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Home My WebLink About1998-103 Contract - Network Address ITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $15,000 CITY OF ASHLAND, (CITY) 20 E. Main St. Ashland, Oregon 97520 Tel: (541) 488-6002 FAX: (541) 488-5311 CONSULTANT: THE NETWORK ADDRESS, INC. 2003 C&D Commerce Park Drive Annapolis, Maryland 21401 Telephone: (410) 841-9100 FAX: [410] 841-9106 AGREEMENT DATE: August 4, 1998 I[3. BEGINNING DATE: August 10, 1998 I[4. COMPENSATION: $9,900 plus out-of- pocket expenses not to exceed $4,500. ~3. COMPLETION DATE: November 10, 1998 ¶1. SERVICES TO BE PROVIDED: As described in Appendix A (attached) ADDITIONAL TERMS: Paragraph 10 of this contract may be omitted. CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Con~Jltant ahatl, at Its men risk and expense, perform the personal sen~e~ dsecribed above and, unless ctherwiss speclrmd, furnish all labor, equipment and materials requlrad for the proper performance of auch ~vice. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualirmd to perform the ssrvice to which they will be assigned in a skilled and workel~ike manner and, If required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Consultant shall also procure and maintain a curranl City of Ashland business license. 3. Completion Date: Consultant ~ start parfom~ing the ~ under this contract by the date Indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for ~wvlce performed, Including costs and expenses, the sum of specified above. Once work commences, Invoices shall be prepared and ~ubmltted by the tm~U~ of U~e ,T~nE~, fo,' V,'C,'~ cc,m, ple!ed !n the ,..r~r._ month. Payments shall be made within 30 days of the date of the Invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date'of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Indemnification: Consultant agrees to defend, indemnify end save Cify, Its officere, employees end agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subregation$, or other damages resulting from Injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatspave[ nature arising ou~ of or Incident to the performance of this contract by Consultant (including but not limited to, Consultant'e employees, agent~, and others designatsd by C~ultant to perform work or earvices attendant to this contract.) Consultant shall not be held responsible for any losses, expensss, claims, subrogations, actions, costs, Judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 8. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be tem~nated by Consultant should City fall substantially to perform its obligations through no fault of Consultant. 9. Independent Contractor Status: Consultant is an independent contractor and no~ an employee of the City. Consultant shatl have the complete responsibility for the performance of this contract. Consultant shall provide workera' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Consultant shall provide City with adequate prco! of workers' compensation coverage. Consultant is a subject employer that will comply with ORS 656.017. 10. Insurance: Consultant shall, at h own expense, at all times during the term of this agreemenl, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, professional errors and omissions, products and completed operations and comprehensive automobile Ilabilify including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily Injury and propady damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for properfy damage. liability coverage shall be provided on an 'occurrence" ~ "ciaima" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with Clty~s Risk Manager prior to the commencement of any services by Consultant under this agreement. These certificates shall contain provision that coverages afforded under the policies can no{ be canceled and restrictive modifications cannut be made until at least 30 days prior written notice has been given to City. A certificate which states merely that the Issuing company 'will endeavor to mall' ~witten notice is unacceptable. 11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or emissions of any assigns or subcontractors and of all persons employed by them, and the approval by C~ of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONSU.TANT: THE/~ORK ADDRESS, INC. R/Fl. Jacobstei, fl / CITY OF ASHLAND: Dir~tor of Finance (City Dept FORM REVIEW: ~ - (C~ A~om~ Date: Purc~ Ord~ ~ '~ ~ ~ ~ 0~t~i~kL C~ing: 71 ~71 ~ (f~ C~ pu~-- one) CI~ OF ASH~ND PERSONAL SERVICES CONTRACT <$15,~ {p:f~s~-~.