HomeMy WebLinkAbout1991-103 Safety Program - ODOT OREGON DEPARTMENT OF TRANSPORTATION
TRAFFIC SAFETY DIVISION
TRAFFIC SAFETY PROJECT SUMMARY
t. Agency/Jurisdiction City of Ashland Public Works
2. Project Title Ashland Model Pedestrian/Bicycle Safety Program
3. Project No. DE-92-20-06 Project Period: From 10-1-91 To 9-30-92
4. Project Description
A police department program of educational and enforcement activities to xmprove pedestdtm
and bicycle s&fety in a comunity with a large number of tourists and college students.
5. Objectives
a. To have "0" pedestrian fatalities by September 30, 1992.
b. To reduce pedestrian injuries from an annual average of 7 to 5.25 (by 25%) by September
30, 1992.
c. To reduce biycle accidents from a ten year annual average of 11.8 to 8.85 (by 25%) by
September 30, 1992, by implementing a bicycle safety and enforcement program.
d. To increase bike helmet usage from ~ estimated current level of 17% to 19%, by
September 30, 1991, with the use rate determined by observed use surveys.
6. Project Director Pam Barlow
Sweet/P.O. City Hall, 20 E. Main
City Ashland Zip Code
Title Administrative Assistant
Telephone 482-3211 #57
97520 FAX 488-5311
7. Grant Manager
Chuck Nelson
8. Recommended Budget
TSD $ 40,000 75%
Match $ 15,000 25%
Total $ 55,000 100%
9. Approval/Award Summary
a. Federal (HSP) Approval:
b. OTSC Approval:
c. Final Award Letter:
d. Grant Adjustment 01:
e. Grant Adjustment 02:
Date:
Date: q/FO
Date: ///~{
Date:
Date:
TSD $
TSD $ 40,0oo
TSD $
TSD $
TSD $
Match $ /~.,000
Match $ /4F, 00 O
Match $ /.0% 000
Match $
Match $
7/91
City of Ashland
A Model Pedestrian and Bicycle Safety Program
I. Introduction.
A.General Information.
The City of Ashland is a growing city of 16,775 with changing transportation
demands. The predominant form of transportation within the City has been the
private automobile. Nearly all trips for work, social, and recreational purposes
involve the use of the automobile. While there has been a significant increase in
automobile traffic over the last ten years, Ashland has a health-conscious
population with many walkers, joggers and bicyclists. This has led to increases
in conflicts between these transportation modes.
The City of Ashland has responsibility for managing traffic within the City. The
City of Ashland Police Department is responsible for enforcing traffic law. Traffic
safety and planning is overseen by the Public Works Department. Goals for
1991 set by Ashland's Traffic Safety Commission include inventorying sidewalks
and making walking a safer and more efficient transportation alternative. The
City Council and the Traffic Safety Commission are committed to supporting
activities to encourage walking. A 1990 pedestrian fatality resulted in the
formation of an ad hoc Pedestrian Safety Committee to respond to citizens'
concerns, resulting from a 1990 pedestrian fatality.
Transportation planning and development in Ashland has historically focused on
making motoring safe and efficient with bicycle and pedestrian transportation
planning being largely ignored or considered recreational. Approximately
eighty-two percent of all trips are made in the automobile. Two thirds of the
population of the City of Ashland both live and work in the City and generate a
Iow average car trip-length of under two miles. Changing energy and
environmental costs have made the development of safe, efficient bicycle and
pedestrian routes a City priority. Additionally, Goal 12 of LCDC mandates that
local transportation plans shall "consider all modes of transportation
including...bicycle and pedestrian," and "avoid reliance on any one mode of
transportation." Studies have shown that the majority of automobile trips in
Ashland both originate and end within the City. This contradicts the belief that a
large percentage of traffic is generated by tourism. It is Ashlanders that are in
need of bicycle and pedestrian safety education, not tourists.
B.OTSC Grants Received During the Last Five Years.
The City of Ashland has not been the recipient of any State of Oregon Traffic
Safety Commission grant since Fiscal Year 1987.
II. Problem Statement.
A. What is the problem?
ACC I DENTS
As related in the State of
Oregon Highway Safety
Problem Analysis:
"E. Bicycle Safety
3. In 43% of the
reported car/bike
accidents, the motorist
was in error;"
Bicycle accidents in the
City of Ashland have
tripled over the last ten
years.
