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Home My WebLink About2004-052 Contract - Leopold Water ERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25,000 CITY OF kSHLAND CITY OF ASHLAND 20 East Main Street Ashland, Oregon 97520 Telephone: (541) 488-5347 FAX: (541) 488-6006 CONSULTANT: ADDRESS TELEPHONE FAX: LEOPOLD WATER & WASTEWATER PRODUCTS 227 SOUTH DIVISION STREET ZELIENOPLE PA 16063-1313 503/292-4690 503~292-4694 BEGINNING DATE: JANUARY 27, 2004 COMPLETION DATE: JUNE 1, 2004 COMPENSATION: NTE $10,000 (QUOTE AMENDED BY ATTACHED EMAIL DATED 11/21/03 BY RIC TOWER) SERVICES TO BE PROVIDED: SUPPLY OF 320 SQUARE FEET OF IMS (INTEGRAL MEDIA SUPPORT) AND OTHER INCIDENTAL WORK AS DESCRIBED IN THE QUOTE, EXCLUDING THE PROVISION FOR SAND AND ANTHRACITE PER THE ENCLOSED EMAIL CORRESPONDENCE DATED 11121103. ADDITIONAL TERMS: CiTY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workedike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,713 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days wdtten notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 1110. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of ali persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONSULTANT: TITLE ~;2/,.g) ,.~_ ¢_.~ /V'ld~9,-, r. C/'" DATE ~///',/_,_~ .~' Federal ID # ,.."~ '- ~/ ?" J~<~ 9 ./ Or Social Security # · CITY OF ASHLAND: BY CITY ADMINISTRATOR ~ . OR BY F~R D AT E: ~-//,/?',~ ~ CONTENT REVIEW: /~'~ - DATE: /.~ ~ ~.~'Y~EPARTMENT~ HEAD .U.CH SE O.DE.. / G:\pub-wrks\eng\dept-admin\ENGINEER\PROJEC'lA2002\02-07 Leopold Contract 1 04.doc (for City purposes only)CiTY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 (~FORMS\contract for personal services)(rev'd 9/01) OCT ~0 ~003 9:34RM TRERTME~T EQUIPMENT 5032824694 p.2 October 17, 2003 PROPOSAL NO. TO: ATTEHi'ION: SUBJECT: I.NLS.~ Cap Replacemenl: ~ PA 16t~3-1313 We are pleased to offer the following materials and services by the F. B. Leopold Company, Incorrxxated. This proposal was prepared using the old Leopold cor~J~ac~ for Ashland along with RLTER MEDI~. ' om (1) rd~-. 320 squan~ be~ SIUCA SAND - 12' Depth plus 1/2" ~ng allowar~e ~ 5% ~ Effective Size: 0.45- 0.55 mm 17.5 Tons 1" skimming allowance Effeclive ~ 0.95-1.05 mm Uniformity Coefficient 1.3 13 Tons Materials meet and/~ excccd American Water Works Association Standard B100-96 characteristics of the filtering material will be provided for review and approval prior to OCT 20 2003 9:34RH TRERTNENT EQUIPHEffT 503~924694 p.3 Proposal No. 03-2082 ~ 17, 2OO3 Page 2 PACKAGING AND. ,PLACEM.ENT EQUIPMENT: Sand -100 bs. each; .NYd'.'a~e - 50 lbs. each) and palletYzed. QUANTITES: qumay mq~emen~. F~e pa=~ (5%) extra sand ~ ~ to cover ~ DELIVERY: IltlANUFACTIJRER'S $SNK~ES: persoru'~ about the proper installation technique of the equipment will be provided, This job-eJte in one (1) trip. Additional services may be obtained at the cxsrmnt prevailing rate plus ,pmCING: Pricing is for shipments on .or before March31,2004. We do not inClude any applicable taxe~ I~VIpFACTURING_ LEAD'rIME: Please consult our factory for .manufacturing lead-times. OCT 20 ~003 9:348M TRERTME~T EQUIPMENT 503~924B94 p.4 Proposal No. 03-2062 October 17, 2003 Page3 .