The URL can be used to link to this page

Home My WebLink About2004-0907 Council Mtg PacketCouncil Meeting Pkt. BARBARA CHRISTENSEN CITY RECORDER CITY OF -ASHLAND Impo~ant: Any citizen attending council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. The Public Forum is the time to speak on any subject not on the printed agenda. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and inform you as t.o the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. ** AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL September 7, 2004 -- 7:00 p.m. Civic Center Council Chambers, 1175 E. Main Street II. III. IV. V. VI. VII. VIII. PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF MINUTES: Regular Council Meeting Minutes of August 17, 2004. SP~I~IAL PRESENTATIONS & AWARDS: V/ Mayor's Proclamation of September, 2004 as National Alcohol and Drug Addiction Recovery Month. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. .2. Confirmation of Mayor's appointment of Henry Baker to the Historic Commission for a term to expire April 30, 2005. 3. Confirmation of Mayor's appointment of Vicki Griesinger to the Airport Commission for a term to expire April 30, 2005. 4. ' Confirmation of Mayor's appointment of Melissa Markell to the Public Arts Comrnission for a term to expire April 30, 2005. · "5. City's Investment'Report. ......... PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker, unless it is the subject of a Land Use Appeal. All hearings must conclude by 9:30 p.m. or be continued to a subsequent meeting.) 1. Public Hearing on Community Development Block Grant (CDBG) Program Year Change. 2. Public Hearing and Adoption of a Resolution Authorizing and Ordering the Loca!l Improvements for the Construction of Improvements to Nevada Street Consisting of Sidewalks, Curb Extension Planter Areas, Pedestrian Safety Improvements to Intersections, Drainage and Associated Improvements and Authorizing the City to borrow money and issue and sell Notes for the Purpose of Providing Interim Financing for the Actual Cost of the Local Improvement. PUBLIC FORUM: 'Business from' the au'dience not included on the agenda. (Total :time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) UNFINISHED BUSINESS: (None) ('()[ ~N(i'II_ MI:;I!TIN('iS ARt:~ lgt~()All)('AS']' l.I'v't-~ ()N CtlANNEI, 9 VISl'l' 'tl tt", CI'I'Y ()1: ASt 11 ,ANI')'S Wt:]B SI 1'1:] AT WWW.ASI ILANI).OI~.[ iS IX. X. Xl. NEW AND MISCELLANEOUS BUSINESS: 1. Ashland Fiber Network Quarterly Report. 2. Quarterly Financial Report-- April o June, 2004. ORDINANCES~ RESOLUTIONS AND CONTRACTS: 1. Reading by title only of"A Resolution of the City Council of the City of Ashland Reiterating its Policy of Relating the Expenditure of Monies for Economic and Cultural Development to the Hotel/Motel (Transient Occupancy) Tax and Repealing Resolution 2004-11 ." OTHEr;[ BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS: XlI. ADJOIJRNMENT: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735- 2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). ('()[ ~N(iII, MI'~I.:/I'IN(iiS ARI! BR()AD('AS'I' 1.,IVt!i ()N (ill tANNt'iL ~ VISIT 1'I It.; ('I'I'Y ()1: ASl II,ANI)'S \Y1;iB ,'ql'l't.i A't W\YW.ASI II,ANI).()R.[iS MINUTES FOR THE' REGULAR MEETING ASHLAND CITY COUNCIL August 17, 2004 - 7:00 p.m. Civic Center Council Chambers, 1175 E. Main Street CALL TO ORDER Mayor DeBoer called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers.. ROLL CALL Councilor Laws, Amarotico, Hartzell, Jackson and Morrison were present. Councilor Heam was absent. APPROVAL OF MINUTES The minutes of the Regular Council Meeting of August 3, 2004 were approved as amended on page 3 to note that there was no second to the motion made by Councilor Hartzell. SPECIAL PRESENTATIONS & AWARDS State Senator Sal Esquivel informed the Council on his committee activities for the State of Oregon. Senator Esquivel belongs to the Tax Reform Committee, the Senate Revenue Committee, a Revenue Subcommittee and the-General Government Committee. CONSENT AGENDA .1. Minutes of Boards, Commissions and Committees. 2. ApprOval of Federal Aviation Administration Grant Offer for the Ashland Municipal Airport 2004 Airport Improvement Project. 3. Termination of Utility Easements within the Billings Ranch subdivision. Councilor Jackson/Morrison m/s to approve Consent Agenda. Voice Vote: All AYES. Motion passed. PUBLIC HEARINGS (None) PUBLIC FORUM Eric Jorgensen/355 Coventry Place/Spoke regarding the proposed Nevada Street Local Improvement District and how the decisions made by the Council would affect him. Mr. Jorgensenasked the Council to keep the residents of the side streets informed and allow them to comment, as they will be affected by this project as well. Art Bullock/791 Glendower Street/Spoke regarding the proposed Nevada Street LID and requested that the Public Hearing scheduled for September 7, 2004 be postponed for the following reasons: 1) He believes that "due process" is being violated and citizens should be allowed to view the final plans and have 30 days to respond, 2) A budget for the project has not been completed, 3) Staff work is not done and. the plans are incomplete, and 4) Staff has not presented plans to the Council or made the information available for the public to review. Bryan Ho!ley/.324 Liberty Street/Spokeregarding citizen participation during recent Land Use Hearings. Mr. ' Holley asked the Council what more could the citiz6ns do to get their voides heard arid ~irged residents to continue to be involved and speak up through the electoral process. In regards to the Nevada Street LID, Council noted that staff has met with the neighborhood several times to discuss the plans. UNFINISHED BUSINESS Al, (ill iS"I" 1 T, 2004 P A (i t:! 2 o't' 7 1. Agreemenl for Services between the City of Ashland and the Ashland Chamber of Commerce. Management Analyst Ann Seltzer presented thc Agreement for Services between the City of Ashland and thc Ashland Chamb.er of Commerce. Ms. Seltzer noted the agreement reflects suggested changes from Councilor Hartzell and Councilor Jackson as stated at the meeting on July 20, as well as additional comments and changes submitted by Councilor Hartzell on August 13. Staff is requesting that Council review the changes and authorize the City Administrator to sign the agreement. Council expressed concern that the agreement with the Chamber is much more detailed and specific than the agreements for the other grantees. Finance Director Lee Tuneberg clarified that as long as the agreements contain the same components, it is fine that one is more detailed than the other. Mr. Tuneberg added that the Chamber's agree, ment should include wording to the effect of what is stated under'number 4 (Financial Records and Inspection) on the Financial Assistance Award Contract. Council discussed which version they preferred, the agreement in the council packet or the revised agreement handed out by Councilor Hartzell. Mayor DeBoer commented that the Chamber and the citY are both satisfied with the agreement and the Council should not attempt to make any revisions. Council expressed concern with the pr. ocess and that a new agreement was handed out at tonight's meeting. It was stated that tlhe final agreement should have been included in the council packet so the councilors could have had time to, review it before making a decision. It was clarified that ihe only substantihl difference between the two agreements is that the version handed oui tonight includes a list of board members. The other wold changes are minor and do not make a difference in content. It was also noted that the newest version matches' the content of the Economic and Cultural Development Grant Application. Russ Silbiger/562 Ray Lane/Suggested that the IRS 990 form be made part of the application process. Mr. Silbiger stated the addition of this information would provide a common reporting form for all grantees and would make it easier for the Budget Committee to compare and analyze the grant requests. Mr. Silbiger provided a sample 990 form to the Council. Mr. Tuneberg stated that staff, could require a 990, however the city already has the authority to audit the financial records that pertain to the function of the grant. Councilor Hartzell motions to direct staff to sign the contract with the Chamber as presented, using the version handed out at tonight's meeting with the inclusion of the first two sentences under number 4 on the Financial Assistance Award Contract. Motion dies due lack of second. Comment was n~tade that Council should have the opportunity to review the revised final agreement before approving it and that staff should bring back a clean agreement for final approval. City Administrator Gino Grimaldi agrees that this process is awkward, but stated the final agreement before the Council is one that both the City and the Chamber can work with and it meets the objectives of the Council. · . . · . . Graham Lewis/Representative of the Ashland Chamber of Commerce/Confirmed that the Chamber is satisfied with the agreement presented at tonight's meeting. Councilor Amarotico/Hartzell m/s to approve the most recent contract and authorize the City Administrator to sign. DISCUSSION: It was clarified the motion does not include the addition of the two sentences after number 4 on the Financial Assistance Award Contract as previously suggested. Comment was made regarding the messy process, but it was noted that this is a document they can all agree on. Comment was made that the City should not be spending money that would cause Ashland to grow any faster than it already is. Councilor Jackson motions to call for the question. Motion dies due to lack of a second. Comment was made supporting the agreement because of its emphasis on job diversification. Voice Vote: Councilor Amarotico, Hartzell, Jackson and Morrison, YES; Councilor Laws, NO. Motion passed 4-1. 2. Adoption of Findings for Planning Action 2004-002 Approving an Application for Physical Constraints Review within the Floodplain Corridor, a Tree Removal Permit and Site Review for the ConstructiOn of a New Commercial Building on Land in Downtown Ashland located along Ashland Creek and North of North Main Street and West of Water Street. Applicant: Lloyd Haines. Council questioned whether staff has reviewed the Findings and compared them to the record to ensure that the technical details are accurate. Community Development Director John McLaughlin clarified thai: staffdid read through the Findings and edited them substantially to ensure their accuracy. In addition, the City Attorney had also reviewed the Findings. Staff believes that the Findings before the Council accurately represent the decision of the Council. Alan Harper/717 Murphy Road/Stated there was a potential ex parte contact made to the council by opponents of this matter and asked if that was the case, that those are disclosed. City Attorney Mike Franell clarified that Council. is still in the quasi-judicial process and should not be participating in ex parte contacts. Mayor DeBoer stated there was an email sent to the Council regarding this matter. All of the councilors agreed that an email was received; however none of them read it. Council asked that in the future, the Mayor ask about ex parte contacts when dealing with Findings. Councilor Amarotico/Jackson m/s to approve Adoption of Findings for PA 2004-002. Voice Vote: All AYES. Motion passed. 3. Adoption of Findings for Planning Action 2004-052, a Request for a Conditional Use Permit and Site Review Approval to Convert a Portion of the Existing Residence at 904 Garden Way into an Accessory Residential Unit. Applicants: Jane Cory-VanDyke and Dennis Gray. Mr. McLaughlin noted on Page 2, number 5, the first sentence should be corrected to read: "The Council, following proper public notice, held a Public Hearing on July 20 and August 3, 2004..." Mayor DeBoer asked if the Council would like to disclose any ex parte contacts regarding this issue. Council reported none. Councilor Jackson/Amarotico m/s to approve the Adoption of Findings for PA 2004-052, including the amendment noted on page two. Voice Vote: All AYES. Motion passed. 4. The Billings Ranch Golf Course / Greenway - Update. City Administrator Gino Grimaldi informed the Council that he had spoken with the Planning Department and County Administration and at this time an application had not been submitted for the golf course. The County Administration had received a mque~t to lease a piece of land, which he belied'es is the greenway property. The County Commissioners have not scheduled this for action and the County Administrators do not have a specific date as to when they might act on the lease request. Council questioned how the County's land use process is different from the City's. ~,.\~lll A~I) (~l~l'X,' (xl)l. N(.711. MI!f.i A[ (;t.S'I~ t 7. 2004 Councilor Jackson explained that the applicant must first apply for a change in the designation of the greenway area from a natural area to a potential recreation area. In addition, the applicant must apply for a land use permit to construct the golf course. Councilor Jackson stated the County's process is very similar to ours in that the applicant must first submit an application. Staff then reviews it for a conditional use permit and issues a notice to all those concerned, staff 'then evaluates the application and writes a staff report with recommendations for the denial or approval with conditions. The decision is then advertised and there is a two- week period to appeal to the Jackson County Hearings Officer. Councilor. Jackson commented that there are three main questions to consider: 1) Is it acceptable to change the use of the greenway natural area to something else, 2) Is a golf course an appropriate use on the Billings Ranch property, and 3) Will Ashland participate in the golf course project to {he extent of moving our wastewater through the golf course for cooling? James Moore/1217 Park Street/Fully supports using the City's effluent for the golf course and feels this falls under the basic premises of the Valdez Principles. Mr. Moore questioned if the City should give away the natural area of tl~e greenway to a private entity for commercial use. He stated there is room for a win-win situation if the developer is willing to compromise. Chris Chambers/590 Elizabeth Avenue/Stated this proposal is being dealt with by Jackson County, but this is an Ashland iss. ue and the impacts will be felt here. Mr. Chambers asked that the City stay current with this proposal, as the .golf course will strongly impact the Quiet Village neighborhood. He also stated he does not support giving away "park" land for the purpose of profit and stated the City should be cautious of the potential impacts. Mr. Clhambers noted statistics of the average golfer and stated the type of people who would be drawn to the golf course are not compatible with the City's goal of attracting families and providingaffordable housing. Pepper Trail/2011 Crestview Drive/Stated he is the Conservation Chairperson of the Rogue Valley Audubon Society. Mr. Trail stated the Audubon group mentioned by the media has no relation with the National Audubon Society or with the Rogue Valley Audubon Society and is an organization that provides environmental certificates for a fee. Mr. Trail questioned the developer's need for additional land, stating they had plenty of acreage before they decided to maximize their investment by developing a subdivision and are now asking the citizens to sacrifice their land for the golf course's further profit. Mr. Trail stated the greenway area has a very high habitat value, and this is documented in a book titled "The Birds of the Rogue Valley". ~ · Mr. Trail proposed a possible compromise and suggested that the Billings group trade a section oftheir3and, ~ located on the East Side of the creek, for the greenway land on the West Side of the creek. This would eliminate the need for bridges and other structures to cross the creek. Paul Kay/1234 Strawberry Lane/Stated the golf course would be a beneficial reuse for irrigation of reclaimed waste'water and asked that the Council carefully check the details of the proposal for possible impacts. Mr. Kay stated the greenway could become a valuable asset to the City and could act as a practical buffer from the golf course. Mr. Kay asked that the Council represent the City's interest in this matter. Mayor DeBoer stated there could be a benefit to exchanging property as mentioned and feels that the waste treatment possibilities offer great potential. Mayor DeBoer stated he is not supportive of giving away the greenway. .. NEW AND MISCELLANEOUS BUSINESS 1. Discussion of Request for Proposals for the development of Affordable Housing above downtown City owned Public Parking Lots. Community Development Director John McLaughin stated staffs recommendation is for the Council to direct staff to finalize tlhe RFP and distribute it for the Lithia Way parking lot. ASI II.A~I) ('l~l'h~ (i'O1. X'(II~ Al. ~(}t, ~S~I' 17. 2004 Housing Program Specialist Brandon Goldman stated there are three public parking lots that could be utilized to provide affordable housing: the Lithia lot, the Pioneer lot and the Second St. lot, however Staff is recommending that the' City start with the Lithia lot. It was noted that the Hargadine parking slxucture is not being considered because the structure would exceed the maximum permitted floor area and would require an ordinance amendment. Mr. Goldman stated the Housing Commission is supportive of utilizing the City's assets for affordable housing and they feel that an RFP is the best way to solicit responses. Mayor DeBoer stated he is supportive of starting with the Lithia lot and mentioned that he is not interested in selling the air space. He recommended that the parameters be set at 60 years for 60% median income. In regards to how staff determined to use 40 years at 80% median, Mr. Goldman explained that the 80% median income figure was derived in an effort to get a broader flexibility in the types of proposals the City receives. The 40 year timeframe was determined because the financing would need to be at least 30 years and at 60 years concerns can arise from the condition of the facility. Mr. Goldman stated that the Housing Commission had already discussed using the 60 year timeframe and would be supportive if that is what the Council decides. Comment was made that the City should evaluate their asset and determine the value of the air space. It was also suggested that the income from the lease could fund the Housing Trust Fund and provide a steady stream of funding. Mayor DeBoer recommends that the RFP be very clear on its terms and urged the Council 120 insert strict criteria in the request before allo~ving people to submit their proposals. It was noted'that the Ri~P before the Council is based on the Housing Commissions discussion and had not been reviewed by the City's legal department. Opinion was expressed that the Council should send the RFP back to the Housing Commission and take more time to consider the key issues including: parking, the target income level, and rental units vs. owner occupied. It was also mentioned that the Council needs to consider whether they are willing to make a change to the Downtown Design Standards to accommodate parking. Mr. McLaughlin stated the Council should be cautious of sending the parking issue back to the Housing Commission and explained that the fastest, way to get answers would be to send it back to the staff level. Councilor Morrison/Amarotico m/s for the RFP to be sent back to staff for their revisiom~ based on the council's discussion and questions that were raised, and then return the RFP to the council. DISCUSSION: Mr. Goldman clarified that the tax credits were reviewed, though it was for the Hargadine proposal. Mayor DeBoer restated that he supports 60 years at 60% median income. Opinion was expressed that the City is not ready to begin the RFP process and they should first evaluate their assets. Mr. McLaughlin clarified that the motion is for staffto answer Council's specific questions and retum with a revised RFP, not to perform an overall analysis of assets and income opportunities as mentioned during the discussion. Voice Vote: Councilor Laws, Amarotico, Jackson and Morrison, YES; Councilor Hartzell, NO. Motion passed 4-1. Councilor Hartzeil/Amaro'~'iCo 'mis to extend meeting until 10:30. Voice Vote: Ail AYEs. Motion'passed. 2. Ashland Fiber Network Franchise Renewal. City Attorney Mike Franell stated AFN had received an initial 5-year franchise agreement in August 1999 and explained that the agreement expires at the end of the month. AFN requested that the City renew their franchise agreement. ASI-II_,,'\NI) (/l'l'h' ('OI,~N(iI1. MISt.i l'lN(i PA(il5 6 of 7 Mr. Franell stated the terms of the franchise agreement includes 5% of the gross revenue from franchise fees and $.75 per subscriber per month for PEG access fees. Mr. Franell stated the franchise agreement mirrors the City's agreement with Charter Communications, with a few small exceptions dealing with the confidentiality of the records. In addition, the City is not asking AFN to make a payment for the improvement of RVTV facilities as they did with Charter. Mr. Franell noted one correction to the franchise agreement: Page 4 Section 1.25, the definition for upstream should read: "1.25. Upstream means the carrying of a transmission to the remote points on the cable system to the Headend." Councilor Morrison/Jackson m/s to approve the renewal of the AFN Franchise. Voice Vote: All AYES. Motion passed. 3. Report on Ashland Fiber Network Full Faith and Credit Bond Sale. Finance Director Lee Tuneberg stated that on August 11,2004 the City issued $15,500,000 for refinancing the construction operations costs of AFN. He explained that after aggressive negotiations, the total interest cost was set at 5.9%. Mr. Tuneberg explained this venture had put stability in the City's Debt Service, refinanced two bank loans and restored borrowed money to the other funds that had lent money to AFN for construction and operations. 4. Public Arts Commission request for remaining TOT funds. Management Antalyst Ann Seltzer introduced Kip Todd, Chair of the Public Arts Commission. Mr. Todd explained the Commission had raised $2,000 for Public Art, however they are experiencing difficulties due to a lack of financial support from the community. Mr. Todd requested that the remainder of the TOT funds be granted to the Public Arts Commission, which would formally recognize the importance of Public Art and reflect the support of the community. Ms. Seltzer presented a synopsis of the Commission's activities to call attention to Public Art and raise funds. Ms. Seltzer explained that staff is requesting the Council modify Resolution 2004-11 to allow the Public Arts Commission to 'be a recipient of the TOT funds and allocate $5,925 (the remaining TOT funds) to the Commission for ~the development of Public Art in Ashland. In addition, staff suggests adding subparagraph 'g' under Section 4, in the resolution to read: "Irrespective of sub paragraph 'b ', the City of Ashland Public Arts Commission may apply for and receive funds." Russ Silbiger/562 Ray Lane/Mayor DeBoer read a statement submitted-by Mr. Silbiger into the record. Statement is included in the council packet material. Ann DiSalvo/621 A Street/Encouraged the Council to approve staff's request to allocate the remaining TOT funds to the Public Arts Commission and modify the resolution. Ms. DiSalvo stated the work of the commission improves Ashland's urban landscape. Jennifer Longshore/2388 Abbott Avenue/Stated she serves on the Public Arts Commission and feels this is a positive thing. Jack Hardesty/575 Dogwood Way/Supports the Commission's request and stated Public Art improves the quality of life and will make Ashland even more attractive to visitors. ... · .. Council discussed whether the TOT funds were an appropriate use for the Public Arts Commission. Comment was made that the Council should not make a decision, but send this issue back to the Economic and Cultural Development subcommittee for their recommendation. Additional opinion was expressed that if they decide to modify the resolution, there may be other commissions who would like to compete for the funds as well. Mr. Todd stated to his ~owledge, there is no A~ Co~ission that does not have some Mnd of financial suppo~ from the founding organization. Councilor Jackson, liaison to the Public ~s Co~ssion, stated that the co~ission has been info,ed by the ~anting organizations that without a City contribution, their organization will not even consider the co~ission's application. If was clarified that the remainder of the TOT funds were not dispersed because the subcommillee could not agree on where they should go. Council discussed whether this was the appropriate time to request funds and questioned if this should have been handled during the budget cycle. Ms. Seltzer clarified that the commission cannot compete during the budget cycle without first modifying the resolution. Councilor Amarotico/Morrison m/s to support the request of the Public Arts Commission by modifying Resolution 2004-11 to allow PAC to be a recipient of TOT funds and allocating $5,925 to the PAC for the development of public art in Ashland. Motion was withdrawn. Opinion was expressed by members of the Council that this is a bad idea and that the Council should not be giving this money to a City agency. It was also noted that the proposed resolution modification had not been properly noticed to the community. Councilor Amarotico/Morrison m/s to bring back a modified Resolution that has been properly noticed for Council approval. DISCUSSION: Council members again expresssed opinion that this request should not have been made and that it disregards the process. Voice Vote: Councilor Amarotico, Jackson and Morrison, YES; Councilor Laws and Hartzell, NO. Motion passed 3-2. ORDINANCES, RESOLUTIONS AND CONTRACTS (None) OTHER BUSINESS FROM COUNCIL MEMBERS ADJOURNMENT Meeting was adjourned at 10:30 a.m. Barbara Christensen, City Recorder Alan DeBoer, Mayor PROCLAMATION Substance abuse and co-occurring mental disorders and co-existing physic:al illnesses are major public health problems that affect millions of America~ts of all ages, races, and ethnic backgrounds and in all communities, and have huge medical, societal, and economic costs. People with co-occurring substance abuse and mental disorders can and dc, recover, and people with co-occurring substance abuse and mental disorders deserve access to the services they need to recover. Thousands of health care providers have dedicated their lives to the recovery process and to the education of the public about alcoholism, drug dependence, co- occurring disorders, and treatment issues. Acknowledging September 2004 as National Alcohol and Drug AddictiOn Recovery Month offers those involved in substance abuse treatment an oppommity to educate the public, community organizations, public officials, and civic leaders about the effectiveness of treatment, both societal and financial. NOW, THEREFORE, the City Council and Mayor, on behalf of the citizens o:[' Ashland, hereby proclaim September 2004 as NATIONAL ALCOHOL AND DRUG ADDICTION RECOVER Y MONTH And encourage all citizens to support this year's theme, "Join the Voices for Recovery .., Now" by supporting men, women and youth who are in drug and alcohol addiction treatment and recovery, and their families. Dated this 7th day of September, 2004. Alan DeBoer, Mayor Barbara Christensen, City Recorder Ashland Traffic Safety Commission Minutes 3une 24, 2004 Members Present: Doris Mannion, Terry Doyle, David Chapman, Noal Preslar, Pam Hammond, Keith Massie, Jim Green Staff Present: Jim Olson, Dawn Lamb, Officer Tom Cook Members Absent: Don Laws, Patti Busse I. II. III. CALL TO ORDER APPROVAL OF MINUTES: May 27th Minutes approved as written. ITEMS FOR DISCUSSION: A. PUBLIC FORUM ITEMS: None B. REVIEW OF TRAFFIC REQUESTS / PROJECTS PENDING/ACTION REQUIRED 1. Possible Expansion of Parking Enforcement Tn recent months the Traffic Safety Commission has received several requests to extend timed parking zones into commercial areas outside the central business district, Since Diamond Parking limits their patrols to the downtown district the commission has been reluctant to establish parking zones that would not be enforced. The commission requested staff to discuss the possible expansion of the Diamond Parking patrol area. Would you 1. 2. . 4. 5. 6. . please let me know how you feel about the following: Is it possible to alter Diamond's exiting contract to expand the area of coverage? When is 'the existing contract scheduled for renewal and can adjustment of service area be considered? What obstacles do you see in expanding the boundary? Is there a budget available for such an increase? How is the current fee schedule established? If it is not prudent to expand Diamond's area of patrol, is it possible to use police volunteers for parking duties outside the central business district? Do you have any other suggestions regarding parking enforcement outside the central business district? Discussion: Olson sent questions to the Police Department only to be informed that the Finance Department now handles the Diamond Parking Contract. Presently, the contract is coming due at the end of the month and they are considered a sole source provider of this kind of work. The company has to comply with the living wage rate, which is now $11.44 creating a hardship. Doyle asked where the profits were disbursed and Olson said they were put into Police funds. An ordinance would need to be written to switch that to the General Funds. Green asked if the conditions had changed since the advent of this contract enough to have the police department consider doing the enforcement again. Massie felt strongly that if we are not enforcing the parking limits we are encouraging people to ignore signage. Hammond was commented that the Traffic Safety Commission is not the venue for handling parking concerns and as a commission we need to make sure the Council is aware of this is~ue. The Parking committee needs to be resurrected and unless the parking concern is a safety issue, it should be handled by another committee. Green agreed, a parking committee needs to be reestablished. Preslar asked how parking in other cities was handled and if we are reinventing the wheel. Olson sees that the commission is frustrated by these requests and will help to resurrect the Parking and Transit Committee by taking this issue to the Council. Olson will write a memo to the Council asking for direction on this topic. Chapman agreed that the commission didn't possess the authority or expertise C:\DOCUME-l\berteauf~LOCALS-l\Temp~June 24 04.docPage 1 of 6 to handle the parking concerns around town. Massie feels we talk about the same problem over and over. ]:t woul,d lessen our work load. Decision: Olson will go 'to Council for direction on the parking concerns. 2. Changes to "School Zone" Laws Senate Bill 179 was enacted during the 2003 legislature and goes into affect on July 1, 2004. The Bill originally intended to solve the problem of defining "When Children Are Present" to relieve enforcement and adjudication problems. The bill has changed the manner in which speed zones are established and enforced. The Bill definitely does help define "When Children Are Present" also adding some necessary changes in signage and to help educate drivers of the change. Following is a brief summary of the new legislation: · If the roadway is 30 MPH or less in the school zone the zone is 20 MPH all day, 24/7. · If the roadway is 35 MPH or greater the 20 MPH zone's time is designated by a flashing light and/or specified times on the signs. · The speed limit is 20 MPH at crosswalks in school zones when lights are flashing, and/or children are present, and/or during designated times as specified on school speed signs and/or When ;~ crossing marshal is present. · Allows for double fine provision to apply in school zones only if posted as double and lights are flashing or the definition of "When Children Are Present" is met. · Established that all school zones are speed limits, inside and outside city limits. As a commission, our biggest challenge will be finding the best way to educate the driving public to this change. Discussion: Mannion has seen a lot of media coverage on this topic. The school zone starts at the sign and ends at either the next speed sign or a sign that specifically says end of school zone. Olson will be putting a spot in the City Source next month. Massie asked if Olson would send a note to the principals of the schools to include the new rules in their newsletters to parents. 3. Request for Reconsideration of Parking Prohibition on Hillcrest Street On July 31, 2003 this commission received a request to limit parking on the east side of Hillcrest Street. The established parking prohibition extended from Vista Street to the crest of the hill, approximately 450 feet south. Parking on the west side of the street is also prohibited from Vista Street to Summit Street (640 feet). The no parking condition on the northerly 450 feet of Hillcrest Street has posed a hardship on a few adjacent properties, especially those with no off-street parking. Mr. Randy Smith, who resides at 3 Hillcrest Street requested this prohibition be revisited and that the commission examine other possible options that might satisfy traffic safety concerns while also considering the needs of residents. IVlr. Smith was out of town a year ago, as were several of his neighbors when this issue was presented at the commission. There was, in fact, no input from any of theneighborhood. ]:t is not unusual for the commission to revisit such parking limitations as the property owners have a chance to experience the change and assess the impact. Although we try to gain public input at the time of the request, often there is little or no comments from the neighborhood. With the absence of public input, clecisions are based on our own personal knowledge and on brief site visits. At 18 feet wide, the street is too narrow to support on-street parking under present street standards. However, it is difficult to remove parking that has been established for over 50 years. C:\DOCUME-l\berteauftLOC;ALS~l\Temp~June 24 04.docPage 2 of 6 ,, The existing vision problem due to the drastic grade change is a problem that must be addressed. may be possible to shorten the prohibited parking space on the east side and allow for some very limited parking still providing adequate protection to approaching traffic. A possible solution to accomplish this is to arrange the no parking areas as follows: (Vista Street = 0.0) "No Parking" 0.0- 25.0' "No Parking" 175.0 to 475.0 This configuration provides a no parking zone at the intersection and again at the crest of the hill while still providing approximately 150 feet of parking. Because of the existing driveways on the east side this distance would only provide about four parking spots. DiScussion: Olson added to background that the traffic volumes have not increased significantly, but have been growing at expected amounts. The street is too narrow and too steep with little right of way to accommodate a parking bay. The intersection of Vista and Hillcrest had parking restrictions moved back from the corner to improve visibility. Olson still recommends that a parking prohibition remain on the top of the hill for 200 to 250 centered on the crest of the hill. This would open up about 200 feet of now prohibited parking. Chapman agrees that it is hard to see as you go over the rise of the hill. Preslar asked if the parking would be adjacent to the property owner's property; there never was parking allowed on the west side of the street, only on the east so the owners would need to park across the street from their properties. Randy Smith, 3 Hillcrest, feels this parking prohibition affected eight residences along the street who have no off street parking. He feels that the commission fixed a problem that did not exist. He has noticed that the cars have been speeding up the hill since the intersection at Vista is more open. They have taken advantage of the open visibility. With the cars parked at the intersectio~n curb, drivers moved slower. We have many narrow streets where drivers have to stop to allow other drivers to pass, its part of Ashland's charm. He requests that the parking prohibition be lifted and parking be what it was before the limits were established. There are several renters in the area who all share a common parking area and there just is not enough room for all the other cars. Since this situation he has been inclined to meet his neighbors and discuss neighborhood issues, we can work this out between ourselves. Brent Carr, 113 Hillcrest, the first sign on his side of the street is in front of his house. There is also a fire hydrant so when people want to park they park in front of his house blocking the entrance of his garage. If they park directly across from his driveway he can not maneuver out of 'the driveway. People are starting to park on the summit of the hill. He has lived on the street since 1953 and has never noticed a problem. He recalls other cities make narrow streets one way. He would like to see the parking restriction removed and parking restored. The parked cars help to slow down traffic. Amy Patton, 9 Hillcrest, objects to the parking restriction. The residents at 19 and :21 Hillcrest rent and share a parking lot. There is no easy way for visitors to get to their house. People have to park and either hike up or down the hill. This parking restriction has affected the desirability of their house. They moved onto Hillcrest in 2003 and have done extensive renovations. If this restriction had been in place, they would not have bought the house. There are very limited areas of parking because of the fire hydrants and driveways. It won't make a large difference to residents if the restriction is lifted. Service'vehicles are still parking in the no parking areas. -She acknowledges that there is a visibility problem at the crest of the hill, but there are similar situations on other streets, like Gresham, in Ashland. She feels there is sufficient visibility to go over the crest safely. There is very little traffic on their street. She believes that parking on one side will help to slow traffic and protects the foot traffic. If the commission and staff feel that there has to be a solution then consider makin, g the street one way or only have the parking restriction in the daytime hours. C:\DOCUME-l~erteauf~LOCALS-l\Temp~June 24 04.docPage 3 of 6 Doyle feels for the residents that the parking is a tough situation. The visitor parking is difficult. There only seems to be 3 or 4 parking spots available and the parking seems to be long term. Doyne Mlarz, 95 IVleade, owns a property that accesses up on Hillcrest. There has been a serious safety issue. They have been trying to find a resolution for two years because of an issue with Randy Smith. The parking of the Smith's SUV blocks the visibility of cars backing out of the driveways. This visibility problem nearly caused an accident when an elderly pedestrian fell behind the vehicle. IVllarz almost struck the woman while he was backing out of his driveway. The street itself becomes dangerous in icy conditions. The Smith's vehicle is now being parked in IVilarz's driveway because it seems to block driveways or cause other visibility issues. This is not a good situation to having Smith parking on Mlarz's property and we are hoping to find another solution. The neighbors would like to get along and solve this situation. He is also concerned with the fire truck access, but the Patton's had fire trucks on the street last summer, there were not problems with clearance. Massie asked if we had noticed the neighbors last year when we considered this situation. The notice was regarding a stop sign not parking. ]:f we took away the no parking there would be about 150 feet of parking fieed up, that's only four spaces. Olson said it would be possible to shorten the no parking to 200 feet from the center of the crest and it would give adequate space for a car to pull out if there · was a conflict. Residents don't recall heavy parking along the street and the only time it was congested was when the Patton's~were renovating and it was a temporary issue. Preslar asked if the main problem was the visibility at the crest of the hill then creating a no parking zone on the crest seems reasonable. There are no recorded accidents, but the width of the road is too narrow for the street standards to support any parking. ]:f there were to be an accident, the City would be liable for not addressing a known safety issue. The speeds cannot be lowered beloW 25 IVlPH because that is a state statute set for al! residential areas. Smith felt thal: taking parking away depreciated their properties. Carr commented that moving the no parking would just keep shifting the problem between residences. Patton asked why the one way street idea wa~sn't researched further. Smith asked if the mailboxes could be moved to a different location to free up a parking area. Sarah .lohnson, 4 Hillcrest, has concern about larger SUV parking along the street and impeding vision for people leaving their driveways. Parked vehicles make it hard to maneuver out of the driveways. Green felt that if five out of the six people here want to have the parking restored then we should listen. Can we consider extending the buffer zones aroundtheir driveways to increase visibility? This should be left up to the neighbors to work out. Chapman sees reason for the no parking at the crest of the hill. l:t is [lard to see a car coming over the hill and it is to narrow for two vehicles to pass. Patton asked if there was a code for visibility because she felt if it was measured it would be fine. Decision: Chapman moved to accept staff recommendation for changing parking to 200 feet at the crest of the hill. Seconded by IVlassie, motion failed, one in favor six against. Green moved to return'the parking configuration to what it was before the prohibition was put into effect. Vote dies for lack of second. · . Staff could work with the neighborhood by putting out some stakes or cones and trying to find a configuration that would meet the safety issue and the neighbor's parking concerns. Staff will bring in maps showing areas considered for parking showing driveways, mailboxes and fire hydrants and work with the neighbors to reach an amicable solution. This will be revisited next month. C:\DOCUME-l\berteauf~LOCALS-l\Temp~June 24 04.docPage 4 of 6 4. Report on Bike Incentive Program by Keith Massie Massie reported on the success of his first week. The group spent less than half of the budgeted amount on the helmets and the ice cream certificates. The weather did cause some rescheduling. There was good feed back from the principals and parents. Massie sensed that the kids would wear the helmets. He was happy to see that there were very few kids without helmets. They replaced quite a few broken or under sized helmets too. The ice cream certificate was commented on by some parents as unhealthy, so Massie switched to bells for the bike handles. Massie would like to try the middle school next. They set up at the elementary schools between 7:45 and 8:45 AM standing near the bike racks to catch them coming to school. Discussion: That leaves money in the budget for this year that we didn't use. The commission 'was bothered that they did not do more educational pieces. Decision: Massie moved to spend $500 on newspaper ads or movie theatre ads during the month of .luly on education for the !79 House Bill for the School Zone Changes. Details will be up to Olson and staff. Green seconded the motion, passed unanimously. 5. Discussion Regarding Permitted Parking on Public Streets We are often faced with a situation where property owners without off-street parking are forced to compete with the general public for parking spaces near their home. This is especially difficult when the street is one near the downtown area and very heavily utilized. One such case recently arose on Gresham Street near the Library. Craig Wright, 25; Gresham St., asked the commission to look into possible options where he might have a permitted space on Gresham. ]It has been our practice to place no restrictions on public street parking usage other than timed spaces, since parking on a public street should be for the use of the general public. However, this type of request has recurred often enough that we may wish to take a closer look at this problem. ]It has been suggested that a permitted parking system be established where parking is by permit only. Perhaps other cities have had success with addressing this issue in other manners. Discussion: Commission felt this should be added to the parking committee's agenda when it was rehabilitated. C. Follow-Up On Previous Actions: None. Traffic Safety Education: 1. Transportation Safety Conference, September 22nd- 24th, Wilsonville E. Development Review 1. Bike & Ped Commission Agenda 2. Planning Commission Agendas 3. Hearings Board Agenda F. Capital Projects Update- G. Other 1. ODOT Construction Report - Olson will work with ODOT on the pedestrian actuated lights for crossing. They currently only change when pressed and they used to change with the traffic lights. 2. North Main Speed Changes by ODOT C:\DOCUME-l\berteauflLOCALS-l~Temp~.lune 24 04.docPage 5 of 6 · IV. 3. Cit/Source Message 4. Miscellaneous Communications 5. Other- A. Neighborhood Brochure - Please look over the brochure for the July meeting. Adjourned 8:50 PM C:\DOCUME-l\berteauf~LOCALS-l\Temp~June 24 04.docPage 6 of 6 Bicycle & Pedestrian Commission July 15, 2004 Regular Minutes Roll Call Members present: Council Liaison: Staff: RVTD liaison: High school liaison: Chair Lexi Delgado Vice Chair Brad Knickerbocker David Chapman (absenO John Morrison (absent) Maria Harris, Associate Planner Tom Cook, APD Officer Paige West, RVTD/TDM Planner (absent) Cory Lescher (absent) SOU liaison: Tracy Bungay Dylan Robbins (late) Jack Catron (absent) Tom Marvin Jack Christman (late) Derek Severson, Assistant Planner None assigned Call to Order Delgado called the meeting to order at 5:15 p.m. Approval of Minutes ,June 17, 2004 Christman/Marvin m/s to approve the minutes of June 17, 2004 as presented. Voice vote: AlII AYES, with Marvin abstaining due to his being absent last month. Motion passed. Public Forum Scott Kurtz, chair of the Trail Master Plan Committee of the Ashland Parks and Recreation Commission, discussed the background and mission statement of his committee and suggested that cooperation might be mutually beneficial as some of the goals of the two groups overlapped. He explained that the Trail Master Plan Committee was working on a map and accompanying document for eventual inclusion in the Comprehensive Plan. He discussed the main lateral corridors (the Bear Creek Greenway, Central Ashland Bikepath, and the Ditch Trail) and the Roca, Clay, Hamilton, Tolman, Wright's, and Ashland Creek drainages as logical interconnections to interconnect the laterals. He noted'that the hope was for a series of loops connecting each neighborhood to the overall system, and eventually tying in to regional features such as Mount Ashland, Emigrant Lake.., Grizzly Peak and the Pacific Crest Trail. Kurtz explained that there would be a meeting September 13th for property owners in the vicinity of proposed trails, and he added that the committee was writing grants and looking to acquire easements. Kurtz concluded that completion of the Trail ]Master Plan was a top priority of the council this year. He noted that the committee meets the third Thursday of every month at 1:00 p.m. in the Parks Department office, and he encouraged Bicycle and Pedestrian Commissioners to attend and get involved. Car Free Day Event (,September 22nd) Delgado stated that she would like to support the Car Free Day event activities to be held September 22"a. Harris pointed out that staffing levels in the Department of Community Development meant that less staff support would be available to the commission over the next 4-6 months. Delgado suggested that a Car Free subcommittee be formed to support the event within the realities of timing and staffing. She added that what she had in mind was doing some public relations and outreach to involve the schools and working with the Tribune/Tidings, RVTD and Peace House, and getting some restaurants to again sponsor the event. Harris noted that staff time to coordinate the event set-up would be difficult; Delgado responded that they would look at using restaurant staff and volunteers to prepare booths, tables, and possibly distribute promotional t-shirts. Marvin concurred and stated that he was all for a low- maintenance event. Delgado stated that she hoped to. provide some incentive for expanding participation, and suggested that some funds be allocated to public relations and advertising. Marvin suggested that a participant survey could be placed in the Tidings. Delgado reiterated that she would like to form a subcommittee. Robbins/Bungay m/s to form a Car Free Day event subcommittee. Voice vote: All AYES. Motion passed. 2004-0715_BikeMin Page l of 3 Delgado/Knickerbocker m/s to recommend allocation of $500 in commission program funds to support the Car Free Day event. Discussion: Harris explained budgetary authority, noting that the commission had an annual budget of $750 to support its activities and that there was a $3300 program budget that was allocated by the Director of Community Development. She stated that she did not see a problem with supporting the Car Free Day event as suggested here. Voice vote: All AYES. Motion passed. Goal Settin.q Delgado explained that her interest and motivation were to encourage more bicyclists and pedestrians, and that she would like to work on Car Free Day by contacting schools, newspapers, restaurants, Peace House, and RVTD. She added that she would like to get t-shirts printed for distribution as part of the event. She noted that she woUld like to improve bicycle parking at businesses in Ashland, and that she would like to develop a form letter to be sent to businesses to encourage them to improve their bicycle parking. Bungay stated she would be willing to table at events, and be at the Ashland Food Co-Op and the Farmer's Market, and to gently nudge people to bike, walk and generally be more responsible. Knickerbocker noted that he bikes around town and is aware of the issues cyclists face. He stated that he would like to address speeding. Hams noted that speeds were something staff could work with Public works, Engineering and Traffic Safety to address in areas under city jurisdiction, but she added that there were added levels of complexity involved in those portions of Main Street and Ashland Street still under state jurisdiction. Members discussed the politics of the proposed lease/swap of greenway property to the developers of the Billings golf course. Delgado questioned whether the commission could draft a letter in support of keeping the land as greenway. Harris explained that the portion of the greenway involved was under county jurisdiction. She noted that this commission serves as an advisory body to the city council and as such the appropriate way' to address this would be through a letter to council. She concluded that because the council has no jurisdiction in county matters it would be inappropriate to drafl a letter of recommendation ti) them. Robbins stated that he would like to address the psychological, attitudinal, and infrastmctural barriers to the use of alternative transportation. He stated that he was very interested in working on education and outreach, and he added that he would hke to look at introducing the SprocKids program (http://www.sprockids.corn/program. html) to Ashland. He noted that he would like to have bicycle maintenance, women's cycling classes, afierschool clinics, and to look at planning for less steep roads to encourage more riders. Bungay noted that 'the Parks Department would be offering some programs in the fall to address these issues. Christman noted that he would like to address bicycle and pedestrian safety in the downtown in the form of bike lanes, speed limit enforcement, and educational efforts. Marvin stated that he hoped to make bicycling easier in Ashland, to identify and remove barriers to cyclists, and to look at ways to improve and increase right-of-ways for cyclists. Delgado stated that from the discussion, it appeared that the formation of three new subcomxnittees was in order: Education/Youth Outreach; Safety/Speed/Access; and Outreach/Broader Education. She added that these were in addition to the shorter term Car Free Day subcommittee already discussed. Members were reminded that subcommittee meetings need to be noticed in the newspaper, that minutes needed to be taken,, and that staff should be made aware ix:t order to address the noticing requirements. Review Street Improvement Projects Harris presented the upcoming year's plan for smaller retrofit projects, and members noted issues they would like staff to verify. Herse¥ Street - Members requested that staff verify that the proposed design would include a striped bike lane. East Main - Project was for re-paving only, and members had no concerns. 2004-0715_Bike Min Page 2 of 3 Walker - Cormmssioners noted the need for a crosswalk on East Main at Willow Wind to facilitate access to the Learning Center, and also noted that easements to connect the Central Ashland Bikepa~Ih to such a crosswalk through the Science Works and USFWS Forensics Lab properties should be pursued. Staff was asked to look all the feasibility of a left mm lane from East Main into Willow Wind. Tolman Creek - Commissioners expressed concern with buses stopping and idling in the bike lanes, particularly during driver breaks, and their impact to bicycles accessing the bike lane, as well as the adverse effects on vision clearance farther up Tolman when the bus is idling in this manner near the exit to the Albertson's parking lot. Commission requested that staff look into the possibility of stops that would accommodate buses outside of the travel lanes as has been done on Siskiyou near SOU and discuss the issue with RVTD staff. Rollin.q Stops & Walkin_q Christman noted that in ,observing the intersection of Beach and Iowa for two minutes, he saw four cars run the stop sign and two more that :slowed but turned without stopping. He attributed this at least partly to the fact that lower Iowa has no stops, and expressed his concern for pedestrian safety. He noted that the portion between Wightman and the High School was also a concern due to the on-street parking and inexperienced drivers. He attributed some of this to people wanting to avoid signals and to increased use of neighborhood streets during Siskiyou Boulevard construction. He noted that the police are making enforcement efforts as indicated in their monthly reports, but he suggested that the commission should look at finding a way to address this. Marvin requested that APD increase enforcement efforts. Cook discussed staffing issues, noting that at the present the department has no traffic officers and has reduced patrol from a high of 14 officers down to 8. He noted that new officers have been hired but must complete training prior to being put on patrol. JPR Underwritin_q Christman stated that he would like the commission to consider underwriting a weekly message on Jefferson Public Radio (JPR). He explained that the message could vary as issues and events came forth, and he added that the cost was $60 per month for one message broadcast once a week, with a one-year contract. Bungay suggested letters to the editor as well. Members discussed use of their affiliation with the commission in their public discourse. Harris noted that on other commissions, the policy has typically been that members not identify themselves with the commission unless they are expressing a consensus opinion of the commission. New Business Delgado noted that she had contacted Youth Liaison Cory Lescher. She stated that the Youth Liaison would likely be in attendance at the September meeting. Delgado added that she and Chapman would be presenting the City Council with the Bicycle Friendly Community award on July 20th. She stated that she would like to put forth a challenge that the city becomes at least a silver medal recipient for 200¢3. She added that the League of American Bicyclists should be preparing a report on what steps the city could take to improve its standing by September. A_~enda Items for Next Month Car Free Day, Speed Limits, SprocKids Program, RVTD Stops, Street Projects Report, JPR Underwriting. Adiournment There being no further business, the meeting was adjourned at 7:05 p.m. Next Meeting: Thursday, August 19th, 2004 2004-0715 Bike Min Page 3 of 3 -- CITY OF -AS H LAN D Charter Review Committee July 15, 2004 Regular Meeting Minutes Council Chambers, 1175 East Main Street CALL TO ORDER: Chair John Enders called the Ashland Charter Review Committee meeting to order at 4:03 p.m. on July 15, 2004 in the Civic Center Council Chambers, 1175 E Main Street, Ashland, Oregon. Members Present: Roy Bashaw, Hal Cloer, Kate Culbertson, John Enders, Laurie MacGraw, Pam Marsh, Donald Montgomery, Michael Riedeman and Carole Wheeldon. Member Absent: Keith Massie Staff Present: Mike Franell, City Attorney Ann ,>elzer, Management Analyst, Staff Liaison to the CRC Nancly Slocum, Clerk I. CONSENT AGENDA Laurie MacGraw / Carole Wheeldon m/s to approve the minutes with the addition of "ballot measure" in the second sentence in item III. The sentence to read in part "...whether the revised charter ballot measure should contain more than one issue and perhaps be ruled unconstitutional, ..." Motion passes unanimously. II. PUBLIC FORUIvl Bryan Holley, 324 l,iberty, a member of the Tree Commission and ad hoc member of the Citizens for Responsible Government, compared the charter review process to the Tree Commission's recently approved tree ordinance. The commission used a sample template to come up with a final, draft, held a public hearing and finally forwarded the ordinance to the City Council. III. OPERATING PROCEDURES MOTION: Hal Cloer / Roy Bashaw m/s to adopt (with the exception of the consultant section) the newly revised Claarter Review Committee Operating Policies and Procedures. DISCUSSION: Wheeldon wondered where decision-making was covered .within the operating policies. Franell noted that decision-making was governed under Robert's Rules of Orders. Committee discussed the need to take minutes at subcommittee meetings. Franell saicl under Oregon's Public Meetings Law, a subcommittee would be required to take at least summary minutes and those rrfinutes would then be distributed to the full committee. VOTE: Motion passed unanimously. Committee reviewed a draft statement for future agendas that would allow public testimony at certain points during regular meetings. The statement was currently being used[ by the City's Forest Lands ,Commission. Committee discussed gathering "public input" versus having an "interactive discussion" with the public and the idea of precluding public comment throughout the entire agenda due to time constraints. Pam Marsh noted the deviation from the discussion at the July 8th meeting. MacGraw summarized'her experience with the Parks Commission where there was a 15 minute Public Forum for items not on the agenda and on agenda items where public input was expected, the Chair set It time limit based on the number of people in the audience. The committee agreed with this idea, noting the added burden on the Chair. The Committee decided to use the Forest Commission's statement and have the Chair, Vice Chair and staff set the agenda attempting to anticipate items for public input. Seltzer presented a speaker request form that would be available at each meeting. Wheeldon would like the form revised to note a choice in submitting input. Seltzer would make the change. IV. CHARTER REVIEW CONSULTANT The committee discussed the need for a consultant. Seltzer reported that in anticipation of the charter review process, she sent out many letters of inquiry. She found only three Oregon consultants/at~torneys specializing in the charter review process: Sandra Arp, Tim Sercombe and Tom Sponsler. Of the three, only Tom Sponsler responded and his proposal was included in the initial documents distributed to the committee. Riedeman expressed concern that the committee had just one choice of a consultant. Seltzer explained that the Mayor shared the same concern. City Recorder, Barbara Christensen was asked to send an inquiry to other Oregon cities asking for names of other consultants, but no new consultant names have emerged. In 1975, Bashaw was Medford's City Attorney and worked to reduce the length of their charter from 80 to 20 pages. There were no consultant's available. He thought a lawyer that specialized. in city charter,.