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HomeMy WebLinkAbout1998-116 Grant - Airport SewerCITY OF ASHLAND C ITY HALL ASHLAND, OREGON 97520 NOTICE OF TRANSMITTAL TO: SOREDI GORDON SAFELY 332 WEST SIXTH STREET MEDFORD OR 97501-2711 DATE: PROJECT: JOB NO.: SUBJECT: SEPTEMBER 18, 1998 ASHLAND MUNICIPAL AIRPORT SANITARY SEWER CONSTRUCTION CONTRACT DOCUMENTS THE FOLLOWING ITEMS ARE BEING SENT TO YOU: Please find one original copy of the executed contract between the City of Ashland and SOREDI. ENCLOSED UNDER SEPARATECOVER REMARKS: ~n~y~ne~rigina~c~ntractwassentf~r~ursignatures~w~u~ditbep~ssib~et~receiveadup~icate~dgina~f~r our files? COPIES TO: Barbara Christensen Jill Turner Department of Public Works By: Paula Brown Title: Public Works Director / City Engineer G:DawnV~irp\SOREDI Contract Docs NOT.wpd JACKSON - JOSEPHINE REGION RURAL INVESTMENT FUND PROGRAM GRANT AWARD CONTRACT City of Ashland Ashland Municipal Airport Sanitary Sewer Construction This contract, dated September 17, 1997, is made and entered into by and between the Jackson - Josephine Region, Regional Strategies Board, acting by and through its grant administrator Southern Oregon Regional Economic Development, Inc.,-332 W. 6th, Medford, Oregon 97501, (hereinafter, "Region") and City of Ashland (hereinafter, "Recipient"}. 1. A Contract, dated September 17, 1997, has been entered into by the State of Oregon by and through its Economic Development Department, 775 Summer Street, N. E., Salem, Oregon 97310, (hereinafter "State") and the Region consisting of Jackson and Josephine Counties to make an award from the Rural Investment Fund created by ORS 285.648. 2. The Jackson - Josephine Region, Regional Strategies Board approved funding for the Recipient's project as outlined in the Rural Investment Fund Project Application attached hereto as Exhibit D. 3. The Region is willing to make this subgrant to fund the project as described in Exhibit D on the terms and conditions of this Contract. Accordingly, the parties agree as follows: Jackson - Josephine Region Rur&l Investment Progr~u~ Grant Award Contract SECTION 1 GRANT AWARD Section 1.01. Grant. The Region shall provide a maximum of $25,000.00 from the Rural Investment Fund in accordance with the terms of this agreement including all schedules and attachments. Section 1.02. Draw Downs. Recipient shall receive grant monies after it submits a request for such monies on a Draw Down Form. Grant draw downs shall be requested in increments of at least $5,000 except in cases of final draw down. Attached to the Draw Down Form shall be documentation satisfactory to the Region on the use of grant monies and on the use of matching funds, such as invoices, bid proposals, and contracts. The Region shall review the documents and may require additional reasonable documentation if necessary. If the Region does not request additional documentation within thirty days after receipt of the information from Recipient, the documents shall be deemed approved and payment shall be made. In the event the Region requests additional information from the Recipient, The Region shall have thirty (30) days from the date of receipt of the information to review the information and request additional documentation, after which time the documents shall be deemed approved and payment shall be made. Recipients shall deposit all grant monies in a separate account and spend the grant monies as set forth in Exhibit A on approved activities as set forth in Exhibit C. Section 1.03. Final Draw Down. Recipients shall submit the Final Draw Down Form not later than sixty (60) days after the Contract Completion Date of June 30, 1999. A Draw Down Form received after these dates shall be ineligible for funding under this Contract. Section 1.04. Availability of Funds. This grant award is subject to the availability of lottery money in the Rural Investment Fund. Section 1.05. Availability of Matchinc Funds. Recipient shall demonstrate to the satisfaction of the Region that it has obtained and invested all non-Rural Investment funds as set out and described in Exhibit A, Exhibit B, and Exhibit C. Section 1.06. No Default. No draw down will be paid to Recipient if Recipient is in default of its obligations under this agreement. Jackson - Josephine Region Rural Investment Progrmm ~rant Award Contract SECTION 2 USE OF GRANT MONIES Section 2.01. EliGible Activities. The Recipient's use of the grant monies is subject to the Conditions of Approval set forth in Exhibit B and is also limited to those activities listed in Exhibit C. Section 2.02. Ineligible Activities. Grant monies shall not be used to retire any debt, reimburse any person, entity, or