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HomeMy WebLinkAbout1995-056 Contract - Mularz ITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $15,000 CITY OF ASHLAND. (CITY) CONSULTANT: Theodore L. Mularz, Architect 20 E. Main St. Address: 585 "A" Street, Suite #2 Ashland, Oregon 97520 Ashland, Oregon 97520-2069 (503) 482-3211 FAX: (503) 488-5311 Telephone:503 482-2536 FAX:503 482-2536 AGREEMENT DATE: Hay 22,1995 ~[3. BEGINNING DATE: Nay 22, 1995 I[4. COMPENSATION: $4,480.00 113. COMPLETION DATE: Open 111. SERVICES TO BE PROVIDED: PHASES: I - As-Built Drawing _Phase, II - Program Phase, III- Evaluate Existing Facilities Phase, as outlined in Proposal May 5, 1995, copy attached. Development dated ADDITIONAL TERMS: Cost of reimbursable expenses for: Blueline Prints, long distance telephone, FAX transmission, photocopies, postage, authorized travel expenses, and h r d ~scellaneous expenses. c~'t~ ~]~D ~)~:~IJL'~/~NT AGREE: 1..~JI Costs by Consultant: Consultant shall, at its own risk and expanse, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Consultant shall also procure and maintain a current City of Ashland business license. 3. Completion Date: Consultant shall start performing the service under this contract by the date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, Including costs and expenses, the sum of specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contram be prematurely terminated payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutorv Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract.) consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 8. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of consultant. 9. Independent Contractor Status: consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Consultant shall provide City with adequate proof of workers' compensation coverage. Consultant is a subject employer that will comply with ORS 656.017. 10, Intumnee-: Gen,ultant ¢hall, m'i..,:~~:~r~.l[ ' ' ' _ ...... liabil]-~ po-~'~'cyincluding coverage ~[[~ ,., .... t: . , ,, .., '~{'~!k'~ I errors and omissions, products an - -- ~ o !1,~,q~'~.-,.~a~l non-owned automobiles. The liability under each policy shs claims) or $500,000 per occurren property damage. Liability coverage shall be provided on an "occurrence' not 'claims" basi mployees and agents shall be named as additional insureds. Certificates of insurance acceptable to the Ci ity's Risk Manager prior to the commencement of any services by Consultant under this agreement. These certificat-~ .".',,m contain provision that coverages afforded under the policies can not be canceled and restrictive modificat~iqn~ ,~.%,,ut be made until at least 30 days prior written notice has been given to City. A certificate which states merely that the issuing 11. Assi.qnment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONSULTANT: Theodore L. Mularz, Architect CITY OF ASHLAND: Dir~tor of Finance Fed. ID # 84-8528339 CITY OF ASHLAND PERSONAL SERVICES CONTRACT C0nte~l~view by ~ - ' Lea PROPOSAL FOR A STUDY TO DETERMINE SPACE NEEDS FOR THE TWO CITY OF ASHLAND FIRE STATIONS ASHLAND, OREGON THEODORE L. MULARZ, F.A.I.A., ARCHITECT · ASHLAND, OREGON 5 May 1995 Keith E. Wooalley, Fire Chief Ashland Fire Station 455 Siskiyou Boulevard Ashland, Oregon 97520 Dear Keith: Thank you for inviting me to submit a proposal to conduct a study of space needs for the two Ashland fire stations. I appreciate the time you took to give me a tour of both facilities prior to my going out of town recently. Since that time I have carefully reviewed the report prepared by Urban Planning Associates and agree with many of their thoughts and recommendations related to both fire stations. Additional study will be beneficial in further analyzing existing facilities and their value in satisfying program requirements. It will also serve to solidify a direction the Ashland Fire Department should pursue in order to assure that a growing community will have the service and protection it requires. In my proposal I have outlined the various facets such a study should include. Essential to the study, and any future building activities, is the measuring of existing facilities and preparing "as-built" floor plans, and the development of a detailed program, both of which are included as elements of the proposal. Also included is a outline resume of my background as an architect. As mentioned during our visit, I have developed programs and designed numerous buildings of a light industrial character. These have included a fire station, service garages, shop/office buildings, and a building to house and clean waste collection vehicles. Should you wish any additional background information I will be happy to provide it for you. If selected, I am confident my broad background and experience will provide you with the architectural expertise necessary to evaluate the existing buildings and to prepare a meaningful study to give direction to the needed improvements and/or replacement of existing facilities. I look forward to responding to any issues or answering any questions. I am eager to work with you and the Ashland Fire Department in the preparation of this study. Sincerely, Theodore L. Mularz, F.A.I.A. TLM:t THEODORE L. MULARZ, F.A.I.A. PRINCIPAL ARCHITECT Ted Mularz will serve as the Principal Architect and team leader and coordinator to ensure that client requirements are fully satisfied in the preparation of the study. Ted has designed and completed more than 350 projects in his 32 year practice. From his initial fu-m in Colorado to his five years of practice in Ashland, clients have recognized his skills through a wide range of commissions including light industrial, civic and office facilities. Ted's exceptional commitment as a citizen - professional to public service and architectural education has been honored by his election as President of