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HomeMy WebLinkAbout1969-0408 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL · April 8, 1969 The regular meeting of the City Council was held in the Council Chambers.of the City Hall on the above d'ate. The meeting was called to order by Mayor McKeen at 7:30 P.M. All Councilmen were present. APPROVAL OF MINUTES: It was moved by Haines, seconded by O'Harra that the minutes of the April 8, 1969, meeting be approved and placed on file. Motion carried unanimously. S~ANDiNG COMMITTEE REPORTS: a. Finance & Property Committee -.Chairman Cottle read minutes of the Finance & Property Compri%tee meeting of knrch 20, 1969. A copy of the minutes is attached. There was some discussion regarding the proposed grant agreement benween the Oregon Shakespearean Festival Association and che City of Ashland. It was moved by Haines, seconded by Cottle that the proposed agreement and other related material be referred to the Ashland Development Commission for study. On roll call, carried unanimously. was moved by Haines, seconded by Wiilstatter that the ~inut~s and recommendations of the Finance & Property Committee iated March '20, 1969, be approved. On roll call, carried unani- z.~ously. Streets & Traffic Committee - no report c. Public Service Committee - no report COMMUNICATIONS: 1. Letter from Charles Delsman, Jr., r~questing two service parking spaces on Oregon Street adjacent to Southern Oregon College. Following reading of letter by City Administrator Boshears, it was moved by Willstatter, seconded by Cottle that the matter be referred to the Streets & Traffic Committee for study. On roll call, carried unanimously. 2. City Administrator Boshears indicated that several letters have been received in response to Council resolution regarding.Southern Oregon College expansion plans. No action required by Council on matter. 3. City Administrator Boshears read letter from Donald Lewis, Dean of Administration, Southern Oregon College, requesting Council Minutes l--2- April 8, 1969 series of study sessions with the Council regarding college- community common problems. (Matter to be continued following 8:00 P.M. public ~earing.) SPECIAL AGENDA ITE~[S: New & Miscellaneous Business: 1. 8:00 P.M. PUBLIC HEARING - durb, gutter and paving of Beswick Way. City Attorney Skerry read ordinance ordering in curb, gutter and paving. City Administrator Boshears indicated that he had received a petition signed by two property owners--Vernon Carlson and Jason Lee, protesting any street work that would necessitate removal of trees, etc. Mr. Carlson expressed concern regarding how far into his property the curb, gutter and paving would come. Following brief discussion, it was moved by Haines, seconded by Jones that the hearing be continued until the next regular session the City Council on April 22, 1969, at 8 P.M. City Administrator Boshears indicated that the Council has not yet made the determination of when the cut-off date for the existing policy would be.' He pointed out that this particular street would probably be'listed under the 1969 paving season. At this time, the Council instructed the Street Department to stake curb lines. Roll call on motion to continue public hearing, carried unanimously. CO~24UN I CAT IONS: (continued) 3. Mr. Don Lewis pointed out that since there seemed to be a conflict with the meeting date suggested (April 10), perhaps the Council would want to reschedule another date for the first of a series of. meetings. Haines indicated that he is in favor of the suggestqd meetings; however, he feels that the meetings would be more effectively conducted in the Council Chambers where City information is readily available for disucssion purposes. He further suggested that the City Council invite Mr. Lewis and other appropriate parties to meet with the Council in the Council Chambers. The date decided upon was Monday, April 14, 1969, at 12 noon. City Administrator Boshears indicated he had received a letter from °R. W. Voris asking that the Council consider changing the setback on Highway 66 to 35 feet from the center line of the street. It was moved by Haines, seconded by Willstatter that the letter be referred to the Planning Conunission for study and recommendation. On roll call, carried unanimously. Council Minutes -3- April 8, 1969 At this time, Mr. Jack Edson, Architect, requested that the Council consider the matter of eave overhang connected with the construction of the section of the new theatre building connecting the existing theatre. According to the Building Code, the eave overhang should be constructe~ of 1-hour fire resistive material. However, Mr. Edson explained that this would conflict with the overall design of the building; and since the overhang was not clos~ to any surrounding buildings, no danger would be involved in the construction of overhangs without the 1-hour. fire resistive material. Following some discussion, it was moved by Jones, seconded by Roberts, that Council reco~nend to the Appeals Board that Mr. Edson's request regarding the construction of the eaves be accepted as being within the meaning of reasonable interpretation of Section 1710 of the' Building Code. On roll call, carried 4-2, with Haines dissenting and Willstatter abstaining. At this time, Mr. Jim Conklin addressed the Council. He explained that he planned to blacktop the parking lot next to his building on Oak and C Streets. He was informed that he must first obtain a conditional use permit in order to convert the parking lot to a commercial parking lot. His main objection was the "red tape" that one must go through in order to "improve" the property.