HomeMy WebLinkAbout2004-1005 Council Mtg PacketCouncil Meeting Pkt.
BARBARA CHRISTENSEN
CITY RECORDER
CITY OF
kSHLAND
unless it is the
uest form 4ocated near
the entran Council Chambers. The chairwill recognize you and inform you as to the amount
of/timeallOtted to yOu. The time grantedwil[~bedependent to some extent on the nature of the item under
discussion, ~the number of people who wish tobe heard, and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
October 5, 2004
Civic Center Council Chambers, 1175 E. Main Street
6:15 'p.m. Executive Session: Annual Evaluation of City Administrator pursuant' to ORS
192.660(1)(i).
7:00 p.m. Regular Meeting
PLEDGE OF ALLEGIANCE:
II. ROLL CALL:
I!1. 'APPROVAL OF MINUTES: Regul~r'Cobnci'l MeetirYg Mfnutes of September 21, 2004.
IV.
SPECIAL PRESENTATIONS & AWARDS:
1. Presentation of Certificate of Appreciation to Donna Daniels for 20 years of service to the
Community Service Volunteer Program.
2. Mayor's Proclamation of the week of October 3 - 9, 2004 as National Fire Prevention Week.
VI.
VII.
CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Confirmation of Mayor's appointment of Ed Perkins to the Ashland Fiber Network
Programming Committee for a term to expire April 30, 2006.
3. Confirmation of Mayor's appointments of John Hinke and Julia Sommer to the Bicycle &
Pedestrian Commission for terms to expire April 30, 2005 and April 30, 2007, respectively.
PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker, unless it is the subject ora
Land Use Appeal. All hearings must conclude by 9:30 p.m. or be continued to a subsequent
meeting.)
(None)
PUBLIC FORUM: Business from the audience no__~t included on the agenda. (Total time allowed for
Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number
of individuals wishing to speak.)
VIII. ·
IX.
. UNF-INISHED BUSINESS:.
1. Summary of Council Goals for FY 2004-2005 and timeline.
NEW AND MISCELLANEOUS BUSINESS:
1. Designation of Voting Delegate for LOC Meeting.
C () [ iN C II.. M E [~rI'l N (~ S A R E B R () A D( ~ A S T L IV E () N (: }"t A N N [.;;L 9
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Xl.
Xll.
ORDINANCES~ RESOLUTIONS AND CONTRACTS:
(None)
OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS:
ADJOURNMENT:
REMINDER
A study session will be held at noon on Wednesday, October 6
in Council Chambers. Topics will include: 1) Mt. Ashland
Record of Decision (ROD) and Final Environmental Impact
Statement (FEIS) Discussion.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
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VISIT Till:; CITY ()F ASI II..,AiND'S WEB SITE AT WWW.ASI ILAND.()R.US
A S t.:t I, A N D C I~FY C OUN C I L N'I E E T I N (3
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
September 21, 2004 -- 7:00 p.m.
Civic Center Council Chambers, 1175 E. Main Street
S E PT E M B f::, R 21.2004
F'A (~i t'S I
CALL TO ORDER
Mayor DeBoer called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers.
ROLL CALL
CounCilor Laws, Amarotico, Hartzelll Jackson, Morrison and Hearn were present.
APPROVAL OF MINUTES
The minutes of the Regular Council Meeting of September 7, 2004 were approved as presented.
SPECIAL PRESENTATIONS & AWARDS
Proclamation of October, 2004 as Disability Employ. merit Awareness Month was read aloud by Councilor
Jackson.
Announcement in Memory of Ken Hagen was read aloud by Mayor DeBoer.
Mayor DeBoer:also noted that Wednesday, September 2.2 was Car Free Day and urged the citizens of Ashland
to participate.
CONSENT AGENDA
1. M'.m. ute.s' of Boards, Commissions and Committees.
Councilor Morrison/Jackson m/s to approve Consent Agenda. Voice Vote: all AYES. Motion passed.
PUBLIC HEARINGS (None)
PUBLIC FORUM
Tracy Bungay/334 Bridge Street/Spoke regarding Car Free Day. Ms. Bungay stated there will be a free
bike clinic in the Plaza and they will be distributing free water bottles and snacks. In addition, there will be
an open house at Front Street Station and RVTD will be free valley wide.
Art Bullock/791 Glendower/Presented a presentation on textured crosswalks and explained that they could
be difficult for drivers to see. Mr. Bullock presented various examples of textured crosswalks to demonstrate
their lack of visibility. He also noted that the paint on textured crosswalks would fade over time and the
crosswalks would create maintenance problems. In addition, he commented that the textured crosswalks were
hard on wheelchair users.
Robert Owens/67 ½ Alida Street/Spoke regarding the Mt. Ashland Expansion. Mr. Owens thanked the
Mayor and Council and stated that he trusted our land use managers to handle the expansion.
UNFINISHED BUSINESS
1. Reading by title only of"A Resolution of the City Council of the City of Ashland Reiterating its
Policy of Relating the Expenditure of Monies for Economic and Cultural Deve!.opment to the
H0~el/M0tel (Transient'OccuPancy) Tax and Repealing Resolution 2004-11."
Management Analyst Ann Seltzer introduced Public Arts Commissioner Bruce Bayard. Ms. Seltzer explained
that the Economic and Cultural Development Subcommittee had not allocated all of the TOT funds and that
the Public Arts Commission has requested that these funds be dedicated to them for the acquisition,
.i
1 ASItI~AN[) CITY COUNCIl. MIDT.'I'ING
PAGE 2 of 7
installation and mai~.?ance of public art. In order too do this2 an amendment to Resolution 2004-11 was
necessary, which w0tlld allow the Public Aili Con{mission to receive funds and compete for future TOT
funds. Adopting the new resolution would illustrate the City's support for the Public Arts Commission and
would allow them to leverage additional funding. Staff recommended a modification of the resolution to
allow the Public Arts Commission to be a recipient of the TOT funds, and recommended that the Council
allocate the remaining TOT funds ($5,925) to the Public Arts Commission. Ms. Seltzer stated the charge of
the commission directly met the requirements of the resolution for cultural development.
Jennifer Longshore/2388 Abbott Ave/Requested that the Council approve the proposed resolution and
allocate the funds to the Public Arts Commission. Ms/Longshore stated the Commission needed funding in
order to move forward, and noted that public art is free to everyone and enhances the community.
Ann DiSalvo/621 A Street/Urged the Council to make the TOT funds available to the Public Arts
Commission. Ms. DiSalvo stated that public art was a direct and visible indicator of cultural development
and felt that it was important for the City tO show support for the Public Arts Commission. She also stated
that the TOT funds were an appropriate use for.this effort.
Bryan Holley/324 Liberty Street/Stated the Public Arts Commission was only asking for a small portion
of funds and that the City should support the Commission they created. Mr. Holley explai.ned that this was
a one time allocation and that the Commission was not requesting perpetual funding.
Joyce Epstein/1094 Linda Ave/Stated she was a public advocate for the arts and noted her involvement with
the community. Ms. Epstein noted that she attends Chamber of Commerce meetings to speak about public
a[t~ ..and stated that Ashland has a reputation as an arts community. Ms..Epstein respectfully requested that
the Council app,:oval the proposed resolution ai~d"dedicate the remaining TOT 'funds to-the Public'Arts '
Commission.
Jim Young/Il02 Holton Road/Stated he was the Chair of the Lithia Arts Guild and voiced his support for
the resolution modification. Mr. Young explained that public art allows people to explore different ideas and
provides a new way of looking at things. He stated that public art is culturally significant and is free for all
to use and enjoy.
Melissa Markell/518 Oak Street/Voiced support for modifying the resolution and allocating the funds to
the Public Arts Commission. Ms. Markell stated she supported funding for public art and believed that the
Commission should be granted the TOT money. She also stated she would like to see public art funding as
a line item in the budget.
Sharon Dvora/1050 Clay Street/Stated she had served on the Public Arts Commission and was also an art
educator at the public schools. Ms. Dvora voiced support for allocating the remaining TOT funds to the
Public Arts Commission and felt that the Commissions' charge fit perfectly into the Economic and Cultural
Development goals. She stated that denying the Commission's request would send a negative message to the
funding agencies, the public and the commissioners. Ms. Dvora stated she would like to see funding for
public art as a line item in the budget and felt that the Commission deserved a larger sum of money on a more
regular basis.
David Bjurstrom/140 Union Street/Stated he was President of the Ashland Gallery Association and stated
that approving this t'equesf Would 15hve a ~0siti~e impact on the' community. Mr.' Bjurstrorn explained that
public art was a way to make Ashland more visible to the arts community and would have a positive
economic impact on the City. He also stated that 'allocating the remaining TOT funds to the Public Arts
Commission would allow them to leverage additional funding. Mr. Bjurstrom urged the Council to approve
the Commission's request.
A S H L A'N D C I T Y C OUN C I L M E I ~'t'IN (i
SEPT[~MBI::R 21, 2004
PAG[: 3 of 7
Russ Silbiger/562 Ray Lane/Stated he did not object to giving the Public Arts Commission money, but felt
it was best to allocate money out of the General Fund and recommended that the Council not change the
resolution· If Council does decide to modify the resolution, Mr. Silbiger suggested that they allow the other
city commissions to compete for funding as well.
Mary Gardiner/329 Orange Ave/Stated she was the Director of the Schneider Museum and voiced support
for allocating the TOT funds to the Public Arts Commission. Ms. Gardiner stated it was important for the
Commission t6 demonstrate that they had local support in order to obtain future funding. She stated she
supported a line item in the budget for public art and felt that the TOT funds should be given to the
Commission to support their efforts.
Bruce Bayard/621 A Street/Stated he was a Public Arts Commissioner as well as a member of the Ashland
Gallery Association. Mr. Bayard stated there was no stipulation to not ask the City for money when the
Public Arts Commission was established. He stated the Commission fulfills the general guidelines for a
Cultural and Economic Development Grant and noted that the Commission was also seeking funds from other
sources.
Council noted there was a' provision in the ordinance that stated the grantee of a Economic and Cultural
Development grant should not be a governmental agency. Council commented that when the group of
citizens approached the Council and asked them to form the Public Arts Commission, they said nothing about
requiting City funding. Council discussed who should be responsible for selecting the placement and design
of the public art. It was noted that because the art would be.place.d.in, a pub. lic right-.of-w.ay,.it w. as.. i.mportant
· 'to'ensure that the artwork was nOt oiTe'nsive. '
Ms. Seltzer clarified the Commission had been developing a Policies and Procedures Guidelines that would
address many of the Council's concems. It was also clarified that separate RFPs would go out for each
identified space with particular criteria for each piece of art. From there a jury would review all of the
designs and recommend one proposal that would then go back to the goveming body for final approval. Ms.
Seltzer added that the money for the art would not be expended until the project had been approved.
Council discussed whether is was fair to modify the resolution to only allow one of the commissions to
compete for funds and whether it would be more appropriate to provide funding for public art through a line
item in the budget. Comment was made that there were many ways to define culture and that some of the
other commissions were also performing activities that would fall under the purpose of an Economic and
Cultural Development Grant. It was suggested that the Council not override the decisions made by the
Economic and Cultural Development Subcommittee. Request was make to have the Public Arts Commission
provide additional information on how they planned on attaining long term funding. Comment was made that
the Parks Commission should be involved, especially since some of the art would be placed on park land.
It was noted that if the City approved the Commission's request, it would not require Staff or Council to
provide any future funding.
Councilor Hartzell motioned for Staff to allocate $5900.00 from the General Fund to the Public Arts
Commission and have the Public Arts Commission return to the Council with a recommended strategy
for long term funding. Motion died due to lack of a second.
It was mentioned that the Public Arts Commission was unique from the other City commissions in that the
Public Arts Commission's charge fit perfectly into the objectives of the Economic and Cultural Development
guidelines.
ASHI.AND CITY COUNCIL MEETING
SEPTEMBER 21. 2004
PAGE 4 o1'7
Councilor Jackson/Amarotico m/s to approve Resolution #2004-32. DISCUSSION: Comment was made
that the Public Arts Commission should have a specific department within the City that they are required to
report to. It was clarified that the Administrative Department, with Ann Seltzer as the Staff person would
oversee the Commission. Roll Call Vote: Councilor Amarotico, Jackson, Morrison aud Hearu, Yes.
Councilor Laws and Hartzell, No. Motion Passed 4-2.
