HomeMy WebLinkAbout1991-102 Agrmt - Oregon HeatOREGON HEAT AGREEMENT
This agreement is made December 13, 1991, by Oregon Energy
Services, Inc., (OES) and the City of Ashland (city).
RECITALS:
A. City and OES have developed programs to provide needy
individuals with financial aid in assisting to pay such
individuals' residential heating bills.
B. city will implement its program by joining with OES to
promote and participate in OES's program called Oregon HEAT.
City will collect voluntary contributions from donors and
contribute its own funds to match the contributions. These funds
will be forwarded by City to OES for distribution for purposes of
the Oregon HEAT program.
City and OES agree:
1. City obliqations.
1.1. Collect voluntary contributions, city will collect
voluntary contributions using the name Oregon HEAT and will
forward such contributions to OES at least once per month.
1.2. Match voluntary contributions. In an amount not to
exceed $5,000, city shall match, on a dollar-for-dollar basis,
all contributions collected under the above paragraph. Within 14
days of the execution of this agreement, City will deposit $2,000
with OES as a matching fund pre-payment for distribution in
accordance with the terms of this agreement.
2. OES obliqations.
2.1. Specified expenditures. Except as provided in
paragraph 3, OES shall use matching funds and voluntary
contributions collected by the City only for the benefit of
City's needy residential utility customers, as defined below,
residing in the City of Ashland.
2.2. Recipients are to be City residential utility
customers whose income must be at 150% or below of the federal
poverty level. Preference shall be given to City's utility
customers who have not received assistance from other heating
assistance programs, e.g. LIEAP recipients, within the current
heating season.
2.2.1. The maximum grant to any recipient per
household shall be $125 (per household) and any payment is
to be made only once to a household in a program year.
2.2.2. Assistance shall be provided only to eligible
recipients who present a current city monthly utility bill
bearing the recipient's name and address.
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2.3. Matching funds and voluntary contributions received
from the city by OES shall be distributed at least monthly to
eligible recipients.
2.4. Provided that the total amount allowed under paragraph
3.2 for costs and expenses is not exceeded, OES may contract with
the Salvation Army or any other charitable organization to
distribute funds to eligible recipients. It is intended that
contributions collected by City in the name of Oregon HEAT shall
be deductible as charitable donations for purposes of calculating
the donors' federal and state income taxes.
2.5. OES shall identify for reporting purposes all
matching funds and voluntary contributions collected by the City
as Oregon HEAT funds. OES shall provide a report to City of
income, expenses, and distributions made by it under this
agreement on a monthly basis.
3. Compensation for OES. Except as provided in this paragraph,
OES shall receive no compensation for the services provided under
this agreement.
3.1. Voluntary contributions and city matching funds
received by OES may be deposited in an interest bearing account.
Any interest earned on deposited funds may be retained by OES for
its use.
3.2. OES may retain up to 15% percent of City matching
funds for its costs and expenses incurred under this agreement.
4. Promotional activities. Promotional activities relating to
OES shall be cooperatively conducted by both parties. OES shall
have the right of approval on any promotional activity relating
to Oregon HEAT initiated by City of Ashland.
6. Termination. This contract shall automatically terminate on
June 30, 1992, unless earlier terminated as provided below.
Either party may terminate this contract by giving ten days
written notice to the other party. Within 25 days of receipt of
the notice, Oregon HEAT shall return to City any undistributed
matching funds and voluntary contributions.
OREGON ENERGY SERVICES, INC.
CITY OF ASHLAND
Title Mayor
Title city Recorder
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