HomeMy WebLinkAbout1992-099 Safety Project - ODOTOREGON DEPARTMENT OF TRANSPORTATION
TRAFFIC SAFETY DIVISION
TRAFFIC SAFETY PROJECT SUMMARY
1. Agency/Jurisdiction Ci[y of Ashland_ Public Works Depmhnent
2. Project Title A Model Pedestrian and Bicvcle Safetv Proeram
3. Project No. PS-93-65-02 Project Period: From 10-1-92 To 6-30-93
4. Project Description Continuation of a model program for community pedestrian and
bicycle safety, targeting senior citizens and students through enforcement, education and
training.
5. Objectives
a. To complete development of a model program for community pedeslxian and bicycle safety
by 12/31/92.
b. To reduce pedestrian fatalities to 0 and injuries to 3 (50% decrease) by 6/30/93.
c. To reduce bicycle injuries to 9 (50% decrease) by 6/30/93.
d. To conduct three Safe Cycling classes for approximately 70 youth by 6/30/93.
6. Project Director Pamela Barlow Title
Street/P.O. 201~- Main Street
City Ashland Zip Code 97520
Administrative Assistant
Telephone~
FAX 488-5311
7. Project Coordinator
Telephone
8. Grant Manager
Qeri Parker
9. Recommended Budget
TSD $ 30.004
Match $ 10.164
Total $ 40.168
75 %
100%
10 Approval/Award Summary
a. Federal (lISP) Approval: Date~
b. OTSC Approval: Date;
c. Final Award Lettetx. Dal~:
d. Grant Adjustment 01: Date;
e. Grant Adjustment 02: Date;
TSD
TSD
TSD
TSD
TSD
$
$.
$.
$.
$.
Match $
Match $
Match $
Match $
Match $
737-1004 (1192)
City of Ashland
.A Model Pedestrian and Bicycle Safety Program
I. Introduction.
A. General Information.
The City of Ashland requests a renewal of our Model Pedestrian and Bicycle Safety Program
funded by the Oregon Traffic Safety Division during fiscal year 1991-1992. We have received a
very positive response to our program form the public. In the coming year, by repeating our
program, we will spend less time on program development and have mom time available for
broader program implementation and for supplementary law enforcement. This would make our
program more cost effective.
The City of Ashland is a growing city of 16,775 with changing transportation demands. The
predominant form of transportation within the City has been the private automobile. Neariy all
tdps for work, socisl, and recreational purposes involve the use of the automobile. While there
has been a significant Increase In automobile traffic over the last ten years, Ashland has a
heaith-consclous population with many walkers, joggers and bicyclists. This has led to
increases in conflicts between these transportation modes.
The City of Ashland has responsibility for managing tmific within the City. The City of Ashland
Police Department is responsible for enforcing traffic law. Traffic safety and planning is overseen
by the Public Works Department. Goals for 1991 set by Ashland's T[=~'~c Safety Commission
Include Inventorying sidewalks and making walking a safer and more eft'mien{ transportation
alternative. The City Council and the Traffic Safety Commission are committed to supporting
activities to encourage walking. A-1990 pedestrian fatality resulted In the formation of an ad hoc
Pedestrian Safety Committee to respond to citizens' concerns.
Transportation planning and development In Ashland has historically focused on making
motoring safe and efficient with bicycle and pedestrian transp(xtatlon planning being largely
Ignored or considered re(:mational. Approximately eighty-two percent of all tripe am made in the
automobile. Two thirds of the population of the City of Ashland both live and work In the City
and generate a Iow average car trip-length of under two mile& Changing energy and
environmental costs havemade the development of safe, effclent bicycle and pedestrian routes
a City priority. Additionally, Goal 12 of LCDC mandates that local transportation plans shall
'consider all modes of transportation Includlng...blcycle and pedestrian,' and "avoid reliance on
any one mode of transportation.' Studies have shown that the majority of automobile trips In
Ashland both originate and end within the City. This contradicts the belief that a large
percentage of traffic Is generated by tourism. It is Ashlaeders that are In need of blcyele and
pedestrian safety education, not tourists.
B. OTSD Grants Received During the Last Five Years.
The City of Ashland was a recipient of a State of Oregon Trafrm Safety Commission for Fiscal
Year 1991, for this Pedesti'lan and Bicycle Safety Program, Project Number DE-92-20-06. This'is
a $55,000 police department program of educational and enforcement activities to improve'
pedestrian and bicycle safety. Additionally, a Traffic Safety Commission mini-grant for $1,0~0
was received for a bicycle rodeo in 1990.
Page 2
II. Problem Statement.
A. What is the problem?
ACC I DENTS
As related in the State of
Oreg. on Highway Safety
Problem Analysis for 1992:
"EXECUTIVE SUMMARY OF
FUNDING PRIORITIES Pg.2, 14.
Programs to impact pedestrian
safety In Oregon are very
limited. Drivers need to
become more aware of
pedestrians and their rights on
the road.'
The City of Ashland receives
frequent complaints from the
public that 'no one in Ashland
stops for pedestrians'.
Frequently these complaints
come from visitors from
California who are astonished at local drivers' behavior. Most of the local traffic is generated
locally, and failing to yield the right of way to pedestrians has become habitual for local
motorists.
'E. Bicycle Safety 2. In 43% of the reported car/bike accidents, the motorist was in error.
The popularity of bicycling as a recreational activity continues to grow, more emphasis
needs to be placed on safety awareness and injury prevention.'
Bicycle accidents In the City d Ashland have tripled over the last ten year~ Bicycling Is
Increasing In the City of Ashland and current opportunities for safety education are limited. We
need to continue this program to provide sufficient continuity to reinforce the impact of the
educational and enforcement aspects of the program.
