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Home My WebLink AboutStormwater Mgmt. Plan CITY OF ASHLAND Council Communication Title: Dept: Date: Submitted By: Reviewed By: Approved By: Update on the Stormwater Management Plan Public W orks/ Community Development February 4, 20i4 tudy Session) James Olson Paul Nolte Gino Grimaldi. (" Synopsis: James Harper of Tetratech/KCM Inc. and Greg Stabach of Rogue Valley Council of Governments will present an update on the status of the City's Stormwater Management Plan. Recommendation: It is suggested that Council support the efforts of the Consultants and Rogue Valley agencies in the development of a Storm'water Management Plan to ensure continued practices for regional, water quality improvement. Fiscal Impact: $100,000+ over 5 years Background: Ashland has a long standing reputation of being vitally concerned with the environment and especially with our surface waters. Years ago we began taking steps to improve storm water discharges and now have moved into a higher gear in that regard. In December of 2002 the City was notified by DEQ that Ashland had been designated by federal regulations for inclusion in the National Pollution Discharge Elimination System (NPDES Phase II) permit program for "small" municipal separate storm sewer systems (MS4s). This designation required the City to acquire an NPDES storm water permit. The permit application and fee was submitted to DEQ on March 10, 2003 as required. Under the conditions of the permit the City has been given 12 months to develop a stormwater management plan. Since five other agencies (Medford, Central Point, Talent, Phoenix and Jackson County) in the area are facing the same requirements it was determined that the best course of action would be to select a consulting engineering firm and develop the required plans with a regional outlook. The six agencies selected Tetratech/KCM to assist in the development of the stormwater plan. R VCOG was also contracted to provide assistance in the public outreach and public education element of the plan. A stormwater advisory team (SWAT) was formulated with representations from each of the agencies to administer the contract and develop the plan. Although each agency will be required to submit its own plan much of the effort 'will be from a regional viewpoint. C:\WINDOWS\TEMP\CC Stormwater Mgmt Plan 2 4 04 StudY,Session.doc r~' 11 n "ml I UI. ~ II The final plan must include the following elements: -Stormwater Public Education and Outreach Program -Stormwater Public Involvement and Participation Program -Illicit Discharge Detection and Elimination Program -Construction Site Stormwater Runoff Control Program -Post-Construction Stormwater Management Program -Pollution Prevention in Municipal Operations Program The City will have five years to fully develop, implement and monitor the effectiveness of its stormwater management plan. The Public Works and Planning Departments have been working together to implement various elements of the program. The Phase II requirements have provided a legal background for implementation of a Riparian Ordinance which is crucial for stream protection. Planning began this work several months ago by contracting with Fischman Inc. to conduct a riparian corridor mapping and inventory. This work is now basically complete and the drafting of the ordinance should be completed within the next six months. Attachments: Copy of Phase II permit form C:\WINDOWS\TEMP\CC Stonnwater Mgmt Plan 2 404 Study Session.doc r~' NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM GENERAL PERMIT APPLICATION FOR SMALL MS4s . Oregon Department of Environmental Quality (' 1. Legal Name: City of Ashland 20 E Main Street, Ashland, OR 97520 2. Type of Entity: 0 Federal 0 State o County 3. Responsible Official: Gino Grimaldi Organization: City of Ashland Mailing Address: 20 E Main St 4. Primary Contact: Paula C. Brown Organization: City of Ashland Mailing Address: 20 E Main St s. Invoice to: Paula C. Brown Billing Addre~s: 20 E. Main St 121 City o Other: Title: City Administrator Telephone #: 541 488-6002 City, State, Zip Code: Ashland OR 97520 o Special District Title: Public Works Director I City Engineer Telephone #: 541 488-5587 City, State, Zip Code: Ashland OR 97520 Telephone #: 541 488-5587 City, State, Zip Code: Ashland OR 97520 a) The Urbanized Area within which the MS4 is located (or municipality if not located within an Urbanized Area): Medford b) The latitude and longitude of the approximate center of the applicant's MS4: Latitude Longitude 11- 1UN) 122 .11 Min. Sec. Deg. Min. ~ Deg. 45lW) Sec.; 2. Is any portion of the MS4 located on Tribal Lands? 