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Home My WebLink About2004-235 Contract - Clair Company CITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $2.5,000 CITY OF ASHLAND 20 East Main Street Ashland, Oregon 97520 Telephone: (541) 488-6002 FAX: (541) 488-5311 CONSULTANT: Clair Company, Inc. ADDRESS 525 NW Second St 2nd floor Corvallis, Or 97330 TELEPHONE (541 )758-1302 FAX: (541)753-2264 BEGINNING DATE: July 1,2004 COMPLETION DATE: June 30, 2005 COMPENSATION: per attached billing rates SERVICES TO BE PROVIDED: Plan Review ADDITIONAL TERMS CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all ersons em 10 ed b them, and the a roval b Ci of an assi nment or subcontract shall not create an contractual relation between the assi nee or subcontractor and Cit . TITLE :~NSULTANT: ~ .~ ~-/~-04 C13 - l 01 qS-~~ CITY OF ASHLAND: BY CITY ADMINISTRATOR '1 OR BY /fi{ ~R DATE: II / ?,~ ~ ____.') , v! 1 /,F'/_______ CONTENT REVIEW.'<~'-.Y /_':p-J,,..--( DATE: /~ ~ _ IT~,D~A~.!. :!lT~ ~ I ACCOUNT # II ( t'?/ f :z R tfJ.t) 6- /' ~ / ~'C/' V' ~.,~ If. .z;- PURCHASE OR~DER # DATE FederallD # Or Social Security # (for City purposes only) CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 (\FORMS\contract for personal services)(rev'd 1/04) CLAIR Company Fee Schedule Classification Plans Examiner, residential Plans Examiner, commercial Ci vil/Structural Engineer Project Administration/Document control Overtime Direct Overhead for Supplies and Services Mileage Base Rate $60.00/hour $65.00/hour $75.00/hour $34.00/hour 1.5 x Rate 1.2 x Cost $A1/mile . '. ~ ~-; oj ....~ , ) -- '-" ~ - i CITY OF ASHLAND REQUISITION FORM Date of Request: 11103/04 THIS REQUEST IS A: o Change Order(existing PO # Required Date of Delivery/Service: I Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location Clair Company 525 NW Second St 2nd floor Corvallis Or 97330 (541 )758-1302 (541 )753-2264 Description Total Cost ,;) (' / (() /) 1 ? fi (uJ {;; {i 'f ({; .. ./ Solicitation Process: Services Only o Exempt o 3 Written Quotes Commercial Plan Review Services. (copies attached) Per attached schedule of fees & services dated 11103/04 ~ Sole Source o Invitation to Bid P. O. not to exceed: (copies on file) D Less than D Request for $ 25,000 $5000 Proposal (copies on file) Project Number Account Number _ _ _ . _ _ . _ _ . _ _ . _ _ _ _ __ *Please attach the Original signed contract and Insurance certificate. Materials Only Item # Quantity Unit Description Unit Cost T4)tal Cost TOTAL COST OF THE MATERIALS Project Number Account Number . . . -- -- -- ------ *Please attach the quotes. Employee Signature: Supervisor/Dept. Head Signatur~~ NOTE: By signing this requisition form, I certify that the above request meets the City of Ashland Solicitation Process requiremen and can be provided when necessary. G: Finance\Proced u re\AP\F orms\8 _Req u isition form. doc Updated on:07/15/02 CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541 ) 488-5300 CITY RECORDER'S COpy ~~ ~ Page 1 / 1 PO NUMBER 05563 VENDOR: 001309 CLAIR COMPANY, INC. 3892 N W JAMESON DR CORVALLIS, OR 97330 SHIP TO: Ashland Building Department (541 ) 488-5309 20 E. MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Speciallnst: Req. No.: Dept.: COMMUNITY DEVELOPMENT Contact: Mike Broomfield - BuildinQ Confirming? No Unit Price !Xi. Price 25,000.00 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL 25000.00 0.00 0.00 25,000.00 . . . Account 'Ntunber <>" . '. Amount Acco.unt Number Amount. . ..' ......:... '.:. .. E 110.09.28.00.604100 25000.00 ~dt ~~ I/~V horized Sigh ure VENDOR COpy