Councilor Jackson/Amarotico m/s to allocate the remaining $5,925.00 from the Economic and Cultural
Development fund to the Public Arts Commission for the development of public art in Ashland.
DISCUSSION: It was clarified that this motion would not require the Economic and Cultural Development
Subcommittee to reconvene and was a strait allocation to the Public Arts Commission. Roll Call Vote:
Councilor Amarotico, Jackson, Morrison and Hearn, Yes. Councilor Laws and Hartzell, No. Motion
Passed 4-2.
Mayor DeBoer noted that the Lithia Arts Guild had an unexpected expense for their work at the Briscoe
School and that donations could be sent to the City of Ashland, care of Lithia Arts Guild.
2. Discussion of Request for Proposals for the Development of Affordable Housing above downtown
City-owned Public Parking Lots.
Community Development Director John McLaughlin noted that the StaffMemo addressed the issues raised
'at'the last meeting and'pr0vided options for the Council to consider. Staff is looking for Council% decision
as to how they would like to proceed on this project. Mr. McLaughlin stated that maintaining some flexibility
in the RFP would allow for a broader range of proposals to choose from. Affordable Housing Specialist
Brandon Goldman added that the Housing Commission had recommended that the Council maintain a greater
degr.ee of flexibility.i.n ~he RFP. - . .
Allan Sandier/1260 Prospect/Stated that Staff had done a great job with the RFP and felt that a working
agreement between private money and the City could be reached. Mr. Sandier explained that he had agreed
to develop this project as a test and to see ifa project like this would be acceptable to the Ashland residents.
Mr. Sandier stated it Was important to prove that affordable housing could be just as attractive as the other
downtown structures and it needed to be designed so that the tenants would honor and appreciate the units.
He stated the RFP should only reflect the 60% median income, which would work well with the State and
Federal Guidelines for tax credits. Mr. Sandler stated the affordable housing tenants should share the public
parking, and that no parking should be set aside for one group of people. He stated the units should be rented
and not owned, so that the City could regain ownership later down the road. Mr. Sandier stated the timeframe
should be set for 20-30 years because of the way the tax credits worked. Mr. Sandier noted he had worked
out a formula which would be noted on his RFP proposal.
Robert Owens/67 ½ Alida St/Stated that all RFP's should be ceased until the Big Box Ordinance was
revisited and until the City has had the opportunity to look into dense and sustainable developments in the
downtown area. Mr. Owens stated that he does not think the City would be able to accommodate the desires
of the residents until they can provide more housing in the downtown area than the current statute allows.
Mr. Owens stated the types of proposals being considered would run their useful life quickly and that the City
would be left with an inability to house the people of Ashland. Mr. Owens voiced support for increasing the
amount of rental units available in the downtown area.
Mr. sandier bored ihat the largbr deveiOpmentg as mentioned by Mr. 'Owen's te'nd to look like tenements and
it would be better to have smaller units in various locations.
ASIt[.,AND CITY COUNC II._ MEETING
SEPTEM B}';R 21. 2004
PAGE 5 t~l'7
Megan Mitchell/601 N. Mountain Ave/Spoke regarding the parking crisis in downtown Ashland. Ms.
Mitchell stated the proposed project would further hamper the ability to park in that area. She suggested that
before the City committed to using its valuable parking resource in a housing experiment, they should first
complete the Downtown Plan. She stated that utilizing the Lithia Parking Lot for affordable housing should
be the City's last resort. Ms. Mitchell asked the Council to consider the impacts this proposal would have on
the Railroad District. She also noted the new Jasmine Building that has been built on Lithia Way, which
would also create a demand for parking.
Mr. McLaughlin agreed that parking was an issue in the downtown area and stated that Staff had taken this
into consideration. He noted that it was Staffs goal to maintain the' spaces 'ih the parking lot and to build the
affordable housing above the lot. He explained that overall, residential and commercial parking needs could
exist together because they tend to peak at different times.
Mr. Goldman stated it was difficult to determine exactly how many cars and drivers each household would
contain. He added that the idea of mixed use developments had to do with offsetting the parking needs. Mr.
Goldman explained that at 8 a.m. the occupancy rate for parking in the proposed area was less than 20% and
increased to 85% during the day largely from tourists and people coming to shop and work. However the
occupancy rate dropped back down in the evening and there were parking spaces available at night. Mr.
Goldman noted that the current zoning requirements do not require housing to provide parking spaces for
residential uses, and this was done specifically to encourage housing in the downtown area,-
Mr. McLaughlin stated that Ashland's housing needs should not be compared with the policies used in
Portland, as they are very different. He also clarified that the Council could determine the number of units
· they .would like and. sta. t.e that in the RFP. .. ..
Mayor DeBoer stated that this was a great opportunity for the City of Ashland and would like to move
forward with this project. He noted that if parking was an important factor to a tenant, than they would not
likely want to live in the proposed units. Regarding the RFP, Mayor DeBoer stated he would remove the
option to purchase the units and maximize the number of units built.
Councilor Jackson/Morrison m/s to approve the issuance of an RFP for rental units above the Lithia
Lot; Level of affordability at 80% AMI at the minimum, a range of lower incomes is encouraged, the
term of affordability be 40 years, with a minimal loss of parking spaces. DISCUSSION: Mr.
McLaughlin noted there could be a loss of one or two spaces. City Attorney Mike Franell clarified that at
the end of the 40 year period, the entire structure and air rights would revert back to the City. Mr. Goldman
clarified the level of affordability would be targeted at 80% AMI or less. He also clarified that at the end of
the determined term, the structure would revert back to the City and the Council would be able to set the level
of affordability. It was also clarified that Staff would be able to deal with the management of the property
through the lease. Concern was expressed that Staff needed to ensure that the proposals reflect thai they have
adequate funding sources to complete and maintain the building. It was noted that the RFP would be
reviewed by the City Attorney before it is sent out. Voice Vote: Councilor Laws, Amarotico, Jackson,
Morrison and Hearn, Yes. Councilor Hartzeil, No. Motion passed 5-1.
3. Summary of Council Goals for FY 2004-2005 and timeline.
Postponed to a future meeting due to time constraints.
NEW AND MISCELLANEOUS'BUSINE~;S '" ' .......
1. Ashland Community Wildfire Protection Plan.
Fire Chief Keith Woodley introduced the Chair of the Forest Lands Commission Steve Jensen, Forest Grant
Work Coordinator Chris Chambers, contracted Forester Consultant Marry Main, and.4~q'e'l~ Borgias from the
ASHLAND CITY COUNCIl., MEETING
SEPTEMBER 21, 2004
PAGE 6 ot'7
Nature Conservatory. Mr. Woodley explained that the Ashland Community Wildfire Protection Plan (cWPp)
was the community alternative for the Ashland Forest Resiliency Project and would be submitted to the Forest
Service. It was noted that the Plan was still in development and they were still receiving community input
and reviewing some of the assumptions contained in the Plan. This review process would continue up until
the time it is submitted to the Forest Service, and it is their hope that the CWPP would continue to evolve
through the implementation phase.
Steve Jensen stated that over 900 volunteer hours were spend creating the CWPP and thanked those involved
for sharing their expertise and volunteering their time. He noted that Chapter 8 of the Plan offered a
significant community mahagement alternative tO the US Forest Service for major restoration work done in
the Ashland Watershed. Mr. Jensen stated the Forest Lands Commission had unanimously recommended that
the City Council endorse the entire CWPP. He noted that this would not be the final word from the City and
that the Plan was a living document that would undergo constant adaptation. He noted that the CWPP would
cement the City's role in the continuing work regarding the watershed.
Chris Chambers briefly explained the contents of the 10 chapters of the CWPP.. He explained that the three
basic things required of a Community Wildfire Protection Plan were: 1) Collaboration, 2) Prioritized Fuels
Reduction, and 3) Treatment of Structural Igniteability. Mr. Chambers noted that the City has had a long
history of wildfire management and awareness. He noted that each chapter of the CWPP contained an action
summary and noted that the Plan was intended to be reviewed at least twice a year by the Forest Lands.
Commission. Mr. Chambers added that the Plan was meant to be reviewable, accountable to the public, and
would keep the City Council up to date.
Marty .Ma. in mentioned that the group was only given four months to complete the CWPP. He explained that
their three obj~ctNes ir/the Plfin (vere: 1} Forest Health, 2) Muhicipfil W'at& Sup'pry, and 3)'Re~lflde the '"
likelihood and severity of a wildfire. He commented that some of the objectives conflicted with each other
and also noted that they had to rely on data provided by the US Forest Service, which was a concern. Mr.
Main displayed the treatment areas by category and priority and briefly explained each one to the Council.
(see page 16 of the CWPP)
Daren Borgias stated he was the Southwestern Oregon Stewardship Ecologist for the Nature Conservancy
and was also a citizen of Ashland. He stated the Nature Conservancy was dedicated to the protection of bio-
diversity. He also noted that the Siskiyou Crest site, which includes the Ashland Watershed, was one of the
most critical sites for the conservation of bio-diversity in the entire Klamath Mountain eco-region. He stated
the Nature Conservancy was very supportive of what the City had done to preserve the conservation of the
bio-diversity. He stated the citizen's alternative was a highly informative statement of the agreements that the
community had and that the City should feel confident in supporting this proposal. Mr. Borgias briefly
explained how the proposal came together, stating the community approach was to start with the areas they
were most concerned about. Mr. Borgias presented various slides displaying the affected area and displayed
where the CWPP proposes the fuel breaks. He noted that the CWPP works from both an ecological
perspective and from a fire protection perspective.
Councilor Hartzeli/Laws m/s to extend meeting to 10:30 p.m. Voice Vote: all AYES. Motion passed.
Mr. Borgais clarified that one of the ways the CWPP was different from the Forest Service Plan was that it
focused on thinning the smaller diameter materials.
Tonya Graham/418 Lit Way/Executive Director of Headwaters/Stated that Headwaters had worked with
this team and was very impressed with the work they had done. She noted that the CWPP would need some
final edits before its submission to the Forest Service, but that this should not be a problem. She also stated
ASHLAND CITY COUNCI[ MEETING
SEPTEMBER 21,2004
PAGE 7 o1'7
that they would clarify the necessary pieces and ensure that what the community provided to the Forest
Service was clear and concise.
Eric Navickas/711 Faith Ave/Presented a diagram of what the Forest Service was proposing in their
preferred plan. Mr. Navickas noted the City has historically taken the position of supporting prescribed fire
as a means to handle fire management and noted the 1929 agreement with the Forest Service. He explained
that the Forest Service's plan would remove a significant portion of the canopy closure, which would dry out
the site and create a higher oxygen to fuel ratio in the event of a forest fire. Mr. Navickas stated the best
treatment for fire protection was to maintain a closed canopy with minimal understory. He also voiced
support for non-commercial work only.
It was noted that the watershed would need to have natural wildfires in order to reach it's full bio-diversity
potential.
Councilor Hartzell/Morrison m/s to accept the Ashland Community Wildfire Protection Plan in
concept. DISCUSSION: Fire ChiefKeith Woodley assured the Council that he was comfortable with the
proposed plan. He noted that as additional data was gathered and analyzed there would be further
developments and enhancements to the Plan. Voice Vote: All AYES. Motion Passed.
2. Designation of Voting Delegate for NLC Meeting.
Councilor Morrison/Jackson m/s to designate the councilor that signs up first and second as the voting
delegate and alternative for the NLC Meeting. Voice Vote: all AYES. Motion Passed.
ORDINANCES, RESOLUTIONS AND CONT~ACTS (Non6)
OTHER BUSINESS FROM COUNCIL MEMBERS
1. Request from Councilor Cate Hartzell for adoption of "A Resolution Opposing State Initiative
Ballot Measure 37." .
Mayor DeBoer and the entire Council voiced their full support for the proposed resolution. It was noted that
Measure 37 was very misleading and could possibly bankrupt the State. It was also noted that the citizens
needed to fully understand what they are approving if they vote in support of this Measure.
Pam Vavra/2800 Dead Indian Memorial Rd/Applauded Councilor Hartzell for bringing this issue forward
and voiced support for the proposed resolution. Ms. Vavra stated that the Council was providing a tremendous
service to the citizens by making them aware of this issue.
Councilor Hartzell/Morrison m/s to approve resolution. Voice Vote: all AYES. Motion passed
unanimously.
Mayor DeBoer noted there will be a Study Session on Wednesday, September 22, 2004. Topic of discussion
will be Master Planning in Ashland - Approaches to Address City Council Goals.