"4. As the popularity of
bicycling as a recreational activity continues to grow, more emphasis
needs to be placed on safety awareness and injury prevention;"
Bicycling is increasing in the City of Ashland and current opportunities for safety
education are limited to occasional bicycle rodeos and safety checks. There
are increasing numbers of conflicts between bicycles and pedestrians, with
some of the conflicts resulting in injuries.
"5. 1988 Health Division Trauma Registry statistics show 38% of all
bicycle injuries and fatalities involved significant head injury. Of the
recorded bicycle related significant head injuries in 1989, figures show
only a 4.5% helmet use rate. There is a need for bicycle helmet
education;"
It is estimated by the City of Ashland Bicycle Commission that fewer than 5% of
all bicyclists are currently wearing bicycle helmets. There are no programs to
encourage the wearing of bicycle safety helmets.
"6. There is currently no state required safety curriculum in Oregon
schools, and some schools do not offer any safety education for grades
K-12."
Ashland School District #5 does not integrate bicycle safety programs, such as
Oregon Traffic Safety Commission's Smart Cycling Program, as a part of their
curriculum.
"F. Enforcement
1. There is a continuing decline in the enforcement of traffic laws. Police
agencies are facing increased traffic volume, increasing population,
increasing crime rates, and expanding demands for service such as
hazard response, thus reducing discretionary patrol time, including traffic
enforcement. Agencies are also facing decreased manpower levels;"
The City of Ashland Police Department's resources and manpower are
becoming more limited while their caseloads are increasing. This is reducing
the amount of time they are available to enforce traffic safety issues related to
bicycles and pedestrians.
"2. Contributing circumstances linked to driver related factors in 1989 fatal
accidents include:l) Drinking and driving(43%), 2) Speeding(30%), 3)
failure to yield right of way(Il%), and 4) failure to stay in lane(61%)."
Motorists in the City of Ashland have been under increasing fire from the public
for not being aware of nor yielding the right of way to bicyclists and pedestrians.
Additionally, bicyclists do not always obey or know the rules of the road, and
frequently do not yield the right of way to pedestrians.
Over the last ten years there has been an average of seven serious pedestrian
accidents and nearly twelve serious bicycle accidents per year. It is estimated
that only around ten percent of all pedestrian and bicycle accidents are
reported. This means that the official figures represent only a small fraction of
the accidents actually occurring. In addition, the City has been experiencing at
least one pedestrian fatality in each of the last five years.
The public is demanding that pedestrian rights of way, especially at crosswalks,
be more strictly enforced. Pedestrians, especially senior citizens, college
students and young children, need pedestrian safety training to reduce the
number of injuries and fatalities. All pedestrian fatalities in the last ten years
have been senior citizens.
B. What is currently being done to solve the problem?
The City of Ashland Police Department has no current safety program targeting
pedestrians and bicyclists. Occasional bike rodeos are held to give grade-
school children bicycle skill and safety training, and to conduct bicycle safety
checks. There are currently no special safety programs targeting senior citizen
pedestrians.
III. Objectives.
A. To have 0 pedestrian fatalities by September 30, 1992.
B. To reduce pedestrian injuries from an annual average of 7, to 5.25 (by 25%)
by September 30, 1992.
C To reduce bicycle accidents from a ten year annual average of 11.8 to 8.85
(by 25%) by September 30, 1992 by Implementing a bicycle safety and
enforcement program.
D. To increase bicycle helmet usage from an estimated current level of 17% to
19%, by September 30, 1991, with the use rate determined by observed use
surveys.
IV. Proposed Activities.
A. Major Activities.
First Quarter:
.1, Date Collection and Analysis. The Pedestrian and Bicycle Safety
Officer (PBSO) will collect information and documentation relating to the
current bicycle and pedestrian safety situation. Hazardous sites as
targeted in the Ashland Comprehensive Plan Transportation Element will
be observed and reported, Meetings will be held with the targeted
groups (Youth Cyclists. Adult Cyclists, Youth Pedestrians, SOSC
pedestrians, Senior Pedestrians) to obtain their input.
2, Safety Proqram Development and Implementation. Utilizing the
information collected from meetings with the target populations, the
PBSO will develop safety programs geared to the special needs of each
population group.
Second Quarter:
Development of a Pedestrian Safety Proarem for the students at Sok4thern
~¢~)~Lt~r...~. The program will include a pedestrian safety
training seminar at the student union, talks with students in the
dormitories, and working with the Jay-walkers on Siskiyou Boulevard
between Palm Street and Frances Lane.
