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HomeMy WebLinkAbout1995-111 Agrmt AMND #5 - Brown & Caldwell - TDML Program PlanCITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS ADMINISTRATION: {503) 488-5587 ENGINEERtNG: (503) 488-5347 CITY HALL 20 E. MAIN STREET ASHLAND, OREGON 97520-1814 FAX (503) 4E8-6006 August 31, 1995 John E. Holroyd, P.E. Brown and Caldwell Consulting Engineers 1025 Willamette Street - Suite 300 EUGENE OR 97401-3199 Re: Fifth Addendum To Engineering Services Contract Dear John: Attached is an executed copy of the fifth addendum for professional services in relation to the Ashland Wastewater Treatment Plant Facilities Plan. Now that the Council decision is made, I believe we are all looldng forward to completing the facility plan and moving through State approval. Sincerely yours, Steven M. Hall, P.E. Public Works Director CC: Brian Almquist, City Administrator Jim Olson, Assistant City Engineer Paula Brown, WWTP Coordinator Jill Turner, Finance Director Paul Nolte, City Attorney cc w/original: Barbara Christensen, City Recorder Enc: Contract Addendum #5 [original] (c:\scwer\b& cadd#5.1tO FIFTH ADDENDUM TO ENGINEERING SERVICES AGREEMENT Addendum made this ~.~ . day of August 1995 between the City of Ashland ("City") and Brown and Caldwell ("Engineer"). Recitals: A. On January 18, 1989, City and Engineer entered into a "Agreement for Engineering Services" (further referred to in this addendum as "the agreement"). B. The parties amended the agreement on four previous occasions and wish to amend it once more to compensate Engineer for completed tasks and to add tasks to be accomplished by the Engineer. City and Engineer agree to amend the agreement in the following manner: 1. Update the "Wastewater Facilities Ptan Addendum for the City of Ashland" as provided in the attached letter dated July 17, 1995 to Steve Hall from John Holroyd for the Engineer and marked Exhibit A. This task is to be billed and paid on a time and materials basis with the maximum to be paid at $17,000. 2. Compensate Engineer for work performed since the last contract amendment as described on Exhibit A for on-going permit negotiations with DEQ; researching related to soil filtration studies; updating alternative costs and developing summary costs tables; development, drafting and reproduction of schematics and graphics and attending council sessions and staff meetings. City shall pay for this work $22,807.61 which includes $8,500 for subconsultants. 3. Except as modified above, the terms of the agreement shall remain in full force and effect. ENGINEER Fed. ID # CITY REVII~W~E~ ,~ City Depa~ Date: REVIEWED Ci~ Legal Counsel Date: Coding (for Ci~ use only) ~T ~H.~ead '0 FORM PAGE 1-FOURTH ADDENDUM BROWN AND CALDWELL July 17, 1995 ULJ!/ JUL 4 1995 Mr. Steve Hall Public Works Director City of Ashland 20 East Main Ashland, Oregon 97520 Subject: Ashland Wastewater Facilities Plan Update--Cost Estimate Dem- Mr. Hall: 13-4384-57 We have been discussing the work entailed in finalizing the 1991 Draft of the Ashland Wastewater Facilities Plan. This letter discusses the current project status, outlines recommended changes, and discusses an amended cost and schedule. The current report outline is as follows: Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Introduction and Acknowledgements (not included) Summary and Recommendations (not included) Study Area Characteristics Existing Wastewater System Wastewater Characteristics Regulatory Requirements Wastewater Planning Considerations Description and Screening of Treatment and Reuse Options Evaluation of Alternatives Recommended Plan (not included) Chapter 9 Chapter 10 1025 Wlkk&METIE STREET, SUITE 300, EUGENE, O R 97401-3199 (503) 686-9915 FAX (503) 686-1417 Mr. Steve Hall July 17, 1995 Page 2 Recommended Modifications To ensure we meet your completion schedule, we suggest that the initial planning sections be updated as soon as possible. It is unclear at this time how the alternatives developed by Woodward-Clyde in their September 1994 "Wastewater Facilities Plan Addendum for the City of Ashland" will be incorporated into the alternatives shown in