~ should be used throughout the entire review process. Donald Montgomery read the National Civic League model charter and felt it very complete. He liked the idea of going through the model line by line. He believed a consultant: could help the committee avoid pitfalls and review the final draft, but was not necessary to write the charter. Montgomery wanted to avoid the perception that an outsider was running the process. Many committee members disagreed that an outsider could possibly run the process. The committee wondered if there were budgetary concerns. Seltzer reported that $15,000 was budgeted for tlhe process. Tom Sponsler's proposal was approximately $9,000 to cover anticipated expectations. There was a general consensus to initially hire Sponsler for an educational presentation on the importance of a charter review, how a consultant helps in the process and the various methods of approaching a review. The committee would then decide how much more consultant involvement was necessary. Cloer was also interested in hearing about the consultant's experience in the political and public participation process. MOTION: Wheeldon / Cloer m/s to engage Tom Sponsler to address the Charter Review Committee for one presentation as he is available and the presentation could be televised. Motion passed unanimously. Commission choose September 2nd or September 9th as possible dates for the presentation. The next regular meeting was set for August 19th from 4:00 - 6:00 PM. V. PUBLIC INPUT/PUBLIC EDUCATION - Tabled until next meeting. Seltzer asked committee members to review her draft Public Involvement / Public Education document. VI.ITEMS FROM COMMITTEE MEMBERS NOT ON THE AGENDA Enders asked committee members to be thinking of other possible future presenters. The meeting was adjourned at 6:00 p.m. John Enders Chair Respectfully Submitted, Nancy Slocum Clerk CITY OF -ASHLAND ASHLAND HOUSING COMMISSION MINUTES JULY 28, 2004 CALL TO ORDER Chair Matt Small called the meeting to order at 4:08 p.m. at the Community Development and Engineering Services building in the Siskiyou Room located at 51 Winburn Way, Ashland, OR 97520. Commissioners PresenlI: New Member: Absent Members: Council Liaison: High School Liaison: SOU Liaison: Staff Present: Matt Small, Chair Amy Korth Don Mackin Liz Peck Carol Voisin Alice Hardesty Kim Miller Faye Weisler Kate Jackson, present None Ryan Heihn, absent Brandon Goldman, Housing Specialist Sue Yates, Executive Secretary The newest member, Alice Hardesty introduced herself. 1. APPROVAL OF MINUTES - The minutes of the June 23, 2004 meeting were approved as submitted. 2. PUBLIC FORUM - No one came forth to speak. PROJECT UPATES - City Surplus Property - In 2002 and 2003 the City Council did a study of City owned surplus property. The Council directed staff to develop plans to sell the Strawberry Lane parcel and a single lot on Twin Pines Circle. The Twin Pines ,Circle parcel may have potential for liquidation and resale. The Housing Conunission asked ' Goldman to move forward on liquidating the property. Mackin/Voisin m/s to have Goldman clrafi a letter of interest in the Twin Pines Circle property to the City with Small's approval requesting the property is utilized for affordable housing or the proceeds of a sale of the property be dedicated to affordable housing similar to the Strawberry Lane property. Small is authorized to review the letter on the Housing Commission's behalf. Voice Vote: All approved. · Now X2 - In 2003, the Housing Commission participated in a joint study session with the Harming Commission and reviewed th{,' City's options at a regular Housing Commission meeting. No motion was made to make a recommendation to the Council. The Council voted not to include any expansion areas. If the Housing Commission should decide to revisit this issue, recognize it could detract from other items the Council has directed the Housing Commission to move forward with. The Housing Commission did not take any action today as there is on-going work being done at the regional level and this item can be revisited at a la'ter date. · Recap of the 7-27-04 Joint Study Session with the Planning Commission - Proposed Ordinance Chanqes to R-2 and R- 3 Zones including Minimum Densities and Limitinq For-Purchase Housinq in Multi-Family Zones. Staff:proposed an ordinance amendment establishing minimum densities within multi-family zones so that projects could not be presented that were substantially less than the target density of a zone. The purpose would be to maximize the number of units on our limited available multi-family land. The second part of the proposal is another ordinance amendment to the R-2 and R-3 zone effectively restricting the amount of for-purchase housing that could be developed on multi-family land in order to encourage a diversity of housing types. In this mix, 30 percent of the units could be for-purchase. Staff will be taking into consideration the concerns and comments from last night's meeting and bring forward additional information to the Housing Commission at a public hearing scheduled for next month's regular ASHLAND HOUSING COMMISSIO~ MINUTES JULY 28, 2004 Housing Commission meeting on August 25, 2004 at 4:00 p.m. at the Community Development and Engineering Services building in the Siskiyou Room. The Planning Commission could hear the ordinance changes in October and the Council would hear the changes after that. Concerns from last night's meeting included: Period of affordability. Willl these ordinance changes make any difference? Need for a regular source of funding. Do we need a rental study? Rent stabilization. City Parking Lots - Goldman reported a draft Request for Proposal (rfp) will be presented to the Council on August 17, 2004 for the potential use of all city parking lots within the downtown. This would include the Pioneer parking lot and the lot on Second Street. Included will be the Housing Commission's recommendation for the rninimum period of affordability of 40 years and a target income of 80 percent. Also included is the potential buy-back or lease option. Ron Demele, Ro.que Valley Community Development Corporation, a non-profit doing aftbrdable housing for-sale. They target families of less than 80 percent area median income. They put 20 year affi)rdability deed restrictions on their houses. They just completed three homes in Ashland in cooperation with the City using CDBG funding, bank loans, and Rural Development funds. The homes sold for $132,000. The homes were appraised at $250,000. Their new project at 2001 Siskiyou Boulevard is a federal program call Mutual Self-Help Housing. Qualified buyers can get loans for one percent. Families have to help build their houses. They are getting ready to submit their pre-application. They have potential buyers that will come in at the start of construction. The first year they plan to build eight to ten units. The second year they are working on negotiating for a second piece of property to finish out the project. Demele said it looks like they are will be building three bedroom units and that will require more parking adding more site constraints to their design. Goldman said he was told the eight to ten units could be done exclusive of any other project. For the first time, he is hearing RVCDC will be entering into a federal contract requiring 15 units. Demele said by the second year they have to have their second site ready to go. It can be anywhere with a population of less than 20,000. A site has not yet been located. 4. OTHER BUSIr~ESS - None SUBCOMMITTEE REPORTS Land Use - They met on July 8, 2004 and discussed the ordinance changes outlined above. Finance - They met on July 12, 2004 to discuss further the development of the Housing Trust Fund and the CDBG changes in the program year. The Finance subcommittee will meet every second Monday at 7:30 p.m. in the Siskiyou Room. Education - They are planning an event for the fall to invite the stakeholders and general public, inform and educate the participants about affordable housing and celebrate successes by honoring organizations and people for their efforts in affordable housing. They want to show a summary of solutions. They want to invite bankers, employers and developers to participate. The Housing Commission was supportive of this idea as it is a part of the Action Plan. It was suggested the subcommittee should think through measurements that can be reported to the public annually to create the feeling of progress. And, to decide what it is they want from the stakeholders and bring in a speaker. There is money in the budget to pay for this event. (In the future, the Housing Commission budget will be shown on the agenda.) . AFFORDABLF HOUSING OPPORTUNITIES Ralph Coppersmith will be at next month's meeting. PHILIP LANG discussed an affordable housing plan involving the sale of bonds. The plan is attached to the minutes. Lang wants the following from the Commission: 1) attention to what he has to say, 2) study what he is offering, 3) ultimately the', Housing Commission's endorsement, 4) recommendation to the Council to pursue this plan, 5) and adoption of an affordable housing policy by the Council that includes programs like he proposing. The Commissioners had several concerns they discuss with Lang. He will return with different hypotheticals and Goldman will[ do some research, meet with Lee Tuneberg, Finance Director, and bring back: additional information. This item will continue to be on the agenda (Project Updates), updated each month and Goldman will decide when there is time to review it at a future date. ASHLAND HOUSING COMMISSION MINUTES JULY 28, 2004 7. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM YEAR - Public Hearinq on proposed CDBG Year Change Goldman said this involves a ~modification of our Consolidated Annual Plan. This is a proposed change in the CDBG program year to shift from a calendar year to a fiscal year. This would be in line with the City's fiscal year and in line with Medford's and the State program year so in the future years, we'll have the opportunity to combine our programs for other federal sources, namely, the Home Program. Staff has presented three options and is recommending Option 1, that the CDBG's year be changed to the City's fiscal year. Under Option 2, the City would retain the existing program year. Under Option 3, the City can approve the program year shift to a fiscal year, but immediately issue a RFP for the $275,000 through the existing process. The City would then issue a new RFP for approximately $200,000 for the 2005 program year. Goldman read an e-mail from ACCESS voicing no objection to the program year to the fiscal year. They would like to see applications sent out to interested parties at least two months in advance of the due date. PUBLIC HEARING RON DEMELE, RVCDC, said he basically concurs with the change but he prefers Option 3. They are currently working around an existing timeframe thinking the applications will be coming out in August and Option 3 would not disrupt their process. It can take months to negotiate for properties. Jackson said to keep in mind ]now to use staff's time most efficiently. Hartzell said it is important to work hand in hand with the providers and their feedback is important. Goldman said in terms of adnfinistration, they would have to issue two RFP's this year, instead of one, and issuing one for $275,000 and one for $200,0(}0 instead of $475,000. It changes the scale of project that could be funded. The aggregation of funds in Option 1 is preferred by Staff. If Option 3 is going to be the recommendation of the Housing Commission, he asks that they look at RVCDC's confidence in the project going forward in a timely manner. The project needs ~Io be well developed at the time it is apl:died for. The readiness to proceed issue is of great importance. Voisin/Korth m/s to adopt Option 3 with consideration of input from Staff. Voice Vote: All favored. 8. AUGUST 25, 2004 MEETING AGENDA ITEMS Public Hearing on land use modifications Finance subcommittee - 2nd Monday at 7:30 pm. in the Siskiyou Room Land Use subcommittee - August 12th, noon in the Siskiyou Room 9. ADOURNMENT- The meeting was adjourned at 6:15 p.m. ASHLAND HOUSING COMMISSION MINUTES JULY 28, 2004 Office of the Mayor Alan ~. DeBoer MEMORANDUM DATE: TO: FROM: August 30, 2004 City Council Members Mayor Alan DeBoer Appointment to Historic Commission September 7, 2004 Council Meeting Please confirm my appointment of Henry Baker to the Historic Commission for a term to expire April 30, 2005. The vacancy was created when Joanne Krippaehne recently resigned from her' seat on the Historic Commission. An advertisement for the open position appeared in the Ashland Daily-Tidings (atllached), and was also adw:rtised on the City's Web site and posted on the notice board in City Hall. The application from Henry Baker is attached. Attachment City of Ashland · 20 East Main Street · Ashland, OR 97520 · (541) 488-6002 · Fax: (541) 488-5311 · Email: awdb@aol.com Please publish: Tidings - Saturday, July 31, Monday, August 2 Revel[s: Thursday, August 5 Refer to P.O. 65214 Questions? Please call Fran at 488-6002 The City of Ashland has one volunteer position open on the Historic Commission. This volunteer position has a term that expires Apd130, 2005, with the possibility for a further three-Year term. If you are interested in being considered for this volunteer position, please submit your request in writing with a copy of your resume (if available). Additional information regarding this position can be ob- tained from the office of the City Eec, order, and the City's Web site at www.ashland.or, us. APPLY TO: City Recorder, City Hall, 20 E. Main St., Ashland APPLY BY: Monday, August 16, 2004 CITY OF SHLAND 168 North Wightman St. Ashland, OR 97520 (541) 951-2053 August 12, 2004 Office of the City Recorder 20 East Main Street Ashland, OR 97'520 Dear Sir or Madam: This letter is to request that I be considered to flit the advertised vacancy on the ,Ashland Historic Commiission. The attached resume summarizes my experience as a historic archaeologist and educator employed by .the .State of Florida overthe last thi'rty years. During the course ofmy career-withthe.Ftorida State.Historic-Preservation~ Offuze,.I.'had the op~ni~ to. Work- with other arehaeologi-sts, architects, 'historians, engineers, developers.~ t-and-managers-and elected' officials-regarding the management of -archaeologieal:~md historical properties..Asa result of this experience, }amaware of the -'compte~ties involved 'in the proper management of historic resources. Four other membem of my family have moved from Florida to Ashland over the last three years, and. we have all. come'to loveAShlandas ~our new home. ~Although I 'have much to learn regarding local and state approaches to historic sites and properties in Oregon, the overall problems involved in managing these resources seem relatively universal. I wo,uld view my service as a volunteer on the commission as an opportunity to contribute something to the community that has come to mean so much to us. Please feel free to call me at the above listed number if you Wish to contact me. Thank you for your consideration. aker Resum~ Henry A. Baker 168 North Wightman Street Ashland, OR 97520 (541) 951-2053 EDUCATION: 2000 Florida State University, Tallahassee, FL Completed coursework for PhD in Educational Foundations and Policy Studies 1995 Florida State University, Tallahassee, FL Received College Teaching Certificate from College. of Education 1966-69 University of Florida, GainesMtle, FL M.A. An~logy.-(Archaeotogy) I965-66 University of California, Riverside 1964455 San FranciSco State COllege, San Francisco, CA B..A.-English(Language 1.96.I-63 OhiO. State University, Columbus~-OH. 'I96941- Allegheny-ColIege, Meadville, PA RELEVANT EXPERIENCE: }999-2000 TeaChing Assistant (in addition m employmera'listedbelow) DePartment of Educational Foundations and Policy Smdie.s FlOrida State University, Tallahassee Responsibilities included assisting in the teaching of a plenary sessiOn, containing 125 undergraduate stUdents, leading a discussion session and evaluating the classroom observations Of 25 students enrolled in EDF 1005 (Introduction to Education). This is a required course for all education majors in the State of Florida. 1984-2003 Archaeologist II Bureau of Archaeological Research Florida Department of State Tallahassee, FL 1983-84 1976-1983 1972-76 1971-72 Responsibilities included; directing archaeological research on state-owned lands, writing and editing reports including the Bureau's technical report series, responding to information requests and speaking to interested groups on the archaeology of Florida. Beginning in 1992, I became responsible for the design and coordination of training programs on cultural resource management for land managers and law enforcement officers employed by state and local governments through°ut the State of Florida. Archaeologist I Bureau of Historic Sites and Properties Florida Department of State Tallahassee, FL Responsibilities included; directing archaeological projects on state-owned lands, wfitingreports, reviewing proposed development projects for impact ,an archaeological resources, writing contracts, proposals and budgets for archaeological projects, coordinating archaeological work with developmental plans and conferring with land managers regarding management problems relating to archaeological resources. Historic Sites Specialist Bureau of Historic Sites and Properties Florida Department of State Talhthassee, FL Reviewed development plans for impacts on archaeological resources. Designed and conducted archaeologqcal survey and excavation projects on state,' lands. Senior Site Archaeologist Bureau of Historic Sites and Properties Florida Department of State Tallahassee, FL Directed archaeological research on four historic archaeological sites located on state-owned lands: Indian Key (a historic town site in the Florida Keys), Fort Foster and Fort Cooper (Seminole War Period military sites), and Fort George (British Revolutionary War site). Responsibilities included supervising a crew of 6 to 8 research assistants, analyzing the results of the fieldwork and writing final site :reports. Instructor of Social Sciences University College University of Florida, CJainesville Taught several sections of a course on American Institutions designed primarily for lower division students. The course provided an introduction to the study of the civilization of the United States as approached through the methods and findings of the social sciences. Summer 1970 Archaeological Field Supervisor Historic Bethlehem, Inc. Bethlehem, PA Supervised 8 laborers and 10 students in the excavation of an 18th Century Moravian Pottery. Maintained accurate field notes and phototsraphic records. Assisted in traimng students and laborers in archaeological field methods and theory. PAPERS, PUBLICATIONS, CONFERENCE PRESENTATIONS '1967 Excavations at the Kingsley Plantation, Duval County, Florida. Ms on file, Florida Division of Historical Resources. 1969 Archaeological Investigations at Panama la Vieja, Republic of Panama 1968 (M.A. thesis). University of Florida, Gainesville, Florida. 1973 Archaeological Investigations at Indian Key, Florida. Bureau of Historic Sites and Properties Miscellaneous Project Report No. 7, Tallahassee. 1975 Archaeol%dcal Investigations at Fort Foster 1974. Bureau of Historic :Sites and Properties Miscellaneotm Project Report No. 15, Tallahasee. 1976 Archaeological Investigations at Fort Cooper, Inverness, Florida. Bureau of Historic Sites and Properties Bulletin 5:21-45. '1976 Archaeologists Dig Fort George. Archives and History News, Vol. 6. tm 6, Spring 1976. 1976 Archaeological Investigations at Fort George, Pensacola, Florida 1975. Bureau of Historic Sites and Properties Miscellaneous Project Report No. 34, Tallahassee. 1977 Archaeological Excavations at Fort Alabama and Fort Foster, Hillsborough County, Florida. Paper presented at the International Conference of the Society for Histor/cal Archaeology,, Ottawa, Canada. 1978 An Archaeological Survey of the Tampa South Crosstown Expressway Eastern Extensions, Hillsborough County, Florida (with Michael V. McGuire). Ms on file, Florida Bureau of Archaeological Research, Tallahassee. 1980 The Archaeology of Florida's Historic Capitol. Bureau of Historic Sites and Properties Miscellaneous Project Report No. 50, Tallahassee. 1983 Archaeological Excavations at the Bulow Dwelling House. Florida Archaeological Reports' No. 23, Tall!ahassee. 1983 The Archaeology of Paynes Creek State Historic Site. Florida Archaeoh)gical Reports No. 30, Tallahassee. 1984 Change on the Florida Frontier. Paper presented at the Annual Conference of the Society for Historical Archaeology, Williamsburg, Virginia. 1985 Finding Lachua. Paper presented at the Annual Conference of the Society for Historical Archaeology, Boston. '1985 Roads and Walkways at the Kingsley Plantation, Fort George Island, Florida.. Florida Archaeological Reports' No. 15, Tallahassee. 1986 A Frontier Fur Trade Blacksmith Shop 1796-1812 by Light and Unglik. American Antiquity. April Issue. Book review. 1987 Defining Lachua. Paper presented at the Annual Conference of the Society for Historical Archaeology, Savarmah. 1987 An Archaeological Auger Survey at the Gamble Plantation State Historic Si[e. Florida Archaeological Reports. No 24, Tallahassee. 1988 Erosion at the Shell Bluff Landing Site (8SJ32). Florida Archaeological Reports No. 2, Tallahassee. '1988 Archaeologi. cal Excavations at the Shell Bluff Landing Site, St. Johns Coun(~,, Florida. Florida Archaeological Reports' No. 5, Tallahassee. 1989 An Archaeological Survey of Selected Portions of Silver River State Park, Ivlarion County Florida. Florida Archaeological Reporls No. 20, Tallahassee. 1990 Archaeological Excavations at the Marjorie Kinnan Rawlings Barn Site, Crc,ss Creek, Florida. Florida Archaeological Reports' No. 19, Tallahassee. 1992 Archaeological Monitoring at the Gamble Plantation State Historic Site, 1992. Florida Archaeological Reports No. 26, Tallahassee. 1993 The Archaeology of Paynes Creek State Historic Site. Florida Archaeological Reports 30, Tallahassee. '1993 Spanish Ranching and the Alachua Sink Site: A Preliminary Report. The Florida Anthropologist 46 t[2): 82-100. 1995 Cattle.. in Florida During the First Spanish Period. The Proceedings of the Florida Cattle Frontier Symposium. 102-112. Florida Cattleman's Association, Kissimmee. 1996 Fort Foster Revisited: Archaeological Excavations at 8HI112. Florida Archaeological Reports No. 34, Tallahassee. 1996 Three Archaeological Features in the St. Marks River at San Marcos de Apalache State Historic Site. Florida Archaeological Reports No. 35, Tallahassee. 1997 The Archaeology of Bulow Plantation State Historic Site. Paper presented at the Northeast Florida Plantation Symposium. '1999 Fifieeen Years on Bulow Creek: Glimpses of Bulowville. The Florida Anthropologist 52 (2): 115-123. 2001 (with Ryan Wheeler) Spanish Dedication Tablets from San Marcos de Apalache. Florida Historical Quarterly 80 (1): 78-89. 2002 Archaeological Testing at the Letchworth Mounds Site (8JE337) 1998 and 2001. MS on file, Bureau of Archaeological Research, Tallahassee. HONORS AND AWARDS: Graduate Fellowship, University of Florida Phi Kappa Phi (graduate honorary) Davis Productivity Award (for the design and implementation of an archaeological resource management training progrmn) MEMBERSHIPS Register of Professional Archaeologists Florida Anttn:opological Society PERSONAL Married to/~nnette Baker, R.N., three children REFERENCES Fred Gaske State Historic: Preservation Officer and Director, Florida Division of Historical Resources 500 South Bronough Street Tallahassee, FL 32399 David Dickel, PhD Florida State Archaeologist Florida Division of Historical Resources 500 South Bronough Street Tallahassee, FL 32399 Ryan Wheeler, PhD Chief, Bureau of Archaeological Research Florida Division of Historical Resources 500 South Bronough Street Tallahassee, FL 32399 Office of the Mayor Alan ~. DeBoer MEMORANDUM DATE: TO: FROM: August 30, 2004 City Council Members Mayor Alan DeBoer Appointment to Airport Commission September 7, 2004 Council Meeting Please confirm my appointment of Vicki Griesinger to the Airport Commission for a term to expire April 30, 2005. The vacancy was created when Anne Sky recently resigned from her seat on the Airport Commission. An advertisement for the open position appeared in the Ashland Daily Tidings (attached), and was also advertised on the City's Web site and posted on the notice board in City Hall. Applications are attached. Attachment City of Ashland · 20 East Main Street · Ashland, OR 97520 · (541) 488-6002 · Fax: (541) 488-5311 · Email: awdb@aol.com Please publish: Tidin~gs - August 14, August 17 Revels - August 19 Refer to P.O. 65219 Questions? Please call Fran at 488-6002 The City of Ashland has a vacancy on the AIRPORT COMMISSION for a term to expire Apd130, 2005. If you are interested in being considered for this volunteer position, please submit your request in writing,.with a copy of your resume (if available) to the City Recorder's office. Additional information regarding this position can be obtained from the office of the City Recorder, and/or the City's Web site at www.ashland.or, us. APPLY TO: The City Recorder, City Hall, 20 East Main St., Ashland. APPLY BY: Fdday, August 27, 2004 CITY OF kSHLAND August 24, 2004 G GRIESINGER GROUP, LLC City Recorder's ()ffice 20 East Main Street Ashland, OR 97520 Subject: Vacancy- Airport Commission Mayor DeBoer: I would like to be considered for the vacancy on the Airport Commission. I moved to Ashland in May and live near the airport. I have a particular interest in business and economic development and intend to be active in this community. I am now in business consulting. I have over 25 years' experience in Fortune 500 firms and extensive managerial experience, including 14 years with the Boeing Company in Seattle. Through my Boeing experience I learned a great deal about aviation and related topics. And I have served on numerous boards and committees for civic, arts, and university initiatives. An airport and its operations are vital to a community's development. I would like to be a part of this team. Thank you. Sincerely, Vicki Griesinger Email: vicki~griesingergroup.com BUSINESS RESEARCH, ANALYSIS & CONSULTING www.griesingergroup.com 541.552.9989 tel 541.S52.9222 fax 1130 Barrington Circle, Ashland, OR 97520 Vicki Griesinger Biography Vicki Griesinger is president of Griesinger Group, LLC, providing business research, analysis and consulting services to corporate, small-business, non-profit and government clients. Previously, Griesinger was Vice President, Business/Competitive ]:ntelligence at Washington Mutual, a Fortune 100 financial services firm headquartered in Seattle, Washington. Employing a network of.resources, her focus was proactive and client- focused research, early warning and competitive analysis in the areas of innovation and R&D, human capital management, existing and emerging competitors, technolocj~y and technology vendors, alliances and acquisition targets; and business and technology strategies and trends. Additional roles were knowledge management strategies;, strategic planning, intranet/portal development, and alliances with industry associations and research and advisory firms. Griesinger has previous managerial experience in human resources' research and analysis and market intelligence for staff recruitment and executive search with Washington IVlutual and Korn/Ferry ]:nternational, a leading human capital consulting firm. ShE: held senior managerial roles for 14 years with The Boeing Company (defense, intelligence, space and communication systems, commercial .aircraft). Focus areas included business development, competitive intelligence, knowledge management, proposal development, and business and strategy development. She also servE,-d on merger integration teams. She is also co-founder of RivalScape ]:ntelligence Consultants, LLC. RivalScape helps companies unlock and use the competitive intelligence in their workforces and apply it to company strategies. ]:t is an extension of competitive intelligence (C]:) which develops actionable insights about a competitor's human capital strategies, corporate culture, employment brand, labor costs and productivity, and best talent. RivalScape bridges the worlds of HR and C]:, capturing and analyzing the wealth of marketplace knowledge that resides within a firm's internal recruiting staff, compens~,tion and benefits team, external recruiters and strategic new hires. She is professionally affiliated with the Society of Competitive ]:ntelligence Professionals (SCI:P) and served on the program committee for the 2003 and 2004 international conferences. She is also affiliated with the Society for Human Resource Management, Women in Technology ]:nternational, National Contract Management Association and the Association of Proposal Management Professionals, for which she held increasing roles from 1991-1996 on the Board of Directors, and as. CO0 and CEO. Griesinge~r has a master's degree in Systems/Technology IVlanagement 'from the University of Denver and a bachelor's degree in Zoology from the University of Washington. She also completed graduate studies in business administration and extensive corporate training and management development programs. She has served on numerous boards and committees for civic, arts and university initiatives. She resides 'in Ashland.; Oregon,-'and. can be reached at vicki@griesingergroup.com~ Vicki L. Griesinger 1130 Barrington Circle Ashland, OR 97520 (541) 552-9989 Email: vicki@griesingergroup.com Professional. Accomplishments May 2004 - Present President Griesinger Group, LLC Business research, analysis and consulting to corporate, small-business, non-profit and government clients. Co-Founder RivalScape Intelligence Consultants LLC A groundbreaking consulting firm bridging Human Resources and Competitive Intelligence. Workforce Competitive Intelligence(D helps clients create cutting-edge processes and practices to: · Access untapped competitive information already embedded in their organization; · Develop critical, actionable intelligence about their competitors and the overall competitive landscape; · Give their company an early warning system to detect competitive threats and opportunities; · Provide their CI department with a rich new source of intelligence; · Empower HR with a new strategic role in top-level decision-making; · Infuse an HR department, corporate management and other key talent- even an entire company - with an invaluable competitive intelligence mindset. Sept 2003- April 2004 Vice President, Business Intelligence Innovation & Customer Insight Center Washington Mutual, Seattle, WA · Project team member developing concepts and models for innovative new products and services. Conduct research and analysis and develop recommendations on key strategic ideas, concepts and initiatives. · Support Strategy Development and Innovation: conduct futures research, provide early warning of competitive and industry moves, provide early identification of threats and opportunities, iclentify ideas and innovations, enable rapid response to market opportunities and environmental changes, communicate findings. · Partner with market research on customer insight projects. · Recommend, manage and market syndicated research services (Gartner, Forrester, etc.) for the enterprise. · Develop and launch an enterprise-wide research/CI Community of Practice, resulting in cost savings and eliminating duplicate effort. · Customers include business units and product lines; Corporate Strategy & Development and strategic planning process, Operational Excellence, including "voice of the customer"; Technology Solutions Group; Supply Chain Management/Strategic Sourcing; Corporate Communications; Enterprise Risk Management. · Manage and mentor staff. Nov 2001 - Sept 2003 Vice President, Business Intelligence Enterprise Research Research, Planning & Architecture Technology Solutions Group Washington Mutual, Seattle, WA · Established function for corporate IT, set direction, developed processes, conducted strategic proactive and ad hoc technology research and analysis and managed projects. Used project management methodology. · Managed and mentored staff as well as enterprise network. · In alliance with Corporate Strategy & Development, developed strategic planning methodology and function for Technology Solutions Group. · Recommended, negotiated, managed and marketed syndicated research & advisory services for the company, as well as specialized technology vendor relationships. · Provided enterprise-wide decision-makers with early identification and analysis of business developments of strategic relevance to Washington Mutual. Monitored and analyzed external market and competitive landscape and trends, existing and emerging competitors and political/economic/regulatory impacts. Provided early warning of competitor, vendor and other moves, as well as market threats and opportunities. · Analyzed and recommended new and emerging technologies applicable to the enterprise, as well as vendors. Partner with e-Business, IT planning, IT Finance, project/portfolio management, enterprise data warehouse/analytics, CRM and other groups on various technology and business initiatives, as well as business units (call centers, online banking, etc.). · Developed self-service research portal and content management plan. · Core team member: 1) developed enterprise knowledge management strategy for implementation by Operational Excellence (also learned operational excellence and quality improvement processes) and 2) developed IE~alanced Scorecard implementation plan (strategy mapping, alignment to corporate and line of business strategies) May 2001 - Nov 2001 Vice President Market Intelligence & Sourcing Corporate Talent Acquisition Washington Mutual, Seattle, WA · Initiated Human Resources' research and intelligence function in support of company-wide recruiting and executive search. Provided direction and leadership to staff on staffing requirements, identifying targets and sources of candidates, and producing candidates for recruiters and business management. · Monitored and analyzed external news, markets, companies and industries for trends and impacts. Produced and diSseminated actionable intelligence. · Managed job opportunities website and developed processes to support'it. · Integrated job website and job fair initiatives with branding and advertising initiatives. · Maintained current knowledge of human capital management, HR strategies, talent systems or e-HR, talent management, recruitment and retention, workforce planning, training. July 1999 -April 2001 Director of Research Korn/Ferry International, Seattle, WA · For world's leading human capital consulting firm, responsible for research, intelligence, and marketing strategy for Northwest office. Emphasis on global aerospace, electronics, financial services, biotech/medical devices, telecommunications, advanced technology, internet/media, professional services, industrial and retail industries. · Utilized strategic knowledge management and competitive intelligence to identify, monitor and remain current on i~ndustries/companies/executives, C-level recruitment trends and events, mergers and acquisitions, competitors, market data. Conducted intelligence gathering on products, services, executives, companies, countries, ventures, and acquisitions by utilizing internal, primary and secondary business information sources. Managed analysis and disseminated actionable intelligence. · Managed syndicated and secondary research services. · Developed 'web site with virtual team for global advanced technology practice. · Client and account management: C-level and venture capital executives. · Maintained current knowledge of human capital management, talent systems or e-HR, talent management, recruitment and retention, workforce planning, training topics. 1977 - 1999 Jan 1995- July 19'99 The Boeing Company, Seattle Senior Manager, Global Business Information & Research Business Development, Marketing, Strategy Developed and managed global research and analysis, competitive intelligence, and knowledge management initiatives, including product management of Global Business Information, a corporate portal of internal and external content, for information and communication systems, space systems, and commercial airplane divisions. · Managed secondary and syndicated research and advisory services. · Recruited and developed staff of 15-25, including contractors. · Actively served on company-wide Information Management and Knowledge Management standards committees. · Change Management and Merger Integration Led synergy and best practices team to integrate Boeing, Rockwell, and McDonnell Douglas business development and marketing information, systems, and staff. · Competitive Intelligence and Knowledge Management Developed, managed and presented competitive, financial, and strategic analyses to marketing and senior management, including key competitor profiles, overviews of market positions and trends in products, strategies, supplier and channel issues, daily news developments, etc. Assessed impacts of competitor or partner initiatives. Teamed with I'r' to ensure effective storage, analysis, retrieval, and dissemination of information. · E-business o Developed and managed company-wide Global Business Information portal, combining eXternal information with corporate content for Commercial Airplane, Military Aircraft & Mis;siles, and Space & Communications divisions. Managed business analysts and web developers. o Partnered with corporate IT, developed systems and managed day-to-day processes. Responsible for collaborating with sales, marketing, engineering, technical, supplier, and other teams to identify customer needs; specifying requirements and translating into feature sets. 1985-Dec 1994 Manager, Proposal Information & Analys;is Business Development & Marketing Boeing Defense & Space Group Research, information, and analysis functions supporting proposal development (government and commercial) and new business development. Developed and managed proposal volumes, comprehensive databases and libraries. Developed trends and win/loss analysis function. 1977-1985 ReSearch & Engineering, Proposal Development and Contracts Administration Boeing Defense & Space Group Education and Training Bachelor's degree, Zoology, Minors: Business and Communications, University of Washington Master's degree, Systems Management (Systems/Technology Management), University of Denver Graduate studies in business administration, Seattle University, 1985-88; Fund-raising management certificate program, University of Washington, 1993; Extensive company-sponsored management development and training. Professional Affiliations · Society of Competitive Intelligence Professionals (SCIP) Conference planning committee member for 2003 and 2004 international conferences. Speaker at 2004 conference. · Association of Proposal Management Professionals (APMP) · National Contract Management Association (NCMA) · Women in Technology International (WITI) · Society for Human Resource Management (SHRM) · Association of Independent Information Professionals (AIIP) · Civic, arts, and university boards and committees From: To: Date: Subject: "Thomas M. Bradley" <tom@bradleyprop.com> <christeb@ashland.°r.us> 8/4/2004 4:09:06 PM Airport Commission Hi Barbara: I spoke briefly with Alan this morning about my interest in serving on the Airport Cornmission in Anne Sky's recently vacated seat. The commission would be more balanced by finding another woman to serve, but - if Alan can't find her or anyone more qualified than me, I'd like to serve. I'm a 1,500+ hr', former Naval Aviator, Commercial, multi-engine, instrument-rated pilot. Ashland resident for 4+ years, etc. I do not currently own an aircraft, but I rent Skinner's planes occasionally Resume attached. Thanks! See you at lunch tomorrow Tom Bradley Cc: Fran Berte;au via e-mail CC: <berteauf@ashland.or.us> THOMAS MACLEOD BRADLEY 2003- Bradley Properties, LLC Medford, Oregon Commercial Real Estate Brokerage and Advisory' Services · Advising clients on all aspects of commercial real estate · Nat'l Assn of Realtors, Oregon Assn of Realtors, Urban Land Institute, CCIM Candidate 2001-2003 1999-2000 Commercial Property Management, Inc. Medford, Oregon Real Estate Brokera~e - Sales & Leasia~ · Commercial & Residential property acquisition, entitlement, development, sales, and leasing Gap, Inc. San Bruno, California D/rector o£Acquisi~oas and Development · Designed and implemented process to value and purchase distressed leases and fee properties · Purchased over 400,000 sf of leased property through alternative acquisition strategies 1998-1999 1996-1998 Village Properties San Francisco, California Acquisitiotts Associate · ReM estate acquisition, underwriting, entitlement, development, and marketing · Acquired multiple properties and purchased businesses to create redevelopment sites Spieker Properties Real Estate Investment Trust Menlo Park, California Project Director · Commercial real estate leasing, operations, acquisition, and development · Helped underwrite & coordinate due diligen, ce for $350 million of real estate acquisitic,ns · P & L responsibility for $10 million revenue real estate portfolio · Coordinated/negotiated design & entitlements for 90,000 square foot office park 1995 McKinsey & Company Pittsburgh, Pennsylvania Summer Associate · Assisted a strategy consulting team engaged to improve a chemical manufacturer's margins · Identified 9% cost reduction opportunity in operations and distribution 1988-1994 United States Navy San Diego, California F-14 Pilot, Maintetmace/Special Projects OtFicer Persian Guff, Western Pacific · Mission Commander, Maintenance Check Pilot, Tactical Aerial Reconnaissance qualified 1994-1996 Stanford Graduate School of Business Stanford, California Masters in Business Administration 1981-1985 Dartmouth College Bachelor of Arts, Architecture/Art History Hanover, New ttampshire Licenses: · Oregon Real Estate Principal Broker · Commercial Pilot; Current 1st Class Medical, SEL, MEL, Instrument - Rated - . . . tom~!~b[ad leypfop.com RICHARD Fran Berteau Executive Secretary City of Ash!ond, Administration Department 20 East Main Street Ashland, OR 97520 BENSON August 23, 2004 2004 Dear Fram I'm writing to request that you consider allowing me to serve as an Ashland Monicipal Airport Commission member for the period extending through April 2005. I have been very interested in this topic for some time and have recently begun studying for my private pilot's license. I would take seriously the duties of the commission and commit to working diligently and attending all necessary meetings of any kind. My bac~kground is unusual and would be of value to this committee. Currently I am the owner of the Ashland Hardwood Gallery and have had several years of practical experience in creating and ma_n~ging a small business. Although I am not (yet) a pilot I believe that I am capable of understanCling the concerns and interests of pilots as well as the community at large. Working with this commission while studying for a private pilot's license would certainly strengthen the effectiveness of both efforts. I find this topic partiod~rly interesting both personally and civically. In addition to my current business I also am an Adjunct Professor of Physic~ at Southern Oregon University where I teach upper level courses as well as some astronomy classes. Before moving to Ashland I spent over a decade working in research on large government funded programs at laboratori~ throughout the world. From these experiences I have learned to work in large groups on complex_projects with a significant amount of bureaucratic regulation. These s~'!ls are critical in the success and effectiveness ~ committees and enable me to deal with the pace and personalities of group dynamies in an efficient and positive manner. It must also be noted that I am one of the founding members of the newly created Public Arts Commission whereI have served our community since December of 2002. From this I have acquired a better understanding of'Ashland City Goveroment and demonstrated a capacity to contribute in a meaningful way to the commission's work. I do not see any current or foreseeable conflict between .......... .~ ...... these com~aissions. Finally I am deeply committed to making a contribution to our community and to ensuring that o.ur beautilifl little airport is nurtured and properly supported. I do not bring any specific agenda or projects to this effort and will ~work in a supportive manner with those involved in this effort to see that we rn~ce decisions that will truly benefit everyone. I therefore ask that you allow me to serve as an Airport 'Commission member. Sincerely, Richard Benson 351 MORTON STREET · ASHLAND, OREGON · 97520 PHONE: (541) 552-0441 * FAX: (541) 5~2-1643 Office of the Mayor Alan 1~. DeBoer MEMORANDUM DATE: TO: FROM: August 30, 2004 City Council Members Mayor Alan DeBoer Appointment to Public Arts Commission September 7, 2004 Council Meeting Please confirm my appointment ofMelissa Markell to the Public Arts Commission for a term to expire April 30, 2005. The vacancy was created when Inger Jorgensen recently resigned from her seat on the Public Arts Commission. An advertisement for the open position appeared in the Ashland Daily Tidings (attached), and was also advertised on the City's Web site and posted on the notice board in Ciity Hall. Applications are attached. Attachment City of Ashland · 20 East Main Street ° Ashland, OR 97520 · (541) 488-6002 ° Fax: (541) 488-5311 · Emaih awdb@aol.com Please publish: Tidings -- Saturday, July 31, Monday, August 2 Revels - Thursday, August 5 Refer to P.O. 65215 Questions? Please call Fran at 488-6002 The City of Ashland has a vacancy on the Public Arts Commission for a term to expire Apd130, 2005. Particularly sought is an individ- ual who is an artist, or who has a background involving the arts, edu- cation, or structural / landscape architecture. If you are interested in being considered for a volunteer position on the Public Arts Commission, please submit your request in wdting, with a copy of your resume (if available) to the City Recorder's of- rice. Additional information regarding this position can be obtained from the office of the City Recorder, and the City's Web site at www. ashland.or, us. APPLY TO:The City Recorder, City Hall, 20 East Main St., Ashland. APPLY BY: Friday, August 20, 2004 CITY OF SHLAND Fran he,eau - Re: ?...u?.!!.~a_~?~:m~,!~!.o~ .............................................................................................................................................................................................................. ~'age 1 From: Fran berteau To: Melissa Markell Date: 8/18/2004 2:35:06 PM Subject: Re: public arts commission Dear Melissa, Thank you very much for applying for the volunteer position on the Public Arts Commission. ,Applications are currently being reviewed by Mayor DeBoer. This position closes on August 20th so you will be hearing from us again in the near future. Thank you for your interest in this volunteer position, and for your interest in volunteering your time to the community. Fran Fran Berteau Executive Secretary City of Ashland, Administration DePartment Tel: 552-2100 Fax: 488-5311 berteauf@ashland.or.us TTY 800 735-2900 >>> Melissa Markell <markell@opendoor.com> 8/19/2004 2:19:36 AM >>> Hello, I am applying for the volunteer position on the Public Arts Commission. My name is Melissa Markell. I am a professional artist, working for the past ten years in collage and mixed media. I moved to Ashland, from Los Angeles, almost three years ago. I continue to work with my clients. I would like to get more involved with the art community and the community at large here in Ashland. I have an extensive resume, which includes some very prestigious clients such as Toyota Motor Corp, Amgen, Honda, Monaco Hotels, Kimpton Group, EDS, Sun MicroSystems, Beverly Hills Hilton, Merv Griffin, St. Francis Hotel in San Francisco, Lexxus, and on and on. You can visit my website to give you a better idea of my work and my client base. The address is: wwww.melissamarkell.com. I was one of the key people responsible for opening ScienceWorks Hands-On-Museum. I worked closely with both Sharon and John Javna, Dave Bernard, Claire Duncan, Christy Hostetler, who is the current Executive Director. Bruce Bayard and I worked together on a couple of projects as well. I was responsible for all the purchasing, organizing, research and development of many of the exhibits. I was solely responsible for the entire Optical Illusion exhibit. You can contact any of the above mentioned people for references. If you need their phone numbers or email addresses I can provide that for you. Please let me know if you need any further information. , Fran berteau - Re: public arts commission ~'age z ~ Thank you for your time and consideration. Melissa Markelll 518 Oak Street Ashland, OR 97520 482-4457 markell~opendoor.com CC: Barbara christensen i Fran berteau - The open pos t on for the Arts Comm ssion Page 1 From: To: Date: Subject: Chris Rose-Merkle <crm 1 @opendoor.com> <awdb@aol.com> 8/22/2004 11:33:28 AM The open position for the Arts Commission Dear Mayor DeBoer, City Commissioner Kate Jackson contacted me and asked if I was still interested in being on the Arts Commission, as a vacancy had come up, and since I had applied for a position when the Commission was first formed a year and a half ago. I've only just arrived (Saturday the 21st) back from a family vacation to Colorado (moving our daughter to college), otherwise I would have responded before the Aug. 20 cutoff. After chatting with Kate just a few hours ago, she suggested that I leave you an email to this effect. At any rate, I'd love to serve on the Ashland Arts Commission, if you will have me. I'd like to give back to my community in an appropriate way, somehow using my expertise as a designer -- and as someone who deeply appreciates art in its many manifestations. I've had the honor and pleasure of working with the Ashland Chamber on many projects, and also work with the Festival on many publications. If you like, you are welcome to contact Sandra Slattery (482-3486) of the Chamber, or Paul Nicholson and Janeen Olsen (482-2111) of OSF, as references to both my character and my work. Thank you for your time, Chris Rose-Merkle CC: <berteauf@ashland.or.us> August 11, 2004 Re: Public Arts Commission Alan DeBoer 20 East Main Street Ashland, Or 97520 Afin Ingraham Po Box 945 Ashland, Oregon 97520 541.482.0229 AUG 11 2004 Dear Mayor, I am writing this letter in regards to the current opening on the Public Arts Commission. I am very excited about this position. My input, experience, and connection to the artists of Ashland would be highly beneficial to the committee. I have lived in Ashland, Oregon for 14 years. In addition to owning and operating Arin Ingraham Photography, I work as an associate photographer for Beyond Images Photography. I am co-founder of Emerge N' See, a local art collective which is a group of young artists dedicated to creating venues for artists in our community. (Emerge N' See, Front Page Tidings July 28th) I have 9 years of experience in office administration. I have skills in public relations, bookkeeping, volunteer coordination, film and event production, non-profit fundraising, and advertising. I bring, enthusiasm, creativity, organizational skills, networking contacts, passion for the arts, and innovative ideas. I love Ashland and the people that live here. I believe that our artists are a key asset in our community. Public art is important in our community because ][ am committed to finding, creating, and cultivating venues that will blend the success of Ashland businesses with the success of local artists. Beast regards, ~ / Personal references: Inger Jorgensen 541- 552-0986 Joanie McGowan 541-941-9799 Andrew Bangsberg 541-482-1539 Jeff Golden 541-482-7186 OBJECTIVE ARIN INGRAHAM PO Box 945 Ashland, OR 541.482.0229 arin~newdream, net To bring a positive and creative attitude to the work place. QUALIFACATIONS PHOTOGRAPHER: I own and operate Arin Ingraham Photography. I specialize in Senior, Family, Wedding, Business, and Portfolio Portraits. I also work out of Beyond Images Photography as an associate photographer. EVENT PRODUCER I am a producer for a local art collective. We produce parties, fashion shows, live music events, and various other public art projects. OFFICE ADMINISTRATION: I have seven years experience in office administration. Working mainly in the fields of human resources, web development, office management, bookkeeping, administrative support, A/P, A/R, advertising, and public relations. PRODUCER'S ASSISTANT: Working as a PA--both on set and in the production office--taught me valuable organizational ,Lnd multi- tasking skills; as well as, experience with background talent coordination, event coordination, scheduling, reading submissions, writing coverage on scripts, and business correspondence. SPECIAL SKILLS: Macintosh Microsoft: XP and Windows Microsoft Word, PhotoShop, PowerPoint, Quicken, Microsoft Money, Excel, GoLive, QuickBooks, ACT, and Outlook Typing: 50 WPM Internet Familiar Public Speaking EMPLOYMENT Photographer/Administrative Assistant Medford, OR 2003 -Present Beyond Images I am a contract employee at Beyond Images. In addition to photographic assignments, I act as a consultant for office management strategies. Duties include: phones, scheduling, bookkeeping, public relations, wedding, senior, and family portrait photography, advertising and post-production in PhotoShop. Administrative Assistant / Producer's Assistant Los Angeles, California Blaspheme Films 2001-2002 While employed at Blaspheme Films, I worked directly under the president of the company performing both administrative functions and personal assisting duties. Duties included: heavy phones, scheduling, filing, travel arrangements, reading scripts, and writing coverage. Administrative Assistant / Producer's Assistant Ashland, Oregon Calliope Media 1999-2001 Duties inchlded: bookkeeping, heavy phones, scheduling, background talent coordination, and serving as the produce, r / director / actor communication liaison. Administra~ffve Assistant White City, Oregon Farwood Horse Park 1995-2001 Duties included: accounts receivable / accounts payable, office organization, volunteer coordination, event set-up and take down, bookkeeping, web development, public relations, and advertising. VOLUNTEER EXPERIENCE Director of Development Ashland, O,R Tranzpo 2003 -Present I successfhlly coordinate and develop fundraising techniques for Tranzpo. I coordinate and supervise other development aspects of the company, for example; volunteers, fundraising events, educational community outreach, advertising, public relations and web development. Co-Foun&'~r / Producer Ashland, OR Emerge N' See 2004-Present I plan events, coordinate and develop fundraising techniques, and sit on a creative committee designed to produce venues to showcase emerging artists. I oversee our web based communication board and act as a liaison between team leaders. References' Available Upon Request Request for Consideration of Seat on Public Arts Commissio.n I humbly submit this application for the open seat on the Public Arts Commission commencing in April of 1995. I feel I have the background and skill set that would add trememdous value to the Commission and hope your selection team feels the same. Although my resume reflects much corporate activity, I would want you to know that I am a practicing artist (sculpture and paint), taught art in Indiana for three years, served on Charlotte's Art Council while living there (reference available), and now sit on several Boards of Directors including the 40,000+ American Society for Training and Development known as ASTD. I have a passion for the arts and feel that a community's best process for heightening awareness is through early education at the grass roots. I am a strong advocate for introducing artists in primary education and exposing the best and brightest in the arts to our children of Ashland. Another "trick" to being successful as a commission is partnering with other organizations (like the municipal government, planning commission, and parks and recreation teams). Over the years I have facilitated team sessions with specific goals and outcomes with documented success. My credentials include deep influencing skills (by fact), negotiating by exploring common interests, and listening intently to what other constituents are saying. All those skills are necessary survival skills at senior corporate positions! I have a number of references I could/would provide if asked, and would close by saying that Ashland is one our nations finest examples of community art in the broadest sense. I would be honored to work with this team to take our community arts programs to new levels and start that process by firstly creating passion for the arts at a very early age. Res. pectfully,~ Dennis L. Gay~ Contact infonna'ffon on resume. Human Resources Development Consistent pattern of achievement implementing workforce development and change initiatives in highly competitive global organizations. Created innovative solutions, processes, and systems to leverage workforce performance clearly demonstrating tangible results. Led associate strategies in diverse work settings--thus raising the bar for individual, business unit and corporate-wide productivity. Continuously recognized for driving results. Key Areas of Competencies Organizational Development (OD)---Talent Planning, Executive Strategy Planning, Performance Management Training & Development--Leadership, Analysis, ROI, Alignment with Strategy Change Management--Vision, Power & Politics, Communications, Learning, and Reward and Recognition Programs Educational Technology--E-Learning, Distance Learning, Business TV Knowledge Management--Technology, Process, Content, Context, and Human Factors Six Sigma--Greenbelt, Hoshin Kalzan Planning, Managing by Fact (MBF) Career Synopsis BANK OF AMERICA Recruited to lead Associate Readiness function for key affluent, investment, and business and commercial banking businesses (search lasted over 12 months; chosen from candidate pool of over 4,000). Bank of America is one of the largest banks in the world with over 130,000 employees operating in 37 countries. BAC earned over S10B after taxes in 2003. SENIOR VICE PRESIDENTwASSOCIATE READINESS 1999-2003 Leading team of over 120 employees, responsible for associate performance in bank's most strategic lines of business including Private Bank, Premier Bank, Commercial and Small Business banks and the investment and brokerage business. Developed performance strategies, knowledge management systems, and reward and incentive programs to leverage the bank's most valuable asset--its associates! Specific contributions include: · Conceptualized and managed the transition from a transactional sales model to tlhat of a relationship sales model. Change facilitated 12 straight quarters of double digit growth for those businesses. · Developed strategy and transition to e-learning processes that moved the bank fi'om 8% e-learning offerings to over 22% of e-learning. · Led creation of BAC's first business-wide knowledge management system in the commercial bank (later migrated to other business lines) that provided database of best practice, collaboration and increased and deepened client relationships. · Developed new hire assimilation process that moved "time to productivity" from six months to less than 3 months. · Developed Career Path strategy for entire bank that illustrates the key competencies needed at each step of the career ladder for any given path chosen by an associate. ' ' Dennis L. Gay 493 Lori Lane Ashland, OR 97520 (W) (541) 552-1595 (H) (541)-522-1581 dennisgay~charter.net CSX CORPORATION CSX is a Fomme 500 corporation that offers, rail, intermodal and container shipping services to customers world-wide. I advanced rapidly through CSX holding several key management and leadership positions. CSX had a workforce in excess of 80,000 employees. Sea-Land Services, Inc. (The international ocean container shipping function of CSX) AVP HUMAN RESOURCES DEVELOPMENT 1995-1999 'Led all global workforce development efforts for Sea-Land's 10,000+ employees located in 110 countries. With a "hub and spokes" organizational model, had offices in Charlotte, Cork, Rotterdam, Hong Kong, Manila, Dominican Republic and Singapore. Specific contributions included: · Led the design and facilitation of the executive committee's workout sessions leading to $125MM in year over year earnings. · Designed and implemented Sea-Land's first intranet for global knowledge management and communications. · Designed and managed the implementation of a global change management process for the implementation of an enterprise IT solution (Oracle Financials). · Selected to coordinate and lead executive task force to restructure Sea-I_,and into three business entities. Key team member with responsibility for leading Sea- Land's long-term business strategy process. CSX Transportation SENIOR DIRECTOR OF TRAINING 1990-1995 I was promoted three times in a five year period. I led the T&D efforts for over 30,000 employees located in 22 States and Canada. Specific contributions include: . Designed and implemented a networked multimedia system offering technical, supervisory, and regulatory training at over 40 locations all networked for systematic record keeping for the NTSB. · Designed and built a new centralized learning center for all of CSX"s customer service associates including facility design, curricula build, and selection and training of staff. · Received CSX's highest award "Award of Excellence" for outstanding contributions to the company. This recognition is awarded to the top 20 performers in the entire corporation. Infotec Development, Inc. Division Manager 1985-1999 As Division Manager, led a government contract for the design and development of educational 'systems to support the DoD Space Command.. Managing a team of 120+ - T&D and OD professionals, provided the deliverables under budget and ahead of schedule. Dennis L. Gay (W) (541) 552-1595 493 Lori Lane (H) (541)-522-1581 Ashland, OR 97520 dennisgay@charter.net · Completed 26 month, $12.5MM contract to develop over 1200 modules of highly sophisticated level 3 interactive videodisc training for orbit analysts, mission controllers, ground controllers, etc. · Developed a project management system in Lotus that was subsequently used by tlhe U.S. Space Command for tracking educational training programs. · Worked with Infotec CEO on writing grants and marketing strategies. Gildemeister Projecta Vocational Training Manager 1980-1985 International assignment at two locations in Saudi Arabia in newly built vocational training ,centers in Yanbu and Jubail, Saudi Arabia. Served on the management teams in both locations in charge of bi-lingual curricula design and development. Had workforce of over 100+ international professionals responsible for writing, translating, and producing the teaching tools. Education & Professional Contributions MS, Indiana University, Educational Technology--BS, Indiana University, Art Education Board of Directors (Treasurer); ASTD: ASTD is the premier professional organization serving training and development professionals globally. With over 40,000 members world- wide, ASTD offers networking, conferences, knowledge management, and career coaching services to its members. 