'E.3. (p. 15) 1988 Health Division Trauma Registry statistics show 38% of all bicycle
injuries and fatalities involved significant head injury. O~ the recorded bicycle related
significant head injuries in 1989, figures show only a 4.5% helmet use rate. There is a need
for programs to encourage all bicyclists to wear a helmet.'
Surveys held by the PBSO demonstrate that fewer than 25% of all bicyclists are currently
wearing bicycle helmets. Them is a need to continue educational and enfomement programs
geared to encouraging the use of bicycle safety helmets. Additionally, the state is setting a goal
of encouraging all bicyclists to wear helmets.
'E.4. (p.15) There is currently no state required safety curriculum in Oregon schools, and
some schools do not offer any safety education for grades K-12., and 'E.1. Approximately
half of the bicyclists involved in reported accidents are age 15 and under.'
Page 3
Ashland School District #5 does not integrate bicycle safety programs, such as Oregon Traffic
Safety Commission's Smart Cycling Program, as a part of their curriculum. Continuing this grant
will enable us to work on expanding the bicycling safety program for youth into School District
#5's curriculum, and to increase the number of students attending the Smart Cycling c{ass at
the YMCA.
'F. Enforcement
1. There Is a continuing decline in the enforcement of traffic laws. Police agencies are
facing increased traffic volume, increasing population, increasing crime rates, and
expanding demands fo~ service such as hazard response, thus reducing discretionary
patrol time, including traffic enforcement. Agencies are also facing decreased manpower
levels;'
The City of Ashland Police Department's resources and manpower were becoming more limited
while their caseloads were Increasing. This was reducing the amount of time they were available
to enfome traffic safety issues related to bicycles and pedestrians. The grant program has
provided for supplementary enforcement related to blcyde and pedestrian rights of way, and has
had the additional benefit of having an officer to promote bicycle and pedestrian related
enforcement within the police department. Additionally, continuation would reinforce the Impact
of and Increase the public awareness of our newly developed diversion course. The municipal
Judge has supported this new program and has the option of sentencing people convicted of
infractions to this retraining program.
'2. Contributing circumstances linked to driver related factors in 1989 fatal accidents
include:l) Drinking and driving(43%), 2) Speeding(30%), 3) failure to yield right of
way(Il%), and 4) failure to stay in lane(61%).'
Motorists In the City of Ashland have been under increasing fire from the public for not being
aware of nor yielding the right of way to bicyolists and pedestrians. Additionally, bicyclists do
not always obey or know the rules of the road, and Irequently do not yield the right of way to
Over the last ten ye. am there has been an average of seven serious pedestrian accidents and
nearly twelve serious bicycle accidents per year. It is estimated that only around ten percent of
all pedestrian and bicycle accidents are reported. This means that the official figures represent
only a small fraction of the accidents actually occurring. In addition, the City has been
experiencing at least one pedestrian fatality in each of the laSt five years.
The public Is demanding that pedestrian rights of way, especially at crosswalks, be mere strictly
enforced.' Pedestrians, especially senior citizens, college students and young children, need
pedestrian safety training to reduce the number of injuries and fatalities.
In addition, we have found that In Ashland, all pedestrian fatalities in the last ten years have been
senior citizens.
B. What is currently being done to solve the problem?
The City of Ashland Police Department has been implementing a Traffic Safety Division-funded
safety program targeting pedestrians and bicyclists. The objectives are to have 0 pedestrian
fatalities by September 30. 1992; to reduce pedestrian iniuries from an annual average of 7 to 5;
to reduce bicycle accidents from 12 to 9; and increase helmet usage from 17 to 19%.
Page 4 '
We have been developing a curriculum to teach children bicycle skills and safety training, and to
conduct bicycle safety checks. Since implementing the Smart Cycling Course as a regular part
of School District 5's regular curriculum has been a slow process, we developed a cooperative
program with the Ashland YMCA to immediately implement it. The Y has been very supportive,
and they are providing additional staff and administrative support. We have coordinated with
local businesses, and have developed a self-funding process for providing helmets for children
as part of the program. We are continuing to work with School District 5, and have obtained an
intern from Southern Oregon State College to work on an integrated curriculum and help
implement the program.
Bicycling and pedestrian safety programs working with SOSC students have been developed.
Students at SOSC were initially very suspicious of working together with the police department.
Their enthusiasm and participation is growing. The college students need to have our continued
commitment to their fledgling safety program and on-going support to sun/Jvc.
We have been presenting special safety programs targeting senior citizen pedestrians. Seniors
have been very receptive to presentations made to them at the Ashland Senior Center and at
AARP meetings.
We have obtained a Police Bicycle, the first for the City of Ashland, and it has been very
effective in enforcement, especially in our downtown. It has also provided excellent publicity
and public relations opportunities.
As a part of effective enforcement, we have developed a safety diversion course for motorists,
bicyclists, and pedestrians convicted of violating each others right of way. The municipal judge
has supported this new program and has the option of sentencing people convicted of
infractions to this retraining program. We felt that this would have a broader beneficial impact
on safety than only issuing additional citations.
We are having a growing impact on pedestrian, bicycle, and motorist safety, and a high level of
public awareness. We do not feel that we can show a statistically significant impact after only 2
quarters of our first project year. We have worked very hard to improve the quality of the data
available to the PBSO. This has resulted in some numeric changes to the base data and
objectives from the first to second year of this project.
III. Objectives.
A. To complete the model program by December 31, 1992.
B. To reduce pedestrian fatalities from I to 0 by June 30, 1993; and to reduce pedestrian
injuries from 6 to 3 (by 50%) by June 30, 1993.
