588$.F.
23.47%
39.80%
36.73%
SITE DESCRIPTION:
Land Use and Zoning -
The subject property fronts on East Main Street (across from the intersection with Eighth street).
A public alley is located to the east, see Zoning/Vicinity Map.
In general, the neighborhood is a mix of, low and high density multi-family as well as single
family residential units~ however, a legal, non-conforming commercial activity (coffee shop) is
located directly across East Main Street from the subject property. Ashland High School is
located near the property (to the east). Adjacent Land Uses and Zoning are:
North - East Main Street and Coffee Shop~ Zoned R-3
South - Two story apartments ~ Zoned R-2
East - Two Story Apartments~ Zoned R-2
West - Public Alley and Two Story Apartments; Zoned R-2
The property is in the Siskiyou/Hargadine Historic District.
Access -
Auto access to the subject property is from both East Main Street and the public alley. East
Main Street is classified as a Boulevard with a 60 ROW. Within the right-of-way is an existing
5.5 foot wide sidewalk:, an existing 9 foot wide parkrow strip, an on-street bike route (both sides)
and two travel lanes. The public alley has a 16 foot ROW with a 16 foot wide paved width.
A major bus route is located two blocks to the south on Siskiyou Boulevard. Ashland's
7f'
3
downtown plaza is located approximately a half a mile to the west of the site in easy walking
distance via existing sidewalks.
Physical Constraints -
The .224 acre site slopes down to the north (East Main Street) approximately 3%. There are two
existing trees on the site. One is located near the Main Street and is a mature walnut tree. The
second tree is a small cedar, see Site Plan for both tree locations. There was an existing older
home located on the northeast portion ofthe property, see Historic Designation remarks below.
There are two story structures (apartments) located on three sides of this property, see Aerial
Photo and City Topo Map.
Historic Designation -
The small single story home was located within the Siskiyou/Hargadine Historic District and
was built in 1910. It was designated as a Primary Contributing Property for this district. The
original house was 660 S.F. in size and over the years had additions to the south and east, see
Site Plan. The home which was vacant was demolished due to extreme disrepair, see
Photographs.
PROJECT DESCRJ.FTION:
Request -
The applicant desires to build a four unit apartment/condominium complex on the subject
property. The applicant will rent the apartments. However, in order to provide as much future
investment "flexibility" as possible, the applicant will separate the units by condominium
ownership. This is an "in-fill" project in keeping with the development patterns of the
neighborhood and the R-2 Zone Designatio~ see Aerial Photograph. It has been a general policy
of the City of Ashland as well as the State of Oregon to encourage in-fill projects within the City
limits. This policy is based upon minimizing auto related transportation trips and the
preservation of rural land. Further, because existing services and utilities are within established
urban neighborhoods, the extension of new services and utilities are not necessary.
The project conforms to the requirements of Chapter 18.24 (R-2) regarding, lot coverage, height,
recreation area and parking, however, a variance will be requested to locate the units closer than
the 20 foot front yard set back required in the historic district. Also the applicant will request a
variance to allow the two units (along the street frontage) to be eight feet apart. The applicant
will also request bonus density for the fourth dwelling unit, see below
Bonus Density -
The allowable density for the subject property is 3.02 dwelling units. The applicant is requesting
19
4
four D.U.; therefore, bonus density is also requested for conservation and affordable housing
credits. One of the four apartment units will be for moderate income person(s) who q~lify with
the standards established by City Council Resolution Ord. 2630 SI, 1991. .The one affordable
unit will allow for 25% bonus density (.25 x 3.02 = .755, .755 + 3.17 = 3.755 DU). The
applicant will also utilize 10% bonus density for conservation. The total bonus density therefore
is 4.15; which allows for four units. Most importantly, the requested bonus density will not
compromise the livability of community and site because there will be no',reduction in
landscape/openspace or parking/circulation requirements.
Demolition -
On May 16, 2002, a letter was written to Mike Broomfield, Building Official for the City of
Ashland, concerning the extremely poor condition ofthe house on the subject property, see
attached letter. In response to this letter, Mr. Broomfield inspected the structure and determined
it was in a dangerous condition. He then ordered the owner to repair or demolition the structure
under the Uniform Code for the abatement of dangerous buildings, see attached letter.
Unfortunately, the house could not be repaired due to the poor physical condition and the owner
requested and received an emergency demolition permit. The house was removed in the
beginning of July 2002. The applicant has photographs of the house, see attached.
Access -
Paved vehicle access to the development will be from East Main Street via the public alley, see
Site Plan. The applicant is providing seven off-street parking spaces (1.75 x 4 = 7). No curb
cuts will be necessary on East Main Street. Bicycle access is located on the East Main Street
bike route. As required, six covered bicycle spaces are included, see Site Plan. Public
tral1sport.ation is located on Siskiyou Boulevard, two blocks to the south ofthe development.
The development is also within walking distance of the downtown, commercial activities.
Utilities and Services -
Electricity, CTV, water, sanitary sewer, and storm sewer lines are located within the ROW of
East Main Street. The additional three units will not significantly impact these utilities.
Efficient water use fixtures will be used per City of Ashland Standards. Police protection is
provided by the City of Ashland within the City limits. Fire protection is available to all
portions of the site from East Main Street and the public alley. Fire hydrants are located near the
subject property. A ten foot wide PUE will be provided along the street frontage per public
works standards.
Landscape/Openspace-
The applicant is providing 39.80% of the site in landscape. This landscaping will be used to
t;t;
5
accenting proposed buildings, provide screening and create openspace. The Site Design shows
a mix of one and two story structures with landscaping generously located throughout the site.
The two existing trees (large walnut and small cedar) will be removed, see letter from Arborist.
The Landscape Design will utilize low water plant material and irrigation system per the City of
Ashland requirements. An open space area (over 1,000 S.F.) is located at the center of the site
for recreational purposes. Units 2, 3 and 4 will have private decks and porches, see Site Plan,
for a total of 492 S.F. This is a total recreationlopenspace area of over 15%.
The Streetscape Design will comply with the City's requirements regarding street trees every 30
feet within the 9 wide existing parkrow strip. The 5.5 foot wide sidewalk is existing.
Architecture -
The Site Plan shows three of the proposed units oriented to East Main Street. These new
buildings will be set back from the front property line 16 feet. Three of tl;1e four, six foot wide
front porches are located on East Main Street, see Site Plan. The design ofthe buildings will
include similar form, exterior building materials and detailing found in the existing house. The
building mass will also be broken up to provide scale and visual interest. There will be a mix of
one and two story volumes, varied setbacks and separation of the buildin?s, see Site Plan.
FINDINGS:
SITE REVIEW (Chapter 18.72)
The Planning Staff /Planning Commission can approve a Site Review when the following criteria
have been addressed:
A. All applicable City Ordinances have been met or will be met by the proposed development.
Chapter 18.24, High Density Multi-Family Residential District, allows for either attached or
detached residential units at 13.5 units per acre. The density allowed for the lot area would be
three (.224 acres x 13.5 units per acre =3.02) The applicant is requesting four units, see bonus
density calculations below. As shown on the Site Plan all yard set backs meet or exceed the
requirements of Chapter 18.28.0400. The solar set back (Chapter 18.70) is in compliance since
the north property line is on East Main street. The maximum height of the building is 24 feet
which is less than the 35 feet maximum requirement of Chapter 18.28.040F.
Two units will have a patio area of 120 S.F. and also a second story dec~ of 120 S.F. There will
also be a common open space recreation area of 1,000 S.F. The total of all spaces, including
porches is 1,492 S.F. which is 15% for outdoor recreation (8% is required). Also, the lot
coverage is 66%. The maximum allowed is 65%.
The applicant is providing seven off-street parking spaces. The parking required for 4 - 2
g/
6
bedroom units is (1.75 x 4) seven, see Site Plan. No on-street parking credits are requested.
The allowable density for the subject property is 3.02 dwelling units. The applicant is requesting
four D.U.; therefore, bonus density is also requested for conservation and affordable housing.
One of the four apartment units will be for moderate income person(s) who qualify with the
standards established by the City Council Resolution Ord. 2630 SI, 1991. 'One of the proposed
units will be affordable which allows for 25% bonus density(.25 x 3.02 = ;755, .755+ 3.02=3.775
DU). The applicant will also utilize 10% bonus density for conservation. ,The total bonus
density therefore is 4.15; which allows for four units. Most importantly, the requested bonus
density will not comprise the livability of community and site because there will be no reduction
in landscape/ openspace or parking/circulation requirements.
The proposed project, of four - two bedroom units will be low and moderately priced rental
units; however, the applicant wishes to create condominium ownership to allow the maximum
flexibility of his investment.
As mentioned in the site description section of the narrative a small 1910 vintage, one-story
home was removed because of its dangerous condition. The original size of this structure was
660 S.F. but overtime small areas were added. Except for the front porch area the home was
"modernized" by changes in siding, windows, and poorly designed additions. The roof, floor,
and front porch area was failing due to extensive wood rot. And antiquated electrical wiring was
a fire hazard.
On May 16, 2002, a letter was written to Mike Broomfield, building o~lCial for the city of
Ashland, concerning the above mentioned conditions, see attached lette( In response to this
letter, Mr. Broomfeild inspected the structure and determined that it was indeed dangerous (
under section 302 of the uniform code for the abatement of dangerous building) ,see attached
letter.
Due to the extremely poor physical condition ofthis structure, the owner determined that
renovation was not an option and obtained a demolition permit. The structure was removed
June 21, 2002. Photographs of the house are included in this document.
The applicant is also requesting a variance for the front yard setback, see variance findings
below.
The two existing trees have been removed due to their health and structural conditions, see letter
from Arborist.
B. All requirements of the Site Review Chapter have been met or will be met
The applicant is providing a written Narrative and Findings as well as Site and Landscape Plans,
Topographic Survey, Aerial Photograph and Building Elevations drawings. This information is
provided in the Application Package and addresses the submittal requirements of Chapter
18.72.060.
'9:4
_...t-~..., '''-'""'"
7
The Landscape Standards of Chapter 18.72.110 requires a minimum of 35% of the total
developed lot to be landscaped. The applicant is providing 38.8%. Also, the
Landscape/Irrigation Plan and Project Description Section of the Narrative addresses the
requirements of this Chapter.
The applicant has located a shared trash/recycle area near the parking area, see Site Plan. This
area will be screened from view by a 6 foot high concrete block wall. Vehicle access for both
trash/recycle trucks, emergency vehicles, and tenant autos will be from the alley. A covered
bicycle parking area ( 6 spaces) is also provided, see Landscape Plan. The vehicle access to the
site will be from the existing paved 16 foot wide alley.
All site and building lighting will be directed away from adjacent properties.
C. The development complies with the Site Design Standards adopted by the City Council for
the implementation of this Chapter.
Landscape Standards:
Landscaping requirements for a R-2 lot is 35%,
The applicant is providing 38.8% of landscaping. This percentage exceeds the minimum
requirement. This landscaping will be used to screen the parking area, the usable outdoor space
and the setback areas.
Approval Standards: Multi-family residential development shall conform to the following
design standards:
II-B-l) Orientation
II-B-l aJ Residential buildings shall have their primary orientation toward the street when they
are within 20 to 30 feet of the street.
lI-B-lb) Buildings shall be set backfrom the street according to ordinance requirements, which
is usually 20 feet.
II-B-Ic) Buildings shall be accessedfrom the street and the sidewalk. Parking areas shall not
be located between buildings and the street.
Three of the four units are located on East Main street. These three units are orientated towards
the street. They also have front porches and walkways from the sidewalk to the porches, see the
Site Plan and Exterior Elevations. The fourth unit is located at the rear of th lot. The applicant
is providing a walkway from the sidewalk to this rear unit, see Site Plan. The parking area is
located at the rear of the property, adjacent to the public alley, and screened from view from the
gt'~
8
street by unit one, see Site Plan.
ll-B-2) Streetscape
1I-B-2a) One street tree for each 30 feet offrontage, chosen from the street tree list, shall be
placed on that portion of development paralleling the street. Where the size of the project
dictates an interior circulation street pattern, a similar streetscape with street trees is required.
1I-B-2b) Front yard land-;;caping shall be similar to those found in residential neighborhoods,
with appropriate changes to decrease water use.
The is an existing 9 foot wide parkrow along East Main street. There are presently nO trees in
this parkrow. The applicant will plant street Trees (one per 30 feet) in the existing parkrow, see
Landscape Plan. The applicant will utilize low water use plantings, see landscape plan.
ll-B-3) Landscaping
11-B-3a) Landscaping shall be designed so that 50% coverage occurs within one year of
installation and 90% landscaping coverage occurs within 5 years.
I
II-B-3b) Landscaping design shall include a variety of deciduous and evergreen trees and
shrubs and flowering plant species well adapted to the local climate.
11-B-3c) As many existing healthy trees on the site shall be saved as is reasonably feasible.
11-B-3d) Buildings adjacent to streets shall be buffered by landscaped areas of at least 10 feet in
width.
/I-B-3e) Parking areas shall be shaded by large canopied deciduous trees and shall be
adequately screened and buffered from adjacent uses.
1I-B-3j) Irrigation systems shall be installed to assure landscaping success. Refer to parking lot
landscaping and screening standards for more detail.
The landscape architect has designed a plan which will have 50% coverage within one year and
90% coverage within five years, see landscape plan. This plan also shows a variety of deciduous
and evergreen trees, shrubs and flowering plant species. There are two significant existing trees
on the site. One is a large black Walnut and the other a small cedar. These trees will be
removed due to health and structural conditions, see letter from Arborist.
The building front yard setback is 10 feet for the porch and 16 feet forthe unit. This area will be
buffered by landscaped. The landscape plan shows that the parking area, adjacent to the public
~1
9
alley, is shaded by large canopied deciduous trees. Further, the landscape architect has added
other plant material to screen the parking from the common and private openspace areas.
The irrigation system will also comply with the city of Ashland Standards, see notes on the
Preliminary Landscape Plan.
ll-B-4) Open Space
Il-B-4a) An area equal to at least 8% of the lot area shall be dedicated to open spacefor
recreation for use by the tenants of the development.
II-B-4b) Areas covered by shrubs, bark mulch and other groung covers which do not provide a
suitable surface for human use may not be counted toward this requirement.
Il-B-4c) Decks, patios, and similar areas are eligible for open space criteria. Play areas for
children are required for projects of greater than 20 units that are designed to include families.
