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HomeMy WebLinkAbout2004-0316 Council Mtg PacketCouncil Meeting Pkt. BARBARA CHRISTENSEN CITY RECORDER CITY OF -ASHLAND AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL March 16, 2004 -7:00 p.m. Civic Center Council Chambers, 1175 E. Main Street II. III. IV. VI. VII. VIII. PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF MINUTES: Regular Council Meeting Minutes of March 2, 2004. SPECIAL PRESENTATIONS & AWARDS: (None) CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Confirmation of Mayor's appointment of Amy Crumme Korth to the Housing Commission for a term to expire April 30, 2005. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker, unless it is the subject oft Land Use Appeal. All hearings must conclude by 9:30 p.m. or be continued to a subsequent meeting.) (None) PUBLIC FORUM: Business from the audience not included on the agenda. (Total time · allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) UNFINISHED BUSINESS: (None) NEW AND MISCELLANEOUS BUSINESS: (None) ORDINANCES~ RESOLUTIONS AND CONTRACTS: . ~i" 1. First reading by title only of "An Ordinance Creating New Sections 15.28.150 and 15.28.160 of the Ashland Municipal Code to Provide Fees for the Uniform Fire Code Plan Review and Inspections Be Set by Resolution." .' COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9 VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US Xl. Xll. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS: 1. Report from Councilor Kate Jackson on National League of Cities conference. ADJOURNMENT: REMINDER A Study Session will be held at noon on Wednesday, March 17 in Council Chambers to discuss the Charter Review. A Special Council Meeting with the City Council and the Citizens' Budget Committee will be held at 7:00 p.m. on Thursday, March 18 in Council Chambers to discuss the Ashland Fiber Network. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735- 2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35:104 ADA Title I). COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9 VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.'US MINUTES FOR Tmi'. REGULAR MEETING ASHI,AND CITY COUNCIL March 2, 2004 - 7:00 p.m. Civic Center Council Chambers, 1175 E. Main Street CALL TO ORDER Mayor DeBoer called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers. ROLL CALL Councilor Laws, Amarotico, Hartzell, Jackson, Heam and Morfison were present. - APPROVAL OF MINUTES The minutes of the Regular Council Meeting of February 17, 2004 were approved as presented. SPECIAL PRESENTATIONS & AWARDS (None) CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2. Liquor License Application from Lisa Brown dba Pasta Piatti located at 358 E. Main Street. 3. Termination of a Public Utility Easement at 755 Oak Street. Councilor Hartzell requested item #3 be pulled for discussion. Councilor Hartzell/Morrison m/s to approve Consent Agenda items #1 and #2. Voice Vote: Ali AYES. Motion passed. Community Development Director John McLaughlin clarified that the adjustment to the parcel is pei-iiianent and cannot be subdivided. McLaughlin also noted that the easement runs from Oak Street to Tax Lot 2709. The owners of the property (Zaller & Geddes) wish to move the buildable area out of the flood plain and in order to do so the public utility easement needs to be terminated. Councilor Amarotico/Hartzell nOs to approve Consent Agenda item #3. Voice Vote: All AYES. Motion Passed. PUBLIC Hlr~ARINGS (None) PUBLIC FORUM (None) UNHNISHED BUSINESS: 1. Adoption of the 2004-2005 Council Goals. City Administrator Gino Grimaldi explained that several modifications had been made to the Council Goals following Council's input at the last City Council Meeting. The next step is to approve the Goals; then Staff will generate the Work Plan and present it to the Council in mid-April. Councilor Jackson pointed out that the goal to finish the Downtown Plan was not included, however it was a proposed goal listed by the Staff. Grimaldi informed the Council that this could still be added to the Council Goals. Community Development Director John McLaughlin explained that the Downtown Plan is something that Staff is continuing to work on, and that there are several components of the Plan listed in the Council Goals including the Parking Plan, Circulation Plan, and the Public Pedestrian Streetscape. He added that the C/'7T COUNCIL MEETING PAGE I OF 4 .MARCH 2, 2004 timeframe has been pushed back a bit and they are looking at addressing the Parking Plan this spring. The Circulation Plan will be addressed next, which will address the issue of bike lanes. Council discussed adding this as an agenda item for a future Council Meeting or scheduling a Study Session in order for Staff to present the entire Downtown Plan. Council discussed adding the completion of the Downtown Plan to the Council Goals with a fulfillment date by the end of fiscal year 2005 Grimaldi stated that he felt it would be appropriate to add this to the Council Goals and to schedule a work session in June to review the components of the Plan. He added that his recommendation would be to look at this goal during the next step of the process when Staff will be presenting the Work Plan to the Council. At that time, if the Council believes that an item would benefit from a Study Session, it can be identified