ADJOURNMENT
Meeting was adjourned at 10:30
April Lucas, Assistant City Recorder
Alan DeBoer, Mayor
Office of the Mayor
Alan DeBoer
MEMORANDUM
DATE:
TO:
FROM:
RE:
September 30, 2004
City Council Members
Mayor Alan DeBoer
Certificate of Appreciation to Donna Daniels
October 5, 2004 Council Meeting
It gives me great pleasure to present a Certificate of Appreciation to Donna Daniels, who is
retiring from the Community Service Volunteer program after 20 years. Donna has been a
member of the City of Ashland Community Service Volunteer program longer than anyone on
record. She started on October 15, 1984 and she retired on October 1, 2004. She has put in an
astounding 6,927 plus hours of community service, truly amazing.
Among her many activities where she has donated her time are: Bicycle Program, Blood Pressure
Clinic, C.B. Radio Base Station, Call-a-Ride, Police Car Wash, Chamber of Commerce, City
Hall, Civil Disasters, District Attorney Courier, Downtown Foot Patrol, Festival of Lights iParade,
Flu Clinic, Food Bank, Fourth of July Parade, Halloween Patrol, Information Booth, Mail
Courier, Meals on Wheels, Radar Reader Board, Senior Program office, Shakespeare Festival,
Surveillance, Traffic Control, Training Programs, Transporting Police Vehicles, Vacation House
Check, Watershed Patrol, Watershed Gate Guard and many others.
In 1995 Donna was the recipient of the James M. Ragland Volunteer Spirit Community Service
Award, which was established by the Mayor and City Council to recognize the contribution of
volunteers and encourage public service.
Donna is a true volunteer. She is always pleasant and willing to take on any project, sometimes
several in the same week.
Thank you, Donna, for all you have done for our community.
City of Ashland · 20 East Main Street ° Ashland, OR 97520 ° (541) 488-6002 ° Fax: (541) 488-5311 ° Email: awdb@aol.com
The City of Ashland,
Ashland, Oregon
Donna Daniels
is hereby awarded this
Certificate of Appreciation
for TWENTY YEARS
of outstanding service and contributions to
The Community Service
Volunteer Program
On this 5th day of October, 2004
Alan W DeBoer, Mayor
PROCLAMATION
· In the U.S. someone dies from a home fire every one and one-half hours.
· Seventy-nine percent of fire deaths nationwide happen in the home.
· The City of Ashland recognizes the significant personal and economic toll fire takes
on its citizens.
· The City of Ashland understands that safety measures can significantly cut the risk of
fire.
· Smoke alarms have been proven an effective lifesaver, having helped to cut the home
fire death rate by one-half since their introduction to the general public.
Working smoke alarms are essential in every household and should be installed on
every level of a home including the basement and outside of each separate sleeping
· Ashland Fire & Rescue is reaching out to its citizens with a message of fire safety
during Fire Prevention Week 2004.
NOW, THEREFORE, the City Council and Mayor, on behalf of the citizens of Ashland,
hereby proclaim the week of October 3- 9, 2004 as:
NATIONAL FIP PREVENTION WEEK
and call upon the people of Ashland to remember the Fire Prevention Week 2004
reminder,
"It's Fire Prevention Week: Test Your Smoke Alarms."
and urge all citizens to heed the advice to install and maintain smoke alarms.
Dated this 5th day of October, 2004.
Alan DeBoer, Mayor
Barbara Christensen, City Recorder
CITY COUNCIL STUDY SESSION
SEPTEMBER 22, 2004
PAGE 1 of 3
CITY COUNCIL STUDY SESSION
Wednesday, September 22, 2004 at 12:00 p.m.
Council Chambers, 1175 East Main Street
CALL TO ORDER
Mayor DeBoer called the meeting to order at 12:00 p.m. in the Civic Center Council Chambers.
ATTENDANCE
Councilor Laws, Amarotico, Hartzell, Jackson and Heam were present. Councilor Morrison was
absent.
Community Development Director John McLaughlin, City Administrator Gino Grimaldi and City
Attorney Mike Franell were also present.
1. Master Piannin~ in Ashland - Approaches to Address City Council Goals.
Community Development Director John McLaughlin explained that the City Council has adopted
a goal to .continue master planning of large undeveloped properties in Ashland. The purpose of
this Study Session is to discuss the process of master planning in general and to address; the issue
of master planning specifically for the Croman and North Normal areas. Mr. McLaughlin
explained that some of the difficulties with master planning is that it can be time intensive and
involves substantial citizen involvement. However Staff believes that it is time well spent and
will provide a benefit to the community.
Mr. McLaughlin discussed the Croman site and explained that this was a key area that could
assist with the City's future employment needs. Mr. McLaughlin noted that there were very few
areas that the City could expand to for future commercial development and stated it was
imperative that they use this land in the wisest manner for the community. Mr. McLaughlin
clarified that the City Council would have to approve any possible rezoning of this land. He also
noted that it was unlikely that one employer would come to Ashland and use the entire site for
one use, so it is important that they establish a master plan for the Croman area.
Mr. McLaughlin explained that a master plan should reflect the changing values of the
community and should accommodate a variety of uses. He added that the City should not be tied
to development pressures. Mr. McLaughlin stated that master planning was a control method
used to ensure that the future holds the community's best interest and noted that an example of
master planning is the North Mountain Neighborhood. He noted that with the Croman site, a
developer has already taken the lead in developing a master plan. It is up to the Council as to
whether they would like to displace the developer's effort and move forward on their own
timeframe or work with the developer to balance both sets of needs.
Council mentioned the Nevada Street couplet and bridge, which is scheduled to be completed in
2009 or 2010. Mr. McLaughlin noted that they could possibly speed up the process by forming a
Local Improvement District for this area. Mr. McLaughlin clarified that another option for
motorists is to use Eagle Mill Road and noted that vehicles will most likely continue to use
Nevada Street to access Siskiyou Blvd. or East Main St. whether there is a bridge there or not.
Mr. McLaughlin noted that the new houses being built in that area are helping to fund the
proposed bridge. He also noted that the City could require a developer to pay for the crmstmction
of access roads and noted there is a limit on how the area develops until the crossings are
established.
CI'I'Y CO[iNCII_ STUDY SESSION
SEPTEMBER 22, 2004
PAGE 2 of 3
Mr. McLaughlin stated that one of the lessons Staff has learned from previous projects it to make
sure that they leave room for flexibility, as problems can arise if they make the plan too rigid.
Council commented that there has been no commercial development in the North Mountain area.
Mr. McLaughlin clarified that the developer has just begun to develop their commercial space.
Opinion was expressed that Ashland needs a place where citizens can buy ordinary things at
ordinary prices; a place that is not marketing solely to tourists.
Suggestion was made for the Council to discuss the difference between the Big Box Ordinance
and bigger buildings. It was also suggested that the Council look at developing existing areas
(such as the: Albertson and Safeway Grocery Store sites) into mixed-use developments where they
could incorporate housing. Comment was made that the City should look into restating what the
Ashland Comprehensive Plan states to accomplish their goals.
Suggestion was made for Staff to schedule more time for the Council to discuss this important
issue. Council discussed the City's M-1 (industrial) zone and whether it should be rezoned for a
different use. Recommendation was made for Staff to provide additional information on the M-1
zone and its uses. It was noted that the City would not be able to reacquire the M-1 zone after
they got rid of it and they should carefully review the possible implications.
Mayor DeBoer stated that he does not believe that a medium level industrial business would
come to Ashland and that the City could take away the current industrial land. He noted that
single family residential is the most valuable land in Ashland, and noted that they have to be
cautious of creating too much commercial space. Mayor DeBoer stated that in order to bring more
families with children to Ashland, they need to create bigger lots with backyards and
recommended that they stay away from the shared space designs. He suggested that the City
identify the, infa-stmcture for the specific areas and then require the developer to pay for the
improvements.
Council discussed whether they should displace the developer in regards to the Croman site. Mr.
McLaughlin clarified that the primary advantage to working with the developer is the substantial
difference in the costs. He noted that another difference was that if the City took over the master
planning, they would involve the public from the very beginning, where as the developer is not
required to :involve the public.
Mr. McLaughlin mentioned that he does not foresee the North Normal neighborhood coming
together in the planning process like the Croman owners have done. Mr. McLaughlin clarified
that there are some annexations pending with the Planning Department, however they are still at
the application level.
Request was made for Staff to compile additional information for the Council, detailing what
their options are for each area and if any applications are pending with the Planning Department.
Comment was made that the City should be cautious of the jobs to housing balance and that Staff
should assemble a list of the needs for the various areas. Request was made to have Staff
complete the groundwork before they begin working on the master planning process.
Opinion was expressed that the City may have made a mistake by not previously acting these
areas when they had the chance. Instead of obtaining what the Council desired, they got the exact
opposite by not moving quick enough. Suggestion was made for the Council and Staff to act
quickly to :make sure they get what they want, otherwise people will continue to fill in and
develop as they so choose.
CITY COUNCIL STUDY SESSION
SEPTEMBER 22, 2004
PAGE 3 of 3
Comment was made that there is an urgency for master planning in all of the areas, and that they
should not ignore many of they to focus on one in particular. Request was made to have Staff
provide a menu of choices that the Council could choose from that would influence the master
planning.
Council went around the table and made the following suggestions to Staff.'
· In regards to the Croman property, the City should allow the neighbors to continue their work
Tho ~55^r.*:.~,-d'~ -,~,, would not move forward until it was deemed
with the master plan ......
acceptable to Staff.
· Request was made to have Staff provide an update for both the North Normal and Croman
areas, which would give the Council a starting point. Additional recommendation was made
to have Staff prepare proposals that reflected the current City documents and the current need
for housing and employment.
· Request was made for Staff to provide more details on Ashland's needs for each of the
identified areas.
· Suggestion was made for the Croman Neiglforn'h~ to continue their work on the master
plan. Once something is brought before Staff it could be evaluated to see if it concmxed with
the City's goals. Additional recommendations were to have Staff inform the Council on
which properties are willing to annex into the North Normal area, allow the Railroad District
to proceed with its current plans, and reevaluate the City's design guidelines.
· Comment was made that the City should proceed carefully with the issue of rezordng, and
that the need to provide employment opportunities outweighed the need for single family
housing.
· Request was made for Staff to provide the Council with additional information and choice
points. Additional suggestions were to have the Council further educate themselves about
the employment zones and to have Staff provide an update on the Railroad District and then
discuss this area further.
ADJOURNED: Meeting was adjourned at 2:00 p.m.
Respectfully submitted,
April Lucas, Assistant City Recorder
CITY OF
dkSHLAND
Minutes
Conservation Commission
07/28/04
These Minutes are preliminary pending approval by Conservation Commission at the August
25, 2004 Conservation Commission Meeting.
July 28, 2004- 7:00 p.m.
Community Development Building
51 Winburn Way
Ashland
CALL TO ORDER
Chairperson, Alex Amarotico, called the meeting to order at 7:00 p.m. in the Community Development
Building..
ROLL CALL
Attendees: Chades Bennett, Carol Carlson, Ross Finney, Joanne Krippaehne, and Bruce Moats. Lisa
Black was also present. Russ Chapman, Jim Hartman, and Paige Prewett were absent.
City Council Liaison: Alex Amarotico
Staff Liaison: Cathy Cartmill
Student Liaison: Heidi Hubert not present
APPROVAL OF MINUTES
Commissioner Krippaehne moved to approve the minutes with stated corrections and Commissioner Moats
seconded the motion.
Voice vote: all Ayes. The motion passed with a unanimous vote.
The minutes of the Conservation Commission Meeting of July 28, 2004 were approved with stated
corrections.
FLORESCENT LIGHT DISPOSAL DISCUSSION
One Speaker present: Russ Chapman from Ashland Sanitary.
Mr. Chapman announced that Ashland Sanitary is working with The American Appliance Recyclers to
begin recycling compact florescent lamp (CFL) and tubes in town and at the transfer station. He believed
within 30 days he would have more details.
The Commission members discussed other possible ways to dispose of florescent lighting and educating
the public. Commissioner Finney thanked Ashland Sanitary and Commissioner Chapman for moving
forward with the recycling of florescent lighting.
PUBLIC FORUM
No speakers present.