municipality for expenditures made or expenses incurred prior to the date of this Contract between Region and Recipient or for non-grant related or approved operating expenses. Section 2.03. Unexpended Funds. A~y grant monies disbursed to the Recipient that are not used on the project set out in Exhibit A and Exhibit C or which remain after the project is completed or this contract is terminated shall be inumediately returned to the Region. Any interest earned by the Recipient on grant monies shall be spent on the Project or returned to the Region, as directed by the Recipient. Section 2.04. Use of Funds. Prior to the Region approving draw down of funds, the Recipient must approve all Project expenditures and confirm in writing the deposit of all matching funds or other contributions from entities other than the Rural Investment Fund Program. Rural Investment funds shall not be used to retire debt or reimburse any person, entity, or municipality for expenditures made or expenses incurred prior to the date of this Contract or prior to the date the Region approved funding for the Project, whichever is later. Section 2.05. Modification of BudGet Allocation. The Region and the Recipient may jointly agree to modify budget allocation categories within the Project depending upon Project needs. All modifications must be requested for by the recipient in writing and be approved in writing by the Region in advance of commitment or expenditure of funds. Section 2.06. Project Completion. While any Project remains unfinished and prior to the final draw down, Recipient agrees that, unless the Region shall otherwise consent in writing: Work on the Project shall be fully completed in accordance with Exhibit B and Exhibit C, including creation of the specified number of jobs. In the event that the total amount of the grant set out in Section 1.01 hereof is not available, the Recipient will not be required to complete the Project. However, if the non-Rural Investment monies which Recipient has committed to the Project, as set out in Exhibit A and Exhibit C, are not available or sufficient, the Recipient will nevertheless be required to complete the Project but only that portion of the Project proportionate to funds received. Any Project that is not completed by June 30, 1999 shall be ineligible for funding under this contract. Jackson - Josel~hine Region Rural Investment Progrmm Grant Award Contract SECTION 3 RECIPIENT ' S REPRESENTATIONS AND W-A/~/~%NTIES Recipient represents and warrants to the Region that: Section 3.01 Existence and Power. Recipient is a municipality and is recognized under the laws of Oregon; and Recipient has full power and authority to transact the business in which it is engaged, and the person or persons executing this agreement on behalf of Recipient warrant that they have full power, authority and legal right to make this Contract and to incur and perform its obligations hereunder. Section 3.02. Authority. No Contravention. The making and performance by Recipient of this Contract (a) have been duly authorized by all necessary action of the Recipient, (b) do not and will not violate any provisions of any applicable law, rule, regulation or order of any court, regulatory cor~mission, board or other achninistrative agency and (c) do not and will not result in the breach of, or constitute a default or require any consent under any other agreement or instrument to which Recipient is a party or by which Recipient or any of its properties may be bound or affected. Section 3.03. Binding Obligation. This Contract has been duly executed and delivered by Recipient and will constitute the legal, valid and binding obligation of Recipient, enforceable in accordance with its terms. Section 3.04 APprovals. No additional authorization, consent, license, approval of or notification to, any government body or regulatory or supervisory authority is required for the execution, delivery or performance by Recipient of this Contract. Section 3.05. Matchinc Funds. Recipient shall obtain and use matching funds approved as a part of this grant, if any, in accordance with the Project budget set out in Exhibit A. Section 3.06. Compliance With Land Use Regulations and Comprehensive Plan. The Project for which grant funds are provided will comply with applicable city or county comprehensive plans, public facility plans and land use regulations. Jackson - Josephine Region Rural Investment Program Grant Award Contract SECTION 4 CO~-EN~%NTS OF I~ECIPIENT While any Projects remain unfinished and prior to the final Draw Down, Recipient agrees that, unless the Region shall otherwise consent in writing: Section 