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Home My WebLink About2003-205 Contract - Margot Helphand CITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $26,000 CITY OF ASHLAND, (CITY) CONSULTANT: Margot Helphand 20 East Main Street Address: 2167 Potter Street, Eugene, OR 97406 Ashland, Oregon 97520 Telephone: (541) 686~0567 Telephone: (541) 488-6002 FAX: (541) 686-9074 FAX: (541) 488-5311 ~3. BEGINNING DATE: August 25, 2003 ¶3. COMPLETION DATE: August 26, 2003 ¶4. COMPENSATION: $1,500 for facilitation services plus mileage and lodging. ¶1. SERVICES TO BE PROVIDED: Facilitation and planning of Management Team Retreat - August 26, 2003. ADDITIONAL TERMS: CITY AND CONSULTANT AGREE: i. All Costs by Consultant: Consultant shall, at its owe risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312,279.314,279.316 and 279.320 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,000 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract, Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemni[y and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, iudgments, or other damages, directly, solely, and approximately caused by the negligence of City, 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the L4[y. have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 1 1. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and,,~f all persor~,employed by them, and the approval by City of any assignment or subcontract shall not create any contractual rela,~jCr~ betwee,~(~ ass~nee or subcontractor and City. CONSULTANT: MARGOT HELPHAND CITY OF/ASHLAND// / [/ Title OR City Administrator Date BY Fed. ID # Finance Director Date OR Social Security #. 098-38-0624 CONTENT REVIEW: (City Dept Head) Date: Purchase Order # 4'2 ~',~ ~ / ~" DATE Acct No: 710.01 0200.606400 (for City purposes only) CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 (\FORMS\contract for personal services)(rev'd 9/01) UNIT E D Visa*' Statement Minimum Paymenl Dua for Credit Aoeoss Line F'~ Balance of $24,800 ............................................................... $10.00 Payment Due Dale .................................................... July 30, 2003 Ac¢ollllf $11llllltliil'.V Closing Date July 10, 20: Account 4388-5430-2092-03 Pegs 1 of Previoui Balance .... $3,34831 Payments and credit~ 4,059.22 Transactions $859 62 I~ Balance ........................................................................ $~;i~ .Mileage l'h,s miles ea,'nc,i (~ ~ Credit access J/ne $24,800 Available credit $24,651 Cash advance line $24,800 Available cash $24~651 Available as of; July 10, 2003 Miles earned this statemer, t from other purchases 860 ~ /-,, Total mile~ earned thi~ statement 860 ~_ ~ 'l'ransarlions Jun 10 _ Gr~ Garden Centers E~ene OR ~2698 Jun 10 Alaska Air 0272149972402 Sea~le WA 382 24 Sea~le Seable Seaffle Eugene ~un,-13 Ali's Wail'Guest He'se Ashland OR 25000 06/23/03 1 AS H 2ASH Jun 16 United Additional payments P O BOX 50882 HENDERSON NV 89016 0882 Uspa 4067870658 Eugene OR~ Payment - Thank You 2669 - 3,757.53 Jun 17 Oregon Commission For Worn503-7255889 Or 25 00 Jun 23 City _Of Eupene-__ A2rport Eu~ne~O_R___ Juan 24_~._ Airport Hilton Seattle WA 12.00 133.76 Jun 25 Payment- Thank You -301.69 Jul 05 Cu 'Consumer Rej~orts Consumer orq NY 2.95 REMINDER: TO AVOID FINANCE CHARGES ON PURCHASES, YOU MUST PAY YOUR BALANCE IN FULL BY TNB PAYMENT DUE DATE EVERY MONTH CITY OF ASHLAND 20 E MAIN ST, ASHLAND, OR 97520 (541) 488-5300 VENDOR: 007910 HELPHAND, MARGOT 2167 POTTER STREET EUGENE, OR 97406 FOB Point: Terms: Net Req. Del. Date: 08/25/2003 Special Inst: CITY REOORDER'S COPY Page 1 / 1 DATE f PO NUMBER 1/03/2003 04610 SHIP TO: City of Ashland (541) 488-6002 20 E MAIN STREET ASHLAND, OR 97520 Req, No.: Dept.: ADMINISTRATION Contact: Fran Bet[eau Confirming? No Description BLANKET PURCHASE ORDER Facilitation of Management Team Meeting August 26. 2003 Faciltation $1 500 Mileage 269 ~ $0.36/mile $96.84 Lodgin¢~ $125.00 Unit Price PSK Beginning date: August 25, 2003 Completion aa[e: August 26 2003 Ext. Price 1.721.84 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL 000 1,721.84 Account Number E 71001.0200.606400 Authorized Signature Amount 1 721~4 VENDOR COPY Account Number Amount O: Gino Grimaldi City of Ashland Ashland, OR 97701-2699 FROM: DATE: Margot Helphand September 27, 2003 REFERENCE: INVOICE #03-37 STATEMENT Facilitation of Management Team Retreat August 26, 2003 Facilitation of retreat inclusive of preplanning Mileage 269 8..35 ~ Lodging 8/25 Total due: Social Security # 098-38-0624 $1,500.00 125.00