C. To reduce bicycle accidents from 18 to 9 (by 50%) by June 30, 1993 by implementing a
bicycle safety and enforcement program.
D. To hold at least 3 Safe Cycling classes for 70 youth cyclists at the Ashland YMCA by June
30th, 1993, with at one occurring during the fall, and two during the summer quarter.
Page 5
IV. Proposed Activities.
A. Major Activities.
Du~tion:
Enforcement. Throughout the year the PBSO wilt be available for at least one-third of
the time or more to enfome pedestrian safety issues and bicycle traffic law. This
includes targeting motorists to ensure they yield the right of way to pedestrians and
bicycles. The Municipal Judge will have the option of sentencing convicted motorists to
the Safety Diversion Class. The PBSO will design and administer the diversion class,
and will contact the media to generate awareness of the enforcement program and the
Safety Diversion Course. The Safety Diversion Class will continue to be held at least
once quartedy.
Data Collection and Analysis. The Pedestrian and Bicycle Safety Officer (PBSO) will
collect current information and documentation relating to the bicycle and pedestrian
safety situation and will compare it with the base data. The officer will continue to
establish helmet use base data, and work to increase bicycle helmet usage by 10% for
each quarter (above the same quarter's rate for the previous year) by June 30, 1993,
with the use rate determined by observed use surveys.
Educational Proqrams. Educational programs for all groups will be ongoing during all
quarters of the project, although there will be special programs for targeted populations
during the various quarters. One safety meeting will be held per quarter at the Ashland
Senior Center to reinforce pedestrian safety issues (both safety as pedestrians and as
motorists). The PBSO will work to integrate a two day PBSO bicycle and pedestrian
safety program for kids into the existing Ashland Police Department "Youth and the Law'
class held at the Ashland Middle School by June 30th, 1993, and will hold at least 3 Safe
Cycling Classes for 70 Youth Cyclists at the Ashland YMCA by June 30th, 1993, with at
least one occurring during the fall, spring and summer quarters.
Staff Development. The PBSO will attend OTSD training programs as appropriate. He
will apply the information, and make the materials and training he receives available to
City personnel.
Policy Setting and Dsta Collection. The PBSO will work to have a policy implemented
requiring City personnel to model "pedestrian aware" driving (stopping at crosswalks
when pedestrians are waiting). The PBSO will provide information and training to all City
personnel, in particular, public works and police. The PBSO collects and tabulates all
required data,
First Quarter:
Safety Proqram Develooment and Implementation. The PBSO will utilize the
programs developed dudng the first year of the grant. He will continue to refine the
program as appropriate, and will integrate useful materials as they become available.
Programs will target all age groups.
Kick-Off Events. The PBSO will develop a "kick-off" program public relations program
for the first quarter. Contacts will be make with local media. The Traffic Safety Division
will be credited, achievements of the first year noted, and activities planned for the
second year publicized.
Page 6
Focus on Pedestrian Safety for Students at Southern Oreqon State Colleqe. The
program will include a pedestrian safety training seminar at the student union, talks with
students in the dormitories, and working with the jay-walkers on Siskiyou Boulevard
between Palm Street and Frances Lane.
Youth BicyclinR Safety Proqram. One Safe Cycling Course will be held in the first
quarter of the year at the Ashland YMCA. Helmets will be required for all students, and
obtained for those who need them. The PBSO will integrate a two day PBSO bicycle
and pedestrian safety program for kids into the existing Ashland Police Department
"Youth and the Law" class held at the Ashland Middle School. The PBSO will promote
Safe Cycling's integration as a regular part of the elementary program.
Senior Citizen Safety. The first quarter senior safety seminar will be held. Tips will be
given relevant to holidays and weather that are special driving and pedestrian
challenges.
Second Quarter:
Focus on Pedestrian Safety for Senior Citizens. The program will include a
pedestrian safety training seminar to be held at the Ashland Senior Center. Outreach
will be made to other senior citizens through the media, utility billing newsletter, Ashland
Cable Access, and contacts with agencies serving senior citizens.
Pedestrian and Bicycle Safety Proqram for Students at Southern Oreqon State
Colleqe. The program will continue pedestrian safety training seminar at the student
union, talks with students in the dormitories, and working with the jay-walkers on
Siskiyou Boulevard between Palm Street and Frances Lane. A bicycle safety seminar
targeting college students will be developed and held at SOSC, and will Include safe
mountain biking techniques. The SOSC seminar will emphasize their importance.
Youth Safety Pro~lram. The PBSO will coordinate the inclusion of a two day PBSO
bicycle and pedestrian safety program for kids as part of the existing Ashland Police
Department 'Youth and the Law" class held at the Ashland Middle School.
Third Quarter:
Focus on Motorists: Crosswalk Awareness and Pedestrian Safety. Publi(~
Awareness programs will target motorists. Media utilized will include the Ashland Daily
Tidings, Ashland Cable Access, and the City of Ashland utility billing newsletter.
Enforcement will be emphasized, and the judge will have the option of sentencing
convicted motorists to the Safety Diversion Class.
Pedestrian Safety Proqram for School District ~5 students. The PBSO will
coordinate with the school distdct to reinforce their pedestrian safety activities, and will
work with youth in target locations throughout the City. The PBSO will coordinate the
integration of a two day PBSO bicycle and pedestrian safety program for kids into the
existing Ashland Police Department "Youth and the Law" class held at the Ashland
Middle School.
Youth Bicyclinq Safety Proqram. Two Safe Cycling Course will be held in the third
quarter of the year at the Ashland YMCA. Helmets will be required for all students, and
obtained for those who need them.
