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HomeMy WebLinkAbout1991-101 Grant ApplicationDecember 12, 1991 Mayor and city Council Tim Bewley, ~ycling Task Force Chairperson DEQ Backyard Composting Grant Application Attached is the above-mentioned grant application. If approved, the $32,000 we're asking for will allow us to hire a part-time project coordinator and really educate Ashland residents as to the benefits of backyard composting. The majority of the money would be used to subsidize the purchase of compost bins for home use in approximately :25% of the single family/duplexes in Ashland. This could have a tremendously positive affect on our landfill as we estimate 20% of the material going to it is yard debris, which could be composted. This application shows $7,200 of local resources - almost all of which is already budgeted either as cash expenditures by our Task Force, or in-kind labor or volunteer in-kind labor. We are not asking for any new city money. Our Task Force believes this is a very important project and unanimously approved sending it to you for your approval. Julian Henry, Ken Hagen, Tom Weldon and I will be at your meeting Tuesday night to answer any questions you might have about the application. GTW:TB:rm\o~mps,.m~m Enclosure GENERAL RECYCLING GRANT APPL~CATION APPLICATION FORMS o Parts I-IV - o Part V - o Part VI - o Par{ VII - o Part VIII Page Grants ~pplication Cover Sheet ...... 1 Project Description .................. 3 Supplemental Questions .............. 6 Project Budget ...................... 10 Workplan and Schedule ............... 13 NOTE: If your project is chosen for grant funding, this application will become a part of the Grant Agreement. OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY Hazardous and SoLid Waste Division 811S.~. Sixth Avenue Portland, OR 97204-1390 EXHIBIT A DEQ USE ONLY Application # __ Date Rec'd. OREGON DEPARTMENT OF ENVIRONMEHTAL QUALITY GRANT'APPLICATION PART I - APPLICANT IHFORNATION ii) City of Ashland Name of Applicant Organization 20 East Main Street Address (street or P.O. box number) Ashland, Jackson, Oregon 97520 City, County, State, Zip Code cz) Tom Wel don Contact Person (person handling project on daily basis) 482-3211 Telephone Number of Contact Person (3) Type of Applicant (check appropriate box or boxes) [X~ city [ ] Other local government unit responsible for waste management (specify) [ ] County (4) If this is a multi-jurisdictional application, list other participating jurisdictions, contact persons, and contact persons' telephone numbers Not applicable PART I1 - PROJECT OVERVIEW - GENERAL RECYCLING GRANT Ashland Composting Education Proqram (1) Project Title Ashland, ORegon (2) Project Location (3) The objective'of this project is to provide Ashland residents with both the education Project Description (Briefly summarize key elements Of project, include objective of project.) and the means to compost all compostable materials. These materials would otherwise be dispos6d of in other less environmentally sound ways. A major ~ducatinn and promotion campaign involving all age groups, backyard composting and mulching coupled with a community composting component for larger volumes of material would address many issues including'air quality, water quality, water conservation, energy conservation and landfill issues. Page 1 (G:\RECY\YBlOZ61.A 10/91) PART III - PROJECT BUDGET SUMMARY DEQ Grant Funds Matching Requested Resources* A. PERSONNEL SERVICES $ 4~200 $ 2.857 8. PROFESSIONAL SERVICES $ $ C, CAPITAL OUTLAY $24~300 s 2.500 D. SERVICES & SUPPLIES S 3,900 s 2.200 E. TOTAL DEQ GRANT FUNDS REQUESTED $32~400 F. TOTAL MATCHING RESOURCES COMMITTED TO PROJECT $ 7,557 G. TOTAL PROJECT COST Total Costs $ 39,957 *Matching resources means cash or in-kind (any documented contribution such as real estate, goods or services, labor) contribution. Matching resources are not mandatory to be considered eligible for a grant. PART IV - CERTIFICATIOR AND AGREEMENT I certify that to the best of my knowledge, the information in this application and application attachments are correct and true. 1 understand and agree that if grant money Js subsequently awarded as a result of this application, ! wilt comply with all applicable statutory provisions and with applicable terms, conditions, and rocedures of the DEQ grant agreement. Signature of'Authorized