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Home My WebLink About2004-107 Contract - Smith Dawson & Andrews ~/zu/u4 lo'o3 '~541 488 5311 CITY HALL-AD~IN. ~002/004 PERSONAl. ~E~VlCES CONTRACT FOR. SERMlCES LESS TH& ,N.$25,000 CITY OF SttLAND CITY OF ASHLAND 20 East Main Street Ashland, Oregon 97520 Telephone: (541) 488-6002 FAX: (541) 488.§311 BEGINNING DATE: February 2004 CONSULTANT: Smith Dawson & Andrews Address: 1000 Connecticut Avenue, NW, Suite 302 Washington, DC 20036 Telephone: 202-835-0740 FAX: 202-775-8526 COMPLETION DATE: April 2004 COMPENSATION: $4,250 SERVICES TO BE PROVIDED: Arrange meetings with Oregon congressional Delegation for city councilor, review and submit appropriations forms, consull;atlon with city staff on lobbying efforts at federal level. ADDITIONAL TERMS CITY AND CONSULTANT AGREE: 1. All Costs by C~nsultant; Consultant shall, at its own rfsk and expense, pedorm the personal seMces dasmbed above and, unless o~he~wise specified, furnish all labor, equipment and materials required for the proper perf0~mance of such service. Z Qualffi~ Work: Consultant has represented, and by entering into this contract now represents, I~at all personnel assigned to the work required under this contract am fully qualified to perform lhe sewice to which they will be assigned in a skilled a~ workerlike manner and, if required to be registered, licensed or 13onded by the State of Oregon, are so registered, licensed and bonded. 3. Cemplelien Bate: Consultant shall stat peffon1~ing fJle service under this con0'act by the begi~nir~g dale indicated above and complete the servio.~ by [he completion data Indicated above. 4. Comll~asatien: City shall pay Consultant for service performed, Including cosls and expenses, the sum specified a~ve. Once work commences, Invoices shall be prepared a~ submitted by the tenth of I~e month fa' WOl~ completed in the prior month, Paymenls shall be made within 30 days of the da~e of Ihe invoice. Shoed the contract be prematurely terminated, payments wilt be made for WOl'k ¢~mpleled and accepted io date of lermJnation. 5. Ownemhip uf 13eeuments; All documents prepared by Consultant pumuent t~ this coniract shall be the prope~ of CIIy. 6. Statutory Requiremenls: ORS 279.312, 279.314, 279.316 and 2T9.320 am made part of this contract, 7, Living Wage Reflulmmeals: if the amounl of this contract is $15,713 or mom, Consultanl is required to coml~ly wilfl chaplet 3,12 of the Ashland Mlunicipal Code by paying a llvir~g wage, as defined In this chapter, to all employees j:~forming worX under Ibis contract and to any subcontractor who performs 50% or more of th(; service work under this contract_ Consultant is also required to post the attached notice predominanlty in areas where It will be seen by al eml)loyees. 8, Indemniti=ation: Consultant agrees to defend, indemnify and save City, it~ offices, employees and agents harmless from any and a~l losses, claims, actions, costs, expenses, ju~ments, subroga(ions, or other damages resulting from injury [o any pemon (including Injury resuffing in death), or del/Iago (including lost; or de~ctJon) to prol:~ly, of whatsoever nature arising oul of or incident to the performance of this contract by Consultant (including but not limi~d t~, Consultant's ernployees, a. lents, and others designated by Consultant to perform work or services attendant to Ibis conlract). Consultant shall not be held resl:,O~ible for any ;asses, expenses, cl~,ims, subrogations, aclmns, costs, judgmenls, or other damages, directly, solely, and appmximatel,/caused by the negligence of City. ~. TenwinatJen: This cantract may be ten~inated by Ci~/by giving ten ~lays wri~n notice to Consultant and may be te1111inated by Consuttant should City fail substantially to perform ils oral]rations through no fault of Consultant. 