The applicant is providing 15% of both common and private recreation openspace for the
development. The private recreationlopenspace areas inciude the front porches, patios, and
second story decks. The common recreationlopenspace area is the turf area between units
two/three and unite four, see calculations ill Project Description of the Narative.
ll-B-5) Natural climate control
II-B-5a) Utilize deciduous trees with early leaf drop and low bare branch densities on the
south sides of buildings which are occupied and have glazingfor summer shade and winter
warmth.
ll-B-6) Building materials:
II-B-6a) Building materials and paint colors should be compatible with the surrounding area.
Very bright primary or neon-type paint colors which attract attention to the building or use are
unacceptable.
The colors selected by the applicant will be earth tones, see Landscape Plan. Sample colors will
be presented to the Historic Commission for approval.
HISTORIC DISTRICT DESIGN STANDARDS:
IV-C-l) Construct buildings to a height of existing buildings from the historic period on and
across the street.
~s-
10
The applicant is providing a mix of one and two story units. The historic buildings in the
immediate vicinity ofthe proposed project are one and two story units. Further, the non-historic
buildings adjacent to the subject property are one and two story buildings.
IV-C-2) Relate the size and proportions of new structure to the scale of adjacent buildings.
The existing buildings to the east and south are contemporary designed two story apartments.
The buildings to the west are one and two story, traditional designed structures. The proposed
project is a mix of one and two story, traditional designed apartments/condominiums.
IV-C-3) Break up uninteresting boxlike forms into smaller, varied masses which are common on
most buildings from the historic period.
The exterior elevations of the proposed units depict a traditional design. The applicant is
providing front porches, dormers, variable building massing and wall plane setbacks.
IV-C-4) Maintain the historic facade lines of streetscapes by locating front walls of new
buildings in the same plane as the facades of adjacent buildings.
The facade lines of existing adjacent buildings are shown on the city aerial map. These front
yard setback of the existing buildings are much closer to the street than what is allowed in the
historic district, see City aerial and top<> maps. The building in the west(across from the alley)
is six feet (stair/porch) from the property line and 10 to 12 feet for the main building mass. The
building to the east has a stair nine feet from the front property line and' a building mass12 to 15
feet from the front property line. The applicant is proposing a ten foot minimum front yard
setback for the porches and a 16 foot minimum front yard setback for the building mass. The
proposed setbacks are consistent with the facade setback lines of adjacent properties. The
applicant is requesting a variance, see variance findings below, to allow for the proposed
setbacks.
IV-C-5) Relate the new roof forms of the building to those found in the area.
The applicant has selected a traditional design theme for the proposed buildings, see exterior
elevations. The roof form of these proposed buildings reflect the roof form of historic buildings
in the neighborhood by providing similar roof slopes, dormers and gables.
IV-C-6) Respect the alternation of wall areas with door and window elements in the facade.
Also consider the width-to-height ratio of bays in the facade.
The exterior elevations depict a traditional design theme. The traditional style has a respect for
the alternation of wall areas with the door and window elements in the facade.
IV-C-7) The use of a raised platform is a traditional siting characteristic of most of the older
8'
11
building in Ashland.
All front porches will be elevated at least one foot above fInish grade. A minimum of two
raisers will be required, see site plan and exterior elevations.
IV-C-8) Relate the vertical, horizontal or nondirectional facade character of new buildings to
the predominant directional expression of nearby buildings.
The existing buildings to the east and south are "box-like" non-descript architecture. The
existing buildings to the west are <<traditional" with traditional design elements and massing.
The applicant's project will reflect the character of the existing buildings, to the west.
IV-C-9) Articulate the main entrances to the building with covered porches, patios, and other
pronounced architectural forms.
All proposed buildings have articulated main entrances. This is expressed by the covered
porches and the door and window treatment, see exterior elevations.
IV-C-IO) Utilize accurate restoration oJ: or visually compatible additions to, e.:tisting buildings.
For new construction, traditional architecture that well represents our own time, yet enhances
the nature and character of the historic district should be used
The applicant has utilized the traditional style for the design of the proposed buildings.
However, the design shown on the exterior elevations are not replicas of historic buildings. The
applicant utilized the traditional form, massing, proportion, and design elements ( door,
windows, trim, etc.).
D. Parking lot landscaping and screening standards
Approval standard: All parking lots, which for purposes of this section include areas of vehicle
maneuvering, parking, and loading shall be landscaped and screened as fallows:
II-D-l) Screening at required yards
1) Parking abutting a required landscapedfront or exterior yard shall incorporate a sight
obscuring hedge screen into the required landscaped yard.
The screen shall grow to be at least 36 inches or higher than the finished grade of the parking
area, except for required vision clearance areas.
The screen height may be achieved by a combination of earth mounding and plant materials.
~7
12
Elevated parking lots shall screen both the parking and the retaining walL
The landscape plan shows a sight obscuring hedge screen between the parking area and the
recreation/openspace. When mature this hedge will grow to at least 36 inches higher than the
parking area.
ll-D-2) Screening abutting property lines
1) Parking abutting a property line shall be screened by a 5' landscaped strip. Where a buffer
between zones is required, the screening shall be incorporated into the required buffer strip, and
will not be and additional requirement.
The site and landscape plans show a five foot wide landscaped strip between the parking area
and the south property line.
ll-D-3)
Landscape Standards:
Parking lot landscaping shall consist of a minimum of7% of the total parking area plus a ratio
of I tree for each seven parking spaces to create a canofY}i effect.
The tree species shall be an appropriate large canopied shade tree and shall be selected from
the street tree list to avoid root damage to pavement and utilities, and damage from droppings to
parked cars and pedestrians.
The tree shall be planted in a landscaped area such that the tree bole is at least 2 feet from any
curb or paved area.
The landscaped area shall be planted with shrubs and/or living ground 'Cover to assure 50%
coverage within 1 year and 90% within 5 years.
Landscaped areas shall be evenly distributed throughout the parking area and parking
perimeter at the required ratio.
That portion of a required landscaped yard. buffer strip or screening strip abutting parking stall
may be counted toward required parking lot landscaping but only for those stalls abutting
landscaping as long as the tree species, living plant material coverage and placement
distribution criteria are also met. Front or exterior yard landscaping may not be substituted for
the interior parking stalls.
The Landscape Plan, prepared by the Landscape Architect shows compliance with the above
standards.
ll-D-4)
Residential Screening
r~
13
Parking areas adjacent to a residential dwelling shall be set back at least 8 feet from ~he
building, and shall provide a continuous hedge screen.
The applicant is providing six feet from the parking space to unit one. However, the applicant is
providing a six foot high vertical trellis with climbing vine to mitigate thereduction in the
required width, see Landscape Plan. Included with the trellis will be a hedge to provide
additional screening.
D-D-5)
Hedge Screening
The required hedge screen shall be installed as follows:
Evergreen shrubs shall be planted so that 50% of the desired screening is achieved within 2
years, 100% within 4 years.
2) Living groundcover in the screen strip shall be planted such that 100% coverage is achieved
within 2 years.
The Landscape Plan, prepared by the Landscape Architect show compliance with the above
standards.
D-D-6)
Other Screening
1) Other screening and buffering shall be provided as follows:
Refuse Container Screen: Refuse containers or disposal areas shall be screened from view by
placement of a solid wood fence or masonry wall from five to eight feet in height. All refuse
materials shall be contained with the refuse area.
The applicant is providing a six foot high masonry wall to screen the trash/recycle area from
view, see Site Plan.
Service Corridor Screen: When adjacent to residential uses, commercial and industrial service
areas shall reduce the adverse effects of noise, odor and visual clutter upon adjacent residential
uses.
Not applicable.
Light and Glare Screen: Artificial lighting shall be so arranged and constructed as to not
produce direct glare on adjacent residential properties or streets.
All proposed pole and wall mounted lighting will be directed away from adjacent residential
properties.
~9
14
E. STREET TREE STANDARDS
APPROVAL STANDARD: All developmentfronting on public or private streets shall be
required to plant street trees in accordance with the following standards and chosen from the
recommended list of street trees found in this section.
II-E-l)
Location for Street Trees
Street trees shall be located behind the sidewalk except in cases where there is a designated
planting strip in the right of-way, or the sidewalk is greater shall include irrigation, root
barriers, and generally conform to the standard established by the Department of community
Development.
The applicant is providing street trees within the existing Foot wide parkrow strip. As shown
on the Landscape Plan, these trees will be irrigated, have root barriers and conform to the city
standards.
II-E-2)
Spacing, Placement, and Pruning of Street Trees
1) All tree spacing may be made subject to special site conditions which may, for reasons such
as safety, affect the decision. Any such proposed special condition shall be subject to the Staff
Advisor's review and approval. The placement, spacing, and pruning of street trees shall be as
follows:
Street trees shall be placed the rate of one tree for every 30 feet of street frontage. Trees
shall be evenly spaced, with variation to the spacing permitted for specific sit limitations,
such as driveway approaches.
b) Trees shall not be planted closer than 25 feet from the curb line of intersections of
streets or alleys, and not closer than 10 feet from private driveways (measured at the
back edge of the sidewalk), fire hydrants, or utility poles.
c) Street trees shall not be planted closer than 20 feet to light standards. Except for
public safety, no new light standard location shall be positioned closer than 10 feet to
any existing street tree, and preferably such locations will be at least 20 feet distant.
d) Trees shall not be planted closer than 2 Y2 feet from the face of the curb except at
intersections where it shall be 5 feet from the curb, in a curb return area.
e) Where there are overhead power lines, tree species are to be chosen that will not
interfere with those lines.
f) Trees shall not be planted within 2 feet of any permanent hard surface paving or
walkway. Sidewalk cuts in concrete for trees shall be at least 10 square feet, however,
f::jO
15
larger cuts are encouraged because they allow additional air and water into the root
system and add to the hearth of the tree. Space between the tree and such hard surface
may be covered by permeable non-permanent hard surfaces such as grates, bricks on
sand, or paver blocks.
g) Trees, as they grow, shall be pruned to provide at least 8 feet of clearance above
sidewalks and 12 feet above street roadway surfaces.
h) Existing trees may be used as street trees if there will be no damage from the
development which will kill or weaken the tree. Sidewalks of variable width and
elevation may be utilized to save existing trees, subject to approval by the Staff Advisor.
The Landscape Plan, prepared by the Landscape Architect, shows compliance with the above
standards.
II-E-3)
Replacement of Street Trees
1) Existing street trees removed by development projects shall be replaced by the developer with
those from the approved street tree list. The replacement trees shall be of size and species
similar to the trees that are approved by the Staff Advisor.
Not applicable because there are no existing street trees.
II-E-4)
Recommended Street Trees
1) Street trees shall conform to the street tree list approved by the Ashland Tree Commission.
The Landscape Architect has selected street trees from the list approved by the Ashland Tree
Commission.
D. The adequate capacity of City facilities for water, sewer, paved access to and through the
development, electricity, urban storm drainage, adequate transportation can and will be
provided to and through the subject property.
In general the is an "in-fill" project with minimal impact on existing city facilities and utilities.
There will be only three, two bedroom units added since there was an existing home located on
the site.
Water - There is an existing 7 inch line in East Min Street. There is sufficient water from this
line to service the three additional units and the site landscaping. The existing fire is within 250
feet of units 1-3 and produces 1500 GPM. Unit 4 is greater than 250 feet and therefore, will
have a residential fire sprinkler system.
Sanitary Sewer - There is an existing 8 inch line in both the alley and East Main Street. These
'1/
16
two lines are sufficient to services the additional units.
Urban Storm Sewer - there is an existing 8 to 12 inch line plus curb inlets in East Main Street.
There is an existing catch basin located in the alley which connect (under the sidewalk) to the
existing drainage system. Runoff will collect in gutters and downspouts on the buildings and
direct6ed either underground or on the surface to the existing city drainage system.
Paved Access - Vehicle access is from the public alley via East Main Street. The Parking area
is directly accessed from the alley, see Site Plan. Pedestrian and bicycle access is from East
Main Street which has both sidewalks and on street bike paths.
Electricity/CTV /telephone - Existing services are located on East Main Street (over head).
Services from the existing poles will be connected to the proposed buililings (Underground).
Adequate Transportation - The proposed development units will generate approximately 30.4
daily vehicle trips (7.6 x 4). This is not significant since East Main Street is an arterial
(boulevard) which can accommodate as much as 8,000 to 30,000 ADTs. Further, walking and
bicycling is an alternative to the auto since the city's downtown is close to the site.
VARIANCE REQUEST (CHAPTER 18.100)
The planning commission/staff can grant a variance for a front yard setback when the following
circumstances exist:
A. That there are unique or unusual circumstances which apply to this site which do not
typically apply elsewhere.
The applicant is requesting two variances. The first variance is for the reduction of the front
yard setback and the second variance is for the minimum distance between buildings on one lot.
Front Yard Setback -
The required front setback for an R-2 Lot within a Historic District is 20 feet. The front set back
outside a Historic District is 15 feet. The applicant is proposing a minimum front set back of 15
feet, see Site Plan.
The justification for the variance is the set back of the two existing buildings located to the East
and West of the subject property (unusual circumstance). The building to the West is 10 feet
from the front property line (porch is 6 feet) while the building to the East is 12 feet (stairs 10
feet), see aerial photograph, city topo map and applicants topo survey. A line drawn from these
two buildings shows that the proposed buildings are behind theses existing set backs, see Site
Plan.
q;J.
17
Distance Between Building -
The distance between buildings on a single lot in the R-2 zone district is one-half the sum of the
height of both buildings (12 foot minimum). The required distance between building one and
buildings two/three would be 15 feet. The applicant is requesting 8 feet.
The justification for this variance is based upon the development patters (unusual circumstance)
and street rhythms of the Historic District. Many of the historic homes built from the early
1900's to the 1950's are separated from each other between 6 to 10 feet, especially in the Rail
Road District. Third Street is a good example of homes which are separated less than 12 feet.
B. That the proposal's benefits will be greater than any negative.impacts-on the development
of the 'adjacent uses; and will further the purpose and intent of this ordinance and the
Comprehensive Plan of the City. (Ord. 2425 Sl, 1987).
The proposed development will provide the city with affordable rental housing (one unit under
the city's affordable housing program) close to Ashland's down town. Further, the requested
variances will not adversely impact the development pattern of adjacent properties or the
building rhythm of the Historic Districts, see Find A, above.
C That the circumstances or conditions have not been willfully or purposely self-imposed
(Ord. 2775, 1996).