CC Minutes 07 28 04
Page I of 2
ASHLAND SANITARY & RECYCLING UPDATE:
Ms. Black passed out flyers from The American Appliance Recyclers relaying the charges for recycling
CFLs.
Commissioner Chapman announced Ashland Sanitary will hold Chipper day on October 9 (from 8-12) and
the Leaf Recycling at the Depo would be held November 9th and the 23rd.
Commissioner Finney announced Office Depo would accept one item of e-waste collections per day
through Labor Day, including cell phones, TVs, computers, towers, etc. etc. Mr. Wanderscheid remarked
the State is working on a plan to dispose of this type of material for state and local government, and he
hopes to have more details soon.
OLD BUSINESS
Commissioner Finney commented on the success of the sponsorship for JPR.
New Business
No new business presented.
SUBCOMMITTEE REPORTS
1. Green Business
Commissioner Krippaehne brought a request from the Historic Commission to meet during the
Conservation Commission's August Meeting to talk about the joint Winter presentation concerning
energyimprovements. The Commission agreed and asked to put it first on the agenda.
2. Education/Events
Commissioner Carlson reported on the class July 17th' Turning the Season from Summer into
Winter, was successful and announced a class, Improving the Soil, September 25. Commissioner
Carlson invited topics of interest for classes and felt bio-diesel seemed to be creating a lot of
interest.
Commissioner Carlson announced this year there will be two dates for the solar/green business
tour. October 9th will be the solar tour and October 16th will be the green business tour.
Commission Items not on the Agenda
The Commissioners discussed the possibility of the City of Ashland purchasing more Green product and
Mr. Wanderscheid explained the City has a contract with Bonneville until the year 2006.
Next meeting is scheduled for August 25, 2004.
ADJOURNMENT
Meeting adjourned at 8:40 pm.
Respectfully subrnitted,
Mary McClary, Assistant to
Electric Department
CC Minutes 07 28 04
Page 2 of 2
CITY OF
-ASHLAND
ASHLAND HOUSING COMMISSION
MINUTES
AUGUST 25, 2004
1. CALL TO ORDER
Chair Matt Small called the meeting to order at 4:05 p.m. at the Community Development and Engineering :Services building
in the Siskiyou Room located at 51 Winburn Way, Ashland, OR 97502
Commissioners Present:
Absent Members:
Council Liaison:
SOU Liaison:
Staff Present:
Matt Small, Chair
Amy Korth
Don Macklin
Liz Peck
Carol Voisin
Alice Hardesty
Faye Weisler
Kim Miller (arrived at 5:00 p.m.)
None
Kate Jackson, present
Ryan Heihn, absent
Brandon Goldman, Housing Specialist
Sue Yates, Executive Secretary
2. APPROVAL OF THE MINUTES - Voisin noted a correction on page 2, second bullet, second paragraph, last sentence
omit the word "are." Voisin/Mackin m/s to approve the Minutes of the July 28, 2004 Housing Commission meeting.
.. PUBLIC FORUM - No one camc forth to speak.' .. ... - ....
PROJECT UPDATES
· Limitation of for-purchase housin,q in Multi-Family zones (Staff) - It was decided to treat the proposal for
Minimum Densities and thc Limitation of for-purchase housing independently for thc sake of clarity.
Limitation of for-purchase housing will return to thc Housing Commission after further research as requested
at thc Planning/Housing Commission Joint Study Session in July.
· CDBG RFP (Staff) - Last month thc Housing Commission chose Opti6n 3 (to immediately issue a RFP for thc
2004 re-pro,am funds and a new R]:P for thc 2005 pro,am year). Thc Council will review thc decision on
September 7, 2004. Thc RFP has bccn sent out and thc 30 day return is September 7** Thc Council will sec
how many proposals arc received as they make a decision whether or not to issue the Request for Proposal.
The Housing Commission will later evaluate the proposals.
Jennifer Henderson, President of Ashland Community Land Trust (ACLT), said she is frustrated because ACLT
could do a better job of submitting a proposal if they had more time and if they knew the 'proposal on
September 7a' would be awarded to somebody.
Goldman said with Option 3 to do two RFP's, time became a sensitive issue. Weisler made a
recommendation that in the furore to allow a longer period of time to respond to a RFP.
City Bond Proposal
Philip Lang, 758 B Street, followed up from his last month's proposal to sell bonds to gain affordable housing.
He submitted a letter dated August 25, 2004 reviewing the cost/income figures and giving another
hypothetical.
Small suggested forming a quick:ad hoc committee to take a look at Lang's propos/d and come back next
month with a report to the COmmission. He invited Lang to attend the committee's meetings. Mackin,
Weisler, Voisin and Small volunteered for the ad hoc committee.
Jackson reminded thc Commission they need to keep asking Staff if the Commission is asking for too many
things all at once.
3. PUBLIC FORUM
Cate Hartzell asked the Housing Commission to look at the following:
1. Tax credits.
2. Periodic training at Commission meetings - invite speakers
3. Housing report card (forum idea)
4. Take today's trends and grown out 10 years (forum idea)
5. National League of Cities has a website: nlc.org. On the website is "American Dream". The vice president
of NLC from Massachusetts is calling for towns on September 28 to call a Town Hall to talk about housing. The biggest
component is about wealth and what is happening in towns across the country.
6. Explained her vote against the RFP last week. She is still supportive of affordable housing. She believes
there are still things to talk about such as housing downtown and housing over parking lots. The Housing Action Plan contains
the strategy to fund the Housing Trust Fund. She wanted to look as much as possible at assets that we have that would fit the
best strategy.
4. OTHER BUSINESS FROM HOUSING COMMISSION MEMBERS
Jackson said with regard to a "living map" she would encourage Staffto do what they can with the GIS information they
already have. She would like to see a map showing structures with zoning.
Jackson said for discussion at a later meeting, should we consider looking at areas outside the City Limits but inside the Urban
Growth Boundary (UGB) that are beginning to see development potential? The areas are not currently zoned to create multi-
family housing. Goldman said it means looking at Comprehensive Plan Map changes. It is an Action Plan item. Small
suggested the Land Use subcommittee could discuss it at their meetings. Mackin said because we aren't expanding the UGB,
we have to do master planning. It is a priority. The message to the Planning Commission is to keep housing density in the
forefront.
Goldman said when it comes to changing the laud use ora particular area, it has less to do with support from the Planning
Department as it does with having compelling land need information for the types of housing and number of housing units
provided. The data has; to be there to support the decision. He will make an effort to gather information.
Peck reiterated her desire to see a "living map." What steps can be taken to generate such a map? Goldma~ said to make such
a map would be a subslantial undertaking.
5. SUBCOMMITTIEE REPORTS
Finance - They discussed general housing issues in Ashland and guidelines for what qualifies as an affordable
housing unit. Goldman developed a schedule laying out in detail what steps are involved in creating the housing trust fund.
Commission members :requested a copy. Meeting time: Every month, second Monday of the month at 7:30 p.m. at 51
Winbum Way, Siskiyou Room.
Education - They will not be having a community event on November 42. They will meet once a month to develop a
program for early spring. They will be meeting September 15th, October 20t~, and November 17t~. All meetings will be held at
4:30 p.m. in the Siskiyou Room, 51 Winbum Way.
Before the end of year, they might schedule a time on JeffGolden's radio show for some affordable housing education.
Kim Miller arrived at 5:00p. m.
Land Use - They followed up on the joint study session of the Council and Housing Commission. They are trying to
get as much land use orientation as possible. They will move the regular monthly meeting to the first Thursday of the month at
noon in the Siskiyou Room, 51 Winburn Way.
6. NEW BUSINESS
Ralph Coppersmith, Director of Acquisitions, Raymond James Tax Credit Funds, gave a presentation on tax credit funds
(Section 42).
7. PUBLIC HEARING- PROPOSED LAND USE ORDINANCE CHANGE
Mininum Densities in Multi-Family Zones
Goldman said the ordinance modifications are in the packet for the Commissioners' review in order to make a recommendation
to the Planning Commission. The proposal is to require minimum densities in the R-2 and R-3 zones to be 80% of the base
densities for those zones. Exceptions are included.
Public Comment
Allen Douma, Planning Commissioner, believes it is important to quantify what the Housing Commission has done. What type
of units can be expected and how many additional units can wc expect? Will wc be discouraging people from building
anything at all? Unless we set some goals to see how arc far we've gotten, we are unable to evaluate thc impact of what wc are
doing.
Dave Dotterrer, Planning Commissioner, agreed with Douma's remarks. If. we don't establish goals, how do wc know whether
something has happened or not. What if there are negative impacts?
Jackson said we need to put a variety of programs in place. Mackin said we have to do something. Not having all the
information is a not a reason to do nothing.
Weisler expressed concern with 18.28.040.D.3. Ifa large property is granted a CUP there might not be any opportunity for
affordable housing. Goldman said he took the wording from the City of Portland's ordinance. He will check with them to see
if they have had any problems.
Voisin/Miller m/s to extend the meeting until 6:15 p.m. The motion carried.
Jackson/Voisin m/s that the Housing Commission provide their support in forwarding the ordinances changes to the Planning
Commission for minimum densities in multi-family zones. Staffwill look into the third exception. Staffwiill make any change
to 18.28.040.D.3, if necessary, keeping in mind that housing remains the highest desired use. Voice Vote: 'Unanimous.
8. COMMISSION COORDINATION
Parking Lot RFP, Update on City Council review held August 17~. The Council recommended that Staff make revisions to
the RFP and outline some of their concerns and come back with changes to the Council on September 21st.
Housing Alliance - Agenda Caucus Meeting is tentatively scheduled for October 17th. Goldman will be attending. If
other members wish to.attend, contact Goldman.
Ashland Charter Review Committee - A letter of introduction is included in the packet.
o
SEPTEMBER 22, 2004 MEETING AGENDA ITEMS
1. Find a way to have a "living map."
2. Comprehensive plan map amendments - potential rezoning of lands coming into the City.
3. Report from ad hoc committee formed at this meeting to report on Philip Lang's letter and tax credits.
4. Meeting dates for the next few months.
10. ADJOURNMENT - The meeting was adjourned at 6:15 p.m.
Office of the Mayor
Alan ~. DeBoer
MEMORANDUM
DATE:
TO:
FROM:
RE:
September 28, 2004
City Council Members
Mayor Alan DeBoer
Appointment to Ashland Fiber Network Programming Committee
October 5, 2004 Council Meeting
Please confirm my appointment of Ed Perkins to the Ashland Fiber Network
Programming Committee for a term to expire April 30, 2006. The vacancy was created
when Wes Brain recently resigned from his seat on the Ashland Fiber Network
Programming Committee.
An advertisement for the open position appeared in the Ashland Daily Tidings (attached),
and was also advertised on the City's Web site and posted on the notice board in City
Hall.
Attachment
City of Ashland · 20 East Main Street · Ashland, OR 97520 · (541) 488-6002 · Fax: (541) 488-5311 · Email: awdb@aol,com
Please publish:
Tidings- Wednesday, September 1, Saturday, September 4
Revels -- Thursday, September 9
Refer to P.O. 65224
Questions? Please call Fran at 488-6002
The City of Ashland has a vacancy on the ASHLAND FIBER NET-
' WORK PROGRAMMING COMMITTEE for a term to expire Apd130,
2006. If you are interested in being considered for. a.volunteer posi-. ~... ,.
tion on the Ashland Fiber Network Programming Committee, please
submit your request in writing, with a copy of your resume (if avail-
able) to the City Recorder's office. Additional information regarding
this position can be obtained from the office of the City Recorder and
the City's Web site at www.ashland.or, us.
APPLY TO:The City Recorder, City Hall, 20 East Main St., Ashland.
APPLY BY: Monday, September 20, 2004
CITY OF
-ASHLAND
,From: Ed Perkins
To: Ashland Fiber NetwOrk
':', subject: '~'-~ei-~§ramming..C6~t~ee,ApPlicafion'"
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Hawkins & Company PRi ,Lc
PUBLIC RELATIONS & MARKETING COMMUNICATIONS
1130 Barrington Circle
Ashland, Oregon 97520
Telephone: (541) 552-9922 Fax: (541) 552-9911
mhawkins@prhawk.com www. prhawk.com
1 7 2004
September 17, 2004
City Recorder
City of Ashland
20 East Main Street
Ashland, OR 97520
Dear City Recorder:
I would like to be considered for appointment to the vacant position on the Ashland
Fiber Network Programming Committee. Enclosed is a copy of a brief resume.