2002 Transportation Research Board; National Academy of Science; Intermodal Education As committee Member, discussed industry issues, design communications, design and conduct conferen~ces and meetings, and consult with other agency groups on educational issues and initiatives. 1996-Present President Emeritus; Railroad Multimedia Training Consortium: Founded and led cross industry consortium working together to leverage technology toward common training challenges. 1989-Present Award of Excellence; CSX Corporation: Highest performance recognition offered within CSX. ~Ehese awards are given to the top 20 performers in a workforce in excess of 40,000. 1993 Conference Presentations: · ASTD International Conference & Exposition; The Critical Link', Washington D.C. 2004 · ASTD International Conference & Exposition, Performance-- Getting Started; San Diego, CA 2003 · ASTD International Conference & Exposition, Performance--The Long View; New Orleans, LA 2002 · Ontario Police Educators, Knowledge Management to Leverage Performance, Toronto, 1998 · Int'l. Quality & Performance Association, Leveraging Performance on the Intranet, Toronto, 1996 · Central Intelligence Agency, Managing Multimedia Training Programs, Washington, D.C., 1995 · COMDEX, Institutionalizing Networked Multimedia, Las Vegas, 1995 · International Society for Performance and Instruction, Making Multimedia Happen, San Francisco, 1994 · Railroad Personnel Association; Leveraging Educational Technology, Jackson Hole, 1994 · haternational Computer-Based Training Conference, Managing a Large Scale CBT Project, Nashville, 1989 Dennis L. Gay 493 Lori Lane Ashland, OR 97520 (W) (541) 552-1595 (H) (541)-522-1581 dennisgay~charter.net Publications (subset) T&D Magazine, May 03, Demystifying Performance: A Roadmap T&D Magazine,June 03, Demystifying Performance: Gettting Started T&D Magazine, Leading the Learning Revolution; A Manifesto for the Whole Community of Learning and Performance Professionals; (Co-Authored with Dana Gaines Robinson) Transportation Research Board News, Partnering for Success, January, 1999 Human Resources Executive, Delivering the Goods, May, 1994 ComputerWorld, Slogging into Multimedia, October, 1994 InfoWeek, Networked Multimedia, March, 1995 Accelerated Learning Network News; Developing Accelerated Learning Programs for Customer Service, October, 1993 The City Recorder, City Hall 20 East Main Street, Ashland, OR 97520 I'm writing to apply for the volunteer position on the Public Arts Commission. My name is Sarah Durand and I live in Mountain Meadows retirement community. I moved to Ashland in the fall of 1976 and worked at the college in the security department for a year or so. I quit my job there to work with my children and build a log house on Wagner Creek Road where I resided for about 18 years. I worked at Bear Creek Corp. in the list services department and the art depa~rtment and retired from there in 1993. I studied art history and design at USC. I took the full design and illustration course at Pacific College of Art and Design in Medford. It no longer exists. It was a commercial course. I've always admired public art and feel that it is more than something interesting or beautiful to look at. I feel that public art enhances the life experience of all in the community and of all those who visit the community. I like everything from traditional to free form. I admire Henry Moore's work, as well as the amazing creations that Andy Goldsworthy does. I'm particularly enthralled with the magnificent, whimsical sculptures of Nicki de Saint Phalle that I've seen in San Diego. Her mosaic tile sculptures are works that I hope hundreds of years from now will still be admired and respected. I wish we could have one here in Ashland. There's a bio on her at the Mingei Folk Art Mjuseum in San Diego. Folk art hardly describes the work she did. I've been teaching a pencil art class for the last two years to seniors. I've painted in watercolor and sold a few, but my specialty is pencil art. I look forward to hearing from you about the volunteer opening on the Public ,Arts Commission. Sarah Durand 863 Stony Point Ashland, OR 97520 482-4163 sarahdur@charter, net (AFN wasn't available when I moved here) AUG 5 5004 July 28, 2004 Ashland City Recorder 20 East Main Street Ashland, Oregon 97520 I wish to submit my name for consideration to fill the vacant position on Ashland's Public Arts Commission. As a professional artist residing and owning a gallery in Ashland, I believe my experience and connection with the arts community here can be a valuable addition to the PAC. I have been involved in the arts professionally for over 18 years. Beyond [hat arts involvement, I have a commitment to the well-being of this commurrity that comes froma connection to it that dates back 41 years. My family moved to Ashland in 1963, when I was three years old. I lived in this commurrity as a child for seven years, at a time, I like to say, before Ashland became "ASHLAND". From 1970 to 1977, I lived in various other parts of Oregon and then returned to the Rogue Valley 27 years ago. I attended art school at Oregon College of Art in Ashland (in the building that is now the OSF Scene Shop) as well a couple of years of study at what was then Southern Oregon State College. I have lived in Ashland currently for about 4 years. My business, David Bjurstrom Studio & Gallery, opened in 2003 .and is a member in good standing of the Ashland Gallery Association. In the AGA, I have served on the Marketing Committee since joining the organization. As of June, 2004, I became Vice President of the group with my major responsibility being the Event Manager of the 2005 "A Taste Of Ashland". In June, 2005, I expect to move on to the position of President of the AGA. For the past 14 years, in addition to pursing my artwork, I have also worked professionally as a photographer. First, as Senior Photographer for Bear Creek Corporation for ten years and now as a freelancer for the last four plus years shooting,, yet, for Bear Creek and other clients in the catalog, magazine and book publishing business. It would be an honor for me to be able to contribute even further to Ashland's presence as an arts center and I appreciate your consideration of me for the open post. Sincerely', David Bjurstrom 9~020 140 Union Street Ashland, Oregon 541-201-1167 CITY OF -AS H LAN D Council Communication Title: Dept: Date: Submitted By: City's Investment Report City Recorder/Treasurer's Office September 7, 2004 Barbara Christensen Synopsis: Attached is a chart that outlines a 5-year history of the City's Investment Portfolio balance beginning with period ending June 30, 2000 through period ending June 30, 2004. In addition, attached you will find a complete report on investments for the period ending July 31, 2004. Recommendation: No action required. Information purposes only. Fiscal Impact: None. Background: The City adopted a revised Investment Policy in 1998. T]his policy was reviewed and approved by both the Oregon State Short Term Board and the Municipal's Treasurer's Association. It is the policy of the City of Ashland to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the entity and conforming to all state and local statutes governing the investment of public funds. City of Ashland 5-Year Portfolio History Investment/Rate of Return Period Ending Earnings Rate Portfolio Balance June-00 6.1649% $28,838,799.70 Ju ne-01 4.4197% $29,685,816.52 J u ne-02 2.0814% $25,004,013.74 June-03 1.4750% $18,992,404.72 June-04 1.5248% $17,374,641.34 Investments 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 - I I I I June-00 June-01 June-02 June-03 June-04 Rate of Return 7.0000% 6.0000% 5.0000% 4.0000% 3.0000% 2.0000% 1.0000% 0.0000% i I June-00 June-01 June-02 June-03 I June-04 City Investment Officer Barbara Christensen City Recorder/Treasurer Maturity Date Identifier City of Ashland Investment Portfolio as of July 31, 2004 Identifier Type of Investments Bank 5373 Local Gov't Pool Next Interest Date Bond yields Purchase Maturity Days left Interest Date Date 07/31 Rate WELLS BANK 07/31/04 0 1.260% BofA BANK US BANK KEY BANK OTHER LGIP 10,234,557.56 Investment Cost 10,234,557.56 Daily Rate 360 Days 358.21 Footnotes Identifier 4933 Local Gov't Pool\Ski Ashland 09/24/04 Cert of Deposit Umpqua 01/15/05 3134A4RV8 FHLMC BofA 02/15/05 3133MAUN7 FHLB US 02/15/05 3134A4KQ6 FHLMC Wells 04/29/05 313589EY5 FNMA US 06/22/05 31331TNU1 FFCB US 10/19/05 3133X4ZT1 FHLB US 10/19/05 3133X4ZT1 FHLB Wells 10/24/05 NAC40676 Cert of Deposit BofA 11/17/05 3128X16G7 FM Wells 12/17/05 Cert of Deposit Umpqua 01/27/06 3136F4MG6 FNMA US Totals 09/24/04 01/15/04 02/15/04 02/15/04 01/29/05 06/22/04 10/19/04 10/19/04 10/24/04 11 /17/04 06/17~05 01/27/05 07/31/04 0 1.260% 09/24/03 09/24/04 55 1.700% 08/27/03 01/15/05 168 1.711% 08/27/03 02/15/05 199 1.711% 08/28/03 02/15/05 199 1.760% 515,214.07 07/14/04 04/29/05 272 1.987% 12/22/03 06/22/05 326 1.700% 04/22/04 10/19/05 445 1.800% 04/26/04 10/16/05 442 2.040% 500,000.00 04/22/04 10/24/05 450 2.000% 06/23/04 11/17/05 474 2.300% 500,000.00 06/17/04 12/17/05 504 2.750% 07/29/04 01/27/06 545 2.700% 1,515,214.07 1,000,000.00 1,000,000.00 539,125.00 501,115.00 500,000.00 500,000.00 500,000.00 500,000.00 3,040,240.00 500,000.00 1,000,000.00 0.00 1,500,000.00 492,860.87 10,727,418.43 492,860.87 500,000.00 539,125.00 501,115.00 515,214.07 500,000.00 500,000.00 500,000.00 500,000.00 1,000,000.00 500,000.00 1,000,000.00 500,000.00 17,782,872.50 17.25 23.61 25.62 23.81 25.19 27.60 23.61 25.00 28.33 55.56 31.94 76.39 37.50 779.62 0.00 Diversification by Financial Institution Amount Actual % Bank of America 1,000,000.00 6% Wells Fargo 1,515,214.07 9% US Bank 3,040,240.00 17% Key Bank 0.00 0% Other .1,500,000.00 8% Local Gov't Invest 10,727,418.43 60% 17,782,872.50 100% Policy % 5O% 5O% 5O% 5O% 5O% 100% NOTE: Aggregrate balance limitation for pool: $35,645,902.00 Cross foot 17,782,872.50 10,234,557.56 1.5783% 1.2600% 0.3183% 2.0098% 0.7498% 56,599.10 Combined rate Pool Differance Portfolio excluding Pool Annual (Loss)/Gain Diversification by Instrument Amount Actual % Treasury Obligati 0% US Agency's 4,647,222.91 26% Bankers Acceptan 0% Certificates 2,500,000.00 State and Local Gov't Ob Repurcahse Agreements Comm Paper LGIP 10,727,418.43 60% 17,874,641.34 86.46% Amount Policy % Per G.L. Variance 100% 0.00 100% 7,055,454.07 50% 0.00 35% 2,500,000.00 35% 0.00 25% 0.00 10% 0.00 100% 10,727,418.43 0.00 17,782,872.50 2,500,000.00 Investment Maturities Amount Actual % Under 30 days 10,727,418.43 60% Under 90 days 11,227,418.43 63% Under 270 days 12,782,872.50 72% Under 1 Year 13,782,872.50 78% Under 18 Months 17,282,872.50 97% Under 3 Years 17,782,872.50 100% Policy % 10% 25% 5O% 75% 8O% 100% Prepared26-Aug-04 H:\Finance 2~2004-05\07-2004 City Investments2.qpw CITY' OF ,.ASHLAND Council Communication To: Title: Dept: Date: Submitted By: Approved By: City Council Public Hearing on Community Development Block Grant (CDBG) Program Year Change Planning Department September 7, 2004 /~ Brandon Goldman, Housing Program Specialist ~ John McLaughlin, Director of Comn~nity Development (~ Gino Grimaldi, City Administratorff~.~ Synopsis Staffhas proposed to change the Community Development Block Grant (CDBG) program year from a calendar year (January- December) to a fiscal year (July- June). The Housing Commission reviewed the proposed change in the Program Year at their regular meeting on July 28th, 2005. The proposed change in the CDBG program year is intended to coordinate Ashland's CDBG program 'to match regional, state, and federal grant funding cycles, to streamline the City's internal budgeting process, and to ensure awarded CDBG funds are available soon after the award selection. The following options are provided for consideration: Option 1 This proposed change in the CDBG program year would shift the beginning of the program year from January 1, 2005 to July 1, 2005. As a result of this change, a 6 month delay in' the competitive award process for the 2005 CDBG is anticipated. In lieu of issuing a request for proposals (RFP) in August of 2004 for an award to be made in November, the change to a fiscal year would mean the RFP would not be issued until February 2005 with an award to be made in April-June, to distribute funds after July 1st, 2005 upon approval of the City's annual CDBG Action Plan.. In this option all funds would be aggregated into one award in the amount of approximately $474,000 to be awarded in May-June 2005, to be available upon approval of the 2005 Action Plan and completion of other regulatory requirements (Environmental Review), in late August or September 2005 for distribution. The selected project needs to be a project that is ready to proceed to ensure the funds are expended in a timely manner. The benefits of this option include a larger award that may result in a more successful · project, as well as more efficient use of staff time by consolidating two award cycles. .Option 2 The City can opt to retain the existing program year (January 1-December 31) with no change. This option would then have the City immediately issue an RFP for the award selection process to begin. Of the anticipated $474,000 only $274,000 would be available until April-May of 2005, when the City could expect to receive its 2005 allocation from HUD. Staff does not see a benefit in staying with the current program year due to the difficulties associated with coordinating the award cycle with the funding availability. Option 3 The City can approve of the program year shift to a Fiscal Year, yet immediately issue an RFP for the $274,000 amount (funds available in the current program year) through the existing process. These funds would be available for distribution upon approval of a. modified 2004 Action Plan by HUD and applicable environmental review and other regulatory requirements being met depending on the project selected. The Council would, as always, reserve the right to reject all proposals. Should that be the case, then the $274,000 amount would be combined with the $200,000 for 2005 Fiscal Year with a new RFP in February, 2005. Benefits fi)r this approach include making $274,000 available for a project immediately, rather thart waiting to combine this award with the coming year's allocation. The downside ,of this is the staff/Commission/Council efforts in processing two RFP's in a relatively short time, and the lower overall grant dollars available for disbursement. .. Recommendation The Council could move to modify the CDBG program year to a fiscal year (July 1 - June 30) and aggregate past: reprogrammed funds with the 2005 award for a single award process. (Staff Recolnmend~ltion - Option 1) The Council could move to modify the CDBG program year to a fiscal year (July 1 - June 30) and award $274,000 of reprogrammed funds independently of the 2005 allocation. However, the Council woul¢l maintain the right to reject all proposals for the reprogrammed funds and ultimately aggregate those funds with the 2005 award..(Housing Commission Recommendation - Option 3) Staff recommends. Option 1, to change the CDBG program year to be based on the Fiscal Year (July 1 - June 30th.) and aggregate past reprogrammed funds with the 2005 award for a single award process. Staff believes this option would provide applicants with a larger amount of available funds to leverage larger scale affordable housing projects. A representative of the Ashland Community Land Trust (ACLT) commented during public forum at the August Housing Commission meeting that they believe that the combined program funds with a longer time period for preparing a proposal would be of greater benefit to the community and housing providers. Staff concurs and believes that unless it can be clearly shown to the Council that there is a project ready to go and is reliant on the current funding cycle, the recommended shit2 to the fiscal year with combined program funds of $474,000 will more likely result in a project of benefit to the community. The Housing commission, a~er'hearing testimony at the public heating on jUly 28th, has fOrwarded a recommendation t.o Council to select Option 3, to change the program year to match our fiscal year, and award $274,000 irt reprogrammed funds independently of the 2005 allocation. A representative of the Rogue Valley Corarnunity Development Corporation (RVCDC) presented testimony at that meeting stating that they would find it beneficial to apply for the $274,000 during the current program year and that they had a potential project. In response to the Housing Commission's recommendations Staff immediately issued an RFP for the $274,000 in reprogrammed funds on August 6th. The current RFP was issued to ensure a timely award process, and provide a full month for applicants to complete their proposals, in the event the Council chooses Option 3 (to issue two separate RFPs) as recommended by the Housing Commission. The closing date for proposals is September 7th, and thus staff has yet to receive completed proposals, however it is staffs understanding that both the Rogue Valley Community Development Corporation (RVCDC) and the Ashland Community Land Trust (ACLT) have been working on completing proposals to meet this deadline. All potential applicants are working with the understanding that the Council is still to decide whether-to change the program year, and' whether to aggregate funds into one or two separate award processes. As always, the Council also maintains the right to. reject all proposals. In the event the Council elects to issue only one RFP for the combined total of $474,000, in February of 2005 (Option 1), the current RFP will be nullified and applicants will be able to submit revised proposals for the 2005 program year. Background The City previously shifted from a fiscal year to a calendar year in an effort to coordinate the CDBG program year with the construction season and to balance staffing needs so that the CDBG award process would not occur during peak construction season. Since the program year shift to a calendar year CDBG awards have been made in November. However, CDBG funds are not made available to the City for distribution until Congress (federal) makes its appropriations to the Department of Housing and Urban Development (HUD), thus such funds are typically not available until April or May of the following year. This delay, from when a property is initially identified in the RFP in August, to receiving funds in May or June of the following year has been a hardship on property owners willing to sell to a CDBG funded project. Such a delay was an unintended consequence of the change to a calendar year and will in large part be resolved if the program year is again based on Ashland's Fiscal Year. Given Ashland's competitive real estate market such a delay places CDBG land acquisition projects at risk. The shift from a calendar year to a fiscal year is expected to reduce this delay from when an award is made to when funds are available from 6-7 months to 1-2 months. Another impetus for the proposed change to a fiscal year is to coordinate the City of As. hland's CDBG program with that of the City of Medford, the County and the State as well as Ashland's own budget year. There exists opportunities for the City to eventually participate in a consortium with Medford and the County to become an entitlement entity for HOME funds. These funds, that are used to support affordable housing projects, require a coordinated consortium and in synchronizing om' program years that will simplify the coordination necessary. Furthermore, it is staffs belief by providing an award cycle consistent with the State and the City of Medford, local housing providers can coordinate their activities and applications for funds more effectively. ATTACHMENTS 1) Housing Commission Minutes July 28, 2004 2) Staff Report to Housing Commision July 28. 2004 3) Letter to Affordable Housing Providers regarding RFP for reprogramming 2004 CDBG funds - Included in RFP mailing 4) 2004 reprogrammed CDBG RFP Application Schedule 5) Letter from ACCESS Inc. regarding program year change CITY OF -ASHLAND ASHLAND HOUSING COMMISSION MINUTES JULY 28, 2004 CALL TO ORDER Chair Matt Small called the meeting to order at 4:08 p.m. at the Community Development and Engineering Services building in the Siskiyou Room located at 51 Winburn Way, Ashland, OR 97520. .. Commissioners Present: New Member: Absent Members: Council Liaison: High School Liaison: SOU Liaison: Staff Present: Matt Small, Chair Amy Korth Don Mackin Liz Peck Carol Voisin Alice Hardesty Kim Miller Faye Weisler Kate Jackson, present None' Ryan Heihn, absent Brandon Goldman, Housing Specialist Sue Yates, Executive Secretary The newest member, Alice Hardesty introduced herself. 1. APPROVAL OF MINUTES - The minutes of the June 23, 2004 meeting were approved as submitted. 2. PUBLIC FORtJM - No one came forth to speak. PROJECT UPATES- · Ci~ Surplus Properg/- In 2002 and 2003 the City Council did a study of City owned surplus property. The Council directed staff to develop plans to sell the Strawberry Lane parcel and a single lot on Twin Pines Circle. The Twin Pines Circle parcel may have potential for liquidation and resale. The Housing Commission asked Goldman to move forward on liquidating the property. Mackin/Voisin m/s to have Goldman draft a letter of interest in the Twin Pines Circle property to the City with Small's approval requesting the property is utilized for affordabl[e housing or the proceeds of a sale of the property be dedicated to affordable housing similar to the Strawberry Lane property. Small is authorized to review the letter on the Housing Commission's behalf. Voice Vote: All approved. · Now I(2 - In 2003, the Housing Commission participated in a joint study session with the Planning Commission and reviewed the City's options at a regular Housing Commission meeting. No motion was made to make a recommendation to the Council. The Council voted not to include any expansion areas. If the Housing Commission should decide to revisit this issue, recognize it could detract from other items the Council has directed 'the Housing Commission to move forward with. The Housing Commission did not take any action today as there is on-going work being done at the regional level and this item can be revisited at a later date. · Recap of the 7.27.04 Joint Study Session with the Planning Commission - Proposed Ordinance Changes to R~2 and R- 3 Zones including Minimum Densities and Limiting For-Purchase Housing in Multi-Family Zones. Staff proposed an ordinance amendment establishing minimum densities within multi-family zones so that projects could not be presented that were substantially less than the target density of a zone. The purpose would be to maximize the number of units on our limited available multi-family land. The second part. o.f the proposal !s another ordinance amendment to the R-2 and R-3 zone effectively restricting the amount of for-purchase housing that could be developed on multi-family land in order to encourage a diversity of housing types. In this mix, 30 percent of the units could be for-purchase. Staff will[ be taking into consideration the concerns and comments from last night's meeting and bring forward additional information to the Housing Commission at a public hearing scheduled for next month's regular ASHLAND HOUSING COMMISSION MINUTES JULY 28, 2004 Housing Commission meeting on August 25, 2004 at 4:00 p.m. at the Community Development and Engineering Services building in the Siskiyou Room. The Planning Commission could hear the ordinance changes in October and the Council would hear the changes after that. Concerns from last night's meeting included: Period of affordability. Will these ordinance changes make any difference? Need for a regular source of funding. Do we need a rental study? Rent stabilization. City Parkinfl Lots - Goldman reported a draft Request for Proposal (rfp) will be presented to the Council on August 17, 2004 for the potential use of all city parking lots within the downtown. This would include the Pioneer parking lot and the lot on Second Street. Included will be the Housing Commission'~s recommendation for the minimum period'of affordability of 40 years and a target income of 80 percent. Also included is the potential buy-back or lease option. Ron Demele, Ro.que Valley Community Development corporation, a non-profit ~d0ing affordabl.e housing for-sale. They target families of less than 80 percent area median income. They put 20 year affordabiLlity deed restrictions on their houses. They just completed three homes in Ashland in cooperation with the City using CDBG funding, bank loans, and Rural Development funds. The homes sold for $132,000. The homes were appraised at $250,000. Their new project at 2001 Siskiyou Boulevard is a federal program call Mutual Self-Help Housing. Qualified buyers can get loans for one percent. Families have to help build their houses. They are getting ready to submit their pre-application. They have potential buyers that will come in at the start of constructio~n. The first year they plan to build eight to ten units. The second year they are working on negotiating for a second piece of property to finish out the project. Demele said it looks like they are will be building three bedroom units and that will require more parking adding more site constraints to their design. Goldman said he was told the eight to ten units could be done exclusive of any other project. For the first time, he is hearing RVCDC will be entering into a federal contract requiring 15 units. Demele said by the second year they have to have their second site ready to go. It can be anywhere with a population of less than 20,000. A site has not yet been located. 4. OTHER BUSINESS - None o SUBCOMMITTEE REPORTS Land Use - They met on July 8, 2004 and discussed the ordinance changes outlined above. Finance - They met on July 12, 2004 to discuss further the development of the Housing Trust Fund and the CDBG changes in the program year. The Finance subcommittee will meet every second Monday at 7:30 p.m. in the Siskiyou Room. Education - They are planning an event for the fall to invite the stakeholders and general public,, inform and educate the participants about affordable housing and celebrate successes by honoring organizations and people for their efforts in affordable housing. They want to show a summary of solutions. They want to invite bankers, employers and developers to participate. The Housing Commission was supportive of this idea as it is a part of the Action Plan. It was suggested the subcommittee should think through measurements that can be reported to tlhe public annually to create the feeling of progress. And, to decide what it is they want from the stakeholders and bring in a speaker. There is money in the budget to pay for this event. (In the future, the Housing Commission budget will be shown on the agenda.) AFFORDABLE HOUSING OPPORTUNITIES Ralph Coppersmith will be at next month's meeting. PHILIP LANG discussed an affordable housing plan involving the sale of bonds. The plan is attached to the minutes. Lang wants the following from the Commission: 1) attention to what he has to say, 2) study what he is offering, 3) ultimately the Housing Commission's endorsement} '4)' recommendation' to the Council to purs~ae-this plan, 5) and' adoption of an affordable housing policy by the Council that includes programs like he proposing. The Commissioners had several concerns they discuss with Lang. He will return with different hypotheticals and Goldman will do some research, meet with Lee Tuneberg, Finance Director, and bring back additional information. This item will continue to be on the agenda (Project Updates), updated each month and Goldman will decide when there is time to review it at a future date. ASHLAND HOUSING COMMISSION MINUTES JULY 28, 2004 2 · COMMUNITY hange oldman said this in year to shirt from a calendar year to a fiscal year. Th, is would be in line with the City's fiscal year and in line with Medford's and the State program year so in the future years, we 11 have the opportunity to combine our programs for oth,er federal sources, namely, the Home Program. Staff has presented three options and is recommending Option 1, that the CDBG s year be changed to the City's fiscal year· Under Option 2, the City would retain the existing program year. Under Option 3, the City can approve the program year shift to a fiscal year, but immediately issue a RFP for the $275,000 through the existing process. The City would then issue a new RFP for approximately $200,000 for the 2005 program year. Goldman read an e-mail from ACCESS'voicing no' objection to the program year. to the fiscal year. They would like .to see applications sent out to interested parties at least two months in advance of the due date. PUBLIC HEARING RON DEMELE, RVCDC, said he basically concurs with the change but he prefers Option 3. They are currently working around an existing timeframe thinking the applications will be coming out in August and Option 3 would not disrupt their process. It can take months to negotiate for properties. Jackson said to keep in mind how to use staff's time most efficiently. HartZell said it is important to work hand in hand with the providers and their feedback is important. Goldman said in terms of administration, they would have to issue two RFP's this year, instead of one, and issuing one for $275,000 and one for $200,000 instead of $475,000. It changes the scale of project that could be funded. The aggrega, tion of funds in Option 1 is preferred by Staff. If Option 3 is going to be the recommendation of the Housing Commission, he asks that they look at RVCDC's confidence in the project going forward in a timely manner. The project needs to be well developed at the time it is applied for. The readiness to proceed issue is of great importance. Voisin/Korth m/s to adopt Option 3 with consideration of input from Staff. Voice Vote: All favored. . ~r \ _ Public Hearing on land use modifications Finance subcommittee - 2nd Monday at 7:30 pm. in the Siskiyou Room Land Use subcommittee - August 12th, noon in the Siskiyou Room 9. ADOURNMENT - The meeting was adjourned at 6:15 p.m. ASHLAND HOUSING COMMIISSION 3 MINUTES JULY 28, 2004 CITY OF -ASHLAND Staff Report To: Title: Dept: Date: Submitted By: Housing Commission Community Development Block Grant Program Year Change Planning Department July 28, 2004 ' Brandon Goldman, Housing Program Specialist Synopsis The Housing Commission and City Council is to review a proposed change in the Community Development Block Grant (CDBG) program year to shift from a calendar year to a fiscal year. The Housing Commission shall forward a recommendation to the City Council for review at a public hearing scheduled for September 7th, 2004. In the coming year the City will have $214,877.33 to reprogram due to the City buy-out of the CDBG contribution to the Grove facility. This in addition to $200,000 in 2005 year competitive award funds, and approximately 60,000 in prior year funds, we anticipate approximately a total $475,000 in CDBG funds that can be applied to a selected project(s) in the coming year. Depending on the option selected these funds could be available in various ways. Recommendation Staff recommends Option 1 as presented below, to change the CDBG program year to be based on the Fiscal Year (July 1 -June 30th.) The proposed change in the CDBG program year is intended to coordinate Ashland's CDBG program to match regional, state, and federal grant funding cycles, to streamline the City's internal 'budgeting process, and to ensure awarded CDBG funds are available soon after the award selection. Option 1 This proposed change would shift the beginning ofthe program year from January 1, 2005 to July 1, 2005. As a result of this change, a 6 month delay in the competitive award process for the 2005 CDBG is anticipated. In lieu of issuing a request for proposals (RFP) in August of 2004 for an award to be made in November, the change to a fiscal year would mean the RFP would not be issued until February 2005 with an award to be made in April-June, to distribute funds after July 1st, 2005 upon approval of the City's annual CDBG Action Plaii.. In past years awards were made in November, but due to the fact that the funds are not made available to the City for distribution until the Congress (federal) makes its appropriations to the Department of Housing and Urban Development (HUD), such funds are not typically available until April or May. 'This delay, from when a property is.- initially identified in the RFP in August, to receiving funds in May or June of t]ae following year has been a hardship on property owners willing to sell to a CDBG funded project. Given Ashland's competitive real estate market such delays place CDBG land acquisition projects at risk. The shift from a calendar year to a fiscal year is expected to reduce this delay from when an award is made to when funds are available from 6-7 months to 1-2 months. Another irnpetus for the proposed change to a fiscal year is to coordinate the City of Ashland's CDBG program with that of the City of Medford, the County and the State as well as Ashland's own budget year. There exists opportunities for the City to eventually help form a consortium with Medford and the County to become an entitlement entity for HOME funds. These funds that are used to support affordable housing projects require a coordinate, d consortium and in synchronizing our program years that will simplify the coordination necessary. Furthermore, it .is staffs belief by providing an award cycle consistent with the State and the City of Medford, local housing providers can coordinate their activities and applications for funds more effectively. In this option all funds would be aggregated into one award in the amount of approximately $475,000 to be awarded in May-June 2005, to be available upon approval of the 2005 Action Plan and completion of other regulatory requirements (Environmental Review), in late August or September 2005 for distribution. The selected project needs to be a project that is ready to proceed to ensure the funds are expended in a timely manner. Option 2 The City can opt to retain the existing program year (January 1-December 31) with no change. This option would then have the City immediately issue an RFP for the award selection process to begin. Of the anticipated $475,000 only $275,000 would be available until April-May of 2005, when the City could expect to receive its 2005 allocation from HUD'. Option 3 The City can approve of the program year shift to a Fiscal Year, yet immediately issue an RFP for the $275,000 amount through the existing process. These funds would be available tbr distribution upon approval of a modified 2004 Action Plan by HUD and applicable environmental review and other regulatory requirements being met depending on the project selected. The City would then issue a new RFP for approximately $200,000 for the 2005 program year. The selected project would then receive funding upon approval of a 2005 Action plan and review of applicable environmental review and other regulatory requirements being completed in August or September 2005. CITY OF -ASHI, AND August 5, 2004 Affordable Housing Providers, The Ashland Housing Commission held a public hearing on July 28th to determine whether Ashland should change its program year (from a calendar year to a July 1 Fiscal Year) and also recommend whether past accumulated carry over and program income would be awarded. The Housing Commission haS recommended that the pi'ogram year be changed fo a fiscal year, and further that the available $274,000 CDBG funds (past carry over and program income) be made available through a Request for Proposals. This recommendation if approved by the City Council results in two RFPs, one for $274,000 for reprogramming past funds at this time, and a second RFP for $200,000 at a later date (Feb 2005). If you would like to respond to the RFP, copies are available on the City of Ashland web page., ,, www.ashland.or.us. Click on Document Center in the left hand bar, then click on "2004 Reprogrammed CDBG RFP". Printed copies are available at the Community Development and Engineering Services building at 51 Winburn Way. The completed RFP is due by 3:00 p.m on Monday, September 6th, 2004. As the program year change, and RFP process issues are still the matter of a public hem5ng, if you are unable to resPond to the current RFP or would otherwise like to provide comment regarding the change in Program Year and resulting RFP process, please forward your comments to: Brandon Goldman RE: CDBG Program Year Change 20 East Main Street Ashland, OR, 97520 The City Council will hold a public hearing on September 7th to review whether the reallocation of the $274,000 noted in this RFP shall be awarded in November of 2004, or potentially be combined with the City's 2005 CDBG award allocation. The City Council can, at the September 7th, 2004 meeting, decide to aggregate funds into one $474,000 award. This RFP is being issued to ensure a timely award process and a month for applicants to complete a proposal, should the Council choose the alternative to issue two RFPs as recommended by the Housing Commission. In the event the Council elects to issue only one RFP for the combined total of $474,000, in February of 2005, this RFP will be nullified and applicants will be able, to submit revised proposals for the 2005 program year. Thank you and please call should you have any questions, / Brand0n Goldman" From the Desk of: Brandon Goldman Housing Program Specialist Department of Community Development Tel: 541-488-5305 20 East Main Street Fax: 541-488-5311 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or, us · APPLICATION SCHEDULE AND DEADLINES .. August 6, 2004 September 6, :2004 RFP applications available to the public. ApPliCations dUeby 3:00 p.m. September 07, 2004 · Se¸ ..,.2004 .... '.:. .. .... . . . · PubliC Hearing before the Ashland City.Council. 'at.7:00 p.m. at the · City Council Chambers, 1155 E, Main St. Council tOdetermine ' whether the' C'DBG .past funds are 'to be.'awarded:~ under:, this RFP award process., or.aggregated into.the .200.5.award. RFP process. . . . .. · . . staff, review and ranking of aPplications.:. .... . '"" .... · :. 'Staff will 'assess' if the proposal is .an eligibl'e: CDBG..actiVity. and .if 'it' addresses a Consolidated Plan spending priority:' ..This :.assessment :will. be: proVided to the Ashland Housing Commission at the Public Hearing. .... · ::september ~22,.2004 '"......" '.A.pUblic Hearing will be held at 4:00pm before the Ashland Housing ....' .' :.:.'::i:." :...' i::.': "i.'..'..i:'..:.. "':. "... ": :'. '.':C0:mmiSSion inthe at the Community Development Building, "' ' "'" "'" ".i .'".' 'iSiSkiY°URoom,.at.:51'Winburn Way.: Th.e::.Hous:ingCommis:sion;:will · · · '.. '.... . . . .. .... ........ .'.......Pr6vide rec~m'mendations:for'.aWardS.it0ithe...CitYCoUh~il:i:i.':.'i"..' · .' '... .... ::October 1'9i':20.04':':' Public Hearing before!the.Ashland CitY:CoUncili. at:'7:00'Pim..at:the:'. ..... '"' :'..'i" .... '...: .... ~"::."':;'".~.':..?~::.:'. :.'. City Council Chambei:s';.:l'l'55. Ei.:Main St. Council to make final award ·: :'.':.':: ':':::.'.;.'. · selection(s)... · . .::: ..~..::..:.. . · '~ ... ~.'..i.:..:.":'i:.."...:....":.i ...i.'.'...'.' .. · ".:. · ':i.':.":.. ":~":" .QUesti0n~?..??.::.";:':.. ':":" ... . ContaCtBrand0n .Goldman,.: Assistant Planner. '. : .. ~. '..'...". .... ...... ":. . ":.: ......'.....::..::..:.~:.:..:.:.::.::.:.:...:: ..... :..' :..:...::CitY ofAs'hiand Planning:DiviSi0n.... . ..':::::: ':..". ..... .... :...:.:.: .. ::.:::..: ;.: ..: .....' ... .i .' :.." ..:: '552~2076, .or:.GoldmanB~_a),ashland.;or,Us' .. : ... ':... · . . · . .. ..... . . . . .... . . .. . .....: . .. .. .. .. .... .. .. CDBG RFP 2004-reprogram City of Ashland Page 3 i:B.r~.~O_~::G~!.~?an::CDBG hearing H~ge 1 i From: To: Date: Subject: "Merry Hart" <mhart@access-inc.org> "Brandon Goldman" <BrandonG@ashland.or.us> 7/28/04 10:12:59 AM CDBG hearing Brandon, In response to changing the CDBG year, we have no problem with the timing change but we would like to see the applications sent out to interested parties at least two months in advance of when they are due. If any Board actions are needed before application can be made, that gives enough time for a board to act at it's monthly meeting. I believe the overall quality of application would be better as well. We do want to keep in touch about the potential for the HOME money being diverted from OHCS and sent directly to the area. We would like to be included in discussions about how that would impact the communities, the benefits and things of such a move. Thanks, Merry RVCDC Rogue Valley Community Development Corporation PO Box 1733eMedford. OR 97501 T 541 · 734e 2355 F 541 · 245 · 6966 www.rvcdc.com rvcdc (./.Ogrt~ech.com Imprm,it,g the quality of life qf the median- and low-itlcoltte population qf .htckson ~unty th rou,qh co.mmniO, development activities. DIRECTORS [)wayne Murray Preside.t Floyd Pawlowski V/ce PresMent Rael,ynn Barker Secretary Clara Rowe Ih:usurer Sam Fung Dcbra Harrison Han'y B. Min.'shall .h'. Joan Middendorff Dona Mitrany Marry Mosenthiem Rich Rohde John Statler Michael Travis EX -OFFICIO Mm3~ Lee Christensen Fred Berger STAFF Ron Demele Executive Director Andrea Miranda Fiscal O.[ficer Bill Brandsen Site Supetn'isor Roxmm Zepeda Homebto,er Services CITY OF ASHLAND 2004 -Reprogramming Community Development Block Grant (CDBG) Request for Proposal Application Form Project Location: Project Description: 7gK Park Acouisltionof property_ to utilize, sa development site for 6 unite of townhouse style SelfHelp housing for 50% AMI to 80%AMI qualified households to purchase and assist build. CDBG funds Requested Applicant (Organization- Government Agency Name): A · · ddress. City, State & Zip: Contact Person: Phone Number: Fax Number: $ $274,OOO Rogue Valley Community ~velopment Corporation 321t ~. Central.: aulte 9fla... Ashland,'.Ore_oon 97,520. Ron Darnels, Executive Director ................. 541-734-2355 541-245-6966 CDBG RFP 2004-reprogram City of Ashland Page 17 Application Summary CDBG 2004-2005 Rogue Valley Community Development Corporation proposes to use CDBG funding of $274,000 to acquire property at 795 Park Street, Ashland. The use of the site would be to develop & provide 6 pad lots for 6 low income qualified families to acquire RD 502 loans for SelfHelp townhouse construction. Working in conjunction with RVCDC staff who will be funded by an RD 523 Adm. Grant, and a SHOP grant to pay project site infrastructure costs, each family will work together with subcontractors, and volunteers to complete homes then purchase at one half market value. Full project costs are estimated to be $1,200,0013t. Other local subsidy would possibly include sidewalks, and SDC deferrals by city. RVCDC will retain ownership of land and provide to buyers a 99 year low cost lease agreement. Home mortgages for purchase of the homes are estimated to be $120,000 for 2/3 bdrm unit.. RVCDC contact; Ron Demele, Executive Director 328 So. Central, Suite 203, Medford, Or. 97501 Phone; 541-734-2355 website address; rvcdc.com RVCDC is both a nonprofit 501c3 and a certified CHDO. Project Summary 2.)This project at 795 Park represents the potential building site available for construction of the second round of Selfhelp housing in Ashland. With funding assistance from the Ashland CDBG program in 2003, RVCDC was able to purchase site number one at 2001 Siskiyou Blvd. That project is currently being reviewed by the city preapplicafion process and is expected to begin construction in early 2005. If this current proposal is approved, the Park Street site would be purchased in Jan. 2005 and be ready for construction at the projected completion of the Siskiyou site in Fall of 2005, (e.ne year from now). Our objectives for the project are to provide home ownership opportunities for low and very low income households, utilizing the SelfHelp program model. Specifically we will provide the lot development process, the client training, te:chnical assistance, and volunteer coordination and loan qualifying process to assist participating families to complete these homes working with USDA Rural Development. These homes are targeted for 40% of the units go to below 50% AMI households and the remaining 60% of the units are for less than 80% AMI buyers. Currently in Ashland, low- income wage earners do not have an opportunity to purchase homes in Ashland based upon the ratio of their income to the cost of homes. Ashland average home sale price is recently determined to be at $366,000. Homes in the $120,000 range simply do not exi~st for sale in the affordability range for low income families. Many families have chosen to move from the community. This trend is evident in the current closing of elementary' schools and a reevaluation of school campus needs. This proposal supports new opportunities for home buying for families making less than 80% AMI. It can help local school. populations to stabilize, and decrease commuting into Ashland and thus will lessen local traffic congestion, as well as provide hope to families working in Ashland that they might afford a home. 3.) Property is on Siskiyou Blvd. accessed at Park. This property is only two blocks away from the first project site of Selfhelp housing in Ashland. This will allow for a more efficient use of resources in the development process. Both sites combined will provide 15 or 16 new affordable townhouse units. a) 795 Park Street is located on the city bus route and close to a bus stop. It is located south of the Market of Choice shopping center complex on Siskiyou Blvd. Bellview Elementary School is few blocks further south on Siskiyou Blvd. b) The property is .35 acres...zoning is R-3.6 units of 1100 square feet (approx. 17x32) or 3264 foot print feet plus some existing garages on site will be retained. c) Townhouse style units with second stories. Two or three bedroom units depending on qualified clients. We are planning for 4 twos, and 2 threes. That would total 14 bdrms. d) We are proposing 6 units. All 6 would be low income. Three would be fi~r <50% AMI buyers and Three would be for <80% buyers. e) This will be determined by the qualified applicants who apply and current laws. f) These units will have private back yards and porches. 340 sq. ft. x 6 = 2,040 and 40 sq. ft x 6= 240 2,280 total private space allotted. g) Common space will be all remaining lot space minus homes foot print & parking. h) No commercial space i) Vacant property except garages which will be tested for lead & mitigated as per federal HUD requirements. j) No existing housing proposal. k) No rehabilitation of housing 1) As this was discussed before, this is property for sale to targeted groups above. Who qualify under the USDA RD 502 loan program. This project site is close in to educational opportunities, transportation to jobs along Siskiyou Blvd. and in downtown. These homes will find qualifying households at very low incomes. Households earning approximately $20-37,000 will be the approximate income levels that will receive further consideration in qualifying depending on other financial and tax information. m) The property will either remain affordable for perpetuity with RVCDC retaining ownership of the land and providing low cost leases for 99 year periods or if RD or SHOP prefers sale of the land, the properties will have 20 year deed restrictions similar to our other recent home sales. They provide for resale to low income households during that period and allow some equity to be gained. 4)Because these homes will be sold, the only services connected to the ongoiing nature of the project is the formation of an association to manage the comme,n property, with RVCDC remaining involved in. During the project RVCDC will provide overall operational responsibility of selecting clients through our he,me buying services coordinator working with RD. Our Construction supervisor will coordinate the client construction efforts on site and be the link between subcontractors and clients. RVCDC will retain an administrative responsibili[ty to oversee clients 502 loan use and ensure progress on project completion. 5)See form A 6)Federal monies for clients will come from 502 loans to clients for construction which convert to mortgages at completion. 523 Adm. Grants to RVCDC will come when project is ready to proceed (loans close for clients). RVCDC preapp has already been approved in Washington DC. and we are preparing to submit final request for funds. See form B. No rems, no operating upon completion. a) The main assumption is that construction costs will be about 100,000 based upon the historical data available in other Oregon counties where SelfHelp operates. Costs of site infrastructure are approx, based on previous work done and will be finalized after preapp, meeting. Architect and legal fees estimated by professionals. b) N/A This is for sale property so consideration will be made for Association costs to maintain site at an affordable rate. c) N/A. see above d) N/A e) See letter from Bret Dixon, Regional Rep. of USDA Rural Developmenlt and Chris Holden, NRF (SHOP funds) to be provided at review f) N/A 7) Rogue Valley Community Development Corporation is requesting fimds for Property acquisition. Federal funding will be provided through USDA RD for construction, admin., mortgages for clients. Project activities do not include; removal of architectural barriers, rehab, or relocation or appraisal for acquisitions, or construction of nonresidential a) It is within Ashland City limits b) N/A Home buyers will need to qualify as stated above in 3d e) None d) None e) No f) No g) No. h) No. i) No $) RVCDC has over 10 years experience in creating affordable housing opportunities for low income households. RVCDC is partnering with USDA Rural Housing to provide SelfHelp housing in Ashland. The target population is households making <50% AMI for 40% of the units, and a combination of 40% and up to 80% households for the remaining homes. Households makings 20,000-25,000 could only afford homes in Ashland with this special program. RVCDC will be funded directly by Rural Development to do the administrative and coordinating, and building. RVCDC will hire two new staff January. We have just hired a part time Home buyer Services Coordinator to recruit and qualify families. Our new positions will run the work site development crew, and assist in carpentry/building skill development. Six families will work with professionals to assist in building these homes. The sweat equity of these owner builders will reduce the costs of their homes. The homes will be put in a sustainable affordability program. 