10. ledopendeftt ContmC~r Status: Consultant is an independent contraaof and not an employee oftl~e City. Consullant shall have the cof~plete res~nsiblrlty for the performance of !l~is contract. Consultant shall i~ovide workers' compensation cevera§e as required in ORS Ch 656 fol' all persons employed to perfom~ work pursuant to lflls c~ntract. Consultant is a subject employer that wilt comply with ORS 656.1:)17. lo. AsslgnmeM and Subconl~acte: Consultant shall not assign this co,act or subcontract any portion of the work without the wdttell cement of Ci~t. Any attempted assignment or subcon~'act without written consent of City shall be void. Consullant shall be fully responsible for tile a~ j;~rtomis~ion$ of ~ assigns or subcontr3ctom and of all persons employed by Ihem, and the apFoval by Oily of any assignment or subconl~act shall no! create any contractual~l~lion betweeE~e/asslgnee or subconlractor and City. -r.' /F ...: ',% ~ ~ - /) ~ -' ' CI'I'"Y:'ADI~INISTRATOR OR TITLE BY Federal ID # ~)"'~ - / 9 ~ c~ ? ~.~ # DATE: FINANCE DIRECTOR CONTENT REVIEW: CITY DEPARTMENT HEAD DATE:4/9/04 ACCOUNT # 7t 0.01.02.6041 O0 (for Ci['y puqxmes only)CITY OF ASHLAND PERSONAL SERVICES CONTRACT 452,5,000 6FORMS~contra¢l for pecSonal sen4ces)(rev'd 9/~1.1 SMITH DAWSON &5 ANDREXVS A public affairs company Invoice BILL TO City of Ashland 20 East Main Street Ashland, OR 97520 Attn: Gino Grimaldi M/kY 18 DATE INVOICE 5/13/2004 1003499 , I)ESCRIPTION QTY ~TE AMOUNT PROFESSIONAL FEES for Services Rendered for the period February/March/April 2004 Schedule meetings for Councilor Jackson 2 250.00 500.00 Review & submit appropriations forms 1 250.00 250.00 Meetings with Councilor Kate Jackson - Walden, 4 250.00 1,000.00 DeFazio Meetings with Councilor Kate Jackson- Wyden, 4 250.00 1,000.00 Smith, HUD, FWS Meeting with City staff and staff from County, 2 250.0(t 500.00 Hospital, Council of Governments, School District Consultation with City Manager and City staff 4 250.00 1,000.00 . Thank Y°U! ~'!,!i~! ~i~~ ~ Tota! $4,250.00 ,,, ~. 79.~ Washington, DC 20036 202-835-0740 / FAX 202-775-8526 CITY RECORDER'S COPY CITY OF ASHLAND 20 E MAIN ST. [ .pATE,. :;,.:1 ASHLAND, OR 97520 5/27/2004 (541 ) 488-5300 PO NUMBER 05102 VENDO-~-: 008569 SMITH DAWSON & ANDREWS 1000 CONNECTICUT AVENUE NW SUITE 302 WASHINGTON, DC 20036 FOB Point: Terms: Net Req. Del. Date: 2/1/2004 Special Inst: SHIP TO: City of Ashland (541) 488-6002 20 E MAIN STREET ASHLAND, OR 97520 Req. No.: Dept.: ADMINISTRATION Contact: Ann Seltzer Confirming? NO "Qi~antity ',']' unit ..... ' ' ,, . '.." Description . BLANKET PURCHASE ORDER . Arrange imeeUngsWith- -Oreg°n. ....... - .4,250,00 I · Congressional Dele.qation 'for City : · ' · . COunCilor',! review and sUbmit. appropriations forms, consultation with ~ ' "~ "City' siaffor~ lobbying eff°rts at Federal level. . · ,. PSK .... Beginning date: FebruarY 2004 Completion date: April 2004 SUBTOTAL 4.250.00 IILL TO: Account Payable TAX 0.00 · 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 4,250.00. ASHLAND, OR 97520 E 710.01.02.00.604100 4,250.00 ........ , , , ..... Authorized Signature VENDOR COPY A request for a Purchase Order -AS~ H LAN D REQUISITION FORM Date of Request: THIS REQUEST IS A: I-'] Change Order(existing PO #_~) Required Date of Delivery/Service: Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location u Services Only Des~pti~ Total Cost Solicitation UrEA'I- I 0 Exempt [_] 3 Written Quotes (copies attached) ~;¥/v~ r-I Sole Source E] 'lnvitationt°Bid ~..~/X,~ (copies on file) ....... ~ than E] Request for $ Ck, ~.~: $5000 Propos,~l (copies on file) ................... , .:, :; ,~: , Account Number _"?./~ ~J-_{~L._0 L}. _~'_'9_/Y_/£_.~ *P/ease attach the Original signed contract and Insurance certificate. Materials Only Item # Quantity Unit Description Unit Cost Total Cost Employee Signature'~.z,vz~ & ~'.~ .,,7 Supervisor/Dept, Head Signature: ./'[ ',;' _/- t~_~,- - NOTE: By signing this requisition form, ~rtify that~e above request meets the Ci~ of Ashland Solicitation Process requirerr~;nts and can be provided G:Finance\Procedure~AP~orm$O_Requi$ition form.doc Updated on:07/15/02