and Study Sessions could be scheduled throughout the year. Colin Swales/461 Alison StreeffBmught attention to Goal #8 which stated "Amend ordinance to stop allowing single-family residential development in mixed-family residential zoning districts." Swales voiced concern that this conflicts with the other goals that mention the preservation of the Historic Districts. He noted that the majority of the residential Historic Districts are zoned multi-family and stated the City recently passed ordinance amendments that encourage affordable housing and multi-family housing in those zones. Swales is concerned with the language used in the goal and questioned if a owner lost their home to a fire, would they be able to replace their single-family dwelling? Ron Roth/6550 Old Hwy 99S/Submitted a two page letter to the Council which listed the following suggestions: · Element Ill - Housing: Would like to add "The City of Ashland has the responsibility to do everything possible to help provide housing in Ashland for people who work in Ashland." · Goal #3: Roth volunteered to be a member of the Charter Review Committee. · Goal #7: Stated the Goal did not mention the Ski Area and feels if the City is going to be involved with the entire Ashland Watershed, than the Mt. Ashland Ski and Snowboard Resort needs to be part of the mix. · Goal #8: Would add that the City coordinate with the ASD, SOU, OSF, ACH and private employers; also suggests performing an inventory of all publicly owned lands that are currently undeveloped or under utilized that could provide land for affordable housing. · Goal #13: Feels that dealing with AFN and figuring out what's happening there should be the over-riding goal for the Council for this year. · Goal #14: Stated the bullet pointS, listed are all great ideas. · Goal #18: Would like to see a Flood Emergency Procedure where a chain of command is established and questioned who would be in charge in the absence of Public Works Director Paula Brown. Mayor DeBoer voiced concern over the wording "Amend ordinance to stop allowing single-family residential..." Councilor Heam commented that he also had concem with the ability to replace a single-family home under the current proposed wording in Goal 8. Councilor Hartzell proposed changing the language to read "Adopt strategies to limit single-family residential development in mixed-family residential zoning districts." She also clarified that a recommendation made at the last Council Meeting was not included; The last bullet point for Goal #8 should read "Provide in-kind support to ACLT to further affordable housing for Ashland." Hartzell also commented on the proposed Charter Review and noted that she had not heard what the problems were that would warrant changes to the Charter. She felt that the Council was going for a solution without defining what the problems were. Mayor DeBoer explained there were some things in the City Charter that had not been changed since 1970, noting issues regarding the Hospital. He commented that it is normal for a City Charter to be reviewed every CITY COUNCIL MEETING .MARCH 2, 2004 PA GE 2 OF 4 3040 years. Councilor Hearn stated he would be interested at looking into the differences between a City Administrator form of government and a City Manager form of government. Councilor Laws noted that the National Civic League has a model Charter for cities to look at as well as a suggested process for which Charter Reviews should be conducted. Councilor Morrison stated this was left open because it is not just an amendment process, but a periodic review. The League of Oregon Cities recommends that a Charter Review be completed every 20 years, so Ashland is somewhat behind in this process. Grimaldi responded to a question regarding the large number of goals by explaining that the biggest point of pressure is within the Planning/Community Development Depathnent and stated that getting through some of the long-range plans will require additional Staff. Councilor Morrison/Jackson ln/s to approve 2004-2005 Council Goals with the corrections to Goal "Adopt strategies to limit single-family residential development in mixed-family residential zoning districts" and "Provide in-kind support to ACLT to further affordable housing for Ashland" and also to add the goal "Complete the update of the Downtown Plan." DISCUSSION: Councilor Hartzell clarified that it is her understanding that the City does have a Flood Emergency Plan and noted that the Fire Plan being discussed is separate from thc Flood Plan which is already in place. Councilor Jackson expressed her thanks for the comments received in respect to Housing, and noted that these items will be included in the work performed by thc Housing Commission this year. Voice Vote: Ail AYES. Motion Passed. NEW AND MISCELLANEOUS BUSINESS (None) ORDINANCES~ RESOLUTIONS AND CONTRACTS (None) OTHER BUSINESS FROM COUNCIL MEMBERS Councilor Jackson announced that Southern Oregon Economic Coalition is putting on an Economic Development Seminar scheduled for Monday, March 8th at the OSU Extension Center. It is called the Food Connection and is designed to foster collaboration between farmers, ranchers, chefs, retailci-s and processors committed to expanding and strengthening regional and sustainable agriculture. Jackson also provided an update on the Regional Problem Solving Process. She