Third
Development of a Pedestrian Safetv Proaram for senior citizens. The
program will include a pedestrian safety training seminar to be held at the
Ashland Senior Center. Outreach will be made to other senior oittzens
through the media, utility billing newsletter, Ashland Cable Access, and
contacts with agencies serving senior citizens.
Quarter:
Crosswalk Awareness and Pedestrian Safetv. Public Awareness
programs will be developed targeting motorists, Media utilized will
include the Ashland Daily Tidings, Ashland Cable Access, and the City of
Ashland utility billing newsletter. Enforcement will be emphasized. A
second series of programs focusing on senior citizens' pedestrian safety
will be held.
Development gf ~ Pedestri~n Safety Program for School District #~
~uden~ The PBSO wilt coordinate with the school district to reinforce
their pedestrian safety activities, and will work with youth in target
locations throughout the City. The PBSO will lay the groundwork for fall
implementation of the Smart Cycling Program.
Fourth Quarter:
Development and Implementation of the Smart Cvclina Proaram. The
PBSO will work with the Ashland Bicycle Commission and teachers to
develop the curriculum and personalize it for Ashland. The PBSO will
work with teachers to Implement the program, and to obtain and train
parent/adult volunteers to help with on-street practice rides. The model
program will be held at one grade school, and the PBSO will promote its
integration as a regular part of the elementary program. A bicycle safety
seminar targeting college students will be developed and held at SOSC,
and will include safe mountain biking techniques. The Smart Cycling
Program will require bicycle helmets, and the SOSC seminar will
emphasize their importance.
Policy Setting and Data C0!lection, The PBSO will work to have a policy
implemented requiring City personnel to model "pedestrian aware" driving
(stopping at crosswalks when pedestrians are waiting). The PBSO will
provide information and training to all City personnel, in particular, public
works and police. No less than half of the PBSO's time will be spent on
enforcement during this phase of tho project. Sites targeted for safety
improvements will be observed and data collected.
September I to September 30, 1992. I;valuetion. The target groups will
be re-contacted for the public's feedback on the perceived effectiveness
of the program. Data will be compiled and the program will be evaluated.
Duration:
~1. Enfgrcem¢nt, Throughout the year the PBSO will be available for
approximately one-third of the time or more to enforce pedestrian safety
issues and bicycle traffic law.
B. Public Information Activities.
1. The PBSO will work with Ashland Cable Access to place existing
bicycle and pedestrian films on the channel. The timing of films to be
shown will co-ordinate with the target populations being approached,
2. Press releases and articles will be developed to provide publicity for
each piqase of the project and will be submitted to the Dally Tidings, and
the Medford Mail Tribune.
3. Bicycle and pedestrian safety educational articles will be submitted to
the Dally Tidings for each phase of the program,
4. The PBSO will work with Ashland Cable Access to develop a half-hour
video program identifying driving hazardous to pedestrians, hazardous
pedestrian and bicycle behavior, and safe behaviors.
C, Coordination.
This program will be coordinated with the following agencies:
Ashland Cable Access: Ashland Cable Access will work with the
Pedestrian and Bicycle Safety Officer in scheduling and developing video
programs related to pedestrian and bicycle safety.
Ashland School District #5: The school district will work with the
Pedestrian and Bicycle Safety Officer to Implement youth bicycle safety,
bicycle helmet and pedestrian safety programs.
Ashland Senior Center: The Center will provide access to the senior
citizens involved in their programs, and will help distribute materials.
Southern Oregon State College: The college will work with the
Pedestrian and Bicycle Safety Officer to Implement youth bicycle safety,
bicycle helmet and pedestrian safety programs.
V.Evaluation Plan.
A. Evaluation questions.
1. Pedestrians:
How many pedestrian fatalities have there been?
How many pedestrians have been injured?
Did we have 5.25 or fewer pedestrian injuries?
How many injured pedestrians were age 65 or older? What percent of
total are seniors?
What percent change has there been in the number of citations Issued to
motor vehicles violating pedestrian rights of way?
Has there been any change in the public's perceived level of pedestrian
safety?
2. Bicycles:
How many bicycle fatalities have there been?
How many bicycle injuries have there been?
Did we have 8.85 or fewer bicycle eccldents?
How many citations were issued for vehicles not yielding the right of way?
How many citations were issued to bicycles not yielding the right of way?
Has there been any change In the public's perceived level of bicycling
safety?
