HomeMy WebLinkAbout2003-037 Contract - HDR Engineering
CITY OF ASHLAND, (CITY) CONSULTANT: HDR Engineering, Inc.
20 East Main Street 1001 SW 5th Avenue, Suite 1800
Ashland, Oregon 97520 Portland, Oregon 97204
Telephone: (541) 488-6002 Telephone: (503) 423-3700
FAX: (541) 488-5311 FAX: (503) 423-3737
~3. BEGINNING DATE: March 3, 2003 ~3. COMPLETION DATE: April 30, 2003
~4. COMPENSATION: Lump sum payment upon completion of $6,000.
~1. SERVICES TO BE PROVIDED:
The overall objective of the study is to assess corrosion conditions in the Ashland distribution system and determine
whether additional corrosion control treatment is appropriate or necessary. If so, this project will identify an optimal
corrosion control strategy that will achieve the greatest possible reduction in metals release, corrosion scaling and
associated problems, and do so at the least cost with the fewest implementation problems.
ADDITIONAL TERMS:
CITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25,000
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and,
unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to
the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and
workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and
bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and
complete the service by the completion date indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once
work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month.
Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be
made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
Consultant makes no warranty, express or implied, that documents prepared by Consultant are suitable for any other purpose than
this specific project. Any reuse by the City of Ashland or others of said documents are at the City or Other's own sole risk.
6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,000 or more, Consultant is required to comply with chapter
3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this
contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to
post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any
and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person
(including injury resulting in death), or damage (including loss or destruction) to property, to the extent caused by Consultant and
those to whom the Consultant is legally responsible). Consultant shall not be held responsible for any losses, expenses, claims,
subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by
Consultant should City fail substantially to perform its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall
have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as
required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that
will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the
written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be
fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval
by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City.
CONSULTANT: CITY OF ASHLAND:
BY~
Title ' ~ OR City Administrator
BY 4Jtt. J.,A~~'-' - 2.jZ,fo.:
Fed. ID #~ - 0" & 0 S fD 2' Finance "OireCt~- 0- Date
OR Social Security # CONTENT REVIEW: ,j,~~ (City Depl. Head) Date:
- PurchaseOrder# I' c,7o.t)e.I~.Ov.'o~/~
DATE J=e.-bru.d JJ"'~2.. 5, "Z..CO? Accl. No.: &10.01>.1 f; .0V. (Potfl?Jt /C{;7;/~) (for City purposes only)
CITY OF A ND PERSONAL SERVICES CONTRACT <$25,000 (\FORMS\contract for personal services)(rev'd 9/01)
BY
Date
,
CITY OF ASHLAND, OREGON
City of Ashland
LIVING
ALL employers described
below must comply with City
of Ashland laws regulating
payment of a IivinQ waQe.
BIImper hour effective June 30, 2002
~.1l ,
(Increases annually every June 30 by the
Consumer Price Index)
Employees must be paid a
living wage:
employee's time in that month
working on a project or portion of
business of their employer, if the
employer has ten or more
employees, and has received
financial assistance for the project
or business from the City of
Ashland in excess of $15,345.
~ For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $15,345 or more.
~ For all hours worked in a
month if the employee spends
50% or more of the
~ If their employer is the City of
Ashland including the Parks
and Recreation Department.
In calculating the living wage,
employers may add the value of
health care, retirement, 401 K and
IRS eligible cafeteria plans
(including childcare) benefits to the
amount of wages received by the
employee.
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all
employees.
CITY OF
ASHLAND
Cli'Y OF ASHLAND CORROSION CONTROL ASSESSMENT
Scope of Services
This section summarizes the tasks and subtasks anticipated for the corrosion control assessment for
the City of Ashland. For each subtask there are the following sub-headings: Objective, Description,
Deliverables, Key Assumptions (when needed) and City Staff Input.
Task 100. Project Management and Coordination
The project management task provides leadership and direction for the Consultant project team.
Objective: Provide clear guidance for project team and facilitate communications among team members.
Description: HDR will prepare a Project Guide that describes expectations, responsibilities, scope,
schedule, and budgets for project members. HDR will develop a Quality Assurance Plan for
inclusion in the Project Guide. The plan will identify quality control procedures and deliverables,
including an internal reviewer and the anticipated date of the review. HDR will monthly status
reports to accompany monthly invoices. The status reports will include updates to the project
schedule, S-graphs showing planned versus actual cost, planned versus actual work, and an
overview of completed and planned project activities. Status reports will also identify any input
needed from the City, potential areas of scope changes, and actions being taken to address
discrepancies between planned and actual budget and schedule.
Assumptions:
· MS Project will be used for project scheduling.