~)(mVd 7~) Proposals to Develop a Technology Architecture and Plan The City of Ashland, Oregon July 21, 1998 Appendix A Technology Direction Scope of Work Architecture. The plan provides a technology umbrella under which deployed technology fits together. Based on the technologies that fall under the umbrella, a blueprint is designed that incorporates those technologies. -1o preserve prior technology investments, NAI seeks to build on strategic architectures, to the extent feasible, that are already in place within the city. This architecture includes: Wide area networking among distant facilities. Local and campus area networking for facilities within appropriate proximity. ~ Intranet, Internet and Extranet deployment and usage. Multi-media, integrated networking to encompass distance learning, voice, data, audio, video and Image. (Digital object architecture.) System integration among hardware and software platforms. Data warehousing and data repositories. Application systems, both built and bought. Infrastructure. NAI articulates a well defined infrastructure as part of its architecture. This. infrastructure will support the current and strategic technology needs of the government and provide teie-communications capabilities both within the government and to external sources. Strategic capability. The architecture puts forth a coherent strategic direction which considers useful life, return on investment and the ability of future technology to support, integrate and/or play in evolving technology initiatives? Integration Requirements. Throughout the assessment and review process, NAI makes note of critical inter-system communication needs. Along with recommended others, NAI offers alternatives on how to achieve these needs. Consistency. The architecture promotes consistency across the technology environment. It attempts to minimize the number of different tools, products, programs, and protocols in the technology portfolio which essentially provide redundant functions and services. Duplication increases training requirements, maintenance, support, and expense. The Network Address, Inc. 10 OEIGINAL Confidential Proposals to Develop a Technology Architecture and Plan The City of Ashland, Oregon July 21, 1998 Scalability. Strategically, depioyed technoiogy must be able to grow in p!ace and not degrade due to stress and strain of increased loads. This is more important as it relates to architecture and infrastructure and less important to specifically focused distributed technology. Extensibility. The architecture endeavors to make it easy and routine to add more of the same types of deployed technology throughout the government without inappropriately impacting staffing levels, support, operations and maintenance. Suitability. The architecture offers direction on how to ensure that technology performs in the way the city needs and expects it to while accommodating the needs of the using department or agency. Complexity. The architecture seeks to optimize the complexity of the technology environment to avoid adversely impacting stability, reliability, efficiency and effectiveness, and the ability to deliver service. This includes eliminating manual intervention wherever possible. Technology Management. The architecture provides a coherent technology management direction encompassing the tools associated with asset management and which permit the rapid diagnosis and repair of problems with the primary goal of reducing labor and support costs.. Public Access: In the context of the overall plan, the city will be positioned to provide and accept information electronically to and from its residents. NAI has identified this as a strategic issue for local governments. As technology penetrates the home, citizens are .beginning to expect, and will ultimately demand, this capability. Deliverables A strategic technology architecture, final report of findings and" recommendations regarding The City of Ashland's technology direction. The City of Ashland is expected to review this document for accuracy of content and errors of omission prior to release of the final version..Specifically, this plan will include: A wide area data network design (WAN) consistent with the government's needs enabling connectivity among its different locations. This will include recommendations as to circuit types, speeds, equipment, protocols and network addressing. Internet service provision and public access are included as well. An architecture designed to permit simultaneous development of technology endeavors by city departments and internal agencies that is standards based and promotes inter- connectivity among them. ORIGINAL The Network Address, Inc. 11 Confidential Proposals to Develop a Technology Architecture and Plan The City of AShland, Oregon July 21, 1998 A generic, yet flexible local area network (LAN) design consistent with the needs of The City of Ashland's departments. This will include topologies, equipment, protocols, network operating systems and user device addressing. · Periodic meetings with the appropriate The City of Ashland executives, management, staff and elected officials to review and discuss the draft and final plans and reports. Engagement Details NAI's fixed fee for the scope of work described in this proposal is $9,900 plus out-of~pocket expenses not to exceed $4,500. This pricing reflects a ten percent discount for Innovation Groups membership. Actual out-of-pocket expenses will be invoiced monthly. The engagement commences upon receipt of purchase order. ORIGINAL The Network Address, Inc. 12 Confidential