HomeMy WebLinkAbout1998-089 Grant - Youth Symphony CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND
20 E Main Street
Ashland OR 97520
(541) 488-5300
FAX: (541) 488-5311
Date of this agreement: June 22, 1998
'[[1. Amount of grant: $3,200
'[[2. Budget subcommittee:
GRANTEE: Youth Symphony of
Southern Oregon
Address: PO Box 4291
Medford, OR 97501-0163
Telephone: (541) 773-7025
Economic and Cultural Development
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in
the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination.
4. Financial Records and Inspection, Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this contract,
the City, by written notice of default to the Grantee, may terminate the whole or any part
of this contract and may pursue any remedies available at law or in equity. Such
remedies may include, but are not limited to, termination of the contract, stop payment
on or return of the grant funds, payment of interest earned on grant funds or declaration
of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to all
other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction) to
property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this agreement).
Grantee shall not be held responsible for damages caused by the negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum of
$500,000 per occurrence (combined single limit for bodily injury and property damage
claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for
property damage. Liability coverage shall be provided on an "occurrence" not "claims"
basis. The City of Ashland, its officers, employees and agents shall be named as
additional insureds. Certificates of insurance acceptable to the City shall be filed with
City's Risk Manager prior to the expenditure of any grant funds.
9. Merger. This contract constitutes the entire agreement between the parties. There
are no understandings, agreements or representations, oral or written, not specified in
this contract regarding this contract. Grantee, by the signature below of its authorized
representative, acknowledges that it has read this contract, understands it, and agrees
to be bound by its terms and conditions.
GRANTEE
Its ,~'~,~,~,~
Its 'T~,_~,.
CITY OF ASHLAND
Director of Finance
Content review by: epa~,~TT~.ead
Form review by: ~
(City Attorney)
Coding'
(for City use only)
PAGE 2-GRANT AGREEMENT 0
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ACORD. "..~.ERmIEla'A Ii'-;:: ...,,' ,SRHB DATE (MMlDDIYY) ,'.'
I -::: f).i. .~O~H",d. 11/11/98
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PRODUCER , THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Security Insurance Agency, Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
1175 East Main St. ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.
Medford OR 97504 COMPANIES AFFORDING COVERAGE
COMPANY
541-772-1111 A American States Insurance
Phone No. Fax No.
INSURED COMPANY
B nl i. In l\ Ii!r.n IiiiDt'iI"''f
COMPANY 'j". ,'..'n,,',,'" ...n"'''' ,
Youth Symphony of Southern Tll CERlIFICATE HOLDEK
Oregon C
P.O. Box 4291 COMPANY
Medford OR 97501 D
,i','..,"....'i"}'i. = "...'.., .'"...,.,,<.<'i)\..<
,,.. c, """,""""""""""""""" <<'~' .'.,..". .',,'.',
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING IW'f REQUIREMENT, TERM OR CONDmON OF /W'( CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALl THE TERMS,
EXCLUSIONS AND CONDmONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CD TYPE 01' INSURANCE POLICY NUMBER POUCY EFFECTIVE POUCY EXPIRATION LIMITS
LTR DATE (MMIDDIYY) DATE II!MIDDIYY)
~ERAL LIABILITY GENERAL AGGREGAlE S 1,000,000
A X COMMERCIAL GENERAL LIABILITY 01CE1445643 11/24/98 11/24/99 PRODUCTS. COMP/oP AGG S 1,000,000
)) I CLAIMS MADE ~ OCCUR PERSONAL & NJV INJURY S 1,000,000
- OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 1,000,000
FIRE DAMAGE (Anyone n..] $ 200,000
MEa EXP (Anyone po.....) $ 10,000
AUTOMOBILE LIABILITY
- COMBINED SINGLE LIMIT $
- ANY AUTO
ALL OWNED AUTOS BODILY INJURY
- $
SCHEDULED AUTOS (per person)
-
- HIRED AUTOS BOOILYINJURY
(Per accIdonll $
NON-OWNED AUTOS
-
- PROPERTY DAMAGE $
~ARAOE LIABILITY AUTO ONLY. EA ACCIDENT $
f..- ANY AUTO OTHER THAN AUTO ONLY: >>
f..- EACH ACCIDENT $
AGGREGAlE S
EXCESS LIABILITY EACH OCCURRENCE $
R UMBRELLA FORM AGGREGAlE $
OTHER THAN UMBRELLA FORM $
WORKERS COMPENSATION AND Ifo'W~sl IO~ Ii
EMPLDYERS' LIABILITY
EL EACH ACCIDENT $
THE PROPRIETORJ R~L EL DISEASE. POLICY LIMIT $
PARTNERSlEXEcunVE
OFFICERS ARE: EXCL EL DISEASE. EA EMPlOYEE $
OTHER
DESCRIPTION OF DPERAnDNSlLOCATIONSlVEHICLESlSPECIAL ITEMS
tdditional Insured - "Designated Person or Organization" Endorsement fo:an
CG2026 attached.