3. Bicycle helmets:
Whet percentage of bicyclists are wearing helmets?
Did we increase the percentege of bicydist~ weafi~9 helmets by at least
2 percent?
B. Data Requirements.
1. Data to be Collected.
The Data Table presented as Exhibit A will be submitted with required
quarterly reports.
2. Data system.
The PBSO will be responsible for collecting, storing and tabulating date..
Pedestrian and bicycle accident data, and bicycle helmet use
percentages will be collected for quarterly reports. The PBSO will work
with the Engineering Division on data collection end will coordinate
volunteers as needed to expand data collection opportunities where
funding for dete collection is not evailable. The PaSO will have access to
the City's computer network for deta compilation, tabulation and report
writing.
C. Evalueflon Design.
Data collected for the quarterly reports will be compared to the objectives
for the project, and percentages of chenge will be presented. The PBSO
will provide an analysis of the effectiveness of the progrem's projects,
and make suggestions for improvements.
D. Report Preparation.
A report will be submitted to OTSC following the requirements given in
Section VIII, Agreements and Assurances.
U
0
PEDESTRIAN ACCIDENTS
YEAR # ACCIDENTS
PEDS BIKES FATAL PED
1980 6 8 0
1981 9 6 1
1982 6 8 0
1983 6 11 0
1984 2 15 0
1985 6 7 0
1986 11 13 0
1987 9 12 1
1988 10 18 2
1989 6 16 1
1990 6 16 1
AVG: 7 11.82 0,55
SUM: 77 130.00 6.00
C)
w
W
~- CD
S±N3OIOOb' -t0 'ON
Exhibit B: Job Descriptions.
The following job description for a police
officer is as officially adopted by the Ashland
City Council:
Protection and Enforcement
POLICE SERIES
Gkq~ERAL DESCRIPTION OF SERIES
Employes are responsible for public safety and law enforcement within the City.
POLICE OFFICER
Characteristics
At the ent~-y level, the Police Officer performs patrol and/or investigation work
in the protection of life and property and enforcing laws and ordinances; assists
in maintaining security in the City Jail. Work is reviewed by a superior officer
for conformance with orders and regulations. Does related work as required.
Minimum Qualifications
Equivalent to: Successful completion of 90 college credit hours and successful
completion of a physical agility test as established by the Police Department.
SOUTHERN
OREGON
STATE
COLLEGE
May 17, 1991
Pamela J. Barlow
Administrative Assistant
Public Works Department
City of Ashland
Ashland, OR 97520
Dear ?am:
Southern Oregon State College would like to take this opportunity to express
our support for the City of Ashland's grant proposal to the State of Oregon
Traffic Safety Commission.
Over the last several years we have seen an increase in the number of students
using bicycles as their primary means of transportation in getting across campus
and accessing the Ashland downtown area. We have also seen during this period
and increase in the number of bicycle related accidents on campus and increasing
conflict between bicyclists and pedestrians on our walkways.
While we have attempted to offer some pedestrian and bicycle safety programs,
and enforce our campus pedestrian and bicycle regulations, we have not been
very effective in changing student behavior. Part of our problem has been
an understaffed Security and Safety Department that has not had the resources
to make bicycle safety a priority.
We would be more than pleased to participate in this project and look forward
to working with the Pedestrian and Bicycle Safety Officer in holding education
and safety programs for our students on the campus.
Again, we applaud the City's initiative in attempting to address this critical
need in our community.
Sincerely,
Steve Flynn
Dean of Students
STF/ps
cc: Ron Bolstad
Joey Ngan
OFFICE OF STUDENT SERVICES
1250 Slskiyou Boulevard
Ashland, Oregan 97520-5009
TEL (503) 5524221 FAX (503) 552~:140
SOUTHERN OREGON
STATE COLLEGE
ASHLAND. OREGON 97520
May 15, 1991
Pamela Barlow
Administrative Assistant
Ashland Public Works
Ashland, OR 97520
Dear Pam:
~h=s letter is to inform you that Ashland Cable Access fully
ports your efforts at obtaining a grant on improving bicycle
pedestrian safety tn Ashland.
Nearly 80~ of Ashland homes ar~ wired for cable telpvJsJon. The
access channel is available to them on the TGI Cablevision system lo-
cated on channel 9. One of our goals is to inform the citizens about
current issues. Bicycle and pedestrian safety certainly is an area that
the access channel can be of great value and assistance to you on this
subject.