9) This project will promote self-sufficiency for extremely low, low and model'ate income families by the nature of the program. Families will be required to work weekly on the home construction. They will learn home construction skills by the construction supervisor and assistant. Their skills will help complete the homes while some may choose to use these skills later in obtaining employment. They will be home owners who tend to learn and take interest in maintaining their homes while developing new skills. Their costs for housing will go down while building equity for their futures. 10) This project serves potential home buyers. According to statistics of CHAS 2000, 23% of Ashland residents could potentially be in the pool of benefiting recipients. 11) This federal program ensures the ratio of beneficiaries remain consistent with guidelines required of the program, as mentioned in 3d above. All applicants must be approved consistent with the federal program requirements. 12)No. 13) a) RVCDC has produced 24 homes to date for sale to low income householdls. Recently three more homes were completed in six months then sold to 3 low income Ashland families. RVCDC has a staff of 4 including Executive Director, Fiscal officer, Site supervisor, Homebuyer service Coordinator. Staff has participated in two training sessions of 3 days each in preparation to participating in SelfHelp housing program. We do yearly financial reviews and operate as a CDC and a CHDO under Oregon laws. We have built homes in Medford, Ashland, and Eagle Point and have received CDBG funds from 1996. b) N/A project will be sold not operated c) yes. RVCDC has obtained a signed Option agreement. d)N/A e) N/A f)Site Review will be required for approval. Our architect is already addressing :issues that need to be satisfied for development approval .Also an approval will be recluired for the subdivision lots. Possibly removal of a garage may be needed. g) Preapplication will be submitted next week for review. h) The only improvements consist of parking garages built approximately 20 years ago. A full assessment will be done as part of the site planning process. We hope to retain them if possible. i) RVCDC has received approval of funding for $10,000 to assist in staff time fi~r predevelopment from USDA RD in Washington DC. SHOP funds have been approved from NRF in Seattle and are available as soon as needed to project. Other funding will be released upon project readiness from RD. 14) No negative impacts 15) Project interest application list 16) attached CITY OF ASHLAND 2004-Reproitrammimt CDBG APPLICATION CHECKLIST In order to determine compliance with all applicable HUD regulations and to help to ensure that projects will be eligible for CDBG funding, the City of Ashland will need to address all HUD requirements. The purpose of this checklist is to point out areas where potential problems could arise. Obviously, this is a comprehensive list, which must evaluate a wide array of different kinds of proposals. Therefore, not every item will be applicable to every project. Please fill it out entirely indicating all items whielh are not applicable and include it as part of your proposal application. A' APpl!Cant's Backgrou, nd, ..... yes .No ... N/A 1. Is the applicant a legal non-profit org~fizat'ion' ;'r'unit of "' government? 2. Do the proposed clients or users of the project meet HUD Income Guidelines (see page 10 for guidelines)? 3. Does applicant have the capability to maintain written income documentation? 4. Has the applicant made a legal or financial commitment to a proposed project? 5. Is the applicant primarily a religious organization? Locat!on and Land OSe:l,SSUes Yes ,No ' NIA 1. Has a location for the Project been selected? 2.' Is the proposed project within the Ashland City limits? 3. Does the proposed project meet local zoning and land use laws? 4. Are any land use permits such as a Site Review, partition, annexation or Conditional Use Permit required? 5. Have these approvals been obtained? 6. Does the project comply with current building code requirements? 7. Does the project meet handicapped accessibility . ~r~ments? ;~C; EnV!r~inm~n~t !~aue~ ::':, ,,:,i, ,, ::,,,, 1. Is the project located in the 100-year floodplain? 2. Is a wetland located on the project site? 3. Has any environmental contamination been identified on the project site? K 4. Has asbestos been identified on the project site? 5. If project involves an exiting Structure, was it built 1978 or earlier? ffyear built is known, please specify, vv~ 6. Is the proposed project located on.a major arterial or near CDBG RFP 2004-reprogram City of Ashland 'Page 24 the railroad? 7. Is the proposed project located adjacent to an above ground flammable storage tank? 8. Does"the proposed project involve a structure that is 50 years or older? ,D. LabOr Renul:~ments :~. ]. Doc~ th= pro~ct-in¥o]¥¢ co~c~o~ o¥c~ $2~000 in co~? 2. Doc; the pro,=ct in¥olv¢ ov~ $1~,000 i~ C~t¥ a~a~ded granL~ or c~r~cL~? ]. ~]] ~Lanl~ bc d~;p]ac~l b7 thc p;o~cct? ....... 2. ~]] a busin¢;; bc d~sp]aced by ~¢ p~o~cct? 3. Will housing units be demolished or converted? 'F., property Data . ' 1; Does the applicant own the property by fee simple title? 2. Are taxes on the property current? ' 3. Is insurance current? 4. What is the current debt against the property?. 5. What is the current use of the property?. 6. Has an appraisal on the property been conducted? If yes~ what is the assessed value of the property?. CDBG RFP 2004-reprogram City of Ashland Page 25 Form A Project Schedule Activity Stnrt Date Comple._tig~.t.Date , Site Planning &,,De, velopment Option secured To be exercised by 1/10/05 Site Acquisition To be complete by 1/10/05 Plan Development Preapp. submit Sept. 04 Pre-application To be reviewed Fall. 04 - Land Use Approval Oct./04 Dee. 04 Construction Plans Nov./04 Dec. 04 Final Bids N/A . Close loans Feb. 05 Contractor Selection Jan. 05 Feb.05 Building Permits Dec.. 04 Feb. 05 · '..Grant'.nPp!lcattons ............". local state federal 523 Adm. Dec. 04 Jan 15,05 Non-government SHOP funds Oct 30,04 other Loan Applications Construction loan RD 502 loans submit Dec. Jan 15 05 Permanent Oct. 10, 05 Nov. 10,05 Construction Phase .... Construction Feb.5, 05 Oct. 5 05 Certificate of Occupancy Oct. 10, 05 Nov. 1, 05 Please provide your best (realistic) date estimates regarding the project schedule CDBG RFP 20C4-reprogram City of Ashland Page 26 Form B Uses of Funding Cost CDBG Request Other Source Ac..q.u. isltlon Costs Land '" 350000 ........ 2~4000 80000 SHOP Improvements construction 600000 502 loan, s Liens and other Taxes Closing costs Off-Site costs Sidewalks-city CDBG Other site infrastructure 42000 RCAC loan SUBTOTAL preDevelopment Cos~ ...... Land Use Approvals * Building Permits/fees * System Development * 60000 Deferred Charges (SDCs) by City Relocation Costs Environmental Report / * Lead Based Paint Clearance Soils Report * Survey * Marketing * Insurance * Other total from above 50000 RCAC loan · Fees ArChitectural~'~ine"ering' 25000 ' ,, FiCAG loan .... Legal/Accounting 5000 FICAC loan Appraisals From 502 loans Lender fees 0 Construction Loan From 502 loans Permanent Loan From 502 loans Tax Credit Fees 0 Developer Fee 0 Consultant Fee 0 Other ,,, T ,O,,,IAL,, 1,, ,072,000 274,000 798,000 Home sale price $120,000 CDBG RFP 200,4-reprogram City of Ashland Page 27 Form C SOURCE(S) OF FUNDS FOR OPERATING EXPENSES WORKSHEET Completeness of this worksheet establishes the capacity of the organization to sustain the operations of the program(s). Sources · . S~~ Conditional ' Tentative Commitment ]}ate Federal Grants; RD $10,000 .......................................... Federal Grants; SHOP $80,000 Local Grants/Carpenter $6,500 Non Governmental Grants Donations/Gifts Applicant Contribution $15,000 Program Income Loans; 502 loans $600,000 Dec. 31,04 Other; 523 grant $320,000 Dec. 31, 04 Other; RCAC loan $122,000 Oct. 2004 ..... TOTAL.,,, ..3!.,5.00 $9~,..000. Please provide a description the timeline of loan and grant application dates as related to the proposed project RVCDC has secured funding from the USDA RD for predevelopment activities including preparing lots for sale to clients and screening final client list prior to approvals and release of funds. Also SHOP funds approved and awaiting release to RVCDC. Carpenter Foundation funding to support staff efforts received. RVCDC will contribute funds to continue SelfHelp predevelopment work. Other funding is conditional upon approval by RD of ready to build lots and qualified clients. CDBG RFP 20¢l-reprogram City of Ashland Page 28 Form D DISCLOSURE OF INTERESTS To assist the City of Ashland in determining whether there may be a potential conflict of interest related to the expenditure of Community Development Block Grant funds we request the following information be provided by applicants: ORGANIZATION NAME: Rogue Valley Community Development Corporation Organization is: 1. Corporation ( ) 2. Non-Profit 501C3 (x) CDC and CHDO 3. Partnership ( ) 4. Sole Owner ( ) 5. Association ( ) 6. Other ( ) DISCLOSURE QUESTIONS If additional space is necessary, please attach a separate sheet. 1. State the names of each "employee" of the City of Ashland having a financial or personal interest in the above mentioned "organization'' or project proposed. Name Job Title and City Department (if known) none 2. State the name(s) of each elected or appointed "official" of the City of Ashland having a potential "financial interest" in the organization or project. Namefrifle none 3. State the names of each "board member" of the Organization seeking CDBG fianding Name Board, Commission, or Committee 1 see attached Board of Directors list 2 3 4 5 6 7 8 9 10 11 12 additional If the applicant has provided names in question 1 or 2, please provide details regarding any known potential conflicts of interest in an attached narrative. CDBG RFP 2004-reprogram City of Ashland Page 29 06/31/2884 82:14 5413328718 RCAC BRUCE PAGE 01 Rural Conununity Assistance Corporation September 2, 2004 Ron Dcmele Rogue ValJey CDC 325 $. Central Ave., Suite 203 Medtbrd, OR 97501 Re: USDA Rural Dcvelop~.Jl~ut Mutual Self-Help Housing Pm-application Dear Mr. Dem¢le: am happy to inform you that the RilrRi Developmm~t National Office ha~ approveci your Mtaual Sclf-Help Housing Program pre-application gram in the amount of $10,000. Your grant closing been scheduled for 10:30 AM Friday, September 10. You may now prepare and submit your full grant application. Please keep in mind that before your application can bc submi. Red, you musl have your first group of participating fb. milies d~termincd eligible for financing (this may bc through RD's 502 Direct Loan program or other source) and you must h. av~ lm~d purchased lind ready for construction of the homes. t.s wo. discussed, you anticipat~ construction starting in February 2005. I concur, a.~ this would permit construction to be~ll as early in the year ss possible taking full advantage of the building season. Again, congratulations on your successful Pm-application, 1 look. forward to workktg with you as your project moves forward. If you have any questions, please don't hesitate to con~act me. Sincerely, Bruce A. Newman ' RCAC Housing and Health NW Regional Manager .Pan Ot~,d, Ortlnn a.~Icv: P.O. Box 1426 Port Odned. Omgnn 97a65 5411,,~32..0705 FAX: $4 II932 0710 C. arl~a~areo, i~t¢: ~120 Freebo~.,d Drive. Suite 201 West g~-'ramento, Califomi~ 95691 9161447-2854 FAX: 9161447-21178 Web Site: ~ect Name Park Place I Subdivision Rogue Valley Community Development Corporation Housing Development History Status Address Sold 15 Garfield St. Park Place 2 Subdivision Sold 23 Garfield St. Park Place 3 Subdivision Sold 31 Garfield St. Park Place 4 Subdivision Sold 33 Garfield St. Struve Subdivision 5 aka Jessica Creek Sold 215 Patterson St. Struve Subdivision 6 aka Jessica Creek 80%or Ashland Dui)lex unit less Sold 217 Patterson St. Ashland Dui)lex unit Struve Subdivision 7 aka Jessica Creek Ashland Dui)lex unit Sold 191 Cdspin St. Ashland Dui)lex unit Struve Subdivision 8 aka Jessica Creek Struve Subdivision 9 aka Jessica Creek %AMFI AffordabilibZ Vehicle Deed Restriction Detached, Ashland s~ Detached, Ashland s~ Sold 195 CrisDin St. Ashland Sold 198 Cdspin St. Ashland 10 NA Sold 309 Chestnut St. 11 NA Sold 317 Che,~t~ut St. 80%or less Deed Restriction 80%or less Deed Restriction 80%or less Deed Restriction Affordability Sale Price Bdrm/Bth Date Sold Yes $68,950.00 2/1 6/5192 Detached, 80%or Ashland s~ less 80%or less 80%or less Detached, 80%or s~ less Detached, 80%or si~ less Yes $69,985.00 3/1 6/5/92 Detached, 80%or Me(fiord single family less Yes $69,985.00 3/1 6/5192 Detached, 80%or Me(fiord single family less 12 NA Sold 519 N. Grape St. Medford 13 NA Sold 28 Lincoln St. Me(fiord Yes $68,950; $85,000 2/1 6/5192 Project Use & Recapture Agreements, Deed Restriction 25 years ~ 80% AMI Yes $91,000 3/1 9127194 Project Use & Rapture Agreements, Deed Restriction 25 years ~ 80% AMI Project Use & Rapture Agreements, Deed Restriction 25 years Q 8O% AMI Project Use & Recapture Agreements, Deed Restriction 25 years Q 80% AMI Project Use & Recapture Agreements, Deed Restriction 25 years ~ 80% AM~ Yes $91,000 3/1 9130194 yes $96,000 311.5 10/13/94 Yes $91,000.00 311 10/11/94 Yes $89,000.00 2/1 11116194 Met HUD CDBG 14 NA 15 NA 16 NA Sold 706 Pennsylvania St. Me(fiord Sold 424 Plum St. Medford Detached, 80%or single family less Detached, 80%or single family less Leased- Sold May04 Haven St. Me(fiord Detached, 80%or single family less Detached, 80%or singie family iess 17 NA Sold 417 Kenwood Ave. Me(fiord Rental 80%or House-5 rms less Detached, 80%or single family less requirements for Iow- income determination. Yes $68,239.00 3/1 7123/97 Met HUD CDBG requirements for Iow- income determination. Yes $69,017.00 3/1.5 5/1198 Met HUD CDBG requirements for Iow- income determination. Yes $64,861.00 2/1 9/11/98 Met HUD CDBG requirements for Iow- income determination. Yes $64,265.00 2/1 4/16/99 Met HUD CDBG requirements for Iow- income determination. Yes $75,638.00 3/1 4~30~99 20 yr a~ordability restriction. · es e, .-,uuu.uu 311 -,,u,,,' '° ,n 4, We own-leased to non- profit below-market rent 5/3 + 1/1 Yes NIA cottage 12/1100 20 yr affordability deed restriction. Yes $87,395.00 3/2 5/10~02 18 NA Sold 1115 W. Fourth St. 19 Blue House Proiect SOLD 205 Napa St. Me(fiord Eagle Point Detached, 80%or single family less Detached, 80%or single family less 20 yr affordability deed restriction. 20 yr affo~-dability deed restriction. Yes $95,000.00 3/1 7/3/02 $103,000; RVCDC pd Yes buyer's Closing Costs 3/1.5 3/13/03 Rogue Valley Community Development Corporation Housing Development History Detached, 80%or 20 yr affordability deed $111,000; RVCDC pd 20 NA SOLD 343 N. Grape St. 21 NA SOLD 609 W 2nd St. Medford single family less restriction. Yes Detached, 80%or 20 yr aff'ordability deed Medford single family less restriction. Yes 22 Ashland E~[ates SOLD 311 Hersey 23 Ashland Estates SOLD 290 Patterson Detached, 80%or Ashland single family less 99 year land lease Yes 24 Ashland Estates SOLD 321 Hersey Detached, 80%or 20 yr affordability deed Ashland single family less restriction. Yes buyer's Closing Costs $72,900; RVCDC pd $2187 buyer's closing Detached, 80%or 20 yr affordability deed Ashland single family less restriction. Yes $132,000 to buyer plus $40,000 land buyout by ACLT 311 5~9~O3 2/1 811103 2/1 4~4~04 $132,000 to buyer plus $40,000 land buyout by Anonymous Donor 2/2 6~30~04 $132,000 to buyer plus $40,000 land buyout by Anonymous Donor 2/3 711104 391E15AA, " .S102 Map Maker AJ)DlicatJon Front Cdunter Legend I--"1 TaALM PMygon~ TaxiM Numbem qGutJnTy 4MI', JACKSON Tldl mlp II bleed on i dig#11 dlltlblle ~nq]#ed by Jeeklon CouMy From i Id~p Gflll~d on ~ 10.~0:,13 AM uling w.lmmtmlp.mi ~) pIm~ mcycM w~h coio~d oMce grade p~ 3 i3ET'WEEN: COMMERC~ ASSOCIATION OF REALTORS~ POR~/VANCOUVER OPTION AGREEMENT (Oregon-Commercial Form) Dataxi: August 2, 2004 Jam~ Rmh ('~)pti-~r") Rogue Valley Commtmity Development Corporation, an Oregon Non-profit organiization ("Optionee") Executed Disclosed Limited Agency Agreement for Buyers/Optionee and exem~d Disclosed Limited Agency Agreement for Sellers/Optionor shall be made part of this Option Agreement. Optionee desires to obtain an exclusive option to buy, on the following terms, the real prop~, and a acoeas, and all improvements thereon. (the "Property") located on Sisldyou Blvd. and described as Map Id: 3~IEISAD Tax Log~: 1806 in the City of Ashland, County of Jackson, State of Oregon legally described as follows (the '~ation"): i t~ no legal description is inserted or attach~ Buyer and Seller will attach a legal description utmn receipt and r~able approval by both parties ofthe Pre 'lmfinary Commitment or, if applicable, the Survey. Attach hereto Exldbit A is a '~hematic diagram ofthe property 0.35 act~. Owner hereby grants to Optionee the Option, on the terms ofthis ..~ 1. OPtion Fee. In consideration of the grant of the Option, Optionee shall pay to James Ruth the amount t7 $15,001) ia the form of a ch~:k on or before August 15,2004 as non-refundable to RVCIX2. The Option Fee shill be t73 .~pplk-able as a oredit to the purchase price. Optionor admowl~es that Lithla Realty Inc. is contributing $4,000.00 to ! ~'~ kVCDC for its additional option money as stated above. This ~ion can be rescinded at any time mad for any reason, by '20 f.'~4ae Vall~ Community Development Corporation, prior to August 15, 2004 2. Option Term. The term of the Option shall commence on the date of this Agreement and shall expire '2'.~ ,o~ .~ma~ry 10, 200fl~and any extension thereof, if any (the "Option Term"). 23 3. Extension of Option. Optionee shall have the fight to extend the Option T~xm forty-five d~ys 24 add~fiona! periods, as set forth in this Section 3. These extension period(s) will commence on the date the original '25 Op~io~ Term expires or prior extension period expires, as the case may be, and shah expire on the dates set forth below. 26 C~Ofion~ may elect to so extend the Option Term only by payment in immediately available funda~ of the extrusion fee ?.7 ap'p~k~ble to that extension term as stated below CExtension Fees"), together with written notice to Owner of ~21; O?~ionee's exercise of the extension, both by no later than the last day of the original Option Term or the previous '2~) c:~,~s~oa term, as the case may be. If Optionee does not deliver such extension notice and Extension Fee by such date, '~i0 O~fioacc shall be deemed not to have so extended the Option Term. The Extension Fees shall be applicable as a credit '-~t io thc purchase price at closing. The extension periods, and the extension payment that m~t be paid prior to 32 a,~nencement of the extension period, are as :Jan. I0, 20¢~'~eb.24, 2005 for the amount of $$00.00 '~ ~ 4. Purchase Price. The total purchase price is ~ree h~mdred timusand dollar~ ($3,~0,000) subject to the 34 a&lifiot~al conditions stated in the addendum, payable as follows: the source of payment includes but not limited to the r?,5 City of Ashland, CDBG funding, if approved, for the amount of approx. $275,000.00 and Self Help Housing funding, ;6 SHOP, ifapproved, for the amount of approx. $75,000.00. 5. Exercise of Option. The Option shall be exercised, if at all, by written notice given by Optionee to Owner at any time during the Option Term, which notice shall state that Optionee has elected to exercise this Option. , Upon exercise of this Option, Optionee shall be obligated to purchase the Property from Owner, and Owner shall be obligated to sell the Property to Optionee, for the price and on the terms of this Agreement. If OlXionee fails for an, r~a to timelY exercise the Option, Optionee shall have no finqher claim against or interest in the Propmy, the OptP 997 Commercial Association of REALTORS® Portland/Vancouver (Rev. 11/97) OF¥ION AGREEMENT - OREC~N 1 Liltda allz~ed Ol~mA~reemmtRVCDC any of the Extension Fees, unless Optionee is enfifl,~l to a refund of the Option Fee or Extension Fees under provision of this Agre~maent. -~ '" 6. Escrow. The Option Fee and all Extension Foes stroll be paid directly to Owner. If the Option Fee and E':~.~ns'ion F~s and other consideration are to be deposited in escrow, the escrow shall be established with LandAm~ica~ Title (the "Title Company") and shah be paid by Own~ from escrow on the earlier of' (i) termination of the ~d'th,rm't Optio~ee's exercise of the Option, (ii) the d~te of dosing. 7. Conditions to Purchase. If Optionee exercises the Option, Optionee's obligation to purchase the ~'r.,.~ri.y is oo~dMoned on the following: ~0 11 1.6 b.-,& Subject to a successful determination by the Optionee, and the City of Ashland, and Rmml Development on the desirability of the property for the affordable multi-units housing project (for a minimum of six unila) as a result of the completion of the environmental review as per 24 CFR part 58. Upon the campletion of a favorable pre-application for approval of a multiple unit affordable housing development consisting of six traits w/l~u'lcing. Suocessfifl approval and receiving funds fi.om the City of Ashland CDBG funds by RVCDC on or before close of escrow for the purchase price. The Board of Directors of RVCDC approval, by Resolution. The estim~on of fair market value of subject property either by competent re~l estate professional or a competen~ real estate appraiser to be at such amount, or to adjust accmdins y. Successful resolution of a large oak tree impact on ptolemy development of 6 Access to property or seller to grant recorded easement ~on close of escrow on neighboring property currently owned by same seller. Such eas~aent shall be minimum of 20 feet wide to the subject property fi.om Park Street or as required by the City of Ashland as W RVCDC's intended use of the Property. A mutual maintenance agreement shall be agreed by both parties. Optionor to perform all the necessary procedure to create this tentative or preliminary easement on or before August 15, 2004. Both parties aclmowledge that .the property is "land- locked" without such easement ,Jecess. On or before August 15, 2004, Optionor to deliver to Optionee a written agreement of providing es~maent as stated above, otherwise all option money to be returned to optionee and the option agreement is null and void. * Solar waiver granted to RVCDC by owner for development: project if requested At least 10 days prior to clo~e of escrow optionee/buyer, RVCDC and Op ii. seller, as mmterl~, shall sign a month-to month rental agre.ment for ¢~__~ ...... _. ; ::.:_:: u_.,. .. The consideration of the rental agreement, inste~ of rent shall be the continued maintenance of the property in it's c~rent condition by Optionor/seller. The ~greement sh~ll ~ include a 30 day notice to vacate ----~ ...... ~ ~ 1 ~'~1 ri- , . requirement = .... :-::::-:-~----, ' ~'-___ ~::~_:---._.c_-:~,? ...... , '-..~_~,, ---:- -~ ...... All other conditions, if any, from such rental agreement shall be agreed to prior to close of .e~row. 997 Cc~mereial Association of REALTORS® PortlandfVaneouver (Rev. 11/97) oFrloN AGREEMENT - OREGON 2 Liflfia al~m~d Optio~.~ffiVC~[1].~ This option agreement is subjezt to a determination by the optionee/buyer, and the City of Ashland, on the desireability of the property for the project as a result of the completion of the environmental review as per 24 CFR part aad/o~' Optione~'s approval of the results of its property inspection di~'ibed in Section 8 below. If Optionee has not gi¥~ vvri'~ waiver of these conditions, or stated in writing tha~ these conditions have be~a satisfied, by written ~i~ by Septz-raber 30, 2004, this agreement shall be terminated. '~: g. Pro~ _instgction. Owner shall ~t Optionee and its agents, at Optionee's sole expense and risk, 9 ~:~ ~n~.~- the Property, at reasonable times aRer reasonable prior notice to Owner, to conduct inspections, tests, and .I:~ ~v'~ys concerning the development of the multi-units on subject property, all mechanica~ electrical and plumbing ii ~,yar~aS, hazardous materials, pest infestation, soils conditions, wetlands, American with Disabilities Act compliance, t2 ca~.di~ion of garages and other matters, if any, affecting the suitability of the Property for Opfionee's intended use and/or i~', clh~rwise reasonably related to the purchase of the Property. Optionee shall indemnify, hold harmless, and defend ~4 C,~vn,~' -f~om all liens, costs, and expenses, including reasonable attorneys' fegs and experts' fees, arising from or relating ~ ~ t~, Oplio~e's entry on and inspection of the Property. This agreement to indemnify, hold harmless, and defend Owner t6 s~'_~ali sorviv© closing or any termination of this Agreement. i7 9. Owner's Documents. Within 30 days atter the Execution Date, Owner shall deliver to Optionee, at l~ -C¥/ionee's address shown below, legible and complete copies of any documents and other items relating to the t!~ ownership, operation, and maintenance of the Property, to the extent now in existence and to the extent such items are "2~:~ wkhil.~ Ownor's possession or control including former site use. 2t 10. Title Insurance. Within 14 days afar the Execution Date, Owner shall deliver to Optionee a 3~'~ to,r~iit~tiiiary title, report from the Title Company (the "Preliminary Commitment"), together witll complete and legible 23 .~o~1~ of all documents shown therein as exceptions to title, showing the status of Owner's title to the Property. '~'~'!-Opii.aiae shall have 14 days after receipt of a copy of the Preliminary Commitment within which to give notice in "~"~ v~ri_~i~g ~ Owner of any objection to such title or to any liens or encumbrances affecting the Property. Within 7 days z~, ~.~.ff,~x th~ elsie of such notice from Optionee, Owner shall give Optionee written notice of whether it is willing and able to ~'/ .c~'iovo th,~ objected-to exceptions. Within 7 days aier the date of such notice from Owner, Optionee shall elect whether Z~; ~o parctiase the Property subject to the objected-to exceptions which Owner is not willing or able to remove or terminate '~.,-.1th~ A~eement. 'If Opfionee does not timely elect to so purchase the Property, this Agreement shall automatically 3t'~ ~rraiaa~e and the Option Fee and all Extension Fees shall be promptly returned to Optionee. On or before the Closing ~ ~i ~?aie {d~'fined b~low), Owner shall remove all exceptions to which Optionee objects and which Owner agrees Owner is 3~ v,,'iiti~g and able, to remove. All remaining exceptions set forth in the Preliminary Commi~llent and agreed to by ~'.'; 9p~i~:~.~ shall be "Permitted Exceptions." The title insurance policy to be delivered by Owner to Optionee '34 a~ closing shall contain no exceptions other than the Permitted Exceptions and the usual prep~.'inted exceptions in an 35 ,~,,,~t'~ec',,.t ~xadard form 'title, insurance policy. 3~; 11. Closing of Sale.. The sale shall be closed on or before Jan. 15*, 2005, subject to any extension 3 7 ~x.~!ia~lly agreed upon, if any in escrow at the Title Company. Seller shall grant extension of 45 .days to close of escrow, ~ it'roq~irod by buyer with no fault of buyer. The sale shall be "closed" when the document conveying title is recorded and .~'~ ~od~ a.~ roceived by RVCDC from the City of Ashland and disbursed to Owner and/or other rqanner of payments. At 4i.1 cio5l'ng, Optionee and Owner shall deposit with the Title Company all documents and funds required to close the 41 tca.~sa,~ion in accordance with the terms of this Agreement. At closing, Owner shall deliver a certification in a form 4~ a~0pmvexl by Optionee that Owner is not a "foreign person~ as such term is defined in the Interna~l Revenue Code and the 4~ T~l~cy Regulations promulgated under the Internal Revenue Code. ff Owner is a foreign person and this 44 i~a'lsac~lo~ is no~ otherwise exempt from FIRPTA regulations, the Title Company shall be inslngted by the parties to 4~ ~,/i-fhhold and pay the amount required by law to the Internal Revenue Service. At closing, Owner shall convey fge 46 sl.apl~ title, to the Property to Opfionee by [-1 statutory warranty deed. If this Agreement provides for the conveyance by 47 O~v~'t' of a vendee's interest in the Property by a contract of sale, Owner shall deposit with the Title Company. (or '\, ¢, 1997 Commercial Association of REALTORS® Portland/Vancouver (Rev. 11/97) ~~~ OPTS'ON AGREEMENT - OREGON 3 Lithia ~tm:d OOfon~~VC~[H.~ ,,~ /3. 4 io ~h0 Prope~y in Optionee subject only to the Permitted Extortions and the standard preprinted exceptions in a '~_~: ~:~md.'.~d f~rm policy. 12. Closing Costs; Prorates. Owner shall incur the cost of the premium for the title im~anee policy which is required to deliver pursuant to the above Section 10. Ovmer and Opfionee shall each pay one-half of the fees charged by the Title Company, any excise tax, and any transfer tax. Real property tax, s for the tax year in the transaction is closed, assessments (if a Permitted Exception), personal property taxes, interest on assumed vbfig~fion~, and utilities, ff any, shall be prorated as of the Closing Date. Owner shall be responsible for payment of all ia~r~t, mad pemflfi~ if any, upon removal of the Property from such special assessment or program, if any. In .~ven~ that the Owner dc~ not have the funds for the above mentioned amount, Optionee shah put the funds at ~v~/on behalf of the Owner when such total mount sh~ll be ~ debit against the money owned to Owner in v.~,,~.luea'~ payment by Optionee. !¸2 13. Possession. Optionee shall be entitled to exclusive pos.~ssion of the Property at closing date. 14. Con..diti .on of Property. Owner represents that, to the best of Owner's Imowledge, there are no pending ~h.~tened notices of violation of any laws, codes, rules, or regulations applicable to the Plxgmy (~x, aws"), and v~tn~.~ is not ~wate of any such violations or any concealed material defects in the Property. Risk of loss or damage to ~h,~ Property shall be Owner's until closing and Opfionee's at and after closing. No agent of Owner nor any agent of ,Opfion~ has made any representations regarding the Prolm'ty. The real estate licensees, if any, named in this Agre~a,~m have made no representations to any party regarding the condition of the Property, or ,~hether the Property tho use thereof complies with Laws. Except for Owner's representations set forth in this Section 14, Optionee shall ~cquko the Property "AS IS" with aH faults and optionee shall rely on the results of its own inspection and investigation Opfionee's acquisition of the Property. It shall be a condition of Optionee's obligation to dose, :md of Owner's right retain the Option Fee and any Extension Fees as of closing, that alt of the Owner's represent,~fions and warranties s~ in this Agreement are materially tree and correct on the Closing Date. Owner's representations and warranties .~...d~e,' in thi~ Agrevmem shall survive dosing. 25 15. Personal Prope~. This sale includes the following the personal property located on and ~ in 2o .~'m~9,fi~ with th~ Prowxty and owned by Owner which Owner shall i~emize in a schedule. Owner shah deliver to 2 7 O¢fia~e such seh,dul~ within 45 days aRer the Execution Date. 16. Default: Remedies. If the conditions, if any, to Optionee's obligation to ¢los~ this tnmsaetion are o~ waived by Opfionee and Optionee nevertheless fails, through no fault of Owner, to time the purchase of the ?.r .c, petty, Owner's sole remedy shall be to retain the Option Fee end any Extension Fees paid by Optionee. In the event ~aits, through no fault of Optionee, to close the sale of the Propo~j aRer timely exercise of the Option, Optionee entitled to pursue any remedies available at law or in equivy, including without limitation,, return of the Option any Extension Fees and the remedy of specific performance. "'~ .~. !7. A_~enev Disclosure. The following agency r~lafionship(s) in this transaction is (are) hereby consented 3 5 ~t, ,',.md ~&mowledged: ~6 (a) ~ Teresa McCants, of Lithia Re81~ Inc. (selling real estate licensee) iis the agent of (cheek 3'7 .~: ~ Opfionee exclusively as an agent of Optionee; [--! Owner exclusively as an agent of Owner; I-'l both Owner and ~,:~ ,~puoo~ as set out in the in-company agreement. 39 (b) [5~ Rad Welles and Rachel Whitley, of Lithia Realty, Inc. (listing agent if not the same as 40 ~!~ng ~gcnt) is the ~gent of (check one): [5~ Owner exclusively as Owner's agent; [-] both Owner and Optionee as set 4 ! .o~t in the 'm-~ompany agreement. (real esta~ licensee) both Owner and Optionee in a limk~ d~al agency relationship pursuant to separate agreement. ACKNOWLEDGED 45 Optionee: /~~.t_. Dated: ,!.,~,3 Optionee: "~.~_. ~,~0~_ . Dated: ¢>1., i ..... Designated. © 1997 Commercial Association of REALTORS® Portland/Vancouver (Rev. 11/97) OFflON AGREEMENT - OREGON 4 Liflfia ~ltemt Optioa~mRVCDClh~[ll.doc .~_ ( Own,,~r: ~ _ l~ed: Broker(s) 1 g. Notices and Pavmmts. Unless otherwi~ specified, any notice required or permitted in, or related to, Agr~men~ must be in writing and signed by the party to be bound. Any notice or payment will be deemed given vA~.,a ~rsonally delivered or delivered by facsimile transmission (with electronic confirmation of delivery), or will be r'!,m~l given on the day following delivery of the notice by reputable overnight courier or through mailing in the U.S. -~tmi~, postage prepaid, by the applicable party to the address of the other party shown in this Agreemenk uni~ that day Safurflay, Sunday, or legal holiday, in which event it will be deemed delivered on the next following business day. ~h,e d~dtine trader this Agreement for delivexy of a notice or payment is a Saturday, Sunday, ,or legal holiday, such day will be deemed extended to the next following business day. 19. .Assi~ment. Optionee may assign, if the assignee is an entity owned and conm~lled by Optionee or a t~rry not controlled or related to Optionee this Agreement or Optionee's Option rights under this Agreement Owner's prior written eon.sent. !.~. 20. Memorandum of Option.. On the Execution Date, Owner shall execute and acknowledge a t5 Ma,~andmn of Option in the form attached as Exhibit A, which Optionee MAY record in the public records. This .~6 Agreement itself shall not be recorded unless the parties otherwise agree. In the event Optionee fails to exercise the ~7 ©priori before the Option Term expires, Optionee shall execute, acknowledge, and deliver to Owner a statutory quitclaim 1,3 d~ releasing any interest in the Property. 21. Attorneys' Fees. In the event a suit, action, arbitration, or other proceeding of any nature whatsoever, h~;h~zthag without limitation any proceeding under the U.S. Ba~ Cede, is ins~ or the ~rvices of an attorney m'~.~ eetahaock to interpret or enforce any provision of this Agreement or with respect to any &~pute relating to this ~:~gr~at,n'tk the prevailing party shall be entitled to recover from the losing party its attorneys', pm.~legals', accountants', and other experts' fees and all other fees, costs, and expenses actually incurred and reasonably m~a:ssary in connection ~,~ewl~h. In the event of suit, a~tiork arbitration, or other proceeding, the amount thereof shall be determined by the judge or arbitrator, shall include fees and expenses incurred on any appeal or review, and shall be jin addition to aH other ~m~om;~t~ provided by law. 27 22. stamto~ .Land U~e Dis~.laim.~. THE PROPERTY DESCRIBED IN TI-IIS INSTRUMENT 2;~ MAY NOT BE WITHIN A FIRE PROTECTION DISTRICT PROTECTING STRUCTURES. THE PROPERTY IS 29 SU .B~CT TO LAND USE LAWS AND REGULATIONS, WI-HCH, IN FARM AND FOREST ZONES, MAY NOT 3i~ AUTHORIZR CONSTRUCTION OR SITING OF A RESIDENCE AND WHICH LIMIT I.~[WSUITS AGAINST 3!. FARMING OR FOREST PRACTICES AS DEFINED IN ORS 30.930 IN ALL ZONES. BE;FORE SIGNING OR 3! ACC. EPTING THIS INSTRUMENT, THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD 3; CHECK WITH THE APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO 'VERIFY APPROVED !',..!-tJSES AND THE EXISTENCE OF FIRE PROTECTION FOR STRUCTURES. 35 23. Miscellaneom. Time is of the essence of this Agreement. The facsimile transmission of any signed t4 d~,.~ra.~t including this Agreement shall be the same as delivery of an original. At the request 013either party, the party ~ ? ~l'ing a document by facsimile will confirm facs~le transmission by signing and deliver~lg a duplicate original 3 ~ d.v~,~me, nt. This Agreement may be executed in two or mote counterparts, each of which shall constitute an original and '39 n!l of which together shall constitute one and the same Agreement. This Agreement contains the entire agreement and 40 u,nderstanding of the parties with respect to the subject mattor of this Agreement and SUl~,-rsedes all prior and ~2. ! c '.~temporanoous agreements between them with respect thereto. Without limiting the provisiom of Section 19 of this ~'~g Agreemmk this Agreement shall be binding upon and shall inure to the benefit of the parties and their respective 43 s~.~co~ors and ~ssigns. The person signing this Agreement on behalf of Opfionee and the person signing this 44 Age,merit on behalf of Owner each represents, covenants and warrants that such person has full[ right and authority to 43 ::~,~t:o:r in~o this Agreement and to bind the party for whom such person signs this Agreement to the terms and provisions 46 offids Agroement. Opfionor acknowledges that some of the board member of RVCDC are licenseq realtors. 7 23a. Owner's Acknowledgment: Owner acknowledges that optionee intents to develop, and build a minimum .~. :-!:~ o~' sE,: (6) affordable homing units on subject site or property. . ~~Jff~~ ~') 1~7 Commercial Association of REALTORS® Portland/Vancouver (Rev. 11/97) '~ OPTION AGREEMENT - OREOON 5 Lra~a ~ O~io~=mmavc~cea~[ll.aoc 24. Addeadums~ Exhibits. The following named addendums and exhibits are attach~xl to this Agreement ia,~mted within this Agreement: [:] Exhibit A or 25. Time .,for Acceptant. Cr~tner has until noon Pacific Time on July 28, 2004 to accept this offer. :-~cce~:r~e¢ is no~ e'ffeative until a copy of this Agr~mont which h~ be~ signed and dated by Owner is actually by Optione~. If this offer is not so accepted, it shsli e~pi~e and any Option Fe~ pre~iously paid shall be Vc,~m~fly ~efimded to Opfion~e. 26. Ownees Acceptance.: If optione~ timely exercis~ the Option, Owner agre~ to sell the Property on ~:~:e ~,~ns ~ad e~difions in this Agreement Execution Date. The Execution Date is the Later of the two dates shown beneath the parties' signatures 2g. Governing Law. This Agreement is made and executed uader, and in all respeas shall be governed '~md ,.~ asWaed by the laws of the State of Oregon. 29. Agree~n. ,eat to sell/_my commiasioIl: In the ewnt that Opfionor, James Roth, accepts this option Ag~.~ and Opfionee exercised the option to purchase, subject to terms and conditions herein, and successful close ~tow. Upon closing, Optionor shall instruct escrow to Lithia Realty Inc. $10,000.00 out of seller's proceed for pto'~i~nai r~l {~tate s~tic~ rmdered in this transaotion. S~ller instructs Lithia Realty Inc. to Ol~'n e~crow and order pc~Ik~ary title report and rifle inmmmee at LandAmeric~ Lap. mrs Title at sellers expeme. 30. Optionee/buyer shall corporate with Optionor/seller an IRC 1031 tax deferred exchange for all or part prc~eA, a~ the election of the Opfionor/seller with no cost and liability to Optionedbuy~. · 2i C. ON£OLT YOUR ATTORNEY. THIS DOCUMENT HAS BEEN PREPARED FOR SUBMISSION TO YOUR 2.:: ..~?~TOPdNEY FOR REVIEW AND APPROVAL PRIOR TO SIGNING. NO REPRESENTATION OR '2.1; ~.ECOMMENDATIOIq IS MADE. BY THE COMMERCIAL ASSOCIATION ,OF REALTORS® ~4. POi~TL.~'4D/VANCOUVER OR BY THE REAL ESTATE LICENSEES INVOLVED WITH THIS IX)C~ AS 2. 5 TC.) T~-~ LEGAL SUFFICIENCY OR TAX CONSEQUENCES OF THIS DOCUMENT. "!'5tis FOCI SHOULD NOT BE MODIFIED WITHOUT SHOWING SUCH MODIFICATIONS BY REDLINING, b .~3Ev' i', P~TION MPffgKS, OR ADDENDA. ¢, 1997 Commercial Association of REALTORS® Portland/Vancouver (Rev. 11/97) Offt'~Olq AG1ZEEMENT - OREOON 6 Lithia alterod OlXionA~anmfl~VCDCPark[l ].doc Non-profit Own,ar: Ashle~nd, Oregon, Title Exemition Date Time of Execution Home Phone Ol~ce Phone Address F~ No. ~.. 1~7 Commercial Association of REALTORS~ Portland/Vancouver {Rev. 11/97) O.I~TION AGREEMENT - OREGON 7 Liflfia ~ OptionAgomamffiVCl~Park[l ].do, EXEtI~IT TO OPTION ~oord~ng re~m~ to: Vall~ Community Development C~I Avonu~ 1733 M~d~d~ OR 97501 blEMORANDUM OF OPTION A~REEMENT of Ashland, Oregon Rogue Valley Community Development Corporation aka RVCDC ("Option ") Owner and Optionee have entered into an Option Agreement (the "Agreement'), punuant to which Ov:n,~' h~ granted to Opfionee an option to purclmse the re~l prope~ described on the attached Exlfibit A (the *'gr*t)~rty"). The option (including all available extensions of the option) expires unless exercised by no later than Jam.~cy 15, 2005. The terms upon which Owner has gnmted the option to Optionee are ~ forth in the Agrmment, to is hereby made for all purposes. This Memorandum shall be recorded in the official records in order to give n~ord noOce of the This Memorandum shall not be deemed or con~-qtued m define, limig or modify the Agreement, or any thereot; in any manner. OWNER: By: Title: ATE OF OKEGON C',u~.m.¢j of w:sm~t, of the The foregoing insmmtent was acknowledged before me this , who is the of day of by ~a .,on Notary Public for Oregon My Commission Expires: ~ !~7 Commercial As,~ciafion of REALTORS® Portland/Vancouver (Rev. 11/97) O?TION AGREEMENT - OREGON 1 Lithia alt~l ~~R. VCDC~[I].ao~ Sold Prooerties: I believe there was a comment made that the Siskiyou/Park St lot may have been overpriced. I welcome the opportunity to help RVCDC purchase a better priced lot that will suit: their needs and I am gladly offering my assistance to do just that. Ido not believe the opportunity exists, nor will it come up anytime in the near future unless the urban growth boundary is expanded or lots are rezoned to allow for multi-family dwellings. As you know your biggest competitors for R-3 zoned land are the developers such as Evan Archard, Russell Dale, Alex Knecht, Larry Meddinger, Declarow, Mahar, and Gregg Ad,.ts. Archard has done · extensive searching for Multi-family type land and has purchased a ntunber of the properties listed · !below at varring price ranges. With this much competition for land that has the muiti-family potential the sellers are able to ask for and get what some may deem unreasonable. You will note the wide range in prices, with regard to R-2, R-3, C-1 and E-1 land. The available inventory for this is very limited as noted above. 'Below you'll find a list of everything I could fred in the county records. Rememt~:r just like the Siskiyou/Park St property you're interested in acquiring, most of these did not get advertised through our Multiple Listing service so I am relying on recorded assessment information. Sold Pronerties -- The following is a summary of comparable properties sold, most without marketing as the demand for this type of property is so high that developers most often contact property owners~ with offers directly. Address Tax account Date Price Acres Zonin~ 1 100 Lincoln 1-007647-8 8/25/03 $335,000 .35 R-3 *County shows no improvements on this parcel and the sale is almost one year olq and 18 months from your scheduled close. 116 Lincoln Tax account Date Price Acres Zonin~ 1-007651-8 8/25/03 $165,000 .20 R-3 is the adjoining property to 100 Lincoln and had a small home of little value sold "as-is." Address Tax account Date Price Acres Zoninv 3 31 Mountain 1-006361-2 2/18/04 $450,000 .71 R-3 *Improvements includes a 896 square foot home. County shows the improvement having: a $33,380 value. This sale was in February of this year, which will be almost a year from your sch~ttfled close S~ld Prouerties cont. Tax account Date Price Acres $iskiyou 1-008654-6 6/8/04 $355,000 .50 * 'Thisof course is the lot RVCDC is purchasing that will allow for the 9 units. n~gotiated more that a year ago. Zonin~ R-3 The contract was likely Address Tax account Date Price Acres Zonin~ B Street 1-006385-6 5/30/03 $450,00 .50 R-.3 1-006380-7 * Sold with older home-likely to be moved or removed in order to allow for access to lot #3001. This sale is more than a year old. S01d"!h~perties cont, account Date Price Acres Zonin 6 1177 .Iowa 1-007728-0 6/10/04 $306,000 .26 R.-3 *.hallowed.for a total of 4 units per City of Ashland. There was a small home needing repair. The sale Was a,'Estate sale. Sold as is." Sale oeeunv.~ only 2 months ago. ii~i ~!~ ~Address Tax account Date ~ 304 Cmrfield 1-007773-3 8/26/03 /*~is only an R-2 lot with a home of little value :~'~l~lersbelieve the lot will allow for an additional rental units. Again this sale is almost a year old. Price' $350,000 Acres .36 Zonine R-2 ,Summa~ of Active and Sold Prouertv: Actively Marketed: Address ,, , Tax accounts , price 1 Glenn St. Map id. 391E05 lots, 3702, 3703 3701,3800 2 1651 Ashland St 1-008014-4 1-079288-5 3 Oak Street 1-008014-4 $1,495,000 1.5 $1,500,000 1.60 $689,500 2.04 R-3 & E-1 C-1 R1-SP Sold Properties: Address ....... Tax accou.n.~ . .Pri..ce .... Acres. Zoniae 100 Lincoln 1-007647-8 8/25/03 $335,000 .35 R-3 116 Lincoln 1-007651-8 8/25/03 $165,000 .20 R-3 31N. Mountain 1-006361-2 2/18/04 $450,000 .71 R-3 2001 Siskiyou 1-008654-6 6/8/04 $355,000 .50 R-3 954 B Street 1-006385-6 5/30/03 $450,000 .50 R-3 1-006380-7 1177 Iowa 1-007728-0 6/10/04 $306,000 .26 R-3 304 Cmtfield 1-007773-3 8/26/03 $350,000 .36 R-2 Ashland 1-079288-5 4/30/04 $550,000 1.02 C-1 1651 Ashland 1-079288-5 4/30/04 $384,000 .58 C-1 10 545 Clover -093921-9 ' 8/4/03 $1,100,000 .89 E-1 1-008060-6 I consider the best comparables to be 100 Lincoln, 31 N. Mounta~ 2001 Siskiyou and 954 B Street. With this in mind, and remembering the age of each, I believe a good estimate of value tc) be as follows: Address Acres Current Value 100 Lincoln .35 $361,800 31 N. Mountain .71 $357,750 2001 Siskiyou .50 $332,000 954 B Street .50 $367,875 Explanation $335,000 + 8% appreciation on 18 months $450,000 - 25% for lot size & +6% e~preciation .from sale date to Siskiyou es6mated close $450,000x .75 x 1.4 $355,000- 10% for lot size & + 4% appreciation from time of negotiation. $450,000 -25% for existing home + 9% appreciation on 20 months ReaI Ma, rk,et. esfimat~ed value $354.SS6 Hope you have found this information to be helpful, Sincerely, Teresa McCants Prin. Designated Broker Owner GRI, ABR Lithia Realty Inc RVCDCI Rogue Valley Community Development Corporation 2004-2005 PO Box 1733 · 328 S. Central STE 203 · Medford, OR 97501 · T 734-2355 F 245-6966 rvcdc~grrtech.com ° www.rvcdc.com BOARD OF DIRECTORS Dwayne Murray- President 833 Alder Creek Dr. Ste B Medford, OR 97504 Attorney-at-Law (W) 773-8473 (C) 821-0888 (H) 773-8375 (F) 773-6894 murra y41.aw(~),aol.c om Nov01-Nov03 Floyd Pawiowsld- Vice President 415 Pompadour Ashland, OR 97520 High School Principal, Retired (H) 482-4797 CF) 482-8843 fmpawlowski~.~,asn, com Nov01-Nov03 RaeLynn Barker - Secretary 706 Monroe Medford, OR 97501 REALTOR-Oregon Dream Homes (W) 776-7765 (C) 621-3798 (H) 772-8458 CF) 776-7811 (Pgr) 858-3917 raelynn~0,oregondream, eom Nov01-Nov03 Clara Rowe - Treasurer 2397 Silver Palm Medforck OR 97504 Rev. 07-01-04 Malty ~osenthiem 1050 Spring St. #23 Medford, OR 97504 Serf Employed/House Painter (H) 770-8030 (C) 621-8452 martyrnoon(_~charter.net Nov01-Nov03 Rich Rohde 124 Ohio St. Ashland, OR 97520 Oregon Action (W) 772-4029 (H) 488-0447 CF) 772-0355 rich~0regonacfion.org Nov02-Nov04 John Statler 1120 Niantic Medford, OR 97501 Owner, Computer Services Northwest (H) 770-5524 (C)941-4693 (Pgr)'770-3304 j ohn@systemsolver.com Nov02-Nov04 Michael Travis 28 Geneva Medford, OR 97504 Travis Real Estate Inspections (W) 779-3939 MTRAVIS64@aol.com RVCDC timeline Mutual SelfHelp Housing Projects 2001 Siskiyou property Sept 29. 2003- City begins Environmental review (2001 Siskiyou Blvd.) Mar. 29th :2004- City completes Environmental review June 1 lth 2004 RVCDC receives funds and closes escrow for purchase July 2004 RVCDC and architect meets with planning staff re; project July 22 RVCDC architect .submits Preapplication for project review August 20,04- RVCDC hires coordinator to begin screening applicants Sept 2, 2004- RVCDC notified of Federal acceptance SelfHelp Preapp. Sept 7th 2004- RVCDC applies for funding support for Park Str. Property Sept 22-2004- Park Str. Project reviewed by Housing Comm. Sept. 29' 2004 Siskiyou project is scheduled for preapp, review by City of Ashland Oct. 19 2004- Park Str. Project review for City Council approval Dec. 2004 complete family selection for Siskiyou Project Jan 2005 complete planning process Jan. 10th 2005 Option on Park Str. Property ends(exercise or lose) Feb. 2005 receive federal funding and begin project at Siskiyou Feb.2005 complete sale on Park Str. Property Feb.-May planning and predevelopment process for Park Str. Fall 2005 begin site two of SelfHelp Housing at Park Str. Fall 2005 complete site one of SelfHelp Housing at Siskiyou CITY OF 4kSHLAND Council Communication Title: "Public Hearing and Adoption of a Resolution Authorizing and Ordering the Formation of the-Nevada' Street Local Improvement District for Sidewalk and Traffic Calming Improvements to W. Nevada Street from Helman Street West to the Billings Ranch Subdivision Dept: Date: Public Works Department September 7, 2004 Submitted By: Reviewed By: Approved By: Paula Brown g',/~ Mike F~ranell~7]/// Gino Grimardd' ?[~.'~ Synopsis: For the past ',several months, staff has been working with the Nevada Street neighbors to complete the concept and engineering designs for the installation of sidewalks, pedestrian safety improvements and associated traffic calming elements to Nevada Street from Helman Street to the Billings Ranch Subdivision. There have been. significant differences of opinion regarding the need for traffic speed reductions and amount of traffic calming elements necessary to improve safety. The final plan was developed in conjunction with the entire Nevada Street neighborhood, but with additional weight being given to those who reside on Nevada Street, receive the benefit and corresponds to those that are within the proposed LID boundary. This plan represents a lot of work on the neighborhood's part, a great deal of compromise of personal feelings, and a well thought out decision. This project will greatly improve pedestrian, bicycle and vehicle safety along Nevada Street by slowing traffic on this wide street. The project will improve the pedestrian useage within this busy neighborhood, which provides access to Helman School, the Dog Park and the Greenway multiuse/bikepath. The attached resolution authorizes and orders the formation of the LID and construction improvements to Nevada Street including sidewalks, curb extension planter areas, pedestrian safety improvements, drainage and associated improvements. The resolution also authorizes the city to borrow morley and issue and sell notes for the purpose of providing interim financing for the actual cost of the local improvement. The proposed LID boundary includes lots fronting on Nevada Street from Helman Street west and includes the new Billings Ranch Subdivision as depicted on the map attached as Exhibit A.' Reconm endation: Staff recommends that Council hold a public hearing to listen to comments and concerns regarding the intent to form the Nevada Street Local Improvement District for sidewalk and traffic calming improvements. If upon completion of the public hearing Council determines a need for the local C:~)OCUME~I\berteaufiLOCALS-I\Ternp\CC Nevada LID Formation 7Sep04.doc Page I of 14 improvement district, staff recommends that Council form the LID by Council initiative in accordance with AMC Section 13.20.020. As such, staff recommends Council adopt the attached resolution authorizing and ordering the formation of a Local Improvement District for tlhe Nevada Street Sidewalk and Traffic Calming Improvements. Fiscal Impact: The total project estimate is $173,500. Under resolution 99-09 the City is obligated to pay a majority of sidewalk, street improvements related to traffic calming and engineering costs. The following is a breakdown of the City's obligation under this recommendation: Estimated Construction Cost (includes contingency) Engineering and Administration Total Project Costs $148,500 25,000. $173,500 City Participation in LID per resolution 99-09 Sidewalks and Traffic Calming (60% of $148,500) Engineering (50% of $25,000) $89,100 12,500 $101,600 Remaining Assessment Participation Number of equivalent dwelling units Cost per equivalent dwelling unit $71,900 125 $575.20 Each equivalent dwelling unit or potential equivalent dwelling unit will pay $575.20, which may be Bancrofted over a 1 O-year period. The construction of improvements to Nevada Street is a priority in the City's Transportation System Plan and has been on the Capital Improvements Program project list for the past several years. These costs are only estimated construction costs. The City Recorder has provided the affected property owners this information through the assessment order. Should the actual consl.ruction costs come in higher than 110% of the estimated costs, the City would have to pay the difference. The assessment order has a provision that the property owner can pay as much as 110%. However, if the final construction costs are less, that difference is shared with the property owner in relative proportion as shown above. Background and Preparation for the Public Hearing Decisions' Staff will ask Council to take two actions at the conclusion of the Public Heating on September 7th. The first is to adopt the attached resolution authorizing and ordering the formation of a iLocal Improvement District for the Nevada Street Sidewalk and Traffic Calming .Improvements. This action will approve the district boundaries and the cost estimate of $173,500, which includes $101,600 of City funds and an assessment of $575.20 per dwelling unit. The second discussion item requests Council concurrence with the 90%. design submission as depicted by the neighborhood design of July 2004. LID BOUNDARY: The proposed LID boundary includes lots fronting on Nevada Street (53 properties) from Helman Street west to and including the new Billings Ranch Subdivision as depicted on the map attached as Exhibit A. This boundary was selected as these 53 property owners will be directly benefited by the improvements along Nevada Street. The Billings Ranch Subdivision (72 properties) was included as a condition of their planning approvals. This boundary is consistent C:XDOCUME~I\berteautSLOCALS-I\Temp\CC Nevada LID Formation 7Sep04.doc Page 2 of 14 with other neiighborhood sidewalk and traffic calming LIDs (Helman, Penny/Palmer) as only those properties directly on the affected streets were included in the LID boundary area. There has been some discussi[on that all of the Quiet Village Neighborhood or at least all of the homes north of Nevada Street should be included in the LID boundary as all will be affected by the improvements. The only LID in recent years that went beyond the immediate street improvement area was Tolman Creek Road. Tolman Creek Road is considered a major collector / arterial street and the improvements were full street improvements (street reconstruction and overlay, new storm drain system, sidewalks on both sides, traffic calming planters, etc.). In that case, the boundary was extended to include all homes that directly and indirectly accessed Tolman Creek Road and included many new subdivisions that were required to participate in the LID as a condition'of their planning approval. Staff recommends limiting the boundary to the properties directly on Nevada Street. It may be necessary that the Nevada Street Sidewalk and Traffic Calming LID be formed by Council initiative in accordance with AMC Section 13.20.020. Although staff has worked with the neighbors and has received general consensus for the formation of the LID, actual signed petitions in favor of the LID have: not been collected by staff. As indicated on the August 3, 2004 Council Communication, staff sent design information to each property owner within the LID boundary with a postcard with three options to respond to staff. To- date, the results of the postcard survey are as follows: 1. I rawer the formation of the LID and feel that the current plan is acceptable. 10 2. I rawer the formation of the LID and feel that the current plans are not acceptable. 6 3. I do not favor the formation of an LID on Nevada Street. 0 At the time this Council Communication was written, of the 55 properties (if you count Billings as only one property, not 72) only 16 residences had responded to our question. There were six packets. returned witla no forwarding address. Staff will continue to gather information and present it at the public hearing. DESIGN CONCURRANCE: With the past several LIDs, Council has participated by concurring with the design process at the 90% design stage. In this LID process, staff has been working toward design completion since Dece, mber 2003. This project has been planned and on the City's Capital Improvements Project list for the past 5-6 years. This project is a high priority on the City's Transportation System Plan f~br sidewalks. As the existing 36-foot wide street is wider than the current standards for a minor collector (residential neighborhood collector). Ashland's current standards (Ashland Street Standards Handbook) for a residential neighborhood collector are 32 feet from curb to curb; allows for two 9-foot travel lanes and parking on both sides. This current wider straight street section encourages faster speeds and it has been the City's practice to provide traffic calming elements to slow those speeds down and allow for safe travel of bicyclists, pedestrians and vehicles. Staff has put into practice traffic safety design elements to slow traffic and improve safety in several of our neighborhood streets. There are two (of many) design publications that are routinely used by the Traffic Safety Commission: the first provided by Pat Noyes and Associates (Colorado), "Traffic Calming Primer" and the "Neighborhood Traffic Control" published by North Central Section Institute of Transportation Engineers. Both stress the advantages of curb extensions (neck-downs, chokers, bump outs) to provide increased visibility for pedestrians, reduce vehicular speeds, and provide neighborhood streetscape amenities. C:~2)OCUME~I'~berteautM.