The proposed site design conforms to the existing development patterns and street rhythm of
adjacent properties and the Historic District.
~3
"'<"O_"~_'_""~".__~'~,"'''''_o>''_.'''''''_~1'-'- ,._
f/'
MOUNTAIN BRANCH TREE SERVICE
July lS, 2002
A~ RonOlilluca
DBA; Pacific Propcnies
SUBJECT~ General heahh ~ua.tion on two hazardous trees. Tree #1 is an Rngli~
Walnut, apProx.. SO ft. tall and '40 in. DllH_ Tree 112 is a Western 1nc::enge Cedar" approx.
40 ft. tall And 12 UL DBH.
LOCATION:: 916 E Main St. J\shland. OR 97520
Tree _1 is located next to a oity sidewalk.. It has fun blown root rqt. ~Ic through
huitiDg bodies, (known 8.9 conks), OD large limbs in the canopy. This tree is mover 5(J11IG
dc:xline aDd has alreaQY broken offJarge .1:imhs. I rec:oIJDIiend this tree be safely ranovcd
~iateJy ba::au.se- ofits positiono~J: aIlaRa withhighpublk t:ra1fic.
Tree ~ has included bad appro._ 30 in. u-om the grouoj. Ibis tn:c is prone to
failure at this bnmch connedion and could damage the neighbor's fen9C and property. If
any more structun::s are built around this tree it will only increase it.s targets. This tree is
not a valuablo tree because of its nmltip~ trunk.
~..../.d7~;"; ~
Jacob Bergqvist
Certified Artomt. PNW.1532
CCB #- 132572
o;:z- "Z~-O~
Dale ' .
q'f
CITY OF
ASHLAND
Memo
DATE:
August 22, 2002
TO:
Maria Harris, Planner
FROM:
Robbin Pearce, Water Conservation Analyst
RE:
Trees at DeLuca Project on East Main Street
* The #1 tree (English Walnut) is in decline due to root rot which will eventually
destabilize the tree. This is reflected by the amount of die back in the canopy. This tree is
a potential hazard that should be removed.
* The #2 tree (Western Incense Cedar) does have a double trunk but it has strong and
healthy roots. Based on this alone the tree is not an issue. Cutting one trunk and then
cabling it to the other would eliminate potential future problems based on the double
trunk. My recommendation is to alter the footprint of the building if possible. Remove
one leader and cable it to the other and plant another tree which can take the place of this
one in 20 years. However, if the footprint can not be altered this tree should be removed
and mitigated.
CONSERVATION DIVISION
20 East Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541.552-20622
Fax: 541-488.5311
TTY: 800.735-2900
q~
,.,
~ -
;0
n
~ <>
!!
l'!
l';
- (JJ
o ;=
<i "V
i>>
::l
'"
I: %
i- m
m
<....
CD_
g j~
:2:2 t:
!II ~><
~: ,~
(1l
)(
]I
0
(1l
a
~
~
g
ia
:;
..
"
~ i en
!!!j :::r:
... m
_ ~ m
.. -t
i i ....
N "i
'"
M.H'.Oo.ON
"
-l>o.
Ul
'--'
~
! /
!-.,-..-..-
I
I
I
I
I
I
I
I
I
"
-l>o.
'-J
'--'
"
-l>o.
0'1
'--'
r " '" r '" OtS::Cbmr-cn -)>~;oo
;oo!'l ~;i'~. ". Sl ~ :!:QO) ~~ ~~~g~
CD '0 0- c:
0<>2 x~~ s ~ m -0::;:8""< -;~~~~
i~ '0 (t)"s"' '" cD -.a a- --itm o>c.~
'Tl --i )> jj-o>i~-< i~~ g ~
g!:l~ 0 l> 0 ~os "0
~ --i Rl;r ;0
~ , ~2! ~
~ ~ @~ ~
z
'" N '" '" :-:' ;z
...
8; N '" '-< ..
0> ~ &': !!l
.. '" .. ..
0... '-- '-- '--
N
N ~~~~~~ o;l>~--i)>
~ - ~ ~ ~~ ~ ~!~~~
,*",~-1;.o~
;t.C.gj'3~S:: at Q. Dl' --I
Z:O~m~" t;-lo~~~
'" N 8 <e;o!l~m ~;o3li"'"
lD '" 8J ~~a3?i; l!l!!l~~;;
~ '" ~
..... #- ~w3 Q ~(i- ~
'$. #- '" i iii --i
i ~
'9
....m
~!:l
1(.
nl~
.&ol
i~"f
Il~
'II"m~
~Bo~
>~.
Zo
OJ:
~~
~c
~ill
East Main Apartments
916 East Main Street
Ashland, OR 97520
f~.
~i1
~ftf
1
::i
~
q
ht-
~)ft
11:&
I
o~
~
R -r--:- '
1..1 11
~ I
i~
1-
~
~
li'
:i.
!7
I
\ ~
\)
\
. >
/
/
/
/
I j :
I.
I I
! j
I
: I .
1II
o
c:
:T
~~
· iri
~5
:;u
m
r
m
<
)>
-I
<5
z
1II
1II
0
c:
:T z
0
c: ...
:l :T
or c:
N i
I/O
w ....
c:
i
....
I
z
o
~
:l'
c:
:l
-
(II
N
I/O
w
i ~ 1II East Main Apartments ni~ s:~ .
Zo
. ! J: C::t
~ m i~iJ "U::j
m
i i -I 916 East Main Street S:m
N zo
~ G!l z-l
_C
Ashland, OR 97520 li51 z;o
11 G)m
:E
ID
~
~
~
c
~
....
z
o
::t
::T
C
:::J
;::;:
....
iljll !.i
i:l!iiill.II!!
:'lI'I!'1
:t"i III
irll"il'
\:;rl.ii! I
nd;;!!
:iiid!iij
toJ'
!:I!Jiilll
11 11!1! III
j!j!!ld!l
~!: q 1!!! I
"" Ul
q:r
~ m
J; 0 ~
HIW
East Main Apartments
916 East Main Street
Ashland, OR 97520
~ ~
· iil
~ 6
;u
m
r
m
<
)>
-I
(5
Z
Ul
m
III
~
,
C
:::J
;-
N
Qo
w
[~ID
-fII
.....-
~~
c~
:!.
;-
N
1lO
w
tT
IV
o
:::J
a.
lfi
0~';_
j'J,,:
:~;~
'~:
r~~
~~-
11111!li!llli
Ii!!~
!!,IW
IIilillillll1
OJ
1IIIII1I11111
~~
i~
~lI
~.;~...
.~Oi
a~lJi
"II
"'c2~
~IolO'"
>~.
Zo
OJ:
11-
>ii1
~~
z:u
Qm
J..311'vl
..
0::
~DI "'llfii,ra'i.' I ."1 ~I
I r ~IIIIIIIHIIP 1111 i
itlll I."
..
I I I I
I I ~III~I~IJII I'1I I ! ill ~l
I 1$' .
'll $
.. ,iiiiiliiillili ~~~I I ,. I
I: aaa HI . J
. I
I:UI:U I:I:I:UI: I: I
I.NmSCAPE PLAN
~ 1111 EAST IN STREET
I A9tI.NI). OAEOON
IOD
0111 D ~=-~::=r~ DesIGN. A!U
Y _...__~___
......--.-.......
^311~
1
i
a
!
1
i
i!
v,
.....,
II
II
a
II
SSt) II
! II
. . . .
~
. .
~
e~~1 II
I i f I I ~
, II' ~ I
.. I I
t I ~ a
t ~
ILl lIilll! UI~ i
Illn.I~1 :fi~f f
· II J 11' g f I
! dIM hll
r lit :!i :
i I~I l
I
r
r
I
..
I
I
IRRIGATDl PLAN
~ I 918 EAST IN STREET
I AStI.ANl, OREGON
~
~
.. 11111I
U!uU.hl
J
"g [Ej I
'11
'"
J;j jg GII
n ~
x I I
Fl !i! .,
" Ii
~ I · n ~~
~ .. I In
~ I II
" , ~ II
i; I ~ .:
Of
0 r ( I
~ ~ . 2 ·
n
'" I ~
I ! I I;
fi. I I '1 . ..
n, I
~ ~
,
I I
I
10
Om D~==~DesIGH'A9-A
Y ."__'___
..............
l
,.
-:--". ~
~ ~ ",~;"'>
'~
i.,_~,:>(:____. "
~.
<~_;;;~~#'ik;'.
...........'"
~'
<
-
rn
:E
~
~
~
-, .-.,-
r
;j'
';~
4=
~
(\
Cb
:::s
~
'" ,-....
.--; .. ' '1" ....,:J.
"r ~
.iI' ~
..
~
en
o
c::.
~
:::::s-
~/,
Je:
"- -...-., ,~,,'
" \k'
,. _ ~l,
J :1i~
May 23,2002
CITY OF
ASHLAND
Tom R. Giordano, Architect
Giordano & Associates
2635 Takelma Way
Ashland, Oregon 97520
Dear Mr. Giordano,
This letter is written in response to your letter.ofMay 16,2002 regarding property lOQBted at 916 East
Main Street, Ashland, Oregon. On May 17, 2002 a site visit was made to the above address to
detennine compliance with city ordinance requirements for mainteruince of buildings subject to the
dangerous building code.
It is the opinion of this jurisdiction that the property located at 9 i 6 East Main Street, Ashland, Oregon is
dangerous in it's present condition and must be repaired. This requirement is based on Section 302 of
the Uniform Code for the Abatement of Dangerous Buildings, which is adopted by ordinance in the
Ashland Municipal Code.
Please consider this letter to be notice and order lUlder Chapter 4 of the above code. The building must
be abated within 15 days of this order. All required permits for the abatement must be secmed prior to
installation or demolition.
If you have any questions regarding this order, feel free to call me at 541 552-2073
Regards,
Mike Broomfield
Building Official
City of Ashland
From the Desk of:
Mike Broomfield
Building Official
DlpaltmentofComm\Inlty Development Tel: 541.552 -2013
20 East MaIn Street Fax: 541-488.5311
Ashlanl1. Ortgon S1520 TTY: 800-735-2900
WIl/W .aallllnd.or.us
.,
ID~
ARCHITECTURE
LAND PLANNING
Date: 16 May 2002
To: Mike Broomfield, Building Official
Community Development Dept
20 E. North Main
Ashland, OR 97520
RE: 916 East Main Street
Dear Mike,
I am the agent representing Ron Deluca, the owner of the above referenced property. On this
property is an existing house. As an architect I am extremely concerned about the physical
condition of this structure, In my professional opinion the house is unsafe for habitation.
This house is presently vacant and I have recommended to my client that it not be rented due to
its dangerous condition, I would appreciate an inspection of this structure as soon as possible to
determine ifthis dangerous condition is true, Let me know when this inspection will occur and I
will have the house unlocked,
If there are any further questions, please don't hesitate to call me.
Tom R Giordano, Architect
2635 Take/ma Way
.
Ashland, OR 97520 . Phone and Fax (541) 482-9193
Ie,
WRITTEN
COMMENTS
FROM
NEIGHBORS
110
lM?AC\ cJ1AJiv~~\6\1~oov
To the Ashland Planning Commission,
OCT 8 - 200l
My sincere apologizes that I, myself, am not present
at this evening's meeting.
I am self -employed, and business that I had arranged
in June has taken me to Indianapolis this week. I
return late Friday night.
I have asked my neighbor, Mr. Peter Cotton, to speak
on my behalf.
Thank you.
~ith reJpe~
'-1M. ~
Michael Ganio
\2Q4jleek\{,JQ<{ R,-"CUt}-~'& Loili'v ~bJ( ~~ kt +te, IJ2.vJ i,,~
~- ~ ~+ ~ ---. L6Wrj(j.N~~j ~" ~tJa&..
1/ /
t'7
/.,..", ,,/;
i r.)~'v,,?,.
'" ".... ~i .
(~t;P)
-
0
r-4 ()eT 8 - zooz.
,....
II)
---
/ ~ ..
',' ~
~
-----
o
-----
---1IIlJ
(9p)
...
...
0
00
t "
.n
~
:> lu ~
I; -.J .
..
-.J ")
~ '0
p
) to 0
f) z
-
.
r
r ."
"
fTl ."
ij "
OIMH :vw -< >")
-
(Lt;P)
...,
'ro 101
J..., I'IOCltJt:De l
>>UoIJtI'OdIf .....:us N
..
n,..,
~
'"
6
f'lf
~
';,"~
~--~
~;:. ':', -L1iiJ i\;~'{>h]'i:;~;'~',:,
, , '..,,, . , 'Nlt;lu.
-.. '"---,-'-.. M..9t ~r' ,o.:>"~,:",;;,, ,_ TY
---- ' . -rr. . . :: ~ " _ "".., .~. .
J.S~3
/>--
~.
~---',- ~-
~ ---
~
'"
\ ,
(5 '..
J I ~
Crowding of Sidewalk
OCT 8 - ZOOl
U) It seems silly to me to build a new development with
a setback of only 10 feet from the front porch to the
sidewalk. Especially when this sidewalk runs along a
very busy major artery into town. A road that will
only get busier as the years go by and development
continues further out East Main Street. The front
porches, as a result, seem like useless appendages.
For who would want to sit out on them, so close to
traffic?
I was also surprised to learn that the logic of said
proposed setback was linked to that of the non-
historic/non-contributing apartment complex on the
adjacent property to the east. This complex, fronting
on Alida, was approved and built before we had
begun to value "Historic" neighborhoods. Why,
~~ knowing what we?o now, would we build into a.new
~~ development a deSIgn flaw that only currently eXists
~~~~because we didn't know any better at the time?
~.~ Building 2/3 represent a massive structure"Withi(s
""'f'~~ overall heig~t ~f 29' , f~r which there is nO\historic i
,~~G~lo ~ precedent WIthIn the neIghborhood. The sc~
~ .J \ \II''€;
l)j\:::;:~ Building 2/3 appears to be that of a 2 story
~;:;~;;; com~ercial structure. !f buil~ as propose~ it shall
~ fJu\ ~ domInate the surroundIng neIghborhood In such a
WOJ'$~> foreign manner as to appear to have been transported
~1~/here from another location. It's exterior lacks an
~~~
~~~~~~ II~
CP'~'
OJ
!OCT 8 - Z002
appropriate sense of historical scale within its
detailing, and its north face will address the street and
sidewalk as a siding - clad, abrupt wall.