Page 7
Senior Citizen Safety. The first quarter senior safety seminar will be held. Tips will be
given relevant to holidays and weather that are special driving and pedestrian
challenges.
Evaluation. June 1 to June 30, 1993. The target groups will be re-contacted for the
public's feedback on the perceived effectiveness of the program. Data will be compiled
and the program will be evaluated.
B. Coordination.
This program will be coordinated with the following agencies:
Ashland Cable Access: Ashland Cable Access will contract with the City of Ashland, and
will work with the PBSO in scheduling and developing video programs related to
pedestrian and bicycle safety.
Ashland School Distdct #5: The school district will work with the Pedestrian and Bicycle
Safety Officer to implement youth bicycle safety, bicycle helmet and pedestrian safety
programs.
Ashland Senior Center: The Center will provide access to the senior citizens involved in
their programs, and will help distribute materials.
Ashland YMCA: The Y will prov'~le a location, advertising in their ltyers, and their
support staff for implementing the Safe Cycling Program.
Southern Oregon State College: The college will work with the Pedestrian and Bicycle
Safety Officer to implement youth bicycle safety, bicycle helmet and pedestrian safety
programs,
Page 8
C. Continuation.
We believe this program will have an on-going effect on the police department's
enforcement of pedestrian and bicycle rights of way that will carry over to the future.
When OTSD funding is no longer available, the department will investigate the feasibility
of expanding their departrnent to fund the program. New pedestrian and bicycle safety
elements added to the program for kids in the existing Ashland Police Department
"Youth and the Law" class will continue. The YMCA could continue the Safe Cycling
program either with or without assistance from the PBSO.
V. Evaluation Plan.
A. Evaluation questions.
1. Pedestrians:
How many pedestrian fatalities have there been?
Did we have 4 or fewer pedestrian injuries? How many pedestrians have been injured?
Was thera any change in the number of motor vehicle/pedestrian accidents?
Was there any change in the number of pedestrian/bicycle accidents?
How many injured pedestrians were age 65 or older?. What percent of the total number
of injured pedestrians were seniom?
Has there been an increase in the number of citations issued to motor vehicles violating
pedestrian rights of way?. What percentage?
Has there been any change in the public's perceived level of pedestrian safety?.
2. Bicycles:
How many bicycle fatalities have there been?
How many bicycle injuries have there been?
How many bicycle/motor vehicle accidents were there?
Were any seniors involved in accidents with bicyclists?
Did we have 14 or fewer bicycle accidents?
Have the number of citations issued for vehicles not yielding the right of way increased?
What percentage?
Have the number of citations issued to bicycles not yielding the right of way increased?
What percentage?
Has there been any change in the public's perceived level of bicycling safety?.
3. Bicycle helmets:
What percentage of bicyclists are wearing helmets?
Did we increase the percentage of bicyclists wearing helmets by at least 5 percent?.
How many bicycle helmets were given to students?
3. Senior Safety:
Was one senior safety seminar held each quarter?.
4. Youth Safety:
Was a two day bicycle and pedestrian safety program for kids integrated into the
existing Ashland Police Department's "Youth and the Law" class at the Ashland Middle
School?
Was the program held each semester at the school?
5. Bicycling Safety:
Were 3 Safe Cycling Classes held?
Page 9
Was at least one held each quarter?.
How many students completed the Safe Cycling Course?
6. Enforcement/Education:
How many people attended the Safety Diversion Course?
B. Data Requirements.
1. Data to be collected.
The Data Table presented as Exhibit A will be submitted with required quarterly reports.
system.
The PBSO will track the total number of accidents, the number of pedestrian and bicycle
fatalities, the number of pedestrian and motorist accidents, the number of pedestrian
and bicycle accidents, the number of bicycle accidents, the number of bicycle and
motorist accidents, the number of uniform traffic code violations for sidewalk violations,
the number of uniform traffic code violations for failure to yield to pedestrians, all moving
violation citations, the ratio of all citations to all accidents, the ratio of all citations to the
number of bicycle accidents, the ratio of all citations to the number of pedestrian
accidents, the number of senior citizens attending presentations, the number of seniors
involved in vehicular and pedestrian accidents, the number of helmets distributed, the
number of students completing the Safe Cycling course, the percentage of bicycle riders
weadng helmets, DUll citations, and seat belt citations. Sea data table following budget.
The PBSO will collect and tabulate the information utilizing police records, and will
collect, organize and tabulate the data table information on a quarterly basis.
C. Evaluation Design.
The PBSO, the police supervisory staff person, and the project director will meet
quarterly to review the data collected for Data Table for the current quarter, and will
compare the data to the same quarter for the previous year to monitor for progress in
meeting the programs objectives. Program development and progress will also be
reviewed.
D, Project Evaluation Preparation.
A Project Evaluation will be submitted to TSD following the requirements given in the
Agreements and Assurances, Section B, Paragraph 6.
This budget has been revised to accommodate a reduction in funding by the OTSD.
The program has been altered to a 3 quarter program. The salary listed under line item
one is 3/4ths of a full year's salary. The benefits remain at the City's standard 38%,
reduced to reflect a nine month program. Line items 5 and 6 remain the same
propor[ionally, but have been reduced by 25%. The proposed video production has
been eliminated as it was indicated to us that OTSD would not fund this item. Other
program direct costs have been estimated as follows under section 8: police vehicle @
$1,562 is 1/3 of the City's annual cost of a police vehicle for 9 months; the Project
Director has expended at least 10 hours a month administering the program, cost is
projected for 9 months; Police Administration, estimated at 8 hours a month for 9
months for project clerical assistance, supervision and administration. Indirect costs
listed under line item B. covers our Central Services cost which is projected to be
$3,701. This amount, however, is capped as per OTSD's requirement at 10% of salary,
or $2,065.50.
