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HomeMy WebLinkAbout2004-104 Police Agrmt - MedfordCOMMUNICATION SERVICES SUBSCRIPTION- AGREEMENT Between THE CITY OF MEDFORD An Oregon Municipal corporation Provider And THE CITY OF ASHI,AND An Oregon municipal corporation Subscriber The communications service subscription agreement dated 2/28/03 is ame~ded As follows: a new Section 4 attached and incorporated replaces Section 4 ,of original agreement p. 2. Schedule B to original agreement pp. 8 & 9, are replaced ~by a new Schedule B attached and incorporated. All other provisions of the agreement remain as written. IN WITNESS WHEREOF the parties have caused these Amendments to be signed in their respective names by their duly authorized representatives as the dates set forth below. CITY OF MEDFORD, OREGON Date: Chief of Police City of Medford Date: o~fAPs~ila~ Section 4: COMMUNICATIONS LINKAGE AND MAINTENANCE. The communications service subscription agreement dated 2/28/03, Section 4 is amended as follows: Subscriber shall provide for maintenance and support of all lines and equipment necessary to transmit telephone, radio and radio microwave signals to and from Provider's receiving point. Provider shall provide and arrange for installation and implementation of a Fiber Interface, channel banks, an ACU 1000, and redundant Qwest T-1 phone line to establish radio signals to and from Provider's receiving point. After initial installation of radio equipment, Provider's responsibility is limited to accepting communications at its center generating communications compatible with Subscriber's communications links. Provider shall have no responsibility for maintenance or support of communications lines and equipment except to contract with Qwest Communications, it subsidiaries, successors or approved contractors for 9-1-1 and E-9-1-1 lines and equipment, and provide for maintenance of other equipment and software required for Provider's effective operation of the system. In exchange for costs associated with the above-defined establishment of installation and implementation of the radio signals, Subscriber shall transfer ownership of their current dispatch communications and console equipment to Medford, s CCOM center. SCHEDULE B EXTENDED SERVICES FOR THE CITY OF ASHLAND When systems are available and on-line, Provider will furnish Subscriber with the following extended services beyond Basic Emergency Commumcations Service as described in Schedules A and B, as applicable: 1. Connectivity to MDC (Mobile Data Computer) interface with CAD (Computer Aid~t Dispatching) System. 2. A Plant Mapping interface (docs not include Plant Mapping application). 3. Connectivity to RMS (Record Management System) interface with CAD System. 4. Connectivity to CMS (Corrections Management System) interface with CAD. 5. Connectivity to Paperless Report Writing System interface with CAD, at the time ~at this system becomes available. 6. After hours paging Services for Ashland Public Works Personnel for "Public Safety iPurposes" or during emergencies. MOBILE DATA COMPUTER/MAPPING INTERFACE SYSTEM FEES Initial Infrastructure Costs: The purchaae price of the Tiburon MDS system and Plant Mapping Interface is $159,798. The price consists of 42 client licenses ~ $295 per license for a total of $12,390 and $147,408 for the base server system and related system technical and profession setup services. Medford will contract with. Tiburon for the purchase of all 42 licenses and base system installation. Provider will be responsible for the 71% of the system costs (30/42 = 71%) and purchase of 30 hcenses. Subscriber will be responsible for 29% of system costs (12/42 = 29%) and purchase of 12 licenses. Costs will be proportioned as follows: Provider at a cost of $113,510 (30 licenses X $295) + ($147,408 X 71%) and Subscriber at a cost of $46,288 (n licenses X $295) + ($147,408 X 29%). Licensing Costs: The MDS software and licensing purchase, as defined above, provides the base system for the iProvider, which includes Medford Fire, Medford Police, Central Point Police, and Subscriber, which includes Ashland Police and Ashland Fire. Any future additional client licenses requested by the above,' listed agencies would be the responsibility of the requesting agency at client license costs quoted by Tiburon, which is presently $295 per license. Annual Program Costs: After the first year, all participating agencies must also purchase annual Maintenance and Teclmical Support. Presently, the annual base system maintenance costs are $8,100 and client support costs are $36 per client license. Subscriber will be responsible for 29% of the base system maintenance costs and 100% responsible for their client license maintenance costs. Should new agencies contract for the MDS system, all Maintenance and Technical Support costs will be proportionally shared by all participating agencies based upon the total annual base system rmdntenance costs, quoted by Tiburon, and the total number of client licenses owned by all system participants. New Agenc~ Purch~.es When new agencies contract for MDS services, the purchase charge for the Tiburon MDS system software shall be based upon the total number of client licenses the new agency will need, which is then combined with the number of client licenses held by Provider and Client to determine each agencies proportional cost for the Tiburon MDS base system. The initial cost of ($147,408) will then be divided by the combined total number of client licenses to determine the per client license capital contribution charge. 3~e charge to the new agency will be the capital contribution charge multiplied by the number of cliem licenses they request. This charge reflects their proportional investment in the project, making them a partner in the project. The new agency must also purchase client licenses (currently $295 per license) in orqer to operate MDS software. Any funds received from a new agency contracting for MDS will be distributed to existing project partners based on each parmers proportional investment in the project (currently, Provider at 71%% and Subscriber at 29%% of the total funds received). "Sample" - New Agency Cost Formula- New agency requires 10 client licenses. The 10 client licenses are added to the 42 existing client licenses for a combined total of 52 client licenses. The $147,408 initial costs of the software is then divided by 52 (the combined number of client licenses), which equals the per license capital contribution charge of $2,835 per license. The cost to the new agency would be 10 licenses X $2,835 = $28,350, plus the cost for each client license. The $28.350 received from the new agency is then distributed to Provider at 71% and Subscriber at 29%. The new agency then becomes a partner and the new formula for determining each agency proportional investment is Provider 58%, Subscriber 23% and new agency 19%. When new agencies choose to participate in the Tiburon MDS project, this agreement will be modified to reflect each agencies proportional investment rate.