~UMMARy; We propose to furnish ~e above-described material f0r a total Io~ net selling ixlce ~f $ t8,162.00, f.o.b, shipping point with full truck freight allowed to jobsite. This price is fln'n for nine(y (90) days, based on shipment of ali matra!a! by March 31, 2004. EquiPment supped and invoiced after this date shall be escalated at the rate of one and one-half percent (1-1rz%) per month. For further information pertaining to the equipment contained in this proposal, please contact our area rapresef~e at the following location: Treatmer~ Equipment Co., Inc~ P.O. B~ 25788 Podland, OR 97298 Phone: (503) 292-46a0 Fax: (503) 29~ Respeclf~ly, F. B. LEOPOLD COMPANY, INC. Richard ~ Regional Manager OCT 20 2003 9:34RM TRERTMENT EQUIPMENT 5032924G94 p.S OCT 20 2003 9:34RM TRERTM£NT EQUIPMENT 5032924694 p.6 to a $500.00 can~lalk~ f~t .. INDUCEMENTS. GUARANTEES. WN~m~ftlE$, N)gMllOfl~ OR CON~~$ OTHER THANAS~ET ~ (BUYER) BY: BY: ......... .2of2 From: "Ric Tower" <ric~treatmentequipment.com> [ric~treatmentequipment. com] on behalf of"Ric Tower" <ric~treatmentequipment.com> Sent: Friday, November 21, 2003 11:54 AM To: <pieter~ashland.or.us> Subject: Leopold Quotation Pieter- The price deduction for Leopold low uniformity coefficient anthracite and sand filter media is $8,162 from the amount previously bid. If you have questions or concerns on any of this, please let me know. Regards- Ric Tower Treatment Equipment Company Phone: 503-292-4690 Fax: 503-292-4694 e-mail: rie~treatmentequipment.com CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 Page 1 / 1 CITY RECORDER'S COPY J PONO~BE~ J 02J24/2004 J 04861 VENDOR: 008229 LEOPOLD WATER & WASTEWATER 227 SOUTH DIVISION STREET ZELIENOPLE, PA 16063o1313 SHIP TO: Ashland Public Works (541) 488-5587 27-1/2 N MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: 01/27/2004 Special Inst: Req. No.: Dept.: PUBLIC WORKS Contact: Paula Brown Confirming? No Quantity J Unit Description Unit Price Ext. PriCe : THIS IS A REVISED PURCHASE ORDER · : BLANKET PURCHASE ORDER Water Treatment Plant Filter Media #6 10 000.00 Filter Media ~320 Sq Feet of IMS CAP )lastic beads and technical support for · installation · ' CSK Be.qinnin.q date: 01/27/2004 Completion date: June 1, 2004 Insurance required / On file · PreleCt #02-07 SUBTOTAL 10,000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 10,000.00 ASHLAND, OR 97520 Account Number Amount Account Number Amount ; E 670.08.19.00.704200 10,000.00 VENDOR COPY NOTICE OF TRANSMITTAL TO: KARl OLSON DATE: PURCHASING PROJECT: JOB NO.: SUBJECT: FEBRUARY 23, 2004 WTP FILTER REPLACEMENT 02-07 CONTRACT DOCUMENTS THE FOLLOWING ITEMS ARE BEING SENT TO YOU: Enclosed please find one fully executed original contract and requisition for Leopold Water & Wastewater Products for water filter media for water filters at the water treatment plant. ENCLOSED ~/ UNDER SEPARATE COVER REMARKS: COPIES TO: Department of P3flsIic~ .~W~orks By: Dawn Lanf6 Title: Adminigtr~Ve Atssistant PUBLIC WORKS Tel: 541-488-5587 20 E. Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland,or.us G:\pub-wrks\eng\dept-admin\ENGtNEER\PROJECT~2002\02-07 Leopold Executed Contract IH NOT 2 04.doc CITY OF -ASHLAND REQUISITION No. PW 293 - FY 2004 Department Public Works Vendor Leopold Water & Wastewater Products 227 South Division Street Zelienople PA 16063-1313 Account No. 670.08.19.00.602400'- Date January 26, 2004 Requested Delivery Date Deliver To Pieter Smeenk Via Paula Brown ASAP (* Note: Please allow approximately two(2) weeks for delivery on items not generally caried in stored, and approximately two (2) months on printing jobs.) Item No. Quantity Unit Description Use of Purchasing Office Only Unit Price Total Price PO No. Water Treatment Plant Filter Media #6 Filter Media-320 sq feet oflMS CAP plastic beads and technical support for installation $ 10,000.00 TOTAL $ 10,000.00 for Kari: BID /RFP/EXEMPT: Exempt Contract Start Date: Contract Completion Date: Insurance on file: I YES I NO Project No: 02-07 Job No. Unit No. I hereby certify that the above items are necessary for the operation of this department and are budgeted r~ /Department Head or Aut orize Person Issued By Date Received By G:Pubwrks\eng\deptadmin\engineer\project\02-07 Leopold Plastic Beads Requisition 10 03.xls