Deliverables:
· One camera-ready original and 5 copies each of the following document:
- Draft and final Project Guide, including QA/QC plan
- Meeting agendas, meeting reports, and review summaries
· One camera-ready original and 5 copies of project schedules.
· Monthly invoices, progress reports, financial updates and schedule updates
City Staff Input:
· Review and comment on Project Guide
· Review, approve, and distribute progress reports and timely payment of invoices
Task 200. Corrosion Control Assessment
Objective:
The overall objective of the study is to assess corrosion conditions in the Ashland distribution system and determine
whether additional corrosion control treatment is appropriate or necessary. If so, this project will identify an optimal
corrosion control strategy that will achieve the greatest possible reduction in metals release, corrosion scaling and
associated problems, and do so at the least cost with the fewest implementation problems.
HDR, Inc. Scope of Services 02/t2/2003 Pg. 1
CIYY OF ASHLAND CORROSION CONTROL ASSESSMENT
Description:
· Evaluate existing data on distributed water quality and Lead and Copper Rule (LCR)
compliance. Assess the current copper corrosion problems associated with newer residential
developments.
· Determine if LCR results are reflective of water systems with analogous water quality. Assess
Ashland's current corrosion control program relative to systems with similar water quality
issues.
· Conduct site visit to Ashland treatment plant to assess existing chemical feed systems and
evaluate potential expansion capacity and space availability.
· Determine appropriate distributed water quality targets to achieve the EPA's definition of
"optimal" corrosion control. Identify process modifications to achieve these targets and outline
an implementation plan that includes both incremental water quality targets and equipment and
instrumentation necessary to achieve it.
· Coordinate corrosion control efforts with Oregon Department of Health Service, Drinking Water
Program (DHS) to ensure their approval of any revised plan for corrosion control.
· Develop a technical memorandum that summarizes findings, and present that information (in
person) to the City Council/Board of Commissioners.
Deliverables:
· Site visit to the treatment plant.
· One camera-ready original and 5 copies of the draft and final Technical Memorandum.
· Presentation to the City Council/Board of Commissioners.
City Staff Input:
· Provide data on the distributed water quality.
· Attend site visit.
· Review and provide comments on the draft technical memorandum.
HDR, Inc. Scope of Services 02/12/2003 Pg. 2
C~TY OF ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
CITY RECORDER'S COPY
o3/1 ;2°o3 I
Page 1 / 1
03997
VENDOR: 006912
HDR ENGINEERING
1001 SW 5TH AVENUE SUITE 1800
PORTLAND, OR 97204
SHIP TO: Ashland Public Works
(541) 488-5587
27-1/2 N MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date: 03/03/2003
Special Inst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Paula Brown
Confirming? NO
;; ~n'ti~; 'Unit"":l: ..' . DeScription UnitPHce Ext, Price.
3LANKET PURCHASE ORDER
· ;'Water Distdbution sYStem 6,000.00
Corros on Analys s and Correct ons
~SK
~; ;::...; Be.clinn n.q Date: Janua~ 3, 2003
Completion Date: May 31,2003
·
SUBTOTAL 6,000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 6,000.00
ASHLAND, OR 97520
Account Number Amount Account Number Amount
E 670.08.18.00.604130 3,000.00
E 670.08.19.00.604130 3,000.00
/(~ ~iz e~d~S~i~g'~nat u re
VENDOR COPY
CITY OF
ASHLAND
REQUISITION
No. PW62B - 2003
Department PW - Water
Vendor "DR Engineering Ine
1001 SW 5th Ave, Ste 1800
Portland, OR 97204
Account No. 670.08. 18.00.604130
split SO/50 670.08. 19 . 00 . 604130
Date March 4, 2003
Requested Delivery Date now
Deliver To Paula Brown
Via PAULA BROWN
(* Note, Please allow approximately two(2) weeks for delivery on items not
generally caried in stored, and approximately two (2) months on printing jobs,)
Item No Quantity Unit Description Use of Purchasing Office Only
Unit Price Total Price PO No,
1 1 I Water Distribution System
Corrosion Analysis and Corrections $6,000.00 $6,000.00
for Kari:
BID /RFP / EXEMPT: RFP
Contract Start Date: January 3, 2003
Contract Completion Date: May 31, 2003
Insurance on file: n / a I YES I NO
Project No: 03-09
Job No.
Unit No.
I hereby certify that the above items are necessary for the operation
of this department and are budgeted
Issued By
Date
Received By
PUBLIC WORKS DEPT
20 E. Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541'552-2411
Fax: 541-488-6006
TTY: 800-735-2900
r;.,
OR1G1NAL