4.01. Reports. Recipient shall provide reports to the Region on a biannual basis or at such times as requested. Section 4.02. Compliance with Laws. Recipient will comply with the requirements of all applicable laws, rules, regulations and orders of any governmental authority, except where contested in good faith and by proper proceedings. Applicable laws and rules include, but are not limited to, State procurement guidelines (ORS Chapter 279), minimum wage and hour standards (ORS Chapter 279), municipal budget and audit law (ORS Chapter 270), workers' compensation laws (ORS Chapter 656), and affirmative action (ORS Chapter 243.305} . Section 4.03. Books, Inspection. Recipient will keep proper books of record and account on all activities associated with the Project. Recipient will permit the Region, the State and the Secretary of State of the State of Oregon to inspect its properties, all work done, labor performed and materials furnished in and about the Project, and to review and make excerpts and transcripts of its books of account and record with respect to the receipt and disbursement of grant monies received from the Region. Section 4.04. Signs and Notification. Recipient shall include the following statement on all plans, reports or bid advertisements relating the Project. "The preparation of this report (document) was (this Project is) funded in part with a grant from the Oregon State Lottery through the Rural Investment Fund administered by the State of Oregon Economic Development Department." The statement shall be prominently placed on the document, i.e., on the title page of reports or documents, on the cover of the blueprint sets, as part of map legends. For construction Projects, the recipient shall display a sign, to be provided by the State, near the Project construction site and readily visible to the public, specifying the Project is being funded by the Oregon State Lottery for the purposes of promoting economic development. Jackson - Josephine Region Rural Investment Program Grant Award Contract Section 4.05. First Source Acreements. The Region may require any firm which it certifies as receiving direct or substantial benefit from Rural Investment Funds to enter into a first source agreement with publicly funded job training providers in accordance with OAR 123-70-300 through 123-70-370. Section 4.06. Access for Disabled Persons. If Recipient operates a commercial facility or public accommodations, as those terms are defined in the Americans with Disabilities act of 1990, P.L. 101-336, Recipient shall comply with the Americans with Disabilities Act. In addition, if the Project is for capital construction of a building with more than 4,000 square feet of ground area or a height of 20 feet, which is used by the public, the building shall be accessible to and usable by handicapped persons in the manner prescribed in ORS 447.210 to 447.280. Section 4.07. Cooperation with State's Regional Development Officers. The Recipient shall coordinate all industrial marketing with the regional development officer, Bruce Laird - (541) 776-6234. Jackson - Josephine Region Rural Investment Progrmm Grant Aw&rd Contr&ct SECTION 5 TERMINATION, MODIFICATION AND DEFAULT Section 5.01. Mutual Termination. This Contract may be terminated by mutual consent of both parties. Section 5.02. Termination or Modification by the Recion. The Region may terminate this Contract effective upon delivery of written notice to Recipient, or at such later date as may be established by the Region, if insufficient monies are available in the Rural Investment Fund or if there has been a change in Federal or State laws, rules, regulations or guidelines so that the Project funded by this Contract is no longer eligible for funding. This Contract may be modified by the Region to a¢cor~modate a reduction in funds. Section 5.03. Default. The Region, by written notice to the Recipient, may terminate the whole or any part of this contract for, among other things, any of the following events: (a) Recipient defaults in the performance or observance of any of its covenants or agreements contained herein or in Exhibit A, Exhibit B, or Exhibit C; or (b) Any representation made by the Recipient in the Projects' description, schedule, budget, Draw Down Forms, or any other documents and reports relied upon by the Region to measure progress on the Project and performance by the Recipient, are untrue in any material respect; or (c) Recipient (i) applies for or consents to the appointment of, or taking possession by, a receiver, custodian, trustee, or liquidator of itself or of all of its property, (ii) admits in writing its inability, or is generally