The City of Ashland, as owner of th~ access channel, Js al/nwed cer-
tain programming time each week. It is up to city officiat~ tn detprmlne
which subjects they wish to place on the channel. Our staff i$ available
to assist you in the development of local programming on the bicycle and
pedestrian safety issue.
Good luck in your efforts to nbtaJn the grant, If Ashland Cable
Access can be of further assistance please feel free to contact me. We
have enjoyed working with you in the past and we look forward to work-
lng with you on more video projects in the future.
Cordially,
Pete Belcastrn
Director - Ashland Cable Access
Southern Oregon State Oollege
CITY
OF
ASHLAND
CITY HALL
ASHt-AN D, OREGON g7520
telephone (code 503) 482-3211
May 15, 1991
Pamela J, Barlow
Administrative Assistance
Public Works Department
City Hall
Ashland, OR 97520
Dear Pam:
The Ashland Senior Program staff wholeheartedly
supports and would cooperate fully in the proposed
Pedestrian and Bicycle Safety project.
We have previously expressed to Public Works
and the Police Department our concern for the safety
of our senior citizens walking and crossing streets
so we are pleased to offer our support of the draft
proposal. It is our feeling this is a worthwhile
project and we hopefully await further developments.
Sincerely,
S~har~irect or
Senior Program
ASHLAND PUBLIC SCHOOLS
Students, Parents, Community, and District Staff
working together to ensure each other's success
May 17, 1991
Dear Oregon Traffic Safety Commission Grantors,
I've studied and discussed the grant proposal submitted to you from the
Public Works Department of Ashland. As Director of Education, I
appreciate community involvement with our school children. We are
committed to the development of knowledge, skills, and attitudes that the
grant proposes. Therefore, I recommend your acceptance of this proposal.
Thank you.
Karbr~Sabers Dalrymple
Director of Education
KSD:cn
SCHOOL DISTRICT No. 5, JACKSON COUN'iW ,, ADMiNiSTRATION BUILDING ,. 885 SISKIYOU BOULEVARD · ASHLAND, OREGON 97520 · (503) 482-2811
~'t11." AGREEMENTS AND ASSURANCES
The following Agreements and Assurances apply to all
grants funded by the Traffic Safety Division (1SD),
Oregon Department of Transportation:
A. General
The activity described in this grant is undertaken
under the authority of Title 23, United States Code,
Sex:lions 402-408, and is subject to the administrative
regulations established by OMB Circulars A-21, A-87,
A-110, A-122, A-128, 48 CFR Pan 31. and 49 CFR
Part 18.
Any federal funds committed shall be subject to the
continuation of funds made available to TSD by the
National Highway Traffic Safety Administration
CNHTSA) and the Federal Highway Administration
(FHWA) by statute or administrative action.
The grantee shall ensure compliance with 49 CFR
Part 18.42 which addresses retention and access re-
quirements for grant-related records. Thc state, the
federal grantor agency and the Comptroller General of
the United States, or any of their authorized represen-
tatives, shall have the right of access to any boolcs,
document~, papers or off)er records of the grantee
which are PerUnent to the grant. These records must
be retained for a period of direr: years starting on thc
date thc grantee submit_s its final request for reim-
bursement for this grant.
Any obligation of grant funds extends otdy to fflose
costs incurred by the gramcc after authoriTation has
been given to proceed wiff) thc parlicular parl of thc
program involving costs.
5. Grant funds shall not be used for achy)ties previously
carried out with thc grantee's own rcsourocs.
Income earned through services conducted through die
project should be used to offset thc cost of fire project
and be included in Scc6on VI, Budget and Cost
Summary.
The grantee shall ensure that all grant-related ex-
pend)tams are included as a part of cad)y-wide audits
conducted in accordance with the Single Audit Act of
1984 (31 USC 7561-7). The grantee shall provide
TSD a copy of all Single Audit Rcports covering the
time period of thc grant award as soon as they become
available. Federal funds received arc Catalog of
Federal Domestic Assistance (CFDA) number 20.600,
State and Community Highway Safety Program.
The grantee shall promptly reimburse TSD for any
ineligible or unauthorized expenditures as determined
by a state or federal review for which grant funds have
been claimed and payment received.