explained that for the last nine months the Council of Governments has been waiting for the individual cities to take action on endorsing the policies and identifying the futu~.growth areas. The individual participants on the Policy Committee were beginning to feel bogged down in process. She explained that some of thc communities were not comfortable with the process, and that the Policy Committee had directed the Council of Government to set up a forum, which is being called the Great Group Meeting. This group will consist of all of the committees who have worked on the project. All elected officials are invited to attend for a question and answer session and to voice any concerns that they may have. Jackson added that the City of Phoenix, Central Point and Eagle Point have all raised concerns, and noted there is the risk that if one of thc cities pulls out, the entire project could fall apart. Councilor Morrison stated that although Ashland did not designate an expansion area, he would like to convey to the Committee that we .are still behind the process. Councilor Hartzell brought to the Council's attention a recent change in the Staffs legal opinion in regards to the DeBoer Residence. Assistant City Attorney Mike Franell explained that the question was in regards to a land use matter and whether an appeal would need to be made directly to LUBA or if there is an appeal process to the City Council. CI'TY COUNCIL MEETING M.4RCH 2, 2004 PA GE 3 OF 4 Franell relayed that after going through the Code in depth, City Attorney Paul Nolte concluded that he believed that an appeal could be made to the City Council. Franell stated that when there is a Staff decision that is appealed to the Board or the Commission, our Code defines that as a Type Il planning Actiog_, and there are appeals of Type II Planning Actions to the City Council provided for in the code. Although the code does not directly state that a Staff decision may be appealed to the Council, through this round about process there can be. Franell explained that the "calling up" process is one option provided for by City Code. If there was no appeal to the City Council and Council felt that there were important policy decisions in the Staff decision, the Council could call that up for consideration. He stated that this is not the only way for a Staff decision to be appealed before the Council; an appellant could also appeal and bring it to the Council. - Councilor Hartzell mentioned the Wildfu'e Home Show, which will be happening next Saturday at the New Armory from 10 a.m. - 3 p.m. She explained that the City has taken advantage of the National Park Plan money to allow cautionary programs for private landowners in the Wildland Urban Interface. This has allowed landowners to get work done on their property. She noted the partnerships that put this event together. She encouraged all those that live in the Wildland Interface to attend and suggested that residents in the low lands also consider stopping by. Upon receipt of a request to speak by Sid DeBoer, Assistant City Attorney Mike Franell stated that since there is potential for future public hearings regarding the DeBoer Property, it is his advise that they not discuss this before the Council at this time. The request to speak was denied. ADJOURNMENT Meeting was adjourned at 7:43 p.m. Barbara Christensen, City Recorder Alan DeBoer, Mayor CITY COUNCIL MEETING M.4RCH 2, 2004 P,.IGE 4 OF 4 ASHLAND FOREST LANDS COMMISSION MEMBERS PRESENT: Members Absent: Staff Present: Non Voting Members Present: Non Voting Members Absent: Frank Betlejewski, Jo Anne Eggers, Stephen Jensen (Chair), Anthony Kerwin, Bill Robertson, Diane White Richard Brock Nancy Slocum, Pieter Smeenk, Keith Woodley Chris Hearn, January Jennings, Marty Main Cameron Meeks (Student Liaison) I. CALL TO ORDER: 4:31 PM II. APPROVAL OF MINUTES: The January 14, 2004 minutes were unanimously approved with two minOr corrections. IlL PUBLIC FORUM: Eric Navickas commented on Page 541 of the recently published 2003 Upper Bear Creek Assessment. He said the Forest Service was working toward hazard fuel reduction using fuel breaks extending to the base of the ski area. He protested the use of helicopters in roadless areas and the expansion of fuel breaks immediately followed by replanting. He asked the Al*LC to speak out against this project. STAFF REPORTS (20 MIN') A Chief Keith Woodley 1. Report on RFP process - Woodley reported that six mills quoted timber prices: Boise, DK Johnson, Murphy, Swanson, Timber Products and Glide Timber Products. The Request for Proposal for a helicopter operator yielded two potential operators: Superior and Croman. Although the proposal review is not yet complete, it looks promising and the project will likely pay for itself. The May 15, 2004 completion date is somewhat flexible. Betlejewski asked if Small Woodlands would treat the remaining slash and Eggers wondered about the cost of removal. Woodley said it would depend upon the amount left after tree removal. He added that both potential helicopter operators would need to negotiate some of the contract language (e.g. power lines, hours of operation, weather). Woodley said that the contract should be awarded within ten days. B Marty Main 1. Winbum Progress - Main reported that they have finished pile burning. He gathered data from the 2003 post-treatment plots (post non-commercial small diameter tree thinning). He may end up dividing a couple of units to better reflect the diversity of the unit. Main is ready to begin writing the prescriptions C:\WINDOWS\TEMP~EB ! 