~)CALS-I\Temp\CC Nevada LID Formation 7Sep04.doc Page 3 of 14 Initially staff hired an engineering firm (Thornton Engineering) to prepare a concept design for sidewalks and traffic calming on Nevada Street. This preliminary concept plan was shared with the Nevada Street and Quiet Village community at a neighborhood meeting in December 21)03. There were significant concerns and a diverse set of reactions to this first plan. In the ensuing 5-6 months, a citizens committee was formed and met bi-weekly to help identify the community concerns and suggestions for improvement. The goal of the citizens committee was to consolidate information and community desires and bring City staff one plan. In May, staff was presented with seven different proposals from this citizen's committee with a request to incorporate the elements of seven concepts into three plan options, which would ultimately be consolidated into one preferred plan.. The primary goal of this construction project is to improve safety. Staff used the following objectives for the design elements: o 2. 3. 4. 5. 6. 7. 8. 9. 10. Reduce speed of traffic; Encourage uniform traffic speed; Provide safe and comfortable pedestrian route; Provide safe and comfortable bicycle route; Provide safe motorist route; Maintain safe and unimpeded emergency access; Maintain street function as a neighborhood collector; Increase livability of the neighborhood (noise, trees, sign, clutter); Balance street function, safety and livability; and Reduce impact of anticipated traffic increase. In June, staff (a team of five personnel including staff from public works, fire, and planning) distilled the seven citizen proposals into three alternatives that meet all of the critical safety concerns. Each of the three options was designed with safety as the primary concern. Each will help to reduce speeds with the addition of curb extension or bumpouts. One plan focused on extending the entire curb out into the street for the addition of the sidewalk and narrowed the street entirely. Two of the plans used a combination of curb extensions and crosswalks to provide safety elements. The three alternatives were presented to the entire Nevada Street neighborhood during the June 21st meeting, where each was discussed and the group consensus narrowed the three options, to one preferred alternative. At the July 19th meeting, the preferred alternative was discussed again and the neighborhood group was asked to add elements, but was not allowed to pull elements out as each provided a critical factor in traffic safety and traffic calming. The resulting preferred alternative will be presented to the City Council at the September 7th Public Hearing. The preferred alternative (July 2004) is similar to the concept design originally presented in December 2003. However, there are some significant differences. The July preferred design has 2' x 2' scored concrete crosswalks, bumpouts and curb extensions on one of the corners at the intersections of Helman, Voris, Michelle, and Glendower and curb extensions at both corners on the south intersection of Cambridge. Primarily, the focus of the traffic calming and crosswalks is at the two entry points (Helman and. Cambridge) and at the three streets that channel traffic to the rest. of the Quiet Village neighborhood to the north (Glendower, Michelle and Voris). All of the traffic to the north of Nevada Street uses Nevada Street as a neighborhood collector transportation route. The bumpouts do not extend to the side streets with the exception of one corner on Cambridge and one corner on Helman. C:XDOCUME~lXberteauIhLOCALS-I\Temp\CC Nevada LID Formation 7Sep04.doc Page 4 of 14 The original December 2003 design (attached) included more dramatic curb extensions. There were curb extensions on all four corners at Cambridge wrapping around from Nevada through the side street curbs, similar wrapped curb extensions on each of the 5 side street intersection with corresponding bumpouts/chokers directly across from each entry point onto Nevada. There were bumpouts on each side of Nevada to choke traffic just west of Helman. There was also one traffic' diverter island in the section from Glendower to Cambridge. Again, these are easier seen on the attached drawings and will be discussed by Staff at the meeting. There was some discussion about the need for more traffic calming, especially at the west end of the project between Laurel and Cambridge as this is a relatively longer section (1200 feet) with only two traffic calming elements in the preferred design. Staff has reviewed this idea and would support the addition of curb extensions on both sides at Glendower to provide traffic calming, but would have this be a planted curb extension, only on the west side, not an ADA ramp as there is no crosswalk or need for that landing. There was also a desire expressed by some to have sidewalks on both sides of the street bem, een Helman and Voris. Staff supports this idea as there is considerable pedestrian (and some bicycle) travels to the Dog Park at that end of the neighborhood, but the existing utilities (power poles, water meters, mailboxes) and landscaping makes this a very difficult addition. TIMING: The public hearing which is scheduled for September 7th will finalize the formation of the LID. Assuming there will be no major design changes upon LID formation, staffwill finalize design and have the project out for bids at the end of October. Construction may begin as early as November and should be completed in April/May 2006. Attachments: · Nevada Street LID Map Boundaries (page 6) · Ashland Municipal Code Section 13.20, Local Improvements and Special Assessments (pages 7- 14) · Resolution to form and construct the Nevada Street LID; with Exhibit A to the Resolution showing the effected properties and boundary map · July 2004 design (7 pages) · December 2003 design (2 pages - concept) · Letter dated August 31, 2004 from Mark Knox. H:\COUNCIL\Council CommunicationX2004\CC Nevada LID Formation 7Sep04.doc Page 5 of 14 CiTY OF ~SHLAND NEVADA STREET L.I.D. ~Miles 0 0.05 0.1 ~ ri (,.,J .[,J !LI ~ o0~-~813 w Nevada Street LID Boundary Map H:\COUNCIL\Council Communication~2004\CC Nevada LID Formation 7Sep04.doc Page 6 of 14 13.20 Local Improvements and Special Assessments (Ashland Municipal Code (AMC) reprinted in total) 13.20.010 Definitions The following words and phrases whenever used in this chapter shall be construed as defined in this section unless from the context a different meaning is intended. A. "Improvement resolution" means that resolution adopted by the council declaring its intention to make a local improvement. B. "Local Impri~vement'' has the meaning given under ORS 223.001. C. "Local Improvement District" rneans the property that is to be assessed for all or any portion of the cost of a local improvement and the property on which the local improvement is located. D. "Lot" means', a lot, block or parcel of land. E. "Owner" means the owner of the title to real property or the contract purchaser of real property of record as shown on the last available complete assessment role in the office of the County Assessor. 13.20.020 Initiation of Local Improvements Whenever the council in its discretion deems it necessary to make any local improvement to be paid for in whole or in part by special assessment, the council may declare its intention to make the local improvement by adopting an improvement resolution. The proposed local improvement may be initiated by either of the following methods: A. By the council, at its own initiative; or B. By written petition requesting the local improvement signed by the owners of property that would benefit specially from the local iraprovement and that would have at least 50% of the anticipated assessment as estimated by the city engineer. Whenever all of the owners of any' property to be benefitted and assessed for any local improvement have signed a petition directed and presented to the council requesting such local improvement, the council may initiate and construct such local improvement without publishing or mailing notice to the owners of the affected property and without holding a public hearing regarding the proposed local improvement. (Ord 2731, 1994; amended Ord 2755, 1995) 13.20.030 Content of Improvement Resolution A. Mandatory Provisions. The improvement resolution shall contain the following: 1. A description of the improvement; 2. A description or map of the boundaries of the local improvement district to be assessed; 3. A declaration of the council's intention to undertake the improvement; 4. Provision for a date, time and place for a hearing regarding the improvement; and 5. A direction that notice be given of the improvement and of the public hearing. 6. The amount of the estimated cost of the improvement made by the city engineer and a proposed allocation of the cost of the improvement among the owners of the property to be specially benefitted; B. Optional Provi'sions. The improvement resolution may include the following: 1. A determination whether the property benefitted shall bear all or any portion of the cost of the local improvement, based upon the estimated cost; 2. Alternative: proposals relating to the local improvement, but only if each alternative contains all of the information required to be contained in the resolution if that alternative proposal were the only proposal put forward; and 3. Any other information that the council deems relevant to the improvement. C:XDOCUME~I'~berteauf~DCALS-I\TemP\CC Nevada LID Formation 7Sep04.doc Page 7 of 14 13.20.040 Notice of Hearing Regarding Improvement Resolution A. Notice. Notice of the hearing regarding the improvement resolution shall be given at least 30 days prior to the scheduled date of the hearing. B. Method of Delivering Notice. Notice shall be made by publication in a newspaper of general circulation within the city and by mailing copies of the notice by first class mail to the owners of lots affected by the improvement. C. Content of Notice. .1. The notice shall contain: · a. A general description of the proposed improvement; b. A description or map of the local improvement district to be created; c. A description of the property to be specifically benefitted by the improvement; and d. The date, time and place of the hearing when the council will hear and consider objections or responses to the improvement. e. A statement that if two-thirds of the property owners to be benefitted object to the improvement, tire improvement will be suspended for six months. f. A clear explanation on how and where property owners may object to the improvement. g. The amount of the estimated assessment proposed on each particular property. h. Any other information the council may direct to be included. D. Effect of Failure of Notice. Any mistake, error, omission or failure with respect to a good faith rmLiling of any notice shall not be jurisdictional or invalidate the improvement proceedings. 13.20.050 Hearing on Improvement Resolution A. Testimony Considered. At the hearing regarding the improvement resolution, the council shall hear and consider testimony, both oral and written, on the improvement. B. Approval in Discretion of Council. The council may implement the improvement resolution and undertake completion of the improvement only if, in its sole discretion, the improvement is in the best interest of the city. The council's discretion shall not be limited by the fact that a majority of the benefitted property owners l~ave requeste, d or indicated their support for the improvement. C. Effect of Remonstrance. If at the hearing, the owners of two-thirds of the property to be specially assessed for the improvement, or the owners of property which will be assessed for two-thirds or more of the proposed assessment, deliver to the council a remonstrance to the improvement, then action on the improvement shall be suspended for a period of six months. Action on sidewalks or on improvements unanimously declared by the council to be needed at once because of an emergency shall not be subject to suspension by a remonstrance of the owners of the property to be specially assessed. Notwithstanding any document or agreement obligating an owner, or the owner's successor in interest, to be favor of improvements or in favor of a local improvement district, or any document of agreement waiving an owner's or successor's right to remonstrate against improvements of a local improvement district, such owner or successor may remonstrate and such remonstration shall qualify as a remonstrance under this section. (Ord 2837 S1, 1999) D. Modifications. At the hearing, the council may direct any modification of the improvement that it deems appropriate. If the council modifies the scope of the improvement such that the local improvement district would be enlarged, or, if estimated assessments have been made by the time of the hearing, the assessment is likely to be increased by more than ten percent upon one or more lots, then a new improvement resolution shall be adopted by the council, and new. notices mailed to all of the owners of properties.within the local improvement district. No new publication regarding the amended improvement need be made.(Ord 2731, 1994) E. Creation of Local Improvement District. If the improvement is approved by the council, the council shall by resolution create the local improvement district to be served by the improvement. F. Determination of Allocation. The council shall determine whether the property benefitted shall bear all or a portion of the cost. The council shall then direct the city recorder to prepare the estimated assessment: to the C:~DOCUME~I~berteaut~LOCALS-I\Temp\CC Nevada LID Formation 7Sep04.doc Page 8 of 14 respective lots within the local improvement district and file it in the lien records of the city. The council shall then hear any objections that have been filed with the recorder concerning the amount of the assessments, and may adopt, correct, modify or revise the estimated assessments. 13.20.060 Method of Assessment A. Procedure for Assessment. When the estimated cost of an authorized local improvement has been ascertained on the basis of the award of a contract or the departmental cost of the city or other governmental agency to undertake the improvement, the city recorder, or such other person as the council may direct, shall prepare the proposed assessments, to the respective lots within the local improvement district, shall file them in the office .of the city recorder, and shall submit the proposed assessments to the council. The submission may be in the form of a proposed resokltion. B. Determination of Assessment. The council shall determine the amount of the estimated assessment to be charged against each lot within the local improvement district according to the special and peculiar benefits accruing to the lot from the improvement, and shall spread-the estimated assessments accordingly. If the estimated cost, as ascertained under the preceding paragraph, is more than ten percent above any estimated total assessment for the project the cotmcil may vote to discontinue the project or to find other sources of funds so that the actual assessment does not exceed the estimated assessment by more than ten percent. In determining and spreading the assessment, the council may use any just and reasonable method consistent with the benefits derived by the various affected lots. If any actual assessment to be levied on an individual lot exceeds the original estimated assessment by more than ten percent, the council shall review such increase at the public hearing described in section 13.20.060.E. (Ord 2731, 1994) ' C. Adoption of Proposed Assessment. Upon receiving the proposed assessment, the council shall, after making any modifications, adopt a resolution directing that notice of the proposed assessments be mailed or personally delivered to the owners of the lots to be assessed. The notice shall contain the following information: 1. The name of the owner, a description of the property to be assessed, and the amount to be assessed against the property. 2. A date and time by which written objections to the proposed assessment, stating specifically the grounds for objection, must be received, and the date, place and time of a hearing at which the council will consider any objections. 3. A statement: that the assessment will be levied by the council after the hearing, will be charged against the property, and will be immediately payable in full or in installments (if applicable) following the levy. D. Supplementary Notice. Supplementary notice of the proposed assessment and of the hearing scheduled to consider the proposed assessment in form and content to be determined by the city recorder may also be published or posted by the city recorder. E. Hearing Regarding Proposed Assessments. The council shall hold a public hearing on the date and time set in the notice to consider those objections filed in writing with respect to the proposed assessments. The council may adopt, correct, modify or revise the proposed assessments and shall determine the amount of the assessment to be charged against each lot within the local improvement district according to the special and peculiar benefits accruing to it from the improvements, and shall, by resolution levy and spread the assessments and cause that notice of the assessments be delivered to all of' the owners of property within the local improvement district. 13.20.070 Notice of Assessment A. Within ten. days after the effective date of the resolution levying the assessments, the city recorder shall send by first class mail-to the owner-of.the assessed propea:ty, a notice of assessment. The. notice shall.contain the following information: 1. The date of the resolution levying the assessment, the name of the owner of the property assessed, the amount of the assessment, and a description of the property assessed; 2. A statement that the owner ma.y file an application to pay the assessment in installments, as provided in this chapter; and 3. A statement that the entire amount of the assessment, less any part for which application to pay in installments is C:~OCUME-I~berteaufXLOCALS~I\Temp\Cc Nevada LID Formation 7Sep04.doc Page 9 of 14 made, is due within 20 days of the date of the letter and, if unpaid on that date, will accrue interest and subject the property to foreclosure. B. Supplementary notices of assessment, in form and content to be determined by the city recorder, may also be published or posted by the city recorder. C. Failure to receive any notice of assessment shall not invalidate the proceedings nor affect the validity of the assessment. 13.20.080 Address To Which Notices Should Be Sent If a notice is required to be sent to the. owner of a' lot pursuant to this chapter, the notice shall be addressed'to the owner or the owner's agent, as such address is recorded in the county tax roll. If the address of the owner or of the owner's agent is unknown to the recorder, the recorder shall mail the notice addressed to the owner or the owner's agent at the address where the property is located. Any mistake, error, omission or failure in respect to a good faith mailing shall not be jurisdictional or invalidate the assessment proceeding, but there shall be no foreclosure or legal action to collect until notice has been given by personal service upon the propewy owner, or, if personal service cannot be had, then by publication once a week for two consecutive weeks in a newspaper of genera][ circulation within the city. 13.20.090 Deficit Assessments or Refunds If the initial assessment has been made on the basis of estimated co~t, and, upon completion of the work, the cost is found to be greater than the estimated cost, the council may make a deficit assessment for the additional cost, provided, however, the council may not make a deficit assessment for more than ten percent of the initial assessment. Proposed assessments upon the respective lots within the special improvement district for a proportionate share of the deficit shall be made, notices shall be sent, oppommity for objections shall[ be given, any objections shall be considered, and a determination of the assessment against each particular lot, block, or parcel of land shall be made in the same manner as in the case of the initial assessment, and the deficit assessment shall be spread by resolution. 13.20.100 Rebates and Credits If assessments have been made on the basis of estimated cost and upon completion of the improvement project the cost is found to be less than the estimated cost, the council shall ascertain and declare the same by resolution, and when so declared, the excess amounts shall be entered on the city lien record as a credit upon the appropriate assessment. Thereafter, the person who paid the original assessment, or that person's legal representative or successor, shall be entitled to repayment of the excess amount. If the property owner has filed an application to pay the assessment by installment, the owner shall be entitled to such refund only when such installments, together with interest thereon, are fully paid. If the property owner has neither paid such assessment nor filed an application to pay in installments, the amount of the refund shall be deducted from such assessment, and the remainder shall remain a lien on the property until legally satisfied. 13.20.110 Description of Real Property; Effect of Error In Name of O, wner In levying, collecting and enforcing local assessments for local improvements, the following shall apply: A. Real property may be described by giving the subdivision according to the United States survey when coincident with the boundaries of the property, or by lots, blocks and addition or subdivision names, or by metes and bounds or reference to the volume and page or document number of any public record of Jackson County where the description may be found, or by designation of tax tot number- referring to a record kept by the Assessor of descriptions of real property of Jackson County, which record shall constitute a public record, or in any other manner as to cause the description to be capable of being made certain. Initial letters, abbreviations, figures, fractions and exponents, to designate the township, range, section or part of a section, where the number of any lot or block or part, or any distance, course, bearing or direction, may be implied in any description of real property. B. If the owner of any land is unknown, the land may be assessed to "unknown owner," or "unknown owners." If the property is correctly described, no final assessment shall be invalidated by a mistake in the name of the owner of the C:~OCUME-IkberteaulkLOCALS~I\Temp\CC Nevada LID Formation 7Sep04.doc Page 10 of 14 real property assessed or by the orrfission of the name of the owner or the entry of a name other than that of the tree owner. Where t~he name of the true .owner, or the owner of record, of a partial of real property is given, the final assessment shall not be held invalid on account of any error or irregularity in the description if the description would be sufficient in a deed of conveyance from the owner, or such that, in a suit to enforce a contract to convey, employing such description a court of equity would hold it to be good and sufficient. C. Any description of real property that conforms substantially to the requirements of this section shall be a sufficient description in all proceedings of assessment relating or leading to a final assessment for a local improvement, fbreclosure and sale of delinquent assessments, and in any other proceeding related to or connected with levying, collecting and enforcing final assessment for special benefits to the property. 13.20.120 Lien Records and Foreclosure Proceedings A. Assessment Liens. After adoption of the assessment resolution by the council, the city recorder shall enter in the city lien record and adopt a statement of the amount assessed upon each particular lot, parcel of land or portion, together with a description of the im. provement, the name of the owners, and the date of the assessment resolution. The amounts entered in the lien record shall become a lien and charge upon the respective lots, parcels of land or portions that have been assessed for such improvement. All assessment liens of the city shall be superior and prior to all other interests, liens and encumbrances on the assessed property insofar as the laws of the State of Oregon permit. B. Interest. Interest shall be charged until paid on all amounts assessed but not paid within 20 days from the date of the notice of as§essment, at a rate to be determined by the council. C. Foreclosure. After expiration of 20 days from the date of the notice of assessment, the city may proceed to foreclose or 'enforce collection of the assessment liens in the manner provided by the general law in the State of. Oregon for the collection of such liens. The city may, at its option, bid the amount of its lien for the property being offered at any :foreclosure sale. 13.20.130 Errors in Assessment Calculations Persons claiming errors in the calculation of assessments shall bring the alleged errors to the attention of the city recorder. The city recorder shall determine whether there has been ah error in fact. If the' city recorder £mds that there has been an error in fact, the city recorder shall recommend to the council an amendment to the assessment resolution to correct the error. Upon adoption of the correcting resolution, the city recorder shall cause the correction to be made in the city lien record and shall cause a corrected notice of assessment to be sent by fu:st class mail to the owners of all affected properties. 13.20.140 Installment Payments of Assessments The Bancroft iBonding Act (ORS 223.205 to 223.295) shall apply to assessments levied in accordance with this chapter, subject to the provisions ,of this chapter. Unless otherwise provided in a particular assessment resolution, the owner of any '.property assessed for a local improvement in a sum of $100 or more may, at any time within 20 days after the date of the assessment notice (or within such lesser time, not to be less than ten days, as the council may from time to time establish), file with the city recorder a written application to pay the whole of the assessment, or, if any part of the assessment has been paid, the unpaid balance of the assessment, in 20 semi-annual installments, together with interest thereon at a rate to be determined by the council, and an amount, to be determined.by the council, sufficient to pay a proportionate part of administering the bond assessment program and issuing the bonds. In addition, each application shall[ state that the applicant waives all irregularities, jurisdictional or otherwise, in the proceedings to cause the local improvement for which the final assessment is levied and in the apportionment of the actual cost of the local improvement, and shall contain a descripti0n,.by lots and bloc. ks, or other convenient method, of the property of the applicant assessed for the improVement. 13.20.145 Deferral of Assessment Payments An owner may elect to defer payment of the amount of special assessment for a local improvement assessed on potential units pursuant to this chapter. The election shall be made by filing a claim for deferral with the city recorder. The effect of filing the claim shall be to defer payment of the amount of special assessment for local C:XDOCUME-I~oerteautS[~CALS~I\Temp\CC Nevada LID Formation 7Sep04.doc Page 11 of 14 improvement on potential units. Potential units are those lots identified as such in the resolution fixing the £mal assessments for a local improvement district. Potential units are determined by using the potential unit method which establishes the maximum number of potential units on properties within a proposed local improvement district by taking into consideration the zoning, densities, topography, transportation, utilities and such other factors as necessary to evaluate the development potential of the properties. The claim for deferral shall be effective for the calendar year for which it is filed and for each subsequent year until the occurrence of one or more of the events described in this section. A. In order to qualify for deferral of payment of special assessment for local improvement amounts reader this section, the owner must meet the follow.ing requirements, at the time the claim for deferral is filed anti thereafter so long as payment of the amount of special assessment for local improvement is deferred: I. The owner filing the claim must own the fee simple estate or be purchasing the fee simple estate under a recorded . instrument of sale. 2. The property with respect to which the claim is filed must have an assessment levied upon it for potential units. The deferment will only apply to the potential units, not lots or parcels which exist as of the date fmal assessments are imposed. B. A claim for deferral under this section shall be in writing on a form prescribed by the city recorder and shall: 1. Describe the lot or parcel upon which the potential units exist. 2. Recite facts establishing the eligibility for the deferral under the provisions of this section. 3. Be verified by a written declaration of the applicant making the claim to the effect that the statements contained in the claim are true. 4. Be filed within 30 days after notice of the assessment is received.' " C. The city recorder shall show by an entry in the assessment lien record which property Specially assessed is accorded deferral under this section. D. Interest shall accrue' on the amount of the deferred special assessment for local improvement at the rate established in the resolution imposing final assessments. E. The liens for deferred special assessment for local improvement shall have the same priority as special assessment liens against real property. F. All deferred special assessments for local improvement, including accrued interest, become payable when: 1. The property with respect to which deferral of collection of special assessment for local improvement is claimed is sold, or a contract to sell is entered into, or some person, other than the owner who claimed the defbrral or other than a surviving spouse of such owner who elects to continue the deferral, becomes the owner of the property. The surviving spouse may elect to continue the property in its deferred status if the election is. filed in the same manner as a claim for deferral is filed under section 13.20.145.B within six months of the death of the spouse who claimed the deferral. Thereupon, the property with respect to which the deferral is claimed shall continue to be subject to special assessment deferral. 2. When any sale, contract to sell or any other transfer occurs and a surviving spo.use does not elect to continue the deferral, the amounts of deferred Special assessment for local improvement, including accrued interest, shall be due and payable on the sale or transfer of the property. 3. If the amounts falling due as provided in this section are not paid on the indicated due date, the amounts shall be deemed delinquent as of that date and the property shall become subject to foreclosure. (Ord 2837 S2, Added, 02/16/1999) 13.20.150 Abandonment of Proceedings The council, shall have- full power and authority to abandon and rescind proceedings for local improw:ments made under this chapter at any time prior to the final completion of Such improvement. If liens have been asSessed uPon any property under such procedure, they shall be canceled, and any payments made on such assessments shall be refunded to the persons paying the same, their assigns or successors. 13.20.160 Manner of Doing Work Local improvements may be made in whole or in part by the city, by another gow:rnmental agency, by contract, or C:XDOCUME~IXberteaulSLOCALS-I\Temp\CC Nevada LID Formation 7Sep04.doc Page 12 of 14 by any combination of these. The city administrator, on behalf of the city, shall determine the engineer for all work to be accepted by the city for public maintenance. 13.20.170 Curative Provisions No improvement assessment shall be rendered invalid by reason of a failure to have all of the information required to be in any engineer's or city recorder's report, the improvement resolution, the assessment resolution, the lien docket or notices required to be published, mailed or posted; nor by the failure to list the name of, or mail notice to, the owner of any property as required by this chapter; nor by reason of any other error, mistake, delay, omission, irregularity, or other act, jurisdictional or otherwise, in any of the proceedings or steps specified in this chapter, if such proceedings or steps were maqe in a good faith effort to comply with the reqniremenfs of this chapter, unless it appears otherwise that the assessment is unfair or unjust in its effect upon the person complaining. The council shall have the power and authority to remedy and correct all such matters by suitable action and proceedings. 13.20.180 Construction of Improvement: Bids A. Immediately' after the effective elate of the resolution establishing the local improvement district, the engineer for the city shall cause necessary right-of-way and easements to be acquired and the improvement to be made in accordance with the terms of the resolution if the work is to be performed by the city or another governmental agency. If any part of the work of the improvement is to be done under contract bids, the engineer for the city shall cause detailed plans and specifications to be prepared and filed and notice calling for bids to be published in a newspaper of general circulation within the city not less than ten days prior to the opening of the bids. B. The city administrator shall have the authority to sign all contracts on behalf of the city. C. If the bid is :more than ten percent above the engineer's estimate, the city administrator shall refer the matter to the city council which may, in its discretion, provide for holding a special heating to consider objections to proceeding with the improvement on the basis of such bid. 13.20.190 Reassessments A. Whenever all or part of any assessment for any local improvement has been or shall be declared void or set aside for any reason or its enforcement refused by any court by reason of jurisdictional or other defects in procedure, or whenever the council is in doubt as to the validity of all or any part of such assessment, the council may make a new assessment or reassessment in the :manner provided in ORS 223.405 through ORS 223.485, inclusive. B. For purpose, s of this section, the term "assessment" includes deficit or supplemental assessments and reassessments. 13.20.200 Apportionment of Liens Upon Partition A. Whenever the ownership of an:/portion of a tract of real property less than the entire tract is or has been transferred through partition or otherwise, any lien against said real property in favor of the city shall, upon request of the owner, mortgagee or lien holder of any portion of the tract, be apportioned as provided in this section and not otherwise; provided, that such transfer is in accordance with ORS 92.010 to 92.190, the Ashland Comprehensive Plan and Land. Use Ordinance. B. Applications for the apportionrnent of liens shall be made to the city recorder and shall be accompanied by a fee established by resolution of the council. The application shall describe the tract to be partitioned and the names of the owners of the respective tracts resulting from the partition. The County Assessor shall furnish to the applicant a certificate showing the assessed valuation of the tract prior to partition as of July 1 of the year in which the apportionment is requested, if available; or if not available, as of July [.of the preceding year. . . C. The city recorder shall compute an apportionment of the lien against the real property upon the same basis as the same was originally computed and apportioned. No apportionment shall be made unless all parts of the original tract of land, taken together, after the apportionment will have a true cash value as determined from the certificate of the assessor of at least the amount of the lien as to the various tracts concerned. D. Apportiomment of a final assessment resulting from a partition under this section shall be done in accordance with C:XDOCUME-DberteautM.DCALS~IWemp\CC Nevada LID Formation 7Sep04.doc Page 13 of 14 a resolution of the council. The resolution shall describe each parcel of real property affected by the apportionment, the amount of the final assessment levied against each parcel, the owner of each parcel and such additional information as is required to keep a permanent and complete record of the final assessments and payments. A copy of the resolution shall be delivered to the city recorder for filing in the city lien docket. E. No apportionment may be made under this section unless the deed, mortgage or other instrument evidencing the applicant's interest in the parcel has been recorded by the County Clerk, or, if the same has not been filed, the applicant files a true copy with the city recorder. 13.20.210 Remedies Subject to the curative provisions of this chapter and the rights of the city to reassess, all actions of tine council taken pursuant to this chapter are reviewable solely and exclusively by writ of review in accordance with t~he procedures in ORS 31.010 to 34.100. 13.20.220 Severability Should any section, paragraph, sentence or word of this chapter be declared for any reason to be invalid, it is the intent of the city of Ashland that all other portions remain if effect. (Ord 2705, 1993) C:XlX)CUME~IVoerteaufiLOCALS-I\Temp\CC Nevada LID Formation 7Sep04.doc Page 14 of 14 RESOLUTION NO. 04- A RESOLUTION AUTHORIZING AND ORDERING THE LOCAL IMPROVEMENTS FOR THE CONSTRUCTION OF IMPROVEMENTS TO NEVADA STREET CONSISTING OF SIDEWALKS, CURB EXTENSION PLANTER AREAS, PEDESTRIAN SAFETY IMPROVEMENTS TO 'INTERSECTIONS, DRAINAGE AND ASSOCIATED IMPROVEMENTS AND AUTHORIZING THE CITY TO BORROW MONEY AND ISSUE AND SELL NOTES FOR THE PURPOSE OF PROVIDING INTERIM FINANCING FOR TFIE ACTUAL COST OF THE LOCAL IMPROVEMENT RECITALS: A. The Council has declared by resolution its intention to develop the improvements described in the above title .and in the improvement resolution previously adopted and to assess upon each lot or part of lot benefited' by the improvement' its proportional share of the ,cost of the improvement; and B. Notice of such intention was duly given, a public hearing was held and it appears to the Council that such improvements are of benefit to the city and all property to be assessed will be benefited to the extent of the probable amount of the respective assessments to be levied for the costs. THE CITY COUNCIL OF THE CITY OF ASHLAND RESOLVES: SECTION 1. A local improvement district is created and shall consist of all the tax lots described in the attached Exhibit A. The district shall be called the Nevada Street Local Improvement District, No. 85. SECTION 2. The council intends to make local improvements to provide the improvements described in the above title. Such improvements will be in accordance with costs estimated to be $173,500.00 of which $71,900.00 will be paid by special assessments on benefited properties. Costs will be allocated based on $575.20 per equivalent dwelling unit or potential equivalent dwelling unit within the assessment area. Lots will be assessed as specified on the attached Exhibit A. PAGE 1-FORMATION RESOLUTION (C:\DOCUME~I\BERTEAU~LOCALS-I\TEMP\LIDNEVADARESO.DOC) SECTION 3. The City of Ashland is authorized to borrow money and issue and sell notes for the purpose of providing interim financing for the actual cost of the local improvement. The notes may be payable from the proceeds of any bonds, issuance of additional notes or from any other sources from which the bonds are payable. This borrowing shall be issued according to the terms of ORS 223.235(7). SECTION 4. The City of Ashland expects to make expenditures from its available funds to pay for the costs of the improvement project. The City reasonably expects to issue bonds or other obligations (the "Reimbursement Bonds") and to use the proceeds of the Reimbursement Bonds to reimburse the City for the expenditures it makes from its available funds for the improvement project. To permit interest on the Reimbursement Bonds to be excludable from gross income, the Internal Revenue Code of the United States requires that the City declare its intent to reimburse itself from Reimbursement Bond proceeds within 60 days after the expenditures are made. The City expects that the principal amount of the Reimbursement Bonds will not exceed $90,850.00. SECTION 5. The assessment imposed upon benefitted properties is characterized as an assessment for local improvement pursuant to ORS 305.583(4). SECTION 6. The city recorder is directed to prepare the estimated assessment of the respective lots within the local improvement district and file it in the lien records of the city. SECTION 7. This resolution takes effect upon signing by the Mayor. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 and duly PASSED and ADOPTED this day of _, 2004. Barbara Christensen, City Recorder SIGNED and APPROVED this day of ,2004. ' "Revi~cyed ~~) '~(~ha~l-~ ¢~nell,/C-ity Attorney Alan W. DeBoer, Mayor · PAGE 2-FORMATION RESOLUTION (C:\DOCUME~I\BERTEAUF~LOCALS-I\TEMP\LID NEVADA RESO.DOC) NEVADA STREET LOCAL IMPROVEMENT DISTRICT #85 No. Map No. Lot Legal Description 7/30/04 Units* Assessment* 1 391E4BC 101 Lot4, BIk 2, of Williams Subdivision Unit 1 Esta Weaver & Albert Apenes 142 W. Nevada Street Ashland OR 97520 1 $ 575.20 2 391E4BC 102 Lot 2, BIk 2, of Williams Subdivision Unit 1 James Goguen 368 Kent Street Ashland OR 97520 1 $ 575.20 3 391E4BC 103 Lot 8 & 9, BIk 2, of Williams Subdivision Unit 1 Nevada Street Church of Christ 1125 Paradise Lane Ashland OR 97520 2 $ 1,150.40 4 391E4BC 104 Lot 1, BIk 1, of Williams Subdivision Unit 1 Mary & Kenneth Sanders 1007 G Street Petaluma CA 94952 1 $ 575.20 5 391E4BC 105 Lot 2, BIk 1, of Williams Subdivision Unit 1 Philip Accetta 206 W. Nevada Street Ashland OR 97520 1 $ 575.20 6 391E4BC 106 Lot 3, BIk 1, of Williams Subdivision Unit 1 William & Robyn Prather 759 N. Laurel Street Ashland OR 97520 1 $ 575.20 7 391E4BC 107 Lot 1, BIk 2, of Williams Subdivision Unit 1 Patricia Hume 176 W. Nevada Street Ashland OR 97520 1 $ 575.20 8 39! E4BC 1!08 Lot 3, B!k 2, of Williams Subdivision Unit ! John & Sandra Whitesitt 156 W. Nevada Street Ashland OR 97520 1 $ 575.20 9 391E4BC 109 Lot 5, BIk 2, of Williams Subdivision Unit 1 ,Tony& Lois DeBruno 130 W. Nevada Street Ashland OR 97520 1 $ 575.20 10 391E4BC 110 Lot 6, BIk 2, of Williams Subdivision Unit 1 Kathryn May Spiegel 12108 NE 43rd Avenue I II Vancouver WA 98686 1 . $ 575.20 9/2/2004 1 G:Pub-wrks/eng/dept-admin/LID/Nevada Street LID Preliminary Estimates NEVADA STREET LOCAL IMPROVEMENT DISTRICT #85 No. Map No. Lot ' Legal Description 7~30~04 Units* Assessment* 'i i 39i E4BC 'i i i Lot 7, Bik 2, of Williams Subdivision Unit 1 'William & Susan Collins 96 W. Nevada Street Ashland OR 97520 1 $ 575.20 : 12 391E4BC 1300 Deed Document #85-19899 Ingeborg Murphy 4178 Kamalani Lane Princeville HI 96722 1 $ 575.20 13 391E4BC !400 Deed Document #98-10340 Dian Brandenburg 85 W. Nevada Street Ashland OR 97520 1 $ 575.20 14 391E4BC 1500 Deed Document #95-30313 · Helen Troutman 95 W. Nevada Street Ashland OR 97520 1 $ 575.20 15 391E4BC 1600 Deed Document #78-27499 Marjorie & Robed Black 105 W. Nevada Street Ashland OR 97520 1 $ 575.20 16 391E4BC 1700 Deed Document#82-14556 · Virgil & LinleyStanger 751 Alissa Ct. Hollister CA 95023 1 $ 575.20 17 391E4BC 1800 Deed Document #78-10624 Stephen & Diana Cornell 131 W. Nevada Street Ashland OR 97520 1 $ 575.20 18 391E4BC 1900 Lot 1, BIk 3, Lyn Estates Sul~division James Remley 135 W. Nevada Street Ashland OR 97520 1 $ 575.20 19 391E4BC 2000 Lot 5, BIk 2, Lyn Estates Subdivision Flora Green 151 W. Nevada Street Ashland OR 97520 1 $ 575.20 20 391E4BC 2100 Lot 4, BIk 2, Lyn Estates Subdivision Robed JosePh & L. Lanzhammer 163 W. Nevada Street Ashland OR 97520 1 $ 575.20 21 391E4BC 2200 Lot 3, BIk 2, Lyn Estates Subdivision Margaret Keenan 457. Walnut Avenue Ashland OR 97520 1 $ 575.20 9/2/2004 2 G:Pub-wrks/eng/dept-admin/LID/Nevada Street LID Preliminary Estimates NEVADA STREET LOCAL IMPROVEMENT DISTRICT #85 No. Map No. Lot Legal Description 7~30~04 Units* Assessment* 22 391E4BC 2300 Lot 2, BIk 2, Lyn Estates Subdivision Oregon Trail Properties Inc. PO Box 598 Jacksonville AR 72078 1 $ 575.20 23 391E4BC 2400 Lot 1, BIk 2, Lyn Estates Subdivision Lois Kapus 195 W. Nevada Street Ashland OR 97520 1 $ 575.20 24 391E4BC 2500 Lot 1, BIk 1, Lyn Estates Subdivision Bruce & Karen Morrow 211 W. Nevada Street Ashland OR 97520 1 $ 575.20 25 391E5AA 6200 Lot 6, BIk 1, Quiet Village Subdivision Patricia Buckles 792 Glendower Street Ashland OR 97520 1 $ 575.20 26 391E5AA 6300 Lot 5, BIk 1, Quiet Village Subdivision Dennis & Eunice Barnts 269 W. Nevada Street Ashland OR 97520 1 $ 575.20 27 391E5AA 6400 Lot 4, BIk 1, Quiet Village Subdivision Janet & Jeffrey Williams 257 W. Nevada Street Ashland OR 97520 1 $ 575.20 28 391E5AA 6500 Lot 3, BIk 1, Quiet Village Subdivision GFLP 367 Oxford Drive Ashland OR 97520 1 $ 575.20 ,..~'~r~391 ~,.,,~,~ 66nn,.,,, Lot ,..7, B!k I., Quiet Vil!ag~ .......... Subd vision Robert Corcoran 235 W. Nevada Street Ashland OR 97520 1 $ 575.20 30 391E5AA 6700 Lot 1, BIk 1, Quiet Village Subdivision Steven & Lisa Ennis 225 W. Nevada Street Ashland OR 97520 1 $ 575.20 · 31 391E5AA 8600 Lot 1, BIk 3, Quiet Village SUbdivision Paula Brown & Partick Flannery PO Box i079 Ashland OR 97520 0.5 < $ 287.60 32 391E5AA 11200 .Lot 1, BIk 2, Quiet Village Subdivision Trustee of the 791 Glendower Trust 791 Glendower Street Ashland OR 97520 1 $ 575.20 9/2/2004 3 G:Pub-wrks/eng/dept-admin/LID/Nevada Street. LID Preliminary Estimates NEVADA STREET LOCAL IMPROVEMENT DISTRICT #85 II I I I axI Owner's Name and Address as of Assessable Total II II No.I Map No. I Lot I' Legal Description 7/30/04 Units* Assessment* II II I i i ' 33 391E5AA 11300 Lot 2, BIk 2, Quiet Village Subdivision Magnuson Arvid Trust 311 W. Nevada Street Ashland OR 97520 1 $ 575.20 34 391E5AA 11400 Lot 3, BIk 2, Quiet Village Subdivision Linda Vanderlip 325 W. Nevada Street Ashland OR 97520 1 $ 575.20 .,..,'~ ._,~,'~n I~: ^ ^~..,,-.~ I~ ~'''''', ..,,~,~ -,~,' ";4,~,,,,':'"' 2,,.~u,~"" .:_,, ,:,,__ Ay ~l~ ouuulw~,lu~°' '"' -':' ': .... ~ Kris Daly 335 W. Nevada Street Ashland OR 97520 1 $ 575.20 36 391E5AA 11600 Lot 5, BIk 2, Quiet Village Subdivision Jonathon & Lisa Rand · 343 W. Nevada Street Ashland OR 97520 1 $ 575.20 37 391E5AA 11700 Lot 6, BIk 2, Quiet Village Subdivision Ted Hunter Trustee 4131 Parkside Place Carlsbad CA 92008 1 $ 575.20 38 391E5AA 11800 Lot 7, BIk 2, Quiet Village Subdivision John & Lin Roden 369 W. Nevada Street Ashland OR 97520 1 $ 575.20 39 391E5AA 11900 Lot 8, BIk 2, Quiet Village Subdivision Egon DuBois 381 W. Nevada Street Ashland OR 97520 1 $ 575.20 40 391ESAC 4900 Lot 10, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR97504 1 $ 575.20 41 391E5AC 5000 Lot 11, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97505 1 $ 575.20 42 391E5AC 5100 Lot 12, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97506 1 $ 575.20 43 391E5AC 5200 .Lot 13, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97507 1 $ 575.20 9/2/2004 4 G:Pub-wrks/eng/dept-admin/LID/Nevada Street LID Preliminary Estimates NEVADA STREET LOCAL IMPROVEMENT DISTRICT #85 No. Map No. Lot Legal Description 7/30/04 Units* Assessment* 44 391E5AC 5300 Lot 14, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97508 1 $ 575.20 45 391E5AC 5400 Lot 15, Billings Ranch Subdivision HD Development LLC Et Al 781 Eastridge Drive Medford OR. 97509 1 $ 575.20 46 391E5AC 5500 Lot 16, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97510 1 $ 575.20 47 391E5AC 5600 Lot 17, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97511 1 $ 575.20 48 391E5AC 5700 Lot 18, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97512 1 $ 575.20 49 391E5AC 5800 Lot 19, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97513 1 $ 575.20 50 391E5AC 5900 Lot 20, Billings Ranch Subdi~/ision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97514 1 $ 575.20 ~;t _"4c~11=_~A¢. g~f~ I r~t 71 Rillinn.~ Ranch Subdivision Billinos Ranch Golf Group LLC v i vv , .'"- .... I ....... ~:~v N., . 781 Eastridge Drive Medford OR 97515 1 $ 575.20 52 391ESAC 6100 Lot 22, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97516 1 $ 575.20 53 391E5AC 6200 Lot 23, Billings Ranch Subdivision Billings Ranch Golf Group LLC 78i Eastridge Drive Medford OR 97517 1 $ 575.20 54 391E5AC 6300 Lot 24, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97518 1 $ 575.20 9~2~2004 5 G:Pub-wrks/eng/dept-admin/LID/Nevada Street LID Preliminary Estimates NEVADA STREET LOCAL IMPROVEMENT DISTRICT #85 No. Map No. Lot Legal Description 7/30/04 Units* Assessment* ! uu 391E5AC 6400 'Lot 25, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97519 1 $ 575.20 56 391E5AC 6500 Lot 26, Billings Ranch Subdivision Billings Rar~ch Golf Group LLC 781 Eastridge Drive Medford OR 97520 1 $ 575.20 57 391E5AC 6600 Lot 27, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97521 1 $ 575.20 58 391E5AC 6900 Lot 28, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97522 1 $ 575.20 59 391E5AC 7000 Lot 29, Billings Ranch Subdivision !Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97523 1 $ 575.20 60 391E5AD 101 Lot 1, BIk 2, Cedar Homes Subdivision Evelyn & Norman Tabachnick 505 Bonhill Road Los An~leles CA 90049 1 $ 575.20 61 391E5AD 102 Lot 2, BIk 2, Cedar Homes S'ubdivision Shane & Renee Swenson 360 W. Nevada Street Ashland OR 97520 1 $ 575.20 62 391E5AD 103 Lot 5, BIk 2, Cedar Homes Subdivision Frances & Larry Berteau 1328 Nevada Street Ashland OR 97520 1 $ 575.20 !63 391E5AD 104 Lot 6, BIk 2, Cedar Homes Subdivision J. Harriss & K. Van Der Linden ~314 W. Nevada Street Ashland OR 97520 1 $ 575.20 64 391E5AD 105 Lot 7, BIk 2, Cedar Homes Subdivision Albert & Beverly Teitelbaum 302 W. Nevada Street Ashland OR 97520 1 $ 575.20 65 391E5AD 106 Lot 12, BIk 2, Cedar Homes Subdivision James & Julie Young 240 W. Nevada Street Ashland OR 97520 1 $ 575.20 9/2/2004 6 G:Pub-wrks/eng/dept-admin/LID/Nevada Street LID Preliminary Estimates NEVADA STREET LOCAL IMPROVEMENT DISTRICT #85 No. Map No. Lot Legal DescriPtion 7~30~04 Units* Assessment* 66 391E5AD 107.. Lot 9, BIk 2, Cedar Homes Subdivision Nora Wehm~yer & Mark Knox 276 W. Nevada Street Ashland OR 97520 I 1 $ 575.20 67 391 E5AD 108 Lot 10, BIk 2, Cedar Homes Subdivision Christine & Scott Thompson 266 W. Nevada Street Ashland OR.97520 1 $ 575.20 68 391E5AD 109 Lot 4, BIk 2, Cedar Homes Subdivision Eugene & Mathilda Haag 1985 Kings Hwy Me~lford OR 97501~ 1 $ 575.20 69 391E5AD 110 Lot 8, BIk 2, Cedar Homes Subdivision Kristie & Richard Franks 290 W. Nevada Street Ashland OR 97520 1 $ 575.20 70 391E5AD 111' Lot 1, BIk 3, Cedar Homes Subdivision Daniel Deneui 216 W. Nevada Street Ashland OR 97520 1 $ 575.20 71 391E5AD 112 Lot 3, BIk 2, Cedar Homes Subdivision Anthony Kerwin & Janet Rantz 350 W. Nevada Street Ashland OR 97520 1 $ 575.20 72 391E5AD 115 Lot 11, BIk 2, Cedar Homes Subdivision Walker Kermode 254 W. Nevada Street .' Ashland OR 97520 1 $ 575.20 73 39! F.~An 1 ?R Lot !, B!k !, Cedar Homes Subdivis.on Adam Ward & Veronica Vlach 398 W. Nevada Street · Ashland OR 97520 0.5 < $ 287.60 74 391E5AD 1300 Lot 1, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97504 1.00 $ 575.20 75 391E5AD 1400 Lot 2, Billings Ranch Subdivision Billings Ranch Golf Group LLC 78i Eastridge Drive Medford OR 97505 1 $ 575.20 76 391E5AD 1500 Lot 3, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97506 1 $ 575.20 9/2/2004 7 G:Pub-wrks/eng/dept-admin/LID/Nevada Street LID Preliminary Estimates NEVADA STREET LOCAL IMPROVEMENT DISTRICT #85 No. Map No. Lot Legal Description 7~30~04 Units* Assessment* :l--z--z ~nl,-~^r~ I1",r~r~ , ^~ D-',,:--~ -,.,-,,., ,,.,,., ,_,.,~ 4, Ranch °' "- ........ Billings Ranch Golf Group LLC ' DIIIII I~) OUIJMIVI~IUI I I I ~,.~ 781' Eastridge Drive Medford OR 97507 1 $ 575.20 78 391ESAD 1800 Lot 5, Billings Ranch Subdivision Billings Ranbh Golf Group LLC 781 Eastridge Drive Medford OR 97508 1 $ 575.20 79 391E5AD 1900 Lot 6, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97509 1 $ 575.20 80 391E5AD 2000 Lot 7, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97510 1 $ 575.20 81 391E5AD 2100 ~Lot 8, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97511 1 $ 575.20 82 391E5AD 2300 !.Lot 9, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97512 1 $ 575.20 83 391E5AD 2400 Lot 30, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97513 1 $ 575.20 84 391E5AD 2500 Lot 31, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97514 1 $ 575.20 , 85 391E5AD 2600 Lot 32, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97515 1 $ 575.20 86 391E5AD 2700 Lot 33, Billings Ranch Subdivision Billihgs Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97516 1 $ 575.20 87 391E5AD 2800 Lot 34, Billings Ranch Subdivision HD Development LLC Et Al 781' Eastridge Drive Medford OR 97509 1 $ 575.20 9~2~2004 8 G:Pub-wrkslengldept-admin/LID/Nevada Street LID Preliminary Estimates NEVADA STREET LOCAL IMPROVEMENT DISTRICT #85 No. Map No. Lo, t Legal Description 7~30~04 Units* Assessment* 88 i391E5AD 2900 !Lot 35, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97518 1 $ 575.20 89 391E5AD 3000 Lot 36, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97519 1 $ 575.20 90 391E5AD 3100 Lot 37, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97520 1 $ 575.20 91 391E5AD 3200 Lot 38, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97521 1 $ 575.20 92 391E5AD 3300 Lot 39, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive ., Medford OR 97522 1 '~ $ 575.20 93 391E5AD 3400 Lot 40, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97523 1 $ 575.20 94 391E5AD 3500 Lot 41, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge DriVe Medford OR. 97524 1 $ 575.20 95 391E5AD 3600 Lot 42, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97525 1 $ 575.20 96 391E5AD 3700 Lot 43, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastrid~e Drive Medford OR 97526 1 $ 575.20 97 391E5AD 3800 Lot 44, Billings Ranch Subdivision Billings Ranch Golf Group LLC 78i Eastridge Drive Medford OR 97527 1 $ 575.20 , 98 391E5AD 3900 Lot 45, Billings Ranch Subdivision Billings Ranch Golf Group LLC ~781 Eastridge Drive !Medford OR 97528 1 $ 575.20 9/2/2004 9 G:Pub-wrks/eng/dept-admin/LID/Nevada Street LID Preliminary Estimates NEVADA STREET LOCAL IMPROVEMENT D.ISTRICT #85 !] I I laxl ' ]Owner's Name and Address as Of I Assessable I T°tal I No. Map No. Lot Legal Description 7/30/04 Units* Assessment* , · "99 391E5AD i4000 Lot 46, Billings Ranch Subdivision 'Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97529 1 $ 575.20 100 391E5AD 4100 Lot 47, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97530 1 $ 575.20 101 391E5AD 4200 Lot 48, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97531 1 $ 575.20 102 391E5AD 4300 ~Lot 49, Billings Ranch Subdivision Billihgs Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97532 1 $ 575.20 103 391E5AD 4400 Lot 50, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97533 1 $ 575.20 , 104 391E5AD 4500 Lot 51, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97534 1 $ 575.20 105 391E5AD 4600 Lot 52, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97535 1 $ 575.20 106 391E5AD 4700 Lot 53, Billings Ranch Subdi¥ision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97536 1 $ 575.20 107 391E5AD 4800 Lot 54, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97537 1 $ 575.20 108 391E5AD 4900 Lot 55, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Med, ford OR97538 1 $ 575.20 I 109 391E5AD ~5000 Lot 56, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR,97539 1 $ 575.20 9/2/2004 10 G:Pub-wrks/eng/dept-admin/LID/Nevada Street LID Preliminary Estimates NEVADA STREET LOCAL IMPROVEMENT DISTRICT #85 No. Map No. Lot Legal Description 7/30/04 Units* Assessment* 110 391E5AD 5100 Lot 57, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97540 1 $ 575.20 111 391E5AD 5200 Lot 58, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97541 1 $ 575.20 112 391E5AD 5300 Lot 59, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97542 1 $ 575.20 113 391E5AD 5500 Lot 60, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97543 1 $ 575.20 114 391E5AD 5600 Lot 6t, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97544 1 $ 575.20 115 391E5AD 5700 Lot 62, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastrid~e Drive " Medford OR 97545 1 $ 575.20 116 391E5AD 5800 Lot 63, Billings Ranch Subdivision Billings Ranch Golf Group LLC '781 Eastridge Drive i Medford OR 97546 1 $ 575.20 117 391E5AD 6000 Lot 64, Billings Ranch Subdivision !Billings Ranch Golf Group LLC 781 Eastridge Drive Me.dford OR 97547 1 $ 575.20 118 391E5AD 6200 Lot 65, Billings Ranch Subdivision Beatriz Martinez Et Al 622 Vansant Avenue Asl-iland OR 97520 1 $ 575.20 119 391E5AD 6300 lot 66, Billings Ranch Subdivision Billings Ranch Golf Group LLC 78i Eastridge Drive Medford OR 97549 1 $ 575.20 120 391E5AD 6400 Lot 67, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97550 1 $ 575.20 9/2/2004 11 G:Pub-wrks/eng/dept-admin/LID/Nevada Street LID Preliminary Estimates NEVADA STREET LOCAL IMPROVEMENT DISTRICT #85 I I ~ax I. Owner's Name and Address as of Assessable Total No.I Map No. I Lot I Legal Description 7~30~04 Units* Assessment* "121 391E5AD 6500 Lot 68, Billings Ranch Subdiv. ision Billings RanCh Golf Group LLC 781 Eastridge Drive Medford OR 97551 1 $ 575.20 122 391E5AD 6600 Lot 69, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR97552 1 $ 575.20 ~o,~ 391=~^r-,~-7("~r~ I ,-,~. '-//"~ D;II;,,-,,.,,,-. D ,-, ,.