I relocated my home and business to Ashland in May, after many years in Seattle. Thus
far, I've been very impressed by AFN and would to become more involved with 'this
excellent community resource.
My professional background is in marketing, communications and public relations. For
more than 10 years, one of my firm's clients was Northwest Cable Advertising.
Originally a joint-venture of Viacom and TCI, the company was responsible for :Gelling
and placing advertising on multiple cable networks throughout the Pacific Northwest.
That experience gave me a good grounding in commercial and non-commercial television
programming.
Please contact me if you have any questions about my background and qualifications.
Sincerely,
Enclosure
Marilyn Hawkins,
Hawkins & Company PR, LLC
1130 Barrington Circle, Ashland, Oregon 97520
mhawkins~prhawk.com www.prhawk.com
Work: (541) 552-9922 Fax: (541) 552-9911 Cell: (206) 601-8823
SUMMARY OF EXPERIENCE
Twenty-eight years of experience in all forms of marketing communications, with a special emphasis on public
relations. Extensive client-side and agency experience in many different industries.
PROFESSIONAL EMPLOYMENT
March 1994 PRESIDENT, HAWKINS & COMPANY PR, LLC, ASHLAND, OR. Own
to present and operate public relations consultancy specializing in integrated marketing
communications, media relations, employee communications, reputation
management and crisis response. Current and past clients include Swedish
Medical Center, AT&T Wireless, Xerox, The Home Depot, Medtronic and
Southern Oregon University.
June 1989 to
March 1994
VICE PRESIDENT/MARKETING, THE ROCKEY COMPANY, Seattle, WA.
Worked closely with a wide variety of clients at the Northwest's largest full-
service public relations/public affairs agency. In addition, coordinated agency
new-business efforts. Reported to Jay Rockey, chairman.
January 1988
to June 1989
PRINCIPAL, HAWKINS VANDER HOUWEN, INC. Operated six-person
Seattle public relations agency, focused on business-to-business
communications. Key clients included Northwest Cable Advertising, Flow
International Corp. and the Port of Seattle.
November 1983
to December 1987
June 1977 to
November 19,g3
VICE PRESIDENT AND PUBLIC RELATIONS DIRECTOR, SHARP
HARTWIG ADVERTISING, INC. Started and supervised public relations
division within successful Seattle advertising agency. PR group accounted
for more than one-quarter of agency revenues. Reported to CEO Dave Sharp.
PUBLIC INFORMATION COORDINATOR, KING COUNTY LIBRARY
SYSTEM. Responsible for all internal and external communications for the
state's largest public library system. Supervised ali in-house communications
and design personnel. Reported to Herbert Mutschler, library director.
EDUCATION
1973 B. A. Degree
1974-1976
Ongoing
Washington State University, Pullman, WA. Areas of concentration: English
and Fine Arts. Graduated with distinction in Humanities.
Completed all coursework for M.A. in English, University of Washington,
Seattle, WA.
Extensive education and training in marketing, advertising, public relations,
internal communications, crisis communications, organizational development.
MEMBERSHIPS, COMMUNITY INVOLVEMENT
Current Ashland Chamber of Commerce, United Way of Jackson County (Public
Awareness Committee), American Association of University Women/Ashland
Chapter, League of Women Voters/Ashland, Public Relations Society of
America, Seattle Advertising Federation, Friends of the Ashland Library
Past Boards of Directors: Big Sisters of King County, Marketing Communications
Executives International, American Electronics Association, Northwest Women's
Law Center
Committees: United Negro College Fund marketing advisory team, United Way
marketing committee, multiple Seattle Chamber of Commerce committees.
Office of the Mayor
Alan W. DeBoer
MEMORANDUM
DATE:
TO:
FROM:
RE:
September 28, 2004
City Council Members
Mayor Alan DeBoer ~
Appointments to Bicycle & Pedestrian· Commission
October 5, 2004 Council Meeting
Please confirm my appointments of John Hinke and Julia Sommer to the Bicycle &
Pedestrian Commission for terms to expire April 30, 2005, and April 30, 2007,
respectively. The vacancies were created when Jack Christman and Jack Catron recently
resigned from their seats on the Bicycle & Pedestrian Commission.
An advertisement for the open positions appeared in the Ashland Daily Tidings
· (attached), and was also advertised on the City's Web site and posted on the notice board
in City Hall. Applications are attached. ~ ,~-
Attachment
City of Ashland · 20 East Main Street · Ashland, OR 97520 ° (541) 488-6002 ° Fax: (541) 488-5311 ° Email: awdb@aol.com
Please publish:
Tidings - August 25th, 28th, 30th
Refer' to P.O. 65222
Questions? Please call Fran at 488-6002
The City of Ashland has one vacancy on the BICYCLE & pEDES-
TRIAN COMMISSION for a term to expire April 30, 2007. If you are
interested in being considered for a vo!unteer position on the Bicycle
& Commission, please submit your request in writing, with a copy 6f
your resume (if available) to the City Recorder's office. Additional
information regarding this position can be obtained from the office of
ttie City Recorder or the City's Web site at www. ashland.or, us.
APPLY TO:The City Recorder, City Hall, 20 East Main St., Ashland.
APPLY BY: Fdday, September 10, 2004.
CITY OF
-AS HLAN D
2696 Clay Creek Way
Ashland, OR 97520
The Bicycle and Pedestrian Commission
Ashland, OR
September 2004
Dear Sir or Madam,
I would love to be a part of the Bicycle and Pedestrian Commission. I'm passionate about
bikes and biking and really want to help make Ashland a wonderful place to ride..My
greatest experience tiding a bike was while I was living in Holland for a year. My family and
I never owned a car while living in Holland. We always rode, walked, or took public
transportation whenever we needed to go anywhere. From going to the grocery store, the
movies, the public market, or even out to dinner, we always rode our bikes. Everybody rides
a bike in Holland. From the old to the young. From the business suited worker, ~to the old
couple going to church in their Sunday best. I feel that Ashland has a lot of potential to
become more bike and pedestrian .friendly.- I can bring.to the commission a passic,n for
bikes and also the experience of living in a country devoted to bikes.
And one more thing, as long as I have a bike that works I'll ride a bike to the commission
meetings, rain or shine!
Did I mention I love bikes? I'm very passionate about bike riding of all forms. I'm a
mountain biker, road biker, commuter, bike tourist, and racer.
Thanks,
John Hinke
Sept. 9, 2004
City Recorder
City Hall
Ashland, OFI.
SEP 9 2004
Dear City of Ashland:
I would like to serve on the Bicycle & Pedestrian Commission. My resume is attached.
I'm a fervent, though not rabid, pedestrian and bicyclist.
I'm concerned that Ashland, and the Rogue Valley, are far too dependent on, and
devoted to, cars/trucks/SUV's, when walking and/or bicycling would often do just as
well, if not better.
While Ashla~d is relatively pedestrian and bike-friendly, it could do better. For
example, biking from downtown to where I live near the hospital is a scary experience.
I usually end up on the N. Main sidewalk, which isn't really fair to pedestrians.
I also wonder why vehicles get three lanes of one-way t~affic downtown, while
pedestrians, including thousands of income-producing, trinket-buying tourists, are
relegated to narrow sidewalks. And must Lithia Way be so unfriendly to both
pedestrians and bicyclists? Surely forward-looking Ashland can do better?
I moved to Ashland in April, so perhaps I'm still too much of a newcomer to suit your
purposes, but I do have the time, energy, ideas, and desire to work for an improved
quality of life in Ashland and the Rogue Valley, especially when it comes to taming the
voracious, noisy,~-polluting, space-eating internal combustion engine (sorry -- I love
adjectives).
Before moving to Ashland, I lived for 35 years in Berkeley and San Francisco, where I
was able to take advantage of mass transit and, especially in Berkeley, bike-friendly
streets. Unfortunately, I now have to use my car much more often.
// Sincerely,
Julia Sommer
Julia Sommer
573 Scenic Dr., Ashland, OR 97520
(541) 552-1942; cell: (510) 684-3284
_iuliasommer~yahoo. corn
Communications Consultant (2000-03)
* Researched, wrote, edited, and produced publications for UC-Berkeley's colleges of
Engineering and Environmental Design aimed at donors, alumni, faculty, and students
* organized and produced annual fundraiser for San Francisco Zen Center
Principal Editor, Office of Public Affairs, UC-Berkeley (1990-99)
* Editor/managing editor/writer of 4-color magazines, newspapers, newsletters, and brochures for
donors, alumni, parents, faculty, staff, and students
* Managed design, photography, production, and.distribution of publications
* Supervised staff and l~eelancers
* Member of media relations team, specializing in arts and humanities
* Board member, Bancroft Library
Director of Public Relations, California College of Arts & Crafts (1988-90)
* Edited, wrote, and produced catalog, newsletter for alumni/donors, annual report,
promotional and enrollment materials
* Supervised media and community relations
* Created and managed CCAC's first computerized mailing lists
* Member of enrollment management and development teams
Senior Writer, Office of Development, Stanford University (1986-88)
* Researched and wrote press releases, feature articles, brochures, background memos,
and proposals in support of record-setting $1.1 billion Centennial Campaign
* Founding editor/writer of Centennial Campaign newsletter
* Wrote and co-produced 20-minute inspirational film on Stanford, shown nationally
Director, Publicity & Public Relations, Music Department, Stanford Universi~ty (1981-85)
* Publicized Music Department and its 150+ concerts/year via press releases, print and radio
ads, PSAs, posters, feature stories, concert calendars, media cultivation, newsletters,, brochures,
and recruitment materials
* Supervised design, photography, production, and distribution of all publications, including
concert programs and alumni newsletter
* Scheduled and booked all concerts; supervised ticket sales
* Helped cultivate support for a new $7 million Music Department building
Public Information Officer, Children's Hospital of San Francisco (1980-81)
* Wrote and produced weekly staff newsletter, Health Plan newsletter, patient info:marion
brochures (supervised translation into Spanish and Chinese); wrote for hospital magazine
* Served as primary hospital photographer
* Arranged media coverage of hospital personnel, programs, events
* Designed ~ad produced visual aids (slide shows, etc.)
* Organized and publicized community and employee events
Additional Experience
* Staff Editor, Sunset magazine
* Associate Editor, California Farmer magazine
* Freelance textbook editor/designer/photo editor/producer
Clients: Holt,. Rinehart & Winston, Random House, Harper & Row, Hamilton Publishing Co.,
Mayfield Publishing Co., Goodyear Publishing
Education
University of California, Berkeley, CA
BA in Englislh, Phi Beta Kappa
University of' Wisconsin, Madison, WI
Honors Program in Russian, Music, and English
Additional Training
University of California, Berkeley Extension (1993-95)
12 units of graduate work in Teaching English as a Second Language
University of California, Berkeley, CA
Secondary Teaching Credential in Enghsh & Remedial Reading
(one year of graduate work)
Community Involvement
Volunteer, Title I pre-K, San Francisco public schools
Volunteer, Community Boards dispute resolution service, San Francisco
Member, San Francisco Symphony Chorus (winner of two Grammies)
Cellist in various orchestras
Mr. Alan Deboer
Mayor, City of Ashland
20 East Main Street
Ashland, Oregon 97520
Dear Sir,
August 24, 2004
I AUG'4 2004
This letter is my request to be appointed to the vacant position on the City of Ashland
Bicycle & Pedestrian Commission.
I have recently moved to Ashland from Palo Alto, California, with my wife Marge,
having purchased a condominium at Mountain Meadows. In the 3-4 months that we have
been here, we have been more and more impressed with the natural beauty and charm of
this city. It is a town in which I plan to do a lot of bicycling and walking.
I haven't ridden my road bicycle here yet - it needs new tires and a me-up - and I'm
considering buying a hybrid bicycle because of the many hills that require more etticient
gearing. However, while driving, walking, and jogging around town I have observed
both good and "traffic challenged" bikeways. While employed at SRI in Menlo Park (see
resume) I commuted around 8 miles each way and served as chairperson of their bicycle
committee. In addition to being involved with a wide variety of bicycle concerns, I
worked with the city of Menlo Park in helping them plan and construct a bicycle-ti'iendly
major intersection. I would very much like to contribute to this community by oft~ring
my energy, experience, and ideas concerning the promotion of bicycling.