""",'..' '.,.,. .,.C,'<"C "";ii."i"..,;"",'. .,' }' (, ;;ii
.,...,<} "",' ',,;,',""'" '.'.,'
lAAAAAA SHDULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
City of Ashland .12....- DAYS WRITTEN NOTICE TD THE CERTIFICATE HOLDER NAMED TO THE LEFT,
Attn: Dept,of Finance " Admin BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO DBLlGAnoN OR LIABILITY
20 East Main Street 01' NN KIND UPON THE COMPNN, ITS AGENTS OR REPRESENTATIVES.
Ashland OR 97520 ~PRESENTg ~
,',',' ""'.'",'.','.",',',',',',",',',,,'.",'.'. .','"""", " ,',' ,',',',',', """"""',\~/4"It-,'" '
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....,...... - '---c-.- -- ,...............--.-..
.. ;.:.:.:. :".:""." ..::::::::::::::::::~:::::;::::::::::::\:::;::::;:::::::::::::::.;.:.:. .... . . ...... . ..... "," ..::','::;:::::;:::?:::::<:}::::\;:::}>::::::::::}~:::}::::;:;::::;:::;::::}
::::::<:::::>>:::::;:>::::::::>{ /::.:>::::::::}....-::.-:.. ",,:-: ':',:.' .,.:-::.: ':"':'.:, ,:::-,:':."" ':"""':":::"".':
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POLICY NUMBER: 0 lCE 1445643
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POUCY. PLEASE READ IT CAREFUU Y.
ADDITIONAL INSURED - DESIGNATED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
SCHEDULE
Name of Person or Organization:
City of Ashland
(If no entry appears above. information required to' complete this endorsement will be shown in
the Declarations as applicable to this endorsement)
WHO IS AN INSURED (Section III is amended to include as an insured the person or organization
shown in the Schedule as an insured but only with respect to liability arising out of your operations
or premises owned by or rented to you.
Policyholder/Named Insured: Youth Symphony of Southern Oregon
CG 20 26 11 85
Copyright. Insurance Services Qffice. Inc.. 1984
o
-
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CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND
20 E Main Street
Ashland OR 97520
(541) 488-5300
FAX: 541 488-5311
Date of this a reement: Jul 1, 1997
1. Amount of rant: $1,540
GRANTEE: Youth Symphony of
Southem Oregon
Address: PO Box 4291
Medford OR 97501-0163
Tele hone: 541 773-7025
ment
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in
the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned to
the City within 30 days of completion or termination.
4, Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default, If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this contract,
the City, by written notice of default to the Grantee, may terminate the whole or any part
of this contract and may pursue any remedies available at law or in equity. Such
remedies may include, but are not limited to, termination of the contract, stop payment
on or return of the grant funds, payment of interest earned on grant funds or declaration
of ineligibility for the receipt of future grant awards.
..---
--
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to all
other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or destruction) to
property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this agreement).
Grantee shall not be held responsible for damages caused by the negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum of
$500,000 per occurrence (combined single limit for bodily injury and property damage
claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for
property damage. Liability coverage shall be provided on an "occurrence" not "claims"
basis. The City of Ashland, its officers, employees and agents shall be named as
additional insureds. Certificates of insurance acceptable to the City shall be filed with
City's Risk Manager prior to the expenditure of any grant funds.
9. Merger, This contract constitutes the entire agreement between the parties. There
are no understandings, agreements or representations, oral or written, not specified in
this contract regarding this contract. Grantee, by the signature below of its authorized
representative, acknowledges that it has read this contract, understands it, and agrees
to be bound by its terms and conditions.
GRANTEE
: e~pA
BY
Its
CITY OF ASHLAND
BY kit(u~..e-..- ~
J51re or of Finance
Content review by: /y
lfePartment Head
Form review by: t----
(City Attomey)
Coding:
(for City use only)
PAGE 2-GRANT AGREEMENT (g:\bucIgeI\economic\econgml.frm)
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CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Youth Symphony of
20 E. Main St. Southern Oregon
Ashland, Oregon 97520 Address: PO Box 4291
(541) 482-3211 Medford OR 97501-0163
FAX: (541) 488-5311 Telephone: (541) 773-7025
FAX:
Date of this agreement: July 1, 1996
111, Amount of grant: $1,540
112. Budget subcommittee: Economic Development
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1, Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities
in the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds,
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this
contract, the City, by written notice of default to the Grantee, may terminate the whole
PAGE 1-GRANT AGREEMENT (p:fDrms'llrant.K)
~ -
r-
,-..
or any part of this contract and may pursue any remedies available at law or in equity.
Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or
declaration of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to
all other contract provisions,
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage Oncluding loss or destruction)
to property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this
agreement). Grantee shall not be held responsible for damages caused by the
negligence of City.
8. Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum
of $500,000 per occurrence (combined single limit for bodily injury and property
damage claims) or $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage. Liability coverage shall be provided on an
"occurrence" not "claims" basis. The City of Ashland, its officers, employees and
agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Risk Manager prior to the expenditure of any grant
funds.
9. Merger. This contract constitutes the entire agreement between the parties.
There are no understandings, agreements or representations, oral or written, not
specified in this contract regarding this contract. Grantee, by the signature below of
its authorized representative, acknowledges that it has read this contract, understands
it, and agrees to be bound by its terms and conditions.
GRANTEE
BY rfi)~ fr~~
Its p,... "I I ~......--;-
CITY OF ASHLAND
BY Ittf~u--
Dir~or of inance
Content review by:
Form review by: ~- ' (City Attorney)
Coding: (for city use only)
. '-1 "\
B~( In"'" X. 11("1~hnL'
Its 0'-J.l ( Ii. vi L It 1.
PAGE 2-GRANT AGREEMENT (p:lorms~rant.K)
C I T Y
-.
ASHLAND, OREGON 87520
telephone (code 503) 482.3211
o F
ASHLAND
C I T Y
HAL L
July 15, 1996
Sherril Kannasto
Youth Symphony of Southern Oregon
498 Lit Way
Ashland OR 97520
The Ashland City Council approved the budget for the 1996-97 fiscal year on
May 22. The Youth Symphony grant of $1,540 is included in this budget.
Two payments of $770 each are scheduled for July 26, 1996 and January 24,
1997.
The City requests that your agency provide insurance certification indicating
liability coverage of not less than $500,000 per occurrence. The City of
Ashland, its officers and employees should be named as additional insureds.
Please sign the enclosed contract and return it to the City as soon as possible.
Once the contract and a current certificate of insurance (the one we have
expired Nov. 24, 1995) are on file the payment schedule can be implemented,
Sincerely,
"
jd!f I {V-AA~
Jill Turner
Director of Finance
Enclosures
H:\1i11\wplbudget\ec0Ddv96,hr
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CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Youth Symphony of
20 E. Main St. Southern Oregon
Ashland, Oregon 97520 Address: 498 Lit Way
(503) 482-3211 Ashland OR 97520
FAX: (503) 488-5311 Telephone: (503) 482-2937
FAX:
Date of this agreement: July 1, 1995
'1. Amount of grant: $1,100
, 2, Budget subcommittee: Economic Development
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1, Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approvec:l application, the City agrees to provide funds in the
amount specifiec:l above.
2. Use of Grant Funds. The use of grant funds are expressly Iimitec:l to the activities
in the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds, Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination.
4, Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this
contract, the City, by written notice of default to the Grantee, may terminate the whole
or any part of this contract and may pursue any remedies available at law or in equity.
PAGE 1-GRANT AGREEMENT G:WIllIWP\BUDGEnEDGRANTS
-.
.-.
Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or
declaration of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to
all other contract provisions.
7, Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person Oncluding injury resulting in death,} or damage Oncluding loss or destruction}
to property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attondant to this
agreement). Grantee shall not be held responsible for damages caused by the
negligence of City.
8, Insurance. Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum
of $500,000 per occurrence (combined single limit for bodily injury and property
damage claims) or $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage. Uability coverage shall be provided on an
"occurrence" not "claims. basis. The City of Ashland, its officers, employees and
agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Risk Manager prior to the expenditure of any grant
funds.
9. Merger. This contract constitutes the entire agreement between the parties.
There are no understandings, agreements or representations, oral or written, not
specified in this contract regarding this contract. Grantee, by the signature below of
its authorized representative, acknowledges that it has read this contract, understands
it, and agrees to be bound by its terms and conditions.
GRANTEE
Br4u,j~Hd~
Its T~n'" '<-" <'" ~
At.5.+- PI-f,S;ct.u;:f
CITY OF ASHLAND
BY
Its
-
B~
. or Finance "
Content review~Dept. Head)
Form review b . ttorney}
Coding: or . use
PAGE 2-GRANT AGREEMENT (G:\JIllIWP\BUDGET\EDGRANTSI
C I T Y
-.