-, ,., k O,,k,.,I;,,;~;~ '11'~ I I ,-'~ ~-~ u,uu LW ,U, u,,,,,,t~ r~c~,,~,, ouuu,v,~lu,, Bh,h,~S Ranch ,ou,, Group LL%.,~ 781 Eastridge Drive Medford OR 97553 1 $ 575.20 124 391E5AD 6800 Lot 71, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97554 1 $ 575.20 125 391E5AD 6900 Lot 72, Billings Ranch Subdivision Billings Ranch Golf Group LLC 781 Eastridge Drive Medford OR 97555 1 $ 575.20 * ASSESSMENT BASED UPON A COST OF $575.20 < Lot Credited for existing sidewalk constructed 125 9/2/2OO4 12 G:Pub-wrks/eng/dept-admin/LID/Nevada Street LID Preliminary Estimates NEVADA STREET IMPROVEMENTS PROJECT NO. -- ABED, JACKSON COUNTY, OREGON PI,AN-NEVADA .%~£1~E T ($~ t)-a~7- ~? -[ax PLAN-NEVADA STREET CURVE TABLE L CURVE RADIUSLENGTH DELTA CHORD CHORD BRG m i -. ._ · ~. , ....... ~ ...... ~ ....~ ~- . : -- . ...... ~ · 5~ , ' ~ ~ · ' ~ ~ ~ ' ' ~ ~ ' -, : ~1 ' ~ ~ , , , ~ ' , : ~ ~ . ~ ~ , .................... ~ ~ . . . ? . · ~ .... ~ ........ ~ ....... 7 ' ~ .................... ~ ..... ~5~~ ~~ ~ : " : ~ ~.<~x.x,~:,.;~,:,.z./~<.;:,~:.>;<~~ I'-' "r' v <.., .- ~- ,. . , , I ,. I I I . / ~ /~ ,~ / ~ ~ ~_~._ ~ ......................~., I I'~ ~ ......... :-~-:t-'~ ; ......... ~'~"* '- ~--~----:-~-'-- - ......... ~ ~ '?" ' ..... ~-~'~- ~_~ ........................................ F ........... ', , ~~_ ~. ~ , - ' - .... .... . ~- .. ~~_ _ ~~._~_~ - ~ ~-~ m~-- ' --~ ~-~-~ ~ -' .~- ~- - ~ ~ m ~ ~ ~o L~ I CURVE TABLE L CUR~E RADIUS ' LENGTH DELTA CHORD CHORD BRG I io.~' ~.~o' ~ ~* ~'3~ m em') m M~r'~ CEDAR HO~ES. SUBDIVtSION ( "J PLAN-NEVADA S'Ftt. EET ' : ' ~ '~ ' ' ' ' ~ i ' ~ ' ~g ~ ~ i ~ ~zo T ...... N~ll!~ ~k~, ~[~ ....~ .... ~ .... L ........ ~ .....L ...... L ...... : ........ ~ ....... ~---4q ...... ~--"--H--------- -.~--~ ~ , ~ : 5 .... ~ ...... ~ .............. ~ ? ,,- ] ~ : . ..~ ......... ...... ~__.~ ' :-- ~ ..... :~ ..... 4~~~-~-~1._ 1--~- ........ i ~-- ,~mnomnu ~ ~ = ~ ~ ~ ~~ ' ; t II j ~l ~ I J -~ ~z~~VADA STREET IMPROVEMENTI~'J ....... [ ..... = ..... ~ ....... ...... : : " ) '" ~ T ~ ~L~ ~tEEF AND 2~ ; ~ 2~ ~ , ~ 2z~ ~ I T ~ .... ~' '~ .... / ~ ~ I I ~~ I &f~LANU.~(~ . I I QUIET VILLAGE ~ LYN ESTATES UNIT NO. I I~w~ee~ ~t ' I ~ ' ~ ~ . CUR~ T~ I ' I . i I / : ~ ~ ~ ~--~----',~--m---- :, ~ L~ i --. ~ ~__~.: ..... - ~, ! I i ~~ I1 ~ I I ~-~'IN['~DA STREET IMPROVEMENTS[~q I I I I .I f )1 :F,'I ~o~,s~v,~.~ ~'r,~ ~2'o~,.~'r~,~z,c~ / I -m,-: ......... ~ .... : ............. /i: ............. ~ .... , ==~-:T-~::=~- ....... , ...... ~ ...... -~-'= .... - ......... ~-'~ ~ · :; -: ::~:~r~-::,~~--~ ,'7 ' ~ ~-~ / ' :l: d ~' ......... / ~~ ~ ~ I x~~ C~RVE TABLE I ............ L ~ ........ l ....................................... ~ .................. ~ ................ ~ : -- ~ .... ~M,~-~":-- ~'-~ .--.__~__ - ~- ~ . : : : ~' ~ : , ,~ ~!t ~ ~ : ~--~ ~ ~' - _ _~ ' _: ~/ . _~ ~_. .. ,,~ .~ ........ ~.... ..... ._... ..... ..: .~~ ..... .... ~~~.._. : ........ ~~--~.~>~ ....... : ...... : ....... ........ ~ .... : ..... ~ ........ :-. ..... CURVE CURVE RADIUS L~NGTH · ~0 5,0¢ $.m2' WILLIAMS SUBDIVISION UNIT NO.1 K .... ~ ...... ~~ ...... ~ .... ~ - ¢~ ~ " ~ : ~ ~ ~ I {:~ : ~ · R {7776 ~. ; _ ~ _ _i ...... ...................... ; ~ ~ .- ~ ........... :__.~ ....... ~ .' ..... ~. -: .... } .... q I i , ~ ~ ~ L~-~~ ~~ ~_ ~ . ..... ~ r~{{ r~ m F~~EV~ASTREETIMPROVEMENT~ I I ~ ~~ ~- ' ........ !~}-- '. '- ~ ' r , ~ ~ , ~ ~ r~ ~u~ L~ ~ ~ ~ ~ I " · I I · I t. LAN-N£¥ADA Ashland City Council August 31st, 2004 RE: Nevada Street LID Proposal Unfortunately I'm not going to attend the meeting on September 7th, 2004. I feel like my involvement with the neighborhood LID process has created more problems then successes. I do support the current proposal, but with reservations for the following reasons: · I'm exhausted and ashamed of the bickering between residents and non-street residents, · I'm tired of being accused of"manipulation" of the process (in an attempt to avoid this perception, it should be ]noted that I have never attended any of the public hearings regarding this project - Billing's lancl use approval, [like and Pedestrian Commission or Traffic Safety Commission). Unfortunately, I feel that it hasn't been possible to participate as a neighbor because of my employment (past) with the City. · I feel the current plan lacks '"vision" and minimizes the opportunity for traffic calming, livability and sustainability - but we need something. · The current plan should at least prevent another fatality by providing a refuge place for pedestrians. · I'm hopeful the sidewalks and the marginalized "curb extensions" will provide more protection for our neighborhood~s children. I would like the Council to make the following observations: · Observe that most of the residents of Nevada Street want some form of traffic calming, will live with approxi:mately 600+/- new vehicle trips driven past their homes, will have their yards and landscaping disturbed and encroached upon, and will be paying in combination with the City and the Billing's developer (100%) of the LID costs. · Understand tlhe vast majority of neighbors in opposition do not live on Nevada Street but are an organized minority who have not accepted the decisions of the Neighborhood Committee of which they were voting members of. · Understand tlhat Nevada Street doesn't really have a trip generation problem, but a speeding problem (please come down any summer evening around 5:00 p.m. to verify). · Please understand the addition of the sidewalk alone, without some form of traffic calming, will give the impression of a "wider" street and therefore result in higher speeds. · Understand tire proposed bumpouts are marginal and extend into the street "less" than what a typical parked car would. · Understand tlhat the Traffic Safety Commission as well as the Bicycle and Pedestrian Commission recommended approval of the, initial plans which called for significantly more traffic calming elements than contained in the current plan. · Observe that Nevada Street is an opportunity and not a problem. Although as archaic and inappropriate a street when compared to today's street standards and philosophy of modal equity, the street could be improved to exemplify a successful street rehabilitation. Thank you for your efforts and consideration on this matter. Mark Knox 276 W. Nevada Street Ashland, OR 97520 cc: Gino Grimaldi, City Administrator .... Nevada Neighborhood Support Survey Results For City Council Results As Of Sep'6, 2004 For Nevada Street (n=58) And Side Streets (n=61) DidNot Opp Sup- Answer ose port Sidewalk on south side of Nevada: Nevada St 2% 7% 91% Side Sts 0% 5% 95% 91% 95% Nevada St 2% 95% Side Sts 0% 95% Sidewalk on north side of Nevada: 3% ~ 3% 5% 5% Nevada St 0% '7% 93% Side Sts 0% '7% 93% Nevada St 0% 93% Side Sts 0% 9.5% Pailnted ladder crosswalks: Rumlble-strip concrete crosswalks: 7% 7% 5% 5% 93% 93% Nevada St 0% 8,6% 14% Side Sts 0% 9~5% 5% Crosswalk bumpouts: 14% 5% "Nevada St 0% 91% Side Sts 0% 9'7% Intersection bumpouts: 9% ~ 9% 3% 3% Nevada St 4% 91% Side Sts 2% 9'7% Relocation of storm drains: 5% ~ 5% 2 % 12% Nevada St 4% 90% Side Sts 0% 98% Cambridge intersection design: 5% p o5% 2% ,2~ Nevada St 0% 913% Side Sts 0% 915% Glendower intersection design: 7% 7% 5% 5% Nevada St 0% 818% 12% Side Sts 0% 918% 2% Nevada St 0% 918% Side Sts 0% 918% Helman intersection design: 12% 2% Traffic island: 2% ! :2% 2% :2% -"Nevada St 0% 100%' Side Sts 0% 9!5% Trees and shrubbery in the street: 0% 0:% Nevada St 2% !5% 93% Side Sts 2% 111% 87% Crosswalks on the lower traffic side: 93% 87% Nevada St 2% 13% 95% Side Sts 0% '7% 93% on side streets wherever allowed ODOT: 95% 93% Nevada St 5% 13% 91% Side Sts 0% 13% 97% Education and Enforcement BEFORE 91% 97% Nevada Street LID Decision To The Honorable Mayor And Common Council Of The City of Ashland: I ........ do .do not support a sidewalk on the south side of Nevada Street from Helman St to Cambridge St. do do not support a sidewalk on the north Side of Nevada .=treet. I do ,.do no~ support painted ladder crosswalks (as downtown) to connect sidewalk segments and to cross Nevada Street. I. ,.do _do not support "rumble-strip" (noise-making) concrete 'tile crosswalks to connect sidewalk segments and to cross Nevada Street. ' I do do not support crosswalk bumpouts on Nevada Street. I do ,do not support intersection bumpouts on Nevada Street. I do ,do not' support moving the storm drains on Nevada Street. I , do ,,do not support Street intersection. putting the crosswalk and bumpout in the Cambridge I , do do not support putting the crosswalk and bumpout in the Glendower Street intersection. I do do not support puffing the crosswalk in the Helman intersection. I do . do not' support a traffic island on Nevada Street. do ..... do not support planting trees or shrubbery in the street.. I do do not support putting ali crosswalks on the lower traffic side of intersections to minimize pedestrian-vehicle conflicts, unless technically not feasible at a given intersection. I, do ,,do not support stop signs on side streets at Nevada Street where al'lowed' by ODOT regulations. I., do ,do not support an Education & Enforcement effort prior' to E~gineering the street. Signature Street, Address ;Some Nevada LID Options For City Council Tuesday, Sept 7, 2004 During Design Review meetings with Mayor DeBoer and 5 of 6 city council members, several options emerged to deal witl~ the Nevada LID situation. As I surveyed the neighborhood, I informally asked citizens their reactions. This report articulates 6 options and preliminary reactions. Option 1. Implement the majority' consensus plan. Like the Jan-Apr survey, the August-Sept survey is finding strong consensus on how to resolve traffic problems on Nevada ~t: (1) south-side sidewalk to get the kids' out of the street, (2) painted ladder-crosswalks and side street stop signs so kids can cross safely, and (3) a total-neighborhood Education and Enforcement effort to change driving habits--drive slow enough to yield to pedestrians at high-visibility crosswalks. The consensus process articulated lin March was used: (1) identify the key elements neighbors thought would work, (2) coalesce consensus components into an meaningful package, and (3) verify consensus on the package° The plan is simple, but not simple-minded. After reviewing options, neighbors believe this plan will be more effective for improving safety than the bumpout plan, which has unintended consequences and added dangers to bicyclists. Option 2. Do nothing. The easy solution is to abandon LID proceedings and do nothing. Mayor DeBoer said he recommended this for Gresham, where residents couldn't agree. He explained that LIDs are for the neighborhood, and if they don't want them, or there's a lot of controversy, then it doesn't make sense to pursue the I_IDo Neighbors: There's no urgency at this point from Billings traffic, because Mike Peru can't sell custom homes at golf course prices without a golf course, which has stalled. The problem of construction traffic speeding can be handled through Mike Peru and the handful of current contractors° Disadvantages: Those who have worked on this LID for 2 years are eager to get started on implementation° Others say we won't get the kids out of the street for a while longer, and we lose the best tool we have to slow traffic--painted ladder crosswalks+Education. If the choice is between do nothing and bumpouts, most chose nothing. If the choice is between nothing and the majority plan (sidewalk, ladder crosswalks, stop signs), they chos.e the majority plan. Option 3. Do sidewalks only. Another option is to do the parts that almost everyone agrees with, and not do the controversial parts. Public Works and neighbors agree on a south-side sidewalk and side street stop signs, so maybe we could just do that much. Neighbors: This may be okay. At least we could get the kids out of the street, which solves half the problem. Painted crosswalks and stop signs are not capital items, and could be handled outside the LID, so we have flexibility there. Public Works and neighbors disagree on crosswalks (locations, style, bumpout attachments), so would we just pour t;he sidewalk and landings, and have no crosswalks to the north side? Converting yield signs to stop signs are on both Public Works plan and citizens' plan, so neighbors don't have a problem with that. They're only $50 each, so it's an inexpensive solution. Many don't think stop signs will change anything: "most stop now, and those who don't, won't pay any attention to a stop sign". We don't meet ODOT volume warrants for any stop signs, so they would all have to be exceptions. Option 4. Do painted ladder crosswalks only. The neighborhood believes painted ladder crosswalks and a total Education effort to stop for peds at crosswalks will slow traffic more than bumpoutso Council can test this~ Painted ladder crosswalks are so inexpensive ($250 each), they're not a capital expenditure. They can be done at any time. Neighbors: Why not try it? Some have already suggested a trial run before pouring concrete and this option is in that spirit. We have the issue of how to handle landings, and one approach has already been used on Laurel at Randy, and Oak at Nevada, which have some crosswalks without landings. Option 4 allows the neighborhood to do Education FIRS-[', before Engineering the street. When the neighborhood says 3Es, they mean Education and Enforcement BEFORE Engineering street impediments, not all 3 a{ the same time. For example, the radar trailer, which got high marks in February, is a volunteer effort, so we would need to find and train volunteers to handle it. A 6-12 month test would determine if the Education- Enforcement effort changed driving habits and if so, were they maintained. This effort would piggy- back nicely on the driving habits change already occurring on Helman, Randy, and Laurel, which are now 20 mph at all times, with motorcycle police enforcement. Now is ;=~n opportune time to change driving habits on Nevada St as well. The message would be simple: Drive 25 on Nevada, 20 by the school. Skeptics says Education is short-term, and probably not worth the effort° Neighbors believe changing driving habits is the key long-term, pointing to Jacksonville's success without bumpoutso Others said Helman bumpouts haven't slowed traffic even short-term, so bumpouts don't appear to be the answer in either time frame. Option 5. Implement the Public Works plan. We refer here to the J~uly, 2004 plan. Neighbors: A group of about a dozen families support the current plan from Public Works, and would like to implement it as soon as possible. Others feel bumpouts are being forced on the neighborhood by Public Works. Public Works is committed to their bumpout plan,.but we have major problems of conflict of interest, developer voting power changes at the 12th hour, lack of notice and due process for side streets, etc. The majority on Nevada St and side streets actively oppose the July 2004 plan on safety grounds and legal grounds° So this plan would probably be appealed° Because of the multiple, complex issues, a lot of energy and resources would then go into the legal conflict, and neighbors want everyone--city and neighborhood--to use limited resources to make the street safer for the kids. Option 6. Drop back one step and include side streets. This option tries to protect as much of the current work as possible. Council could abandon the current resolution, recuse the Director Of Public Works from any further involvement in the Nevada LID, and get details of any undisclosed conflicts of interest. Before Council votes on this LID, it may need to sort out serious legal issues of the developer's financial contributions and voting power° While that is being done, the neighborhood could back up one step, to where Paula unilaterally ex-communicated all side streets.. The entire neighborhood would review design options, and decide whether side streets are "benefitted" properties, with full or partial or no voting rights° (Tolman Creek Rd LID is one successful model for side street inclusion.) Quiet Village could then return to Council with a plan with the widest possible support and best chance of success. Neighbors: Intersection bumpouts affect side streets more than Nevada St residents who never have to turn through an intersection bumpout. Most sidewalk and crosswalk users will live on side streets, so many say it's only fair that they pay something. If a car hits a child on a bike because of a bumpout, the family in pain will Iprobably live on a side street. Nevada St taxpayers, whose lots get sidewalks and crosswalks, who would lose parkiing to bumpouts, and who would have to sleep with rumble-strip noise, are aclamant that their issues carry strong weight. Side streets need to be included in the discussion and possibly the LID, because they're directly affected, have strong feelings on the matter, and when it comes to soMng most of Nevada St traffic problems, they hold the key--the car key° Option 7. Option 8. Regardless of the option selected, in the final analysis, we'll need broad neighborhood support to successfully change driving habits, slow traffic enough to yield to pedestrians at crosswalks, and protect kids walking to school and riding bikes. For long-term success in the Nevada LID, we need slower traffic AND a stronger community. Art 488-3366 DRAFT FOR REVIEW'& COMMENT 2004-08-27 · On roadways with bike lanes the outer hghts should be placed to avoid the path of bicyclists. Either automatic (passive detection) or push'button activation is allowed. If push'button activated the proper signing should be attached next to the push- button, such as "PUSH BUTTON FOR CROSSWALK WARNING LIGHTS / WATCH FOR TRAFFIC". 6.6.7 Textured Crosswalks ODOT practice is to not install textured crosswalks. It is sometimes, however, a wish of a local road authority to install them. The perception is often times that the textured crosswalk alone will be more visible than standard crosswalk marking. But often times that is not the case, textured crosswalks can actually be LESS visible than conventional marked crosswalks (red brick tends to fade to black, especially at times of low visibility). Textured crosswalks can be rough, impeding the movement of pedestrians with wheelchairs and walkers. They can become uneven, presenting a tripping hazard to pedestrians, especially the sight impaired. Textured crosswalks are typically higher maintenance and some materials can become slick creating a slipping hazard. Installation costs are also high in comparison to conventional marked crosswalks. Agencies wishing to texture/mark crosswalks on state highways within their jurisdiction are required to submit justification for crosswalk texturing to the Region Traffic Mana!ger for review. On the state highway system, approval of the State Traffic Engineer is required. Ordinarily, a local jurisdiction agrees to enter into an Inter' Governmental Agreement with ODOT to assume responsibility for all costs associated with 'the crosswalks including maintenance. If textured crosswalks are used, they should be made of durable materials, such as stamped concrete, with minimal beveling. The textured surface should be built to adequate strength, with a good base resulting in low maintenance. All textured crosswalks should be supplemented with lateral white lines to increase their ,~isibility to motorists. Texturing should not be used at locations where crossings are not established because they might indicate a crossing to pedestrians (i.e., mid-block between alleys). Textured crosswalks require the approval of the State Traffic Engineer. Agencies wishing to install textured crosswalks should submit justification for texturing to the Region Traffic Manager/Engineer for review. Textured crosswalk design~ shall conform to the following: · Made of durable materials · Adequate strength with good base · Non-slip surface (even after wear) · Minimal beveling August 2004 6'25 Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in'the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be · formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from N~ ~v~Street improvements, at the address and tax lot shown below. Pro~3erty owner"~ Signature -~ Second Owner's Signat'ure (if applicable) Street Address T~x~ L~o~hm bet Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland:. Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County', Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. ~ 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners ,or owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. Property Owner's Signature Second Owner's Signature (if applicable) Street Address Tax Lot Numbe,' Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. .. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: '1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. :3. No "rumble-strip" or concrete crosswalks. ,4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. 'The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. · ,,,a,, ,,es.of rea! 'property benefitting from We a~:~ owners or owner's !ega! represe--* ]Nevada Street irnprovements, at the address and tax lot shown below. ]P~v ~rt~. (~tWann~e~s S~'gnature 115 W. Nevada St ,Street Address ~(~0nd.ewner's SignOre (if applicable) Linley M. Stanger 39~, 04~c 1~0 'Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote,. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip'' or concrete crosswalks. 4. NO relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are/~)~wners or qwner's leg at the address and tax lot shown below. Nev~/'~*"eet' '~J"'4J'v""~'ts,al representatives of real prope~y benefiEing from ~~~~~~,~,~/~~ ~//~/~///' ~~~ne~~t~re (if applicable) '-'~~~-~wn~r~ ~~ture Street Address / Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowem taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladde]r crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevad, d,d~ ~p~rovements, at the address and tax lot shown below. Pro~. 'ner's Signature Second Owner's Signature (if applicable) ~treetAddre~s- - 0~5 k~~~ X Tax Lot Number' Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County', Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. :2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street impr .v~he address and tax lot shown below. Prope~y Owner's Signature Second Owner's Signature (if applicable) Street Address Tax Lot Number' WED 14:1~ FAX HIV AIDS SURVEILLANC PAGE 83 ~oo~ Petition For LID-Street Improvement To Nevada Street To The Honorab/e Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a' Nevada Street LID be formed and that Nevada Street be improved with the following: 1. cor~crete sidewalk on the south side =f Nevada Street from Helman Street to Cambridge Street. 2, Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve, pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all Intersections unless not technically feasilble at a given intemection. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: I. No bumpouts or curb e~ensions of any ty_.p.e. 2. No narrowing of Nevada Street, 3. No "rumble-strl.p" or concrete crosswalks. 4. No relocation of storm drains. $. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby, We are owners or owner's legal representatives of real properly benefitting from Nevada Street Improvements'., at the address and tax lot shown below. Property Owner;is Signature Street Address ' Tax Lot Nu'&b-6r'' II I II , · Second Owne'r~$-Si~'~'ature (if applicable) Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not tecl~nically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that-there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. P~roPerty O{vner's Signature Second Owner's Signature (if applicable) Street Address Tax Lot Number' Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvem~e_nts, at the address and tax lot shown below. Property Owner"s Sig,g~rt'ure Second Owner's Signature (if applicable) Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 41. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and. crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all. intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: ,I. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3, No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. 'l'he costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. VVe are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. i~roperty Owner's Signature Second Owner's Signature (if applicable) Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street 17'o The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: '1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. ;3. Stop signs on ~side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: '1. No bumpouts or curb extensions of any type. 2. No ,qarrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 15. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. VVe are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, a.t the ac~d~, ss and tax lot shown below. i~/t~(~ty-Owner's Signature ~eco~d O~vner's SYgnat-ure (if applicable) iStreet Address "Tax Lot Number Petition For LID Street Improvement To NeVada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given Jir~tersection. 3. Stop signs on :side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. 'The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. VVe are owners or owner's legal representatives of real property benefitting from INevada Street improvements, at the address and tax lot shown below. '~~e'~y Owner s ~ignature ,Street Address 'Tax Lot Number SeCond 0w~n~s ~Jgn~ur~(f'f'applicable) Petition For LID Street Improvement To Nevada Street .... To The Honorable Mayor And COmmon Council Of The"City of Ashland: Oregon State Law empowers taxpayers to form an LID (LOcal Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County', Oregon, hereby petition and direct that a Nevada Street LID be 'formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. .^ 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improye pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. ... 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" .or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no. other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street irnprovements, at the address and tax lot shown below. ~r6perty Owner's Signature Second Owner's Signature (if applicable) Trustee, 791 Gle ndower Trust 791 Glendower St Street Address 11200 Tax Lot Number' Petition For LID Streetilmprovement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladde~r crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. ~roper~y Owner"s~gnature Se~'~ona-'-O~N-~n~'s ~ig~ure (if applicable) Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street 7'0 The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson CounlLy, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting the sidewalk on the south side and to' the north side. The crosswalks across Nevada Street shall be on the west side of all intersections unless not technically feasible. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpout.s or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-:strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery planted in the street. The costs directly related t,o this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property fronting or benefitting from the Nevada Street improvements, at the address and tax lot shown below. ~erty'~~/ Owner~ Signature Street Address Second Owner's Signature (if applicable) Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State LaW empowers taxpayers to form an LID (Local Improvement District) by majority vote. VVe, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: '1. Concrete side~valk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. ;3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: '1. No bumpouts or curb extensionS of any type. :2. No narrowing of Nevada Street. :3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. 'The costs directly related to this project and no other proposal shall be assessed 'upon the real property benefitted thereby. 'We are owners or owner's legal representatives of real property benefitting from Nevada Street irnprovements, at the address and ta,x Io! ~hown below. Property Owner's Signature Second Owner's Signature (if applicable) Street, Address Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State La~v empowers taxpayers to form an LID (Local Improvement District) Py majority vote. · -- We, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be 1formed and that Nevada Street be improved with the following: '1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. :2. Painted ladder' crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. :3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. 'We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. :2. No narrowing ,of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nev~3de-Street impro~ts, at the address and tax lot shown below. · Second O~ner's Signature {if applicable) Property Owner's Signature ~ Street Address Il .. Tax Lot Number Petition For LID Street Improvement To Nevada Street To The HonorablE; Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, JacksOn County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following' 1. Co~crete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all. intersections unless not technically feasible at a given intersection. 3. Stop signs on .,side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct, that there be' 11. No bUmpOuts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. .5. No trees or shrubbery or other plants in the street. The costs directly related to this projeCt and no other'ProPosal shall be assessed upon the real propeKy benefitted thereby. We are owners or owner's legal representatives of real prope~y benefi~ing from t~evada Street i~provements, at the address and tax lot shown below. ~=rope~y dwner s Signatur~ Second Owner's Signature (if applicable) Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable MayOr And' Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property.in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not teclhnically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: I. No bumpouts or curb extensions/of any type. 2. No narrowing of Nevada Street. /' 3. No, "rumble-strip" or concrete .c(rosswalks. 4. No relocation of storm drains. ~_ $. No trees or shrubbery or other pl£nts in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. Pr. oper~y Q~er"~ .~io nature ~ Street Address Tax Lot Number Seconcl' Owner's Sick'turk'(if applicable) .. Petition For LID Street Improvement To Nevada Street To The Honoral~le Mayor And Common Council Of The City of Ashland: .. Oregon State LaW empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property, in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: II. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. t/Ve hereby petition and direct that there be: '1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 15. No trees or sh~ubbery or other plants in the street. ']'he costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from INevada S~eet improvements, at the ad tax I?~hown below. 'Pr(~e. rt~n~r',,s, Signature ~.. ~e(Jond ~{r's Signatur"---~ (if applicable) ..... Street Address .. 'lax Lot Number Petition For LID Street Improvement To Nevada Street 7'0 The Honorable Mayor And Common Council Of The City of Ashland: Oregon State LaW empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: l[. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: '1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Stre~mprovements, at the address and ta~etpt shown below. Propert~ Owner's Signa~'re-'~-----.. S~:ond Ovvll~er's Signature (if applicable) Street Address Tax/Lo/~/t N~u mber Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: II. Concrete sidewalk on the south side of Nevada Street from Helman Street to - Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all- intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No.narrowing of Nevada Street. 3. No ',.'rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted .thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvements:, at the address and tax lot shown below. Property Owner's S~gnature Street Address Second 0~Jner's Signature (if applicable) :rax Lot Number Petition For LID Street'lmprovement To Nevada Street To Ti~e Honorab,le Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local ImproVement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to -Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no.other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from N~vada Street improvements, at the address and tax lot shown below. I~ )perty Owner"~Signature Street Address Second Owner's Signature (if applicable) 'Tax Lot Number' Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve ~pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. Property Owner's Signature Second Owner's Signature (if applicable) Street Address Tax Lot Number' Petition For LID Street Improvement To Nevada Street 7'o The Honorable Mayor And Common Council Of The City of Ashland: Oregon State La~/empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 11. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Stree[. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of ali intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct: that there be: il. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners o~r owner's legal representatives of real property benefitting from Nevada Street improvements, at the address a)3d-tax-taL~own below. · Property Owner's Signature S~co~d Ov~ner's Signature (if applicable) Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the .south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladde~r crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real pr~operty benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada St, reet, irnprovements, at the address and tax lot' shown below. ' Property Owner's Signature Second Owner's Signatu~ (~ applicable) Street Address Tax Lot Number' Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State LaW empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in. the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: II. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Streell. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and. crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all. intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets ;at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: '1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. ;3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. .5. No trees or shrubbery or other plants in the street. The costs directly, related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's le(.]al representatives of real property benefitting from Nevada Street ~rnprovements, at the address and tax lot shown below. Property Owner's Signature Second Owner's Signature (if applicable) Street Address ']'ax Lot Number Petition For LID Street Improvement To Nevada Street 7'o 7he HonorablE: Mayor And Common Council Of The City of Ashland: Oregon State Law empowers 'taxpayers to form an LID (Local Improvement District) 13¥ majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: II. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south' side and. crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on .'side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. ;3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm draiins. ,5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real.property benefitting from Nevada Street improvements, at the address and tax lot shown below. Property Owner's Signature :Street Address 'Tax Lot ~umber Se~:ond Owner's Signature (if applicable) Petition For LID Street Improvement To Nevada Street To The HonorablE: 'Mayor And Common Counc# Of TheCity of Ashland: Oregon State LaW empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners ,of record of real property in the City of Ashland, Jackson County, Oregon, her.eby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: ~1. Concrete sidewalk on the south side of Nevada Street from Heiman Street to Cambridge Street. ,. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets .at Nevada wherever allowed by ODOT regulations. We' hereby petition and direct: that there be: '!. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. !5. No trees or shrubbery or other plants in the street. The .costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. are owners or owner's legal representatives of real property benefitting from iNevada Street irnprovements, at the address and tax lot shown below. Property ~,¢ner ~, $i~~ore Second Owner's $i§n~ure {if applicable) ~Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by ma. iority vote. 1Ne, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. ;3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. VVe hereby petition and direct that there be: '1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. ,4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. 'The costs directly related to this project and no other proposal shall be assessed ~upon the real property benefitted thereby. 'We are owners or owner's legal representatives of real property benefitting from. Nevada Street. improvements, at the address and tax lot shown below. Property Owner's Signature .Second Owner's..Signature (if applicable) N~'rmam Tabachnick, T~ustee Tabach~ick Family Trust Evelyn Tabachnick 765 Cambrid$~e Street Address 391E O~AD I01 Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The"City of Ashland: Oregon State LaW empowers taxpayers to form an LID (Local Improvement District) by majority vote. VVe, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. ; 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. Wle hereby petition and direct that there be: 1.. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3.. No "rumble-strip" or concrete crosswalks. 4.. No relocation of storm drains. 5.. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street i~nprovements, at the address and tax lot shown below. ~ope~y Owner s ~ignature Second Owner's Signature (if applicable) Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The'*City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be 'formed and that Nevada Street be improved with the following: l.. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street,. ; 2. Painted ladder crosswalks connecting sidewalk segments on the south side and- crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasibl[e at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation o'f storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly' related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. Property Owner's Signature Street Address Second Owner's Signature (if applicabl.~ Tax Lot Number Petition For LID Street Improvement To Nevada Street TO The Honorable Mayor And Common Council Of The'City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be 'formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street.. ; 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada ,'St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street impro_y, ements, at the address and tax lot shown below. Property Owner's Signature Second Owner's Signature (if applicable) Street Address \oo~ Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And ,Common Council Of The"City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. VVe, the undersigned owners of record of real property in the City of Ashland, Jackson County, C)regon, hereby petition and direct that a Nevada Street LID be 'formed and that Nevada Street be improved with the following: 1.. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street.. .2;, Painted ladder crosswalks connecting sidewalk segments on the south side and. crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3.. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. Wle hereby petition and direct 'that there be: 1,, No bumpouts o:r curb extensions of any type. 2,, No narrowing of Nevada Street. 3,. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. VVe are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, ~ the address and tax lot shown below. Property Owner's Signature Second Owner's Signature (if applicable) Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street TO The Honorable Mayor And Common Council Of The'City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, J~ackson County, C)regon, hereby petition and direct that a Nevada Street LID be 'formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street.. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and. crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets aLt Nevada wherever allowed by ODOT regulations. We hereby petition and direct 'that there be: 1. No bumpouts or curb extensions of any type. 2. NO narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation o'f storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. PropertyS_~)wner's Si§nature Second Owner's Signature (if applicable) Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street TO The Honorable Mayor And Common Counc//Of The"City of Ashland: Oregon State LaTM empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be 'formed and that Nevada Street be improved with the following: l. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street.. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevad~ Stre~)rove~ents, at the address and tax lot shown below. F'r~per~ Owner's Sigh~ature - Sec~3'~d-~-~e~s Signat6r~ {if applicable) Street Address '['ax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: .o · OregOn State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. ~Ne, the undersig:ned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. ;Z. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a give~ intersection. 3. Stop signs on ~side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm draiins. !5. No trees or shrubbery or other plants in the street. ']'he costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from INey. ada Street improvements, at the address and tax lot shown below. ;Prol~e~ty~/-r~r s Signature ~econd Owner's ~lnature (if applicable) .Street Address ~ ' 'Tax Lot Number Petition For LID Street Improvement 3'0 Nevada Street 'To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State La~v empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following' 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to ,Cambridge Street. :2. Painted ladder crosswalks connecting sidewalk segments on the south side and ,crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks ;across Nevada Street shall be on the lower traffic side of all intersections.unless not · technically feasible at a given intersection. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. 'We hereby petition and direct that there be' 1. No bumpouts or curb exte'nsions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from N ev~dar~t~l; irnprovements, at the a~ax lot shown below. ~... ~/~-~---~¢r~,~er ~~ond(~ner's'Signature(ifap licable) ProPerty Owner's si~ature S p Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street To The HonOrable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not tecPnically feasible at a given intersection. 3. Stop signs on side streets; at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. Property Ov~ne~T~nature Second O~vner'S Sig ~ature (if applicable) Street Address Petition For LID . treet Improvement To Nevada Street ,. To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County', Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections un, less not technically feasible at a given intersection. 3. Stop signs o~ side streets a't Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benell:itted thereby. We are owners or owner's legal representatives of real property benefitting from ~e~ada ,~.treet improvements, at the address and tax lot shown below. Property O~wner's Signature Second Owner's Signature (if applicable) Street Address , /it, , oo Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The"City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be t'ormed and that Nevada Street be improved with the following: '!. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on ~side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: '!. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No ?rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. !5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner~'s legal ~presentatives of real property benefitting from Nev, ada Street impr~v~.me~ts-,-e~-~the address4and tax I .o~s~wn below. I=rop~Lrty Owner ;, Signature SeCoj~d owner's Signature (if applicable) :Street Address' Yax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that: Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the Iower~tCaffic side of all interSections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvement:s, at the address and tax lot shown below. ~oPerty Owner~s Signature Second Owner's Signature (if applicable) Street Address Tax Lot Numbe,' Petition For LID Street Improvement To Nevada Street -' ;Fo The Honorable Mayor And Common Council Of The"City of Ashland: Oregon State LaW empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, .Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be 'formed and that Nevada Street be improved with the following: 41. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada St;reet. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real projperty benefitted thereby. We are.owners or' owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. Property Owner's Signature Street A~ldress ' Tax Lot Number Second Owner's Signature (if applicable) Petition For LID Street Improvement To Nevada Street - To The Honorable Mayor And Common Council Of The"City of Ashland: Oregon State LaV~ empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: '1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and. crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on :side streets at Nevada wherever allowed by ODOT regulations. 1Ne hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. iF:)2~ ne~s~tu re Street Address Second Owner's Signature (if applicable) "]'ax Lot Number Petition For LID Street Improvement To Nevada Street TO The Honorable Mayor And Common Council Of The*'City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, J.ackson County, Oregon, hereby petition and direct that a Nevada Street LID be *formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street., 2.. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3.. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1,. No bumpouts or curb extensions of any type. 2.. No narrowing of Nevada Street. 3., No "rumble-stri:p" or concrete crosswalks. 4.. No relocation of storm drains. 5.. No trees or shrubbery or other plants in the street. The costs directly related to thais project and no other proposal shall be assessed upon the real property benefitted thereby. VVe are owners or owner's legal representatives of real property benefitting from Nevada Street irnDrovements, at the address and tax lot shown below. Property Owner's Signature Second Owner's Signature (if applicable) Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The CitY of Ashland: C)regon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: '1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder' crosswalks connecting sidewalk segments on the south side and. crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks ;across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. :3. No "rumble-strip" or concrete crosswalks. ,4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. 'The costs directly related to this project and no other proposal shall be assessed ~upon the real property benefitted thereby. line are owners or owner's legal representatives of real property benefitting from 1N/e~~ Street irnprovements, at the address and tax lot shown below. ]Prope/rtyC/O~er's Signature Second Owner's ~i~nature (if aPplicable) :Street Address ....... Petition For LID Street Improvement To Nevada Street 'lo The Honorable Mayor And Common Council Of The City of Ashland: Oregon State LaW empowers taxpayers to form an LID (Local Improvement DiStrict) by majority vote. We, tlie undersigned owners of record of real property in. the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be 1formed and that Nevada Street be improved with the following: '1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not llechnically feasible at a given intersection. 3. Stop signs on .side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: '1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. !5. No trees or shrubbery or other plants in the street. ']'he costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Neva~ Street improvements, at the address and tax lot shown below. Property Owner's S. ig.nature Second Owner's Signature (if applicable) Street Address ']'ax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: -Oregon State Law empowers taxpayers to form an LID-(Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to C;ambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on slide streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: -1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, .at the address and tax lot shown below. Property Owner's .Signature Street AddreSs Tax Lot Number Second (~wner's Signature (if applicable) Petition For LID Street Improvement To Nevada Street ;Fo The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. ~Ne, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: '1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the no:rth side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. :3. Stop signs on :side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 'l. No bumpouts or curb extensions of. any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm draiins. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. Property Owner's Signatbre Second Owner's Signature (if applicable) Street Address 'Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. VVe, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be 1formed and that Nevada Street be improved with the following: '1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks. across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. !5. No trees or shrubbery or other plants in the street. ']'he cOsts directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street i~rnpr, ovements, at the address and tax lot shown below. 'll~operty Owner s Signature Second Owner's Signature (if applicable) ;Street Address 'Tax LOt Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County', Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: I. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not tecPnically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from N/~vada Street i~, at the address and tax lot shown below. Property Owner% Sign~a~re Second Owner's Signature (if applicable) Street Address , Tax Lot Number' Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersig:ned owners of record of real property in the City of Ashland, .Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and. crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from N~a Street ~p. rovements, at the address and tax lot shown below. i~r~erty Ow[~r'.~gnature gnature (if applicable) Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street 'To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: '1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder' crosswalks connecting sidewalk segments on the south side and. crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks. across Nevada Street shall be on the lower traffic side of all intersections unless not llechnically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. 'The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefit-ting from INevada Street improvements, at the address and tax lot sh.own below. Property Owner's Signature Street Address Second Owner's Signature (if applicable) · 'Tax Lot Number Petition For LID Street Improvement To Nevada Street _ 'To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State La~v empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. ;2. Painted ladder crosswalks connecting sidewalk segments on the south' side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks acrosS Nevada Street shall be on the lower traffic side of all intersections unless not l:echnically feasible at a given intersection. 3. Stop signs on ~side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm draiins. !5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed uPon the real property benefitted thereby. We are owners or owner's legal representatives of real .property benefitting from Nevada Street improvements, at the addres~s and tax lot shown below. i=ro"lSe'rty Owher's Signature[ Second~)wner's signa~/ure (if applicable) Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by ma~jority vote. We, the undersig]ned owners of record of real property in the City of Ashland, ,Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: ~1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and. crossing Nevada St to the no;rth side. To improve pedestrian safety, the crosswalks. across Nevada S1Lreet shall be on the lower traffic side of all intersections unless not technically feasible at a given~ intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. INe hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. ;Z. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drai[ns. ,5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners o:r owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. i~roperty Owner's Signature Second Owner's Signature (if applicable) Street. Address Yax Lot Number Petition For LID Street. Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empower:s taxpayers to form an LID (Local Improvement District) by majority vote. We, the .undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that: Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs direcllly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. __ We are owners or owner's legal representatives of real property benefitting from Ney~da Stre~mprovements, at the address and tax lot shown below. Property Owl's S'{]dature e 'g re (if applicable) Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: ._ Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, .Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 41. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. Stree[ Address Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State I..aw empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street. 2. Painted ladder crosswalks connecting the sidewalk on the south side and to the north side. The crosswalks across Nevada Street shall be on the west side of all intersections unless not technically feasible. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-:strip" or concrete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery planted in the street. The costs directly related t.o this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property fronting or benefitting from the Nevada Street improvements, at the address and tax lot shown below. Property owner's Signature Street Address Second Owner's Signature (if applicable) Tax Lot Number Petition For LID Street Improvement To Nevada Street To The Honorable Mayor And Common Council Of The City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersi~gned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that. Nevada Street be improved with the following: 1. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cam'bridge Street. 2. Painted ladder crosswalks connecting sidewalk segments on the south side and crossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections un, less not technically feasible at a given intersection. 3. Stop signs on~ side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1. No bumpouts or curb extensions of any type. 2. No narrowing of Nevada Street. 3. No "rumble-strip" or conc. rete crosswalks. 4. No relocation of storm drains. 5. No trees or shrubbery or other plants in the street. The costs directly related to this project and no other proposal shall be assessed upon the real pr.operty benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nev~la Street ~provements, at the address and tax lot shown below. 15~op~,~ ~~"s Signature §econd Owner s S~gnature (if applicable) Street Address Tax Lot Number Petition For LID Street Improvement To Nevada Street TO The Honorable Mayor And Common Council Of The'-City of Ashland: Oregon State Law empowers taxpayers to form an LID (Local Improvement District) by majority vote. We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition and direct that a Nevada Street LID be formed and that Nevada Street be improved with the following: 1.. Concrete sidewalk on the south side of Nevada Street from Helman Street to Cambridge Street.. 2.. Painted ladder crosswalks connecting sidewalk segments on the south Side and c~rossing Nevada St to the north side. To improve pedestrian safety, the crosswalks across Nevada Street shall be on the lower traffic side of all intersections unless not technically feasible at a given intersection. 3. Stop signs on side streets at Nevada wherever allowed by ODOT regulations. We hereby petition and direct that there be: 1.. No bumpouts or curb extensions of any type. 2.. No narrowing of Nevada Street. 3.. No "rumble-strip" or concrete crosswalks. 4.. No relocation olf storm drains. 