HomeMy WebLinkAbout1995-152 Equipment Purchase - Hughes CITY OF ASHLAND
CONTRACT FOR PURCHASE OF BID EQUIPMENT
Contract made October 18, 1995 between the City of Ashland ("City") and Hughes Fire
Equipment Inc. ("Contractor").
City and Contractor agree:
1. Contract Documents: This contract is made as a result of an Invitation to Bid
issued by City entitled "INVITATION TO BID" for a City of Ashland Medic Unit, Bid No.
108-95. Contractor was awarded the bid as the lowest responsible bidder. In the
event of any inconsistencies in the terms of this contract, the contract documents
defined in the invitation to bid and Contractor's bid, this contract shall take precedence
over the contract documents which shall take precedence over the bid.
2. Scope: Contractor shall produce and deliver the equipment described in the
contract documents within the time prescribed in the contract documents. The
following exceptions, alterations or modifications to the contract documents are
incorporated into this contract:
See the attached documents:
2.1. A Fax Transmittal dated October 13, 1995 to Chief Keith Woodley from Rex
Hughes concerning "Possible Deductions per our October 10, 1995 meeting."
2.2. Undated memo from D.R. White and G. Case to Chief Woodley concerning
"Ambulance acceptance."
3. Price and Payment: City shall pay Contractor the sum of $96,923 for the
equipment.
CONTRACTOR
CITY OF ASHLAND
Jill ~urn~er, b~rbctor of Finance
BY
Its
REVIEWED AS TO CONTENT:
Department Head
Date {_zCL,~' ~0.
Purchase orde¢ Cf
Coding
(for city use only)
REVI~¢/. E~D AS TO FORM:
BY
City At+/orr)e,,y ~,,-'
Date
PAGE 1 of 1-CONTRACT (p:rfp\hughes.k)
001-13-95 FRI 13:48 HUGHES FIRE EQUIPHENT FflX NO, 5033449873 P, OI
Hughes Fire Equipment, Inc.
71 Centennial Loop, Suite B
Eugene, Oregon 97401
Phone: (503) 344~9106 Fax (503) 344-9873
DATE:
SEND TO:
FROM:
# OF PAGES INCLUDING COVER:
FAX TRANSMITTAL
October 13, 1995
Chief Keith Woodley
Ashland Plrv Department- 503-488-5318
Rex Hughes
1
Possible Deductions per our October 10, 1995 meeting:
1. Dealer to provide Vaaner 20-2200 TPF inverter
2. Reduction in Dover Door Price
3. Carpet rear cab wall and exterior comparlments ILO Rhino lining
4. Angled rear bumper caps only
5. Paddle latches in lieu of D-Ring handles
6. Delete Tool box in Compartment D1
7. Delete additional grab rails
8. Delete end cushion on squad bench
9. Delete Coat hooks
10. Delete Roll-out oxygen storage rack
11. Delete lift out plexiglass panels
12. Delete Inverter Compartment below rear doors
13. Delete alarm for Telelights
14. Delete Rhino lining in Compartment P1
15. Delete Stainless Steel Counter Tops
Delete Stainless left and right wails
17. Delete Stainless Steel panel on drug box door
Deduction for payment at factory
Deduction for drive-out allowance
20. IPD Rear Anti-Sway Bar
21. Charge for Non-Standard body design
Total Possible Deductions
302.00
300.00
100.00
500.00
400.00
300.00
50.00
25.00
50.00
200.00
350.00
500.00
300.00
150.00
500.00
350.00
25.00
1,300.00
1,500.00
275.00
300.00
$7,777.00
Possible Additions per our October 10, 1995 meeting:
1. Add Adjustable shelf in Compartment D1
2. Add Carpet to the Interior of Compartment P1
100.00
N/C
Original Bid Price
Deductions
Additions
Adjusted Bid Price
102,250.00
<7,777,00>
100.00
$94,573.00 * If all oft he above changes were elected
I believe these are all of the items that we discussed at the meeting, If I have missed
something or you would like any additional changes, please call me. Thank you.
ASHLAND FIRE DEPARTMENT
MEMORANDUM
TO Chief Woodley
ROM D. R. White & G. Case
SUBJECT Ambulance acceptance.
The bid for the ambulance came in at $102,250.00. After a
negotiation session with Rex Hughes he came back with a list
of deductions that we could take. Under your direction we
sorted through the deductions and came up with this
alternate proposal.
We would accept the Hughes bid and 18 of the possible 21
deductions. The deductions not accepted are # 16 and 19.
With an $800.00 partial deduction of #18 for payment upon
delivery and acceptance of the unit.
Original Bid
Total deductions accepted including
$800.00 deduction for early payment.
$102,250.00
5,427.00
Sub Total 96,823.00
Charge for adjustable shelf in compartment
D.1 $100.00
/~~ Total $96,923.00