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Home My WebLink About1991-052 Agrmt - Cascade Earth CITY OF ASHLAND CITY HAL ASHLAND, OREGON 97520 telephone (code 503) 482-3211 August 9, 1991 Mr. Russell Strader Project Manager Cascade Earth Sciences, Ltd. 1133 South Riverside, #22 Medford, Oregon 97501 Dear Mr. Strader: Your firm has been selected to conduct the site characterization study for leaking underground storage tanks at 340 "A" Street. Attached is a copy of the signed agreement. Please contact Bob Nelson at City Hall to make arrangements for the study. He can be reached Tuesday through Thursday between the hours of 9:00 a.m. and noon. Sincerely yours, Steven M. Hall, P.E. Public Works Director SMH: CC: Brian Almquist, City Administrator Bob Nelson, Risk Manager / Nan Franklin, City Recorder / Greg Beamen, Department of Water Resources Encl: Agreement Cascade Earth Sciences, Ltd. L T D. 1133 S Riverside #22 Medford. Oregon 97501 (503) 779 2280 FAX (503) 773 4404 Ju~ 25, 1991 Mr. Steven M. Hall, P.E. City of Ashland City Hall Ashland, Oregon 97520 RE: PROPOSAL FOR A SITE CHARACTERIZATION STUDY OF LEAKING PETROLEUM UST AT 340 "A" STREET, ASHLAND, OREGON. Dear Mr. Hall: Cascade Earth Sciences, Ltd. (CES) has prepared a proposal for a Site Characterization Study and Report for a leaking petroleum UST system at 340 "A" Street, Ashland, Oregon. You have requested a proposal for producing a "Matrix Document" for this site. Matrix reports are for sites where the groundwater has not been contaminated. Based on my review of the data collected by Jenkins Construction Company for this site, groundwater has been impacted and the site does not qualify as a "Matrix Site". The appropriate rules for investigation of this site would be the "Cleanup Rules For Leaking UST Systems" (OAR 340- 122-205 through -260). Our proposal is therefore based on these rules. Additionally, our proposal limits our initial investigation to the above mentioned site and the adjacent city street. We can proceed with an investigation of adjacent properties at your request, but we highly recommend you contact an attorney with expertise in environmental law before initiating off-site investigations. An attorney can inform you of your responsibilities for remediation of contamination on adjacent property. Enclosed is our proposal and cost estimate for the work. As you are aware there are many unknowns in this type of an investigation. Therefore, it is not possible to accurately determine the cost of the investigation. CES will work closely with the City of Ashland and the Department of Environmental Quality to keep all costs to a minimum. Also enclosed is a list of current similar projects that our company has completed. We look forward to working with you on this project. Yours truly, ~S, LTD. Project Manager Enc. Proposal Other Offices In: Portland Area Albany, OR La Grande, OR Pocatello, ID Spokane, WA (503) 695 5760 (503) 926 7737 (503) 963-7758 (208) 234-2123 (509) 455 3564 Cascade Earth Sciences, Ltd. LTD. PROPOSAL/WORK AUTHORIZATION BETWEEN CASCADE EARTH SCIENCES, LTD. (CES) AND THE CITY OF ASHLAND Project Type: UST Site Investigation PN: RESPONSIBLE PARTIES CLIENT: City of Ashland, City Hall, Ashland, Oregon 97520 Project Location: 340 "A" Street, Ashland, OR, T39S, R1E, Sec 9 Contact Person: Steven M. Hall, Director of Public Works Send Invoices to: same as above CES: Project Manager: Located at: PROPOSAL Russell Strader Work phone: 779-2280 1133 S. Riverside, # 22, Medford, Oregon 97501 I. INTRODUCTION A report filed by Jenkins Construction Company with the Oregon Department of Environmental Quality (ODEQ) indicates that soil samples collected adjacent to petroleum USTs at Ashland Hardware, 340 "A" Street, Ashland, Oregon were contaminated by gasoline and diesel fuels. The concentration of diesel fuel in these soils ranged from 5 to 2,534 parts per million (ppm) of total petroleum hydrocarbons (by EPA Method 418.1). The concentration of gasoline in the samples was not quantified though the hydrocarbon identification did i'ndi~ate the presence of gasoline in the samples. In addition, a