unable, to pay its debts as they become due, (iii) makes a general assignment for the benefit of its creditors, (iv) is adjudicated as bankrupt or insolvent, (v) commences a voluntary case under the Federal Bankruptcy Code (as now or hereafter in effect), (vi) files a petition seeking to take advantage of any other law relating to bankruptcy, insolvency, reorganization, winding-up, or composition or adjustment of debts, or (vii) fails to controvert in a timely and appropriate manner, or acquiesces in writing to, any petition filed against it in an involuntary case under the Bankruptcy Code; or (viii) takes any corporate action for the purposes of effecting any of the foregoing. Notice of default shall specify with reasonable particularity the deficiencies in Recipient's performance and shall provide Recipient fifteen (15) days, or such longer period as the Region may authorize in its sole discretion, to correct such deficiencies. Jackson - Josephine Region Rural Investment Program Grant Award Contract Section 5.04. Remedies UPon Default. In the event Recipient is found in default, the Region may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of this Contract, prohibition against further grant draw downs, a demand for return of all or any portion of the grant amount or payment of interest earned on the grant amount, and declaration of ineligibility for the recipient for the receipt of future Rural Investment Fund or Regional Strategies Fund awards. Jackson - Josephine Region Rural Investment Program Grant Award Contract SECTION 6 MISCELLANEOUS Section 6.01. No Implied Waiver, Cu/nutative Remedies. No failure on the part of the Region to exercise, and no delay in exercising any right, power, or privilege under this Contract shall operate as a waiver thereof, nor shall any single or partial exercise of any right, power, or privilege under this Contract preclude any other or further exercise thereof or exercise of any other such right, power, or privilege. The remedies provided herein are cumulative and not exclusive of any remedies provided by law. Section 6.02. Governing Law. This Contract shall be governed by and construed in accordance with the law of Oregon. Section 6.03. Notices. All notices, requests, demands, and other comraunications to or upon the parties hereto shall be in writing and shall be deemed to have been duly given or made when deposited in the mails, addressed to the party to which such notice, request, demand, or other communication is requested or permitted to be given or made hereunder at the addresses set forth below or at such other address of which such party shall have notified in writing the other party hereto. Those notices, requests, demands, and other communications relating to termination, default, and amendment shall be in writing and mailed certified and postage prepaid. If to the Region: Southern Oregon Regional Economic Development, Inc. 332 W. 6th Street Medford, OR 97501 If to the Recipient: Paula C. Brown, Public Works Director City of Ashland 20 E. Main Street Ashland, OR 97520 Section 6.04. Amendments. This Contract, including timeframes for the completion of the Project but excluding interim timeframes, may not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this Contract and subject to all provisions of this Contract. Jackson - Josephine Region Rur&l Invest=~ent Program Grant Award Contract Section 6.05. Severability. If any provision of this Contract shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provisions hereof. If any provision of this contract or exhibits through 'C' of this contract are in conflict with Exhibit 'D' of this contract, the provisions of this contract and Exhibits 'A' through shall control over any conflicting language contained in Exhibit 'D' of the contract. Section 6.06. Successors and Assions. This Contract shall be binding upon and inure to the benefit of the Region and Recipient. Recipient may not assign or transfer its rights or obligations hereunder or any interest herein without prior consent in writing from the Region. Section 6.07. Attornev's Fee. The prevailing party in any dispute involving the breach as enforcement of this Contract shall be entitled to recover from the other its reasonable attorney's fees at trial and on appeal. Section 6.08. Indemnity. To the extent permitted by Article XI, section 10 of the Oregon Constitution and by the Oregon Tort Claims Ac%, Recipient shall indemnify the Region and its officers, employees and agents against any liability for damage to life or property arising from the Recipient's actions under this Contract or the actions of Recipient's subcontractors, agents or employees. Section 6.09. Taxes. Any taxes, federal or state, if any, accruing pursuant to the disbursement of Rural Investment Funds are solely the responsibility of the Recipient. Section 6.10. ReciDient's Income Tax Information. Recipient's Federal I.D. %93-6002117 Recipient's State I.D. N/A Section 6.11. Entire Agreement. This Contract constitutes the entire agreement between the parties. There is no understanding, agreements or representations, oral or written, not specified herein regarding this Contract. Any waiver or consent, if made, shall be effective only in the specific instance and for the specific purpose given. 