8.doc with approval fi:om the commission. Eggers stressed the need for public information and involvement on forest values as is being done by the Ashland Watershed Stewardship Alliance (AWSA). Woodley spoke with Linda Duffy regarding a possible partnership. Although the Forest Service can't participate in this sale because of timing issues, it may work for Winbum. Howard Heiner had said that there is a lot of grant money available, but by using Jackson County as an umbrella improves everyone's chance for grant monies. Eggers said that some citizens are concerned that the project will fall under the Healthy Forest Restoration Act and will not allow for adequate public comment. Betlejewski anticipated a public process similar to the Lower Watershed. Betljewski was asked to report on the final marking guidelines for the Barranca Unit. The subcommittee agreed on two separate guidelines: a conservative mark for over-steepened areas and the standard mark for the other units. Only dead trees could be removed fi:om the over-steepened areas and low vigor understory conifers would be cut. The resulting slash would be treated after the trees were removed. Vie Eggers asked what the post treatment might look like. Betlejewski said there would be an increased retention of pines and reduced numbers of Douglas fir. Jackson County has a group forming as an umbrella group to coordinate grant and government funding for local restoration and fuels reduction projects. Invitees would include the City of Ashland, the Forest Service and non-profit organizations PROJECTS PENDING/REQUIRING ACTION - Jensen reviewed the action plan indicating completed items. ITEMS FOR DISCUSSION: Restoration Project: Winburn Parcel Objectives Commissions discussed the Winbum parcel in general terms. Kerwin noted that although Ashland Creek below Winburn contained a lot of wood, he would like to see more wood in the creek for residential fish habitat. Any wood brought in would have to be anchored carefully. Main commented that wildfire hazard Wouldn't necessarily be the driving force as in the loWer parcel. Eggers would like to add a section on forest growth rates and clean up certain definitions. Jensen suggested forming a working group to draft the objectives. Eggers suggested anyone with ideas or comments should write them down and bring them to the next meeting. She asked if there was an assumption that the city will let no fires burn? C:\WINDOWS\~ 18.doc IX. Main suggested describing the differences in both city-owned parcels, past and present, and asked if the commission was ready for him to begin .drafting the preserip_tions. Eggers thought it premature to do the prescriptions without having the objectives in place. The commission agreed. Eggers invited the commission, staff, and any interested parties to da'aR objectives for the Winbum parcel. Kerwin volunteered to compile everyone's suggestions. Woodley noted that because fire season will start soon, there isn't an urgency to complete the Winbum proposal. He saw the schedule as similar to las_t year's process for the Lower Watershed. (Kerwin/Robertson motioned/seconded to extend the meeting 10 minutes. Motion approved unanimously.) B. Schedule Winbum Parcel Field.Trips - Tabled. C. Finalize Commission Goals for 2004 - Betlejewski moved to adopt the goals as modified: 1) Complete the restoration plan for the Winburn Parcel and gain approval to proceed with on-the-ground work. 2) Move forward with the restoration work in the Lower Watershed. 3) Continue to work with the City Council to formally designate the Ashland Forest Lands Commission as the forum in which 'an active and ongoing public participation of the citizens of Ashland in watershed issues would take place. This designation would also identify the AFLC as the liaison between the City of Ashland and the US Forest Service. 4) Adopt and seek funding for an aggressive and comprehensive noxious weed (non-native plant species) program on parkland, forestlands and rights of way. A list of problem weeds particularly, scotch broom, star thistle, ivy, is readily available and the AFLC is prepared to offer up sound professional guidance for such a program. 5) Identify specific ways to coordinate work with the USFS in the Ashland Watershed. 6) Make best use of the AFLC budget to maximize training, community outreach/education and staff development. White seconded the motion and it passed unanimously. D. Upcoming Staff Training - The date for Commission and Staff training is Friday, April 16t~. The training will discuss the role of a commission, ways to increase effectiveness and the public process in general. OTI~ER BUSINESS - Tree Commissioner January Jennings announced that the Tree Commission would have a table at Earth Day at North Mountain Park. It is a great opportunity for public education. She also said that Tree Commissioner Fred Stockwell does aerial photography and could be a future resource for the Forest Commission 'REVIEW AND SET COMMISSION CALENDAR / NEXT MEETING A. Next regularly scheduled meeting: Wednesday, April 14, 2004 ADJOURN 6:13 PM C:\WINDOWS\TEMP~FEB 18.doc ASHLAND FOREST LANDS COMMISSION January 14, 