9. The grantee and its contractors cannot usc federal funds
to influence federal employees, Members of Congress,
and Congm.qsional staff regarding specific grants. The
grantee and its contractors must submit disclosure
737-1006 (9/91)
influence thc decisions of federal officials on behalf of
specific projects. Signing this Agreement constitutes
a certification of compliance with these lobbying
10,
The grantee, its subcontractors, if any, and all
enlploycrs working under this agreement are subject
employers under the Oregon Workers' Compensation
Law and shall comply with ORS 656-017, which
requires them to provide workers' compensation
coverage for all their subject workers.
11.
The grantee shall make purchases of any equipment"
materials, or services pursuant to this Agreement
under procedures consistent with those oudined in the
Oregon Department of General Services
Administrative Rules (Oregon Administrative Rules,
Chapter 125: and Oregon State Law, including ORS
Chapter 279, and in particular ORS 279.312, ORS
279.314, ORS 279.316, and ORS 279.320.
12.
The grantee shall defend, save and hold harmless thc
State of Oregon, including thc Oregon Transportation
Commission, thc Oregon Traffic Safety Commiuec,
the Department of TransFortation, thc Traffic Safety
Division, and their members, officers, agenm, and
employees from all claims, suit_s, or actions of
whatever nature arising out of thc perfonnance of fl)is
Agreement, except for claims arising out of the
negligent acts or omissions of thc State of Oregon, its
employees, or representatives. This provision is
subject to thc limitations, it' applicable, sc) forth in
Arficlc XI, Section 10 of thc Oregon Constitution and
in thc Oregon Tort Claims Act. ()RS 30.2(¢l to
30.300.
11. Project Director's Responsil)ilities
Thc Project Director is rcsix)nsiblc tor fultilling dsis
Agreement and establishing and nxaintaining prtxrcdures
that will ensure the effective administration of thc proj~t
objectives. Thc Project Director shall:
Establish or use au accounting system that conlonns
to generally accepted accounting pnnciplcs, and ensure
that source documents arc developed which will
reliably account for thc funds expended.
Maintain copies of job descriptions and resumes of
persons hired for all project-related positions which arc
funded at 0.25 FYE or morc.
Maintain records showing actual hours ufili7x:d in
project-related activity by all grant-funded personnel
and by all other staff personnel or volunteers whose
time is used as in-kind match.
Complete a Quarterly Highway Safety Project Report,
including a Data Table as provided in Secdon VII.
Exhibit A. Each report must be signed by the Project
Director and submiued to TSD by the tenth of the
month following the close of each calendar quarter for
tim duration of the grant period.
Page 1
Submit a Claim for Reimbursement within 35 days of
the end of the calendar quarter in which expenses were
incurred, using thc form provided by TSD. Copies of
invoices and/or receipts for all specified items
(Contractual Services, Travel and Subsistence,
Printing, and Equipment) must be submitted to TSD
with the Claim for Reimbursement. Claims may be
submitted monthly, and must be submitted at least
quarterly. Claims must be signed by the Project
Director, duplicated signatures will not be accepted.
Propare a project evaluation in accordance with the
Evaluation Plan described in the grant document. Thc
report will be no more than ten pages and will include
the following elements:
a. A summary of the project including problems ad-
dressed, objectives, major activities, and accom-
plishments as they relate to the objectives.
b. A sum/nary of the costs of the project including
amount paid by TSD, funded agency, other
agencies, and private soumes. The amount of
volunteer time should be identified.
c. Discussion of implementation process so that
other agencies implementing similar projects can
learn from your experiences. What went as
planned? What didn't work as cxpected? What
important elements made the project successful or
not as successful as expected?
d. Responses to Evaluation Questions. List each
question and answer. Refer to Data Table.
c. Completed Data Table.
A draft must be submitted to TSD for review by thc
last day of the grant period. A final report
incorporating TSD staff comments must be submitted
within one month after thc TSD review is completed.
C. Project Revision
Any proposed changes in the project objectives, key
project personnel, time period, or budget must bc
rcqucsted in writing, and rcceivc the approval of TSD.
A Grant Adjustment Form will DC signed by both
TSD and thc grantee.
Any time extonsion in the project period must Dc
requested at lcast six weeks prior to the end of the
project period and approved by the federal grantor
agency if federal funds am involved.
D. Non-Discrimination Assurance
1. Thc grantee and its contractors will comply with Title
VI of the Civil Rights Act of 1964 and Section 504 of
the Rehabilitation Act of 1973, as amended, and as
implemented by 49 CFR paris 21 and 27, and with the
Executive Order 11246, entitled "Equal Employment
Opportunity" as amended by Executive Order 11375
and supplemented by Department of Labor regulations
41 CFR Part 60, and shall ensure that no person shall
on the grounds of race, color, creed, sex or national
origin Dc excluded from participation, be denied file
benefits of, or be otherwise subjected to discrimination
under any program or activity under this project.