We as a town are currently investing in the
beautification of Ashland Boulevard. As our town is
growing, it would be wise to think about East Main
Street as well.
Density of Rental Properties
Within our neighbor hood there currently exist rental
properties. Some are large- mass, multi-family
dwellings. Many are single family homes, at one
time lived in by their owners. Now rented by tenants,
these homes exist throughout the neighborhood.
These rental properties, both multi-family and single
family, have created a large density of rental
properties in a relatively small area. A density that
would be unwise and unfair to increase. A healthy
neighborhood can include rental properties, but by
no means should it be dominated by them. Allowing
that to happen will increase the overall effect those
already in existence have on the neighborhood.
These effects often include noise disturbances, poor
building and yard maintenance, and serious parking
problems.
/lit
@
Parking
mCT 8 - 200l
Within our newly designated historic district
neighborhood there currently exists several multi-
family dwellings. In fact, this property is bordered on
2 out of 4 sides by massive, non-historic, non-
contributing buildings. Most do not seem to have
enough off street parking spaces to accommodate
tenant cars. As a result, our streets are often clogged
with parked automobiles. Streets, many narrow to
start with, are now bottlenecks, creating an unsafe
situation, paricularly for our kids.
This proposed development would provide 6 spaces
pI us one handicap space. That's a total of 7 spaces for
4, 2...bedroom apartments. This apparently meets the
requirement. But the reality within our neighborhood
seems to be that 3 cars per 2 bedrooms is the norm.
The already unpleasant street parking problem is
going to only get worse, and it is those living in this
neighborhood who will have to experience it, long
long after this development is completed.
Please come to our neighborhood. Walk up Dewey
and down Alida and Eighth Street early in the
morning or late in the afternoon. Come see what this
proposal will be condemning us to even more of.
III:
. .
OCT 8 - 200l
Less Space Between Buildings
fe .
t:}).
Why is there a request for a variance in the minimum
space required between buildings? Could it be that
this development is trying to squeeze more than. will
go onto this piece of property? The eight feet
requested between Building 1 and 2/3 will be almost
in perpetual shadow. This, combined with the
substandard front yard setback on a busy East Main
Street, will push all family activities into the small
"backyard" common space, which on it's own, will
already be too small to serve it's designed purpose
successfully.
@) The Alley
In all the paperwork on file the Alley down the west
side of this project is spoken of as if it simply stops at
the southern property line of this parcel. To the
contrary, this alley runs all the way through to Blaine
Street, and continues on to Siskiyou. It is a local
alternative path, already heavily impacted by the
large multi- family dwelling to the immediate south,
which already has its inadequate parking on the
Alley. It is used none the less by the neighborhood as
well as the High School population as a shortcut to
J I "
'"~,.,."..<._..,'" \--. ,...-.~,..
, '
OCT 8 - 200l
East Main and Points north. Why is the assumption
being made that all traffic from this proposed
development will conveniently choose to depart via
East Main Street? The reality to our neighborhood
will be that the traffic generated by 4, 2 bedroom
units will impact on the quality of living of every
person whose backyards, gardens, and windows front
on the alley.
To conclude...
I am an advocate of the infill concept. But if we are
going to pursue it, let us do so with LIVABILITY in
mind, and a greater sensitivity to unique existing
conditions within neighborhoods. Why condemn
"renters" to a homelife dominated by the presence of
a busy street? Why create a NEW rental
development that is so unfriendly to families and
family lifestyles? Why commit an entire
neighborhood, a historic one at that, to only more
automobile lined streets and congestion?
From the neighborhood, I would ask the developer
to consider placing Building 2/3 at the back corner
of the property where Building 4 is currently
located.
117
1 '~
OCT 8 · 2002
Place both one story structures on East Main, and
back them away from the street. Create a larger open
space between buildings.
Ok, so maybe you lose a bedroom or two.
Put thoughts of profit, loss, and investment potential
aside for a moment.
This is our neighborhood, this is our town. We all
live here together. In the end, it should be about
quality of life, for all of us.
Il8
.
, .
~
<:::)
<:::)
("oJ
I
00
t-
U
<::)
. I
~
OCT 8 .. 200Z
VeC'(,f" p~ Membe.r~
U_~,I~~the,,~~
to' ~ but; do-- hcw~ ~ iA1ptAt ahoutthe~
~ ~ ~the"VeLu.ail/pyoperty ~th.e.
corvuw ofF M~~A~S't
Ivv~tOntt&the"Pyoperty tAt\;y(WLew, My.
VeLu.ail/~ow~the,,~ etp~ ~
tha:t~A~ Street:
Vur~the" ~ ~eew Yeaf"c\-J >>1.:>' ~
~ I hcw~ liNe4tw& door", up fro-wvthe"
pyopert"'~tha:tMy. V~OWvt4"~~
OVU the" ~ 'hctuL, the" pla.cEw hcw~ beet1t etnI
af\N\.O)'~ but; ~~ hcw~ Vl.Ot~cv
~ iAnpCLCt owOUt'" l.ifeftyz.e, (tretdlt:~
twO'wor'k..er ~wit;h;thr~ chadrevv). We
hcw~ endut'"e4the" ~~t'U'"~ up the" jtyee:t;
~the" iKuwit~ YeC'(,f"-et'tdtpCU't""'~ tAt\; fPy~
t'~
H.OWeNU, t'ht4r~~~ I
hcw~pu~ w~~ ~aret:t~arYero
t~p~ wit;h;p~ ~a:k,e, -~~peop~
yewt.OVe4 iA1t ~ ~ Whew 01'\.et of 01,(,.y
~", we..n;t to' the" door ofetnl etp~to
le;(;the"t~hww hMrpCLYty w~~~out"of
~ he"w~p~dowvv~t~t&l.eaNe;; I
tr(,ed;t& obt-~ ~~~L<4" fro-wvthe"p~
de:p~ but;w~t~tha:tLi.vuicvH.~
w~ out" 0"Vlt vCLCat"'tOnt ~ w~ ~the" pu~
to' fPeaJvto-ahoutthe" ~~ ~ ofpolice
I ~,
OCT 8 .. ZOOL
ccil14tto--~ap~co-mp~ IJI\I~ ~een,
yect.-Y~ we-- haNe-- 'hcuLother ~t~ iNv
-th.e-- ~'~ but: not" ~ ~ i.w ~a;
~L~ flow ca..t1Iyou;i.w~~
ciUow thi4r perc\011lto-- paclv m.ore-- people" i.wto-- ~
C(.I ~ ~~ 7vno-w~very weILthere-- ~ b€/
m.ore-- ~ ~~to--th.e--~ yat;'th; ~
~poor KUperv~
I w~ ~ 'f.ike,to-- add,yf?4dr-th.e--tJraffio.~
that wCllt b€/ unpaa-lUL by p~~ ~ i.w
~~. Du,y~-th.e-- ~ year, -th.e-- ~
~~y~UP ~dowJl\lA~StJrea
~ Mor~ StJreet: 'f.ike, ~ aye-- 01At ~ -th.e-- MCtfY
~ip. flave--I ever ~C(.Ip~CCLrpay~
~heYe--to- ~ dowJl\l ~ofthi4r~~
d,rw~? M~ chi1dreY\/ wciUv 01IlI~ ~~
~there-- aye-- Yl.& ~ w~01IlIB~ Do--
yow y~ thi,vUv~people" aye--~ ~t&
~ E M~ ~ CU1I~? AMv-th.e--people" i.w-th.e--
~lA'tff'etp~wheYe--~ d,rwe--. DowJl\l
A~ dowJl\l-th.e--~ betwee-YV13~ ~E
MaUtt. AV\.d;~ d,rwe-- 'f.ike, ~ ~there-- i4
vuwer ~ d.eterY~ I haNe--~ed"
p~lA'tff' 01At cau.t:'L011I CO"Y\.EWto-- ~ ~ of~
people" dowJl\l ~ we-- haNe-- Yeq~lUL C01M1.tEWc\-'tO
p~ C(.I JJtop ~01IlIA~ ~13~ but: ~
~ wttj", C(.I yiel<L ~ We-- ~tJl, haNe--
~heYe--.
I :l 2..
\...,_ '..,.._.b
, ~ f.
OCT 8 .. 2002
I lM11I CEWtai.rtt yo-w wilL cdlow ~ va.r~
to-pCtM-J ~ yo-w de-- nt01t" cULthctt ~ yo-w- w~J
~~by~~w~buader. Iw~
hop~ yo-ww~et:t ~ ~~thcttthe--
~ de-- vwtt~011Ithe--cq>pear~ofthe--
C<<rYEW\t cq>~ ~ a.r~ buift m.or~ iH\;t;he
hMitorio ~re,ofthe--~~ ~hood.:
~ yO"tA/fo-r Y()Wl'
~at:'t-OW
S~B~
I :1~
OCT 8 - zou/
October 8, 2002
To the Ashland Planning Commission,
I am unable to attend this meeting and am sending this letter in my stead.
My husband, my two-year-old daughter and myself live at 81 Alida St. I would also like
to include the people who live in the two small houses that border the alley on the same
property.
In regards to the apartments to be built on East Main and 8th st, I have read the letter
written by Michael Ganio and am in full agreement with it. Rather than repeat the letter
here, I will let his well thought out and clearly stated letter speak for us. I would like to
reiterate that there is already too fast and too much traffic in the alley, and the thought of
more seems horrible.
Please keep the existing neighbt>rs and our quality of life in mind when making your
decision. Thank you very much for your time and thoughts on this matter.
r/ .
---
Kate, Mik and Grace Jack
Calley Dodero
Lisa Mack
77, 771/2,81 Alida St
1'-1
Charlotte D. Horning, M.S.
OCT 8 .. 2002
Play Therapist
Professional Counselor
Marriage Family Therapist
p: n n.= J '1'$
Ashland, OR 97520
503-488-2469
, f2affi-fJ) fj , ((let 2';;7J iff) d-
&,)f-wzar4-0 ~~. .~
rt .. --1-0- ~~75 Q, ·
-- ~ p~~~~~
~(L~. . W~7~.
\1 11 ' . ~~.sI-, ~ ·
tUtU ~ · .. flLtP~~
,~, U
d,A~)WJ-ML ~ ~ t .*~
ra " /Li) ,
~'i3~J--fL11Ut fl'~ ~~~
~ ~ ~!;;;-~ ~ ~YL ~
p~~~~4~f!~/
9ftc~ , Ql-/L/ U · l-<r~;~~E~~~ :r~
,.~
-,",.~..._>.,_.,,-
OCT B ., 2002
I~ ;- Jrm\ f2L<LiJ
5 ~ QCd!tJ /St~~
I ~,
~ t fPtJ 'Z-
7:1:~~ ~~
-:r~' J)tU- ~ ~ ~
-9')/ ~ ~
OCT 8 = lOUi
Iu-e..~ ~~1~~
~~~ th<-~~~ /U~~
~~~~~~~~
~r~~~'
74U ~ ~ l' ~ ~ fl p<>f' tPn-e-, ~
J~/~~~~~1'~
~~/~fA?0~ ~/~~
~.
~~~
~J~~
1~7
....,........
To the planning Commission: JO-8~02
Vie are home owners in the area of the proposed property, located on the
corner of East Main between Alida and Dewey, in consideration on this date.
\Ve are unable to come to the meeting because out of tmvn work prohibits
it.
Here are several points that \ve are concerned with and hope the commission
keeps in mind
This area is a residential/family area. Most people in this area own their
homes.
Tenants typicaHy do not consider or appreciate their impact on pennanent
homeowners on several levels_ Tenants we have had to deal with in even the
recent past have been disrespectful of their noise level and generally do not
keep up property appearances like home ow nets do.
Further:
Placing multiple housing in this area greatly impacts our parking.
Sevel'al of the houses on Dewey are used for rentals with high rents that
draw students gathering in them. \Vith each student you get at least one car,
then they have more frequent "company" over which makes for a very
crowded, narrow and thus dangerous street. Some of these rentals have 4
cars per house.
It is alarming that only 7 spaces afe desigl1ated for this proposed complex
Please take the time and eftort to drive down De,vey in the evening
especially to check ouf the dangerous congestion there.
Thanks for your consideration, Nel Maloney
44 l\1orton
DCT 8 · 200Z
/~t
uTv atea'-.::;itl'..2!.~2!J,lang~~=~~....:J:$lprj l?~stf2r!!'_.".
Pa
From:
To:
Date:
Subject:
Website User <WebUser@ashland.or.us>
Ann Seltzer <ann@ashland.or.us>
10/5/02 12:17PM
City of Ashland Website - Feedback Form
From: Jim Martin
Email: jmartin@jeffnet.org
Date: 10/5/2002 12:17:05 PM
Subject: Public Hearing on 10/08/02
Other:
I will be out of town at the time of the hearing before the Planning Commission on
10/08/02 and unable to register my opposition to the
variances requested for the vacant lot at East Main & 8th Street. My wife and I strongly support the
objections cited by Michael Ganio, 75 Dewey St. Dewey St. is already being choked by the parked cars of
student renters in existing
houses. Safety is already
compromised by frequent arrivals and departures of twenty-something drivers with lattes and cell phones
in their hands. We wish to preserve the character and safety of our neighborhood.
Thank you,
Please Respond via email...
/~9
~._,_.,._..., .""~'-
I Susan yates - Nov. 12 Planning Actions
'-'>ag;n
From:
To:
Date:
Subject:
"Russ Silbiger" <russ@mind.net>
<yatess@ashland.or.us>
11/12/02 5:02PM
Nov. 12 Planning Actions
Planning Commission,
I have an observation regarding the City request allowing "theater" use
in an Employment Zone. We seem to have enough conflicts with music and
noise in a Commercial Zone. While your planning actions regarding Oak
and A have essentially created a de-facto Commercial Zone, changing the
ordinance to additionally accommodate it seems a bit extreme.
In regards to 2002-106, the applicant is receiving a unit bonus for one
affordable housing unit. In order to accommodate that he whishes a
variance of 50% on the front set back, putting the front porch 10 feet
from busy E. Main Street. In his application he shows quite clearly
that the unit is not very likely to remain an affordable unit, calling
his condo/apartment approach a way to "maximize investment potential."
I see no benefit to the City for the variances he seeks. Please reject
the variances, as they are self imposed, and detrimental to the historic
zone.
In regards to 2001-117, as long as the units designated for affordable
housing are dedicated as such through a Land Trust, and that the wetland
problems are mitaged, I think the annexation is beneficial to Ashland.