0
0
Exhibit B: Job Descriptions.
'l'he following job description for a police
officer is as officially adopted by the Ashland
City Council:
Protection and Enforcement
POLICE
GE~EI~LDF~CRZP~[ON OF SER~ES
Employes are res~onsible for.pubLic safety and la~ eafo=Ce~entvrith!~ the C~ty.
POLICE.
Character~sCics
At the eu~ylevel, thePolice Officer pe~oz~ns pat~oland/orinvest.igaCion~ork
in the protection of ]~feand prope~ and ~n~orcing la~a and or~.ces; assists
in'~t~g secu~ty in the City tail ~o~k is revieved by 'a su~rior officer
for con~o~manceVith orders and reg-l-tiona. Does rolocedvork as requixed.
l~in:i~u~ qualifications . .-
EqUivalent to: Successful canpleCion of 90 college credit hotucs and successful
completion of e physical agility test as estabLished by the Police Department.
1175 E. MAIN ST. ASHLAND. OREGON 97520 Phone (503) 482-5211
GARY E. BROWN
Chief of Police
April 27, 1992
Oregon Traffic Safety Commission
Salem, OR 97
RE: OTSC Grant - City of Ashland
Pedestrian Bicycle Safety Officer
Dear Sirs:
The grant coordinator for the Pedestrian Bicycle Safety officer
Grant, Pam Barlow, has informed me that you are considering
renewal of our Grant. I would like to add my letter of support
for the continuation of this program.
The first year of the present Grant has been successful, in that
Officer Deffenbaugh has made many inroads with the target
population, and a continuation of the Grant is vital to carry on
what has only been started. It is my understanding that the City
of Ashland is willing to continue matching funds for this very
worthwhile project.
If you have any questions or if I can be of assistance, please
feel free to contact me.
Ashland Family YMCA
540 YMCA Way
Ashland, Oregon 97520
(503) 482-9622
To Whom i.t May Concern:
The Ashland Family YMCA is currently supporting the Smart Cycling
Program which is being produced by the Ashland Police Department.
There is an ever increasing need to promote safety in cycling to
the youth of the community. The Y hopes to continue its support
in the following years.
Our mission is to work toward the fulfillment of human potential and the enrichment of the quality of llfe for those we serv~
OFFICIAL
TO:
FROM:
RE:
APD Alll) VIOLATIONS BUREAU PRO-TEM JUI)G~,S
MUNICIPAL JUDGE
PEDESTRIAN/BICYCLIST AWARENESS CLASSES
Effective immediately, motorists who are cited for crosswalk
violations or right of way violations involving a pedestrian or
bicyclist and bicyclists cited for flagrant traffic violations
will be given the option of diversion requiring payment of a
diversion fee and attendance of a pedestrian/bicyclist awareness
class.
They must be eligible for diversion and the i]orma] rules would
apply for-determining the diversion fee.
If the defendant does nOt wish to attend the class, they can pay
double the diversion fee.
The first class will be held Saturday, May 9, 1992 at 9:00 AM.
MUNICIPAL JUDGE
AGD/pj r
SOUTHERN
OREGON
STA~-
COU-EGE
May 17, 1991
Pamela J. Barlow
Administrative Assistant
Public Works Department
City of Ashland
Ashland, OR 97520
Dear Pam:
Southern Oregon State College would like to take this opportunity to express
our support for the City of A§hland's grant proposal to the State of Oregon
Traffic Safety Commission.
Over the last several years we have seen an increase in the number of students
using bicycles as their primary means of transportation in getting across campus
and accessing the Ashland downtown area. We have also seen during this period
and increase in %h~ number of bicycle related accidents on campus and increasing
conflict between bicyclists and pedestrians on our walkways.
..While we have attempted to offer some pedestrian and bicycle safety .programs,
and enforce our campus pedestrian and bicycle regulations, we have not been
very effective in'changing student behavior. Part of our problem has been
an understaffed Security and Safety Department that has not had the resources
to make bicycle safety a priority.
We would be more than pleased to participate in this project and look forward
to working with the Pedestrian and Bicycle Safety Officer in holding education
and safety.programs for our students on the campus. ~
Again, we applaud the City'~ initiative in attempting to address this critical
need in our community.
Sincerely,
Steve Flynn
Dean of Students
STF/ps
cc: Ron Bolstad
Joey Ngan
OFFICE OF STUDENT SERVICES
1250 ~kiyou Bou~o~d
Ashland. O~egon '97,520~5009
TEL (503) 552-6221 FAX (,503) 552-.6440
SOUTHERN OREGON
STATE COLLEGE
ASHLAND. OREGON ~7~20
15, 1991
Pamela Barlow
Administrative Assistant
Ashland Public Works
Ashland, OR 97520
Dear Pam:
This letter is to inform you that Ashland Cable Access fully sup-
ports your efforts at obtaining a grant on improving bicycle and
pedestrian safety in Ashland.
Nearly 80% Of Ashland homes are wired for cable television. The
access channel is av~dlable to them on the TGI Cablevlslon system lo-
cated on channe] 9, One of our Goals is to inform the cil~zens about
current tssuesJ -Bicycle and pedestrian safety certainly is an area that
the access channel can be of great value and assistance to you on this
subject.
The City of Ash/and, as owner of the access channel, is allowed cer-
tain programming time each week. It is up to city officials to determine
which subjects 1:hey wish to place on the channel. Our' staff is available
to assist you in the development of local programming on the bicycle and
pedestrian safety lsstle.
Good luck in your efforts to obtain the grant. If Ashland Cable
Access can be of fui~ther, assistance please feel free to contact,~e. We
have enjoyed working w~th you in the past and we look forward to work-
ing with you on more video projects in the future.