737-1006 (9/91)
Tile grantee and its contractors shall ensure that em-
ployment and procurement of goods and services made
in connection with the project will be provided
without regard to race, color, creed, sex or national
origin.
'lite grantee and its contractors shall take all necessary
affirmative steps in accordance with 49 CFR Part 23
to ensure that minority business entcxprises and/or
business enterprises owned and controlled by women
have the maximum opportunity to compete for and to
perform contracts.
The grantee and its contractors shall ensure that no
otherwise qualified handicapped person shall, solely by
reason of his/hes handicap, be excluded from
participation in, be denied the benefits of, or otherwise
bo subjected to discrimination under any program or
activity related to this grant.
The grantec slmll ensure that any contracts ami subcon-
tracts awarded in excess of $10,000 shall contain a
provision requiring compliance with the standards set
in paragraphs I through 4 of this section.
E. Contracts and Other Service Agreements
Any contracts or other scrvicc agreements flint are
entered into by tile grantee as part of this project shall
be reviewed as~d approved by TSD to determine
whether thc work to be accomplished is consistent
with the objectives of the project, and whethcr the
provisions of paragraphs 2 tl~rough 4 of this section
are colzsidc ~n~4-
All contracts awarded by thc grantee strall include thc
provision that any subcontracts include all provisions
stated in this section or the provision that no suDcon
tracts slmll be awarded.
The grantee shall ensure dxat each contractor adhere to
applicable requirements established for the grant and
diat each contract include provisions for the following:
a. Administrative, contractual, or legal remedies in
instances whoro contractors violate or breach con-
tract terms, and provide for such sanctions and
penalties as may be appropriate.
b. Mandatory standards and policies relating to
energy efficiency which are contained in the state
energy conservation plan issued in compliance
with the Energy Policy and Conservation Act
(PL 94 - 163).
c. Access by the grantee, thc state, the federal
grantor agency, the Comptroller General of the
United States, or any of their duly authorized
representatives, to any books, documents, papers,
and records of the contractor which are directly
pertinent to that specific contract, for thc purpose
of making audit, examination, excerpts, and
transcriphons. Grantees shall require contractors
to maintain all required records for flu-ce years after
grantecs make final payments and all other
pending matters arc closed.
Notice of grantor agency requirements and regu-
lations pertaining to reporting, requirements and
Page 2
regulations pertaining to patent fights with
respect to any discovery or invention which arises
or is developed in thc course of or under such
contract, and requirements and regulations
pertaining to copyrights and rights in data.
Requirements given in Section A. 9-12.
Where applicable, contracts shall include the
following provisions.
a. Termination for causc and for convenience by the
grantee including thc manner by which it will be
effected and thc basis for the settlement.
(Contracts in excess of $10,000)
Compliance with Executive Ckdex 11246 of
September 24, 1965 entitled "Equal Employment
Opportunity,~ as amended by Executive Order
11375 of October 13, 1967 and supplemented in
Dept. of Labor regulations (41 CFR Part 60).
(Contracts in excess of $10,000)
c. Compliance with the Copeland "Anti-Kickback"
Act (18 USC 874) as supplemented in Dept. of
Labor regulations (29 CFR Part 3).
(Construction or repair contracts)
Compliance with the Davis-Bacon Act (40 USC
276a to a-7) as supplemented by Dept. of Labor
regulations (29 CFR Part 5). (Construction
contracts in excess of $2,000)
e. Compliance with sections 103 and 107 of the
Contract Work Hours and Safety Standards Act
(40 USC 327-330) as supplemented by Dept. of
Labor regulations (29 CFR Part S). (Contracts in
excess of $2,500)
f. Compliance with all applicable standards, orders,
or requirements issued under Section 306 of the
Clean Air Act (42 USC 1857 (h)), Executive
Order 11738, and Environmental Protection
Agency regulations (40 CFR Part 15).
(Contracts in excess of $100,000)
g. Bidders, proposers, and applicants must certify
that neither they nor their principals is presently
debarred, suspended, pmpesed for debarment,
declared ineligible, or voluntarily excluded from
participating in this transaction by any federal
agency or department. (Contracts in excess of
S25,000)
F. Travel
The grantee shall keep a record of all significant travel.