Representative Date City Recorder Title 482-3211 Phone Number Mayor Title 482-3211 Phone Number Title Phone Number ~ig~ture of Authorized RepresentatiYe A~-/~ 0/ Date Signature of Authorized Representative Date Note: If multi-jurisdictional application, must have signatures of authorized representatives for jurisdictions applying. Page 2 (G:\RECY\YB10261.A 10/91) PART V - PROJECT DESCRIPTION In the space provided below describe your proposal Jn detail. PLease include the following information: o The objective of the project o The problem you are addressing o How your project contributes to solving that problem o How you will carry out your project to meet the objective if the project can be reduced in sca[e to e [esser amount of funds than requested, please specify the amount and the way in which it can be cut back. The broad objective of this project is to further reduce the amount of waste entering our solid waste stream and to encourage the productive reuse of those diverted materials. More specifically, this project is designed to solve a wide variety of problems by providing the residents of the City of Ashland with both the education and the means to use all of the compostable materials from the wastestream as compost and mulch. The project will focus on backyard composting, but will also include a community composting component for larger volumes of material. Though the City of Ashland, Ashland Sanitary Service and local non-profit organizations have all worked together to provide city residents and businesses with outstanding recycling programs, there is still a need to address one significant component of the solid waste stream. Yard waste accounts for approximately 20% of all the was.te being deposited in our landfill~, this portion of the waste stream must be diverted from the landfill and dealt with in qome other way. Air quality had been adversely affected by open burning of yard waste, and now that the City of Ashland has restricted open burning, it is important Ashland residents be provided with alternatives to that practice. Also, leaves and other yard debris that end up in the gutter can clog storm drains and contribute to water quality concerns in receiving streams. If the same material is instead prepared and used as a mulch, the quantity of water needed for irrigation would be greatly reduced. This water-saving measure would fit well with the much needed water conservation efforts already underway in Ashland. An aggressive campaign to promote backyard composting coupled with a permanent yard waste collection program would go a long way toward solving these problems and would also benefit the community in several other ways. Unlike many of our recyclables that are collected and shipped to markets hundreds of miles away, most of this yard waste would not even have to be collected, thus saving a great deal of energy, time and money. Also, unlike the typical yard waste collection program, backyard composting programs allow for the inclusion of most kitchen scraps. The quality of life in any community is improved when its residents are given th~ opportunity to do their part to make that community a better place to live. Progressive communities are always taking steps toward improvement and the residents of Ashland, through their recycling efforts, have demonstrated that they would use the opportunity to make their community an even better place to live. Like the recycling program, showing residents how easily composting can be done and providing the opportunity for each resident to do their part will be the key to the success of this program. ASHLAND COMPOSTING EDUCATION PROGRAM The Ashland Composting Education Program would begin in early March, shortly after we are Page 3 G:\RECY\YBlO261.A (10/91) notified of the approval of our grant application.' The City of Ashland would first sponsor a contest at Ashland High School in an effort to develop a theme for the program. This graph!c would be carried on all of our composting education and promotion materials. Part V - PROJECT DESCRIPTION (continued} The education and promotion campaign would be directed at all Ashland residents encouraging them to: 1. use a backyard composting system. 2. use grass clippings and leaves as a mulch. 3. mow their lawn at a higher setting. 4. use mulching mowers which return clippings to the lawn as fertilizer. 5. use slow-release fertilizers on their lawns. 