5. No trees or shrubbery or other plants in the street. Tlhe costs directly related to this project and no other proposal shall be assessed upon the real property benefitted thereby. We are owners or owner's legal representatives of real property benefitting from Nevada Street improvements, at the address and tax lot shown below. _ ~~, Owner/r~s Signature Property Street Address Second Owner's Signature (if applicable) 'B Tax Lot Number Jackson County records show P D Flannery and Paula Brown (PO Box 1079, Ashland) own this house, at 800 Cambridge, inside the Nevada St LID, next to Billings subdivision. Paula Brown is also Ashland's Director of Public Works, which is responsible for Nevada LID recommendations. fhe most recent plans show the sidewalk was to be inside the old. curb, but ublic Works approved moving the sidewalk into the street, without public view, without drawings° Mike Peru built and paid for this fence and retaining lWest side of fence, next to Billings subdivision, showing length, full height, and I extent of work. I side' WeS{ ie~,' ~X,{ {o' Billings subdivision, showing extensive block retaining all and full height fence. Fruit Basket Upset In Nevada St LID We just learned that Billings developer Mike Peru gets 69 of 125 votes in the LID decision 'at the City Council public hearing on Tuesday, Sep 7, 7pm. This 12th hour change is another example why the Nevada LID process is unlike any ,Ashland LID ever° When I asked Jim Olson if any other LID received a post card like Nevada St residents just received, he said no, everything about this LID was different-it has a life of its own. He said he'd done over 100 LIDs and had never seen anything like this one. Mike Peru got 1 post card, but his remonstrance vote Tuesday counts for 69 lots, the number of unsold lots in tile 72-1ot subdivision. All current Nevada St residents combined get 53. Public Works drew the LID boundary so side streets get no votes. That boundary is an issue. So is the proposed design. Everyone can speak at the public hearing. During August, I reviewed the proposal, intersection by intersection, with Nevada SI residents. Most Nevada St residents oppose the current Public Works bumpout plan and object to the unusual process used in our LID. The 9 votes on Option 2 at the June 21 neighborhood meeting did not ~-represent the Nevada ,St majority. The majority oppose the Helman intersection design, because the large wrap-around bumpout clogs an already congested 5-way intersection. The proposed crosswalk is inside the 4 corners of the intersection, violating standard traffic safety design, to get pedestrians away from common collision paths. Residents expect the "improvements" to cause an accident. (See pictures.) The majority oppose the Voris and Michelle design-they want crosswalks on the Iow-traffic west side, where fewer pedestrian-car conflicts improve safety. They oppose the Glendower design because the bumpouts relocate the storm drain and the bumpout crosswalk dead-ends into shrubbery, which makes no sense. They oppose the Cambridge design, because the sidewalk is moved into a bumpout in the street, and that violates their guiding principle--get the kids out of the street/ They believe the Cambridge crosswalk is too far from the intersection to be used. Overall, they believe the plans before Council are unsafe fcr their families. They voiced these issues before and are upset that Public Works didn't listen. Many, on and off Nevada St, believe the process has been affected by unusual staff actions, and that because due process has not been followed in our LID, basic rights of citizens and taxpayers are being violated. The LID development process is controlled by Public Works, Paula Brown, Director. It t.rns out that Paula Brown has a personal financial interest in the outcome of the Nevada St LID. Jackson County records (www. co.jackson.or, us) show that one lot in the Nevada St LID, the house at 800 Cambridge, is owned by' by P D Flannery and Paula C Brown, PO Box 1079, Ashland. I asked Barbara Christensen, City Recorder for Ashland, if Paula Brown had disclosed in writing a potential -bonflict of interest. Barbara said no, that any such document would go to' Council through her, and no such documents had been filed. Paula Brown reports to Gino Grimaldi, city administrator° Gino explained that Paula Brown is a department head, and that department heads are appointed by City Council. ORS 244 120 (1) ...when met with an actual or potential conflict of interest, a public official shafl...nofify in writing the person who appointed the public official to office of the nature of the conflict, and request that the appointing authority dispose of the matter giving rise to the conflict. You can read online the legislation of the state of Oregon, called Oregon Revised Statutes (ORS for shod). Conflict of interest laws are in Section 244: <www. leg.state.or, us/ors/244.html>o Paula Brown's property and the property across the street, also owned by a city employee, just got a new sidewalk, increasing property value. Barbara said Mike Peru told her he paid L TM for the sidewalk concrete work. (See pictures.) With LID records released at the last minute, the Director Of Public Works proposes that her property, and the city employee's property across the street, get a 50% discount on LID assessment, not the full-price that all other Nevada LID lots have to pay. ORS 244.040 Code of ethics. The following actions are prohibited regardless of whether actual conflicts of interest or potential conflicts of interest are announced or disclosed pursuant to ORS 244.120: ORS 244.040 (1) (a) No public official shall use or attempt to use official position or office to obtain financial gain or avoid financial detriment that would not otherwise be available but for the public official's holding of the official position or office... There's more. The most recent (June 2.003) drawing for the 800 Cambridge sidewalk shows the sidewalk was to be built inside the curb, extending all the way to the intersection, as normally done. Instead, it was built in the street. This increases property value because the homeowner gets the financial benefit of the sidewalk, while still being able to use the easement land for plantings and irrigation, as done at 800 Cambridge. The Planning Dept approved the drawings, which included the only entrance to the subdivision. Public Works made the change. I asked Jim for the drawing showing the sidewalk in the street. He said there is no such drawing, the drawing will be an "As-Built", when the project is done. Sidewalk work there stopped months ago. Apparently, sometime in the future, they'll draw what they did, since they didn't do what was drawn. ORS 244.040 (4) No pubfic official shall attempt to further or further the personal gain of the public official through the use of confidential information gained in the course of or by reason of the official position or activities of the public official in any way. The drawings show the sidewalk on the 800 Cambridge easement. The city recorder said Jim told her the sidewalk engineering costs were paid as part of the LID. How can it be part of the LID costs, when the sidewalk is already poured, and the LID hasn't been formed yet? The city recorder said Jim told her that Public Works gave verbal approval to move the sidewalk into the street. That's an existing public street, not inside Billings subdivision. That would mean this public street was redone by agreement between the c~eveloper and Public Works (Paula Brown, Direct:or) and possibly the homeowner (Paula Brown, second ov,,ner). No public notice. No public review. No drawings. No landing. No crosswalk. Mike Peru also said he paid for the block retaining wall and new fence, which appear to be on Paula Brown's personal property. The new retaining wall and big, beautiful wooden fence wrap around 2 sides of the 800 Cambridge property. Both are long and costly. (See pictures.) ORS 244.040 (5) No person shall offer during any calendar year any gifts with an aggregate value in excess ol' $100 to any public officiaL..if the person has a legislative or administrative interest in a governmental ager~cy...over which the official exercises...any authority. The Public Works Director came to the Nevada Citizens Panel meeting in March and said the citizens should stop meeting, and that we didn't understand our role. The citizens ,refused to disband. In the public Nevada LID folder, an unsigned, undated document explains: "The engineen'ng department's role is to define the benefitted boundary--in essence the local improvement district-then go through the motions of gaining boundary approval, designing the improvement, cost estimates, cost sharing apportionment and holding typically 3 public meetings to scope and refine the design." (copy attached, bold added). Members of the Citizens Panel (thank you, side streets) researched multiple techniques to slow traffic, reviewed case studies from many cities, and in May proposed several alternatives using the standard 3Es-- Education, Enforcement, Engineering. Public Works ignored them all, and returned with 3 proposals, all bumpout variations. The Public Works Director told Council on Aug 3 (draft minutes online) that Council was not asked to approve the LID design, only the LID boundary, and that Public Works was considering more changes, including more traffic calming elements and a second sidewalk. The note on the mail-in postcard from 800 Cambridge says similarly. Both are opposed by the neigl-C)orhood. This LID process change gives Public Works the same power exercised on the sidewalkinext to Paula's house--to pour the concrete differently than was drawn, and redraw the plan after,the fact. You can view the online video of the important 5 minute discussion (most of which isn't in the minutes) at www. ashland.or, us, City Council, August 3 meeting. The important Nevada LID discussion begins at tape counter 2:14:00. These issues, plus those, below, further erode public trust in city government. ORS 244.010 Policy (1) 'The Legislative Assembly hereby declares that a public office is a public trust, and that as one safeguard for that trust, the people require that all public officials adhere to the code of ethics set forth in ORS 244.040. In January, we clarified that side streets could be included in our LID, like the Tolman Creek LID. Since the boundary is drawn around "benefitted" properties, the boundary discussion was postponed until the design was clarified. In May, side street neighbors proposed that they be included in the LID, with partial voting rights and financial responsibility° This option recognizes that Nevada St changes affect the entire neighborhood, and that we need every driver's support to solve our traffic safety issues. It also acknowledges that Neva,da St homeowners have different concerns, like bumpout parking loss and rumble- strip crosswalk noise. Paula refused to consider any partial inclusion alternative, even though Ord. 13.20.060. B gives Council the right to spread the assessments according to the special benefits from the improvemenL Paula Brown used that ordinance to propose a 50% discount for her property, but refused to even discuss such an option for the 200+ neighbors who live in Quiet Village and drive New, da St every day. Council defines the LID boundary on Tuesday, 7pm. There's another conflict of interest issue in the boundary decision. Paula Brown and P. D. Flannery also own the house next door, at 810 Cambridge. By drawing the boundary to exclude side streets and thus her second house., the Director Of Public Works avoids an additional assessment. Instead of resolving the conflict of interest issue, and exploring the promising option of drawing the LID boundary around all lots benefitting from the improvements, the Director Of Public Works ex-communicated all side streets on June 2.1, saying they "would get no vote in the LID or any option discussion. She removed all their names 'from the Public Works mailing list. Paula says that side street neighbors get no vote because they aren't adjacent to the sidewalk. Billings lots aren't adjacent either, yet she drew the Nevada St LID to include them. And now, the developer gets 69 remonstrance votes. New, da St taxpayers get 53. The developer gets 1 block vote that's more than all current horneowners combined, because of the Public Works-drawn boundary. The developer's financial interest is an esthetically appealing, tree-lined entrance to the subdivision, so he can sell homes at top clollar during the 3-year buildout plan. The official ground rules for the Nevada St LID, confirmed by Jim Olson at the Dec 16 meeting, were that the developer had no votes in the LID decision, but was required to participate financially as a condition of subdivision approval, since Nevada St is the only entrance or exit for the subdivision. I met with Paula and Jim, and asked Paula for her legal basis to exclude side streets. She said Ordinance1999-09 limits LID properties to those lots fronting or adjacent to the improvements. I pointed out [hat Ord. 1999-09 says no such thing, and in fact says the LID boundary includes benefitted properties. Since over 90% of those surveyed on si,de streets said they were di'rectly affected by the imp'rovements, [hey should be included. She said it didn't matter, she would take the LID boundary excluding side streets Io Council, and if side streets have a problem with it, take it up with Council. So be there Tuesday. After learning some of our difficult issues, Mayor DeBoer suggested to me that we request a postponement of the public hearing. I presented that request to Council on August 17, asking that the resolution hearing be suspended, and that the entire neighborhood, including side streets, be re-noticed when the plans are done, valid budgets are available, and due process for an LID was followed. (Ord. 13.20.150 gives Council the power to abandon LID proceedings at any time.) I explained that the neighborhood had no idea that Council plans to vote on the December traffic island plan, which Jim Olson set aside in a public neighborhood meeting and hasn't been reviewed since. Almost everyone was opposed to this plan, with large wrap-around intersection bumpouts and a large traffic island in the street. In the foi~ow-up meeting with Mayor DeBoer on Aug 25, he explained that the norma~ process for a neighborhood to object and receive a postponement, called a remonstrance, isn't available to us, because the developer gets 69 of 125 votes. Our new city attorney, Mike Franell, now interprets Ord. 13.20.050. C (www. ashland.or, us) as saying Mike Peru has full authority to cast ali 69 remonstrance votes as he wishes, and is not bound by the signed agreement to the contrary establishing conditions for the subdivision (see enclosed contract). This new interpretation is an extraordinary new power given to Ashland developers, who've signed similar documents. The city attorney's positiop is that the neighborhood can object to the city plans, but it will be sustained only if Mike Peru joins the objection. Ord. 13.20.040. B says: Notice shall be n;ade...by mailing copies of the notice by first class mail to the owners of lots affected by the improvement. It says "affected", not "included"° Side street homeowners are strongly affected by the improvement, but they didn't receive a notice. As occurred last December, many side street residents don't realize their only opportunity to object is Tues, Sep 7, 7pm. Objections need to publicly stated during the public hearing process. If you object to the December traffic island plan or the most recent Public Works plan mailed only to Nevada St resident.s, attend the public hearing on Sep 7 and voice your objection. If you want to postpone the hearing to find out what happened on the Director Of Public Works' Nevada St property, say so. You can simultaneously email everyone on Council at <council@ashland. or. us>. ODOT (Oregon Dept Of Transportation) leadership told me that ODOT opposes rumble-strip, textured concrete crosswalks all over the state of Oregon, due to several problems. (1) Safety. Concrete crosswalks become invisible, drivers don't see them or respect them, endangering pedestrians. (2) Many in the disabled community actively oppose them, because they make it difficult for wheel chairs to bump- bump-bump their way across the street. People with walkers and canes have difficulty navigating uneven pavement. Disabled pedestrians want brightly marked crosswalks and even pavement. They want to watch for traffic, not bumps. Blind pedestrians use the texture to help them cross. (3) They're very expensive, a high-ticket item without gains for the extra money. We have cheaper and better alternatives. (4) They often have high maintenance costs long-term, as trucks damage them where concrete meets pavement. For us, that means the same concrete trucks that poured the rumble-strip crosswalks would destroy them driving in and out of Billings. Public Works and City Council have no research evidence that bumpouts or rumble.strip crosswalks improve safety. One study reported to us by Bike &Ped Commission found that bumpouts led to more bicycle accidents. The preliminary decisions of Public Works and the Sep 7 decisions of individual Council members will be based on personal opinion. Your opinion counts too, especially .since this neighborhood drives and bikes Helman bumpouts and rumble-strip crosswalks every day° You can attend and explain to Council any safety problems you've experienced on Helman due to bumpouts. Council makes the LID decision on Sep 7. LID decisions are appealed through a writ of review with the District Court/Oregon Court of Appeals. To protect your legal rights, speak on Tue~;day at, 7pm. If you have written evidence, emails, letters, diagrams, pictures, etc., deliver them by 5pm on Tuesday, Sep 7 to Barbara Christensen (office in City Hall at Lithia Plaza). Th(; safety breakthrough on Nevada St will occur when drivers drive slow enough to stop for pedestrians, like the Plaza downtown. The Nevada St majority believe the best way to improve safety and slow traffic is: (1) Use a south-side sidewalk to get the kids out of the street in advance of Billings traffic. (2) Use high-visibility painted ladder crosswalks and stop signs so pedestrians can cross the street safely. (3) Support it with a total neighborhood Educatioh effort to change driving habits, with Enforcement support. Police Chief Mike Bianca told me the Police Dept would be ~bappy to work with the neighborhood on this. (4) No bumpouts, no rumble-strip crosswalks, no relocation of storm drains, no trees in the street. The August survey found even more people opposed to b. umpouts and rumble-strip crosswalks than the April survey. The more neighbe, rs learn about bumpouts and rumble-strip crosswalks, the less they like them. The majority want a simple, safe plan, and believe the Public Works plan is neither. The majority want a community-building Education and Enforcement effort to address safety issues before Engineering the street, which cities across America call the 3Es. At this point, one course of action is for Council to abandon the current resolution for failure of due process, recuse the Director Of Public Works from any further involvement in the Nevada LID, and get the details of any undisclosed conflicts of interest. Before Council votes on this LID, we may need to sort out the serious legal issues of the developer's financial contributions and voting power. While that is being done, we need back up one step, to where Paula unilat~ ally ex-communicated all side streets. The entire neighborhood needs to see the design options, and d.-~cide whether or not side streets should be in the LID, with full or partial or no voting rights. Quiet Village can then return to Council with a plan with the widest possible support and best chance of success. Th9 rights of Nevada St taxpayers, whose lots get sidewalks and crosswal!~s, need to be respected° And side streets need to be included in the discussion and possibly in the LID, because they're directly affected. Intersection bumpouts affect them more"than Nevada residents who never have to turn through an intersection bumpout. Most sidewalk users will live on side streets. If a car hits a child on a bike, because of a bumpout, the family in pain will probably live on a side street. We need broad neighborhood support to change driving habits, slow down and yield to 'pedestrians at crosswa',~s, and protect the kids. We need you to attend on Tuesday and tell Council to vote for or against the Nevada LID with its current boundary, design, and developer voting power° If you have other alternatives, that's the time to suggest them to Council. The facts speak for themselves. And so must you. You have one chance--next Tuesday, Sep 7, 7pm, City Council meeting, at the'Civic Center, 1175 E. Main St, oy the Police Dept (east of Mountain). Circle it on your calendar. If you've never spoken at a public he,ring before, now is the time° You can tear off and use the speaker form on the last page of this report° Just add your name and address° Give the form to Barbara (she sits front right) at the start of the meeting° If you have health problems preventing you from staying long, check the box I added at the top, to info,tm the mayor. The mayor determines the speaker presentation order, and he may allow those with health p,'oblems to speak first. You'll probably have 3 minutes to speak. If you wish, you can write out what you wish to say, or talk from the heart on the spot. Even if someone has spoken to the same issue as you, it's impor[ant that you speak, even briefly, so Council hears you. If you're uncomfortable speaking in public, you can ask a friend or neighbor to read your prepared remarks. If you don't wish to speak, please attend anyway, so you can see and hear first-h~.nd what Council decides. For more information, call Art at 488-3366. You can email me at NevadaCitizensPanel@yahoo.com, but I may' not be able to respond by Tuesday. See you Tuesday night, 7pmo If possible, please arrive early° f!umble-stdp crosswalk at Heiman Elementary School, on Helman near Nevadae is is what drivers see. Note lack of contrast at crosswalk compared to bdght ire sidewalk at right. This picture was taken at high'noon, full sun, no clouds, filters (see car shadow). IBumpout on Helman St at Orange St, just south of Helman Elementary School° Public Works measures bumpout distance to top of the curb. Note additional distance of gutter and curb cut. Note how far children on bicyclists have to pull out from curb to miss the wheel-grabbing seam and uneven patched pavement. Unusual, dangerous 5-way Nevada St intersection at Helman St. Note "invisible" rumble-strip concrete crosswalk. The crosswalk edges were re-painted 2 weeks before this picture was taken. Looking north across Nevada ,r.ttdog park entrance is on the right, bike path on left. They "share" a stop sign.Tl~is is also the greenhouse delivery entrance (greenhouse on right). Popular dog park entrance is l-lane, 2-way traffic. Bike path has a car-blocking post, so bicyclists enter slowly. As bicyclists from W. Nevada (left of picture) slow to turn left onto bike path, cars', pass them on the left, not knowing the bike path/dog park entrance is here. There are no signs for dog park or bike path on Nevada or Helman. The Nevada majority think bumpouts would cause accidents, because the bumpouts 'would make this intersection even more congested, and take away the "out" that bicyclists and drivers currently have, leaving both squeezed inside the bumpout funnel. LIDs LIDs have almost always been somewhat contentious. The 1999 LID Resolution set standards for payments and · · . LIDs as we know them in Ashland are always some type of street improvement. Some are as minor as sidewalks- up to the full blown street paving, drainage, sidewalks, driveways, etc. The resolution includes the specific amount of financial participation [60% of the total costs for sidewalk improvements and 50% of the total costs for engineering and administrative fees]. This project has been in the City's CIP for the past 4 years. This project is part of the City's transportation system plan (TSP) to provide safe links to schools. The primary improvement for this project is to provide sidewalks and a safer neighborhood street. This is still the case. Process I think this project has gotten off to an awful start. There appears to be mis-trust in City staff· I suggest we take a break so that the engineering staff can pull together some different ideas and conceptual drawings and bring these drawings back for a new start for the LID process. I would suggest we take at least 3-4 months- time for us to evaluate options, see how the traffic calming measures are working in downtown and on Tolman Creek Road. We could come back to the neighborhood as early as July, but as this typically conflicts witlh summer vacations, it might be better to plan for mid/late September to have the first neighborhood meeting. Meetings and Decisions 1. This first meeting would be a review of the three alternatives and desired outcomes for the project. At this first meeting, if there is an option that is absolutely not going to work for the neighborhood, it would be taken off the table. If there are missing elements or other comments, staff would take those back to the engineer for inclusion in one or more of the altematives. 2. The second meeting would be a decision on the preferred option, and the final meeting would be to present final costs and take comments on the final adjustments to the final drawing. The first two meetings would be appropriate for a larger neighborhood to provide comments. 3. The final meeting will be pdmadly a meeting for the LID participants only as that is a time to make subtle design changes and to evaluate costs. 4. Council: At the conclusion of this meeting, staff will take the design and LID to the council for design approval and LID formation (looks like December if we do not start until September). There could be a public headng or more likely a time for public comment. SECTION 4. Neighborhood Planning Process. Prior to the formation of an LID, city staff shall notify the residents of the affected neighborhood of the possibility of the LID formation. Residents shall be given the opportuni ,ty to comment and make suggestions on initial street design and potential units. Minimum street standards shall be maintained, however, unless the council by resolution specifically authorizes specific changes for a particular project. Main Reason for the project is safety- safe routes to school, safe neighborhoods. We will have sidewalks and some sort of engineering solutions to slow traffic for this neighborhood street. Likely there will not be 100% participation in the process nor will there be 100% support. We will weigh the impacted neighbor's views more heavily in the decision process. Laurel is in the FY06 budget for construction - there may be things we can do on Nevada that will positively impact what we do on Laurel. CITY OF ASliUUID, OREGON AGREEMENT ,OWNER: Billings Ranch Golf Group,LLC ADDRESS: 781 Eastridge Drive, Medford, OR 97520 PROPERTY: 39 1 E and 05 200 TWP RANGE SECTION ASSESSOR'S MAP # TAX LOT#(s) 39 1E 05AD 1900 'I'WP RANGE SECTION ASSESSOR'S MAP # TAX LOT # (s) STREET ADDREss: 1140 Jackson Road [)ATE: February 6, 2004 As the owner(s) of the property listed above, I hereby consent to the following improvements, dedication, or other actionS as required by the City of Ashland, and agree 'to bear the proportionate payment of associated costs. This Agreement is to be binding upon myself/ourselves, my/our heir(s), executors, and assigns, and it is my/our express intention that this Agreement shall run with the land, so that fulfillment of the items listed below shall be binding upon future owners of the property. ACTION: t) AGREE TO PARTICIPATE IN THE LOCAL IMPROVEMENT DISTRICT FOR THE FUTURE SIDEWALK AND TRAFFIC CALMING IMPROVEMENTS TO NEVADA STREET; AND AGREE NOT TO REMONSTRATE TO THE FORMAT'ION OF SUCH LOCAL IMPROVEMENT DISTRICT; AND AGREE TO PAY ASSIGNED SHARE OF SUCH DESIGNATED IMPROVEMENT COSTS. DA~'E ' SIGNATURE DATE STATE OF ) County of On this ~ay of) /~~---- ~ ,2(~, before me personally appeared, /( '-~'~"/..,y' . ,whose identity was proven to me on the basis of satisfactory evidence to be the person(s) whose name(s) is (are) subscribed to this instrument, and acknowledged that he (she)(they) executed the same. .:, OFFICIAL SEAL ~..'~ JAMES H OLSON ~[~l~)j~ NOTARY PUBLIC - OREGON COMMISSION NO. 362969 MY C_OM_MI_SS_IO_N E_~_E_S DEC. 8, 2006 Please schedule me early during the public hearing, due to health problems. SPEAKER REQUEST FORM Requiredblarne Required~omplete Street address (No P.O. Boxes) Date Sep 7, 2004 Optional:Phone Email address PUBLIC FORUM Items that are NOT on the current Agenda 3-5 minute limit per speaker (Time allotment is at the discretion of the Mayor) Total time allowed for Public Forum is 15 minutes THE SUBJECT IS: CURRENT AGENDA TOPICS Please indicate below which Agenda Topic you wish to speak on 3-5 minute limit per speaker (Time allotment is at the discretion of the Mayor) THE TOPIC IS: Nevada St LID PUBLIC HEARING LAND USE APP~S PLEASE NOTE: If you want to provide evidence involving a Land Use Appeal, please indicate if you are in FAVOR or OPPOSED to the application. IN FAVOR OPPOSED Some Nevada LID Options For City Council Tuesday, Sept 7, 2004" During Design Review meetings with Mayor DeBoer and 5 of 6 city council members, several options emerged to deal with the Nevada LID situation. As I surveyed the neighborhood, I informally asked citizens their reactions. This report articulates 6 options and preliminary reactions. Option 1. Implement the majority consensus plan. Like the Jan-Apr survey, the August-Sept survey is finding strong consensus on how to resolve traffic problems on Nevada St: (1) south-side sidewalk to get the kids out of the street, (2) painted ladder crosswalks and side street stop signs so they can cross safely, and (3) a total-neighborhood Education and Enforcement effort to change driving habits--drive slow enough to yield to pedestrians at high-visibility crosswalks. The consensus process articulated in March was used: (1) identify the key elements neighbors thought would work, (2) coalesce consensus components into an meaningful package, and (3) verify consensus on the total LID plan. The plan is simple, but not simple-minded. After reviewing options, neighbors believe this plan will be more effective for improving safety than the bumpout plan, which has unintended consequences and added dangers to bicyclists. Option 2. Do nothing. The easy solution is to abandon LID proceedings and do nothing. Mayor DeBoer said he recommended this for Gresham, where residents couldn't agree. He explained that LIDs are for the neighborhood, and if they don't want them, or there's a lot of controversy, then it doesn't make sense to pursue the LID. Neighbors: There's no urgency at this point from Billings traffic, because Mike Peru can't sell custom homes at golf course prices without a golf course, which has stalled. The problem of construction traffic speeding can be handled through Mike Peru and the handful of current contractors. Those who have worked on this LID for 2 years are eager to get started on implementation. Disadvantages: we don't get the kids out of the street for a while longer, and we lose the best tool we have to slow traffic--painted ladder crosswalks. If the choice is between do nothing and bumpouts, most chose nothing. If the choice is between nothing and the majority plan (sidewalk, ladder crosswalks, stop signs), they chose the majority plan. Option 3. Do sidewalks only. One option is to do the part(s) that almost everyone agrees with, and not do the controversial parts. Public Works and neighbors agree on a south-side sidewalk and side street stop signs, so maybe we could just do that much. Neighbors: This may be okay. At least we could get the kids out of the street, which solves half the problem. Painted crosswalks and stop signs are not capital items, and could be handled outside the LID, so we have flexibility there. Public Works and neighbors disagree on crosswalks (locations, style, bumpout attachments), so would we just pour the sidewalk and landings, and have no crosswalks to the north side? Converting yield signs to stop signs are on both Public Works plan and citizens' plan, so neighbors don't have a problem with that. They're only $50 each, so it's an inexpensive solution. Many don't think stop signs .... will change anything: "most stop now, and those who don't, won't pay any attention to a stop sign". We don't meet ODOT volume warrants for any stop signs, so they would all have to be on an exception basis. Option 4. Do painted ladder crosswalks only. The neighborhood believes painted ladder crosswalks and a total Education effort to stop for peds at crosswalks will slow traffic more than bumpouts. Council can test this. Painted ladder crosswalks are so inexpensive ($250 each), they're not a capital expenditure. They can be done at any time. Neighbors: Why not try it? Some have already suggested a trial run before pouring concrete and this option is in that spirit. We have the issue of how to handle landings, and one temporary option is the approach already used on Laurel at Randy, and Oak at Nevada, which have some crosswalks without landings. Option 4 allows.the neighborhood to do Education FIRST, before Engineering the street. When the neighborhood says 3Es, they mean Education and Enforcement BEFORE Engineering street impediments, not all 3 at the same time. For example, the radar trailer'sign, which got high 'marks in February,, is a volunteer effort, so we would need to find and train volunteers to handle the sign. A 6-12 month test could be done to determine if the Education-Enforcement effort changed driving habits and maintained them. This effort would piggy-back nicely on the driving habits change already occurring on Helman, Randy, and Laurel, which are now 20 mph at all times, with motorcycle police enforcement. Now is an oppodune time to change driving habits on Nevada St as well. The message would be simple: Drive 25 on Nevada, 20 by the school. Skeptics says Education is shod-term, and probably not worth the effort. Neighbors believe changing driving habits is the key long-term, pointing to Jacksonville's success without bumpouts. Others said Helman bumpouts haven't slowed traffic even short-term, so bumpouts don't appear to be the answer in either time frame. Option 5. Implement the Public Works plan. We refer here to the July, 2004 plan.. Neighbors: A group of about a dozen families support the current plan from Public Works, and would like to implement it as soon as possible. Others feel bumpouts are being forced on the neighborhood by Public Works. Public Works is committed to their bumpout plan, but we have major problems of conflict of interest, developer voting power changes at the 12th hour, lack of notice and due process for side streets, etc. The majority on Nevada St and side streets actively oppose the July 2004 plan on safety grounds and legal grounds. So this plan would probably be appealed. Because of the multiple, complex issues, a lot of energy and resources would then go into the legal conflict, and neighbors want everyone--city and neighborhood--to use limited resources to make the street safer for the kids. Option 6. Drop back one step and include side streets. This option tries to protect as much of the current work as possible. Council could abandon the current resolution, recuse the Director Of Public Works from any further involvement in the Nevada LID, and get the details of any undisclosed conflicts of interest. Before Council votes on this LID, it may need to sort out the serious legal issues of the developer's financial contributions and voting power. While that is being done, the neighborhood could back up one step, to where Paula unilaterally ex-communicated all side streets. The entire neighborhood would review design options, and decide whether side streets are "benefitted" properties, with full or partial or no voting rights. (Tolman Creek Rd. LID is one successful model for side street inclusion.) Quiet Village can then return to Cour~:il with a plan with the widest possible support and best chance of success. Neighbors: Intersection bumpouts affect side streets more than Nevada St residents who never have to turn through an intersection bumpout. Most sidewalk and crosswalk users will live on side streets, so many say it's only fair that they pay something. If a car hits a child on a bike because of a bumpout, the family in pain will probably live on a side street. Nevada St taxpayers, whose lots get sidewalks and crosswalks, who would lose parkir:g to bumpouts, and who would have to sleep with rumble-strip noise, are adamant that their issues carry strong weight. Side streets need to be included in the discussion and possibly the LID, because they're directly affected, have strong feelings on the matter, and when it comes to solving most uf Nevada St traffic problems, they hold.the key-the car key.~ Option 7. Option 8. Regardless of the option selected, in the final analysis, we'll need broad neighborhood support to successfully change driving habits, slow traffic enough to yield to pedestrians at crosswalks, and protect kids walking to school and riding bikes. For long-term success in the Nevada LID, we need slower traffic AND a stro.nger community. Art 488-3366 CITY OF kSHLAND Council Communication TITLE: DEPT: DATE: SUBMITTED BY: APPROVED BY: AFN Quarterly Report Electric & Telecommunication September 7, 2004~ Dick Wanderschei0~~/ Gino Grimaldi Synopsis: This is the fourth quarter report for FY 2003-04. It covers the period of April 1, 2004 to June 30, 2004. Recommendation: This report is for informational purposes only and no council action is required. Fiscal Impact: There is no fiscal impact. Background: As a part. of the work done by the AFN Advisory Committee in fall 2001, a quarterly report format was developed. This first report was completed in November 2001 (Old Plan) and reports have been submitted for each quarter since then. The last report was submitted to the Council on May 4, 2004 and included AFN numbers for the period of January 1, 2004 through March 31, 2004. This report will add the last 3 months of FY 2003-04 to that data. The targets reported in the text, alongside the graphs of the report, include the revised Navigant Pro Forma targets in the 2004 Plan and the 2001 Plan targets. The next quarterly report will be updated with revised Pro forma targets and also track different items to give a better indication of AFN's performance compared to the Navigant study incorporated in the 2004 Plan. The following table gives an idea of the end of year targets for FY 2003-04 and FY 2004-05 for both the revised plan and the 2001 plan. JUNE 30, 2004 JUNE 30, 2005 Revenue Type Old Plan 2004 Plan Actual Old Plan 2004 Plan - - ATV 2,953 3,127 3,100 ABLE MODEM 2,922 3,465 '3,435 IGH SPEED DATA 62 35 32.3'1 ULK CATV 125 140 143.30 ( BL 3,034 3,275 2,962 3,620 72 35 150 140 Reviewing these numbers, we are 27 below the new Pro forma target for CATV, but actually exceeded this target until the college population departed in June reducing the number to its current count of 3,100. Electric/Telecommunication Dept. Dick Wanderscheid, Director 90 N. MonnLain Ave Phone: (541) 488-5357 Ashland, OR .97520 Fax: (5:41) 552-2436 Bulk CATV accounts at 143, exceed both old and new plan targets for June 2004, and actually already exceed new plan targets for June 2005. Cable Modem accounts active at the end of June, 2004 equaled 3,435. This exceeds the old plan target of 12,922 but falls short of the Navigant numbers by 30. We are well prepared to respond to the returning college students and expect next quarter results to get us back on track to meet the 2004 Plan targets for both CATV and Cable Modem Service for the next fiscal year. Revenue for the year totaled $2,352,631, which included the $50,000 grant received from the Cow Creek Tribe. Total expenses were $3,655,359. This translates into a net loss of $1,302,728. Removing the non-cash depreciation expense of $602,866 leaves a net cash loss of $699,862 on a GAPP basis for the year. Preliminary budget numbers indicate the department under spent in Promotions and Debt Service but operations exceeded the budget by $5,540. The fund Contingency is greater than Operations' over expenditure thus keeping total expenditures below total fund appropriations. The City has been actively implementing the Navigant recommendations since the formal adoption of the report and revised business plan. We have already increased rates, begun an active TV promotion program to migrate users to higher tiers of service, mailed out coupons for a free movie in exchange for customers enabling their pay per view feature, added an intermediate cable modem product, executed enhanced ISP standards and promoted our customer service guarantee. We are also in the process of adding the additional AFN staff included in the revised plan. As mentioned earlier, the entire quarterly report format will be revised for the first quarter of FY 2004-05. This will include tracking some additional items, updating the annual targets based on the Navigant revised plan, and using new interest and principal numbers based on the recent refinancing of the project. Electric/Telecommunication Dept. Dick Wanderscheid, Director 90 N. Mountain Ave Phone: (541) 488-5357 Ashland, OR 97520 Fax: (541) 552-2436 T g-POT T As of June, AFN had 3,100 CATV customers.. The current plan tar- get for June 30, is 2, 953. The tar- get from the new Pro Forma is 3,127. So, while the oM plan was exceeded, we are 2 7 below the re- vised plan 's June 3 O, target. AFN Net Cable Connections by Month FY 2003- 2004 (Plan Year 6) 3500 330O 3200 3100 2900 2800 EOY Aug Oct Dec Feb Apr Jun 1Actual per Billing EOY Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2,961 2,967 2,977 3,024 3,081 3,108 3,096 3,082 3,119 3,133 3,131 3,146 3,100 On the Internet side, we had 3, 435 residential cable modem accounts. The old plan tar- get was 2,922 and the targetofrom the new Pro Forrna is 3.465. AFN Net Residential ISP Customers FY 2003-2004 (Plan Year 6) 3500 3400 3300 3200 3100 3000 2900 2800 EOY Aug Oct Dec Feb Apr Jun 1Actual per Billing EOY Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 3,040 3,031 3,098 3,229 3,229 3,279 3,243 3,243 3,399 3,4143,447 3,418 3,435 Page 1 High Speed Data accounts totaled 32. 31. Business Plan Target for dune 30, 2004 is 62. The new Pro Forma target is 35 at end of year. EOY Jul 33.73 33.61 AFN High Speed Data Connections FY 2003- 2004 (Plan Year 6) 33 32.5 32 31.5 31 Equivalent Units updated to meet Plan-Year 6 [=Actual per Billing Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 33.61 33.61 33.61 33.61 34.17 34.17 32.31 32.31 32.31 32.31 32.31 Bulk CA TV service is now 143.3. The dune 30 target from the 2001 plan is 125. The new Pro Forma target is 1.40. AFN Bulk Services Billed By Month FY 2003- 2004 (Plan Year 6) EOY Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun [ =actual per Billing [ EOY Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 140.3 140.3 140.3 140.3 140.3 140.3 140.3 140.3 140.3 140.3 143.3 143.3 143.3 Page 2 Business Plan Actual Revenues and Expenses. Revenues for AFN during the year totaled $2,352,631 including the $50,000 grant re- ceived from the Cow Creek Tribe. This is $317,1:75 less than the 2001 .Pro Forrna but exceeds the revised budget for FY 2003-04 by $27,631. Jul Aug 177,532 188,372 AFN Actual Monthly Revenues - 2003-2004 450,000 400,000 350,,000 300,000 250,000 200,000 150,000 100,000 50,000 o Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Actual RevenUes Sep Oct Nov Dec Jan Feb Mar Apr May Jun 189,803 220,509210,734 190,164 191,879 190,322 194,310 193,628 193,814 211,565 Expenses for the fiscal year equaled $3,655,359. Deprecia- tion (a non-cash and unbudgeted expense) was $602,866 of the to- tal leaving $3,052,493 in operating (cash) ex- penses. The cash ex- penses were $208,489 more than the 2001 Pro Forma. The Pro Forma estimated interest was $545,462 but only $444,915 was spent. FY 2003-04 actual expenses (total) were $384,018 less than total budget. Jul Aug Sep Oct 273,942 333,841 278,510 319,196 AFN Actual Monthly Expenses - 2003-2004 Using the Plan's Depreciation and Interest Expense 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 . Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun I1 Operating Exp. · Interest Exp. [] Depreciation Nov Dec Jan Feb Mar Apr May Jun 314,023 260,602 269,239 353,127 275,952 275,294 303,098 398,534 Page 3 CITY OF SHLAND Council Communication TITLE: DEPT: DATE: SUBMITTED BY': APPROVED BY: Synopsis: Quarterly financial report: April - June, 2004 Finance Department September 7, 2004 Lee Tunebe:rg, Finance Director ~ Gino Grimaldi, City Administrator Attached is the City of Ashland financial report for the fiscal year ended June 30, 2004. The preliminary end-of-Year report includes: 1. Summary of Cash and Investments as of June 30 for the last two years (page 1) 2. Combined Statement of Financial Position City-wide (page 2) 3. Schedule of Resources by Fund comparison for the last two years (page 3) 4. Schedule of Budgetary Compliance per Resolution #2003-42 (pages 4 - 7) The reports are intended to present preliminary end-of-year information in summary formats consistent with the information provided in the adopted FY 2003-2004 budget document as amended by Council action and the manner in which it will be shown in the end-of-year financial report. Many of these numbers will change before the audit is complete and the final report is issued. Points of interest: a. Property tax revenue was $7.97 million exceeding budget by 3.25% b. Food & Beverage tax revenue was $1.68 million or 99.0% of budget c. Transient Occupancy Tax revenue was $1.31 million or 99.8% of budget d. Charges for Services (utility sales) was $18.86 million or 94.9% of budget e. Personal services were $19.0 million or $95.9 % of budget f. Materials & Services were $28.7 million or 91.1% ofbudget g. Expenditures for each fund were below total appropriations however the Telecommunications Fund - Operations Division did exceed the appropriation level by $5,540 with sufficient savings in Customer Relations/Pro:motions and Contingency to cover h. Expenses exceeded revenues by $1.3 million whereas the 2003-04 budget anticipated a greater ($8.1 million) shortfall The numbers presented are unaudited and unadjusted. Summary of Cash and Investments provides an understanding of changes in the City's cash position across funds and investment types. Please note that the city-wide cash balance was $18.5 million and has decreased $1.1 million dollars between years but decreased $1.9 million during the last quarter. During the year the City Recorder/Treasurer maintains reports on investment activities, the distribution of investments and trends that are available upon request. The Combined Statement of Financial Position is similar to presentations provided in the annual financial report. It is intended to provide the reader an overall sense of the City's financial position at the present time. The preliminary end-of-year Ending Fund Balance is $5.3 million over budget. Last quarter the amount over budget was $8.1 million indicating a trend toward the targeted fund balances and a tendency to make large construction project payments in the last quarter. Revenues and Budgetary Resources at June 30, 2004 total $68,274,366, as compared to total year-to- date requirements of $69,597,702 which results in a $1.3 million decrease to Unappropriated Ending Fund Balance. The City budgeted $8.1 million more in requirements than resources and that would reduce overall reserves for the ensuing year however, year-to-date Revenues are only 2% below budget and Expenses are 89% of appropriations. This helped the City to make up for the smaller carry forward from FY 2002-03 than was anticipated. Fines and Forfeitures and Miscellaneous Revenues exceeded budgeted amounts generating an additional $720,000 primarily due to internal payments to the Insurance Fund for retirement reserves, donations and disposal of fixed assets. Taxes, Charges for Services, and Systems Development Charges came close to the 100% mark, falling within 2.5% of projections for the year. Licenses & Permits, Intergovernmental Revenues, Assessment Payments and Interest revenues ended below 80% of the budgeted amounts but within reason for each of the activities. Intergovernmental Revenues account for the largest shortfall due to timing since most of the: money budgeted was received in the prior year. Licenses & Permits revenue fluctuates with activities, posting less than was projected for the year. Also, Assessments are less than budgeted due to pay-offs by land owners of the lien on their property as favorable refinancing was done last year. Interest earnings continue to be a smaller portion of total revenue as compared to prior years. Budgetary Resources including operational loans and transfers were recorded as necessary. Total Requirements were in keeping with the year's activities and revenues showing an 88.8% level. Personal Services ended at 95.9% with actual benefit expenses less than projected and positions going unfilled. Materials & Services ended at 91.1% of budget, reflecting the year's activities and conservative approach to expending. Debt Service, Interfund Loans and Operating Transfers were below budget but consistent with the year's activities and $1.2 million in Contingency went unused thus contributing to a larger fund balance carried forward. The Schedule of Revenues by Fund provides an overview of all resources year-to-date as compared to the prior fiscal year. In many cases, collections for FY 2003-04 are ahead of the prior year however, variations due t° construction and related financing and transfers can affect these percentages and consistency between years. Total revenues, city-wide, were approximately $0.2 million ahead of the prior year. The 206% of budget posted in the Insurance Services Fund was caused by the receipt of contributions from all other funds related to payroll in anticipation of larger payments 'to PERS becoming necessary in coming fiscal years. The amount set aside here will minimize the impact of court cases requiring PERS to higher amounts to retirees. The Schedule of Budgetary Compliance is intended to present expenditures on a budget basis by fund consistent with the resolution adopting appropriation levels in the budget compliance section of the document. Seasonal and construction changes will affect the percentage spent year-to-date but some assumptions can be applied providing a measure of compliance on a budget basis. General Fund- Total expenditures are 90% with Finance- Social Services Grants, Miscellaneous and Band and Community Development- Planning Division posting well below budget. CDBG Fund- Expenditures are consistent with activity. Street Fund - Expenditures at 99% of budget. Operations required a transfer of appropriation from Contingency for project costs. Airport Fund - Expenditures are 3.5% of budget with hangar construction carrying into FY 2004-05. Capital Improvements Fund - Expenditures are at 50% of budget reflecting limited capital project activity carded forward from the prior year. Debt Service Fund - Expenditures are consistent with activity at 78%. Water Fund - Expenditures are within budget at 73% but re-budgeting of some projects is required for FY 2004-05. Interfund loan was at 100%. Wastewater Fund - Expenditures are within budget at 89% with some projects completed early or deferred. Interfund loan was at 100%. Electric Fund- Total expenditures are slightly above 93%. The department scaled back on some expenses to stay within the budget and the Interfund loan was 95% expended. Telecommunications Fund - Expenses are consistent with the business plan but not the budget. Total expenditures were 96% of total appropriation but there was a technical violation of the Operations Division appropriation level by over expending $5,540. The $75,000 Contingency went unused. Central Services Fund- All departments are below budget with $130,000 in Contingency unused. Insurance Services Fund - Costs are within budget and consistent with activity. Equipment Fund- Expenditures are consistent with activity and under budget. ' Cemetery Trust Fund - Expenditures are consistent with activity. Parks and Recreation Fund - Expenditures are consistent with activity and well below budget. City of Ashland Summary of Cash and Investments June 30, 2004 Held By: General Fund Community Block Grant Fund Street Fund Airport Fund Capital Improvements Fund Debt Service Fund Water Fund Wastewater Fund Eieclfic Fund Tetecommun~ Fund Central Services Fund Imuran~e ~ Fund Equipment Fund Cemetery Trust Fund Ski Ashland Agency Fund Parks & Recreation Agency Fund Total Cash Distribution Manner of Investment Petty Cash General Banking Accounts Local Govemment Inv. Pool City Investments Total Cash and Investments Increase(Decrease) Balance Balance Current Quarter June 30, 2004 June 30, 2003 $ (57.8,830) $ 2,030,955 (11,208) 36,507 (153,135) . . 