Cordially,
Pete Belcastro
Director - Ashland Cable Access
Southern Oregon State College
CITY
OF
ASHLAND
CITY HALL
teleP~o~e ~oode ~O3) 482-3~11
May 15, 1991
Pamela. J. Barlow
Administrative Assistance
Public Works Department
City Mall
Ashland, OR 97520
Dear Pam:
The Ashland Senior Program staff wholeheartedly
supports and would cooperate fully in the proposed'
Pedestrian and Bicycle Safety project.
We have previously expressed to Public Works
and the Police Department our concern for the safety
of our senior citizens walking-and crossing streets
so we are pleased to offer our support of the draft
proposal. It is our feeling this is a worthwhile
project and we hopefully await further developments.
Sincerely,
~irector
Senior. Program
ASHLAND PUBLIC SCHOOLS
Students, Parerd~, Communi~, and District Staff
~orklng together to ensure each ot~er's success
May 17, 1991
Dear Oregon Traffic Safety Commission Grantors,
I've studied and discussed the grant proposal submitted to you from the
Public Works Department of Ashland. As Director 'of Education, I
appreciate community involvement with our school children. We are
committed to the development of knowledge, skills, and attitudes that the
grant proposes. Therofore, I recommend your acceptance of this proposal.
Thank you.
Karc~n~Sabers Dal'mple
Director of Education
KSD:cn ~
VIII. AGREEMENTS AND ASSURANCES
The following Agreements and Assurances apply m all
grants funded by the Traffic Safety Division (TSD),
Oregon Department of Transportation:
A. General
The activity described in this grant is undertaken
under the authority of Title 23, United States Code,
Sections 402-408, and is subject to the adminisuative
regulations established by OMB Circulars A-21, A-87,
A~110, A-122, A-128, 48 CFR Pan 31, and 49 CFR
Pan 18.
Any federal funds commiued shall be subject to the
continuation of funds made available to TSD by the
National Highway Traffic Safety AdminisWafion
(NHTSA) and the Federal Highway Administration
(FHWA) by statute or administrative action.
The grantee shall ensure compliance with 49 CFR
Part 18.42 which addresses retention and access re-
quirements for grant-related ~cords. The state, the
federal g~antor agency and the Comptmiler General of
the United States, or any of their authorized rel~esen-
tatives, shall have the right of access to any books,
documents, papers or other Iecords of the grantee
which are pertinent to the gmnC These i~:cords must
be retained for a period of three years starting on the
date the grantee submits its fmal request for reim-
bursement for this gnmt~
Any obligation of grant funds extends only to those
costs incurred by the grantee after authorization has
been given to proceeA with the particular pan of the
program involving costs.
5. Grant funds shall not be used for activities previously
canied out with the grantee's own resources.
Income earned through services conducted thraugh the
project should be used to offset the cost of the project
and be included in Section VI. Budget and Cost
Summary.
The grantee shall ensure that all grant-related ex-
penditures are included as a part of entity-wide audits
conducted in accordance with the Single Audit Act of
1984 (31 USC 7561-7). The grantee shall provide
TSD a copy of all Single Audit Repor~ covering the
time period of the grant award as sbon as they become
available. Federal funds received are Catalog of
Federal Domestic Assistance (CFDA) number 20.600,
State and Community Highway Safety Program
The grantee shall promptly reimburse TSD for any
inehgible or unauthorized expenditures as determined
by a state or federal review for which grant funds have
been claimed and payment received.
9. The grantee and its cenU'acters cannot use federal funds
to influence federal employees, Members of Congress,
and Congressional stuff regarding specific grants. The
gnmtee and its contractors must submit disclosure
737-1006 (9/91)
documentation when non-federal funds are used to
influence the decisions of federal officials on behalf of
specific projects. Signing lifts Agreement constitutes
a certification of compliance with these lobbying
restrictions.
10.
The grantee, its subcontractors, filmy, and all
employers working under ~ agreement are subject
employers ender the Oregon Worke~' Compensation
Law and shall comply with ORS 656-017, which
requites them to provide workers' compensation
coverage for all their subject workers.
11.
The 10'antee shall make purchases of any equipment,
materials, or services pursuant to this Agreement
under pnx:edures consistent with those outlined in the
Oregon DepaCanent of General Serviec~
Adminis~afive Rules (Orogon Administrative Rules,
Chapter 125: and Oregon State Law, including ORS
Chapter 279, and in particular ORS 279.312, ORS
279.314, ORS 279.316, and ORS 279.320.
12.
The grantee shall defend, save and hold harmless the
State of Oregon, including the Oregon Tmnspertation
Commission, the Oregon Traffic Safety Commiuee,
the Department of Transportation, the Traffic Safety
Division, end their members, officers, agents, and
employees from all claims, suits, or actions of
whatever nature arising out of the performance of this
Agreement, except for claims arising out of the
negligent acts or omissions of the State of Oregon, its
employees, or representatives. This pmvision is
subject to the limitations, if applicable, set forth in
Article XI, Section 10 of the Oregon Constitution and
in the Oregon Tort Claims Act, ORS 30.260 to
30.300.
B. Project Director's Responsibilities
The Project Director is responsible for fulffiling this
Agreement and establishing and maintaining procedures
that will ensure the effective administration of the project
objectives. The Project Director shall:
Establish or use an accounting system that conforms
to generally accepted accounting principles, and ensure
that source documents ar~ developed which will
reliably account for the funds expended.
Maintain copies of job descriptions and resumes of
persons hired for all project-related pOsitions which are
funded at 0.25 i~i ~ or more.