water sample collected from one of the test holes had very high concentration of benzene, toluene, ethylbenzene, and xylenes (BTEX). The concentration of these gasoline constituents exceeded the current drinking water standards. Based on this information, Cascade Earth Sciences, Ltd. (CES) proposes to conduct a Site Characterization Study to determine the horizontal and vertical extent of petroleum contamination in the soils and groundwater at this site. The investigation and reporting will proceed under the ODEQ's "Cleanup Rules for Leaking Petroleum UST Systems and Numeric Soil Cleanup Levels for Motor Fuel and Heating Oil" (OAR 340-122-205 through - 360). Following the completion of this study a Site Characterization Report will be submitted to ODEQ on behalf of the City of Ashland. II. SCHEDULE CES will initiate the investigation soon as we are authorized to begin. We would expect to complete the investigation and Site Characterization Report within one month after authorization. Assuming prompt authorization of the project, we would expect to meet the 45 day reporting requirement established by ODEQ. IlL SCOPE OF WORK Task 1. Site Investigation Test holes will be drilled at various locations on the site and the adjacent street. A hand auger will be used for drilling these holes. Based on the Jenkins report, the soils at this site are conducive to the use of a hand auger. A hand auger is less disruptive that large drilling equipment. The soils will be visually observed for petroleum contamination. Soil samples will be collected from areas observed to be contaminated. These samples will be analyzed by appropriate test methods to determine the presence of petroleum products. In addition, temporary peizometers will be installed in some of the test holes. Water samples will be collected from these peizometers. These samples will be analyzed for TPH and BTEX by the appropriate methods. The peizometers will be promptly removed, and all test holes will be backfilled with bentonite clay and capped with concrete. At this time, CES proposes to limit the investigation to the immediate site and the adjacent city street. Should the investigation indicate that the contamination has migrated to adjacent property, CES would only continue after consulting with The City of Ashland and their environmental attorney. Monitoring wells may be required for a complete site investigation. These wells are necessary to determine groundwater flow direction and velocity, as well as assess the quality of the groundwater. However, they will not be necessary to determine the extent of the soil contamination. Installation of these wells will only proceed after completion of the soils investigation and after discussion of remediation options with all appropriate p'artfes. Task 2. Site Characterization Report CES will submit a Site Characterization Report as per OAR 340-122-205 through -360. The report will include a detailed explanation and summary of all information gathered during the Site Investigation. The report will also include a "Matrix Evaluation" and general recommendations for remediation options. IV. COST BREAKDOWN Task 1. Site Investigation Project Scientist, 16 hours Analytical TPH-HCID, 4 @ $75.00 ea. TPH-418.1, 12 @ $40.00 ea. BTEX, 4 @ 50.00 ea. Equipment & Supplies Miscellaneous Task 2. Site Characterization Report Project Scientist, 20 hours Environmental Scientist, 8 hours Senior Scientist, 4 hours Draftsman Secretary Miscellaneous $1040.00 300.00 480.00 200.00 100.00 100.00 2220.00 $1300.00 400.00 300.00 480.00 176.00 100.00 2756.00 Subtotal $4976.00 Admin (@10%) 497.60 TOTAL $5473.60 These costs are estimates. There are many unknowns at this time. Unforeseen circumstances, changes in subcontractor fees, or other problems may alter the proposed costs. The actual analytical costs are dependent on how much contamination is encountered during the drilling. You will be notified immediately if costs exceed these estimates. Only services specified in this proposal will be completed. Monitoring wells, if required, are not included in this cost estimate. CES requests a $1000.00 