2004 MINUTES MEMBERS PRESENT: Members Absent: Staff Present: Non Voting Members Present: Non Voting Members Absent: Frank Betlejewski, Richard Brock, Jo Anne Eggers, Stephen Jensen (Chair), Anthony Kerwin, Bill Robertson, Diane White None Nancy Slocum, Keith Woodley January Jennings, Marty Main Chris Hearn, Cameron Meeks (Student Liaison) IlL IV. CALL TO ORDER: 4:31 PM APPROVAL OF MINUTES: The December 10, 2003 minutes were unanimously approved with two minor corrections and four points of clarification. PUBLIC FORUM: Eric Navickas commented on the Forest Service's use of Defensible Fuel Profile Zones (DFPZ). He believed the DFPZs are essentially a broader flank treatment of existing fuel breaks. STAFF REPORTS (20 MIN) A Chief Keith Woodley o Report on RFP process - the Request for Proposal for a helicopter operator has been published. The proposals are due February 18th. On February 11th information on receiving mills is due. Jensen asked about the current price of timber. Main replied that prices are up slightly. Restoration Project Progress Report - Main reported for Woodley. Main finished re-marking all but four areas that are pending additional geological review. Brock thought that Barranca was the most critical of these areas. The report recommended removal of a few dead trees, however, Main had about 100 dead trees marked for removal. Brock reminded the commission that not all of the Barranca unit is a geohazard area. Betlejewski was also on site and said the geohazard report was only a single focus issue - other hazards include wildfire and insects. In a worse case scenario, after a wildfire these areas would be susceptible to mud slides like Southern California is experiencing. He suggested contour thinning for stand differentiating. Jensen asked if Brock and Betlejewski agree with one another. Yes, both C:\WINDOWS\TEMI~JAN 18.doc Ve Vie B agreed. Main saw the issue as if you remove a tree from a slope failure area, you aggravate the likelihood of failure. He saw it as a juggling act. Main will meet with Hicks and Sitton next week to clarify their recommendatign. Robertson said this is a recurring issue. He would like to move forward with density reduction as there is an especially high mortality rate. Eggers thought it important to have this conversation with the geologist and agreed that geohazard was not the only value to consider. Brock thought the commission should authorize an ad hoc committee to finish marking the trees. Robertson moved that, with the geologist's input, Betlejewski, Brock along with Main make a final decision on the remaining unmarked trees on lower watershed as defined in the geohazard contract. Kerwin seconded the motion. Motion passed unanimously. Because the ad hoc committee will not constitute a quorum, the meeting will not be noticed, however, members of the public are welcome to observe. Woodley also reported that the City should have the road use permit from the Forest Service within two weeks on condition that the City restore the road to pre-use conditions. Marry Main 1. Winbum Progress - Main reported that they have been pile burning in the Winbum parcel for the last week. 2. Main commented that John Schuyler, Acting District Ranger, did a good job and the restoration schedule is still on track. Woodley asked Linda Duffy to meet with him so he can bring her up to date on the Restoration Project. Robertson moved to send a letter to Scott Conroy, Rogue River/Siskiyou District Ranger, commending Schuyler. Motion approved unanimously. PROJECTS PENDING/REQUIRING ACTION (5 MIN) - Jensen reviewed the action plan. Woodley noted that tentative council goals would be adopted on February 17th. ITEMS FOR DISCUSSION: A. Follow up on Watershed Certification - Zach Stevenson, World Wildlife Fund, believed the City of Ashland would qualify to receive FSC certification and recommended the City sign a Forest Management Certification Application. He estimates the cost at between $3,500 and $8,000 for a six-year approval. He is asking the WWF if they might match the cost. Eric Navickas asked that since the City is cutting some trees over 17" dbh, doing some work in riparian areas and continuing fuel breaks, would they still qualify for certification? Stevenson said that there is a provisional certification available with time limits for these types of contentious issues. Jensen asked Main if certification would impact the current RFP. Main said that at this point certification could be a disincentive to bid. There is a wide range of beliefs about certification. C:\WINDOWS\TEMP~JAN 18.doc IX. Egg,rs moved to direct Woodley to fill out the application form for a no cost, no obligation estimate. Betlejewski seconded the motion and it passed unanimously. Robertson noted that if there is a successful bidder on February 18th, than c~rtification may be moot. If no one bids the project than we can perhaps certify for future proposals. Nomination and Vote for Vice-Chair- Betlejewski nominated Robertson for Vice Chair to serve the remainder ofLiz Crosson's term ending May 2004. Jensen seconded the motion and it passed 6-0 with one abstention. . Restoration Project Proposal 1. Subcommittee Report on Monitoring Large Tree Removal - Commissioners Brock and Betlejewski reviewed trees marked for removal that were greater than 17" in diameter within Units L and B. Brock reported that