As a "retired" person living in a retirement community (Mountain Meadows), I'm very
aware of the health benefits of walking for people of all ages. Although I am impressed
with what Ashland does and has done in promoting pedestrian safety, I find that there are
many areas of town that need improvement. I know that my residing at Mountain
Meadows will enable me to get direct input on pedestrian issues from a significant
segment of Ashland's senior citizens with a wide range of walking abilities. That, plus
my interest in exercise of all types, will enable me to be a valuable asset to the
commission on issues relating to the promotion of walking in Ashland.
Thank you for considering my application.
989 Golden Aspen Place
Ashland, Oregon 97520
Home: (541)552-0910
Cell: (541)301-8762
Mr. Roy I. Sutton
989 Golden Aspen Place
Ashland, OR 9~7520-9128
Roy Sutton
Experience
Califomia Praliminary Sin,qle Subiect Teaching Credential-Mathematics
2001-present MV-LA and Palo Alto High School Districts
Substitute Teacher end Private Tutor
Substituted (math only) and tutored Geometry and Algebra II students.
Fall, 2000 Del Mar High School
Teacher
· Taught part-time (2 Algebra classes) for semester.
San Jose, CA
1999-2000 Los Altos High School
Teacher
· Taught part-time (3 Algebra classes) for academic year.
Los Altos, CA
Spring, 1999 Cupertino High School
Student Teacher
· Independently taught Integrated Mathematics 3.
Cupertino, CA
Fall, 1998 Palo Alto High School
Teacher
· Taught full time (Algebra, Pre-Calculus) for 2 months.
Palo Alto, CA
1997 - 1998 Palo Alto, MV-LA, Fremont Union High School Districts
Subsfilute Teacher
· Substituted for a variety of high school subjects, including long term.
1987 - 1996 National Semiconductor Corp. Santa Clara, CA
Staff Software Systems Programmer
· Designed, programmed, and maintained mainframe database systems.
1986- 1987 Signetics (Philips Corp.) Sunnyvale, CA
Decision Support Systems Consultant
· Provided analysis and programming support to end-usem.
1981 - 1985 Pacific Bell San Francisco, CA
Programmer/Analyst (1981 - 1985); Independent Consultant (1985)
· Developed programs to integrate large databases and calculate costs.
1971 - 1981 SRI Intemational Menlo Park, CA
Programmer/Analyst
· Developed computer programs for statistical analysis of research studies.
Other Pr~fessional
Experience
(19S4- t~,)7~)
Educatioq~
Systems Analyst, Santa Clara Valley Water Distdct
Technical Editor/Writer, Service Bureau Corporation (IBM)
Programming Textbook Author, Science Research Associates (IBM)
Scientific Programming Analyst, Lockheed Missiles & Space Co.
Scientific Programming Instructor, Foothill College
Senior Mathematician/Programmer, United Technology Center
Mathematician/Programmer, Advanced Technology Laboratories
Mathematician/Programmer, The RAND Corporation
1998 - 1999 San Jose State University San Jose, CA
Single Subject Secondary Education, Mathematics (Calif. Teach. Credential)
1958- 1961 Stanford University Stanford, CA
Mathematics
1948- 1954 UCLA Los Angeles, CA
Mathematics, BA/MA
Art Bullock, 791 Glendower.
On September 7, you were informed of undisclosed conflicts of interest for Public Works
Director Paula Brown in the Nevada St LID. ORS 244.120 requires that city employees
disclose in writing all conflicts of interest to the appointing authority, who must resolve the
conflict. The appointing authority for department heads is City Council. It's important to note,
this is a public policy issue, not a personal issue. Council needs to put this on the agenda,
and clarify the extent and effect of Paula Brown's conflicts of interest. Since s~o many conflicts
exist, Council should recuse Paula Brown from involvement in Nevada LID and Billings
Subdivision. At least 8 issues need to be carefully considered.
1. Paula Brown owns property inside the LID, at 800 Cambridge, and did NOel' disclose it to
Council. Her personal financial interests are in direct opposition to the public good.
2. Paula Brown. received thousands of dollars of property improvements, paidl by Billings
developer Mike Peru, including a long wooden fence and block retaining wall
3. Mike Peru also paid for a new sidewalk at Paula Brown's house, increasing her property
value.
4. Public Works moved the sidewalk from inside the curb, as drawn on the blueprint, into the
street. Her department modified an existing city street, without blueprints, without public
review, without disclosing her personal financial gain. This gave her the property value benefit
while still being able to use the land set aside for the sidewalk.
5. Plants and trees were planted, and an irrigation system instaiied, where the siciewaik was
designed to go..Mike Peru paid to landscape Paula Brown's personal property.
6. Paula Brown used the developer-paid sidewalk to give herself a 50% discount on LID
assessment, saving herself hundreds of dollars more.
7. Paula Brown drew the LID boundary to exclude side streets, thus excludi~g her second
property at 810 Cambridge, and saving herself hundreds of dollars more.
8. Paula Brown's department charged the LID for the developer's sidewalk engineering costs.
Paula Brown got financial benefit from the sidewalk. The developer got financial benefit of a
nicer subdivision entrance. The city, and the citizens, got the bill.
This isn't right. This isn't fair. This is not legal.
Preventing private conflicts of interest from affecting public policy decisions is a foundation
stone of trust in government.
St~t~ I~w mqHir~..~ yn~ tn int~_rv~_n~_, ~nd protect the pub!lc ?,OO_d from_ priv_~t~_~ fin_~n_r'_.i_~l in_terest$
of staff and developers.
Thank you.
RUTH M. ivI_ILLER
758 B Street · Ash]and, Oregon 97520
Residence 541 · 482-8659
Office/Fax 541 · 482-5387
PH~IP C. LANG, LCSW
October 5, 2004
To: Ashland City Council
Re.: Affordable housing, in air space above City owned parking lots'
The following is a summary of my remarks to the council this evening.
Building "affordable ~ousing" in the air space (as a second level) to
City of Ashland parking lots (viz. Lithia Way, Hargadine street) does not
stand up to either social or economic analysis:
The~reatest affordable housing need is for single moms with a child or children.
The proposed locations are not near
a) ~pp~op~iate food stores
b) stores where working people can get working people's clothes, shoes,
haircuts, etc.
c) parks for children
d) schools.
How much more intelligent and economically advisable it would be
to leverage this space (sell or lease it) for commercial purposes, and
use the money for acquiring land and affordable housing in appropriate
neigb~hoods.
The "protected f~r 40, or 60, or ??? years" scam
The result of putting affordable housing in the areas proposed, will be
kids playing in the streets, skateboarding and bicycling on sidewalks,
increased pedestrian/bike//vehicular traffic accidents, and general
displeasure of downtown merchants who feel their businesses are being
negatively impacted. The result will be abrogation of so-called long-
term agreements to protect affordable housing. Remember that the "big box"
ordinance, meant to protect us from Walmart type stores (but clearly
not '~illie World") lasted less tha5 10 years before being abrogated.
Serving Speculators/Developers under the rubric of "affordable housing"
The city has a history of providing ~ihcentives" (giveaways) to
developers in the name of affordable housing - "density bonuses",
waiving of SDCs. These have resulted in great gains for speculators and
developers - no gain in affordable housing. Examples abound, Attached is
one example, picked almost at random, as reported in the Sneak Preview
of 9/01.
City Council - affordable housing in air spaces - 10/5/04 - p. 2
Reminder on Conveying public land
The City violated ORS 271.310 in handing over the Hargadine parking lot
for OSF's new theater. That statute requires that the public entity may
not lease or convey public land unless there is a consideration received
in the form of "cash or real property or both" equal to or exceeding the
value of the property conveyed. This is regardless of whether or not
the po~ers that be decide that it is "for the public good".
PHILIP C. LANG
i
Commentary by Russ Silbiger
Growing Pains
The next big controversial issue
the City Council is likely ti) face may
be thc possible anncxaUon of five
acres on lower Clay Street for an
apartment housing complex. Land
speculator and developer Russ Dale
has proposed a high-density 80-unit
apartment complex with some
affordable units for property he has
an option on.
If approved, as many as 250 new
residents--a entire year's worth of
population growth--could be shoe-
horned into our growing community.
Besides the usual problems of
hyper.growth, congestion, undevel-
oped roads, traffic hazards and loss
of wetlands, is one of trust.
The last big annexation was
Chautauqua Trac~, which is adja-
cent to this project. Whela. Council
agreed to annex in that property,
they did so because a non-profit
organization had planned to build
and manage affordable apartment
complex. Unfortunately, funding for
the project fell through, and Mr.
Dale took over, promtsinga 100%
affordable housing project.
When the plans, however, came
before the Planning Commission, he
had opted for the minimum number
of affordable housing units and only
allowed three to be held in trust
(keeping them permanently afford-
able,]
While some of Our city council
may still be under the illusion that
Chautauqua Trace is aQ affordable,
one need only check with a real
estate agenL Houses there have
been selling in the $170,000 range.
According to the Ashland
Community Land Trust, Mr. Dale
recently ignored or rejected a num-
ber of offers, including one full price
offer by the Land Trust. for the
Upper Pines Trailer Park. He chose
instead to make a deal with some-
one who immediately raised the rent
to the residents and informed them
that they could be given notice to
leave at any moment.
Now Mr. Dale claims that his new
project will be" even better than
Chautauqua Trace.' We can only
hope that he means it will be better
for the community."
Generator X
Ashland Police are hot on thc trail
of a generator stolen from the
Electric Department some time this
year. Thc investigation started three
months ago when thc administration
was informed that a city generator
had been seen in thc garage of a
recently departed high-ranking city
employee.
According to sources, when the
police questioned the prime susgcct,
he admitted to 'borrowing' it twice,
once for Y2K. and once for hunting
season. He claimed he returned it
though. His story is even less I~liev-
able than the one he concocted
when thc City looked into the dlsap.-
pearance {and u~timately the return
of a 32-inch television last year. I
guess he picked a good time to leave
the city.
Oregon Trail.:
Closed!
Why is it that once people re,ore
up here. the first thing they w ant to
do it change it. i retlredLA flreflght-
er has closed off a popular, and iong-
used trail along the TID. He has
been feuding'with:hikers sir!c,: he
RUTH M. MILLER
758 B Street · Ashland, Oregon 97520
'Residence 541 ® 482-8659
Office/Fax 541 · 482-5387
PHILIID C. LANG, nesw
October 5, 2004
To: Ashland City Council
Re.: Affordable housing in air space above City owned parking lots'
The following is a summary of my remarks to the council this evening.
Building "affordable ~ousing" in the air space (as a second level) to
City of Ashland parking lots (viz. Lithia Way, Hargadine street) does not
stand up to either social or economic analysis:
The?g~eatest affordable housing need is for single moms with a child or children.
The proposed locations are not near
a) ~pp~op~a~e food stores
b) stores where working people can get working people's clothes, shoes,
haircuts, etc.
c) parks for children
d) schools.
How much more intelligent and economically advisable it would be
to leverage this space (sell or lease it) for commercial purposes, and
use the money for acquiring land and affordable housing in appzopriate
neigb6~hoods.
The "protected f~r 40, or 60, or ??? years" scam
The result of putting affordable housing in the areas proposed, will be
kids playing in the streets, skateboarding and bicycling on sidewalks,
increased pedestrian/bike//vehicular traffic accidents, and ge~.eral
displeasure of downtown merchants who feel their businesses are being
negatively impacted. The result will be abrogation of so-called long-
term agreements to protect affordable housing. Remember that the "big box"
ordinance, meant to protect us from Walmart type stores (but clearTy
not "Willie World") lasted less thab 10 years before being abrc,gated.
Serving Speculators/Developers under the rubric of "affordable housing"
The city has a history of providing ~i~centives" (giveaways) to
developers in the name of affordable housing - "density bonuses",
waiving of SDCs. These have resulted in great gains for speculators and
developers - no gain in affordable housing. Examples abound, Attached is
one example, picked almost at random, as reported in the Sneak Preview
of 9/01.
City Council - affordable housing in air spaces - 10/5/04 - p. 2
t~that be decide
PHILIP C. LANG
Reminder on Conveying public land
The city violated ORS 271.310 in handing over the Hargadine parking lot
for OSF's new theater. That statute requires that the public entity may
not lease or convey public land unless there is a consideration received
in the form of "cash or real property or both" equal to or exceeding the
value of the property conveyed. This is regardless of whether or not
that it is "for the public good".
or~t
erful
~lew
m~d
Commentary by Russ Silbiger
Growing Pains
The next big controversild issue
the City Council is likely ti) face may
be the possible annexation, of five
acres on lower Clay Street for an
apartment housing complex. Land
speculator and developer Russ Dale
has proposed a high-density 80-unit
apartment complex with some
affordable units for property he has
an option on.
