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Home My WebLink About2003-122 PO - US Dept InteriorForm 9-1366 (Nov. 1998) U.S. Department of the Interior U.S. Geological Survey Joint Funding Agreement FOR WATER RESOURCES INVESTIGATIONS Customer #: OR056 Agreement #: Project #: TIN #: 936002117 Fixed Cost Agreement Yes THIS AGREEMENT is entered into as of the 1st day of October, 2003, by the U.S. GEOLOGICAL SURVEY, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the Department of Public Works, City of Ashland, party of the second part. 1. The parties hereto agree that subject to availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation a streamflow gaging station program on Bear Creek downstream of Ashland Creek at Ashland, Oregon and East and West Forks of Ashland Creek herein called the program. 2. The following amounts shall be contibuted to cover all of the cost of the necessary field and analytical work directly related to this program (a) $18,800 (b) $18,800 by the party of the first part during the period October 1, 2003 to October 31, 2004 by the party of the second part during the period October 1, 2003 to October 31, 2004 (c) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties. 3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party. 4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party. 7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party. 8. The maps, records, or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records, or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program and, if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at costs, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records, or reports published by either party shall contain a statement of the cooperative relations between the parties. 9. Billing for this agreement will be rendered annually. Payments of bills are due within 60 days after the billing date. If not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File B-212222, August 23, 1983). U.S. GEOLOGICAL SURVEY UNITED S/T,~T E S By:.~IOR Dennis D. Lynch, District Chief DEPARTMENT OF PUBLIC WORKS, CITY OF ASHLAND, (USE REVERSE SIDE IF ADDITIONAL SIGNATURES ARE REQUIRED) United States Department of the Interior U.S. GEOLOGICAL SURVEY Water Resources Oregon District 10615 S.E. Cherry Blossom Drive Portland, Oregon 97216 // / http' oregon.usgs.gov May 13, 2003 Ms. Paula C. Brown, Director of Public Works City of Ashland 20 East Main Ashland, Oregon 97520 Dear Ms. Brown: This letter concerns our cooperative data collection program for the East and West Fork of Ashland Creek and Bear Creek below Ashland Creek streamflow gaging stations for Federal fiscal year 2004 (October 1, 2003, to September 30, 2004). The total cost for operation and maintenance of these gaging stations is $37,600 for the 2004 fiscal year. The City of Ashland's share is $18,800 with the U.S. Geological Survey providing an equal share of $18,800 in Federal matching funds. Federal Total Station Matching Station Number Station Name City of Ashland Funds Support 14353000 West Fork Ashland Creek nr $6,5112 $6,5112 $13,0213 Ashland, OR 14353500 East Fork Ashland Creek nr $6,510 $6,510 $13,0201 Ashland, OR 14354200 Bear Creek blw Ashland $5,780 $5,780 $11,560 Creek nr Ashland, OR Total $18,800 $18,800 $37,600 Work performed with funds from this agreement will be conducted on a fixed-price basis. The City of Ashland will be billed at the end of Federal fiscal year 2004. The results of all work under this agreement will be available for publication by the U.S. Geological Survey. Ms. Paula C. Brown 2 Attached are two original copies of a Joint Funding Agreement to confirm our negotiations to continue this data collection program. Please sign both originals; return one signed original in the enclosed self-addressed envelope and retain the other original for your records. If you have any questions concerning this letter or our data collection program in general, please feel free to contact Tom Herrett of this office (503) 251-3239 or Jon House of our Medford Office (541) 776-4282. Dennis D. Lynch District Chief Enclosure CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541 ) 488-5300 CITY RECORDER'S COPY DATE t I Page 1 / 1 PO NUMBER..] 04277 VENDOR: 001350 US DEPARTMENT OF THE INTERIOR, USGS 10615 SE CHERRY BLOSSOM DRIVE PORTLAND, OR 97216 SHIP TO: Ashland Public Works (541) 488-5587 27-1/2 N MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Special Inst: Req. No.: Dept.: PUBLIC WORKS Contact: Paula Brown Confirming? No "Quantity'i : ' Unit ' ': DescriPtiOn " Unit' Price . :: ..Ext:'.Price '.." Cooperative stream flow .qa.qin.q station ...... . 18,800.00 " .'" on the East.and West Forks of Ashland Creek and the Bear Creek Stream .qa.qin.q · ':. ..... . ' :.'..':.'....:.: station'below the WasteWater Treatment Plant. See attached a.qreement. '" :' '::" ' ':"ii'i'i:.'i'" ' PaymentreCluired after 01'October2003. : ~ · .. . · .: . . .. . . . ..... . · . . · .. .. . . · : . · . ... . . . . . . . . .... . · . · .'....... . . . . :. . · ". · . . . . . . . .. ... . . .... .. .. . . . . . .. . · . .. . .: . . . . .. ..: . BILL TO: Account Payable SUBTOTAL 18,800.00 20 EAST MAIN ST TAX 0.00 541-552-2010 FREIGHT 0.00 A.c;I-II Alii['3 ('~ QT~On TOTAL 18,800.00 ,...', . '.:?':'.i.'" ":: ACcOUnt. Number ..' AmOunt Account Number. "' " AmoUnt ..:" E 675.08.19.00.605700 18,800.00 VENDOR COPY REQUISITION FORM THIS REQUEST IS A: [~] Change Order(existing PO # ~ CITY OF -ASHLAND Date of Request: I 03 Jul 03 Required Date of Delivery/Service: O1 Oct 03 Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location I I,q r3c..n2dmc.nt nf thc. Intc.rinr, I1~ C~c.nln0in21 ,c:;~rvc.y, W2tc.r Rc.~n~rn¢,,.~ - Orc.?n I-)i.~trint 10615 SE Cherry Blossom Drive Portland OR 97216 Services Only Description Total Cost Solicitation Process: [~ Exempt E] 3 Written Quotes Cooperative stream flow gauging station on the (copies attached) East and West Forks of Ashland Creek and the Bear Creek Stream gauging station below the Wastewater Treatment [~ Sole Source BI Invitation to Bid Plant (copies on file) See attached agreement ~--] Less than [['-] Request for $18,800 $5000 Proposal (copies on file) Payment required after 01 October 2003 Materials Only Account Number 675- 08 - 19 - 00 - 605700 *Please attach the Original signed contract and Insurance certificate. Insurance not required Item # Quantity Unit Description Unit Cost Total Cost . . . . Account Number___ *PleaSe attach the quotes. Employee Signature: Supervisor/Dept. Head Signature: ~.~'~'.//~f'-'. - - NOTE: By signing this requisition form, I certify that the above request meets the City of Ashland Solicitation Process r/quirements and can be provided when necessary. / ORIGINAL G:Finance\Procedure~AP\Forms\USGS Req streamgage FY04 Updated on:07/15/02