retainer fee to cover analytical costs and other direct expenses. COMPENSATION Total estimated costs are based on available information and will not be exceeded without client authorization. Actual billings will be based on a time and materials basis per the 1991 Schedule of Fees attached. If variables unknown at this time become apparent during the course of performing the services outlined and it is shown that additional staff time, materials, testing, etc. will be required, CES shall terminate further work until a revised Work Authorization has been signed by the client authorizing CES to proceed. All invoices net 30-days, 18% per annum. TERMS AND CONDITIONS All work under this authorization shall be in accordance with the attached Terms and Conditions, 1 through 10. Submitted By: ~4/~~ /O~d~ or-~q/ /Cl~g Project ~Xifa~nager Date AUTHORIZATION FOR CES TO PROVIDE SERVICES CES can be authorized to provide the services outlined here by signing below and by issuing a check in the amount of $ 1000.00 for retainer purposes. Work will not commence until this document is signed and returned along with retainer. Reviewed and Authorized By: z Client -Brian All~i~, City Administrator City of A~Tand, Oregon Attached: 1991 Schedule of Fees Terms & Conditions / / Cascade Earth Sciences, Ltd. LTD. 1.0 2.0 3.0 4.0 1991 SCHE1)ULE OF FEES EFFE(?I'IVE JANUARY' I - I)ECEMBER 31, 1991 IIAZARI)OUS WASTE SECq'iON STAFF SERVICES Principal Soil ScicntislAlydroh)gist/Gcologist/Engincer Senior Soil Scientist/llydrologist/Gcologist£Engineer Scfil Scient ist/tlyd rologist/Geok)gist/Engineer Environmental Scientist Environmental Technician Drafting Word Processing Expert teslimony @ 150% of above rates. Work requiring medical nmniloriug, OStIA training 1411 hr.), 120% of above rates. DIRECT EXPENSES Actual cml-of-pocket expenses associated wilh performing services which include: copying @ 0.10/page; blueprints (24 x 36 inch) @ $4.00/sheet; report produclion cosls; meals, lodging; special supplies for soil, waler, and wasle malerial testing @ cos! plus I0%. Mileage @ $0.45/mile. C~mputer Rental for Modeling @ $25/hour. SUBCONTRACTS Subcontraclcd services and cquipmcnl renlal @ cost plus 10%. RENTAl, OF CONSUI;FANT OWNED EQUIPMENT · Bailer $15/day · Bead-Cone Soil Densiometer $25/day · Conductivity/pH/Tcmp Meters $25/day · Field Scale Sprinkle Infiltrometer $15ll/day" · Guelph Soil Permcamctcr $50/day · Inertial Lifl Ground Water Pump $150/day · Peristaltic Ground Water Pump $50/day · Photoionizalion Detector $5(I/day · Piezomelers $20/nnit · Portable Datah)gger with Pressure/Depth Sensors $1(X)/day · Soil (las Van (and drilling equipment) $45/hour · Soil Gas Van only $50/day · Tensiomelers (scl of 24) $2411/week · Water Level.Meter $25/day · Weafi~er Stations (2 complele; inch,des $5l~)/~veek Class A pan, IhcrmomclerS, oneraomelers, hook gauges) 5.0 PAYMENT Monlhly invoices are lo be paid wilhin 30 days from invoice date. Interest on late payments @ 18% per annum. Cascade Earth Sciences, Ltd. LTD, TERMS AND CONDITIONS 1,0 NOTICE Any notice to be given under Ibis Authorization shall be delivered in person or mailed 1o Ihe rep~,enlatlve executing the Aulhnrizalion. Every notice so given shall be effective when received. 2.0 APPLICABLE IAW~ Both parties to this AuthorlTatlun shall at all tlm~ comply with applicable lav~, ordlnances~ slntute~ rules or regulations Including those relating to wag~, hours, fair employment practices, nnll-dlscrimlnallon and project specific safety plan~ 3.0 INSURANCE 4.0 INDEMNIFICATION 5.0 LIMITATION OF IJABILITY &.0 PREVAHJNG PARTY 7.0 NOTICE. OF RIGHT TO FILE LIEN 1~,0 CONFIDENTIALITY 9.0 GOVERNING LAW 10,0 ACCI~N TO PROPERTY - LOCATION OF UNDERGROUND FACIIATIF~ Il is the sole r~ponslhlllly of the Client to ensur~ that CFTC,, lad, acce~ 1o the property is granted by all parties involved. Also, the Client £~ responsible for determining If excavations, borings, etc~ which are proposed by CFTC, Ltd., are in an area that will not affect or be Impacled by buried utilities, tank~, or uther obJect~ of functional value. C F~:\M as I · rs~Te ra~;( ~.o n - Re v. 6-91