Loading...
HomeMy WebLinkAbout2004-164 Grant - Native Studies CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541) 488-5311 GRANTEE: SOU, Native American Program Address: 1250 Siskiyou Blvd Ashland, OR 97520 Telephone: 5415526751 Stud Term of this agreement: July 1, 2004 to June 30, 2005 Amount of grant: $2,500.00 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded se~rves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. Grantee will report in writing on the use and effect of granted monies compared to the original request (as modified) per the following: a. Within 90 days of the event completion (Single event applications) b. As part of a subsequent application for grant funds from the City c. Within 90 days of the budget fiscal year Grant applicants awarded less than $2,500 are encouraged to maintain documentation to this effect but are not required to submit a report unless requested by the City except under 2 b. above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $15,964 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal 'Code Chapter 3.12, to all employees and subcontractors who spend 50% o~r more of their time within a month performing work under this contract. Grantees required to pay a living wage are also required to post the attached notice predominantly in areas where it will be seen by all employees. Grant Contract 2004-05 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of thE: contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or' declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with the City's Risk Manager or Finance Director prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE By CITY OF ASHLAND By Date '~/z~/~ Account Number: (for City use only) Grant Contract 2004-05 City of Ashland LIVING For all hours worked under a service contract between their employer and the City of Ashland if the contract exceeds $15,964 or more. For all hou, rs worked in a month if the employee spends 50% or more of the employee's time in that month working on a project or portion of business of their employer, if the employer has ten or more employees, and has received financial assistance for the project or business from the City of Ashland in excess of $15,964. If their employer is the City of Ashland including the Parks and Recreation Department. In calculating the IMng wage, employers may adcI the value of health care, retirement, 401K and IRS eligible cafeteria plans (including childcare) benefits to the amount of wages received by the employee. Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or, us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. (:ITY OF -ASHLAND CERTIFICATE OF COVERAGE Issue Date: July 13, 2004 Certificate Number 3099 AGENCY COVERED Oregon University System Southern Oregon University 1250 Siskiyou Boulevard Ashland OR 97520 This certificate is issued pursuant to ORS Chapter 278 and the state self-insurance program and recognizes the parties listed below. COVERAGE PROVIDED BY STATE OF OREGON INSURANCE FUND COVERAGES This is to certify that the coverage indicated below is provided to the State of Oregon agency named above for the period indicated. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage provided as described herein is subject to all the terms, exclusions, and conditions of the policy manuals issued by this division to the agency. TYPE OF COVERAGE COVERAGE COVERAGE LIMITS OF LIABILITY EFFECTIVE DATE EXPIRATION DATE DESCRIPTION lEACH OCCURRENCE GENERAL LIABILITY (Refer to ORS 30.270) X_~X Tort Claims Act Form Continuous Continuous X_.~X Occurrence Property damage 50,000 (any claimant) All other 200,000 (any claimant) Any number of claims 500,000 AUTOMOBILE LIABILITY (Refer to ORS 30.270) X._~X Owned Autos Continuous Continuous X_.~X Hired Autos Property damage 50,000 X._~X Non-Owned Autos (any claimant) All other 200,000 (any claimant) Any number of claims 500,000 PROPERTY Replacement Cost All Risk including April 1, 2004 Continuous Earthquake & Flood Deductible is: 2,500 Extended Coverage For most perils Mortgage Clause Lenders Loss Payable Clause , Description of Operations/Locations/VehicleslRestrictions/Special Items Per the Financial Assistance Award Contract between July 1,2004 through June 3,,3, 2005. Other: The State of Oregon shall indemnify, by the Oregon Insurance Fund to the limits of the Oregon Tort Claims Act, the Certificate Holder against liability for damage to life or property arising out of the agency's activities or operations relating to the above-described, except for any liability arising out of the wrongful acts of employees or agents of the Certificate Holder. It is agreed that the Certificate Holder is included as an additional indemnitee, to the extent permitted by Article Xl, Section 7 of the Oregon Constitution and by the Oregon Tort Claims Act, ORS 30.260-30.300, but only with respect to liability arising out of the activities or operations of the Agency. CERTIFICATE HOLDER City of Ashland 20 E Main Street Ashland OR 97520 H/3099 State of Oregon by and through its Department of Administrative Services, Risk Management Division Authorized Representative SOUTHERN OREGON UNIVERSITY July 19, 2004 City of Ashland Finance Department Mr. D.L Tuneberg, Director 20 East Main Street Ashland, OR 97520 Dear Mr. Tuneberg: Please accept our sincere thanks for the grant given by the City of Ashland in support of the Southern Oregon University Native American Studies Program. As you well know, we are particularly proud of this program at Southern and our activities in support of Native American education. It is heartxvarming to know the City appreciates these efforts. Enclosed are a signed copy of the Financial Assistance Award Contract, and a copy of the insurance coverage. If you need any further information, please let me know. Again, thank you so much for your support. Sincerely, Alice Geankoplis Director of Development Enclosures Institutional Advancement 1250 Siskiyou Boulevard Ashland, Oregon 97520-5034 Tel 541-552-6127 Fax 541-552-6126