- He asked that the Council give consideration to the problem and try to' come up with a better solution. At this point, it was moved by Cottle that the matter be considered by the Council. After brief discussion, Cottle withdrew his motion. Cottle then moved that the procedural portion of the Zoning Ordinance be studied by the Finance & Property Committee, with the understanding that the Con%mittee will contact the Planning Commission for advice. Motion. seconded by Willstatter. On roll call, carried unanimously. Mr. Harold Hardesty addressed the Council regarding the matter of obtaining a conditional use permit from the County for 20 acres of land which is adjacent to the City limits. City Administrator Boshears explained that it has been the County's policy to contact the City adjacent.to the County property requesting the permit for any recommendations concerning the i property. Mr, John Billings pointed out that the Ashland · Planning Commission usually hand'led this kind of recommendation to the County. After some discussion, it was referred to the Planning Commission by the Mayor. SPECIAL AGENDA ITEMS: Unfinished Business: 1. Award Df bids on 1 dump truck - matter deferred until next Council meeting, o Award of bids on 1 Hospital station wagon - City Administrator Boshears indicated that bids have not been received from the Council Minutes -4- · April 8, 1969 State and recommended that the matter be deferred pending receipt of bids from the State. Following brief discussion, it was moved by Cottle, seconded by Haines that bids be awarded to lowest bidder, among bids which have been received at this time. On roll call, carried 5-1,. with Roberts dissenting. City Administrator Boshears indicated that the City had received two bids on the station' wagon--Selby Chevrolet at $3,097.38 and Lithia Motors at $3,427.25 (without trade-in). Bid was awarded to apparent low bidder - Selby Chevrolet. · Former Councilman Duane Baker indicated that he objected to awarding the bids before receiving the State bids. He pointed out that in past 'purchases from the State, the City had exper- ienced considerable savings. Cottle expressed concern that the local bidders were not being treated fairly if the Council postpones the awarding of bids'until it has received the State bid. It~was moved by Haines, seconded by Cottle that the apparent low bid be accepted. On roll call,.carried 4-2 with Jones and Roberts dissenting. It was moved by Haines, seconded by Willstatter that awarding of bids on dump truck be continued. On roll call, carried 5-1 with Jones dissenting. At this time, Dr. Marvin Kochs briefly.reviewed the agenda for the Fine Arts Festival scheduled for the weekend of April 11-13. 2. City Administrator Boshears gave a brief sun~ary of several bills currently before the State Legislature. He indicated that~he will be attending a hearing in Salem on Thursday, April 10, 1969, to discuss EB 1716 regarding tax support for State institutions. Following some discussion, it was moved by Cottle, seconded by Haines that it be recorded that Council is in favor of HB 1716. On roll call, carried unanimously. Ordinances, Resolutions & Contracts: 1. City Attorney Skerry read Ordinance levying assessments for Improvement District ~34. Following some discussion, it was moved by Haines, seconded by Roberts that the rules be suspended and ordinance passed to second reading by title only. On roll call, carried 5-1 with Jones dissenting. Following second reading by title only, it was moved by Roberts, 'seconded by O'Harra that the Ordinance ~o. 1598 be adopted. On roll call, carried 5-1 with Jones dissenting. Council M~inu%e s -5- April 8, 1969 City Administrator Boshears pointed out that a proper cut-off date should be established for the present paving policy. It is the staff's recommendation that the new policy of assessing on basis of actual cost per front foot (individual petition) go into effect with the on-coming paving season for 1970. It is further recon%~ended that the City maintain the present policy for the petition the City has now and accept no future petitions for the 1969 paving season. It was moved by Haines, seconded by Jones that the current paving District ~34 be assessed on the basis of actual cost per front foot to the property owner (per individual petition) £or 1968. On roll call, 3-3. Motion defeated when Mayor McKeen voted in opposition to the motion. Following brief discussion, it was moved by Haines, seconded by Roberts that the policy of actual cost per front foot to property owners be assessed to all petitions presented to the Council after April 8, 1969. On roll call, carried unanimously. 2. Ordinance amending Sign Code - City Attornay Skerry indicated that after investigating the words non-combustible and incombustible, he found them synonymous. Therefore, an ordinance changing the wording in the Sign Ordinance is not necessary. Following brief discussion, City Attorney Skerry read ordinance changing the wording in the Sign Ordinance from non-combustible to incombustible, it was moved by Haines, seconded by Cottle that the rules be suspended and ordinance passed to second reading by ~itle only. On roll call, carried unanimously. At this time, it was moved by Haines, seconded by Jones that second reading of the ordinance be postponed until the next Council meeting. On roll call, motion carried 4-2. Following some discussion, it was moved by Roberts, seconded by O'Harra that the motion was out of order and that it be withdrawn. It was then moved by Cottle, seconded by O'Harra that the rules be suspended and ordinance passed to second reading by title only. On roll call, carried 5-1 with Haines passing. Following second reading by title only, it was moved by Cott!e, seconded by O'Harra that Ordinance No. 1599 be adopted. On roll call, carried unanimously. City Attorney Skerry read ordinance repealing Section 26 of Ordinance.No. 1558 defining offenses and enacting in lieu thereof a new Section 26 entitle~ "Loitering or Prowling." Following brief discussion, it was moved by Haines, seconded Council Minutes -6- April 8, 1969 Willstatter tha~ rules be suspended and ordinance passed to second reading by title only. On roll call, carried unanimously. Following second reading by tit~e only, it was moved by Cottle, seconded by Haines that Ordinance No. 1600 be adopted. On roll call, carried unanimously. City Attorney Skerry read ordinance indicating distribution of general ordinances of City of Ashland. Following so,ne discUssion, the Council agreed that each member should have a copy of the codification. It was moved by Jones, seconded by Cottle that the ordinance be rewritten to include distribution to Mayor and Council. On roll call, carried unanimously. At this time, City Administrator Boshears pointed out that at the first official meeting of the Citizens Budget Committee, it was reco~ended~that the City Council call a special election for April 30 for two special fi~e-year levies--one for stree~ and one for the Police Department. Following brief discussion, it was moved by Haines, seconded by Wi!lstatter that staff be directed to prepare election materials for the special election on April 30, 1969. On roll call, carried 5-1 with Jones dissenting. There being no further business, the meeting was adjourned subject to the call of the Mayor. lcr Respectfully submitted, · W. E. Bartelt City Recorder