If approved, as many as 250 new
residents---a entire year's worth of
population growth---could be shoe-
horned into our growing community.
Besides the usual problems of
hyper-growth, congestion, undevel-
oped roads, traffic hazards and loss
of wetlands, is one of tru:~t.
The last big annexation was
Chautauqua Trace, which is adja-
cent to this project. Whela Council
agreed to annex in that property,
they did so because a non-profit
organization had plannelt to build
and manage affordable apartment
complex. Unfortunately, funding for
the project fell through, and Mr.
Dale took over, promising a 100%
affordable housing project.
When the plans, however, came
before the Planning Commission, he
had opted for the mininmm number
of affordable housing units and only
.allowed three to be held tn trust
recently ignored or rejected a num-
ber of offers, including one full price
offer by the Land Trust, for the
Upper Pines Trailer Park. He chos~
instead to make a deal with some-
one who immediately raised the rent
to the residents and informed them
that they could be given notice to
leave at any moment.
Now Mr. Dale claims that his new
project will be ' even better than
Chautauqua Trace.' We can only
hope that he means it will be betl'.er
for the community.'
Generator X
Ashland Police are hot on the trail
of a generator stolen from the
Electric Department some time this
year. The investigation started three
months ago when the administration
was informed that a city generator
had been seen in the garage of a
recently departed high-ranking city
employee.
According to sources, when the
police questioned the prime suspect,
he admitted to 'borrowing' it t~qce,
once for Y2K, and once for hun~iing
season. He claimed he returned it
though. His story is even less believ-
able than the one he concocted
when the City looked into the diisap~
pearance {and ultimately the return
of a 32-inch television last year. l
guess he picked a good time to leave
(keeping them permanently afford- the city.
.able. Oregon Trail:
While some of Our Clly council
may still be under the illusion that Closed! · '
Chautauqua Trace is all affordable, "
one need only check with a real Why is it that once people n~ove
· estate agent, Houses ii,ere have up here, the first thing they want .to
been selling in the. 8170,000 range, do it change it. A retixedLA fl~ceflght-
er has closed off a populax, and long-
According to the Ashland used trail along the TID.'He has
community Land Tru.~;t, Mr. Dale been feUdlngwith hikers since he
Council Communication
Summary of Council Goals for FY 2004-2005 and Timeline
Meeting Date:
Department:
Contributing Departments:
Approval:
October 5, 2004
Administration ~
Gino Gdmaldi
Pdmary Staff Contact: Gino Gdmakli
E-mail: gdmaldg@ashland.or, us
Secondary Staff Contact:
· E-mail:
Statement:
Attached is a summary and timeline of the 2004-2005 Council Goals.
Background:
On January 9 and 10, 2004, the Mayor, Council and staff met to develop goals for the next fiscal year (2004-2005). The City
Council reviewed the 2003-2004 goals and considered new goals for the next 24 months. At the City Council meeting of
March 2, 2004 council approved the goals and based on the document entitled 2004-2005 Goals of the City of Ashland, a
summary has been prepared which identifies the responsible department and anticipated schedule for addressing these
goals.
T'hb approval (~f the sumh~ary and timeline of the 2004-2005 Council Goals establishes the priorities for th,~ organization over
the next two years.
In the Community Development Department, affordable housing continues to be a top pdodty with the assignment of a staff
person to assist with this effort. There have been some setbacks due to turnover within the department. :Several vacancies
have been filled and the Housing Coordinator position will now be able to move forward with Council Goals related to
affordable housing.
Other pdorities'in the Community Development Department include the development of the ripadan ordinance, completion of
the update of the downtown plan, and designing the implementation of an economic development program based on the
comprehensive plan. It is proposed that these Council goals be completed giving top pdodty to work on the dparian
ordinance, followed by completion of the downtown plan and the economic development program.
It should be noted that two Council Goals assigned to the Community Development Departmen[ have been moved out one
year from what was previously present to the Mayor and City Council. They are the development of an u~an forestry plan
and master planning for the Railroad Property and the Croman Property.
The summary and timeline also established priorities for other departments. Please refer to the attached summary for those
priorities.
The proposed summary and timeline also indicates the need for Council Study Sessions regarding several Council Goals.
Council Study Sessions allow the Mayor and City Council provide input and direction in the eady stages of staff work on a
Council Goal or at important decision points during the completion of a Council Goal. Feedback from the Mayor. and Council
regarding the planned study sessions would assist staff in establishing a schedule for'study sessions.
Related City Policies:
There is no established policy in the Ashland Municipal Code which states that council must hold a yearly goal setting
process. However, Section 2.04.095, Identification of Fiscal Impact of Policy Decisions states:
A. At such time as the council adopts a new program or policy with significant revenue implications, it shall offer clear
direction to city staff and to the budget committee as to how the new program or policy is to be funded.
B. When the city council adopts such a program or policy, it shall indicate how it expects that program or policy will be
funded; e.g., which existing taxes or fees the council expects to increase and by how much, or which current city
programs or department expenditures the council expects to reduce to fund the new program or policy. However, if
the council cannot reasonably identify a potential funding source, it shall so indicate...
In 1998, the City Cou~ncil adopted a goal to begin a strategic planning process for the City. In recent years the council has
conducted the formerly-used annual goal setting process that identifies more short-term goals for the City, which are
subsequently tied to the budgeting process.
Council typically holds a goal setting early in the year to provide the budget committee with potential goals and funding
priorities for the upcoming fiscal year. The goal setting process has been a valuable tool for the City as it has created
measurable, definablE; and implementable goals that have ddven the finances and organization in a clearly defined way,
Council Options:
The fiscal impacts of the various goals have been included in the budget for fiscal year 2004-2005.
Staff Recommendation:
Council approval of the summary and timeline of the 2004-2005 Council Goals.
Potential Motions:
Move to approve the summary and timeline.
Move to approve the summary and timeline with suggested adjustments.
Attachments:
· Summary of Council Goals for FY 2004-2005.
Summary of Council Goals For FY 2004-2005
And update of schedule as of September 28, 2004
The following goals were developed by the city council during workshops held on January 9 and 10, 2004. The council identified a list of
new goals that should be addressed during the next 18-24 months and a list of goals, which had been previously identified but were to
be continued.
I1.
II1.
IV.
VI.
VII.
ELEMENTS
Citizen participation and involvement - The City recognizes the value of citizen involvement and the wealth of information and
resources that the citizens of Ashland possess. The City is committed to a high level of communication with the public.
Environmental Resources - Ashland seeks to retain its natural beauty as it continues to grow and further develop. The City
seeks to strike a balance between urbanization and the natural environment by providing protection for soils, small creeks & wet-
lands, urban forest, clean air and peace & quiet.
Housing - The City has a responsibility to ensure that proper amounts of land are set aside to accommodate the vadous housing
needs in the City, and that its land development ordinances are broad enough to allow for variation in housing type, cost and den-
sity.
Economic Strategy - The City encourages a vadety of economic activities in the City, while continuing to reaffirm the economic
goals of Ashland citizens and existing businesses. Economic development in Ashland should serve the purpose of maintaining
and improving the local quality of life.
Public Services- The City will provide a full range of public services that meet the needs of existing and future citizens. The
City Council values and supports city staff and the work they do on behalf of the community. The Cil:y strives to create a produc-
tive work environment for city employees.
Transportation and Transit - To retain Ashland's small-town character while it grows, the City musl: proactively plan for a trans-
portation system that is integrated into the community and enhances the livability, character and natural environment.
Energy, Air and Water Resources- Ashland seeks to be a regional leader in the areas of energy, air and water conservation.
The City seeks to continue this leadership role in further development of goals, policies and programs that encourage citizens to
conserve natural resources. The City also desires to continue to provide electrical service to consur~ers at as Iow a cost as pos-
sible.
Parks, Open Space and Aesthetics - Ashland's character is intimately linked to its aesthetic resources, including its vistas,
trees, parks, open space lands, and public art. The City seeks to develop programs that preserve important open space and
parkland, while accommodating continuing urbanization.
IX. Urbanization - The City seeks to ensure an orderly transition of land from rural to urban uses.
Historical Sites and Structures - Ashland seeks to preserve its rich history through the preservation c~ its historical buildings
and places.
Xl.
Regional Strategies - Ashland seeks to develop unique partnerships with govemments, non-profits and the private sector to en-
sure that regional issues of importance to the City and the region are addressed in a collaborative and effective way.
XlI.
Financial Management - The City will be an accountable and effective steward of the public trust and public re-
sources. The City will provide equitable and efficient services to the public through the efficient use of assets and re-
sources.
XlII.
Social and Human Services - To ensure that all people in Ashland live in a safe, strong, and caring community, the City seeks to
enhance the quality of life and promote self-reliance, growth and development of people. To these ends, the City will strive to
provide resources and services to meet basic human needs.
GOALS
2004- 2005 Goals Department Timeline Planned Activities
1. Continue to help commissions and Administration/ Ongoing throughout · City Recorder's Office will continue to provide
committees become more effective throughCity Recorder fiscal year. member notebooks to each commis-
resources and training opportunities; de- sion/committee member (done).
velop training program for commission vol- June '04 · City Recorder's office will work with Legal to
unteers in meeting management, goal set- develop an instructional session on protocol,
ting, group dynamics, and ethics, government sta~,dards and practices and any
legal instruction that pertains to each commis-
sion/committee (done).
Oct '04 · Recorder/Legal plan to attend the first meeting
of each commission following new appts.
2. Adopt a process to meet LCDC Goal 1 Comm Dev/Plan- June '04 · Study session with Planning Commission -
Participation goal requirement, ning new Citizen Invc,lvement Committee and pro-
posed citizen outreach process (done).
Sept '04 - Dec '04 · Final Adoption and Implementation.
3. Complete Charter review and update Admin July'04 · Develop work plan and meeting schedule.
3rocess. Sep '04 · Begin regular meetings.
4. Develop Riparian Ordinance. Comm Dev/Plan- July '04 · Complete riparian and wetland inventory
ning (done)
Aug '04 · Planning Commission Study Session (done)
Sept'04 -Feb '05 · Public Involvement/Ordinance drafting.
Mar '05 · Planning Commission public hearing.
May '05 · Ordinance Adoption/Public Hearings.
5. Pursue water quality and temperature Public Works April '04 · Complete SWMP (done April '04)
improvements through an active storm wa- June '04 (ongoing) · Allocated fundir~g and develop projects
ter management program including Jan - Oct '04 · Define and adopt Engineering Standards
bioswales, storm-ceptors, maintenance April - Oct '04 · BMP development and training
programs, tree planting, link to the riparian Jul - Dec '05 (ongoing)· Riparian improvements
zones, erosion control programs and "creek
clean-ups."
6. Develop Urban Forestry Plan. Comm Dev/Plan- Nov - Dec '05 · Joint Study Session and Discussion of project
ning to determine priority for budgeting.
7. Establish a stronger, formalized roleAdministration/FireOctober'04 · Complete the community alternative (CWPP)
for the City in the stewardship of entire Department proposal for wildfire fuels management on
Ashland Watershed. Federal lands in accordance with HFRA
· Pursue ways to speed up forest fuels guidelines.
reduction work in the watershed (mu-
nicipal and federal). June '05 · Create the opportunities for collaboration be-
e Improve the overall management of tween the COA a~d USFS on the Winburn
the Ashland Watershed by working Parcel through the Ashland Forest Lands Re-
with the Forest Service and continue siliency Project.
efforts to reduce the wildfire threat in
the watershed. June '05 · Initiate the development of objectives and a
· Implement the Ashland Forest Lands work plan for trea~tments prescribed for the
restoration plan for watershed im- Winburn Parcel.
provement by a) completing Phase II;
and, b) developing Phase III work plan
for restoration work on Winburn Par- Public Works Jun - Oct '04 · Liaison with the Forest Service to determine
cel. their current information on a watershed basis.
· Map water capacity and its sources in Jun - Dec '04 · Identify water ways and define mapping.
the watershed and enhance protection Aug - April '05 · Determine monitoring protocols with Forest
of it. In partnership, implement an en- Service.
hanced monitoring program (begin Spring '05 · Begin monitoring and analysis.
monitoring)
8. Derive a specific list of'04 action items Corn Dev/Planning Oct'04 · Develop Implementation Program for Housing
from the Housing Action Plan and Needs Action Plan.
