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HomeMy WebLinkAbout1971-0105 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL JANUARY 5, 1971 The regular meeting of the City Council was held in the City Council Chambers, City Hall, on the above date. The meeting was' called to order by Hayor HcKeen. Ail Councilm. en were present. At this time,Robie nominated Fred Roberts as Chairman of the Council. There being no further nominations, it was moved by Conklin, seconded by Roble that Roberts be elected Chairman. There were no dissenting votes. Mayor ~4cKeen gave the State of the City Address, entitled "People Turn the ~7heels of City Government." He reviewed City accomplishments for the past year and generally outlined activities tentatively planned for 1971. He briefly discussed the City's financial outlook for the coming year and assured the public that the protection of the City's assets is one of highest priority. The Mayor then appointed members to the following boards, commissions and c~.mittees (see attached list). Staff for one-year terms - It was moved by Robie, seconded by Soderberg tha~ the .~r. aff appointments be confirmed as pres. ented. Motion carried unanimously'. Council Committees - It was moged by Willstatter, seconded by Robie that the Council Committees be confirmed as presented. Motion carried unanimously. Counc.~!' Liaison with Various. Organizations - It was moved by Soderberg, seconded by HcCannon that the appointments be confirmed as presented. Hotion carried unanimously. Planning Co,,:,~ission' - It was moved by Soderberg, 'seconded by McCannon that the appo.'.'r~tments be confirmed as presented. Motion carried unanimously. · . Sign Design Review Board - It was moved by Willstatter, seconded by McCannon that the appointments be confirmed as presented. Motion carrJ, ed unanimously. Building Appeals Board - It was moved by }.icCannon, seconded by Conklin that t}~e appointments be confirmed as presented. Motion carried una. nimously. -2- Friendship City Comn~ittee - It was moved by Willstatter, seconded by Soderberg that the appointments be confirmed as presented. Motion carried unanimously. Recreation Commission - It was moved by Willstatter, seconded by McCannon that the appointments be confirmed as presented. ~lotio~ carried unanimously. Band Board - It'was moved by McCannon, seconded by Soderberg that the appointments be confirmed as presented. Motion carried unanimously. Citizens Budget Committee - It was moved by Soderberg, seconded by Roberts that the appointments be confirmed as presented. Motion carried unanimously. Fire Department Civil Service Board - It ~'as moved by Willsta~tter, seconded by Roble that the appointments be confirmed as presented. Motion carried unanimously. Hospital Board - It was moved by Conklin, seconded by Wil ls tatter that the appointments be confirmed as presented. ~4otion carried unanimously. At this time, Conklin asked why appointments had not been made to the Ashland Economic Development Commission. Mayor McKeen indicated that he is presently ~vorking on appoimtments to both the Economic Development Commission and Ashland Development Com- mission. These appointments ~ill be presented ~or confirmation ~t a subsequent meeting. ~ APPROVAL OF MINUTES: ~ It ~'as moved by Wills tatter , seconded by Roble that the minutes of the December 15, 1970, regular meeting and December 28, 1970, adjourned meeting be accepted and placed on file. Motion carried unanimously. DEPARTMENTAL REPORTS: None STANDING CO~DIITTEE REPORTS: None SPECIAL CO~'[ITTEE REPORTS: None CO~[UNICATIONS: 1. City Adm].nistrator Almquist read letter from Tischauser, Bubb and Company transmitting the 1969-70 Audit Report for the City of Ashland. P~oble asked ~,hv a financial report for Oak Knoll had not been included in ti~e au~dit. ~Ir. Val Bubb replied that° this item had been included in the General Fund section. Willstatter q~estioned the inclusion of the Parkin~ Meter Fund, since it was his understanding that. this particular fund ~zas ~o be no longer included. ~[r. Bubb pointed out that it was simply a residual balance. Follot,'ing some discuss].on, it was moved by Willstatter, seconded by Soderberg that action on t]te audit report be deferred pending further study by Council. On roll call, carrie.d unanimously. 2. It was moved by Willstatter, seconded by McCannon that the Ashland Development Commission minutes of December 1, 1970, be - accepted and placed on file. Motion carried unanimously. 3. It ~as moved by ~[cCannon, seconded by Willstatter that the Planning Commission minutes of November 16, 1970, be accepted and placed on file. Motion carried unanimously. SPECIAL AGENDA IT£F[S' Unfinished Business' .. 1. City Administrator Almquist presented a report on the proposed resurfacing of Oak Street from the Southern Pacific Railroad east to Nevada 'Street. Willstatter suggested that the matter be referred to the Streets & Traffic Committee for study and recommendation. There ~cere no objections to the suggestion. Net.~ & Miscellaneous Business' 1. City ~dministrator Almquist presented a report and recommendatior, from the Planning Commission regarding Z~ne Change No. 075 (Lithia Park Extension Project) from C-2 and R-3 to R-i'B-10. Following brief discussion, it was moved by Roble, seconded by ~4cCannon that a public hearing be scheduled on the matter for February 2, 1971, at 8 p.m. On roll call, carried unanimously. 