HomeMy WebLinkAbout1998-0721.COUNCIL GOAL UPDATECity Council Communication
July 21, 1998
Submited by: Mike Freeman
Approved by: ~l~ilce Freeman
Title:
First update to City Council on implementation of goals for fiscal year 1998 - 1999.
Synopsis:
This is the first update for City Council on the implementation of the City's adopted goals and
obejctives. It is the staffs opinion that Council should be udpated regularly on these goals and
the Council should hvae a clear understanding where the City staff are in the process of
implementing the goals.
Recommendation:
None.
Background Information:
Annually, the City Council adopts goals for the fiscal year. This is a report on the status of
implementation of the goals for fiscal year 1998 - 1999.
Oh/Coundl IV'~---~ncj
3ub/21, 1998
FL~:al Year 1998-1999
Council Goals Impleme~n
Rep t
Report Number 1 - Summer 1998
The Ashland City Coundl annually adopts goals and objectives for the
City. The City Council met in eady 1998 and developed six goals. The
staff have incorl:x:,'ated these goals in the City Budget for the next fiscal
year and plan on them being implemented by June of 1999. This report
serves as the first update for the City Coundl on the progress, status and
planning for meeting the goals adopted for this fiscal year.
Develop a plan to secure new facilities for the Fire Department
Developing a plan to meet the space needs of the Fire Department is a high pdodty
for the City of Ashland. The staff have determined that the station that needs the
most attention and is the first station to be reconstructed is Fire Station #1 (Admin.
Station)
Steps required to meet this Council goal are:
1. Meet with property owners in immediate vicinity of Station #1
(Completed - June 1998)
2. Update space requirements analysis (July - 1998)
3. Retain consultant for preliminary design work (July- 1998)
4. Develop request for proposal for design and engineering services
(September - 1998)
5. Retain architectural services (October- 1998)
6. Begin station planning process for Station #1 or #2 (October- 1998)
7. Station planning process complete (includes architecture, land
acquisition, engineering, permitting, etc.) (June- 1999)
8. Station construction (July- 1999)
9. Begin process over for Station #1 or Station tt'2
(Note: this schedule will be refined once the architect has been selected)
;Initiate a City-wide strategic planning process.
Steps include:
1. Conduct 1998 Citizen Survey (September 1998)
2. Focus Groups (Discuss feasibility with Council September 1998)
3. Community Forums (Fall 1998)
4. Develop Community Vision Statement (VVinter 1998)
5. Develop Goals Statements (VVinter 1999)
6. Develop Multi-Year City Plan (i.e. budget, comprehensive plan, water plan,
"partners", etc.) (Spring 1999)
7. Organizational Alignment (Summer 1999 and on)
· Mission Statement
· Employee Survey
· Internal Communication
· Systems Planning
Explore alternatives to current Local ]:mprovement District (LID) process.
Steps include:
Convene committee (Completed)
Committee report (Completed)
City Coundl presentation (August 19)
Discuss altematives (August 19)
Staff to develop long-range approach to LID's (Fall 1998)
Staff implement long-range approach (fiscal year 1999-2000)
Encourage alternative transportation modes.
Projects Include:
Central Ashland Bikeway
· Project under construction (completed Fall 1998)
Sidewalks and Trails Construction
· Pursue ROW with Railrex for extension of Central Ashland Bikeway
(Summer 1998)
2.
3.
4.
5.
6.
· Staff report to City Coundl on feasibility of this project (September 1998)
Lineal Parks
· Parks and Community Development have concurred that the concept of
lineal trails is appropriate for Ashland
· Staff report to City Coundl (Fall 1998)
RVTD Levels of Service
· Additional route added in Ashland on East Main July 1
Siskiyou Bike Lanes
· Set meeting with ODOT representatives (July 1998)
· Develop staff report to City Council (September 1998)
Develop long-range plan for flood plain and riparian areas. Include consideration for
recommendations provided in the Ashland Creek Flood Restoration Project (OTAK).
Steps include:
1. Review OTAK report for cladty, recommendations, direction (Fall 1998)
2. Develop list of "issues" to be addressed in overall plan (Fall 1998)
3. initiate planning process (Winter 1998)
4. Develop multi-year plan to deal with issue (Summer 1999)
5. Tie to "City Plan" for funding (ongoing)
Develop long-range, comprehensive solution for water needs.
1. Hire consultant (Completed - June 1998)
2. Prepare list of issues to address (Completed June 1998)
3, Identify alternatives (Completed July 1998)
4. Presentation of altematives (August 1998)
5, Adoption of alternative (September 1998)