Maintain records showing actual hours utilized in
project-related activity by all grant-funded personnel
and by all other staff personnel or volunteers whose
time is used as in-kind match.
Complete a Quarterly Highway Safety Project Report,
including a Data Table as pmvided in Section VIL
Exhibit A. Each report must be signed by the Project
Director and submitted to TSD by the tenth of the
month following the close of each calendar quarter for
the duration of the grant period.
P~el
Submit a Claim for Reimbursernont within 35 days of
the end of the calendar quarter in which expenses were
incurred, using the form providezl by TSD. Copies of
invoices and/or receipts for all specified items
(Contractual Services, Travel and Subsistence,
Printing, and Equipmen0 must be submitted to TSD
with the Claim for Reimbursement. Claims may be
submitted monthly, and must be submitted at least
quarterly. Claims must be signed by the Project
Director, duplicated signatures will net be accepted.
Prepare a project evaluation in accordance with the
Evaluation Plan described in the grant document. The
report will be no more than ten pages and will include
the following elements:
a. A summary of the project including problems ad-
dressed, objectives, major activities, and accom-
plishments as they relate to the objectives.
b. A summary of the costs of the project including
umoant paid by TSD, funded agency, other
agencies, and private sources. The amount of
volunteer time should be identified.
c. Discussion of implementation process so that
other agencies implementing similar projects can
learn f~m your experiences. What went as
planned? What didn't work as expected? What
important elements made the project successful or
not as successful as expected?
d. Responses to Evaluation Questions. List each
question and answer. Refer to Data Table.
e. Completed Data Table.
A draft must be submitted to TSD for review by the
last day of the grant period. A final report
incorporating 'lSD staff comments must be submitted
within one month after the TSD review is completed.
C. Project Revision
Any proposed changes in the project objectives, key
project personnel, time period, or budget must be
requested in writing, and receive the approval of TSD.
A Grant Adjusunent Form will be signed by both
TSD and the grante~.
Any time extension in the project period must be
requested at least six weeks prior to the end of the
project period and approved by the federal grantor
agency it'federal funds are involved.
D. Non-Discrimination Assurance
1. The grantee and its conWactors will comply with Title
VI of the Civil Rights Act of 1964 and Section 504 of
the Rehabilitation Act of 1973, as amended, and as
implemented by 49 CFR parts 21 and 27, and with the
Executive Order 11246, entitled "Equal Employment
Opportxmity" us emended by Executive Onter 11375
and supplemented by Department of Labor regulations
z$1 CFR Part 60, and shall ensure that no person shall
on the grounds of men, color, creed, sex or national
origin be excluded fxom participation, be denied the
benefits of, or be otherwise subjected to discrimination
under any program or activity under this project.
73%1006 (9/91)
The grantee and its contractors shall ensure that em-
ployment and procurement of goods and services made
in connection with the project will be provided
without regard to race, color, creed, sex or national
origin.
The grantee and its contractors shall t3ke all necessary
alTErnative steps in accordance with 49 CFR Part 23
to ensm-e that minerity business enterprises and/or
business enterprises owned and controlled by women
have the maximum opportunity to compete for and to
perfoFm ennlTRcts.
The grantee and its ennWactors shall ensure that no
ofl~-wise qualified handicapped person shall solely by
reason of his/her handicap, be excluded from
participation in, be denied the benefits of, or otherwise
be subjected to discrimination under any program or
activity related to this grant.
5o
Thc grantee shall ensure that any contracts and subcon-
tr, ugts awarded in excess of $10,000 shall contain a
provision requiring compliance with the standards set
in paragraphs 1 through 4 of this section.
E. Contracts and Other Service Agreements
Any contracts or other service agreements that are
ente~d into by the grantee as pact of this project shall
be reviewed and approved by TSD to determine
whether the work to be accomplished is consistent
with the objectives of the project, and whether the
provisions of paragraphs 2 through 4 of this section
All enntraets awarded by the grantee shall include the
pmvisinn that any subcontracts inolu& aH provisions
stated in this section or the provision that ne subcon-
tracts shall be awarded.
Thc grantee shall ensure that each contractor adhere to
applicable requirements established for the grant and
that each contract include provisions for the following:
a. Administrative, contractual, or legal remedies in
instances where contractors violate or breach con-
tract terms, and provide for such sanctions and
penalties as may be appropriate.
b. Mandatory standards and policies relating to
energy efficiency which are contained in the state
energy conservation plan issued in compliance
with the Energy Policy and Conservation Act
0aL 94-163).
c. Access by the grantee, lhe state, the federal
grantor agency, the Comptroller General of the
United States, or any of their duly authorized
representatives, to any books, documents, papers,
and records of the contractor which are directly
pertinent to that specific contract, for the purpose
of making audit, examination, excerpts, and
transcriptions. C_nantees shall require contractors
to maintain all required records for three years after
grantees make final payments and all other
pending matters are closed.
d. Notice of grantor agency requirements and regu-
lations pertaining to reporting, requirements and
Page 2
regulations pertaining to patent rights with
respect to any discovery or invention which arises
or is developed in the course of or under such
contract, and ~lUirnmonts and regulations
pertaining m copyrights and fights in data.
Requirements given in Section A. 9-12.
Where applicable, contracts shall include the
following provisions.
a. Termination for cause and for convenience by the
grantee including the manner by which it will be
effected and the basis for the settlement.
(Contracts in excess of $10,000)
b. Compliance with Executive Order 11246 of
September 24, 1965 entitled "Equal Employment
OpporUmity," as amended by Executive Order
11375 of October 13, 1967 and supplemented in
Dept. of Labor regulations (41 CFR Part 60).