the National Council of Architectural Registration Boards in 1985 and to the College of Fellows, American Institute of Architects. He practices an architecture which benefits people and as a specialist in historic building res- tomtion, he searches each client program for its most appropriate opportunities and solutions. Education University of Illinois, Bachelor of Architecture; Post-graduate Studies, Teaching Assistantship. Registration Oregon, Colorado, California, NCARB Certification Experience Professional practice since 1963 in Colorado and Oregon firms; principal in three ftrms. Professional Affiliations American Institute of Architects; College of Fellows, American Institute of Architects; Oregon Society of Architects; National Council of Architectural Registration Boards (NeAR.B) President 1985/86; NCARB Boards and Committees 1977/84; Colorado State Board of Examiners of Architects, Member and President 1975/85. Honors and Publications Community Service Award, Colorado Society of Architects; Articles on registration, education, practice of architecture, etc.; presentations on behalf of the profession in Canada, the United Kingdom, and Egypt. Project Experience Historic restoration; commercial retail, light industrial, offices; hotels and inns; civic facilities; medical/dental clinics and offices; resort center and residential development; religious institutions; private residences; P~e2. SERVICES This proposal responds to the requirements outlined in the report prepaxed by Urban Planning Associates and the letter of invitation to submit a proposal from Keith Woodiey dated April 7, 1995. It is important that the study include the various elements outlined to take the f~re station modification, replacement, or expansion to the next logical step -- architectural design and construction. Following is an outline of the elements (phases) which are essential to the preparation of a complete study. Since the project ceiling cost is $5,000.00, separate costs have been assigned to each segment of the study in the event the study itself may need to be phased, preparing only certain segments of it at this time. - AS.BUILT DRAWING PHASE: Field measure the existing buildings and prepare dimensioned floor plans. The buildings will also be photographed for future reference and preparation of elevation drawings if needed. This is an essential aspect of the study and vital to subsequent phases. This work should be performed initially even if other phases are postponed. $2,900.00 II - PROGRAM DEVELOPMENT PHASE: Verify program requirements outlined by Urban Planning Associates through meetings with the Fire Chief, Fire Marshall, and Fire Captains. Pursuant to these meetings prepare a derailed program of space requirements for both Fire Stations. $880.00 III- EVALUATE EXISTING FACILITIES PHASE: Evaluate existing facilities, as related to the program space requirements to determine: a.) Whether, and to what extent, the existing fn'e stations can accommodate program re- quirements. b.) Verify whether, as the Planning Associates Report recommends, Fire Station No. 1 should be demolished and replaced with an entirely new facility. c.) Whether additional adjacent land is required to satisfy program requirements. $700.00 IV - CONCEPTUAL DESIGN PHASE: Prepare conceptual floor plans and site plans of both fire stations showing how, and if program requirements can be satisfied through space addition, modification, or building replacement. (Elevations and Sections not included) $6,600.00 Page 3. V - PROBABLE CONSTRUCTION COST PHASE: Prepare a Statement of "Probable" Construction Cost to determine a construction budget for each f~re station exclusive of land acquisition costs, if required. $880.00 VI - IMMEDIATE PRIORITIES: If modification of facilities to accommodate program requirements must be postponed, then, in cooperation with the Fire Chief, and pursuant to the Planning Associates report, prepare a report listing priorities that require immediate attention to existing facilities in order to satisfy ADA, OSHA, or health safety requirements. $1.320.00 SUMMARY OF FEES PHASE I $2,900.00 PHASE II 880.00 PHASE III 700.00 PHASE IV 6,600.00 PHASE V 880.00 PHASE VI 1. 100.00 TOTAL FOR ALL PHASES: $13,060.00 Reimbursable Expenses For: blueline prints, telephone, FAX, photocopies, postage, authorized travel, and other miscellaneous expenses, shall be in addition to fees outlined above. Since Phases I through III total $4,480.00 it is recommended that that these phases be pursued at this time since they are within the $5,000.00 allocation for the study. The completion of these phases will be required prior to beginning conceptual building design, site plan studies, and circulation. It is essential that the City provide site plan "improvemenf' surveys of both fire stations. The cost of such surveys is not included in this proposal and it is assumed that they will be prepared by City of Ashland Engineering personnel. Each site improvement survey should include: · Property lines with dimensions and bearings · Building locations with exterior dimensions · Location of underground utilities · location of important site features such as trees, paving, retaining walls, fences, etc. · north arrow property lines of adjacent sites which may be needed for expansion. Page 4. ADDITIONAL ARCHITECTURAL SERVICES: Additional architectural services, if required and authorized in advance, will be performed on an hourly basis in conformance with the following: SCHEDULE OF HOURLY RATES PRINCIPAL ARCHITECT PROJECT ARCHITECT TECHNICAL STAFF DRAFTING PERSONNEL CLERICAL STAFF $55.00 45.00 35.00 25.00 18.00 ENGINEERING AND CONSULTING SERVICES will be in addition to the above hourly rates for Architectural Services. AGREEMENT Services outlined above will be performed under the terms and conditions of the appropriate Owner - Architect agreement. Page 5.