HomeMy WebLinkAbout1995-111 Agrmt AMND #5 - Brown & Caldwell - TDML Program PlanCITY OF ASHLAND
DEPARTMENT OF PUBLIC WORKS
ADMINISTRATION: {503) 488-5587
ENGINEERtNG: (503) 488-5347
CITY HALL
20 E. MAIN STREET
ASHLAND, OREGON 97520-1814
FAX (503) 4E8-6006
August 31, 1995
John E. Holroyd, P.E.
Brown and Caldwell Consulting Engineers
1025 Willamette Street - Suite 300
EUGENE OR 97401-3199
Re: Fifth Addendum To Engineering Services Contract
Dear John:
Attached is an executed copy of the fifth addendum for professional services in relation to the
Ashland Wastewater Treatment Plant Facilities Plan.
Now that the Council decision is made, I believe we are all looldng forward to completing the
facility plan and moving through State approval.
Sincerely yours,
Steven M. Hall, P.E.
Public Works Director
CC:
Brian Almquist, City Administrator
Jim Olson, Assistant City Engineer
Paula Brown, WWTP Coordinator
Jill Turner, Finance Director
Paul Nolte, City Attorney
cc w/original:
Barbara Christensen, City Recorder
Enc: Contract Addendum #5 [original]
(c:\scwer\b& cadd#5.1tO
FIFTH ADDENDUM TO ENGINEERING SERVICES AGREEMENT
Addendum made this ~.~ . day of August 1995 between the City of Ashland
("City") and Brown and Caldwell ("Engineer").
Recitals:
A. On January 18, 1989, City and Engineer entered into a "Agreement for Engineering
Services" (further referred to in this addendum as "the agreement").
B. The parties amended the agreement on four previous occasions and wish to
amend it once more to compensate Engineer for completed tasks and to add tasks to
be accomplished by the Engineer.
City and Engineer agree to amend the agreement in the following manner:
1. Update the "Wastewater Facilities Ptan Addendum for the City of Ashland" as
provided in the attached letter dated July 17, 1995 to Steve Hall from John Holroyd for
the Engineer and marked Exhibit A. This task is to be billed and paid on a time and
materials basis with the maximum to be paid at $17,000.
2. Compensate Engineer for work performed since the last contract amendment as
described on Exhibit A for on-going permit negotiations with DEQ; researching related
to soil filtration studies; updating alternative costs and developing summary costs
tables; development, drafting and reproduction of schematics and graphics and
attending council sessions and staff meetings. City shall pay for this work $22,807.61
which includes $8,500 for subconsultants.
3. Except as modified above, the terms of the agreement shall remain in full force and
effect.
ENGINEER
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CITY
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'0 FORM
PAGE 1-FOURTH ADDENDUM
BROWN AND
CALDWELL
July 17, 1995
ULJ!/ JUL 4 1995
Mr. Steve Hall
Public Works Director
City of Ashland
20 East Main
Ashland, Oregon 97520
Subject: Ashland Wastewater Facilities Plan Update--Cost Estimate
Dem- Mr. Hall:
13-4384-57
We have been discussing the work entailed in finalizing the 1991 Draft of the Ashland
Wastewater Facilities Plan. This letter discusses the current project status, outlines
recommended changes, and discusses an amended cost and schedule. The current report
outline is as follows:
Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5
Chapter 6
Chapter 7
Chapter 8
Introduction and Acknowledgements (not included)
Summary and Recommendations (not included)
Study Area Characteristics
Existing Wastewater System
Wastewater Characteristics
Regulatory Requirements
Wastewater Planning Considerations
Description and Screening of Treatment and Reuse
Options
Evaluation of Alternatives
Recommended Plan (not included)
Chapter 9
Chapter 10
1025 Wlkk&METIE STREET, SUITE 300, EUGENE, O R 97401-3199
(503) 686-9915 FAX (503) 686-1417
Mr. Steve Hall
July 17, 1995
Page 2
Recommended Modifications
To ensure we meet your completion schedule, we suggest that the initial planning sections
be updated as soon as possible. It is unclear at this time how the alternatives developed by
Woodward-Clyde in their September 1994 "Wastewater Facilities Plan Addendum for the
City of Ashland" will be incorporated into the alternatives shown in our 1991 draft. While
this decision is being made, we can proceed with updating Chapters 3 through 7 which will
be common to any combination of alternatives.
The work anticipated for Chapters 3 through 7 are discussed below:
Chapter 3.
Chapter 4.
Chapter 5.
Chapter 6.
Chapter 7.
