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HomeMy WebLinkAbout2003-178 Contract - Clair CompanyCITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 CITY RECORDER'S COPY Page 1 / 1 DATE ] PONUMBER ] 09/12/2003 04492 VENDOR: 001309 CLAIR COMPANY, INC. 3892 N W JAMESON DR CORVALLIS, OR 97330 SHIP TO: Ashland Building Department (541) 488-5309 20 E. MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: 07/01/2003 Special Inst: Req. No.: Dept.: COMMUNITY DEVELOPMENT Contact: Mike Broomfield Confirming? No Quantity Unit Description Unit Price Ext. Price BLANKET PURCHASE ORDER Continuing Plan Review Services 25,000.00 COMMERCIAL PLAN REVIEW SERVICES per attached schedule ofservices PSK Beginning date: July 1,2003 Completion date: June 30, 2004 , , SUBTOTAL 25,000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 25,000.00 ASHLAND, OR 97520 E 110.09.28.00.604100 25,000.00 ~ ~'~~thorized Signature VENDOR COPY REQUISITION FORM THIS REQUEST IS A: [] Change Order(existing PO #__ CITY OF ,-ASHLAND Date of Request: July 15, 2003, . Required Date of Delivery/Service: I FY04 Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location CI AIR ¢,QMPANY 3892 NW JAMFSQN BRIVE CORVALLIS. OREGON 97330 Tel 541-788-1302. Fax 541-753-2264 Services Only Description Total Cost Solicitation Process: [] Exempt [] 3 Written Quotes Continuing Plan Review Services (copies attached) Per attached fee schedule Not to exceed [] Sole Source [] Invitation to Bid PSK, July 1, 2003 to June 30, 2004 $25,000.00 (copies on file) [] Less than [] Request for $ $5000 Proposal (copies on file) Account Number 110-09-28-00-604100 *Please attach the Original signed contract and Insurance certificate, Materials Only Item # Quantity Unit Description Unit Cost Total Cost Account Number *Please attach the quotes. NOTE: By signing this requisition form, I certify that the above request meets the City of Ashland Solicitation Process req~ireme~ an~-ca~be piov,~¢d''-/' when necessary. G:Finance\Procedure~AP\Forms/8_Requisition form.doc Updated on:07/15/02 ERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25,000 CITY OF /kSHLAND CITY OF ASHLAND 20 East Main Street Ashland, Oregon 97520 Telephone: (541) 488-6002 FAX: (541) 488-5311 CONSULTANT: CLAIR COMPANY ADDRESS 3892 NW JAMESON DRIVE, CORVALLIS, OR 97330 TELEPHONE: 541-758-1302 BEGINNING DATE: JULY 1, 2003 COMPENSATION: PER ATTACHED SCHEDULE OF SERVICES FAX: 541-753-2264 COMPLETION DATE: JUNE 30, 2004 SERVICES TO BE PROVIDED: COMMERCIAL PLAN REVIEW- ALL DICIPLINES ADDITIONAL TERMS CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4, Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5, Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6, Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $I5,713 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 1110. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONSULTANT: TITLE Federal ID # Or Social Security # CITY OF ASHLAND: BY CITY ADMINISTRATOR /¢44' OR BY ~OR DATE: '~//z,/z) CONTENT REVIE~~ ~/; (~I'FY¢~ DEPARTMENT HEAD DATE: ACCOUNT# /[' ~ /' f "*¢-~' PURCHASE ORDER# (for City purposes only)CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 (\FORMS\contract for personal services)(rev'd 9/01) City of Ashland LIVING per hour effective June 30, 2003 (Increases annually every June 30 by the Consumer Price Index) For all hours worked under a service contract between their employer and the City of Ashland if the contract exceeds $15,713 or more. For all hours worked in a month if the employee spends 50% or more of the employee's time in that month working on a project or portion of business of their employer, if the employer has ten or more employees, and has received financial assistance for the project or business from the City of Ashland in excess of $15,713. If their employer is the City of Ashland including the Parks and Recreation Department. In calculating the living wage, employers may add the value of health care, retirement, 401K and IRS eligible cafeteria plans (including childcare) benefits to the amount of wages received by the employee. Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at wwwashlandor, us. Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all employees. CITY OF -ASHLAND COMPENSATION This section provides a detailed description of the CLAIR fee schedule for the project in terms of percentage rotes and reimbursement rates for overhead costs. The agreed upon Fees paid to CLAIR will cover all necessary costs to provide the services as described in the personal services contract. The CLAIR plan review fee will not exceed ~_5..~0~ of the City plan review fees. It is understood that the City charges plan review and building permit fees based upon Table 3-A of the 1991 Edition of the Uniform Building Code as published by the International Conference of Building OffiCials, for plan review services. The. plan review fees are determined as follows. ao 65 percent for structural Plan Review of' Multi-family, Commercial and Industrial Buildings. 40 percent for Fire and Life Safety Plan Review of Multi-family, Commerdial and Industrail Buildings. 25 percent of the plumbing, mechanical, and electrical permit fees for plan review of Multi-family, Commercial and Industrial Buildings. CLAIR charges for time and materials associated with reviews beyond a second round (back check), review of plan amendments, shop drawings and specific plan reviews under an individual State Specialty Code when authorized byJ, he Building Official. The billing rotes are per attached rate schedule. CLAIR : January 2003 CLAIR:: PLAN REVIEW/INSPECTION STANDARD FEE SCHEDULES PLAN REVIEWfENSPECTION STANDARD FEE SCHEDULES Labor Building Official ' ' Per Hour $'65.00 Lead Plans Examiner/Inspector Per Hour $65.00 Plans Examiner (Building, Mechanical, Plumbin. g, Electrical) Per Hour ... $60.00 Civil/Strut. ,tu,ral Engineer/Arehitec,t (AMM, Complex Review) Per Hour $75.00 Hazardous Material Fire Code PI,aris Examiner/Inspector Per Hour $75.00 HazMat (CIH) Code Plan Review/inspec,,tor Per Hour $100.00 Licensed Fire Protection Engineer (FPE) , . Per Hour $100.00 Field Inspector (Bujl,dHg, Mechanical, Plur~biag) Per H°UrI' $58.00 Electrical Field Inspector Per Hour ..... $,62.00 Field.InspeCtor (Building, Mechanical, Pl.umb.ing) l&2 FDC Per Hour $55.00 Electrical FieldInspect0r l&2 FDC Per Hour . . . $60.00 Project Manager . . Per Hour $70.00 Technical Assistance Per Hour $60.00 AutoCAD Technician's Per Hour $55.00 Administrative / Document Control Per Hour · ' $~4.0~) Building Code Review/Inspection Egress Review/Inspection, Per Hour $60.00 Occupancy and Use Review/Inspection Per Hour $60:00 Area Review/Inspection Per Hour $60.00 Accessibility Evaluation/Inspection Per Hour $60.00 Smactural Review/Inspection Per Hour $60.00 Fire Proofing Re, view/h~specfion ..... Per Hour $60.00 Fire Protection Review/Inspection. ,, , Per Hour $60..00 Specialty OCcupancy Review/inspection Per Hour $60.00 .Medica! Gas Review/Inspection ,Per Hour $60,.00 Mechanical Review/inspection . , Per Hour $60.00 Energy Review/Inspection .... Per Horn $60.00 Plumbing Review/inspection Per Hour $60.0.0,, Electrical Review/Inspection , , Per Hour $60.00 Electrical Classification Review/Inspectio,n Per Hour $60.00 Fire Code Review/Inspection I-IMIs (Hazardous Material Inventory Statement Review Per Hour $,75.00 HMMP (Hazardous Material Management Plan Review Per Hour $75.00 Hazardous Exhaust Study Rcview/Insp~fion Per Houl $75.00, High Piled,S.,toragc Mitigation Plan ReviewfIn. specfio.n Per Hour , $75.00 Fire A. larm Review/Inspection Per Hour $75.00 Mileage (Standard Vehicle) Per Mile ..... $0.41 Overtime Per Hour 1.5 * base rate rh~ad fo ppi/es' " Direct Ove r services and sm 120% ii i i II ii ii i ACORD,. PRODUCER THI~ {~ERTIFICATE IS ISSUED AS A MA1-u~R OF INFORMATION CERTIFICATE OF LIABILITY. INSURANCI , op Inc. IInsurance Exchange, P.O. Box 550 Newberg OR 97132 Phone:503-538-2148 CRelai=_Com~_any, Inc. a. #64391 525NW2nd Corvallis OR 97330 DATE (MM~D/yy) 06/10/03 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURI~RS AFFORDING COVERAGE INSURED INSURERA: American States Insurance Co. INSURER B: INSURER C: INSURER ~ INSURER F_.; COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR COND(TION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAJD TYPE OF INSURANCE POUOY NUMBER eE#EP.N. UANIUI"/ COMMERCIAL GENERAL LIABIUTY __ CLAIMS MADE IXI OCCUR GEN'L AOOREOATE UMIT APPLIES PER: AUTOMOBILE ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS EARAeE LLM~rrY ANY AUTO EXCEl8 LIABILITY __ OCcuR ~ CLAIMSMADE DEDUC'nBLE RETENTION $ 01 CC 738593 01' CC 738593 01 CC 738593 02/05/03 WORKERS GOMPENSATION AND EMPLOYER~' UIM~.q'Y 