10 - Jackson - Josephine Region Rural Investment Program Grant Award Contract IN WITNESS W'HEREOF, the parties hereto have caused this Contract to be duly executed as of the date set forth below their respective signatures. JACKSON - JOSEPHINE REGION REGION~.L STPJkTEGIES BOARD acting by and the Southern Oregon Regional Economic Development, Inc. City of Ashland By: Barbara Scott Chairman Cathy Shaw Mayor Date: Date: EXHIBIT A - Summary of Award EXHIBIT B - Conditions of Approval EXHIBIT C - Approved Project Work Plan EXHIBIT D - Rural Investment Project Application 11 - Jackson - Josephine Region Rural Investuaent Program Grant Award Contract GRANT AHARD CONTRACT EXHIBIT A S~-~_~ry of Award Approved Project Name: Funding: Rural Investment Other Fund Program State $25,000 $.00 Budget Sl1~: Project Component Ashland Municipal Airport Sanitary Sewer Construction Federal Local Private Total $.00 $187,000 $.00 $212,000 Rural Local Investment Match Total Easements Sanitary Sewer Facilities Preliminary Design/Final Design and Engineering $ .00 $ 3,000.00 $ 25,000.00 $144,600.00 $ .00 $ 39,400.00 $ 3,000.00 $169,600.00 $ 39, 400.00 $ 25,000.00 $187,000.00 $212,000.00 12 - Jackson - Josephine Region Rural Investment Program Grant Award Contract GRANT AWARD CONTRACT EXHIBIT B Con~i tions of Approval Before any Rural Investment Funds are disbursed, Recipient shall demonstrate that all funds other than Rural Investment Funds ("Matching Funds"), as set out in Exhibit A and Exhibit C, are in place or contracted to be in place during the duration of this Contract. The disbursements of Rural Investment Funds will be limited to those activities set out in Exhibit C unless otherwise modified in advance, in writing, by the Region. Disbursement of all Rural Investment Funds will be subject to specific conditions as follows: Rural Investment Funds will be disbursed in proportion to matching funds invested. 3 o o o Recipient shall provide SO-REDI with biannual reports (due April 10 and October 10) on the use of grant funds,project status, matching funds invested, job creation and other pertinent information until the Final Status Report is submitted. S©-REDI will send the report forms to the Project Contact on or about March 31 and September 30 of each year. Recipient shall invest $187,000.00 in matching funds in the Project before the completion date of the Contract, which is June 30, 1999, in accordance with the provisions of the Contract. In the event the Recipient does not meet the matching funds investment requirements, Recipient shall be required to repay the grant funds on a pro-rata basis as follows: the Recipient shall repay grant funds exceeding the percentage of matching funds invested. This means, for instance, that if the Recipient has only invested 40% of the matching funds required then 60% of the Grant funds must be repaid. Recipient shall submit a Final Report to SO-REDI on or before August 30, 1999. SO-REDI will send a Final Report form to the Project Contact on or about June 30, 1999. This Final Report shall include, if appropriate, the number of FTE jobs created by the project, calculated as follows: so Total employee hours worked / 1,820 (1 year 1 day - 2 years) Total employees as of Contract date Subtract b. from a. Total jobs required for other State programs Subtract d. from c. 13 - Jackson - Josephine Region Rural Investment Program Grant Award Contract GRANT AW~U~ CONTRACT EXHIBIT C Approved Project Work p,lan June 1998 Preliminary Engineering Easement Acquisitions July 1998 Final Design and Engineering Septeither 1998 Construction 14 - Jackson - Josephine Region Rur&l Investment Program Grant Award Contrect JACKSON-JOSEPHINE REGION RURAL INVESTMENT PROJECT APPLICATION APPLICANT: SUBMITTING ORGANIZATION: CITY OF ASHLAND CONTACT NAME: Paula C. Brown, PE, Public Works ADDRESS: 20 East Main Street CITY: ASHLAND ZIP: 97520 PHONE #: q ~' ~' - 5 5 ~"7 PROJECT LOCATION: Ashland Municipal Airport, Memorial Road Director 403 Dead Indian SIGNATURE AND POSITION OF PERSON AUTHORIZING~UBMITTAL: PROJECTTITLE: ASHLAND MUNICIPAL AIRPORT SANITARY SEWER CONSTRUCTION What is the focus of this project: Technical Assistance, Feasibility Study, Comm-nlty Facility, c.