Do to the size of the project and the traffic impact that will surely
result, I do feel the developer should be responsible for upgrading Clay
Street. Safety needs to be a prime consideration.
Russ Silbiger
1:3()
~,~
CITY OF
SHLAND
Council Communication
Title:
Dept:
Date:
Submitted By:
Reviewed By:
Communications Services Subscription-Agreement
Police
January 7, 2003
Scott Fleuter, Chief of Police
Brian Almquist, Interim City Administrat_~
Synopsis:
Mayor and Council have authorized City Staff to determine which outside agency could best provide
91 I/dispatch services to the City of Ashland. Southern Oregon Regional Communications (SORC) and
Medford Central Communications (CCOM) each have the capability to provide such service. Both
agencies have submitted proposals and draft contracts.
Recommendation:
Staff recommends contracting with Medford Central Communications.
Fiscal Impact:
The City of Ashland budget could be reduced nearly $400,000 a year by opting to use CCOM for
911/dispatch services.
Background:
Attached is a draft Communications Services Subscription-Agreement between the City of Ashland and
the City of Medford.
COMMUNICATIONS SERVICES
SUBSCRIPTION-AGREEMENT
Between
THE CITY OF MEDFORI)
an Oregon Municipal corporation,
Provider
and
THE CITY OF ASHLAND
an Oregon municipal corporation,
Subscriber.
AUTHORITY. This Agreement is entered into pursuant to ORS 190.010 (4)
PURPOSE. By this Agreement, the Provider shall furnish basic emergency communications
services as herein defined, together with extended services as set forth in Schedule C (Extended
Service)
DEFINITIONS. As used in this Agreement:
Basic emergency communications service (basic service) means those services particularly
described on Schedules A and B for fire and police agencies, respectively;
Board means the Medford Communications Center Board.
Business/service call means a telephone or radio call for service handled by Provider for the
Subscriber, and which is not a 9-1-1 call.
Extended services are particular services provided by Provider beyond those included as basic
service, particularly described on Schedule B.
Field-initiated request means a communication which is handled by Provider from one of the
Subscriber's service units in the field.
Incident means either a 9-1-1 call, a business/service call, or afield-initiated request as those
Terms are herein defined, that generates an incident number for the Subscriber.
9-1-1 call means a telephone call for service received over a 9-1-1 line.
Subscriber, where used in the plural or generic context (not capitalized) means any public agency
subscribing to basic service from Provider under similar contract.
System Delivery and Services, the shared computer aided dispatch, police, fire, and EMS System
intended to serve the parties as referenced in this agreement. End user participation and
connectivity to the system shall be the responsibility of the user. An agency wishing to access the
system shall be directly responsible for the purchase of all specified equipment, licenses, and
Communications Services Subscription-Agreement I
installation services. An agency accessing the system shall be responsible for all maintenance,
upgrades, and replacement of their equipment.
Supervisor, means the Medford 9-1-1 CCOM Communications Supervisor.
Manager, means the Medford 9-1-1 CCOM Communications Manager.
CCOM, is an acronym that stands for Central Communications
COMMUNICATIONS LINKAGE AND MAINTENANCE. Subscriber shall independently,
at its own expense, provide or arrange for installation, implementation, maintenance and support of
all lines and equipment necessary to transmit telephone, radio and radio microwave signals to and
from Provider's receiving point. Provider's responsibility is limited to accepting communications at
its center and generating communications compatible with Subscriber's communications links.
Provider shall have no responsibility for maintenance or support of communications lines and
equipment except to contract with Qwest Communications, its subsidiaries, successors or approved
Contractors for 9-1-1 and E-9-1-1 lines and equipment, and to provide for maintenance of other
equipment and software required for Provider's effective operation of the system.
DISPATCH PROCEDURES
5.1 Not later than 14 days prior to its effective date, Subscriber shall furnish Provider a
complete copy of any proposed new or revised procedure, which would affect Provider's
operations. Within 14 days after receipt, Provider shall notify Subscriber of any provision, which
is incompatible with Provider's operating needs. Unless Provider gives such notice, any such new
or revised procedure shall be accepted and implemented by Provider no later that 15 days after its
receipt.
5.2 Subscriber may designate a particular procedure change as critical, where that change is
required by court order or other exigent circumstances. Provider shall, to the extent possible,
implement immediate procedures, which accommodate the change. If any such procedure is
incompatible with Provider's operating needs, Provider shall notify Subscriber of the reasons
therefore while still implementing the change to the greatest extent possible.
5.3 If Subscriber and Provider cannot informally resolve any dispute under paragraph 5.1 or
5.2 as to dispatch procedures, either party may request that the differences be reviewed by the
Board, as provided in paragraph 7.6.
5.4 Provider shall train its personnel in those of Subscriber's procedures and regulations,
which Provider deems necessary to effectively dispatch and communicate with Subscriber's
personnel. Provider will train Subscriber's personnel as need is determined by Provider and
Subscriber. Training of Subscriber's personnel will consist of radio procedure, introduction and
review of the emergency communications system, and topics that the Subscriber and Provider
agree will promote efficient and effective use of the communications system.
5.5 Subscriber shall provide and continuously update current personnel work schedules and
information necessary for Provider to contact Subscriber's on-call personnel.
ADMINISTRATIVE RESPONSIBILITY.
6.1 Provider shall have full authority and responsibility over hiring, training, discipline,
scheduling, and assignment of personnel assigned to perform and to supervise services provided
under this Agreement. Provider shall have full discretion and authority to assign priority service
among conflicting service demands at any given time.
Communications Services Subscription-Agreement
o
6.2 Provider may contract to provide services to other agencies at its discretion; however,
Provider shall undertake no such obligation which has the effect of diminishing or
degrading the level of service provided to Subscriber.
BOARD. To assure the best possible service to the Subscriber and other subscribers, and to
provide an avenue for operational and budgetary input from the subscribers, the Subscriber shall
be entitled to participate with other subscribers in a Board, having the authority, responsibility and
functions described in this section.
7.1
The Board shall perform the following functions consistent with laws, ordinances, other
agreements, and sound management practices:
Ao
Recommend phone answering and dispatch protocol, procedures and policies
related to service delivery.
B. Recommend dispatcher training criteria and program related standards.
Recommend equipment replacement and improvement in order to maintain a
progressive standard within the communications center.
Recommend general dispatch standards including timeliness, umt designator,
and radio language.
7.2
COMPOSITION: The Board shall consist of one representative from each subscriber
agency chosen by the Subscriber Agencies as provided in this section, and one
representative chosen by the Medford Chief of Police.
7.2.1 The Manager shall chair the Board. In the absence of the Manager, the Manager
shall designate a representative to chair the Board. In the absence of a Subscriber Agency
representative, the Subscriber shall designate a representative to act on its behalf.
7.3
MEETINGS: The Board shall meet on a semi-annual basis. The next regular meeting
date and location shall be established prior to adjourning each regular meeting. The Chair
may call a special meeting at any time following a minimum of twenty-four (24) hours
notice to all members. The Chair must call a special meeting within seventy-two (72)
hours following a request to do so by any member of the Board, or by the Medford Police
Chief. Meetings shall be held to correspond with the Manager's annual budget
recommendation to the Board, on or about February 1. The second meeting shall be held
following the termination of the fiscal year, on or about July 1.
7.4
1ZECORI)fiI: The Chair shall keep the records oft he Board. A location shall be
provided by the Medford Communications Center as a permanent and accessible
depository for all Board records. All Board correspondence shall be in written form and
copies maintained with the Board's records. Subscribers shall be provided a copy of all
Board meeting records.
7.5
ADVISORY POWERS: The Board is advisory to the Chief of Police of the City of
Medford, and to the governing bodies of Medford Communications Center subscribers.
Consistent with laws, ordinances, and other agreements, the Medford Communications
Center Manager shall comply with recommendations regarding service delivery from the
Board, after approval by the Chief of Police of the City of Medford.
Communications Services Subscription-Agreement 3
8o
9o
7.6. DISPUTE RESOLUTION:
7.6.1 An individual subscriber having a concern affecting its service, may go directly
to the Manager to resolve the situation. If the issue is not resolved to the satisfaction of
the subscriber, the subscriber may then go to the Board.
7.6.2 If the issue is not resolved to the satisfaction of the subscriber by the Board, the
subscriber may bring the matter before the Chief of Police of the City of Medford, who
shall investigate and recommend a resolution.
7.6.3 Should Subscriber raise a concern that substantially affects other subscribers
or the overall functioning of the center, the Manager shall refer the concern to the Board.
7.6.4 The Board's responsibility is to review the facts surrounding the dispute and
attempt to mediate. Should the dispute be unresolved after the efforts of the Board, the
Board shall forward a complete report of its findings and its efforts at mediation to the
governing bodies of the Provider and the Subscriber. Neither party shall initiate any
action at law, nor resort to any other legally available remedy without frrst having
followed the procedure required by this section.
7.7 ANNUAL BUDGET RECOMMENDATION:
7.7.1 The Manager shall seek the advice and recommendations of the Board to
prepare his or her proposed budget, including desired service levels and subscriber
assessments for each ensuing fiscal year. Prior to submitting a budget to the Chief of
Police, the Manager shall submit a proposed budget to the Board for approval and
reconm~ndation to the City's budget officer. Failure of the Board to approve a budget
within two weeks prior to the deadline for submitting the budget to the Medford Finance
Department shall relieve the Manager of obligation to seek Board approval.
7.7.2 The Board and the Manager shall abide by the budget adopted by the Medford
City Council with respect to any and all fiscal matters affecting the financial responsibility
of subscribers to the Medford Communications Center. Any program or operational
changes having expenditures requiring a supplemental budget under Oregon Local Budget
Law must go through all budget preparation and review stages involving the Board, as set
forth herein.
FEES. Subscriber shall pay an annual fee for services under this Agreement. That fee shall be
computed as provided in Schedule C (Fee Schedule). Fees shall be due and payable in advance in
equal quarterly installments as set forth in Schedule C. Should Subscriber be in arrears in payment
of its fees hereunder, such default shall not be deemed a material breach unless Subscriber's entire
account balance is still unpaid more than 45 days after written notice by Provider of intent to
terminate.
RISK ALLOCATION. Neither party or its officers and employees shall be considered the agents
of the other for any purpose. Each party agrees to indemnify the other from each and every claim
which the indemmtor would be legally liable to pay if. (a) a claim asserting the same loss or injury
were made directly against the indemnitor, whether or not such a direct claim is actually made;
and (b) the loss or injury sustained by the complainant resulted from the acts, errors or omissions
of the indemnitor or those for whose actions the indemnitor is responsible under the Oregon Tort
Claims Act. This mutual right to indemnity is in addition to and not in lieu of any other right of
contribution or indemnity which may exist in favor of either party under Oregon Law; and the
right to indemnity extends to officers, employees, and agents of the indemnitee party for claims
Communications Services Subscription-Agreement
10.
11.
12.
13.
14.
made against them because of their actions or capacity as such. "Indemnify," as used herein,
means to indemnify, defend, and save harmless.
TERM AND TERMINATION: This Agreement shall be in effect commencing on the date of
execution as set forth below and ending June 30, 2008. This Agreement shall be automatically
renewed after the original term unless either party provides notice to the other as provided in this
paragraph eleven.
RENEWAL. Either party may terminate this Agreement at the end of the original term (June 30,
2008) without penalty or cause, by written notice of intent to terminate delivered to the other party
no later than January 1, 2007. If no such notice is given the Agreement is automatically extended
and shall remain in effect between the parties unless terminated in the following manner: After the
end of the original term, the agreement may be terminated at the end of any fiscal year, without
penalty or cause, by written notice of intent to terminate delivered to the other party no later than
18 months prior to the end of that fiscal year. Payment of fees shall be established pursuant to
Schedule "C", attached.
AMENDMENTS. The parties may, from time to time, agree to amend the provisions of any
schedules attached to this Agreement; provided, however, that the method used to compute
Subscriber's annual fee as set forth in Schedule C shall not be amended unless all other subscribers
agree to similar amendment. Costs associated with expansion of services, or new (not
replacement) equipment shall not be included in the calculation of the basic service fee without the
consent ora majority of all subscribers. All amendments shall be in writing, and signed by the
parties' duly authorized representatives. As used in this section, "replacement equipment" means
equipment which replaces a function previously performed by other equipment owned or leased by
Provider, and which must be replaced because its repair or maintenance cost equals or exceeds its
fair market value.
The proposed extended service agreement (Schedule "B") includes: participation in the Computer
Aided Dispatch (CAD), Records Management System (RMS), Mobile Data Computer System
(MDC), CAD/MDC interface, Paperless Report Writing System, and MDC/RMS interface.
COMPLETE AGREEMENT
13.1 Schedules A, B, C, and D, referenced herein above, are hereby incorporated as part of this
Agreement as though fully reproduced herein.
13.2 This Agreement represents the complete and integrated understanding of the parties with
respect to all particulars covered herein. All prior agreements, written and oral, are hereby
canceled. No prior written or oral representation, negotiation, or statement which conflicts with
the terms hereof shall be considered to in any way modify, abridge, or invalidate any provision
hereof, and no evidence of such shall be admitted in any proceeding in which the terms and
application of this Agreement are at issue.
NOTICE Any notice required to be given to Provider under this Agreement shall be given to
Provider's Chief of Police. Any notice required to be given to Subscriber under this Agreement
shall be given to Subscriber's Chief of Police.
Communications Services Subscription-Agreement 5
IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names
by their duly authorized representatives as the dates set forth below.
CITY OF MEDFORD, OREGON
THE CITY OF ASHLAND
By:. By:_
City Manager
City Administrator
Date: Date:
Approved:
Chief of Police
City of Medford
Chief of Police
City of Ashland
Communications Services Subscription-Agreement
SCHEDULE A
BASIC EMERGENCY COMMUNICATIONS SERVICE
FOR POLICE, FIRE AND MEDICAL AGENCIES
1. Answer "business/service" and "9-1-1 emergency" calls for service.
2. Dispatch "business/service" and 9-1-1 emergency" calls for service.
3. Dispatching operations will be conducted with the use of a computer aided dispatching system, of
which Ashland is a member of the regional CAD project.
4. Maintain and record unit status and availability.
5. Paging services for "public safety purposes". (Shall include paging Ashland Public Works for
emergencies.)
6o
Radio broadcasts of "administrative messages", "attempts to locate", "all-point bulletins", and "Street
Closure Announcements". This includes screening of teletypes and supplying that information to the
proper jurisdiction.