6. chip shrubs and brush trimmings for use as a mulch. 7. use the community composting site for larger volumes of materials. A wide variety of activities, involving all age groups, would be used in the education and promotion campaign including: 1. High school theme and graphic contest. 2. Resource/design fact sheet emphasizing the need for composting as the best way to deal with yard debris and kitchen scraps.' Available for distribution at all related events and at the Recycling Center, Ashland Sanitary Service, and City Hall. 3. Mayor's proclamation of Composting Awareness Week. 4. Television, radio and newspaper public service announcements of programs and related events. 5. Print media stories. 6. Guest opinion and Letters to the Editor campaign. 7. City utility newsletter stories. 8. Library display. 9. Poster contest in elementary and middle' schools with posters exhibited at local businesses. 10. Youth groups distributing educational materials door-to-door. 11. Composting Awareness Week banner over Main Street. 12. Reader boards announcing Composting Awareness Week. 13. Slide show of local activities/efforts. 14. Speakers' bureau with slide show. 15. Garbage billing messages. 16. Composting videos shown on cable access television. 17. Composting videos shown at Ashland Recycling Center. 18. Composting videos available for loan to the public. 19. Parade entry with composting theme. 20. Composting flyers in bags at stores. 21. Radio and cable access television talk shows. 22. "Guess the Weight of the Bag of Leaves" contest. 23. Communication aimed at landscapers, groundskeepers, and tree-trimming professionals encouraging their cooperation. 24. Compost demonstration site located on the same site as the Ashland Recycling Center and thus open Wednesday through Sunday, 9 A.M. to 5 P.M. year round. The site would serve as an educational resource to teach residents composting using Various styles of comm- ercial and homemade composting bins. Use and construction instructions would be avail- able at the site. Also, seminars would be given at appropriate times of the year. Included in the demonstration site would be a container garden growing flowers and vegetables using compost made at the site. 25. Master Composters program as a means to create an ongoing composting education program. Hours of training are paid back in community service related to teaching recycling and composting techniques. 26. Composting information "hotline". Experienced composters who can answer questions on composting. This list of telephone numbers would be posted at the demonstration site. Page z, G:\RECY\YB10261.A (10/01) Part V - PROJECT DESCRIPTION (continued) ~7. Compost bin purchase credit slips can be earned by residents when they attend one of the 30-minute seminars on backyard composting at the compost demonstration site. Examples of all of the composting bins available for purchase from local retailers will be on display at the site during these composting seminars. After completing a seminar and deciding which bin to purchase, a resident can then take their credit slip to the store selling that particular bin and purchase She bin for 1/3 off. In this cooperative effort, these stores will be selling their bins at a reduced price. The credit slips will then be mailed back to the CiLy for reimbursement. 28. Ashland Recycling/Information Center improvements. In order to facilitate the dis- emination of information and the addition of the compost demonstration site, changes and improvements will have to be made to the center. 29. Demonstration bins used for the training seminars, but no longer needed for the permanent compost demonstration site will be distributed to the schools for their use. 30. School presentations on composting and recycling. Page 5 G:\RECY\YBlO261.A (10/91) PART VI - GENERAL RECYCLING GRANT SUPPLEMENTAL QUESTIONS L(sted below are supplemental questions that will assist the grant selection committee to evaluate projects for funding. Ptease answer al~[ the questions in the space provided. Multi-jurisdictional applicants should answer the questions co[tectiveLy (that is, combine the information into Extent of Existing Necycting Opportunities 1. Describe, to the best of your knowledge, the ~urrent recycling programs in your jurisdiction, including government, private business and organized volunteer