HomeMy WebLinkAbout1992-078 Agrmt - Oregon Heat EAPOREGON HEAT AGREEMENT
This agreement is made July 1, 1992, by Oregon Energy Services,
Inc., dba Oregon HEAT (Home Energy Assistance Team) and the City
of Ashland (City).
RECITALS:
A. city and Oregon HEAT have developed programs to provide needy
individuals with financial aid in assisting to pay such
individuals' residential heating bills.
B. City will continue its current emergency energy assistance
program with Oregon HEAT and add energy counseling to the
program. City will collect voluntary contributions from donors
and contribute its own funds to match the contributions. These
funds will be forwarded by City to Oregon HEAT for distribution
for purposes of the Oregon HEAT program.
City and Oregon HEAT agree:
1. city obligations:
1.1. Collect voluntary contributions. City will collect
voluntary contributions using the name Oregon HEAT and will
forward such contributions to Oregon HEAT at least once per
month.
1.2. Match voluntary contributions. In an amount not to
exceed $5,000 per fiscal year, City shall match, on a
dollar-for-dollar basis all contributions collected under
the above paragraph.
1.3. Desiqnate money for enerq¥ counselinq. Dedicate
$2,500 of monies already collected to provide energy
counseling to certain identified city customers.
1.4. Provide assistance in enerqy counseling. City's
conservation division will provide assistance in energy
audits and low-income weatherization programs for
electrically heated buildings.
2. Ore~on HEAT obliqations:
2.1. Specified expenditures. Except as provided in
paragraph 3, Oregon HEAT shall use matching funds and
voluntary contributions collected by the City only for the
benefit of city's needy residential utility customers, as
defined below, residing in the City of Ashland.
2.2. Recipients are to be City residential utility
customers whose income must be at 150% or below of the
federal poverty level. In the case of emergency assistance,
preference shall be given to City's utility customers who
have not received assistance from other heating assistance
programs, e.g. LIEAP recipients, within the current heating
season.
2.2.1. The maximum grant to any recipient for
emergency energy assistance shall be $125 (per
household) and any payment is to be made only once to a
household in a program year.
2.2.2. Emergency assistance shall be provided only to
eligible recipients who present a current City monthly
utility bill bearing the recipient's name and address.
2.2.3. Matching funds and voluntary contributions
received from the City by Oregon HEAT for emergency
assistance shall be distributed at least monthly to
eligible recipients.
2.3. In addition to distributing emergency energy
assistance, Oregon HEAT will contract with the local
Community Action Agency to deliver energy counseling to the
City's identified residential customers.
2.4. Provided that the total amount allowed under paragraph
3.2 for costs and expenses is not exceeded, Oregon HEAT may
contract with The Salvation Army or any other charitable
organization and Community Action Agency to distribute funds
to eligible recipients. It is intended that contributions
collected by City in the name of Oregon HEAT shall be
deductible as charitable donations for purposes of
calculating the donors' federal and state income taxes.
2.5. Oregon HEAT shall identify for reporting purposes all
matching funds and voluntary contributions collected by the
City as Oregon HEAT funds. Oregon HEAT shall provide a
report to City of income, expenses, and distributions made
by it under this agreement on a monthly basis.
3. Compensation for Oreqon HEAT. Except as provided in this
paragraph, Oregon HEAT shall receive no compensation for the
services provided under this agreement.
3.1. Voluntary contributions and City matching funds
received by Oregon HEAT may be deposited in an interest
bearing account. Any interest earned on deposited funds may
be retained by Oregon HEAT for its use.
3.2. Oregon HEAT may retain up to 15% of City matching
funds and customer donations for its costs and expenses
incurred under this agreement.
4. Promotional activities. Promotional activities relating to
Oregon HEAT shall be cooperatively conducted by both parties.
Oregon HEAT shall have the right of approval on any promotional
activity relating to Oregon HEAT initiated by city of Ashland.
5. Renewal. Oregon HEAT and the City may, by mutual agreement,
amend and extend this contract at any time. All such changes
mutually agreed upon shall be signed and attached to this
contract as amendments.
6. Termination. This contract shall automatically terminate
June 30, 1993, unless earlier terminated as provided below.
Either party may terminate this contract by giving ten days
written notice to the other party. Within 25 days of receipt of
the notice, Oregon HEAT shall return to City any undistributed
matching funds and voluntary contributions.
OREGON HEAT
Title: Executive Director
CITY OF ASHLAND
Title: Mayor
Title: City Recorder