Provide DMV (Department of Motor Vehicle), NCIC (National Crime Information Center) LEDS
(Oregon Law Enforcement Data System), and Jackson County regional automated information as
requested by field units and the Subscriber.
8. Maintain (with mutual assistance) an equipment resource file, responsible persons file, personnel call-
up list, and department personnel work schedule.
9. Provide public safety telephone messages via the Communications Center.
10. Maintain backup radio and telephone equipment; also provide backup emergency power for radio and
telephone service for the Communications Center.
11. Maintain recordings of all telephone and radio communications, provide retrieval at the subscriber's
request. Audio-cassette copies will be provided at the subscriber's request.
12. Answer "business/service/emergency" drop line from Ashland Police Department. Phone equipment
and lines to be provided and maintained by Subscriber.
13. Provide routine "testing" at agency's request
14.
Maintain and update the Geographic Base File (Geo Base). This file will be established in each
subscriber agency in conjunction with the City of Medford to cover geographic requirements within the
Computer-Aided Dispatch program.
15. Assist with the maintenance and upgrade of MSAG (Master Street Addressing Guide) files for the
Enhanced 9-1-1 System.
Communications Services Subscription-Agreement 7
SCHEDULE B
EXTENDED SERVICES FOR THE CITY OF ASHLAND
When systems are available and on-line, Provider will furnish Subscriber with the following extended
services beyond Basic Emergency Communications Service as described in Schedules A and B, as
applicable:
1. Connectivity to MDC (Mobile Data Computer) interface with CAD (Computer Aided Dispatching)
System.
2. Connectivity to RMS (Record Management System) interface with CAD System.
3. Connectivity to CMS (Corrections Management System) interface with CAD.
4. Connectivity to Paperless Report Writing System interface with CAD, at the time that this system
becomes available.
5. After hours paging Services for Ashland Public Works Personnel for "Public Safety Purposes" or
during emergencies.
PACKETCLUSTER CUSTOMER FEES
Initial Infrastructure Costs:
$2,688 Per Server License - (This includes $1,688 software costs + $1,000 server upgrade) One time
charge.
Licensing Costs:
$695. Client License required for each mobile and LAN-based machine. One time charge.
Annual Program Costs:
$796. Per Server License (Operating and Maintenance Fees)
PACKETWRITER CUSTOMER FEES
Initial Infrastructure Costs:
$1,440 Per Client License - One time Charge
Licensing Costs:
$1,750. Per Client License (Includes $750. incident report + $750. Accident Report (one time fee)
+ $270. First year annual maintenance fee.)
Annual Program Costs - After the First Year:
$270. Per Client License - Maintenance Fee.
Communications Services Subscription-Agreement 8
MDC/CAD INTERFACE
Initial Infrastructure Costs:
No additional cost if Dispatch/PSAP Service is provided by Medford Police Department CCOM
PACKET WRITER/RMS INTERFACE
To be negotiated when implemented.
Communications Services Subscription-Agreement 9
SCHEDULE C
FEE SCHEDULE FOR THE CITY OF ASHLAND
FY 2002-2003 FEES: Subscriber's fee for services provided under this Agreement shall be
$337,210 for Basic Service Fee plus negotiated fee for any extended services. The fees shall
be reviewed on an annual basis. Subsequent contract annual base fees shall be calculated on
the percentage of workload generated by subscriber in relation to CCOM's total operating
budget.
1.1.1.3.1
Extended Service Fee: For Extended Services, as set forth in Schedule "B",
Subscriber shall pay based on service requested and the number of server/client
licenses required
1.2
Fee Formula for Dispatching/PSAP Fees based on the following:
Answering point for all Ashland PSAP calls, non-emergency phones,
and after- hours utility phones.
· Full-Time Dispatch Service to Ashland Police, and Ashland
Fire/Medical.
· Ashland will maintain all necessary RF infrastructures to receive
Medford's radio transmissions.
The five (5), currently employed, senior Ashland Dispatchers will be
offered the option of a lateral transfer to Medford CCOM. The
remaining two (2), curremly employed, Ashland Dispatchers shall be
listed by the City of Medford as regular laid-off employees and shall
have priority to subsequent vacant Dispatcher positions over other
eligible persons. Per ORS 236.630, their salaries will be equal to, or
greater than, their current base salary. They will retain all rights as
described in ORS 236.605 to 236.640.
Communications Services Subscription-Agreement 10
Cost Considerations:
Figures based on estimate of 26% increase in workload to CCOM:
Staffing Formula:
Additional CCOM staffing required: (1) Dispatcher- 24 hours x 365 days = 8,760 hours,
divided by 1824 hours. (Staffing time available per employee) = 4.8 employees.
Five (5) Ashland Dispatchers by Lateral Transfer
Overtime five (5) Dispatchers x 50 hours per year x $31.00
Supervisor $70,500 x 10%
Manager $84,000 x 10%
Increase in Materials and Services
Administrative Costs $81,000 x 26%
$270~000
7,750
7,050
8,400
22,950
21,060
$337,210'
*Ashland 9-1-1 Funds, assigned to Medford or SORC (see paragraph 4 below), shall be
debited from this contract figure.
2.3.
1.4
1.5
It is understood and agreed by the parties that the operating cost of"E-9-1-1" service
shall, when made available by Provider, be automatically included in the budget for
purposes of fee calculation. Subscriber shall be required to pay any additional fee
based on the initial capitation of E-9-1-1 capability. These fees would only be those
costs directly associated with providing E-9-1-1 service to Subscriber's venue. These
fees will include such costs as master street address guide (MSAG) development and
maintenance, telephone lines installation and maintenance, and any other costs that
are required to provide this service that are beyond which is required for providing
this service to the City of Medford.
Subscriber will be responsible for installing a telephone accessible to the public after
hours at Ashland Police Department that rings into Provider's Communications
Center; install direct phone to Provider's Communications Center from each of
Subscriber's fire stations; install a business phone line to Provider's Communications
Center that Subscriber's citizens can use when reporting non-emergency calls for
service.
Warrant confLrmation: It will be the responsibility of Ashland Police Department
(APD) to enter their warrants according to LEDS/NCIC guidelines, complete a
warrant worksheet for each warrant, listing all pertinent warrant information, and
deliver the entered warrants to Medford Police Records Division (MPD) immediately
after entry.
The original warrant, completed worksheet, and pertinent teletypes will be filed in a
8.5 X 11" manila envelope. A typed label will be affixed to the top right hand comer
of the envelope listing the last name, first name, and middle name. The label shall
also contain either "APD" or "Ashland PD
Any warrant locate teletype information received by APD will be relayed to the
Medford Police Department as soon as possible. Upon receipt of the warrant
envelope, MPD shall file the warrant alphabetically in MPD warrant files. MPD will
confirm the warrants and clear the warrants from LEDS/NCIC and the Tiburon
Records Management System (RMS).
Communications Services Subscription-Agreement 11
MPD shall send cleared Circuit Court warrants back to Circuit Court or to the
Jackson County Sheriff's Office to be served upon receipt of the defendant. Ashland
Municipal warrants will be returned to APD. All completed warrant worksheets,
teletypes and empty APD warrant envelopes will be returned to APD.
EXTENDED SERVICE FEE: Subscriber may annually request renewal or modification of
the extended services contained in Schedule "B". Provider shall quote a fee for such request
based on the cost to Provider in extending those services. Provider's "Cost" shall take into
consideration the total cost of providing such services.
PAYMENT SCHEDULE: Once the Provider is able to provide basic communications
service, Subscriber shall pay its total annual fee in advance in equal quarterly installmems.
Quarterly installment payments shall be due and payable on the following dates:
July 30 - September 30 - December 31 - March 31
9-1-1 FUNDS: Ashland shall assign all 9-1-1 State funds to the City of Medford. All
Ashland assigned 9-1-1 funds will be debited from the contractual annual fees. Should the
State require Ashland 9-1-1 funds be assigned to SORC, the amounts so assigned to SORC
shall continue to be deducted from the contractual annual fees due under this Agreement.
Communications Services Subscription-Agreement 12
SCHEDULE D
SATELLITE OFFICE DURING TRANSITIONAL PERIOD
This schedule shall be in effect for a period commencing on the date of execution and expire upon
completion of the construction of the new CCOM facility with a planned completion date of December 3 l,
2003. During this transitional period all dispatchers will receive cross training on the individual
jurisdiction's procedures and standard operating policies.
1. Provider will assume the current Ashland Dispatch Center as a satellite Dispatch/PSAP center.
It is determined that a minimum of(7) dispatchers will be required to staffthe satellite center.
During this transitional period all (7) currently employed Subscriber dispatchers will be retained.
Provider will be responsible for all related personal service costs of (5) dispatchers assigned to the
center and Subscriber will be responsible for all personal service costs for the remaining (2)
assigned dispatchers.
3. Provider will be responsible for all satellite office related communications equipment.
4. Provider will be responsible for all satellite related material and services related costs.
5. Subscriber will assist in staffing and supervision issue of the assigned personnel.
Communications Services Subscription-Agreement 13
Office of the Mayor
Alan W DeBoer
MEMORANDUM
FROM:
City Council Members
Alan DeBoer, Mayor ~/
December 30, 2002
TO:
DATE:
RE:
CITIZENS' BUDGET COMMITTEE
January 7,2003 Council Meeting
There is one vacant position on the Citizens' Budget Committee for a term that expires
December 31,2004, created by the resignation of Diana Goodwin Shavey.
Replies were received from Steve Hauck, 1261 Siskiyou Boulevard, and Allen Douma,
M.D., 83 Granite Street, in response to the advertisement in the Ashland Daily Tidings,
the city's Web site and the notice board in City Hall when advertised during the month of
November. Copies of the applications have previously been provided.
One reply was received from Brent Thompson, P.O. Box 201, in response to the
advertisement in the Ashland Daily Tidings, the city's Web site and the notice board in
City Hall when advertised during the month of December. A copy of the advertisement
and a copy of Brent Thompson's application are attached.
Please make your selection at the January 7,2003 council meeting for the appointment
of one Budget Committee member for a term to expire December 31, 2004.
City 01 Ashland' 20 East Main Street. Ashland, OR 97520 . (541) 488-6002 . Fax: (541) 488-5311 . Email: awdb@aol.com
+
12-19-02j 9;56AMjASHLAND DAILYTIDINGS
\2X4
12/1~05 PM
Pa9c 1
644/8 Vacancy
laeanel
Citizens' Budget Committee
The City of Ashland has one v<lcanc:y on the CITIZENS'
BU DGET COMMllTEE for a term to expire December 31,2004.
If you are interested in being considered for a volunteer position
on the Citizens' Budget Committee, please submit your request
in writing, with (l copy of your resume (if available) to the City
Recorder's office. Additional information regarding this position -E
can be obt<lined from the office of (he City Recorder, and the
City's Web site at www.ashland.or.us.
APPLY TO: The City Recorder, City H<lIl, 20 E. Main St., Ashland
APPLY BY: Thursday, January 2, 2003
~~.,
CITY OF
ASHLAND.
!
-4-
-..--...-.--........--....,.-..., ~ ._" ,'""'.........
Brent Thompson
P.O. Box 201
Ashland, Or 97520
26 Decem ber 2002
Mayor Alan DeBoer
Ashland City Hall
20 East Main
Ashland, Or 97520
Re: Budget Committee
Dear Mayor DeBoer and Council,
I am interested in serving on the City of Ashland Budget Committee. While not
necessarily current on all budget issues, I do have experience in this area.
Thank you for considering me for the position.
. ~est regar:9~1
~Z;-l7A~",
Brent Thompson
488-0407
CITY OF
ASHLAND
Memo
TO:
FROM:
DATE:
RE:
Mayor and Citi <tPuncilors
Fran Berteau ~\..-
January 6, 2003
Budget Committee application
Attached is an application for the vacancy on the Budget Committee from Jacquie Christensen that was
received today.
Fran
ADMINISTRATION
20 East Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541-488-6002
Fax: 541-488-5311
TTY: 800-735-2900
rA'
~ --- - ~~-~---- ~---"~~-~~~--~
Fran
From:
To:
Date:
"jacqueline christensen" <jacquie@jeffnet.org>
<berteauf@ashland.or.us>
1/6/03 3:41 PM
TO: Fran Berteau
FROM: Jacqueline Christensen
RE: Citizen's Budget Committee Application
I have been a resident of Ashland since 1997, but have visited yearly since 1982. Previously employed
for 20 years as a teacher in Adult Education in the Sacramento City Unified School District, the largest
school district in Sacramento County. From 1983 to 1993 I served on the contract negotiating team for
the Sacramento City Teachers Association as their budget analyst. I have attended several school budget
analysis workshops on the U.C. Berkeley campus sponsored by the California Teachers Association.
I have been a volunteer for the Ashland Chamber of Commerce for 3 years in their main office and one
summer at the Plaza Information Booth, I also volunteer for FOTAS.
I would very much like to be appointed to this committee and contribute in any way I can to this great
city of Ashland.
Sincerely,
Jacquie Christensen jacquie@jeffnet.org
Office of the Mayor
~llan I~. DeBoer
TO:
FROM:
DATE:
RE:
MEMO
City Council Members
Mayor Alan DeBoer
January 2, 2003
Council Liaison Appointments
January 7, 2003 Council Meeting
Listed below are the new Council liaison appointments, effective immediately:
City Boards and Commissions
Airport Commission
Ashland Fiber Network Programm Comm
Audit Committee
Band Board
Bicycle & Pedestrian Commission
Conservation Commission
Forest Lands Commission
Historic Commission
Hospital Board
Housing Commission
Parks & Recreation Commission
Planning Commission
Public Arts Commission
Senior Program Board
Traffic Safety Commission
Tree Commission
Mayor DeBoer
Kate Jackson
Mayor DeBoer
Don Laws
Cate Hartzell
Alex Amarotico
Chris Hearn
John Morrison
Don Laws
Cate Hartzell
Don Laws
Alex Amarotico
Kate Jackson
Chris Hearn
John Morrison
Kate Jackson
City of Ashland o 20 East Main Street · Ashland, OR 97520 · (541) 488-6002 · Fax: (541) 488-5311 · Email: awdb@aol.com
,~1~t~ OTHER (not City Board or Commission)
Local/County Boards (with a council liaison acting as a representative)
Bear Creek Greenway Committee Chris Hearn
,'; Bear Creek Valley RPS Committee
,/Chamber of Commerce Board
Land Trust
/, Metropolitan Planning
Rogue Valley Council of Govt.