ASHLAND, OREGON 97520
telephone (code 503) 482-321 1
o F
ASHLAND
C I T Y
HAL L
May 24r 1995
Sherril Kannasto
Youth Symphony of Southern Oregon
498 Lit Way
Ashland OR 97520
The Ashland City Council approved the budget for the
1995-96 fiscal year on May 16. Your grant of $1,100 is
included in this budget. You are scheduled to receive
payment on July 28, 1995.
The City requires grant recipients to supply a
certificate of insurance that names the City of
Ashland, its officers and employees as additional
insureds. I would also remind you at this time that
your current certificate expires November 24r 1995.
Please complete the enclosed contract and return it to
me prior to July 24, 1995.
Sincerely,
Jill Turner
Director of Finance
H:\JiD\wpllluolpt\ocoall
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,-..
CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Youth Symphony of
20 E. Main St. Southern Oregon
Ashland, Oregon 97520 Address: PO Box 4291
(503) 482-3211 Medford OR 97501-0163
FAX: (503) 488-5311 Telephone: (503) 482-2937
FAX:
Date of this agreement: July 1, 1994
'1. Amount of grant: $1,000
'2. Budget subcommittee: Economic Development
Contract made the date specified above between the City of Ashland and Grantee
named above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that
the request merits funding and the purpose for which the grant is awarded serves a
public purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in
reliance upon Grantee's approved application, the City agrees to provide funds in the
amount specified above.
2. Use of Grant Funds, The use of grant funds are expressly limited to the activities
in the grant application with modifications, if any, made by the budget subcommittee
designated above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the
purpose for which the grant is awarded or this contract is terminated shall be returned
to the City within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of
books and records relating to the purpose for which the grant was awarded in
accordance with generally accepted accounting principles. Grantee gives the City and
any authorized representative of the City access to and the right to examine all books,
records, papers or documents relating to the use of grant funds.
5. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
agreements to expend the grant funds within twelve months of the date of this
contract, the City, by written notice of default to the Grantee, may terminate the whole
or any part of this contract and may pursue any remedies available at law or in equity,
PAGE 1-GRANT AGREEMENT (p:lormalgrant.KI
..
,-..
~
Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or
declaration of ineligibility for the receipt of future grant awards.
6. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to
all other contract provisions.
7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers,
employees and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, subrogations, or other damages resulting from injury to any
person (including injury resulting in death,) or damage (including loss or .destruction)
to property, of whatsoever nature arising out of or incident to the performance of this
agreement by Grantee (including but not limited to, Grantee's employees, agents, and
others designated by Grantee to perform work or services attendant to this
agreement). Grantee shall not be held responsible for damages caused by the
negligence of City.
8. Insurance, Grantee shall, at its own expense, at all times for twelve months from
the date of this agreement, maintain in force a comprehensive general liability policy
including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, and owner's and
contractor's protective insurance. The liability under each policy shall be a minimum
of $500,000 per occurrence (combined single limit for bodily injury and property
damage claims) or $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage. Liability coverage shall be provided on an
"occurrence" not "claims" basis. The City of Ashland, its officers, employees and
agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be filed with City's Risk Manager prior to the expenditure of any grant
funds.
9. Merger. This contract constitutes the entire agreement between the parties.
There are no understandings, agreements or representations, oral or written, not
specified in this contract regarding this contract. Grantee, by the signature below of
its authorized representative, acknowledges that it has read this contract, understands
it, and agrees to be bound by its terms and conditions.
GRANTEE
CITY OF ASHLAND
BY Yl A.A~ ~J BY iff ftf~
Its ?Y"f'.srderlfj 1J(J(J.al oI1)re~ Dire or of inance
BY Content review by: ~ (Dept. Head)
Its Form review by: (City Attorney)
Coding: (for city use only)
PAGE 2-GRANT AGREEMENT (p:lorms\gront,KI
C I T Y
..-..
ASHLAND, OREGON 97520
telephone (code 503) 482.3211
o F
ASHLAND'
C I T Y
HAL L
May 25, 1994
Nancie Shaw
Youth Symphony of Southern Oregon
PO Box 744
Medford OR 97501
The Ashland City Council approved the budget for the
1994-95 fiscal year on May 17. Your grant of $1,000 is
included in this budget. You are' scheduled to receive
one payment on July 22, 1994.
Please complete the enclosed contract and return it to
me prior to June 24, 1994.
The City also requests that your agency provide
insurance certification indicating liability coverage
of not less than $500,000 per occurrence. The city of
Ashland, its officers and employees should be named as
additional insureds. If you already have a certificate
on file with the city, please remember to send us an
updated certificate upon renewal.
Sincerely,
~/~
J~ll Turner
Director of Finance
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