0 YES 0 NO 3. Name of receiving water(s): Ashland Creek, Bear Creek 4. Does the applicant plan to rely on another governmental entity(s) satisfy any pennit obligations? laYES 0 NO If "YES", which entities will be sharing pennit responsibilities: See Attached Exhibit 'A' S. Attach a summary of the actions you will take to develop a Stonn Water Management Program Plan, and an associated timetable for completing these actions. See attached Exhibi~ IBI I hereby certify that the Infonnation contained In this application Is true and correct to the best of my knowledge and belief. In addition, I agree to pay all pennlt fees required by Oregon Administrative Rules 340~45. This includes a renewal application fee to renew the pennit and a compliance detennination fee invoiced annually by DEQ to maintain the penn it Paula C. Brown P .E. Name of Legally Authorized Representative (fype or Print) ~ ./ Signature of Legally Authorized Representative Public Works Director I City Engineer Title S- A4 /J?L b ?/ Date DEQ/WQ/SWM-KM-00447.doc (12/02) . - 1 - II n 'III I BI. U 1.1 EXHIBIT A . CITY OF ASHLAND, OREGON NPDES GENERAL PERMIT APPLICATION SECTION 8-4- QUESTION: Does the applicant plan to rely on another governmental entity to satisfy any permit obligation? RESPONSE: The City of Ashland views the issue of storm water pellution prevention and water quality improvement as a regional responsibility that cannot be adequately addressed on an individual basis. The City of Ashland intends to work closely with the following communities to develop its program: · City of Medford · City of Central Point · City of Grants Pass · City of Talent · City of Phoenix · Oregon Department of Transportation · Jackson County In addition the City of Ashland expects to rely heavily on the Rogue Valley Council of Governments for information, support, assistance and training. It is further anticipated the RVCOG will provide much of the public I community outreach program. EXHIBIT B ACTION PLAN FOR DEVELOPING A STORMWATER MANAGEMENT PLAN FOR THE CITY OF ASHLAND · research and identify targeted audiences and goals July 1, 2003 · research media options including utility billing stuffers, newspaper articles, brochures, workshops and local cable access outlets October 1, 2003 · research and obtain authorization to use educational material from other jurisdictions July 1, 2003 RVCOG rpublic Works Administration RVCOG I Public Works Administration RVCOG I Public Works Administration Public Works Administration · develop storm drain system map wloutfalllocations November 1, 2003 December 1, 2003 · develop procedures for inspection and detection of illicit discharges · outline elements of illicit discharge ordinance and enforcement program December 1, 2003 February 17, 2004 · submit proposal for illicit discharge program to council (as part of SWMP) GIS Specialist Public Works Administration I Planni Public Works Administration I Plannin Public Works Administration ; ~ \i!~ <. 'I\E(::r~\~} ~ ~. i :\~'/ J=:-I~f ('t 1~'~~~ (;:{; r(; 1 teV'i } r(tY:JtO~1 (~(Jf~n NC)L ;:if~~~:( l;!;;~N ,~!~;ir(f '1 -:;C;U.~, ;\d(>:i~r~" ::lLnr~ f l.;C. t ;:'-f€ ~~ r~'q ~ 'j I r]i\\t~f(J~l,.t'i:;'1t ~r A . ( . outline elements of a construction site erosion control ordinance September 1, Engineering I Planning I 2003 Buildino . develop inspection protocol and ordinance compliance mechanisms September 1, Engineering I Planning I 2003 Building November 1, Engineering I ! . develop procedures for construction site plan review 2003 Planning I Building Engineering I I · conduct preliminary training for inspectors (coordinate with planned DEQ training) November 10, I Planning I I 2003 Buildino \ I I. . submit proposal for construction erosion control program to council (as part of February 17, Public Works ! I SWMP) . 2004 Administration I 11 nllll I til. ~ II develop a riparian protection ordinance 4 research and evaluate BMPs to be included in a post-construction storm water run- off policy February 1, 2004 · outline process for ensuring compliance with regulations and long term maintenance February 1, 2004 Planning Engineering I Planning Engineering I Planning Public Works Administration · inventory all municipal operations that may contribute to or minimize storm water pollution AugUlst1.2oo3 · research pollution prevention options implemented by other jurisdictions August 1, 2003 October 1. 2003 Novomber 28. 2003 February 17. 2004 · evaluate and select recommended pollution prevention measures · conduct training for municipal maintenance employees · submit proposal for pollution prevention program to council (as part of SWMP) Public Works Superintendent