In-state Dips outside the grantee's jurisdiction should
be summarized on Quarterly Highway Safety Project
Reporu. Reimbursement will only be authorized for
those travel expcnditoms specified in the grant budget.
All out-of-state travel must be approved by TSD. To
receive authorization, the grantee shall submit a letter
detailing the need, cost, and dates of travel at least two
weeks prior to the planned departure date. Reports on
out-of-state trips shall be submitted to TSD within
two weeks of return.
3. Reimbursement will only be authorized for travel of
persons employed by the grantee in project-related
activities unless prior written approval is granted by
TSD.
737-1006 (9/91)
G. Development of Printed or Production Materials
The grantee shall provide TSD with draft copies of all
materials developed using grant funds. TSD may
suggest revisions and will approve production.
All brochures; course, workshop and conference an-
nouncements; and other materials that are developed
and/or printed using grant funds shall include a state-
ment crediting TSD and federal participation.
Materials produced through this p~ject shall be
provided to TSD for its use and distribution and may
not be sold for profit by either the grantee or another
party.
H. Equipment Purchased with Grant Funds
A Residual Value Agreement shall be completed and
submitted to TSD if grant funds are used in whole or
in part to acquire any material or equipment costing
over $250. A copy of the original vendor's invoice
indicating quantity, description, manufacturer's
identification number and cost of each item should be
attached to the signed agreement. All equipment
should be identified with a property identification
number.
All material and equipment purchased shall be
produced in the United States in accordance with
Section 165 of the Surface Transportation Assistance
Act of 1982 (Pub. L. 97-424; 96 Stat. 2097) unless
the Secretary of Transportation has demmfined under
Section 165 that it is appropriate to waive this
agreement_
Material and equipment shall be used in the program
or activity for which it was acquired as long as needed,
whether or not the project continues to be supported
by grant funds. Ownership of equipment acquired with
grant funds shall be vested with the grantee. Costs
incurred for maintenance, repairs, updating, or support
of such equipment shall be borne by the grantee.
If any material or equipment ceases to be used in
project activities, the grantee agrees to promptly
notify TSD. In such event. TSD may direct the
grantee to transfer, return or otherwise dispose of thc
equipment.
i. Debarment
The grantee, in accepting this Agreement, certifies that the
agency or its officials are not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this transaction by any state
or federal agency or department_
J. Termination
The TSD may terminate this Agreement for
convenience in whole or in part whenever:
a. The mquisito state and/or federal funding becomes
unavailable through failure of appropriation or
otherwise; or,
Page 3
b. The requisite local funding to continue this
project becomes unavailable to grantee; or,
c. Both parties agree that continuation of the project
would not produce results commensurate with the
further expenditure of funds.
The TSD may, by written notice to grantee, terminate
this Agreement for any of the following reasons:
a. The grantee takes any action pertaining to this
Agreement without the approval of TSD and
which under the provisions of this agreement
would have required the approval of TSD; or,
b. Thc commencement, prosecution, or timely
completion of the project by grantee is, for any
reason, rendered improbable, impossible, or
illegal; or,
c. The grantee is in default under any provision of
this Agreement
K. Conditions of Project Approval
Actions taken by the Oregon Traffic Safety Committee, if
any, regarding conditions under which this project is
approved are given in Section VII, Exhibit D. The grantee
agrees to follow these conditions in implementing the
projecC
L. Contract Provisions and Signatures
It is understood and agreed that the grantee shall comply
with all federal, state, and local laws, regulations, or
ordinances applicable to this agreement and that this
Agreement is contingent upon grantee complying with
such rcquiremenks.
This Agreement shall be executed by those officials
authorized to execute this Agreement on the grantee's
behalf. In the event grantee's governing body delegates
signature of the Agreement, grantee shall attach to this
Agreement a copy of the motion or resolution which
authorizes said officials to execute this Agreement, and
shall also certify its authenticity.
Title
,, /;'/~,; /
Date
TO BE COMPLETED BY TSD
Project #: DE-92-20-06
Title: Ashland Model Pedestrian/Bicycle Safety Proc.
Committee approval date:
Total project cost:
TSD grant funds:
All matching funds:
Match source(s):
9/10/91
$55,000
$40.000
$15.000
Ashland Police Dem.
Administrator, T~affi{ S-a~rl~ivision
Oregon Deparnncnt of Transportation
737-1006 (9/91) Page 4