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HomeMy WebLinkAbout1994-122 Intergov Agrmt - ODOTDATE: September 1, 1994 DEPARTMENT OF TRANSPORTATION TRANSPORTATION SAFETY FILE CODE: TO:. Contracting Police Agencies FROM: Anne Holder, Fiscal Specialist Transportation Safety Section RE: Intergovernmental Agreement for Overtime Enforcement of Traffic Laws Enclosed are two original intergovemmefital agreements for your approval. Please have the authorized person in your office sign both originals and return them to my attention at the Transportation Safety Section, 400 State Library Building, Salem OR 97310 for further processing. When the agreement is completely signed we will send you an original for your file. Please remember that no costs may be incurred before the agreement is completely signed. If you have any questions please feel free to contract me at (503) 378-3669. Thank you. 400 State Library Building Salem, Oregon 97310-1349 (803) 378-3669 1-800 922 2022 FAX (503) 378-8445 August 26, 1994 DEPARTMENT OF TRANSPORTATION TRANSPORTATION SAFETY FILE CODE: Dear Colleague, We have conserved enough money in our Three Flags Program to offer your agency an additional $2,000 for participation in the program from October through December, 1994. (The $2,000 which was added to your regular safety belt grant last winter for the Three Flags participation expires September 30, 1994.) Since these funds are from a different program source, you will need to sign a new agreement as soon as possible. The new agreement will be forwarded for your signature within the next two weeks. The funds can be used for the September 30-October 9 Safety Belt Blitz, travel and lodging for the Awards Conference scheduled for Vancouver, Washington on December 1, 1994, and for the development of materials for a holiday blitz between Thanksgiving and Christmas. The Three Flags project has received very favorable reaction from the National Highway Traffic Safety Administration and we hope to have additional funding in the future. If your agency does not wish to receive the additional funds, please contact Geri Parker, 378-3669 or Richard Verbeck, 362-0148. Sincerely, Ed Marge~ Manager 400 State Library Building Salem, Oregon 97310-1349 (503) 378-3669 1-800-922-2022 FAX (503) 378-8445 INTERGOVERNMENTAL AGREEMENT TSS Agreement Number DTNH22-93-Zo35195477 ODOT # 13,016 This Agreement is made and entered into by and between the State of Oregon acting by and through the Oregon Department of Transportation, Transportation Safety Section, hereafter called Department, and Ashland Police Deparanent, hereafter called Agency. I. RECITALS A. PURPOSE The principal purpose of this agreement is to supplement the enforcement of traffic laws throughout Oregon, especially laws for safety belts, by providing extra overtime funds; and the education and information of safety belt, DUII, and other traffic laws through local promotional activities. B. AUTHORITY 1. By the authority granted in 802.300-340, the Department may enter into contracts and agreements for the performance of functions and activities to promote highway safely. 2. By the authority granted in ORS 190, the Deparhnent can enter into intergovernmental agreements. C. BENEFITS Traffic officers will be trained in safety bek enforcement. Public attention about traffic safety will be gained. Data about safety belt use will be gathered. Hundreds of traffic enforcement hours will be added and, the expected result will be increased belt use and decreased deaths and injuries from motor vehicle crashes. D. EFFECTIVE DATE AND DURATION This Agreement shall become effective on September 1, 1994 (or on the date when both parties have signed this Agreement, whichever date is later). This Agreement shall expire, unless otherwise terminated or extended, on December 31, 1994. II. PROJECT MANAGEMENT PLAN A. DEPARTMENT OBLIGATIONS Department agrees to pay Agency not to exceed the sum of $2,000 upon completion of work as described under II.B. Department shall pay quarterly billings received by Agency within 30 days if received by Department on or before the 10th of the month following the billing period. TSS Agreement # DTNH2293Z35195477 ODOT # 13,016 8/31/94 Page 2 B. A(~ENCY OBLIGATIONS The following assignments will be performed during effective contract dates. To provide overtime traffic enforcement, with an emphasis on safety belt, DUII and other traffic violations for the Blitz Period of September 30- October 9, 1994 and a holiday blitz between Thanksgiving and Christmas. o To provide publicity through the media prior to and after each enforcement blitz period as outlined in (B. 1.) above. Agency will inform the news media of this special program and keep them apprised of enforcement results. Agency will advise the news media of safety belt compliance in all investigated traffic crashes throughout the entire agreement time frame. 3. All officers receiving overtime pay must have previously completed the two hour training course "TSD Safety Belt Enforcement." Officers will be permitted and encouraged to issue multiple citations to drivers who have committed several violations. Example: "exceeding maximum speed" and "failure to wear safety belt." Agency will select target enforcement areas by conducting pre-enforcement safety belt user surveys in high crash locations prior to each enforcement blitz. Post-enforcement safety belt surveys will be conducted in the same locations at the conclusion of each enforcement blitz and results reported to the public through the news media. Agency will report quarterly to the Department listing traffic enforcement activity during the overtime patrols and listing traffic enforcement activity on regular non-overtime patrol. (See Attachment A for information required.) Agency agrees to document traffic enforcement, using straight-time hours by non-federally funded officers, equal to or greater than the number of hours submitted for overtime reimbursement under this Agreement. 