HomeMy WebLinkAbout2004-134 Grant - Rogue Opera CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND
20 E Main Street
Ashland OR 97520
(541) 488-5300
FAX: (541) 488-5311
GRANTEE: Rogue Opera
Address: 33 N. Central, Ste. 203;
Medford, OR 97501
Telephone: 5416086400
Term of this agreement: July 1, 2004 to June 30, 2005
Amount of grant: $6,000.00
Budget subcommittee: Economic and Cultural Development
Contract made the date specified above between the City of Ashland and Grantee named
above.
RECITAL: City has reviewed Grantee's application for a grant and has determiined that the
request merits funding and the purpose for which the grant is awarded serves a public
purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon
Grantee's approved application, the City agrees to provide funds in the amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant
application with modifications, if any, made by the budget subcommittee designated above.
Grantee will report in writing on the use and effect of granted monies compared to the original request
(as modified) per the following:
a. Within 90 days of the event completion (Single event applications)
b. As part of a subsequent application for grant funds from the City
c. Within 90 days of the budget fiscal year
Grant applicants awarded less than $2,500 are encouraged to maintain documentation to this effect
but are not required to submit a report unless requested by the City except ~,-,,.:.., - '
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purl:Dose for which
the grant is awarded or this contract is terminated shall be returned to the City within 30 days of
completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records
relating to the purpose for which the grant was awarded in accordance with generally accepted
accounting principles. Grantee gives the City and any authorized representative of the City access to
and the right to examine all books, records, papers or documents relating to the use of grant funds.
5. Living Wage Requirements. If the amount of this contract is $15,964 or more, and if the Grantee
has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland
Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their
time within a month performing work under this contract. Grantees required to pay a living wage are
also required to post the attached notice predominantly in areas where it will be seen by all
employees.
Grant Contract 2004-05
6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in
this contract or fails to expend the grant funds or enter into binding legal agreements to expend the
grant funds within twelve months of the date of this contract, the City, by written notice of ,default to the
Grantee, may terminate the whole or any part of this contract and may pursue any remedies available
at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or declaration of
ineligibility for the receipt of future grant awards.
?. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or
amended in any manner except by written instrument signed by the parties. Such written modification
will be made a part of this contract and subject to all other contract provisions.
8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents
harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other
damages resulting from injury to any person (including injury resulting in death,) or damage (including
loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of
this agreement by Grantee (including but not limited to, Grantee's employees, agents., and Others
designated by Grantee to perform work or services attendant to this agreement). Grante~._. shall not be
held responsible for damages caused by the negligence of City.
9. Insurance. Grantee shall, at its own expense, at all times for twelve months from thl._, date of this
agreement, maintain in force a comprehensive general liability policy including (;overage for
contractual liability for obligations assumed under this Contract, blanket contractual liability, products
and completed operations, and owner's and contractor's protective insurance. The liability under each
policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and
property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence
for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The
City of Ashland, its officers, employees and agents shall be named as additional insureds.
Certificates of insurance acceptable to the City shall be filed with the City's Risk Manager or Finance
Director prior to the expenditure of any grant funds.
10. Merger. This contract constitutes the entire agreement between the parties. There are no
understandings, agreements or representations, oral or written, not specified in this contract regarding
this contract. Grantee, by the signature below of its authorized representative, acknowledges that it
has read this contract, understands it, and agrees to be bound by its terms and conditions.
GRANTEE CITY OF ASHLAND
Title
Date
By
Account Number:
(for City use only)
Grant Contract 2004-05
,~tate Farm Fire and Oasualty Oompan
PO"Box 5000
Dupont, WA 98327-5000
T- 2024- F472
CITY OF ASHLAND
20 E MAIN ST
ASHLAND OR 97520-1850
FN3
~ured: ROGUE VALLEY OPERA
ASSOCIATION
cation: 235 S OAKDALE AVE STE 203
MEDFORD OR
d Ins-Il: ASSET REAL ESTATE SERVICES
d Ins-Il: CITY OF ASHLAND
rms, Options, and Endorsements
.=cial Form 3
p Dishonesty $25,000
endatory Endorsement
e Debris Removal
~iness Policy Endorsement
,ss Deductible Deletion
fitional Insured
endatory Endorsement
fltional Insured Endorsement
~gus (Including Mold) Excl
)contractor Pd Exclusion
titional Insured Endorsement
)tinued on next page
FP-6103
OPT ED
FE-6237.1
FE-6451
FE-6464
FE-6538.1
FE-6320
FE-6551
FE-6494
FE-6566
FE-6598
FE-6361
POLICY NUMBER --4
,, 97-CC-6946-1
Business Miscellan~=ous Program
JUN 16 2004 to JUN 16 2005
DATE DUE PLEASE PAY THIS AMOUNT
PAID B'Y SPECIFIED PARTY
Coverages and Limits
Section I
A Buildings
B Business Personal Property
'C Loss of Income
Excluded
10,800
Actual Loss
Deductibles - Section I
Basic
Other deductibles may
apply - refer to policy
500
Section II
L Business Liability
M Medical Payments
Gen Aggregate (Other than PCO)
Products-Completed Operations
(PCO Aggregate)
$1,000,000
5,000
2,000,000
2,000,000
Annual Premium
Forms, Opts, & Endrsmnt
Bus Liability - Coy L
OIGA Fee
Total Amount
Premium Reductions
Your premium has already been reduced
by the following:
Renewal Year Discount
Yrs in Business Discount
Claim Record Discount
Coy. A -Inflation Index: N/A
Cov. B - Consumer Price: 187.4
$204. O0
84.00
12.00
2.10
$302.10
~t T_AURA,,1 BIXBY INS AGENCY INC
~hone (541) 482-2461
Prepared APR 26 2004
IF YOU HAVE MOVED, PLEASE CONTACT YOUR AGENT.
I INSURED IROGUE VALLEY OPERA ASSOCIATION
T-2024-F472 F
~ 56 33591516
See reverse side for important information.
Please keep this part for your record.
NOTE: DO NOT PAY. THE PREMIUM IS
BEING PAID BY THE SPECIFIED PARTY.