~Infrastructure~or Other? Circle all that apply FUNDING REQUESTED FROM RURAL INVESTMENT: LOCAL MATCHING FUNDS/PRIVATE INVESTMENT: OTHER STATE OR FEDERAL FUNDS TO BE USED: IN-KIND MATCH/SERVICES: ~.~o0 $169,600.00' s ~ ,~oo.oo $ .oo $ 21,200.00 TOTAL ESTIMATED PROJECT COST: $ 212,000.00 1. Is this project a part ofyour long range or strategic plan? Yes / ~ If so, what is the local project priority (compare to all projects in the plan)? This project ranks 2 of 4 local projects. De. scribe your readiness to proceed with this project: Estimated Start Date: 06/01/98 Estimated Completion Date: 12/01/98 Briefly describe your project in terms of project purpose, impact on your community or area, plan for implementation, follow-up actions expected to result from this project (projects leads to construction etc), coordination with other entities or organizations, and previous activities related to this project: In 1995 the City of Ashland acquired 22 acres of land attached to the Ashland Municipal Airport. This land has been designated on the FAA approved Airport Master Plan as an aviation related commercial lease area. Last year the City provided water service to this area as well as electrical service. Sanitary service is the sole remaining obstacle to implementing the Airport's development plan. Currently the existing Airport buildings are served by a septic tank and holding tanks. The septic tank is no longer operable and serves as a holding tank which is pumped on a regular basis. To fully develop the Airport, and for the Airport to function as a more viable community resource, requires that full services be made available. Discuss the effe~'t this project will have on the economic diversification (capacity, leadership development, etc) of your community/area: Although southern Oregon has experienced a number of economic downturns in past years, the Ashland economy has become increasingly diversified. This has allowed Ashland to maintain a certain amount of economic growth during periods of regional economic decline. As a result, aviation demands in Ashland have also remained relatively strong. While the national general aviation market has been depressed for some time, there are strong indications that by providing the appropriate level of facilities and services, an airport can make a substantial contribution to the corporate general aviation user, locally based aircraft owner, airport-based businesses, and the local business community. The City of Ashland recognizes the importance of aviation in Ashland as it relates to the rest of southern Oregon. It also recognizes the importance of aviation in community planning and the associated challenges inherent in providing for future aviation needs. The cost of maintaining an airport is an investment which may yield impressive benefits for a community. In Ashland this is particularly important because of the Shakespeare Festival, which draws considerable business to the Ashland area annually. from areas around the entire northwest, and Southern Oregon University which is another regional center in southern Oregon. With sound and realistic facilities, the Ashland Municipal Airport will continue to increase its role as both an economic asset and a source of pride to the residents of the area. Is the funding r~¢~uested for this project filling a financial gap that is necessary in order to complete the project?~__~/No Please describe the ~ao that exists: Ashland has very little developable commercial/industrial land available. The development of this property has been given a high priority. While the Airport is basically self-supporting there is not sufficient income generated from its operations to fund a project of this magnitude. What are the anticipated project development impacts on the unemployed, under-employed, minority and low/moderate income persons: It is hoped that this project will attract much needed light industrial or technology based commercial enterprises. We have had inquiries from Tara Labs Inc., a local manufacturer of high output communications cables and also from Oak Street Tank and Steel, a manufacturer of fuel tanks and related steel products. Both firms are good examples of the types of business that can be accommodated at the site. Both firms offer good stable skilled and non~skilled employment opportunities. What is the commitment of local matching funds (cash and in-kind) as compared to the total project cost? Will the requested funds allow you to leverage additional