RVACT
~So Or Regl Econ Dev Inc. (SOREDI)
Woodlands &Trails Assoc.
Kate Jackson
Mayor DeBoer
Cate Hartzell
Mayor DeBoer
Mayor DeBoer
Mayor DeBoer
Chamber (Sandra Slattery)
Chris Hearn
Other/Miscellaneous (not appointed by Mayor, but council volunteer)
(Information provided by councilors)
American Institute of Inspectors
Ashland Housing Options
Ashland Emergency Food Bank
Ashland Watershed Partnership
Ashland Watershed Stewardship All.
Bd. of Dir. Talent Historical Soc.
Ja. Co. Natural Resources Adv. Corem
Qr. State Bar's Land Use Section
Rotary (Lithia Springs)
Talent Parks & Recreation Comm
Chris Hearn
Cate Hartzell
Kate Jackson
Kate Jackson
Cate Hartzell
John Morrison
Chris Hearn
Chris Hearn
John Morrison
CITY OF
ASHLAND
Council Communication
TITLE:
DEPT:
DATE:
SUBMITTED BY:
APPROVED BY:
Council authorization to dispose of surplus property valued in excess of $1 0,000.
Finance Department
January 7, 2003
Lee Tuneberg, Finance Director J!;(fJ.-.
Brian Almquist, Interim City Administrator {fA-
Synopsis:
This Council action authorizes the Purchasing Agent (Finance Director) to dispose of in an appropriate
fashion personal property owned by the city and deemed surplus by the custodial department(s).
Recommendation:
Staff recommends the Council move to authorize the Purchasing Agent to declare as surplus and dispose
of a 1997 Melroe Bobcat loader.
Fiscal Impact:
Reduction of net fixed assets within the general ledger, realization of budgetary income and/or
recognition of gain or loss from sale.
Background:
Section 2.52.070 of the AMC authorizes the Purchasing Agent to dispose of surplus personal property
by any means determined to be in the best interests ofthe City. If such property has a residual value
greater than $10,000, City Council authorization will be obtained prior to disposal.
The City owns a 1997 Melroe Bobcat Model 863H that has had considerable wear from asphalt
grinding. The estimated range for selling it would be $10,000 to $16,000. Staff believes the City would
get near the bottom due to wear and would have to expend time and money to sell. The trade in offer of
$12,500 is thought to be fair.
This property will be traded in for a new loader that better meets City need, recognizing any gain or
loss and recording proceeds as revenue in the appropriate fund. This is a budgeted purchase.
rA'
CITY OF
SHLAND
Council Communication
Title:
An Ordinance Vacating Three Unopened Alleys between Hersey
Street, Helman Street and the Central Oregon and Pacific Railroad
and a Portion of the East West Alley between Laurel and the Central
Oregon and Pacific Railroad
Dept:
Date:
Submitted By:
Reviewed By:
Approved By:
Public Works Department
January 7, 2003
Paula Brown
i./~Faul Nolte
~2"BI~an Almquist
Synopsis:
On November 13, 2002, Meridian Park Medical Foundation, trustee of the Gardiner Charitable Trust,
submitted the required petitions and filing fee necessary to vacate two unopened alleys within the
former Parson's Pine Products block bounded by Hersey Street, Helman Street and the Central
Oregon and Pacific Railroad. In addition to Meridian Park's request for vacation, Mr. Joe Garfus,
owner of tax lot 39 1E 4CC - 1300, has requested that the city also vacate a small portion of the east-
west alley which lies west of the railroad. Copies of the original requests and a map identifying the
specific locations are attached.
On December l0th, the Ashland Planning Commission heard the request and recommended approval.
Council established a public hearing date at their December 17, 2002 meeting and the notice of
public hearing was publishing in the Ashland Daily Tidings, once each week for two consecutive
weeks prior to the hearing. Appropriate signage was placed at the site for two weeks prior to the
established hearing date.
Recommendation:
Approve first reading of the attached ordinance vacating the three unopened alleys.
Fiscal Impact:
There is no fiscal impact to the City. The applicant applies for and pays the required fees.
Background:
Attached.
C:\WINDOWS\TEMP\CC ORD I PH Parson Pine 7Jan03.doc
MAP ~qAS PREPARED FOR
A._~ PURIK~ ONLY
SCALE 1"=100'
0.4~ AC.
0.~ AC.
/
/
/
0.~ Ac
0.15 AC,
0.27 AC.
C~.-~I
L17 AC.
,2
1000'
0,~3 AC. 1100
0.14 AC.
swl/4 swl//4 ~ 4 w~ ~
./ JACK~N COUNTY
r'= 10~
I.,,~ AC.
0.13 AC.
0.10 AC,
O, ll AC.
? 0.11 AC. '~
0.11 AC.
7100
0.13 AC.
450O
0.11 AC.
5
LIS AC.
0.17 AC.
--' /
29/
-L /"'~': LJ II r iI ~ 10 ~ni'" ~I~ all :',:Ar---
< 'r ~/84. 1- r k i '>
,< ~ "---- ,-......... i. ~ ~ ~..
'. ~ < -~-- --- I J--
-\ - -- ~------~r-- --=:rl
:' /tfi (l- /,,\___~I ~ \ Cf1 ntr-,c~ I j ~ ~c-c:-
.~/~ 1. 1 J k'~ : ~L-tJ 0 [~ .-c
'~-- ~ ~- ~ ::..r-, 01 / r ~ } ~
~~~~ ;J~,.i-;-t~~o~~ ~ ~
,j;;, 0" .... .....'., w ._~=~HER~~....~~;, ,,,,,:
'11 .... "'-' - .. ~ "V............'" ~ ___~ ~
~:> x:c:: '" --'" ""J~ \; ......"-
~"1 ~ - ~ 1/\ r
t ~U\R v= _ _ _ -M 0\~~fJ I
~ ( / '^'i "-~ ___ ~ ,~"- ""~...~ t
d' V0' ~ __ .~~~ . c r--R '4
~ ~ -tfr _~ '. _J n
17 ..... -1 .L ~ ;:::=-~ - _ "-
F - I ~D' L v-T-LCi2J ,~ _I~ lif
1-:~.~ l/'\ N 71 =flJJ)L " ~I /
r ~ r "l " ~ l ~ [T\~.~_
~ ^ ~~, ~-lJn ,c~~ 'L
-=c _'= I~.~ ' 0 G"::;~ '-L r-4~ J[\~~~~
~ ~ ...d J f (~}. ~ ". -, C 1.1 [ ,2] l- ..... ~
) M./" "'" --;--. ~ - ~- I-- \/ \ ...J
f ~ .TP<J. ~. ~ -, ~! -......... " ----.... ... \ __::- _..., ~ ~~
' ~ . ~ ,.J _________ _~ y _ D~
' ;.. 868.4 VA~ _ '\ os "I _ _ _~ NES::s x 1860.9 .-:;::::> ,.18~9_7
- . x~ ~F
0- \ ,~ I -....., I-k " ", I I ~ . ~
\. ~ ~ ~ :l..: ~ ~I~ lll"---' .JJ nCN Jd ~ tfi ·
.~~ ~ ~ ~I--,J~D L 1 -" ~ ~'--' L-J\r'a ~
:7 - \ V ~I 1 ~ ~!~ ~ f\ \ ~ ~
~ ~ ,,-Uti ~ ~ ~ ~ y~ I "'1 ry -
! :"T', --- I \ ~r L 1< I i---J _ I \.
~ -- ~~ I I , t'-. ~-..::J ~ ~ ~ ~"3: /Ji \-- l /\ .:::
rJ:' / 2,~ ~ "'" ~ ~ ~" ( >'=
I~ :1 b ~ . ?88't =~~l~tr- c[J ~t~;~.
lO" ~ ~ ~Jl 1f~~I(~Y ~~ ~ ~ ~
.' ~~ '" diD[ n~l F~ ~i-:3 di1~, ( _~ : "--- !:j ~
Memo
CITY OF
dkSHLAND
Date:
From:
To:
Re:
November 22, 200~/~
James H. Olson 7 ~)
Bill Molnar
VACATION OF ALLEYS
Meddian Park Medical Foundation, trustee of the Gardiger Charitable Trust, has
submitted the required petitions and filing fee necessary to vacate 'two unopened alleys
within the former Parson's Pine Products block bounded by Hersey Street, Helman
Street and the Central Oregon and Pacific Railroad.
The two alleys as shown on the attached map have never been opened and it is'unlikely
that either alley would be opened in the future. The Parson's Pine Building was
constructed over the north-south alley, apparently on a handshake agreement with
former City Administrator, Mike Beagle. The east-west alley was used as a railroad
siding up until 20 years ago when the siding was abandoned. The two alleys do not
connect and both terminate at the railroad dght of way. There is no approved reil
crossing for either alley nor is there any chance that the railroad would approve a new
crossing, especially a pedestrian crossing. From a public works viewpoint the alleys
have little value and we have no objection to their vacation.
In addition to Meridian Park's request for vacation, Mr. Joe Garfus, owner of tax lot 39
1 E 4CC - 1300, has requested that the city also vacate a small portion of the east-west
alley which lies west of the railroad (see attached memo and letter).
Please schedule this vacation request for Planning Commission review at your eadiest
opportunity. Let me know when you are able to schedule this.
Attachments: Petitions
Letter
Memo
cc: Paula Brown
Paul Nolte
ENGINEERING DIVISION
20 E. Main Street
Ashland OR 97'520
www,ashland.a'.us
Tel: 5411488-,5.347
Fax: 5411488-6006
TTY: 800/'f35-2900
[~COMPAQI~)ATA[GOV~w~g~STREE"RAI~ Vacati(m Molaar Memo.doc
STOEL
ATTORNEYS AT LAW
*!!il NOV 18 200~
CITY OF ASHLAND
CI S.W. Fifth Avenue, Suite 2600
wtland, Oregoe 97204
aln S03.224.3380
503.220.2480
wv~.sloel.com
November 13, 2002
VIA U.S. MAIL
MICHELLB RUDD
Direct (503) 294-9390
mrudd@stoel.eom
James Olson
City Surveyor/Project Manager
City of Ashland
20 E. Main Street
Ashland, OR 97520
Re: Petition for Vacation of Two Alleys Within City of Ashland
Dear Mr. Olson:
The enclosed Petitions for Vacation (Attachment One) are submitted on behalf of Meridian
Park Medical Foundation, Trustee of the Gardiner Charitable Trust u/ifa dated September 13,
2000 (Meridian Park or Petitioner) in support of its request that the city vacate the alleys
located on its property at 225 Helman Street, pursuant to ORS 271.080 and 271.130. Please
consider this letter part of our application and incorporate it into the city's record in this
matter.
As trustee, Meridian Park is the fee owner of all the property abutting the alleys that are the
subject of these petitions. ORS 271.080 provides that:
Whenever any person interested in any real property in an incorporated city in this state
desires to vacate all or part of any street, avenue, boulevard, alley, plat, public square
or other public place, such person may file a petition therefore setting forth a
description of the ground proposed to be vacated, the purpose for which the ground is
proposed to be used and the reason for such vacation. (emphasis added.)
Description of the property to be vacated. The location of the property to be vacated is shown
on the drawing submitted as Attachment Two. Alley No. One is located south of Hersey
Street, runs parallel to Hersey Street and abuts Helman Street. Alley No. Two is located
south of and is perpendicular to Hersey Street.
Portlndl-2113965.1 0015023-00127
Oregon
Washinglon
California
Utah
Idaho
James Olson
November 13, 2002
Page 2
Purpose for which the ground is proposed to be used, The proposed use of the vacated alleys
is in a manner consistem with the industrial use of abutting properties, Tax Lots 200 and 1700.
Reason for the proposed vacation. The purpose of the vacation of the alleys is to remove the
encumbrance that results from the encroachmem of existing improvements onto the alleys (See
outline of building on Attachment No. Three for depiction of the existing encroachments.)
Please schedule the hearing on the requested vacations for the earliest possible hearing date.
ORS 217.120 provides in part that at the hearing:
The governing body shall hear the petition and objections and shall determine whether
the consent of the owners of the requisite area has been obtained, whether notice has
been duly given and whether the public interest will be prejudiced by the vacation of
such plat or street or parts thereof. If such matters are determined in favor of the
petition, the governing body shall by ordinance make such determination a matter of
record and vacate such plat or street; otherwise it shall deny the petition. (emphasis
added.)
The Council will be able to determine that the requisite consent has been obtained J The
Petitions (Attachment One) are signed by 100% of the property owners abutting the proposed
vacation areas and the owners of not less than two-thirds in area of the real property affected
thereby.
The Council will be able to determine that the requisite notice has been given. ORS 271.110
sets forth the notice requirements for a vacation application. Pursuant to ORS 271.110, notice
describing the ground covered by the petition, the date the petition was filed, petitioner's name
and the date when the petition, and "any objection or remonstrance, which may be made in
writing and filed with the recording officer of the city prior to the time of hearing, will be
heard and considered" should be published in the city official newspaper once each week for
two consecutive weeks prior to the hearing? Within five days after the first day of publication,
the city shall also post a copy of the notice at or near the end of each of the proposed vacation
areas. The notice "shall be posted in at least two conspicuous places in the proposed vacation
1 "If no newspaper is published in such city, written notice of the petition and hearing shall be posted in
three of the most public places in the city.' ORS 271.110(1).
Portlndl-2113965.1 0015023-00127
James Olson
November 13, 2002
Page 3
area.' ORS 271.110(2). "The posting and first day of publication of such notice shall be not
less than 14 days before the hearing.' Id.
ORS 271.110(3) provides that before publishing notice, the city recording officer shall obtain
from the petitioners "a sum sufficient to cover the cost of publication, posting and other
anticipated expenses." Enclosed with this letter is a check in the amount of the $500
application fee. Petitioner requests that the required notice be given.
The Council will be able to find that the public interest will not be prejudiced by the vacation.q.
Vacation of the alleys will correct the current condition in which improvements constructed in
the 1940's upon tax lot 200 encroach onto the alleys.
The alleys have never been opened, have not historically served as a shortcut through the area
and do not provide access in the area.
Hersey and Helman Streets provide vehicular access in the area. Sidewalks are or will be
provided for pedestrian access. The property is part of the Helman Street Sidewalk
Assessment District 82 and its owner therefore contributes to the financing of the sidewalk
construction along Helman Street. Sidewalks are currently provided along Hersey Street. Bike
mobility in the area is provided via existing bike lanes along Hersey Street.