Unit L (by the reservoir) contained approximately two acres of heavy Mistletoe. His goal was an understory with a large diversity of species. He also reviewed existing snags and logs. In Unit B all the large trees marked were dead. He agreed with Main's markings. Betlewjewski looked for a consistent approach to marking large trees. He looked at reducing the overall density, mistletoe and biodiversity. Woodley thought there was a good chance that without treatment, mistletoe from Unit L would spread to another downhill unit. (Kerwin/Robertson motioned/seconded to extend the meeting 1 $ minutes. Motion approved unanimously.) Objectives for Winbum Parcel - Tabled until February meeting. Commission requested that this be the only discussion item on the agenda. Commissioners requested another copy of Betlejewski's draft objectives. D. Schedule Winburn Parcel Field Trips - Tabled until February meeting. E. Commission Goals for 2004 - Commission reviewed Jensen's draft and made several minor changes. Commission directed Slocum to make the changes and have them ready to adopt at the February meeting. OTUER BUSINESS - None REVIEW AND SET COMMISSION CALENDAR / NEXT MEETING As the RFP deadline is February 18th, Kerwin moved to change February's meeting date from'February 11th to February 18, 2004. White seconded the motiOn and it passed 5-2. ADJOURN 6:18 PM C:\WrNDOWS\TEMP~JAN i 8.doc Office of the Mayor Alan W. DeBoer MEMORANDUM DATE: TO: FROM: RE: March 12, 2004 City Council Members Mayor Alan DeBoer Appointment to Housing Commission March 16, 2004 Council Meeting This will confirm my appointment of Amy Crumme Korth to the Housing Commission for a term to expire April 30, 2005. Two vacancies were created when Kim Blackwolf and Wendy Ostlund-Rutkai recently resigned their seats from the Housing Commission. One vacancy still remains. A copy of Amy Crumme Korth's application and the advertisement as it appeared in the Ashland Daily Tidings is attached. Previous applications on file were also taken into consideration. Attachments City of Ashland · ,20 East Main Street ° Ashland, OR 97520 · (541) 488-6002 · Fax: (541) 488-5311 · Email: awdb@aol.com The City of Ashland has two vacancies on the HOUSING COMMIS~JON for terms to expire Apd130, 2005. The Housing Commission typically meets.on the 4lb Wednesday of each mmlh at 4:00 p.m. If you are interested in being considered for a volunteer posilk)n on lhe Housing Commission, please submit your request in writing, with a copy of your resume (if available) to lhe City.Recorder's of~e. Addilional informalion regarding this pos~xt can be obtained ~*om lhe office of ~ City Re- corder or the City's Web site at www.ashland.~.us. APPLY TO: The City Recorder, City Hall, 20 East Main St., Ashland. APPLY BY: Thursday, March 11, 2004. CITY OF ASHLAND Please publish: : Tidings'- Thursday, March 4th OR Friday, March 5 whichever date can publish soonest. And, Saturday, March 6 Please refer to Purchase Order No.: 62967 Questions: Call Fntn at 488-6002 From: To: Date: Subject: <KEZ13@aol.com> <berteauf@ash.org.us> 1/7/04 4:48PM vacancy on City of Ashland Affordable HoUsing Commission Dear Mayor DeBoer, When present commission member Klm Miller tOld me about this vacancy, I was interested in serving. My interest stems in part from my - involvement in the Ashland Schools, as a parent of a 1995 Ashland High graduate and a current Walker School third grader, and as an classified employee of the district. For the majority of the last thirty years, my parents, sisters, brother and I have been members of the Ashland community. Because we own our homes, we have been able to afford to live here. However, I now see a community where most lower to middle class families cannot afford to buy, or even rent, decent housing This has a the consquence of impacting the financial viablity of our public schools, as we are all painfully aware. My mother owns a lot on "B" Street and discussions about possible development of the property have brought Ashland housing issues to my attention. I am interested in finding out more about the issues and possible solutions that challenge the Ashland Affordable Housing Commission. My resume' is attached. AS a former social worker, I have a good grasp of the common issues that Iow income people face. I have experience working with groups as a volunteer and presently have time to offer my services to this commisssion. I hope you feel my experience and skills would be helpful. Thank you for your consideration. Sincerely, Crumme Korth Amy AMY CRUMMI~ KORTH 1566 East Nevada Street Ashland OR 97520 541-482-1843 EDUCATION B.A. Criminology, B.A. Sociology, Dual Major Southern Oregon State College, Ashland,'Oregon, 1983 Professional Cooking in a Commercial Kitchen Rogue Community College, Winter term 2000 Completed program consisting of two hundred hours of training, including 9 hOurs of Serve Safe Certification. EXPERIENCE 2000-2001 1999 and 2000 1995-1998 1989-1995 1986-1989 Substitute positions in the classroom and the kitchen: SOUTHERN OREGON HEADSTART 774-1347 SOU SCHNEIDER CHILDREN'S CENTER Luann Lane - 552-8224 SKI ASHLAND HOUDAY BUS Bus chaperone ANNE HATHAWAY'S COTTAGE Chuck Keil - 488-1050 Breakfast cook during the 1999 and 2000 tourist seasons. Part-time work while home with young child: FAMILY DAYCARE for Terry/Rodger Love - .503-675-1985 and Susan Kohlman - 