2. City Administrator Almquist requested Council authorization to call fo.r local bids for gasoline and petroleum products. He pointed out that a report of the bid results will be presented at a subseque~at Council meeting. It was moved by Roble, seconded by Willstatter that the City Administrator's request be granted. On roll call, carried unanimously. 3. City Administrator Almquist requested Cou.ncil permission to purchase a second street sander for approximately~1,700. He explained that the $1,.700 had been saved through the purchase of ~ dump truck. It was moved by ~Tillstatter, seconded by McCannon that staff's recommendation be accepted for purchase of the sander. Some discussion follot.zed. On roll call, carried unanimously. Follo~;~ing more discussion, it ~vas moved by Robie, seconded by McCannon that the Finance Director be permitted to afeard tl~e bid to t]~e apparent lo:,' bidder. On roll call, carried unanimously. At this point, City Administrator Almquist inSicated that he had receipted a phone call from Gregory I[or~ecker, attorney for t}:e Oregon S]~akespearean Feztival Association. During t.he call, Mr. )Iornecker indicated he had been in contact with the OSFA Board and the General Massager concerning retaining Attorney Gerald Scannell for the put, pose of completing tl~e matters of litigation in regard to the Robert D. Morro~v, Inc., contract. City Administrator Alm~uist requested that Council consider allowing ~r. Scannell to remain on the case regarding construction of the Bo~.~m~er Theatre subject to the discretion of the Council and the Administrator until the next Council study session. At that time, Council will have the opportunity to thoroughly reviews: the matter of the City's long term liabilities in terms of litigation and reach a final conclusion regarding legal counsel. Follo~ing considerable discussion, it ~as moved by Roble, seconded by Con. klin that the services of Mr. Sca~nell be continued until such time as the litigation is terminated as requested by the City Administrator. .~ Mr. Scannell indicated he ~'ould be happy to serve in t]~is capacity if ]~e ~ere allo~:ed to continue to conclusion the legal matters currently under study; ho~ever, he did not '~iSh to step in for just a short ~:hile and not be abide to complete the litigations. He felt it ~'ould not be economically feasible to have to acquaint the ne~ City Attorney with all the details of the matter. Mr. Ronald Salter expressed confidence that, ~'ith a certain amount of time to become familiar ~ith the case, he could handle the matter satisfactorily. Considerable discussion follow, ed. Willstatter indicated he felt Mr. Scannell should be retained'~on the basis 6xplained. In addition, he 'suggested that a letter of intent or understanding regarding what constitutes City business on a general basis be dragon up to help prevent similar Conflicts in the future. Mr. Scannell gave a brief rundo~n on ~hat had transpired during the past fe~ days regarding the litigation suits. He again expressed concern that he be allowed to remain on the case throug~ completion. He indicated his fee would be on an hourly basis; the litigation would be based on the minimum bar schedule of $30 an hour and $200 a day for each day in court. Conklin then ~vithdre~z his second pen~ding restatement of Roble's motion. Follo~,ing. considerable discussion, Robie ~ithdre~' his motion. It was moved by l\:illstatter, seconded by Robie that Mr. Scanne!l be retained at the discretion of the Council and. the City Administrator until the litigation suit is terminated. More discussion follo~'.ed regarding the clarity of the motion. Willstatter restated his motion that lir. Scanneil be retained until the settlement of the litigation in qu.estion at the discretion of the City Aclministrator and City Council. The motion ~.:as again seconded by Rol~le. On roll call, carried 5-1, with'Soderberg dissenting. ' -5- Conklin requested that staff furnish the Council at the next study session with estimated revenue for 1971-72 budget based on present services and estimated costs. He also suggesfed that staff discuss at that time additional revenue sources. Ordinances, Resolutions & Contracts' 1. City Administrator Almquist gave second reading of ordinance amending Ordinance No. 1361, to rezone property from R-1 to R-3 on property situated on the north side of Siskiyou Boulevard, east of Clay Street (Zone Change No. 024, William Harndon). It ~as moved by Ifillstatter, seconded by Conklin that Ordinance No. 1667 be. adopted. On roll call, carried Unanimously. 2. City Administrator Almquist gave second reading of ordinance ordering improvements on Randy Street from the east line of the Cedar Homes Subdivision ~vesterly to the east line of Elizabeth Street. It was moved by McCannon, seconded by Roberts that Ordinance No. 1664 be adopted. Follow, lng brief discussion, on roll call, carried unanimously. 3. City Administrator Almquist gave second reading of ordinance ordering improvements on GlendO~zer Street from Oxford Street north approximately 480 feet to the city limits. It ~'as moved by ~7i~llstatter, seconde8 by Roberts that OrdinanCe No. 1665 be adopted. On roll call, carried unanimously. 