8. Reimbursement Agreement Agency shall submit billings to the Department not later than the 10th of the month following the billing period. These billings must reflect actual costs and work accomplished during each Blitz period. (Reporting/Billing periods: September/October and November/December. The billing shall be submitted on the appropriate Department reporting form (Attachment B ), indicate agreement number, billing period, overtime hours/rate of pay and be signed by contracting official. The Department will not be able to honor Claims for Reimbursement received after January 10, 1995. 9. Allowable charges under this agreement to contract funds include: TSS Agreement # DTNH2293Z35195477 ODOT # 13,016 8/31/94 Page 3 Overtime pay for Enfomement Blitz traffic patrol at agency average overtime rote including benefits. Any approved associated administrative costs will be reimbursed at the straight time rate. b. Overtime pay for conducting pm-enforcement and post-enforcement safety belt user s _mveys. c. Administrative costs associated with the project, including Deparm~ent approved travel expenses and expenses associated with the planned Awards Conference. d. Public information/education and enforcement materials. The Department, the Secretary of State's Office of the State of Oregon, the Federal Government, and their duly authorized representatives shall have access to the books, documents, papers, and records of the Agency which are directly pertinent to this specific agreement for the purpose of making audit, examination, excerpts, and transcripts for a period of three (3) years after final payment. Copies of applicable records shall be made available upon request. Payment for cost of copies is reimbursable by Depashuent. C. KEY OFFICIALS Ashland Police Deparhnent Sgt. Randal Pryor 1155 East Main Street Ashland, OR 97520 (503) 482-5211 Transportation Safety Section 400 State Librmy Building Salem, Oregon 97310 Telephone Number 378-3669 or 1-800-922-2022 CONTAC'F: Geri Parker III. GENERAL PROVISIONS This agreement can be terminated at any time with two (2) weeks written notice by either party in writing. TSS Agreement # DTNH2293Z35195477 ODOT # 13,016 8/31/94 Page 4 B. STATE WORKERS' COMPENSATION Aq2T The Agency, its subcontractors, if any, and all employers working under this Agreement are subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656.017, which requires them to provide workers' compensation coverage for all their subject workers. Subject to the limitations of the Oregon Constitution and statutes, Agency and Department each shall be solely responsible for any loss or injury caused to third parties arising from Agency's or Department's own acts or omissions under this agreement and Agency or Depaa'Unent shall defend, hold harmless and indemnify the other pfirty to this agreement with respect to any claims, litigation or liability arising from Agency's or Department's own acts or omissions under this agreement. D. FEDERAL REGULATIONS It is understood and agreed that the activity covered in this Agreement is undertaken under the authority of Section 403, Title 23, United States Code, and is subject to the administxative regulations established by Federal guidelines including Circulars A-87 and A-102, and are hereby incorporated by reference with the same force and effect as if they were given in full text. The Agency agrees not to use the funds received through this agreement for activities previously carded out with its own resources. IV. APPROVAL The Section 403 Grant for Statewide Occupant Protection Selective Traffic Enforcement Program was approved by the Oregon Transportation Commission on October 20, 1993. At that time the Manager was authorized and directed to sign all contracts included in this Plan for and on behalf of the Commission. Said authority is set forth in the records, Minute Book of the Oregon Transportation Commission. IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. V. SIGNATURES AGENCY ASHLAND POLICE DEPARTMENT (Type or print name and title) STATE OF OREGON, by and through its Department of Transportation, Transportation ( Safety Section M ges, Ma g;r y Intergovernmental Attachment A THREE FLAGS ACTIVITY REPORT Agreement #DTNH22-93-Z-35195 4?7 Agency Cootact Pemon: Address. Tdeplz)oe Reporting period to Description of Activities/results (Attach separate Sheet if necessary). Surveys: Pm-safety belt survey % Media Campaign: Cf News Releases issued Cf Press Conferences held Cf Newspaper Articles printed (Attach) Other Media (describe) Post-safety belt survey % Pre-Campaign Post-Campaig n Enforcement Activity: Safety belt/Child Restraint Contacts Citations Warnings DUll Arrests Speed (all) Other Traffic Violations 10-day Blitz Reporting Period Straight time Anecdotal reports of non-traffic arrests resulting from overtime safety belt enforcement:(attach separate sheet if necessary.) Training (during this reporting period) --. Training Received #Officers course name In-service Training given Cf Officers course name Number of Officers participating in Three Flags Program Number of officers trained in TSC Safety Belt Program Mail reports by: To: November 10, 1994 December 31, 1994 Transportation Safety Section 400 State Library Building Salem, OR 97310