private, state or federal funds? The City of Ashland is prepared to provide matching funds in the amount of 20 % of the anticipated total cost ($42,400.00). The match will be an equal combination of cash and in-kind work. No leveraging of funds is anticipated. o Describe your financial and organizational capacity to administer the project. Include a discussion of the long-term financial viability of the project: This infrastructure improvement project would be administered as a public works construction project by the City of Ashland Engineering Division. This administrative arm of the Public Works Department oversees an average annual construction budget of over $2,000,000.00, including numerous similar utility construction projects. The Airport .Sanitary Sewer Construction Project has been placed on the City's capital outlay plan and is awaiting only the formation of a construction budget. Listother ~ndingsourcesthat were evaluated, PointofContactandtheres~ts(~nded/not ~nded): Source Contact Results N.W. Economic Adjustment SOREDI, A1Koski Not Funded Initiative 10. Project Cash Flow - Complete and attach the Cash / Activity Report which outlines the e~xpected cash floxv needs for this project. Provide approximate dates and amounts. This information should be related to major activities by funding sour~ as shown in the attached e~xample. 11. Budget Spreadsheet - Complete and attach this report which outlines sources and uses ofall project funds. 12. Matching Funds Report - Attach this report which describes the status of invcalmcnts to be made in the project. 13. Performance Measurement and Projected Economic Impact - Attach thin report which describes interim performance indicators and longer term benchmarks for thi.~ project. EXAMPLE: ~1onth/YearI 7/96 8/96 8196 10~96 11196 Cash I Activity Report Activity Preliminary Design & En.qineer. Construction Construction Construction Landscaping Cash I Source Needed of Funds $4,000 County Engineer. $25,000 Re.qional Strat. $100,000 Pdvate $50,000 DEQ $5,000 Regional Strat. Actual Cash I Activity Report 06/98 Preliminary Engineering 06/98 Easement Acquisitions 07/98 Final Design & Engineering 09/98 Construction Cash Needed In-kind $ 3,000.00 In-kind $169,600.00 Source of Funds City Engineer City of Ashland City Engineer Regional Strategies NOTE.~In-kind funds for preliminary design and final design efforts total approximately $39,400.00. Budget Spreadsheet Project: Ashland Municipal Airport Sanitary Sewer Activities A. Property Acquisition (easements) B. Construction of Facilities (Specify) 1. Sanitary Sewer Facilities 2. 3. C. Machinery and Equipment (Specify) 1. 2. 3. D. Marketing Materials (Specify) 1. 2. 3. E. Professional Service (Specify) 1. Preliminary Design 2. Final Design & Engineering 3. F. Program/Project Staffing 1. Personal Services 2. Operating Expenses (Specify) A. B. C. G. Other (Specify) 1. 2. 3. 4. TOTAL Date: February 25, 1998 Rural Other Local Private Investment State Federal Government Sector Undetermined Fund Funds Funds Funds Funds Funds $3,000 In-kind'~ In-kind/ Total Funds $ 3,000 ~169,600 ~ 39,400 $212,000 If you need additional space for your program/project expenditures, please attach additional pages using this budget format. Matching Funds Report Project: Sponsor: Cash: ASHLAND MUNICIPAL AIRPORT SEWER City of Ashland Source of Funding City Budget CONSTRUCTION Invested $ $ $ $ Date: Committed $ $ $ $ February 25, 1998 Pending 21,200 To Raise $ $ $ $ $ $ $ $ In-kind Invested: Committed: To Raise: In-kind: City Engineer $ $2[,200 $ $ $ $ $ $ $ $ $ Total Cash Match: $ 21,200 Total In-kind Match: $ 21,200 Total Match: $42,400 (Include match documentation) How much money has actually been invested in the program/project How much money has been firmly committed to, but has yet to be Invested in the program/project. This should only include applications for funding which have received final approval. How much money do you still need to raise from undetermined sources for the completion of the program/projec~ Support provided in goods and servlces. Cash: Hard cash support for the program/project Performance Measurement and Projected Economic Impact Industrial Capabilit~roject: Ashland Municipal Airport Strateg~: Increase Measurement: Growth in both capability Source: Business License Base Data: -0- facilities @ Airport Projected Data: +25% Projected Increase over Reporting Period: 25% and actual Light Industrial Date:01/01/98 Date:01/01/00 (One increase in actual year past industry. Describe the assumptions made and the methodology which was used in making this measurement: Sanitary Sewer Business at Airport construction completion.