The public interest does not require the retention of bicycle or pedestrian access via the alleys.
The Transportation Element (TE) of the Comprehensive Plan def'mes a bikeway as any road,
path or way open to bicycle travel. (TE at 10.) The TE states that city bikeways should be
linked to county bikeways and state-wide highway bikeways. TE at 11. The TE also states that
"Bikeways must provide direct, continuous, courses accessing commercial areas, activity
centers and schools." TE at 10. Pedestrians and bicyclists need walkways and bikeways that
are clean, free from obstructions and continuous. (TE at 46.) "Connectivity of travel routes is
as important as having, a physical place to travel. Fragmented systems are a serious
impediment to convenient travel." Id. A bikeway through this property in the alley locations
will not connect to any other bikeways or connect travel routes but will instead dead end at the
railroad right of way. Further, the current location of the alleys do not provide a convenient
travel route as they are obstructed by the existing buildings.
Portlndl-2113965.1 0015023-00127
James Olson
November 13, 2002
Page 4
"Bikeways must provide safe and convenient bicycle travel and be free of unnecessary delay."
TE 10. Safe access through the property is not possible because the property is bounded by
the Southern Pacific Railroad and there is not a legal crossing here.
Safe pedestrian crossings are another city priority. It is the policy of the city that the
intersection of multi use paths2 should be designed to provide safe passage for pedestrians and
bicyclists over railroad tracks. There is no legal crossing of the railroad property at this
location so use of the property as a shortcut is inconsistent with the Comprehensive Plan. Due
to the location of the railroad, there is no safe through access possible here. The access would
also be unsafe in that it would be through a developed industrial site.
One of the Comprehensive Plan policies is to:
Require pedestrian and bicycle easements to provide neighborhood connectors and
reduce vehicle trips. Modify street vacation process so pedestrian and bicycle through
access is maintained. TE page 50, Policy 1.4.
The street vacation process includes Planning Commission review and provision of a
recommendation to the City Council regarding the proposed vacation. This modification of the
procedure has provided a specific venue in which issues of bicycle and pedestrian access are
considered in the vacation process and this policy is met.
Furthermore, the TE is intended as a guide to development. TE at 64. The policy's aspiration
is to maintain through access. The policy does not require that a multiuse path be open where
the access is not. "through" because of impediments or obstructions at one end or safety
concerns. There is not through access here because there is no legal crossing of the railroad
right of way here. As a result, the policy does not prevent full vacation of the alleys. As noted
above, the proposed vacations are consistent with the policy because the vacation process was
modified by the city and a recommendation on the .vacations will be made by the Planning
Commission. Further, even if the policy were interpreted to mean that vacations are only
allowed were bicycle and pedestrian access is maintained, vacation of the alleys would be
appropriate in this case.
18.
2 Multiuse paths are off street facilities used primarily for walking and bicycling. TE at
Portlndl-2113965.1 0015023-00127
James Olson
November 13, 2002
Page 5
"Policies are statements supportive of the goals, as they are to aid in achieving listed
goals. They have a strong effect on a city, because city decisions and programs cannot
directly contradict the policies. Policies do not have to be implemented if they require
funds that are not available, since funding is dependent on Council priorities and
available money. When decisions are being made, and policies are directly or
indirectly applicable to such decisions, the policies must be followed unless it can be
shown and recorded that a different decision supports the goal statement better than a
decision based on the applicable plan policies." Comprehensive Plan section 2.03.03.
The Goal supported by the policy of modifying the vacation process is "To raise the priority of
convenient, safe, accessible and attractive walking and bicycling networks.' Transportation
Element, page 50. Allowing the vacation of these alleys is more supportive of the Goal than a
policy of prohibiting the complete vacation because the priority is to provide "convenient, safe,
accessible and attractive walking and bicycling networks." As previously discussed bike and
pedestrian access in these locations would not be safe. Accordingly, the proposed vacations
are more consistent with the applicable goal than an interpretation of the policy to require that
bicycle and pedestrian access be provided in all cases and the vacations should be approved.
The Street System Goals and Policies in the Comprehensive Plan includes policies that the
street design standards will "[I]ncorporate traditional neighborhood design elements such as,...
alleys" Comp Plan 10.03.05 Policy 1.2 and "encourage a connected street network pattern, as
topography allows, to promote pedestrian and bicycle travel." Policy I Comp Plan § 10.03.05.
The Goal supported by these policies is "To provide all Citizens with Safe and Convenient
Transportation While Reinforcing the Recognition of Public Rights of Way or Critical Public
Spaces." Comp Plan §10.03.04. As before, safe circulation is a paramount goal. Given the
location of the railroad here, and the lack of connection to a bikeway or multi-purpose path,
safe and convenient transportation is not provided by the existing alleys. The goal of safe and
convenient transportation is better served by removing the alleys and requiring pedestrians and
bicyclists to use the other existing route options than by requiring the provision of vehicular,
bicycle or pedestrian access in these alleys.
Furthermore, the alleys are not necessary to ensure future access in the area. If the property is
redeveloped in the future, the code allows for conditions of approval concerning access. The
Portlndl-2113965.1 0015023-00127
~
James Olson
November 13, 2002
Page 6
criteria for approval of a site design includes a requirement that adequate transportation can
and will be provided to and through the subject property. LDC 18.72.070.
Similarly, section 18.88.050 provides that all development under [Chapter 18.88] shall
conform to the Street Standards as defIned in 18.88.020K. Section 18.88.020K d~fInes street
standards as "[a]ll standards in the City of Ashland Street Standards Handbook and standards
under 18.88.050. The purpose of Chapter 18.88 is to allow an option for more flexible project
design. DC 18.88.010.
The standards in "A Handbook for Planning and Designing Streets" are not applicable to a
vacation of a street. Rather, "the standards are to be used in the development of new streets,
and reconstruction of existing streets in portions thereof (Le. improving a paved local street by
adding sidewalks." Handbook at pg. 1. If a development is proposed in the future that
requires new streets, the City has ample means by which to require those be provided.
There is no project design associated with the vacation petition. If, at some point a
development proposal is submitted for the property the street standards may apply and any
through access the City deems necessary can then be considered in conjunction with a specifIc
development plan and located in a manner that best serves that specifIc project and the City.
Further, keeping the alleys in their current location does not provide design flexibility to
adjacent properties. The site is bordered by Hersey and Helman Streets and the Southern
PacifIc Railroad. While there are alleys across the railroad right of way from the alleys at
issue, there is not, as noted above, a legal railroad crossing here so the alley doesn't provide
through access. For the foregoing reasons, the city should determine that the vacation petition
will not prejudice the public interest and approve the proposed vacations.
If you have any questions concerning this request, please contact me at 503 2949390. Thank
you for your assistance in processing these Petitions and this request for approval of the
vacations under both ORS 271.080 and 271.130.
PortlooI-21 13965. 1 0015023-00127
~
James Olson
November 13, 2002
Page 7
Very truly yours,
~~
Michelle Rudd
Enclosure
cc (w/enc1.): Mr. Larry Hill
Ms. Jamie Baker
Mr. Bill Leever
Mr. Tom Page
Ms. Nancy Leever
Portlool-211396S,lOOlS023-OO127
Memo
CITY OF
ASHLAND
Date:
From:
To:
Re:
August 19'2002cpD
James H. Olson
Paula Brown
REQUEST FROM JOSEPH GARFAS
There is currently an effort underway to vacate two sections of unopened alleys which are
located beneath the former Parson's Pine Products building located at Hersey and Helman
Streets. Jackson County Title Company is currently working with a potential owner to collect
the required number of petition signers.
We have recently, received a two part request from Joseph Garfas which impacts this proposed
vacation:
1, Mr. Garfas has requested that a portion of the east-west alley between Laurel Street and
Central Oregon and Pacific Railroad be included in the vacation process. (see attached map)
The current petition which is being circulated by Jackson County Title Co. deals with the two
sections of unopened alley l<?cated under the Parson's Pine Products building. The addition
of the small section of unopened alley would not affect the area of notification, but since this
alley is not listed on the petition being circulated the Garfas request would need to be done
on the Council's initiative. All public notices, etc. would be covered under Jackson County
Title's request.
2. Lot 391E4CC-300 is owned by the City of Ashland. It is a remnant of Lot 9, Block 10 of the
Original Town which was created when the Railroad Right of Way was acquired in 1888.
The lot is triangular with approximate dimensions of 22 feet by 40 feet and containing
approximately 440 square feet. Mr. Garfas has requested that the City sell this small lot to
him. Even though this lot is a tax lot, it is not considered a building lot since it is too small.
Since Mr. Garfas owns the property to the south (tax lot 1300) it could be added to his lot if
the alley were vacated.
Can the vacation of the 50 foot long alley be included in the proposed vacation action currently
scheduled? Will the City consider selling tax lot 300 to Mr. Garfas and if so at what price?
ENGINEERING DIVISION Tel: 541/488.5347
20 E. Main Slreet Fax: 541/488-6006
Ashland OR 97520 TTY: 8001735-2900
www.ashland.or.us
G:\Pub-wrks\eng\dept-adminIENGINEER\JIMOlSOMHersey Helman Aney Vacation Garfas Request Memo.doc
rA'
August 13, 2002
m r~ ,- -, !l .-- -. I
I D r'~ V~j l~ u ji"-'~~'1 .' j
n ' , ,I
r ' ! II ~ I 4 2QO? ~ ; U I
UL (1iUC ~- i ..._'
L-_- --- .. ------.J
CITY OF ASHL/..ND
Joseph Garfas
1188 Tyler Creek Rd
Ashland, OR 97520
Jim Olson
Public Works Director
City of Ashland
Ashland, OR 97520
RE: Your Consent to vacate an unused Alley
Dear Sir:
I'm enclosing a copy of a letter from Stoel Rives Attorney at Law, for my consent to
vacation of two unused alleys at the old Parson Pine property, with a Map, showing the
said alleys, and the property owners to be notified.
Our property is 1300. There is a short alley adjoining our land on the North side +/- 75'
contiguous with the other alley requesting vacation.
We have two questions:
1. Is there a possibility to incorporate this short alley with this vacation? If in deed
we can, what are the procedures?
2. Lot #500 (a small triangle ofland) is city property, of blackberries. Is there a
possibility of us purchasing this land from the city? If the city is willing to sell,
how much are you asking?
Thank you for your consideration on this matter,
Sincerely,
CITY OF
ASHLAND
Fax
DATE: December 27,2002
TO: Michelle Rudd
FAX: 503/220-2480
FROM: James Olson, City Surveyor
RE: Vacation of Two Alleys within City of Ashland
TOTAL PAGES: 6
ENGINEERING DEPARTMENT
20 E. Main Street
Ashland. Oregon 97520
WN.ashland.or.us
Tel: 541-488-5347
Fax: 541-488-0006
m: 800-735-2900
rA'
V~I-~I-~' u,;~~rM ~KUM-SIUEL ~IVES LLP
5032202480
T-768 P.Ol1/028 F-072
Date Filed:
PETITION
Wo the undersigned ~ owners owning property on or near 225 Helman Street do
hereby petition the City Council to initiate proceedings to vacate the above mentioned public
right ofwaY7 being further descn1>ed as follows:
All that portion of a 12.5 foot wide public alley lying west on Central Oregon and Pacific
Railroad and East of Helmm Street within Block 10 of the original town of Ashland,
Jackson County, Oregon
and
All that portion of a 16 foot wide public alley lying north of Central Oregon and Pacific
Railroad and South of Hersey Street within Block 10 of the original town of Ashland,
Jackson County Oregon.
We do further warrant that the signatures in Attachment One of this application represent 100%
of the properties abutting the proposed vacation and at least 66 213 of the affected area wbich lies
=:"00 feet on citho<.;de and 400 feet liom ~~: 7~.~ ofW&}'ll proposed for
~
County ofMulmomah) Pres ident, UIS Founda tions
r
State of Oregon )
I, ll}; ; L being the principal proponent of the proposed. vacation do
hereby subscn"bc and swear that the petition signatUl'CS were taken in the PIC$eDCe of agents of
Meridian and are the signatures of persons owning property abutting or within the area affected
by the proposed vacation.
t: ~Medica\ FolDlda1ion
~~.~~
Notary Public
My Commission expires: llttBll.sf /5, ~
_ OFAcw.SEAl
CHERYL... ROGERS
. NOTARY~
COMMISSIoN NO. 32~
MY ~ 6R5 NJGl.JST 15. 2003
ATTACHMENT ONE
ORDINANCE NO.
AN ORDINANCE VACATING THREE UNOPENED ALLEYS BETWEEN
HERSEY STREET, HELMAN STREET AND THE CENTRAL OREGON
AND PACIFIC RAILROAD AND A PORTION OF THE EAST WEST
ALLEY BETWEEN LAUREL AND THE CENTRAL OREGON AND
PACIFIC RAILROAD
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The three unopened alleys between Hersey Street, Helman Street and the
Central Oregon and Pacific Railroad and a portion of the east west alley between Laurel
and the Central Oregon and Pacific Railroad as more particularly described on the
attached Exhibit A, are vacated.
The foregoing ordinance was first READ on the
day of
,2003,
and duly PASSED and ADOPTED this
day of
,2003.
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
,2003.
Alan W. DeBoer, Mayor
Reviewed as to form:
~~~
aul Nolte, City Attorney
1- ORDINANCE
G:\legal\PAUL\ORD\V\vacation ord Parson Pine alleys.wpd
[Legal Description to be Supplied at the 1-7-03 Council Meeting.]
EXHIBIT A
EXHIBIT "An
All that portion of a 12.5 foot wide public alley lying north of the Central Oregon and
Pacific Railroad and south of Helman Street within Block 10 of the Original Town of
Ashland, Jackson County, Oregon,
and
All that portion of a 16.0 foot wide public alley lying north of the Central Oregon and
Pacific Railroad and south of Hersey Street within Block 10 of the Original Town of
Ashland, Jackson County, Oregon,
and
All that portion of a 16.0 foot wide public alley lying west of the Central Oregon and
Pacific Railroad and within Lot 4, Block 10 of the Original Town of Ashland, Jackson
County, Oregon and being approximately 50 feet in length.
Ord\v\vacation ord Parson Pine alleys ex A
t'~8rr A M~~
0t1 ill 4-lA..-
ASHLAND
"
SEE MAl
G
SCALE 111= 1 00'
60-
/
~l
/
/