4. C~ty Administrator Almquist gave second reading of ordinance ordering improvements on Park Street from the TID irrigation ditc]~ south approximately 314 feet to the city limits. It was moved by Soderberg, seconded by Cenklin that Ordinance No. 1666 be adopted. On roll call, carried unanimously. $. Followi'ng reading of resolution' expressing the gratitude an~ appreciation of the past Common Council to Gerald J. Scannell, Jr., for services rendered as City Attorney, it was moved by Rob]e, seconded by Willstatter that the resolution be passed to second reading by title only. On roll call, carried unanimously. Follo~ing second reading by title only, it ~as moved by Roble, seconded by Willstatter that the resolution be adopted. On roll call, carried unanimously. It was then suggested by McCannon that Council adopt a resolution expressing~its appreciation to the past City. Administrator, Gary Boshears, and the past Development Coordinato'g Richard Soderberg, as well as 'to the outgoJ, ng members of the City Council. It was moved by McCannon, seconded by Roberts that staff be directed to prepare the resolutions. On roll call, carried unanimously. It was moved by Roble, seconded by Willstatter that staff be directed to prepare a resolution in memory of t}~e late Jean Eberhart, expressing the Council's sadness of his recent death and appreciation for his -6- services to the City of Ashland. Foil'owing some discussion, Roble suggested that the Park Commission be included with the Council in this expression. On roll call, carried unanimously. 6. Following reading of resolution designating banking depositories and City officers authorized to withdraw monies therefrom, it was moved by ~rillstatter, seconded by McCannon that the rules be suspended and resolution passed to second readi~ng by title .only.. On roll call, carried unanimously. Following second reading by title only, it was moved by Willstatter, seconded by McCanno~ that the resolution be adopted. On roll call, carried unanimously. 7. City Administrator Almquist read resolution authorizing the Mayor and Recorder to execute a 5-year lease with t]~e Southern Pacific Transportation Company for property on "A" Street to be used as a police impound yard. It was su~estedo~ that the amount of the monthly payment of $30 be included in the. resolution. It was moved by ~Tillstatter, seconded by Roble that the rules be suspended and resolution passed to second reading by title only as amended. On ~oll call, carried unanimously. Following second reading by title only, it was moved by b~cCannon, seconded by Willstatter that the resolution be adopted. On roll call, carried unanimously. There was some discussion regarding, the construction of a fence on t]~e property to be utilized for the police impound yard. The matter was referred to the Finance ~ Property Committee for further study. At this time, Fir. Scannell pointed out that Fir. Harold ~4errill · had been dismissed from the complaint concerning the case-of City vs. Jim Busch Ford Sales. There be.ing no further business, the meeting was adjourned in memory of Jean Eberhart subje.ct to the call of the ~4ayor. Gity Recorder APPOINTMENTS - 1971 STAFF FOR i-YEAR TE~S City Administrator City Attorney City Health Officer Municipal Judge Police Chief Fire Chief Brian L. Almquist Ronald L. Salter Dr. R. M. Turner Glenn Munsell Herb Hays William Reed COUNCIL CObD~ITTEES Finance & Property Committee - Councilman Roland McCannon ~ Councilman Fred Roberts · Councilwoman Audrey Soderberg Public Service Committee - Councilman William Roble Councilman James Conklin Councilman A1 Willstatter - Streets & Traffic Committee - Councilman James Conklin Councilman A1 Willstatter Councilwoman Audrey Soderberg COUNCIL LIAISON WITH VARIOUS ORGANIZATIONS Ashland Development Commission - Roland McCannon Bear Cree'k Valley Transportation Commission - James Conklin Economic Development Commission - Roland McCannon Hospital Board - William Roble Joint County Airport Committee - Fred Roberts Parks & Recreation Commission - Audrey Soderberg Planning Commission - James Conklin Rogue Valley Council of Governments - (Representative & alternate) - Mayor Mc'Keen and Audrey Soderberg BOARDS, COSD[ISSIONS & CO~'D[ITTEES Planning Commission _Sign Design Review Board ~-year term _l__-ye ar term 1974 Marge McDowell 1974 James Ragland 1971 ~.Irs. Frank MacGraw ~_-ye ar term 1972 Gary Afseth 1972 James Ragland 1972 Joe Sayre Buildin_~eals Board _!zyear term 1971 Bill ~Brown 1971 Don Fowler 1971 .Gary Regatti 1971 Vincent Oredson 1971 Elmer Savikko Citizens .Bu, d_get Committee _3-year term "1973 ~Irs. Julian Battaile 1973 Donald Cleaver Friendship Cit_y Committee !-year term 1971 bIarvin Kocks 1971 Ken Jones 1971 A1 Schwab ' Fire Dept. Civil Service Board ~-year term 1974 Jim Lee Recreation Commission 1__-year term i971 John blills fl-year term Hos___~n i ta 1 Board 3__Zy e ar term · 1973 Oscar Silver 1972 E. E. blcGrew _3-year term 1973 George · Findlay 1973 Robert Bennett Ex-Officio Robert Reinholdt (Advisory until replacement for Parks & Recreation Director selected) Band BOard ~l-year term 1971 Dr. Bev Cope 1971' .Dave lfight 1971 Dr. Marcus Woods