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Home My WebLink About1994-034 Contract - Assoc MgmtC ITY OF ASHLAND CITY , HALL ASHLAND, OREGON 97520 telephone (code 503) 482-3211 April 5, 1994 Richard Clayton Associated Management Group, Inc. 5347 Frances Avenue N.E. Tacoma, Washington 98422-1840 Re: EAP Table Top and Functional Exercises Dear Dick: Attached is the signed contract for your professional services for the Emergency Action Plan Table Top and Function exercises as required by the Federal Energy Regulatory Commission (FERC). Please direct all correspondence and qu. estions through Dennis Barnts, Water Quality Superintendent. All billings are to be sent to A1 Williams, Director of Electric Utility. Please forward your certificates of insurance as required by the contract to Robert Nelson, Risk Manager. Steven M. Hall, P.E. Public Works Director SMH/cd Jill Turner, Finance Director Dennis Barnts, Water Quality Superintendent A1 Williams, Director of Electric Utility Paul Nolte, City Attorney Robert Nelson, Risk Manager Nan Fran 'klin, City Recorder Enc: Contract (original to City Recorder) ITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $15,000 CITY OF ASHLAND, (CITY) 20 E. Main St. Ashland, Oregon 97520 (503) 482-3211 FAX: (503) 488-5311 AGREEMENT DATE: 03/30/94 ,[4. COMPENSATION: $9,250 plus expenses El. SERVICES TO BE PROVIDED: CONSULTANT: Associated Management Group, Inc. Address: 5347 Frances Ave. N,E. Telephone: 206-927-2787 ~3. BEGINNING DATE: 03/30/94 ~[3. COMPLETION DATE: 10/31/94 as listed on the attached proposal dated 29 September 1993 ADDITIONAL TERMS: Errors and Omissions insurance coverage not required. Compensation not to exceed $10,000. CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Consultant shall also procure and maintain a current City of Ashland business license. 3. Completion Date: Consultant shall start performing the service under ibis contract by the date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum of specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract.) Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 8. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 9. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Oh 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Consultant shall provide City with adequate proof of workers' compensation coverage. Consultant is a subject employer that will comply with ORS 656.017. 10. Insurance: Consultant shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this C~ntract, blanket contractual liability, professional errors and omissions, products and completed operations and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any services by Consultant under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. A certificate which states merely that the issuing company "will endeavor to mail" written notice is unacceptable. 11. Assiqnment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONSULTANT: CITY OF ASHLAND: ;.'" , , /' ,, /'3, " .......... / City Administrator ,- Is/~'~ Its " CONtENt REV,~W:.~ ,~ ~(~0~,. Head) Pate: ' . "[ / [ % , '1 Fed. I D ¢ ' . / , ~j ,~/ Ooding: ~ / (~r Oi~pu~oses only) C/~ OF ASH~ND PERSONAL SERVICES CONTRACT <$15,000 (p:forms ~a-s~'~ps.fk)(rev'd 7//93) S~t$ID~I~IX7I T~Iq0LLDI~fl~[ GKV dOJ~ ~FIitV£ ~ I~V(I ~I~ISOH ~6~I ~tILL lqOD~I0 (II~rV-IH$V ~I0 XJ3J 'IVSOdOSd TABLE OF CONTENTS A. PROPOSED SCOPE OF WORK B. LEVEL OF EFFORT C. ESTIMATED COSTS D. QUALIFICATIONS E. REFERENCES F. EXAMPLES OF PREVIOUS EAP EXERCISE WORK PERFORMED Page 3 PROPOSED SCOPE OF WORK 1. Review Hosler Dam and Environment 2. Review Existing Hosler Dam Eme~ency Action Plan, Past Evaluations and Revisions 3. Develop TABLE TOP EXERCISE Plan Goals and Objectives Participants Scenario Event Lists Outline for Exercise Supplemental Documentation Messages Check Lists Evaluation Sheets 3. Facilitate and Direct The Table Top Exercise 4. Direct the Evaluation and Critique 5. Document The Results of each Exercise Lessons learned Recommendations 6. Develop FUNCTIONAL EXERCISE Plan Goals and Objectives Participants Scenarios Event Lists Outline for Exercise Supplemental Documentation (Messages, Evaluation Sheets, Exercise Materials List) Page 4 7. Hold Functional Exercise 8. Direct the Evaluation and Critique 9. Document The Results of each Exercise Lessons learned Recommendations Improvements to the EAP Ways to improve future Exercises 10. Follow Up Actions Summary Page of key critique comments, lessons learned and recommendations List of Participants Copy of the narrative and messages Copy of other pertinent handouts Majority of information needed for the Exercise report to FERC B. LEVEL OF EFFORT I estimate that the above proposed work can be accomplished within 30 working days. This would entail three trips to Ashland, each approximately three days. C. ESTIMATED COSTS Entire Scope of effort ..... $9,250 Plus Reasonable and Actual Expenses (Driving Mileage, l~otel and Meal F~xpense) D. QUALIFICATIONS 1992 - Developed, documented, facilitated and ran both the Table Top and Functional Exercises for the Skagit Ross Dam Project for Seattle City Light. See References. 1992 - Attended FERC Run 'Emergency Action Plan Exercise Design Course' in Chicago, Illinois. 1987,8 - Developed the Disaster Recovery Plan for VISA USA, in San Mateo, Calif. See References. 1987 - Retired from IBM after 30 years which included Disaster Recovery Planning for the Palo Alto and Dallas 'HONE~ Centers