programs. The description should include: ia) the type of programs offered, (bi the materials accepted by each program, and (c) who is served by the program. Note: If your application is for an eduction or promotion project, incJude a description of the current education/promotion programs in your jurisdiction, including schoo[, government sponsored, and private sector programs. The City of Ashland is required to provide monthly curbside collection of 5 principal recyclables. However, the City Council, City staff and Ashland Sanitary Service realize the importance of recycling, and therefore provide residents of Ashland expanded recycling opportunities. Distance to recycling markets make these efforts even more noteworthy. Ashland Sanitary Service provides weekly, same day as garbage collection, curbside collection of clear, green and brown glass, newspaper, corrugated cardboard, aluminum and motor oil for both customer and non-customer residents of Ashland and the nearby city of Talent (even though Talent has a population of less than 4000) using separate recycling vehicles to collect all recyclables. In addition, the Ashland Recycling Center is open Wednesday through Sunday, 9 A.M. to 5 P.M., is centrally located in Ashland, and is used by an average of more than 150 vehicles per day, many of which come from as fa.r away as Josephine County. The Center was built by volunteers from the Recycling P.A.C.T. on City of Ashland property with the cost of construction being shared equally between the City and Ashland Sanitary Service. The Center is staffed by Ashland Sanitary Service employees and it accepts clear, green and brown glass, newspaper, corrugated cardboard, aluminum, office paper and translucent high density polyethylene. The City of Ashland, the Ashland Parks and Recreation Commission and Ashland Sanitary Service also sponsor free yard debris collection days at the Recycling Center. People, primarily from Ashland, bring their yard debris to the Center from where it is taken to the Parks Commission's compost site. All of the schools in Ashland, including Southern Oregon State College, have very active paper recycling programs. This is a policy of the Ashland School District. Ashland Sanitary Service provides the collection service to the schools. Commercial recycling is provided by Ashland Sanitary Service for clear, green and brown glass, corrugated cardboard and ferrous and nonferrous metals. The Lions Club provide dropboxes for newspaper recycling. Goodwill Industries of Southern Oregon provides for the collection of reusable items. Thrifty Drug and Safeway provide collection bins for the recycling of all soft plastic bags. Ashland Sanitary Service offers recycling services to multi-family complexes and the City Council ink,larch will ¢onsi.der an ordinance that would require all multi-family complexes to provide their tenants with this service. The City of Ashland has also passed a polystyrene foam ban similar to the one passed in Portland. The City Council will also be considering an ordinance certain other types of packaging later in 1992. (see Part VI (1) continued) Part VI (1) continued: Education and promotion is provided by the City of Ashland's Recycling Task Force, the Rogue Valley Council of Governments' Recycling Coordinator, the Recycling P.A.C.T., Ashland Sanitary Service, the Ashland School District, Southern Oregon State College, and Cable Access Television. These groups and individuals provide a variety of recycling educational and promotional activities including: 1. Newspaper advertising. 2. Billing messages. 3. City utility newsletter stories. 4. School presentations. 5. Banners over Main Street. 6. Parade floats. 7. Teachers' inservices. 8. Cable access television programs. 9. Recycling flyers door-to-door. 10. Recycling information booths. 11. Lawn signs promoting recycling. 12. Recycled products fair. 13. Speakers' bureau. 14. Recycling information to media, government and industry. PART V! - (continued) Extent of Financial Resources Available for Recycling 2. What was the total amount of money your jurisdiction spent for recycling activities in the last fiscal year? What amount of money do you project your jurisdiction will spend in the next fiscal year for recycling activities? Rote: If your application is for an education or promotion project, answer this question in terms of the amount spent for education and/or promotion. 