Updating land use, Bear Creek flows, climatic changes, and population
projections since 1991.
Modify collection system descriptions, update the existing plant design
data table including recent solids work, prepare new plant layout figure,
revise aeration basin discussion, and revise sludge land application
discussion and figure.
Revise all plant flows and loads based upon the most current data.
Update all figures.
Assist Department of Environmental Quality (DEQ) in finalizing the new
discharge permit. Rewrite this entire chapter.
Minor changes, revise construction cost Figure 7-2.
Proposed Contract Estimated Cost
Our proposed contract amendment includes two elements.
performed for the city since our last contract amendment.
The first element includes work
This work has been performed
at the direction of the city and includes a number of tasks including:
1. On-going permit negotiations with the DEQ.
2. Research related to soil filtration systems prior to council request for soil
filtration pilot study proposal.
3. Update all alternative costs and develop summary costs tables of all alternatives.
Mr. Steve Hall
July 17, 1995
Page 3
Development, drafting, and reproduction of the Alternative Decision Process
schematic and the effluent irrigation, Medford treatment, and soil filtration
alternatives graphics.
5. Attendance at council sessions and meetings with city staff.
The cost for this work has totaled $22,807.61 including $8,500 for our subconsultant
Cameron and McCarthy.
The second work element includes updating of the planning chapters of the 1991 Facilities
Plan; as described above. We estimate this work can be completed for approximately
$17,000. A detailed cost summary for the preparation of each chapter is included as
Exhibit A. An estimate to finalize the remaining chapters and publish the final report can
be developed when the alternative selection process is complete.
Schedule
We understand the current facilities plan completion schedule calls for the city to make a
final alternative selection in mid-August. Brown and Caldwell will then complete the plan
by October 1. We believe this schedule is workable, especially if we can begin work on
the planning chapters prior to August. We plan to assign this work to the staff who
developed the original plan to ensure both continuity and efficiency.
We look forward to discussing this ififormation with you. We are confident that working
with you plus the resources of Paula Brown's team will produce a clear and comprehensive
document.
Very truly yours,
Joh
Pro
JEH:
~lq AND CALDWELL
Manager
)S
Enclosure(s)
Exhibit A
PROJECT: ASHLAND WWTP FACILITIES PLAN UPDATE
DATE: JULY 14, 1995
Labor Categow 1 2 3
Task Numt:~rs
4 5 6 7 8
10 Total
PROFESSIONAL
Exec I/~xec Engr
ChiehEngr, Sci, Geo[4-{ydr o
Mng-Engr, Sci, Geol/'Hydr o
Supv-Engr, Sci, Geol,'Hydro
PdncipaI-Engr, Sci, G eol~Hydro
Sr-Engr. Sci, Geol/Hyd rD
Engr, Sci III, GeolJHyd r o 42 24
ASC Engr, Sci II, As¢ GeoVHydro
Ast Engr, Sci I, Asr Geo[~Hydra
Engr Aide, Asc Sci
4O 6
24 4 8
SUBTOTAL, hfs 42 84 24 40 4 8 6 0 0 0
SUBTOTAL. $ (base) 986 563 563 1,244 94 188 187 0 0 0 3,825
SUBTOTAL,$(mafkedup) 3,234 1,848 1,848 4,080 308 616 812 0 0 0 12,546
TECHNICAL
Sr Engr Tech
Engr Tech
Asc Engr Tech
Asr Engr Tech
0
0
0
0
0
0
0
0
0
0
0
0
0
8 0 0 0 0 0 0 0 0 14
137 0 0 0 0 O 0 0 0 239
448 0 0 0 0 0 0 0 0 784
4 44
Sc Designer
Designer
Ast Oesigne~
SUBTOTAL, hrs 6
SUBTOTAL, $ {base) ~02
6 8
784 00
SUBTOTAL, hfs 0 0 4 0 0 44 0 0 0 0
SUBTOTAL, $ ('~ase) 0 0 57 0 0 630 0 0 0 0 688
SUBTOTAL,$(ma~kedup) 0 0 188 0 0 2,068 0 0 0 0 2,256
LABOR SUBTOTAL, HOURS 48 32 28 40 4 52 6 0 0 0 210
LABOR SUBTOTAL. S 1,088 700 621 4,244 94 818 187 0 0 0 4,752
SUBTOTAL,$MARKEOUP 3,570 21296 2,036 4,080 308 2,684 6~2 0 0 0 ~5,586
Task Other Cirect Costs
1 Chapter 3. Study Area Chacacterfstic5 Transportation 150 00
2 Chapler 4. Existing W&stewatec System Per Diem