(Contracts in excess of $10,000)
c. Compliance with the Copelund "Anti-Kickback"
Act (18 USC 874) as supplemented in Dept. of
Labor regulations (29 CFR Part 3).
(ConsWucfion or repair contracts)
d. Compliance with the Davis-Bacon Act (40 USC
276a to a-7) as supplemented by Dept. of Labor
regulations (29 CFR Part 5). (Construction
contracts in excess of $2,000)
e. Compliance with sections 103 and 107 of the
Contract Work Hours and Safety Standards Act
(40 USC 327-330) as supplemented by Dept. of
Labor regulations (29 CFR Part 5). (Contracts in
excess of $2,500)
f. Compliance with all applicable standan~, orders,
or requirements issued under Section 306 of the
Clean Air Act (42 USC 1857 (h)), Executive
Onter 11738, and Environmental Protection
Agency regulations (40 CFR Part 15).
(Contracts in excess of $100,000)
g. Bidders, proposers, and applicants must certify
that neither they nor their principals is presently
debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from
participating in this transaction by any federal
agency or deparlmenL (Contnlcts in excess of
$25,00O)
F. Travel
The grantee shall keep a record of all significant travel.
In-state trips outside the grantee's jurisdiction sbeuld
be summarized on Qua~erly Highway Safety Project
Reports. Reimbursement will only be authorized for
those travel expenditures specified in the grant budget.
All out-of-state Uavel must be approved by TSD. To
receive authorization, the grantee shall submit a letter
detailing the need, cost, and dates of lravel at least two
weeks prior to the planned departure date. Reports on.
out-of-state trips shall be submitted to TSD within
two weeks of return.
3. Reimbursement will only be authorized for travel of
persons employed by the grantee in project-rehted
activities unless prior written appwval is granted by
TSD.
737-1006 (9/91)
G. Development of Printed or Production Materials
The grantee shall provide TSD with draft copies of all
materials developed using grant funds. TSD may
suggest revisions and will approve production.
All brochure~; course, workshop and conference an-
nouncoments; and other materials that me developed
and/or printed using grant funds shall includa a state-
ment crediting 7'SD and federal participation.
Materials produced through this project shall be
provided to TSD for its use and disuibation and may
not be sold for profit by either the gran~ or another
party.
H. Equipment Purchased with Grant Funds
A Residual Value Agreement shall be completed and
submitted to TSD if grant funds are used in whole or
in pm to aequ any material or equipment costing
over $250. A copy of the original vendor's invoice
indicating quantity, description, manufacturer's
identification number and cost of each item should be
attached to ~ signed agreement. All equipment
should be identified with a property identification
number.
All material and equipment purchased shall be
produced in the United States in accordance with
Section 165 of the Surface Transportation Assistance
Act of 1982 (Pub. L. 97-424; 96 Stat. 2097) unless
the Secretary of Transportation has dettnmined under
Section 165 that it is appropriate to waive this
agn:eanent.
Material and equipment shall be used in the program
or activity for which it was acquired as long as needed,
whether or not thc project continues to be supported
by grant funds. Ownership of equipment acquired with
grant funds shall be vested with the grantee. Costs
incurred for maintenance, repairs, updating, or support
of such equipment shall be borne by the grantee.
If any material or equipment ceases to be used in
project activities, the grantee agrees to promptly
notify TSD. In such event, TSD may direct the
grantee to transfer, return or otherwise dispose of the
equipment.
Debarment
The grantee, in accepting this Agreement. certifies that the
agency or its officials are not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this wansacfion by any state
or federal agency or depamnent.
J. Termination
The TSD may terminate this Agreement for
convenience in whole or in pa~ whenever.
a. The requisite state and/or federal funding becomes
unavailable thwugh failure of appropriation or
otherwise; or,
Page 3
b. The requisite local funding to continue this
project becomes unavailable to grantex:; or,
c. Both parties agr~ that continuation of the project
would not produce results commensurat~ with the
fmxhex expenditure of funds,
The TSD may, by written notice; to grantee, terminate
this Agreement for any of the following reasons:
a. The grantee takes any action pertaining to this
Agreement without the app~val of TSD and
which under the provisions of this agreement
would have required the approval of TSD; or,
b. The commencement, prosecution, or timely
completion of the project by grantee is, for any
reason, rendered improbable, impossible, or
illegal; or,
c. The grantee is in default under any provision of
this Agreement
K. Conditions of Project Approval
Actions taken by the Oregon Traffic Safety Committee, ff
any, regarding conditions under which this project is
approved are given in Section VII, Exhibit D. The grantee
agrees to follow these conditions in implementing the
L. Contract Prov~ions and Signatures
It is understood and algeed that the g~ntoe shall comply
with all federal, s~ate, and local laws, regulations, or
ordinancns applicable to this agn:ement and that this
Agreement is contingent upon grantee complying with
such requirements.
This Agrecmcnt shall be: executed by thnsc officials
audmrizcd to execute fids Agrocmcot on thc grantee's
behalf. In thc event grantee's governing body delegates
signature of the Agreement, grantee shall attach to this
Agreement a copy of the motion or resolution which
authorizes said officials lo execute this Agreement, and
shall also certify its authenticity.
V/oject Directs/
Tide
TO BE COMPIng ltfl) BYTSD
Project #: PS 93-65-02
Tide: A~hland Model Ped/Bicvcle Safe. tv Pro?am
Committee approval date:
Total project cost:
TSD grant funds:
Ail mashing funds:
Match source(s):
9/I0/91
$40.168
$30.004
$10.164
Ciwof A~hland:
volunteer - local in-kind
Adnfini~wator,~vision
Oregon Department of Transporladon
737-1006 (9/91) Page 4