1990~1991 Fiscal Year - 1. $6,900 for City's 1/2 share of household curbside recycling bins. 2. $720 for.education and promotion of recycling activities through utility bill newsletters. 1991-1992 Fiscal Year - We have budgeted $3,000 for recycling ~ctivities. $1,000 of this is for community education/promotion activities; half of which will center around backyard composting. $1,000 to improve our recycling center, and $1,000 to help develop a compost demonstration site at our recycling center.. We will also spend approximately $1,000 on promoting recycling and composting through our utility newsletter which is mailed to 7,200 utility customers every month. Note: Ashland Sanitary Service requested in their most recent rate increase proposal, $12 for first can and $9 for every can thereafter. The City Council, in an effort to promote recycling, required that all cans be priced equally at $12 each. This extra $3 per each additional can is to be used for recycling activities in the City of Ashland. In 1990~ Ashland Sanitary Service spent approximately $20,000 on recycling promotion and staffing ou~ Recycling Center. Percent of Total Solid ~aste Stream Reduced 3. la) What is the TOTAL REFUSE (MSW) generated in your jurisdiction on an annual basis? (if you do not have this information, use data in Appendix A, "Projected Per Capita Generation of MSW, By Material, 1988 to 2018". Use the figures for the year 1988.) lb) What is the estimated weight of materials your project will reduce, recover, reuse or recycle~ (a) 12,246 tons (using Appendix "A", 1988 data for Ashland's 16,775 people.) (b) 2,449 tons (20% of (a) above) Page 7 G:\RECY\YSlO261.A (~0/91) PART VI - (continued) Extent to Which Project Nay Result in Reduction or Removal of New Nateria[ from the Waste Stream Does your proposed project reduce or collect and process new materials that are currently not being reduced or recyc(ed in your jurisdiction? ge specific about the types and quantity of new materials to be reduced, collected and/or processed as part of your project. If possible, describe the current generators of the waste (e.g., residential, retail, manufacturing, etc.). [f your application is for an education or promotion project, please answer this question: Describe how your project will influence generators of waste to reduce or recycle new materials that are currently not being reduced or recycled in your jurisdiction. (For example, if your project proposes to target businesses to recycle cardboard, you could estimate that~ out of 20 businesses, 10 would participate, thereby increasing cardboard recycling by 50%.) Though backyard composting is being done by some members of our community, education and promotion efforts in the past have focused more on the need to reduce, reuse and recycle other materials from the waste stream. This project will provide residents with the opportunity and the incentive to eliminate yard debris from the waste stream, while minimizing collection costs by using on-site processing. The Ashland Recycling Task Force will be proposing an ordinance that would ban all yard waste from the waste stream. If the City Council votes in favor of such an ordinance, yard waste would be eliminated from the waste stream. Using a multifaceted approach to the promotion of our composting programs, we will involve all age groups, through a variety of educational and sometimes entertaining activities. Ashland's excellent recycling program was built in this way. By attempting to involve all members of the community, the chances of success are greatly improved. Page 8 G:\RECY\YBlO261.A (10/91) PART VI - (continued] ' Project Monagement Ability List the names and titles of the indivfdua[s who wil[ be on the proiect management team. Briefly describe any so(rd waste recyctlng experience of the project team. Estimate how much time (per week, month or year) each individua( wfl[ spend on the project. Julian Hehry: Has been composting yard debris for 20 years following completion of a study/ workshop program in Biodynamic/French Intensive Gardening. A major comoonent of this method of gardening is the making and utilization of compost from garden and yard organic debris. Backyard composting is an integral part of his year-round gardening and horticultural hobby. He has been an active Oregon State University Certified Master