Analysis with reasonable, measurable Nov '04 · Council Study Session regarding Housing
marks of progress. Action Plan.
· Consider the land use changes listed July '04 · Joint Housing Commission/Planning Commis-
in the Housing Action Plan (council to sion Study Session regarding mixed family
approve action steps) zoning and Minimum Density Amendment
· Adopt strategies to limit allowing sin- (done)
gle-family residential development in Oct '04 · Planning Commission Public Hearing on
mixed-family residential zoning dis- Minimum Density Amendment.
tricts. Nov '04 · Council adoptior~ of Minimum Density
· Provide in-kind support to ACLT to Amendment.
further affordable housing for Ashland. Nov/Dec '04 · Planning Commission Hearing - MFR
Jan/Feb '05 · City Council Adoption - MFR
9. Design implementation of local Eco- Comm Oct'04 · Planning Commission Study Session.
nomic Development program, based on Der/Planning Dec '04 · Council Study Session.
current Comprehensive Plan, Policy 3. Nov '04- Mar '05 · Prepare Implementation Plan based on input
from Study Session.
Apr- Jun '05 · Adopt pro(jram.
10. Continue master planning of large Comm Sept '04 · Study Session with council on approach re-
undeveloped properties. Dev/Planning garding master planning large undeveloped
properties.
Railroad Property:
Mar- Apr'05 · Staff Plan Preparation and Review.
May '05 · Railroad Property study session - review past
planning effortslplan.
Jun - Jul '05 · Additional public meetings.
Aug '05 · Final Plan Preparation.
Sept- Oct '05 · Adoption of Railroad Property Plan.
Croman Property:
Sept '04 · Council Stud), Session to discuss approach.
11. Develop planning framework for future Comm Jun '05 · Study Session on area with Planning Corn-
development of North Normal area. Dev/Planning mission/neighb3rhood/citizens.
Aug - Sept'05 · Development of priorities and workplan.
12. Evaluate and create plan for remodelPublic Works Summer '04 · Determine need for assistance from an archi-
of Council Chamber (meet various con- tect (Done)
cerns: seating, sound, design, web ac- Fall/Winter'04 · Architectural review;
cess). Sprin~] '05 · Be~]in remodel.
13. Enhance revenue and services from Electric July '04 · Implement 5 initiatives designed to sell addi-
AFN to strengthen its viability, tional service to existing customers (Done)
Aug '04 · Implement 4 initiatives designed to improve
the marketing of AFN (Done)
Sept'04 · Implement 6 initiatives designed to improve
AFN operations.
Oct'04 · Improve financial reporting.
Jan '05 · Implement 5 initiatives designed to obtain new
customers.
14. Enhance water supply and conserva- Public Works
tion by:
· Developing a citywide focus "the right Ongoing · Conservation, water reuse and irrigation.
water for the right use."
· Exploring and potentially developing a Summer'04 - Spring '05 · Need to evaluate the possibility with TID;
three-year plan to improve and extend evaluate costs a~d implementation process.
our current TID system.
· Negotiating for other water supply April - Dec '04 · Working with TID/BOR and Corps of Engi-
options, neers for future water supply
· Supporting an effluent reuse option for April - Dec'05 · Evaluate reuse Ol;)tions (Billings/TID, etc.)
the WWTP effluent.
· Completing pre-design plan for future Nov'04 · Complete TAP pre-design and take to council
extension of TAP water line, including for review/decisions. Purchase or develop
a priority for conservation, agreements for ROW
15. Develop a five-year plan to identify, Public Works/GIS July/Aug '04 · Identify the various information technology
fund and full integrate all information tech- functions within the organization, determine
nology functions within the organization, their current status, general compatibility and
including upgrades to LaserFiche, GIS, need for integration (Done)
utility billing software, web interlace mod- Oct '04 · Identify the changes that will need to be made
ules and more (Invest in and utilize the to allow for integration and the options avail-
most appropriate software to maintain, im- able to accomplish that task.
prove and enhance internal work perform- Dec '04 · Prioritize the integration tasks relative to
ance thereby providing the best possible hardware/softwa~re availability and compatibil-
service to Ashland citizens) ity, current need.,;, available skillsets and ac-
cess requirements.
Jan '05 · City Council stu¢ly session.
Feb '05 · Develop a fundir~g schedule for implementa-
tion over a five-year period.
16. Complete a communications coverage Fire Department Sept'04 · Contract with Day Wireless Systems to con-
study for fire department radio communica- duct a radio wave strength study (Done)
tions. Oct '04 · Determine need for additional radio re-
· Conduct a radio wave strength and peater/receiver sites.
coverage study. Dec'04 · Identify and purchase necessary radio com-
e Determine need for additional radio munications equipment.
repeater/receiver sites. Jan '05 · Conduct field testing and acceptance tests.
· Identify and purchase necessary radio
communications equipment.
17. Establish a Public Safety Advisory Police/Fire De- Nov '04 · Develop program goals, objectives and iden-
Committee to provide public input on police partments tify key function,,; for the Public Safety Advi-
and fire issues, sory Committee.
Jan '05 · Advertise for interested citizens to staff the
Committee. Select members.
Feb '05 · Provide orientations.
18. Develop strategy to educate residents Fire & Police De- Oct'04 · Develop the capability to communicate effec-
about City's emergency procedures in thepartments tively with citizens via an AM emergency Advi-
event of wildfire (Fire, Police and Public sory Radio Bro~,dcast System (Done)
Works Departments: evacuate, relocate, Nov '04 · Review Ashland Emergency Evacuation Plan.
shelter, communications with the public). Review Red Cross Shelter Agreements.
19. Improve safety of existing at grade RR Public Works Feb '04 · Complete the evaluation of all at grade cross-
crossings and develop a plan to improve ings (done Feb '04)
the Hersey Street/N. Laurel Street crossing. July '04 · Develop priorities with Council (Study Session
July '04)
Fall '04 · Identify funding s,~)urces.
Winter/Spring '05 · Design improverr~ents for E. Main & Lau-
rel/Hersey crossings.
FY '06 · Implement improYements.
FY '06 · Evaluate closure and new crossings.
FY '06 · Develop plan for other crossing improvements
('06-08)
20. Improve pedestrian and traffic safety Public Works Feb '06 · Phase I improvements for Wimer and N. Main
based on the 3-Es - Education, Enforce- July '06 · Continue to evaluate long term improvements
merit and Engineering at Wimer Street and (ODOT STIP)
North Main. July '07 · Construction STI P 07~08
21. Measurably improve traffic safety inPublic Works/ Jan '04 · Prioritize specific neighborhoods and evaluate
neighborhoods (Pedestrians, auto, bicycle, Engineering/Traffic traffic volumes and safety (Done)
sidewalks, school zones, speed limits, Safety Comm Spring/Summer '04 · Prepare information on neighborhood evalua-
crosswalk safety), tion techniques for safety improvements and
traffic calming ideas (Done)
Nov '04 · Prepare and distribute brochure on safety
information (education).
Spring '05 · Develop a plan to prioritize and implement
engineering solutions through various pro-
jects.
Spring '06 · Measure results over 12-18 months.
FY 05106 (ongoing) · Continue to evaluate long-term improvements.
22. Evaluate TTPC Plan and develop ac- Corn Der/Public Mar '05 · Mayor reappoints Ad Hoc Transportation
tion plan for items adopted. Works/Planning Committee.
· Explore RVTD service options. April - Jun '05 · Committee Meeting/Project understanding
July '05 · Plan Update/Plan Preparation
Aug '05 · Public Meetings/Plan Adoption.
Dec '05 · Develop priority for continued service and
funding mechanisms.
Feb '06 · Develop priority for expanded service area
and funding mechanisms.
Feb '06 · Gain council approval and funding resources.
Ongoing · Continue to evaluate long-term improvements.
23. Identify and acquire land for transit Comm Spring '05 · Develop need statement.
station. Der/Planning/ Spring/Summer'05 · Identify land options.
Public Works Summer '05 · Identify ROW and costs.
Summer/Fall '05 · Prepare design and evaluate funding options.
Fall '05 · Develop construction schedule.
24. Improve public trail system by develop- Comm Dev/Plan- Ongoing · Coordinate with Parks on Dog Park - North
ing a comprehensive trails master plan ning with Parks Mountain Park Greenway extension.
which addresses minimizing public/private Commission and Mar '04 - Jan '05 · Identify properties for easements and/or ac-
conflicts. Plan should include the Bear AWTA quisition.
Creek Greenway (Dog Park to Mountain Jan - Jun '05 · Prepare strateg!f for acquisition of ease-
Ave. Park). (Plan should discuss range of merits/land..
tools to obtain access and ways to estimate
construction costs and costs to obtain
easements)
25. Adopt Dark Sky Ordinance that re- Comm May '05 · Study Session with Planning Commission.
duces light pollution throughout the City on Dev/Planning Jun- Sept '05 · Ordinance Preparation and Public Involve-
public and pdvate property, ment.
Oct - Dec '05 · Ordinance Adoption.
26. Continue to provide information to the Admin/Com Dev (The Planning Division will continue to coordinate
community and foster discussion on growth with Admin/Ann Seltzer on providing information to
and planning issues, with an emphasis on the public on planning issues. The Planning Com-
histodc preservation, annexation require- mission has appointed a sub-committee which is
ments, State land use law, infill policy and working on providing additional opportunities for
impacts related to density, rate of growth, information distributior~.)
development standards, and processes.
Ongoing · Develop materials about issues for use as
handouts in City racks in Council Chambers,
City Hall and Community Dev. Lobby and post
same information on City's Web site.
Ongoing · Solicit copy from Historic Comm on histodc
properties in Ashland and preservation. In-
clude related copy in City Source.
27. Develop performance measures pro- Finance Jan '05 · Inventory existincj and survey desired meas-
gram for all city departments, ures.
Jan '05 · Evaluate and adopt desired measures that are
"ready."
Jan-Mamh '05 · Develop reporting process (monthly, quarterly,
annual)
Apr-Jun '05 · Establish proces,,~ for desired measures "not
ready."
July-Oct '05 · Annual follow-up and changes.
28. Review and adjust target fund bal- Finance March '05 · Complete review.
ances to respond to current operations.
29. Review and consider strategies in the Admin Nov '04 · Draft charge of Health and Human Services
health and human services plan. committee for council approval.
· Identify and implement no-cost and Jan '05 · Appoint committee.
Iow-cost strategies within the Health
and Human Services Plan in partner-
ship with service providers that aid in ·
the delivery of services to people most
in need.
30. Complete the update of the downtown Comm Dev. June '04 · Study Session t(~ discuss process and plan
plan. approach (done).
Sep - Nov '04 · Public Involvement- Community Based Vi-
sion for Downtown.
Oct '04 · Parking Management Issues/Report.
OctJNov '04 · Transportation/Circulation/Parking.
Dec '04 - Jan '05 · Streetscape Appearance and Amenities.
Feb- Mar'05 · Lithia Way Desicjn Issues.
Apr- May '05 · Final Plan preparation/Review
Jun - Aug '05 · Plan Adoption Process.
Council Communication
Designation of Voting Delegate for LOC Meeting
Meeting Date: October 5, 2004
Department: Admin ~~
Contributing Departments: None
Approval: Gino Gdmaldi
Pdmary Staff Contact: Gino Gdmaldi
E-mail: gdmaldg@ashland.or.us
Secondary Staff Contact: None
E-mail:
Statement:
The League of Oregon Cities annual business meeting will be held on Sunday, November 7 in Portland. This business
meeting coincides with the League of Oregon Cities conference held November 4 through 6. The City of Ashland will be
entitled to cast one vote at the meeting. Voting by proxy is not permitted.
Background:
Each year the mayor and council members are invited to the Leagueof Oregon Cities cOnference and several usually
attend, along with various staff members.
Related City Policies:
There are no related city policies regarding sending a council delegate to the League of Oregon Cities annual business
meeting.
Council Options:
Council has the option of designating a voting delegate from councilors who are planning on attending the meeting, or
alternately, not choosing a delegate to cast the one vote.
Staff Recommendation:
Staff recommends that one voting delegate plus an altemate be chosen from council members that propos,9 to attend the
League of Oregon Cities meeting in November.
Potential Motions:
A motion to approve a voting delegate and alternate.
Attachments:
None.