1,339,218 (78,395) 315,976 28,380 332,021 (165,713) 413,079 67,760 4,935,570 (686,906) 1,159,713 502,655 1,026,371 (41,421) 6,848 97,175 1,079,123 61,925 1,343,082 126,550 1244,420 1,492 685,724 (829,671) 15,948,607 (8,339) 492,891 (1,028,826) 2,067,214 (1,037,165) 2,560,105 $ (1,866,836) $ 18,508,712 $ $ 1,910 598,148 1,132,161 (5,664,984) 10,727,418 3,200,000 6,647,223 $ (1,866,836) $ 18,508,712 $ 2,061,857 (76,314) 2,822,223 37,413 339,850 261,410 4,518,276 1,787,408 871,222 433,262 1,272,302 851,640 1259,391 679,657 17,119,597 228,249 2,293,670 2,521,919 $ 19,641,516 Difference (2004- 2003) m $ (30,902) 112,821 (1,483,005) 278,563 (7,829) 151.,669 417,294 (627,695) 155,149 (426,414) (193,179) 491,442 (14,971) 6,067 (1,170,990) 264,642 (226,456) 38,186 $ (1,132,804) 1,710 $ 2OO 641,420 490,741 12,469,822 (1,742,404) 6,528,564 118,659 19,641,516 $ (1,132,804) Distribution of Dollars Central Services, Insurance and Equipment Funds 20% Ski Ashland, Parks and Recreation All Other (General Funds Govemment) 14% 28% Enterprise 38% City of Ashland Combined Statement of Financial Position City Wide For the twelve months ended June 30, 2004 RESOURCE SUMMARY Revenues: Taxes Licenses and Permits Intergovernmental Revenues Charges for Services System Development: Charges Fines and Forfeitures Assessment Payments Interest on Investments Miscellaneous Revenues Total Revenues Budgetary Resources: Other Financing Seurces Operating Transfers In Total Budgetary Resources Total Resources Fiscal Year 2004 Percent Year-To-Date Fiscal Year 2004 Collected t Actuals Adopted~Amended Expended $ 15,451,804 1,156,285 3,495,985 30,642,051 1,491,451 120,749 170,860 282,901 1,740,887 54,552,973 13,200,000 521,393 13,721,393 68,274,366 REQUIREMENTS BY CLASSIFICATION Personal Services Materials and Services Debt Service Total Operating Expenditures Balance 15,513,933 99.60% (62,129) 1,338,000 86.42% (181,715) 4,254,115 82.18°/0 (758,130) 31,169,928 98.31% (527,877) 1,524,000 97.86% (32,549) 115,000 105.00% 5,749 210,000 81.36% (39,140) 428,200 66.07% (145,299) 1,026,560 169.58% 714,327 55,579,736 98.15% (1,026,763) Fiscal Year 2003 Year-To-Date Actuals $ 14,088,928 1,472,877 4,461,442 27,772,949 1,496,269 107,607 214,606 510,991 513,972 50,639,641 14,136,900 93.37% (936,900) 16,121,875 567,500 91.88% (46,107) 1,006,108 14,704,400 93.31% (983,007) 17,127,983 70,284,136 97.14% (2,009,770) 67,767,624 18,225,577 19,009,392 95.88% 783,815 17,063,444 26,187,881 28,744,757 91.10% 2,556,876 24,419,048 10,415,846 11,082,419 93.99% 666,573 11,089,645 54,829,304 58,836,568 93.19% 4,007,264 52,572,137 10,528,925 69.54% "- 3,206,920 15,553,053 7,275,000 95.19% 350,000 5,900,000 567,500 91.88% 46,107 1,006,108 1,171,000 0.00% 1,171,000 9,013,500 82.61% 1,567,107 6,906,108 78,378,993 88.80% 8,781,291 75,031,298 (8,094,857) 16.35% 6,771,521 (7,263,674) 19,664,629 92.55% (1,464,670) 25,205,231 Capital Construction Capital Outlay 7,322,005 $ 5,306,851 Interfund Loans 6,925,000 Operating Transfers 521,393 Contingencies - Total Budgetary Requirements 7,446,393 Total Requirements 69,597,702 Excess (Deficiency) of Resources over Requirements (1,323,336) Working Capital Carryover 18,199,959 Unappropriated Ending Fund Balance $ 16,876,623 $ 11,569,772 145.87% $ 17,941,557 tlanmce~ ~ 2002~al~ d Ot)a'~om~12.Rnmdal R~x~t Jum~ of FY 2004 ~a-,oo~ e .:4o A. 2 City of Ashland Schedule of Revenues By Fund For the twelve months ended June 30, 2004 REVENUES BY FUND Fiscal Year 2004 Year-To- Fiscal Year Date Actuals 2004 Adopted · % Balance city General Fund Community Block Grant Fund Street Fund Airport Fund Capital Improvements Fund Debt Service Fund Water Fund Wastewater Fund Electric Fund Telecommunications Fund Central Services Fund Insurance Services Fund Equipment Fund Cemetery Trust Fund Total City Components Parks and Recreation Component Parks and Recreation Fund Ashland Youth Activities Levy Fund Parks Capital Imp Fund Total Parks Components Total City $ 11,309,659 $ 11,962,393 94.54% $ (652,734) 801,580 856,815 93.55% (55,235) 3,982,303 4,347,900 91.59% (365,597) 477,001 830,600 57.43% (353,599) 937,849 1,274,600 73.58% (336,751) 1,069,410 1,098,900 97.32% (29,490) 6,708,484 6,945,800 96.58% (237,316) 8,016,152 8,289,000 96.71% (272,848) 11,824,023 11,768,400 100.47% 55,623 9,277,631 9,375,000 98.96% (97,369) 4,608,018 5,035,600 91.51 % (427,582) 1,589,015 771,000 206.10% 818,015 1,402,177 1,545,200 90.74% (143,023) 12,961 29,500 43.94% (16,539) 62,016,263 64,130,708 96.70% (2,1 t 4,445) 4,079,597 4,024,228 101.38% 55,369 2,012,902 1,957,200 102.85% 55,702 165,604 172,000 96.28% (6,396) 6,258,103 6,153,428 101.70% 104,675 $ 68,2~'4,366 $ 70,284,136 97.14% $ (2,009,770) Fiscal Year 2003 Year-To- Date Actuals $ 10,774,761 85,245 5,515,780 213,049 2,274,976 964,842 8,831,831 6,356,909 11,096,727 7,879,621 4,852,761 654,253 1,868,075 618,431 61,987,261 3,996,102 1,888,471 166,838 6,051,411 $ 68,038,672 City of Ashland Schedule of Budgetary Compliance Per Resolution #2004-26 For the twelve months ended June 30, 2004 GENERAL FUND Administrative Services Administrative Services - Municipal Court Administrative Services - Senior Program Finance - Social Services Grants Finance - Economic & Cultural Grants Finance - Miscellaneous Finance - Band Police Department Fire and Rescue Department Public Works - Cemetery Division Community Development - Planning Division Community Development - Building Division, Transfers Contingency TOTAL GENERAL FUND COMMUNITY DEVELOPMENT BLOCK GRANT Personal Services Materials and Services TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND STREET FUND Public Works - Street Operations Public Works - Storm Water Operations Public Works - Transportation SDC's Public Works - Storm Water SDC's Public Works - Local Improvement Districts Contingency TOTAL STREET FUND AIRPORT FUND Materials and Services Capital Outlay Contingency TOTAL AIRPORT FUND Fiscal Year 2004 Year-To- Fiscal Year Percent Date Actuals 2004 Adopted Used 93,781 $ 97,000 96.68% 285,646 296,000 96.50% 116,178 119,135 97.52% 118,669 132,400 89.63% 406,800 436,900 93.11% 3,746 25,660 14.60% 43,418 56,750 76.51% 4,078,476 4,284,470 95.19% 4,118,824 4,500,404 91.52% 273,479 296,890 9Z11% 862,872 976,040 88.41% 686,333 744,375 92.20% 133,500 133,500 100.00% - 345,000 0.00% 11,221,722 12,444,524 90.17% Balance 3,219 10,354 2,957 13,731 30,100 21,914 13,332 205,994 381,580 23,411 113,168 58,042 345,000 1,222,802 45,151 45,300 99.67% 149 690,978 811,515 85.15% 120,537 736,129 856,815 85.91% 120,686 3,848,850 3,874,560 99.34% 784,260 786,250 99.75% 610,883 617,400 98.94% 181,375 181,400 99.99% 747,257 747,700 99.94% - 0 0.00% 6,172,625 6,207,310 99.44% 25,710 1,990 6,517 25 443 34,685 97,911 114,550 85.47% 16,639 192,274 720,000 26.70% 527,726 5,000 0.00% 5,000 290,185 839,550 34.56% 549,365 8r,,~z(x)4 e 11:4o Na 4 Schedule of Budgetary Compliance Per Resolution #2004-26 For the twelve months ended June 30, 2004 CAPITAL IMPROVEMENTS FUND Materials and Services Capital Outlay Transfers Fiscal Year 2004 Year-To- Fiscal Year Percent Date Actuals 2004 Adopted Used Balance TOTAL CAPITAL IMPROVEMENTS FUND 608,520 1,228,600 49.53% 620,080 DEBT SERVICE FUND Debt Service TOTAL DEBT SERVICE FUND 917,680 1,178,000 77.90% 260,320 917,680 1,178,000 77.90% 260,320 WATER FUND Electric- Conservation Division Public Works -Forest Lands Management Division Public Works -Supply Division Public Works -Treatment Division Public Works -Distribution Division Public Works - Supply SDC's Public Works -Treatment SDC's Public Works -Distribution SDC's Debt Service Other Financing Uses (Interfund Loan) Contingency TOTAL WATER FUND 161,549 169,015 95.58% 7,466 485,524 770,500 63.01% 284,976 295,533 423,600 69.77% 128,067 611,902 725,350 84.36% 113,448 1,791,715 2,834,510 63.21% 1,042,795 45,323 112,500 40.29% 67,177 82,518 142,000 58.11% 59,482 61,593 469,100 13.13% 407,507 606,686 662,100 91.63% 55,414 2,275,000 2,275,000 100.00% - 180,000 0.00% 180,000 6,417,343 8,763,675 73.23% 2,346,332 WASTEWATER FUND Public Works - Collection Division Public Works - Treatment Division Public Works -Collection SDC's Public Works -Treatment SDC's Debt Service Other Financing Uses (Interfund Loan) Contingency TOTAL WASTEWATER FUND 1,173,328 1,366,580 85.86% 193,252 1,318,319 1,319,450 99.91% 1,131 69,014 324,500 21.27% 255,486 265,000 0.00% 265,000 1,807,219 1,807,219 100.00% - 4,275,000 4,500,000 95.00% 225,000 154,000 0.00% 154,000 8,642,880 9,736,749 88.77% 1,093,869 ELECTRIC FUND Electric - Conservation Division Electric - Supply Division Electdc- Distribution Division Electdc - Transmission Division Debt Service Other Financing Uses (Interfund Loan) Contingency TOTAL ELECTRIC FUND 274,759 455,500 60.32% 180,741 5,749,181 6,096,300 94.31% 347,119 4,397,983 4,409,413 99.74% 11,430 947,473 1,031,324 91.87% 83,851 22,337 26,100 85.58% 3,763 375,000 500,000 75.00% 125,000 - 75,000 0.00% 75,000 11,766,733 12,593,637 93.43% 826,904 Mftaflce~:Ctl~:'ma~cial 8taiemef~s~ 2002~i~udgetary Co(q~12.rlaancial Ret)orr June cdr FY 2(X)4 8/2o/2oo4 e 11:4o,~ 5 48,667 58,300 83.48% 9,633 248,853 829,300 30.01% 580,447 311,000 341,000 91.20% 30,000' Schedule of Budgetary Compliance Per Resolution #2004-26 For the twelve months ended June 30, 2004 TELECOMMUNICATIONS FUND Electric - Customer Relations\Promotions Electric- Operations Debt Services Contingency TOTAL TELECOMMUNICATIONS FUND Fiscal Year 2004 Year-To- Fiscal Year Percent Date Actuals 2004 Adopted Used Balance 122,017 147,490 82.73% 25,473 2,547,140 2,541,600 100.22% (5,540) 6,912,915 7,202,000 95.99% 289,085 75,000 0.00% 75,000 9,582,072 9,966,090 96.15% 384,018 CENTRAL SERVICES FUND Administration Department Finance Department City Recorder Division Public Works - Administration and Engineering Public Works - Facilities and Safety Division Electric - Computer Services Division Contingency TOTAL CENTRAL SERVICES FUND INSURANCE SERVICES FUND Personal Services Materials and Services Contingency TOTAL INSURANCE SERVICES FUND EQUIPMENT FUND Personal Services Materials and Services Capital Outlay Contingency TOTAL EQUIPMENT FUND 1,080,487 1,131,131 95.52% 50,644 1,379,652 1,541,355 89.51% 161,703 159,246 169,735 93.82% 10,489 1,176,615 1,220,700 96.39% 44,085 440,085 460,850 95.49% 20,765 749,136 773,005 96.91% 23,869 130,000 0.00% 130,000 4,985,221 5,426,776 91.86% 441,555 1,000 0.00% 1,000 798,117 843,500 94.62% 45,383 12,000 0.00% 12,000 798,117 856,500 93.18% 58,383 244,913 259,900 94.23% 14,987 432,693 500,560 86.44% 67,867 629,000 796,000 79.02% 167,000 160,000 0.00% 160,000 1,306,606 1,716,460 76.12% 409,854 t~lnlnce~acclg~lnancial Staleme~inandals 2902~8udge~'7 Compianceof12.Finalcial Rep<xt Jutle o~ FY 2004 ~erzx~ O ,:.,.o.,~ 6 Schedule of Budgetary Compliance Per Resolution #2004-26 For the twelve months ended June 30, 2004 CEMETERY TRUST FUND Transfers TOTAL CEMETERY TRUST FUND PARKS AND RECREATION FUND Parks Division Recreation Division Golf Division Debt Servioe Transfers Contingency TOTAL PARKS AND RECREATION FUND ASHLAND YOUTH ACTIVITIES LEVY FUND Personal Services Materials and Services TOTAL ASHLAND YOUTH ACTIVITIES LEVY FUND PARKS CAPITAL IMPROVEMENTS FUND Capital OutJay TOTAL APPROPRIATIONS Fiscal Year 2004 Year-To- Fiscal Year Percent Date Actuals 2004 Adopted Used Balance 6,893 23,000 29.97% 16,107 6,893 23,000 29.97% 16,107 3,309,810 3,528,182 93.81% 218,372 207,699 289,000 71.87% 81,301 328,368 341,925 96.04% 13,557 21,738 32,000 67.93% 10,262 70,000 70,000 100.00% - 35,000 0.00% 35,000 3,937,615 4,296,107 91.66% 358,492 86,501 87,000 99.43% 1,887,855 1,888,200 99.98% 1,974,356 1,975,200 99.96% 499 345 844 233,006 270,000 86.30% 36,994 $ 69,597,703 $ 78,378,993 88.80% $ 8,781,290 ~r20~20o40 11:40 AM 7 Council Communication CITY OF ,-ASHLAND Title: Dept: Date: Submitted By: Approved By: Synopsis: Public Arts Commission request for remaining TOT funds and Resolution to allow the PAC to be a recipient of TOT funds. Administration September 7, 2004 Ann Seltzer, Management Analyst, s~f liaison to the Public Art Commission Gino Grimaldi, City Administrator/J// . In FY 2004-05 $445,600 of transient occupancy tax was appropriated for Economic and Cultural Development (ECD) grants. Of that amount, the ECD sub-committee did not allocate $5,925. If not spent, the funds will revert to the ending fund balance of the general fund. The Public Arts Commission (PAC) requests that Resolution 2004-11 be modified to allow the PAC to receive TOT funds and that the remaining $5,925 be dedicated to PAC for the acquisition, installation and maintenance of public art in Ashland. The PAC is directed by ordinance "to enhance the cultural and aesthetic quality of life in Ashland..." though no' financial support was provided to enable the commission to implement their work. While the city has a mechanism in place, the ECD grant process, to provide financial assistance to other organizations that provi.'de cultural development in Ashland, the process currently prohibits the PAC from receiving any of those funds. Funds allocated through the ECD grant process enable grant recipients to leverage dollars through other granting organizations by illustrating support at a local level. Amending the resolution gives the PAC the same opportunity as other organizations to apply for local support and would enable the PAC to leverage additional dollars through other granting organi:zations. The council formally recognized the importance of public art to the community when it adopted Ordinance 2890 in November of 2002 and created the Public Arts Commission. The cultural contributions to the community through public art are no less deserving of financial support than other cultural grant recipients. At its meeting of August 17, 2004, the City Council passed a motion (3-2) to bring back a modified resolution that has been properly noticed for council approval. Recommendation: Staff recommends supporting the request of the Public Arts Commission by: 1) Modifying Resolution 2004-11 to allow PAC to be a recipient of TOT funds and 2) Allocating $5,925 to the Public Arts Commission for the development of public art in Ashland. Staff suggests adding subparagraph 'g' under Section 4, in the resolution to read: "Irrespective of sub paragraph 'b', the City of Ashland Public Arts Commission may apply for and receive funds." oPtions: 1) 2) Approve modification of the resolution and allocate $5,925 to the PAC. Modify the resolution to allow the PAC to apply for and to receive funds and ask the TOT sub- committee to meet and bring a recommendation back to the full council regarding the allocation of the funds to the PAC. 3) Refer the entire issue to the TOT sub-committee. 4) Do not modify the resolution and deny the request for funds. Fiscal Impact: Allocating these funds to the PAC will not negatively impact the budget. Background: The PAC has initiated numerous activities to call attention to public art and to raise funds for the public art components of the staircase being construction in Calle Guanjuato. The PAC has developed informational and fundraising brochures, manned a booth on two different weekends in the Calle as a part of the Lithia Artisan Market; hosted a neighborhood event at Pilaf Restaurant and continue to conduct face-to-face Solicitation of funds from residents. Invitations to the neighborhood event were designed and printed by the PAC and mailed to all residents in the Granite Street neighborhood, all businesses on the Plaza and all elected and appointed officials. There are three public art components to the Calle Guanajuato staircase: the overlook at the top of the stairs adjacent to Granite Street, the Arnie Krigel memorial sculpture garden at the mid-point of the staircase and the staircase railing inserts. Current efforts of the PAC are. directed to the overlook component, as it is an integral piece of the staircase construction and must be completed first. To date, the PAC has raised approximately $2,000 in non-dedicated funds for public art, which will be used towards the overlook public art component. An additional $10,500 has been raised and is dedicated to the memorial sculpture garden and $19,000, which was bequeathed to the city for a memorial honoring the McGee family. The PAC has made presentations to the Parks Commission keeping them abreast of the proceedings for the staircase and has requested funds from the Parks Foundation. The PAC has been in communication with a number of granting agencies including the Oregon Arts Commission, the Meyer Memorial Trust, the Collins Foundation and PGE Foundation and has conducted preliminary research on-line with other agencies at the state and federal level. All encourage the PAC to apply for funds once it can illustrate financial support from the local government and from individual citizens. Funds are needed to pay the artist for their work, to pay for the installation of art and in the long term, to pay for periodic maintenance of the piece. Section 2 of Resolution 2004-11 lists the goals the Economic and Cultural Development Committee attempts to meet by granting funds to Economic and Cultural Development grant applicants. It clearly lists items specific to Economic Development but does not elaborate on Cultural Development. While cultural development is not defined in the resolution, the PAC believes the acquisition and placement of art is cultural development. Item 'a' under Section 4, Guidelines and Criteria of the resolution, states that "grantee shall be a 501 (c) non- profit agency, item 'b' states "grantee shall be a non-governmental agency". The Pubic Arts Commission is an appointed body of the City of Ashland, which is designated by the IRS as a 501 (c) agency. Specifically it is a 501 (c) 1 as compared to a 501 (c) 3 which is the designation for most non-profits. From time to time the.re has been talk about the pAC forming a non-profit. However, .the challenges associated with doing so are daunting at this time. It has been estimated that forming the non-profit would' reqUire approximately 60 hours of legal work. This is an expensive route though it may be possible to solicit pro bono work. However, should the non-profit be formed, it would need to raise funds for basic operational support and minimal staffing in addition to raising funds for public art. Attachments: I II III IV V Letter from Kate Jackson, city councilor Letter from Kip Todd, Chair Public Arts Commission DRAFT resolution amending: resolution 2004-11 (suggested change appears in bold) AMC Section 2.17.005 Draft minutes from the May 20 and 21 ECD committee meetings. Attachment: I August 31, 2004 TO: Ashland Mayor and City Council FROM: Councilor Jackson Subject: Typical funds available to City Commissions In response to questions at the August 24 Council meeting about financial support for City Commissions, I contacted the Department Heads for more information. In general, commissions receive a nominal $750 to cover advertising, printing, mailing and miscellaneous costs. Bike/Ped, Conservation, Forest Lands, and Traffic Safety show higher amounts. In all cases, spending varies by year. Many receive substantial department support when Department Heads approve specific projects that meet City needs. Forest Lands, Housing, Tree, and Historic Commisions have benefited in this way. The money may or may not show up as a specific budget item. The responsibility for deciding when, on what, and how to spend money rests with the Department Head. Here are some examples. The Conservation Commission has an annual budget line item for $3,850. Last fiscal year, $3,781 were spent. The Forest Lands Commission has a line item of $1,000 of which $46 was spent last year. However, since the fuels management work began in the watershed and interface areas, approximately $60,000 to $80,000 per year has been spent from Water Fund income for contract work. These funds were matched with hundreds of thousands of federal dollars from National Fire Plan Title II grants. The Traffic Safety Commission has a budget of $4,000, with $1,505 spent in fiscal 2004. Expenditures are primarily for attendance at conferences or training and for sponsoring local mini-conferences. Recommended work done on the streets (signs, painting, sidewalk replacement...) is done with Street Fund money and is a part of the Public Works budget. Airport Commission has a $300 line item, which was not expended in 2004. The Commission actively helps the City manage the airport. The'City acquires grants and matches with local in-kind and dollars for improvement projects, on the grounds.of the.airport.. Tree Commission shows a budget of $750, and was allowed to spend $1,062 in fiscal 2004. During the preparation of the Street Tree Commission$$. doc Kate Jackson August 31, 2004 Page -1- Guide, $3,000 were appropriated to hire a consultant and to publish the document. Historic Commission also lists a $750 line item in the budget. In fiscal 2004, $1,756 were spent. In past years, grants have been received to support Historic Preservation Week, one in the amount of $3,000. Staff and volunteer time were considered in-kind match for the grant money. Housing Commission is listed with $750, of which $180 was spent in fiscal 2004. Two years ago, Housing Commission recommended the Housing Needs Analysis and Action Plan studies, staff supported the expenditure and Council approved the $15,000 budget. Planning Commission used $242.00 of the $750 in fiscal 2004. Bicycle and Pedestrian Commission, on the other hand, lists a budget of $3,850 of which $843.00 were spent in 2004. Their funds go to supporting Car Free Day, bike safety programs in the schools, and other activities to promote safe alternative transportation. Public Arts Commmission With community-wide fund-raising beginning, and the first project advertised for submittal of proposals, the Public Arts Commission is entering a more active phase. The Commission has reported to Council twice: to announce the locations chosen for the first projects, and to inform Council and the public about the varied funding sources for public art. The charge of the group is "to enhance the cultural and aesthetic quality of life in Ashland by actively pursuing the placement of public art in public spaces... ". The staff and commissioners provide plenty of 'in-kind' match for grants. However, in-kind services will not pay for artists' fees or the installation of public art. The Public Arts Commission believes the projects it proposes qualify as "cultural development" for the community. You have seen letters of support for the Commission from a variety of arts organization, some who received TOT funds and some who did not. I also believe the PAC request for funds in the amount remaining from the fiscal 2005 TOT grant budge~is a reasonable one. The amount. is not out of line with what other commissions affect in the course of their work. The money will serve to complete the variety of Commission$$. doc Kate Jackson August 31, 2004 Page -2- sources available and allow the City to pursue supporting grants to augment the local funding. I hope this perspective on commission funding is informative to you. To me, it illustrates that when commissions work closely with staff, the Department Heads provide financial support if needed to further the Commissions' advisory role. As with the other groups, PAC will make recommendations to staff. Staff, and Council as appropriate, gives approval for expenditures. Attachment II City of Ashland Public Arts .Commission August 17, 2004 Dear Mayor and Council: The City of Ashland Public Arts Commission has launched a grassroots fundraising campaign for public art. These funds will be 'used to offset the costs associated with public art, including the artist/artwork, installation and maintenance. To date, in-kind and cash contributions ranging from $10 to $1,000 total $2,000. In addition to fundraising, the commission is finalizing the Request for Proposal for the public art area at the top of the Granite Street staircase from the Calle, known as the Overlook. Conservative estimates indicate that $15,000 is needed to complete the project, $3,000 for the artist and $12,000 for materials and installation. We have been in contact with some of the primary granting organizations in Oregon. All encourage us to apply for funding once we can illustrate financial support from our local government and citizenry. To that end, the PAC respectfully requests the City Council allocate the remaining $5,695 from the Cultural and Economic Development Grant funds to the Public Art Commission to be used towards public art and to modify the existing Resolution, 2004-11, to allow the Public Arts Commission to apply for these grants and/or receive an annual allocation from the TOT for the 'purpose of public art. We would submit to the Council that funds from the TOT .fund were intended precisely for this kind of use. Public art is cultural development and indirectly enhances economic development. Public art adds an aesthetic element to a community. An aesthetically appealing community is beneficial to existing businesses and to potential new businesses and is pleasing to residents and visitors alike. The council formally recognized the important contribution of public art toward the economic and cultural vitality of a community when it adopted Ordinance 2890 (codified as AMC 2.17) which states "...the arts are an important part of the cultural and economic life of the entire community of Ashland and enrich the participants in the arts as well as those that observe them..." The PAC is firmly committed to its mission as stated in the ordinance "...to enhance the cultural and aesthetic quality of life in Ashland by actively pursuing the placement of public art in public spaces..." The commission has worked extremely hard these past many months and will continue to seek funds from a variety of sources. An allocation from the Council, especially an annual commitment to fund Public Art, will assist fundraising efforts tremendously. Public art is available to everyone 365 days a year in the open air. It does not have a performance schedule, does not need to sell tickets or to market an event and it is not located behind walls. It is the most accessible cultural entity possible. Please help 'us to make public art a reality in Ashland:. Respectfully, Kip Todd, Chair, Public Arts Commission The attached is provided for your information. Attachment II page 2 Examples of funding for public art in other Oregon cities. City Population Funding for Public Art Medford 64,643 $25,000 per year from annual budget plus private donation Lake Oswego 35,839 $20,000 per year from annual budget plus 1.5% of capital projects Grant Pass 24,843 Small trust fund from sale of art West Linn. 24,172 $12-$15,000 per year plus 1% of capital projects Tualitin 23,877 $8,5000 per year plus private fundraising and events Ashland 20,215 Private donations Summary of existing funds for public art in Ashland McGee memorial $19,000 Amie Krigel Memorial $10,500 Other $2,000 Attachment III DRAFT RESOLUTION NO. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASHLAND REITERATING ITS POLICY OF RELATING THE EXPENDITURE OF MONIES FOR ECONOMIC AND CULTURAL DEVELOPMENT TO THE HOTEL/MOTEL (Transient Occupancy) TAX AND REPEALING RESOLUTION 2004-11 THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. That the city council recognizes that the source of monies for the Economic and Cultural Development Grant program is the Hotel/Motel Tax. SECTION 2. The following are the goals which the EconOmic and Cultural DeveloPment Committee is attempting to meet by granting money to applicants: a) Tourism Promotion. b) Economic Development by: 1) Responding to general inquiries about business in the city; 2) Providing assistance to existing small businesses; 3) Providing technical and financial assistance for the expansion of existing businesses; 4) Providing technical and financial assistance for the development of new businesses; or 5) Providing such other services and support to business as the city council may deem beneficial. c) Cultural Development. SECTION 3. Beginning in Fiscal Year 2004/2005, the city council will appropriate thirty- three and one-third percent (33.3%) of the anticipated Hotel/Motel tax monies for Economic and Cultural Development. The City of Ashland has determined that as of July 1, 2003, $186,657 or 14.23% of total Hotel/Motel tax revenues were expended on tourism promotion, as defined in Chapter 818 of the 2003 Oregon Laws, and will continue to be spent on tourism promotion increased or decreased annually consistent with the estimated TOT revenues budgeted. The amount to be allocated annually to Ashland Chamber of Commerce (COC) and Oregon Shakespeare Festiv//1 (OSF) for promoting tourism'per'the state'definition Shall be $80;432' and $110,000, respectively, adjusted each year by the amount of inflation or deflation established in the Budget process. An additional amount of $160,000, adjusted each year by the amount of inflation or deflation established in the Budget process, will be granted annually to COC for economic development projects in cooperation with City staff. The allocations in this paragraph shall sunset after three years. Any additional amount for tourism required by Chapter 818 shall be. allocated to COC, OSF or other group during the budget process. The remainder of the monies budgeted for these grants may be allocated to grantees for activities fitting in any of the three categories set forth in Section 2 of this Resolution. By January 31 of each year each recipient of grants under this reSolution shall submit a report to the city council setting forth how the grant funds received were expended in furtherance of the goals set forth in Section 2. SECTION 4. The following guidelines and criteria are established for the Economic and 'Cultural Development Grants: a) Grantee shall be a 501 (c) non-profit agency. b) Grantee shall be a non-governmental agency. c) Grantee shall promote livability for the citizens of Ashland. d) The minimum grant proposal will be $1,000. e) The grant will benefit Ashland in regards to enrichment and activities of an economic nature. f) Grantee shall serve the population in Ashland but may encompass other venues in the Rogue Valley. g) IrrespectiVe of sub-paragraph 'b', the City of Ashland Public Arts Commission may apply for and receive funds. SECTION 5. Resolution 2004-11 is repealed upon passage of this resolution. SECTION 6. This resolution takes effect upon signing by the mayor. This resolution was read by title only in accordance with Ashland Municipal Code Section 2.04.090 duly PASSED and ADOPTED this 19th day of August 2004 SIGNED and APPROVED this 20th day of August 2004: Reviewed as to form: Attachment IV AMC 2.17 Public Arts Commission 2.17.005 Purpose The mission of the Public Arts Commission is to enhance the cultural and aesthetic quality of life in Ashland by actively pursuing the placement of public art in public spaces and serving to preserve and develop public access to the arts. The continued vitality of the arts in the City of Ashland is a vital part of the future of the city as well as of its citizens. The arts are an important part of the cultural and economic life of the entire community of Ashland and enrich the participants in the arts as well as those who observe them. Several organizations which exist in Ashland are active in the arts and provide leadership to the community on arts related matters. The creation of a Public Arts Commission for the City of Ashland will assist those organizations, and other organizations and individuals, to make arts a more important part of the city's life. (ORD 2890. added l 1/19/02) Attachment V Minutes Citizens' Budget Committee 05/20/2004 .. Economic and Cultural Development Grant Presentations Draft Minutes May 20, 2004, 7:00pm Civic Center, Council Chambers, :[:t75 East Main Street CALL TO ORDER The Economic and Cultural Development meeting was called to order at 7:03 p.m. on May 20, 2004, in the Civic Center Council Chambers, 1175 E. Main Street Ashland, Oregon. ROLL CALL: Councilor Hartzell, Laws, and Jackson were present. Budget Committee Members Olsen, Stepahin, Silbiger, and Williams were present. STAFF LEE TUNEBERG, FINANCE DIRECTOR, BUDGET PRESENT: OFFICER CINDY HANKS, PROJECT COORDINATOR BRYN MORRISON, ADMINISTRAT]:VE SECRETARY . Williams/Olsen m/s for Silbiger to chair the meeting. All Ayes. Lee Tuneberg, Finance Director spoke that $95, 168 will be allocated and proposed to set time limit for presentations to 5 minutes. Committee agreed. PRESENTATTONS: In order of receipt. Grant Applicant SOEDC Grant Requested $9,000 Rob Hambleton spoke to the goal of building the local economy with producers and buyers. They want to build a campaign and $6,000 is to continue the creation of material to educate community, and $3,000 will be for the Siskiyou Sustainable Cooperative 'directory.' The COmmittee asked if they Will be sustainable and what the criteria was for the directory. Mr. Hambleton replied that it would be sustainable and they promote businesses that want to be economically stable and that pay and treat employees well. He explained that the Shared Use commercial kitchen program is more successful in the Ashland area. The Committee asked about going to the Chamber in Ashland and IVledford for support. Mr. Hambleton responded that they already have started the plan to use networks. Grant Applicant Artattack Grant Requested $11,200 .ludd Robbins, Nicole Isaacson-Hill, spoke regarding the theatre group. They are flexible to reduce costs to enable choice for people in the community to go to the theatre. The Committee asked if they received donations and they replied that they do not receive donations from the businesses that they will offer the reduced tickets to their employees. The Committee asked if there is a way that the Chamber or the. City would be able to help with filling the empty seats, if they do not receive all the funds requested. The Committee asked about the businesses selected to receive the discounted tickets. They responded that all businesses are limited to ten tickets per night at half price and they will ask for identification proving they are employees from the downtown area. Dave Williams, Budget Committee Member stated that he thinks they should make the discount available to more people. Grant Applicant Rogue Valley Symphony Grant Requested $13,600 Francis Van Ausdal, Tom O'Rourke explained how the Symphony will expand their season. They will increase by two concerts at SOU, and fund raising concerts. They will bus Ashland students to the full concert in Medford. The Committee asked about the increasing salaries and it was explained that it was due to the additional concerts. Grant Applicant SOWAC Grant Requested $8,500 Helen Wallace spoke to the function of the organization. She spoke to the categories of Resolution that the organization fulfills with grant. They are supported from community, and have to raise the same amount from non-federal funded agencies to receive federal grants. She stated that the grant will be a small portion of the total expense of the classes and that they have changed their name to the IVlicroenterprise Development Center. . Grant Applicant Rogue Opera Grant Requested Sz0,000 Lorrie Hall spoke to four programs that the grant will fund. They will extend season to an eight week season and they hope to donate more tickets this next year. They also hope to do mentoring for students. The Committee asked what portion of the grant would go towards an Ashland program. Ms. Hall responded that the Amahl production would be the only one. The Committee questioned the short terms of the Board of Directors, 7 of 11 have been on less than 2 years. IVls. Hall explained that they did an organizational assessment and reorganized and added several people. Grant Applicant Arts Council of Southern Oregon Grant Requested $3,000 Lyn Godsey, Steve Preston spoke to the goals of the organization. Online arts directory will be established with grant and will be for artists to belong to at the $50 dollar level for only $35. The City would be subsidizing the artists to be able to join at that level. They have 50 people or organizations that would receive a $50 - membership. They explained that the grant will help with administrative costs. Grant Applicant Youth Symphony of Southern Oregon Grant 'Requested $4,000 Larry Cooper spoke to the function of the organization. They provide students with a rare opportunity that is usually not available in small communities. The grant will be used for 3 performances in the off-season to bring tourists in. 70% will be from Ashland and 30% from elsewhere. The students that participate are required to be in orchestra in school and the largest expense is the performance space. Grant Applicant Ashland Gallery Association Grant Requested $8,ooo Mickie IvlcCormic, .lason Couch spoke to the mission of the association. They spoke to the achievements and the need for funding. They want to market Ashland as an art destination. The grant would help to maintain the website and promote it nationally. One goal is to attract people from 500 miles away and show Ashland as a total vacation destination. Grant Applicant Grant Requested Peace House $5,000 Linda Richards, Kevin Preister would like to promote multi cultural events. They have four events with different themes. They would like to produce brochure to promote Ashland. The events will be held in Ashland and people will be coming from around the region and would be promoted toward people that would participate in this level of peacekeeping. They would only produce pure cultural p rog ram s. Grant Applicant Siskiyou Singers Grant Requested $6,000 Alison Elliot, Lezley Sanders spoke to the history of the organization. They spoke to the need for funding. The grant will be for enhancement of website and the production of a CD. They have discussed raising ticket prices and the fee to participate. They do not want to have to do that. Grant Applicant Ballet Rogue Grant Requested $6,000 Glenn Hill spoke that the City has helped to fund the performances for the last 17 years. This year they will do 3 performances. They are asking for 40% of their costs. Grant Applicant Southern Oregon Film Society Grant Requested $1o,ooo Tom Olbrich, Darrel Pearce spoke to the festival history. They spoke to the demographic categories that the festival draws. The grant will be used to supplement the volunteers and increase staff. They will use the grant to promote the festival and reach out to other areas. They are requesting a grant from the Carpenter Foundation for $17,500. Grant Applicant St. Clair Productions Grant Requested $5,Oo0 Ariella St. Clair, Maureen Hicks spoke to the history of the organization. The grant would help with advertising. They have a grant request with Carpenter and Celebration Foundations. Income statement will need to include a raffle netted at $600. · ' Grant Applicant -' : SOU Native American Studies Program Grant Requested' SS,0o0 David West spoke to the history of the academy. He spoke of the possible use of the grant funds and the theatre programs. They are working with many other regions to improve schools in cultural development. Grant Applicant Science Works Grant Requested $20,000 Christy Hostetler, spoke to the educational programs and the services they provide. They have expanded their days from two to five this year. The grant funds will help to market the museum.' Grant Applicant Southern Oregon Historical Society Grant Requested $2,143 Richard Seidman spoke to the use of the grant request. He stated that they would comply within the City's code requirements for the signage. The panels would take minimum maintenance and Parks would be responsible for it. Grant Applicant Community Works Grant Requested $1o,ooo Arnie Green spoke that the grant would help in their existing business. They are trying to diversify their funding due to cutbacks. They have been donated a candle factory and are working toward marketing the products, l~t will cost $35,000 to hire an individual to research marketing and promotion and would be an employee of the business. Grant Applicant Lithia Arts Guild of Oregon Grant Requested $8,000 No Presentation Grant Applicant The Green Room of Ashland Grant Requested $5,000 .losuah Heuertz, Laura Henneman spoke to productions and need for funds. They feel that they fulfill the categories in the Resolution for the funds. Total $149,443 The estimated 2004-2005 budget allocation is $95~000. PUBLIC INPUT None ALLOCATIONS Postponed until the meeting on May 2:t, 2004 at 7:00 p.m. The Finance Department will email the Committee a spreadsheet of allocations to complete and return before the May 21 meeting. The Committee made suggestions for the next year application form: AD3OURN~IENT The meeting was adjourned at 10:35 p.m. Respectfully Submitted, Bryn Morrison, Administrative Secretary Finance Department Minutes Citizens' Budget Committee 05/2'1/2004 Economic and Cultural Development Grant Presentations Draft Minutes t4ay 2If 2004f 7-'00pm Civic Center, Council Chambers, :t:t75 East Main Street CALL TO ORDER The Economic and Cultural Development meeting was called to order at 7:02 p.m. on May 21, 2004, in the Civic Center Council Chambers, 1175 E. Main Street Ashland, Oregon. ROLL CALL: Councilor Hartzell, Laws, and .lackson were present. Budget Committee Members Olsen, Stepahin, Silbiger, and Williams were present. STAFF PRESENT: GINO GR[MALDI, CITY ADMINISTRATOR CINDY HANKS, PROJECT COORDINATOR BRYN MORRISON, ADMINISTRAT~[VE SECRETARY PUBLIC INPUT The Lithia Arts Guild asked to present their grant request. Laws/Hartzell m/s to allow to present. Debbie Lorray, .lim Young spoke to the project at Briscoe School. They spoke to the event that they are requesting funding for. Kate Jackson, Councilor clarified that they do not have a contract yet with the School District; they only have an agreement in principle. They will also need to apply for a conditional use permit. Ms. Jackson also clarified that the Public Arts Commission has not been involved in this project. Mr. Young explained that they talked to three people on the Commission about it and they showed interest. They explained that the School district would receive 4% of sales and they are working on networking support but do not have any contracts yet. Ms. Jackson feels that the money should be allocated · to them but if they do not obtain a' contract, the funds would come back to the City. The Committee asked to clarify whom the artists would be and how would they be chosen. They responded there are five rooms that will be rented by artists. One space will be a working space for artists. Ms. Jackson spoke to the new Resolution for TOT. She spoke to the change for tourism and the economic and cultural development emphasis. Don Laws, Councilor doesn't think that they could expect the change this year due to the grant applications were completed before the Resolution took place. He sees the need for events that enhance the City for both residents and tourists. Cate Hartzell, Councilor hopes by next year that the partnership with the Chamber grows to help the smaller grantees. ALLOCATIONS Ns. Hartzell proposed looking at the grantees that have been funded for several years and seeing if they need these funds should be cut back. The Committee expressed the need to have the grantees present what they accomplish with the funds that they are granted from the City from the previous year. Dave Williams, Budget Committee Member feels that the organizations that promote the arts are an important part of Ashland and need the funds. The Committee had concerns regarding the association with the SOU Native American Academy and the college and voiced that they support all the multi cultural events that were applied for. Southern Oregon Historical Society's funding is contingent on the signage being approved by the Council and meeting the City Code. Mr. Laws does not support the City funding groups that he sees are political interest groups as he feels the Peace House is. Ms. Hartzell suggested not funding the Peace House and asking them to come back next year and address concerns that they may be for political interest. The Committee allocated $1,500 for the Ashland Gallery Association only for the advertising for the directory. The Committee stated that they did not agree with the program that Artattack presented and needed funding for and chose not to fund. The allocations were made as follows' Science Works. $12,000 SOWAC 8,500 $.O. Film Society 8,500 Community Works SOEDC Rogue Valley Symphony Rogue Opera Ashland Gallery Association Ballet Rogue Siskiyou Singers Youth Symphony of Oregon Lithia Arts Guild of Oregon St. Clair Productions The Green Room SOU, Native American Studies Program Southern Oregon Historical Society Arts Council of Southern Oregon Peace House Artattack 7,000 6,500 6,000 6,000 5,000 4,500 4,100 4,000 4,000 4,000 3,000 2,500 2,143 1,500 0 0 Total $ 89,243 This leaves $5,925 unallocated. Ms. Hartzell proposed to add $2000 to SOEDC and $1000 to the Southern Oregon Film Society. Mr. Laws did not want to give more to SOEDC and Ms. Jackson did not want to give more to Science Works. Williams/Laws m/s to leave balance in reserve. Hartzell would like to add $500 to SOEDC. Williams/Jackson m/s to approve allocations. Williams, Laws, Jackson, Silbiger, Stepahin, and Olsen, yes. Hartzell, no. Motion passed 6 to 1. DISCUSSION The Committee would like the Finance Department to keep the bylaws and 501 c3 and tract within the City and not distribute to the subcommittee. The Committee would like the Finance Department to produce a policy for financial reporting. Ray Olsen, Budget Committee Member would like to raise minimum and be ,more .specific of exPectatio, ns of grantees. Russ Silbiger:. Bu. dget c0'mmittee Member wouid like to see the City have'on file the' 990 IRS documents of applicants. Ms. Hartzell would like to see the program budget be more specific for what the funds will go towards and is not in favor of raising minimum. AD.1OURNt4ENT The meeting was adjourned at 9:54 p.m. Respectfully Submitted, Bryn Morrison, Administrative Secretary Finance Department End of Document - Back to Top Attachment III DRAFT RESOLUTION NO. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASHLAND REITERATING ITS POLICY OF RELATING THE EXPENDITURE OF MONIES FOR ECONOMIC AND CULTURAL DEVELOPMENT TO THE HOTEL/MOTEL (Transient Occupancy) TAX AND REPEALING RESOLUTION 2004-11 THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. That the city council recognizes that the source of monies for the Economic and Cultural Development Grant program is the Hotel/Motel Tax. SECTION 2. The following are the goals which the Economic and Cultural Development Committee is attempting to meet by granting money to applicants: a) Tourism Promotion. 'b) Economic Development by: 1) Responding to general inquiries about business in the city; 2) Providing assistance to existing small businesses; 3) Providing technical and financial assistance for the expansion of existing businesses; 4) Providing technical and financial assistance for the development of new businesses; or 5) Providing such other services and support to business as the city council may deem beneficial. c) Cultural Development. SECTION 3. Beginning in Fiscal Year 2004/2005, the city council will appropriate thirty- three and one-third percent (33.3%) of the anticipated Hotel/Motel tax monies for Economic and Cultural Development. The City of Ashland has determined that as of July 1, 2003, $186,657 or 14.23% of total Hotel/Motel tax revenues were expended on tourism promotion, as defined in Chapter 818 of the 2003 Oregon Laws, and will continue to be spent on tourism promotion increased or decreased annually consistent with the estimated TOT revenues budgeted. The amount to be allocated annually to Ashland Chamber of Commerce (COC) and Oregon Shakespeare Festival (OSF) for promoting tourism per the state definition shall be $80~432 and $110,000, respectively, adjusted each year by the amount of inflation or deflation established in the Budget process. An additional amount of $160,000, adjusted each year by the amount of inflation or deflation established in the Budget process, will be granted annually to COC for economic development projects in cooperation with City staff. The allocations in this paragraph shall sunset after three years. Any additional amount for tourism required by Chapter 818 shall be allocated to COC, OSF or other group during the budget process. The remainder of the monies budgeted for these grants may be allocated to grantees for activities fitting in any of the three categories set forth in Section 2 of this Resolution. By January 31 of each year each recipient of grants under this resolution shall submit a report to the city council setting forth how the grant funds received were expended in furtherance of the goals set forth in Section 2. SECTION 4. The following guidelines and criteria are established for the Economic and · Cultural Development Grants: a) Grantee shall be a 501 (c) non-profit agency. b) Grantee shall be a non-governmental agency. c) Grantee shall promote livability for the citizens of Ashland. d) The minimum grant proposal will be $1,000. e) The grant will benefit Ashland in regards to enrichment and activities of an economic nature. f) Grantee shall serve the population in Ashland but may encompass other venues in the Rogue Valley. g) Irrespective of sub-paragraph 'b', the City of Ashland Public Arts Commission may apply for and receive funds. SECTION 5. Resolution 2004-11 is repealed upon passage of this resolution. SECTION 6. This resolution takes effect upon signing by the mayor. This resolution was read by title only in accordance with Ashland Municipal Code Section 2.04.090 duly iPASSED and ADOPTED this 19th day of August 2004 SIGNED and APPROVED this 20th day of August 2004: iReviewed as to form: CITY OF ASHLAND Memo DATE: September 1, 2004 TO: Gino Grimaldi FROM: Michael W. Franell, City Attorney RE: Opinion on ethics violation complaint You have asked that I present my opinion as to whether an ethics violation has occurred based upon the following fact situation: Paula Brown, the Ashland Public Works Director, owns a parcel of property located at 800 Cambridge Street, Ashland, OR, Tax Map 391E05AA, Tax Lot #8600 (the "Subject Parcel"). The parcel is located at the NW comer of the intersection of Cambridge Street and Nevada Street and is within the proposed Nevada Street LID. A developer recently sought and obtained approval for the development of the Billings Ranch Subdivision, which is accessed off of Nevada Street immediately to the West of the subject parcel. Ms. Brown, as the City's Public Works Director had decision authority over the public works issues related to the subdivision. The street stub for Nevada Street which fronts the Subject Parcel was not improved when the developer sought initial approval for the Billings Ranch Subdivision. The street improvements, curb, gutter and sidewalk were required as a condition of the development. The developer of the Billings Ranch Subdivision, desired a nice entrance into the subdivision. As a result, he paid for the installation of curb, gutter and sidewalk along the Subject Property and along the properties across Nevada Street, immediately south of the subject property. The installation of the curb, gutter and sidewalk was not a requirement from the Public Works Department, but were required by the Planning Department for approval ofthe subdivision. Additionally, participation of the subdivision was required in the Nevada Street LID to build curb, gutter and sidewalks. Because of a significant elevation difference in the subject property and Nevada Street, in order to construct the sidewalk, it was necessary to install a retaining wall on the Subject Property. The developer also installed a wooden fence in the public right of way immediately adjacent to the Subject Property. All LEGAL DEPARTMENT 20 East Main Street Ashland, OR 97520 www.ashland.or.us Tel: (541) 488-5350 Fax: (541) 552-2092 TTY: 800-735-2900 Michael W. Franell, City Attorney Sh"e", P. Stephe"" Leg,; ",,;,"oVC;,;m, Mg' bAJ Nancy Snow, Legal Secretary of the above-mentioned improvements were constructed at the Developer's cost and not at Ms. Brown's cost. In the proposed formation of the Nevada Street LID, the public works department is recommending an allocation based upon one assessment for each residential lot. Paula notified Gino Grimaldi, City Administrator, via email of her ownership of property within the LID. Paula indicates that she left the assessment allocation recommendation completely up to Jim Olson. Because curb, gutter and sidewalks are already installed on the subject property and the propelty across Nevada Street to the south, these properties will only be assessed one-half what other residential lots will be assessed. It is important to understand that my opinion in this matter is not a legally binding opinion. ORS 244.280 provides if a person wants a binding opinion on whether a particular action is a violation of the GSPC rules, they may request an opinion from the GSPC. Oregon courts have held the opinion of the City Attorney regarding ethics violations is not binding. That being said, based upon the forgoing fact situation, I do not believe and ethics violation has occurred. The relevant statute is ORS 244.040(1 )(a) which reads: 244.040(l)(a) "No public official shall use or attempt to use official position or office to obtain financial gain or avoidance of financial detriment that would not otherwise be available but for the public official's holding of the official position or office, other than official salary, honoraria, except as prohibited in paragraphs (b) and (c) of this subsection, reimbursement of expenses or an unsolicited award for professional achievement for the public official or the public official's relative, or for any business with which the public official or a relative of the public official is associated. " The Oregon Government Standards and Practices Commission (GSPC) has interpreted this section of the ORS in several advisory opinions. In a recent opinion, GSPC Advisory Opinion 04-1004 (April 2004), the GSPC noted that this section is not violated if: the "benefits are not available to public officials only because of the public position held." Therefore, the question that must be answered is whether or not Ms. Brown received a financial benefit or avoided a financial detriment because of her position as a public official. In evaluating whether or not this occurred, we must examine the facts and the relevant development criteria. ALVO 18.80 provides the general approvali criteria for subdivisions. ALVO 18.80.020B7 provides: LEGAL DEPARTMENT 20 East Main Street Ashland, OR 97520 www.ashland.orus Tel: (541) 488-5350 Fax: (541) 552-2092 TTY: 800-735-2900 Michael W. Franell, City Attorney Sh"ooe P Slephoo,. Leg" A,,;,looUCI,;m, Mg'. bIt- ~ Nancy Snow, Legal Secretary 7. Access to subdivision. All major means of access to a subdivision or major partition shall be from existing streets fully improved to City standards, and which, in judgment of the Director of Public Works, have the capacity to carryall anticipated traffic from the development. The only access to the Billings Ranch Subdivision is traveling west on Nevada Street. Since the stubout for Nevada Street through which access to the Billings Ranch Subdivision was not improved pursuant to ALUO 18.80.020(B)7, all required street improvements were required to be provided by the developer. ALUO 18.80.030A1 provides that the street standards set forth in ALUO 18.88 apply to developments under ALUO 18.80. ALUO 18.88.020K provides that the standards in the City of Ashland Street Standards Handbook apply. Nevada Street is designated a Neighborhood Collector in the Ashland Transportation System Masterplan. The standards applicable to Neighborhood Collectors are found in the City of Ashland Street Standards Handbook on pages 25 and 26. The applicable standards specifically require sidewalks to be provided on both sides of the street. Based upon the forgoing analysis, the developer of the Billings Ranch Subdivision would have been required to put in the curb, gutter and sidewalk regardless of who owned the Subject Property. As already mentioned, the retaining wall was required because of grade differences and would have been require to be installed regardless of who owned the Subject Property. Because ofthis, we cannot find that Paula Brown received the improvements because of her position as a public official. In relation to Paula receiving only one-half the assessment of other properties because she already has a sidewalk installed, again, we must evaluate the facts, the relevant codes and past municipal practice. Paula indicates that she delegated the decision in this matter to Jim Olsen. Two ethics issues come into play in this evaluation - whether there is a conflict of interest and whether Paula used her position as a public official for private gam. The relevant sections of the statute on conflicts of interest are found in the definitions in ORS 244.020 which provide as follows: 244.020(1) " 'Actual conflict of interest , means any action or any decision or recommendation by a person acting in a capacity as a public official, the effect of which would be to the private pecuniary benefit or detriment of the person or the person's relative or any business with which the person or a relative of the person is associated unless the pecuniary benefit or detriment arises out of circumstances described in subsection (7) of this section. " 244.020(15) .. 'Public official' means any person who, when an alleged violation of this chapter occurs, is serving the State of Oregon or any of its political subdivisions or any other public body of the state as an officer, employee, agent or otherwise, and irrespective of whether the person is compensated for such LEGAL DEPARTMENT 20 East Main Street Ashland, OR 97520 www.ashland.orus Tel: (541) 488-5350 Fax: (541) 552-2092 TTY: 800-735-2900 Michael W. Franell, City Attorney Sh,,'eo, P S"ph,"" Log., ",;,'ooVCI.;m, Mg'. W Nancy Snow, Legal Secretary services. The procedure for an appointed public official to follow when faced with an actual conflict of interest is found in ORS 244.120( 1)( c) which reads as follows: (c) If the public official is any other appointed official subject to this chapter, notify in writing the person who appointed the public official to office of the nature of the conflict, and request that the appointing authority dispose of the matter giving rise to the conflict. Upon receipt of the request, the appointing authority shall designate within a reasonable time an alternate to dispose of the matter, or shall direct the official to dispose of the matter in a manner specified by the appointing authority. There is not any question but that Paula Brown is receiving a private pecuniary benefit from this decision. Because the decision regarding the amount of assessment to apply results in a pecuniary benefit to Paula Brown she has an actual conflict of interest. Therefore, Paula should have notified the person who appointed her of the conflict. AMC S2.28.040 provides: The City Administrator shall have responsibility for the general administrative coordination of all City departments except for those officers and employees of the Parks Department. The City Administrator shall have the right to submit recommendations to the Mayor, with confirmation by the City Council, as to the appointment or dismissal of any principal officer or Department head. The Mayor and City Council, City Administrator, or the appropriate Department head may directly appoint or dismiss any subordinate employee. (Ord. 1399 83, 1965; Ord 2826 81, 1998) (emphasis added). The ordinance is ambiguous as to whether the City Administrator, the Mayor, the Mayor and Councilor the City Council are considered to be the appointive person. Paula Brown notified Gino Grimaldi via email of her ownership of property. Whether this satisfies the requirements of a written notification and whether the notice was provided to the appropriate person as required by the statute is a question of interpretation that only the courts could resolve. Additionally, Paula indicates that she delegated the decision to Jim Olson. While the exact letter of the statute may not have been followed in disposing of the conflict, disclosure was made and steps were taken to remove the decision in conflict. Additionally, the final decision on the allocation methodology will be made by the City Council. The Council has the opportunity to review and correct any component ofthe decision that is inappropriate. Since Paula is the official who wrote the staff report, she should have identified her conflict of interest to the Council and clearly communicated the allocation recommendation comes from Jim Olson. While she did not do this initially, I do not believe that it is too late since the public hearing has not yet been held. After review, I believe Paula made an honest attempt to both notify and remove herself from the decision for which she had a conflict. Any error in process was inadvertent and not significant. LEGAL DEPARTMENT 20 East Main Street Ashland, OR 97520 www.ashland.or.us Tel: (541) 488-5350 Fax: (541) 552-2092 TTY: 800-735-2900 Michael W. Franell, City Attorney Sh,rleoe P. Stephe"" Leg" "',;,l>mUCI,;m, Mg'. b^J Nancy Snow, Legal Secretary As already set forth in this opinion, the relevant statute on use of public position for private gain is ORS 244.040(1 )a. The test is but for Paula Brown's public position, would she have received the private pecuniary benefit. AMC S 13.20.060 Method of Assessment, provides in relevant part: B. Determination of Assessment. The council shall determine the amount of the estimated assessment to be charged against each lot within the local improvement district according to the special and peculiar benefits accruing to the lot from the improvement, and shall spread the estimated assessments accordingly. Of relevance, the Council is to spread the assessment according to the special and peculiar benefits accruing to the lot from the improvement. In the past, when we have had LIDs for sidewalk improvements, Ashland has given consideration to properties with existing development that were not required to construct sidewalks as a condition of their development. In both the LID for the improvements on Helman Street and in the LID for improvements on Oak street, reduced assessments were given to lots that had at some point in time voluntarily constructed sidewalks. This practice was irregardless of whether the owner of the lot was a public official. Based upon the requirements of AMC 13.20.060B and upon past practice, Jim Olson proposed one-half assessment for the two lots that had existing sidewalks that were not required to install sidewalks as a condition of development. Those two lots both happened to be owned by City employees, but the proposed reduced assessment is not because of their position as a City employee. Because the benefit was granted due to factors other than person's position as a public official and would have been granted to the particular lots even if they had been owned by persons other than public officials, an ethics violation has not occurred. LEGAL DEPARTMENT 20 East Main Street Ashland, OR 97520 www.ashland.or.us Tel: (541) 488-5350 Fax: (541) 552-2092 TTY: 800-735-2900 Michael W. Franell, City Attorney Sh"'eoo P Step he"" Leg,1 A,,''',"UCI,'m, Mg', W Nancy Snow, Legal Secretary