our 1991 draft. While this decision is being made, we can proceed with updating Chapters 3 through 7 which will be common to any combination of alternatives. The work anticipated for Chapters 3 through 7 are discussed below: Chapter 3. Chapter 4. Chapter 5. Chapter 6. Chapter 7. Updating land use, Bear Creek flows, climatic changes, and population projections since 1991. Modify collection system descriptions, update the existing plant design data table including recent solids work, prepare new plant layout figure, revise aeration basin discussion, and revise sludge land application discussion and figure. Revise all plant flows and loads based upon the most current data. Update all figures. Assist Department of Environmental Quality (DEQ) in finalizing the new discharge permit. Rewrite this entire chapter. Minor changes, revise construction cost Figure 7-2. Proposed Contract Estimated Cost Our proposed contract amendment includes two elements. performed for the city since our last contract amendment. The first element includes work This work has been performed at the direction of the city and includes a number of tasks including: 1. On-going permit negotiations with the DEQ. 2. Research related to soil filtration systems prior to council request for soil filtration pilot study proposal. 3. Update all alternative costs and develop summary costs tables of all alternatives. Mr. Steve Hall July 17, 1995 Page 3 Development, drafting, and reproduction of the Alternative Decision Process schematic and the effluent irrigation, Medford treatment, and soil filtration alternatives graphics. 5. Attendance at council sessions and meetings with city staff. The cost for this work has totaled $22,807.61 including $8,500 for our subconsultant Cameron and McCarthy. The second work element includes updating of the planning chapters of the 1991 Facilities Plan; as described above. We estimate this work can be completed for approximately $17,000. A detailed cost summary for the preparation of each chapter is included as Exhibit A. An estimate to finalize the remaining chapters and publish the final report can be developed when the alternative selection process is complete. Schedule We understand the current facilities plan completion schedule calls for the city to make a final alternative selection in mid-August. Brown and Caldwell will then complete the plan by October 1. We believe this schedule is workable, especially if we can begin work on the planning chapters prior to August. We plan to assign this work to the staff who developed the original plan to ensure both continuity and efficiency. We look forward to discussing this ififormation with you. We are confident that working with you plus the resources of Paula Brown's team will produce a clear and comprehensive document. Very truly yours, Joh Pro JEH: ~lq AND CALDWELL Manager )S Enclosure(s) Exhibit A PROJECT: ASHLAND WWTP FACILITIES PLAN UPDATE DATE: JULY 14, 1995 Labor Categow 1 2 3 Task Numt:~rs 4 5 6 7 8 10 Total PROFESSIONAL Exec I/~xec Engr ChiehEngr, Sci, Geo[4-{ydr o Mng-Engr, Sci, Geol/'Hydr o Supv-Engr, Sci, Geol,'Hydro PdncipaI-Engr, Sci, G eol~Hydro Sr-Engr. Sci, Geol/Hyd rD Engr, Sci III, GeolJHyd r o 42 24 ASC Engr, Sci II, As¢ GeoVHydro Ast Engr, Sci I, Asr Geo[~Hydra Engr Aide, Asc Sci 4O 6 24 4 8 SUBTOTAL, hfs 42 84 24 40 4 8 6 0 0 0 SUBTOTAL. $ (base) 986 563 563 1,244 94 188 187 0 0 0 3,825 SUBTOTAL,$(mafkedup) 3,234 1,848 1,848 4,080 308 616 812 0 0 0 12,546 TECHNICAL Sr Engr Tech Engr Tech Asc Engr Tech Asr Engr Tech 0 0 0 0 0 0 0 0 0 0 0 0 0 8 0 0 0 0 0 0 0 0 14 137 0 0 0 0 O 0 0 0 239 448 0 0 0 0 0 0 0 0 784 4 44 Sc Designer Designer Ast Oesigne~ SUBTOTAL, hrs 6 SUBTOTAL, $ {base) ~02 6 8 784 00 SUBTOTAL, hfs 0 0 4 0 0 44 0 0 0 0 SUBTOTAL, $ ('~ase) 0 0 57 0 0 630 0 0 0 0 688 SUBTOTAL,$(ma~kedup) 0 0 188 0 0 2,068 0 0 0 0 2,256 LABOR SUBTOTAL, HOURS 48 32 28 40 4 52 6 0 0 0 210 LABOR SUBTOTAL. S 1,088 700 621 4,244 94 818 187 0 0 0 4,752 SUBTOTAL,$MARKEOUP 3,570 21296 2,036 4,080 308 2,684 6~2 0 0 0 ~5,586 Task Other Cirect Costs 1 Chapter 3. Study Area Chacacterfstic5 Transportation 150 00 2 Chapler 4. Existing W&stewatec System Per Diem