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Home My WebLink About2003-188 Contract - Hoffbuhr & Associates ITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25,000 CITY OF ASHLAND, (CITY) 20 East Main Street Ashland, Oregon 97520 Telephone: (541) 488-6002 FAX: (541) 488-5311 CONSULTANT: Address: Telephone: FAX: HOFFBUHR & ASSOCIATES INC. 3155 ALAMEDA STREET STE 201 MEDFORD OR 97504 541/779-4641 541/770-2573 ¶3. BEGINNING DATE: SEPTEMBER 2, 2003 ¶3. COMPLETION DATE: SEPTEMBER 22, 2003 ¶4. COMPENSATION: $17,500.00 ¶1. SERVICES TO BE PROVIDED: Provide elevation data, to the nearest 0.05 foot on the 380 manholes as shown on the attached maps and data list. Elevations shall be based upon the City of Ashland datum (USC+GS 1956 adjustment). A copy of City bench mark inventory is enclosed. The following information is required for each of the.~9' manholes: a. Ground elevation adjacent to the manhole. X~:)O b. Elevation of the top of each manhole lid at center. c. Elevation of the flowline of each manhole at the center of manhole. The data to be provided in the format shown on the attached which will also be provided electronically. ADDITIONAL TERMS: CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 8. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 9. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 1 0. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and~ all pers~s employed by them, and the approval by City of any assignment or subcontract shall not create any contractual rela~n~betw~j~ tt~e assignee or subcontractor and City. CONSULTANt: C~TY O)'f~:/ ~ Its ,S.c,u-c~ O~,~o.J-tu~. gq.r~.~c~ OR City Administrator Date ~/9/0~ Fed. ID# .~.~} O~ <~ /~)L~ Finance Director....,/. Date OR Social Security # CONTENT REVIEW: /-~./.~y Dept. Head) Date: A/.~J Purchase Order # / f - DATE ~' / ,,.'.'5 / C~"~ Acct. No.: .(for City purposes only) CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 (p:forms\a-shrtps.fk.wpd)(rev'd 11/00) G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT12002\02-27 Surveying Contract w Hoffburh.doc CITY OF -/kSHLAND REQUISITION No. PW 248- FY 2004 Department PUBLIC WORKS Vendor HOFFBUHR & ASSOCIATES 1NC. 3155 ALAMEDA STREET STE 201 MEDFORD OR 97504 Account No. 675.08.17.00.604100 Date September 5, 2003 Requested Delivery Date Deliver To Via PAULA BROWN ASAP JIM OLSON (* Note: Please allow approximately two(2) weeks for delive~ on items not generally caried in stored, and approximately iwo (2) months on printing jobs ) Item No. Quantity Unit Description Use of Purchasing Office Only Unit Price Total Price PO No. Surveying elevation of 380 manholes $17,500 throughout City. Information gathered will become part of Wastewater System Analysis Project TOTAL $ 17,500.00 for Karl: BID /RFP / EXEMPT: BID Contract Start Date: September 2, 2003 Contract Completion Date: September 22, 2003 Insurance on file: ~ NO Project No: 02-27 Job No. Unit No. I hereby certify that the above items are necessary for the operation of this department and are budgeted ~D~p~m('~ent Head or Authorizi~ Per,on Issued By Date Received By CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 Page 1 / 1 cl'rY RECORDER'S COPY 04505 VENDOR: 007772 HOFFBUHR & ASSOCIATES INC 3155 ALAMEDA STREET STE 201 MEDFORD, OR 97504 SHIP TO: Ashland Public Works (541) 488-5587 27-1/2 N MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: 09/02/2003 Special lnst: Req. No.: Dept.: PUBLIC WORKS Contact: Paula Brown Confirming? NO THIS IS A REVISED PURCHASE ORDER Surveying elevation of 380 manholes 17 500.00 throughout City. Information gathered will become part of Wastewater System Beginning date: 09/02/2003 Completion date: 09/22/2003 Proiect: SS Collection Master Plan Subject: Contract for Survevin.q SUBTOTAL 17,500.00 B~LL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 17,500.00 ASHLAND OR 97520 E 675.08.17.00.604100 17,500.00 Authoriz'e~'S~g natu re VENDOR COPY CITY OF -ASHLAND NOTICE OF TRANSMITTAL TO: Karl Olson DATE: PROJECT: JOB NO.: SUBJECT: 9/12/03 SS Collection Master Plan 02-27 Contract for Surveying Services THE FOLLOWING ITEMS ARE BEING SENT TO YOU: 1. Original Contract for Surveying Services to be performed in conjunction with the Sanitary Sewer Master Plan. 2. Requisition No. PW 248-FY2004. ENCLOSED X UNDER SEPARATE COVER REMARKS: COPIES TO: Department of Public By: James H. Olson Title: City Surveyor / P~fiject Manager PUBLIC WORKS Tel: 541-488-5587 20 E. Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TrY: 800-735-2900 www.ash]and.or.us