02/05/03 POUGY EXPIRATION 02/05/04 02/05/04 02/05/03 02/05/04 OTHER AMERICAN STATES DE~RPTION OF OPE~TION~LOGATIONSNEHICt. ESJEXCLUSIONS, ADDED BY UDORSEMENTIEPEGiAL PROVISIONS Reviews build/ng cocte plans and does building inspections. Its officers, employees and agents are named as additional insureds. LIMITS EACH OCCURRENCE Is 1,000,000 FIRE DAMAGE (Any one fire) IS 200,000 MED EXP (Any one person) I$ 10,000 PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS- COMP/DP AOG $1,000,000 S3,O00,000 s3,000,000 PROPERTY DAMAGE (Per accident) COMBINED SINGLE LIMIT (F.a ;~cident) S 1,000,000 BODILY INJURY $ BODILY INJURY $ $ AUTO ONLY- EA. ACCIDENT EA ACC OTHER THAN AUTO ONLY: AGG EACH OCCURRENCE AGGREGATE TCRY UMITS ER E.L EACH ACCIDENT E.L. DISEASE - EA EMPLOYE; F-_L. DISEASE - POLICY LIMIT JS [:~R. OI:~,~/"/' 30,900 COMPUTERS 20,000 JUN 1,3 2003 CERTIFICATE HOLDER ACORD 26-S I ~' I ADDmONAL mU~ED:.. IMURE~ LEI'TER: CANCELLATION CZ~Z035 j SHOULD ANY Of THE ABOVE OESGRIBE. POLICIES BE CANCELLED BEFORE THE IXPIRAllOl~ I DATE THEREOF, THE mUlNO INSURER WILL ENDEAVOR TO MAIL 30~ DAY8 WRITTIM I NOTIOE TO THE OERTIflCATE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO 80 SHALL City of Ashland u,~ Ashland OR 97520 [ REPJrI~II~AIWES. C- / //' -- ' ~"~"' ' ............. ©ACORDCORPORATION198~ CCI Transmittal Number: CLEIIr I Attn: Mike Broomfield I Date: Company: City of Ashland IPh°ne" Address: Re: 7/2512003 ,TobNo: 1024-000 contract We are sending you [] Attached Transmitted [] Under separate cover US Mail the following items: : ¢~pies Date or.N°i . ': . i DescriPtion .. I 7/15/2003 signed contracts & attachments These are transmitted as checked be/ow: []For Approval []For Your Use [] As Requested []For Your Review [] Approved as Submitted [] Approved as Noted [] Returned for Corrections [] Submit [] Other [] For Bids Due Cop~bs for Distribution Corrected Prints 19 Remarks: If you need.additional info, please call me at 541-75~ll ~02. Thanks/~/~! .......... If enclosures are not os noted, please notify us ~t once.- · BUILDING CODE CONSULTANTS · ARCHITECTS · ENGINEERS · INSPECTION +TESTING SERVICES 00014387 C E R T I F I C A T E O F I N S U R A N C E Issue date: 7-10-03 Producer This certificate is issued as a matter of information only an Indemnity Excess & Surplus confers no rights upon the certificate holder. This Agency, Inc. certificate does not amend, extend or alter the coverage 1500 NW Bethany Blv afforded by the policies below. Beaverton OR 97006 COMPANIES AFFORDING COVERAGE Company letter A UNDERWRITERS AT LLOYD'S Insured ¢ CORVALLIS OR 97330 Company letter C Company letter D Company letter E COVE~GES This is to certify that policies of insurance listed ~ ~}~n insured named above for the policy period indicated, t ~z-~g n r r nt term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies. Limits shown may have been reduced by paid claims. ICo I Policy IPo!icy Lt Type of Insurance Policy number 'Effective Expire ALL LIMITS IN THOUSANDS GENERAL LIABILITY General aggregate ...... $ Commercial General Liab. Products-completed - Claims made operations aggregate..$ - Occurence Personal & - advertising injury .... $ Owner's & contractors - protective Each occurrence ........ $ Fire damage (any - one fire) ............. $ - Medical expense (any one person) ........... $ AUTOMOBILE LIABILITY CSL $ Any auto IX Ail owned autos Bodily Injury Scheduled autos (per person) $ -- Hired autos -- Non--owned autos Bodily Injury -- Garage liability (per accident) $ -- Property damage $ EXCESS LIABILITY Each occurrence Aggregat( Umbrella form -- Other than umbrella form $ $ WORKERS' COMPENSATION Statutory AND $ (each accident) $ (disease--policy limit) EMPLOYERS' LiABILiTY $ (disease--each empl.) OTHER A X PROFESSIONAL AHJM031242 6-25-03 6-25-04 $1,000,000 OCC. A X LIABILITY AHJM031242 6-25-03 6-25-04 $2,000,000 AGG. Description of operations/locations/vehicles/special items CLAIMS MADE POLICY RETRO DATE: 6/25/97 DEDUCTIBLE: $10,000 EACH CLAIM Certificate holder CITY OF ASHLAND 20 EAST MAIN ST. ASHLAND OR 97520 CANCELLATION Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will endeavor to mail 30* days written notice to the certificate holder named to the left, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. Authorized representative ~ ~ t~/~. ~ ~_ (OMNI+ CERTGA-021205/0307101108)