Gardener for seven years. He estimates to devote 4-7 days per month to the Ashland Backyard Composting Pro~ram. Tom Weldon, City of Ashland Assistant City Administrator: The staff person for the City's Recycling Task Force. He has worked for city governments in Oregon for 23 years as city manager or assistant city administrator/manager. He has staffed several citizen advisory groups and coordinated many projects and grants. Lois Wenker:. Has been Treasurer and Co-owner of Ashland Sanitary Service for 26 years, Ashland Sanitary Service has been involved in recycling cardboard and newspaper for 15 years and offered curbside collection one year before SB405, The Opportunity to Recycle Act, went into effect in 1986. Ken Hagen, Rogue Valley Council of Governments' Recycling Coordinator for Jackson and Josephine Counties: Founded the'Recycling P.A.C.T., a regional non-profit organization promotin~ recycling in southern Oregon. Continue to organize and coordinate a wide variety of recycling promotion and education activities in his role as Coordinator. Member of National Recycling Coalition, Association of Oregon Recyclers, RVCOG Recycling Advisory Committee, Ashland Recycling Task Force. Page 9 G:\REC¥\¥B10261,A (10/91) 03 0 0 4~ © r~ 03 0 0 0 'I 0 4O r' 4-> 4~ that grant funds uili be available 6/1/92. Proiect Beginning Date: Project Ending Date: Task or Activity ~rb~] notice of grant approvi News release re: grant award Develop slide show on compost m Letters to Editor/Guest Editoqals High school theme/graphic con est Preview & purchase compost vi eos Letter to professional land~c pers Elementary & middle school po ter contests City utility newsletter project introduction Ashland Sanitary Service billing message Develop education/promotion material s Recycling/Info. Center improwments Compost demo site/classroom c(nstr. Composting videos on cable access Videos available for loan to publ i c Parade entry with composting theme Design & print purchase credi slips Ci,ty utility newsletter compo messages Ashland Sa.nitary Service bill message Newspaper advertising of prog~ Speakers' bureau W/slide show Beginning Date For Each Task March 6 March 9 March 9 March 9 March 1! March 16 Ap. ri 1 1 Apri 1 I Apri 1 1 Apri 1 1 Apri 1 1 Apri 1 1 Apri 1 1 April ]5 April 15 Apri 1 22 May 1 t May 1 ng May 1 am May 1 May 1 Ashland Master Composters Pro(.ram May ] Cont'inued on page 13(a) End{ng Date For Each Task March 6 March 9 April 30 October 31 March 18 March 31 April 6 April 15 April 30 April 30 May 31 May 31 May 31 October 31 Ongoing April 22 May15 May 31 Hay 31 October 31 Ongoing Ongoing Group/Person Responsible ~'or Completion ...... ............... PC/TW JH/PC ARTF PC/TW JH/PC PC/TW ARTF PC/TW LW/PC PC/TW ARTF ARTF ARTF PC/TW ARTF PC/TW PC/TW LW/PC PC/TW Jtl/PC ARTF Page 13 (G:\RECY\YB10261.A (10/91)) that grant funds wilt be avaita-~Te 6/1/92. Project Beginning Date: Project Ending Date: Task or Activity Recycling Center yard waste collection program Library displays Videos shown at Recycling Cen Compost awareness banner over Main Street Compost awareness on reader boards News release: Recycling Cent improvements Composting flyers in bags at · stores "Weight of the bag of Leaves" contest Establish composting "hotline Mayor proclaim "Compost Aware Week" News release: "Conipost Aware Week" TV, radio, newspaper public announcements Cable access talk shows Radio talk shows Youth group takes flyers door door Business display poster conte,. 1st Ever Composting Awareness Training/Credit slips at Recy~ Center School ~Dresentations Demo' bins distributed to schools Beginning Da~e For Each T~sk May 1 May 15 :er May 15 May 22 May 22 ~r May 29 May 29 May 30 June 1 ess June 3 /ess June 3 June 3 June 3 June 3 to- June 6 t June 6 Week June 8 ing June ]3 July 11 August 8 September 12 October 10 .... October 12 Key: DEQ--DepL. of Environnlental Quality PC--Project Coordinator TW--To,1Weldon JH--Julian Henry ' Ending Ongoing June 15 Ongoing June 15 June 15 May 29 June 12 June 14 October 31 June 3 June 3 June 14 June 14 June 14 June 7 June 14 June 14 June 14 July 12 Auqust 9 September 13 October 11 October 16 Group/Person Responsible PC/TW JH/PC ARTF ARTF PC PC/TW PC/TW ARTF JH/PC TW PC/TW PC/~W ARTF ARTF PC PC ARTF/TW ARTF/lW ARTF/TW ARTF/TW ARTF/TW ARTF/TW ......... PC Page 13~(G:\REC¥\¥B10261,* (10/91)) LW--Lois Wenker ARTF--Ashland Recycling Task Force