488-3692 HENRY'S LAUNDROMAT, Ashland, Oregon Jim and Wink Jean 482-0173. Janitorial work. PROJECT MISDEMEANANT, Jackson County Community Corrections, Medford, Oregon (Now reorganized to Jackson County Justice) Mike. Fansler- 774-4992 or 774-4900; Terry Love (now retired) 503-675-1985. Managed large caseload of convicted offenders. Reported to and produced investigative reports for the courts. Position involved networking with a wide va- riety of programs and services, such as substance abuse treatment programs, domestic violence treatment programs, and employment and educational re- sources to meet individual probationers' needs. ADVOCATES FOR THE SEVERELY HANDICAPPED, Ashland, Oregon Glen Hannon- 488-2870 · Provide direct care to profoundly and severely retarded adults living in group home. Responsible for organizing recreational, social, and training activities during my weekend shift. Oversee menu planning, meal preparation and food shopping for the house. Camp cook for annual week-long summer camp at Lake of the Woods. 1985-1986 VOLUNTARY AC~ON CENTER, Medford, Oregon Pad-time Coordinated volunteers for a variety of community programs. COMMUNITY HOME CARE, Jackson County, Oregon Pad-time Family service homemaker. Provided parent training and other services to at- risk families at the request of Children's Services. 1983-1985 CRISIS INTERVENTION SERVICES (now pad of Community Works) Volunteer Coordinator Coordinated, recruited, trained, and supervised volunteers to staff Helpline and Parents Anonymous 1980-1982 SOUTHERN OREGON STATE COLLEGE WOMEN'S CENTER Part-time staff during various College terms 1979-1980 TASK FORCE ON BATTERED WOMEN, Umatilla County, Oregon As a CETA project, '1 organized a volunteer-based program to help victims of domestic violence, establishing a hot-line emergency shelter system. Organ- ized many community education activities. Participated in the founding of the statewide Oregon Coalition Against Domestic Violence. COMMUNITY INVOLVEMENT Board President, Advocates for the Severely Handicapped, 1998-present INTERESTS Outdoo~ education with children, gardening, reading, biking AMY CRUMMI~ KORTH 1566 East Nevada Street Ashland OR 97520 541-482-1843 REFERENCES Chuck Keil 'Anne Hathaway's Cottage Bed & Breakfast 556 E. Main Street Ashland OR 97520 488-1050 (b) Timothy Kohlman Cafeteria Manager Ashland Middle School 482-1611 (b) Madlyn Switzer-Moore Instructor, 'Commercial Cooking Program Rogue Community College Grants Pass OR 97526 488-2629 (h) Luann Lane Director SOU Schneider Children's Center 552-8224 (b) CITY OF ASHLAND Council Communication TITLE: DEPT: DATE: SUBMITTED BY: APPROVED BY: Synopsis: Recommendation: Fiscal Impact: Background: Attachments: An Ordinance Creating New Sections 15.28.150 and 15.28.160 of the Ashland Municipal Code to Provide Fees for the Uniform Fire Code Plan Review and Inspections Be Set by Resolution Ashland Fire & Rescue March 16, 2004 /x David K. Hard, Assistant Fire Chie~ Marshal Keith E. Woodley, Fire Chief Gino Grimaldi, City Administrator .~.~ Paul Nolte, City Attorney This ordinance allows the establishment of fire protection plans review and inspection fees by resolution. Adopt the proposed ordinance for Ashland Fire & Rescue fire protection plans review and inspection program. Provide an opportunity for public comment pursuant to ORS 294.160 when the resolution setting the fees is adopted by. Council. Fire protection plans review and inspection fees, when adopted, will generate revenue to recover 50% of the cost of new position. Ashland Fire & Rescue provides fire protection plans review and related inspections in support of building codes and Uniform Fire Code requirements within the City of Ashland. These code enforcement activities have been largely carried out by the Assistant Fire Chief/Fire Marshal. Activity within this program area has experienced a steady increase for several years. At budget time last Spring we were experiencing a 14 to 20 day turn-around for plans review actions within the fire department. Effective JUly 1, 2003, the fire department is funding an additional position of Fire Prevention Officer to address workload issues within this program area. As a result of this additional position, our current turn- around average on plans review is five working days. The Budget Committee directed staffto seek partial cost recovery of these services through.the adoption of a fee schedule. The attached fee schedule will be proposed to the Council for adoption when the attached ordinance, which allows the fees to be set by resolution, becomes effective. Fire protection plans review and. inspection fee schedule and Fee Impact Analysis. ORDINANCE NO. AN ORDINANCE CREATING NEW SECTIONS 15.28.150 AND 15.28.160 OF THE ASHLAND MUNICIPAL CODE TO PROVIDE FEES FOR THE UNIFORM FIRE CODE PLAN REVIEW AND INSPECTIONS BE SET BY RESOLUTION THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: IAnnotated to show deletiens and additions to the code sections being modified. Deletions are !!ncd th;cu~h and additions are in bold. SECTION 1. A New section 15.28.150 of the Ashland Municipal Code is established to read: SECTION 15.28.150. Plan Review / Permits - Fees. For application in this city, Uniform Fire Code plan review fees shall be established by resolution of the city council. SECTION 2. A New section 15.28.160 of the Ashland Municipal Code is established to read: SECTION 15.28.160. Code Compliance Inspection - Fees. The fee schedule for fire code compliance inspections shall be established by resolution of the city council. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the ~ day of ,2004, and duly PASSED and ADOPTED this day of ,2004. Barbara M. Chdstensen, City Recorder SIGNED and APPROVED this ~ day of ,2004. Reviewed as to form: Alan W. DeBoer, Mayor Paul Nolte, City Attorney CITY OF SHLAND Impact Of Fire Protection Plans Review Fee Implementation On Tvoical Building Permits The projected Building Permit Fees for the current fiscal year is $ 218,768, thus the projected Structural Plan Review Fees on these permits are $142,200.00. The proposed 10% fire department fee for these permits will result in revenue of $ 36,096.80. Suppression and alarm systems will add another $ 577.00 Engineering Subdivision Plat Check Fees will add another $1450.00 The total projected revenue from the proposed fee structure is $ 38,123.80. The projected cost of the program is $ 67,500. Some examples of the impact of this fee structure are: New house in Riverwalk Subdivision - a typical single-family residence (2072 square feet) Subdivision Review Fee $ 599.00/64 lots $ 9.36 House Plan Review Fee $ 894.33 x 10% $ 89.43 Single Family Residence over 3600 square feet on an existing lot or recent land partition. (Chose fire sprinkler system instead of new fire hydrant) House Plan Review Fee $1390.95 x 10% $139.10 Sprinkler Plan Review Fee $ 103.13 x 10% $ 10.31 New Warehouse on a new land partition Plan Review Fee $ 2175.53 x 10% Sprinkler Plan Review Fee $ 429.83 x 10°,4 $ 217.55 $ 42.98 Accessory Residential Unit in Wildland Fire Zone (Fire Sprinklers required by Zoning Ord.) ARU Plan Review Fee $ 476.85 x 10% $ 47.69 Sprinkler Plan Review Fee $ 38.78 x 10% $ 3.88 Ashland Surgery Center Plan Review Fee Sprinkler Plan Review Fee Fire Alarm Review Fee $ 6356.15 x 10% $ 635.62 $ 429.83x 10% $ 42.98 $ 50.00x 10% $ 5.00 Lithia Springs GirlS Home (Updated Fire Alarm System) Ashland Fire & Rescue Tel: 541482.2770 Fax: 541488-5318 Ulllt Plan Review Fee $ 87.50 x 10% $ 8.75 Plaza Inn & Suites (3 story hotel w 2 additional underground parking/room levels) Plan Review Fee $16,389.45 x 10% $1638.95 Sprinkler Plan Review Fee $ 709.50x 10% $ 70.95 Fire Alarm Review Fee $ 392.70 x 10% $ 39.27 Recap of jurisdictions contacted. 1. Medford - No plan review or inspection fees. Permits = $75 for each underground storage tank and $20 for special event permits at Rogue Valley Mall. 2. Jackson County Fire District 3 (White City) - No fees 3. City of Grants Pass Public Safety- No fees. 4. State Fire Marshal's Office - No fees for permits. 5. Tualatin Valley Fire & Rescue - No fees. 6. City of Salem Fire Department- Yes. $35.00 or 40% of the Building Permit Fee whichever is greater. Re-inspection fee of $118.00 plus each inspector's time if not approved after initial and one follow-up inspection. Special Event Permits can trigger a fire only fee (Tent, Underground storage tank) 7. City of Corvallis Fire Department - Yes. It is 10% of the Building Permit plan review fee, which is 65% of the Building Permit fee that is based upon the valuation of the project. Another way of saying this is 6.5 % of the Building Permit fee. In addition they have a permit fee schedule for certain occupancies and processes. 8. City of Gresham Fire Department - Yes. They only charge for fire sprinkler and fire alarm plan reviews. The fire sprinkler review fee is based upon the number of sprinklers. The fire alarm review fee is based upon the value of the work being performed. Ashland Fi~ & Rescue Ashland, Oregon 97520 Tel: 541-482-2770 Fax: 541488-5318 TrY: ~0-735-:~00 FIRE PROTECTION PLANS REVIEW PERMIT FEES Fire protection plans review fees will be applied to any building permit that is routed by, or requires interaction with, the fire department. This includes fire suppression and fire alarm systems. These fees will also be applied to subdivision / plat check reviews which are initiated by Public Works Engineering Division. These fees are in addition to and separate from the Building Permit. These fees will be paid following existing city policies. (Prior to issuance of the Building Permit, when Plat Check is submitted for review, or when Subdivision Engineering Service Fees memo is paid.) These fees address those fire protection issues and features, which are not addressed by the Oregon Structural Specialty Code. (Ex: fire apparatus access, fire hydrants and required fire hydrant flows, the specified locations for fire department pumper connections, fire alarm panels and access key boxes) The fee structure is: ITEM FEE Any Building Permit 10% of the Building Permit Fee and Plan Check fees. New Subdivision or Land Partition 10% of the Engineering Subdivision Plat Check Fee Fire Hydrant Flow Tests required for new installations will be assessed at $100 per flow test. Any review required by the Oregon Uniform Fire Code, and which does not involve a building permit, will be charged at the rate of $50.00 per hour. A minimum charge of $25.00 will be assessed to these reviews. When the Building Division assesses additional fees for plan reviews and/or field inspections, any fire department staff time associated with that activity will be included in their fees at their specified rate.