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Home My WebLink About2004-238 Contract Chg Order #2 -Dunlap Contracting CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 2 PROJECT: TOLMAN CREEK ROAD LID DATE: Oc:tober 29, 2004 PROJECT NO.: 00..17 LOCATION: TOLMAN CREEK ROAD CONTRACTOR: DUNLAP CONTRACTING INC. You are requested to perform the following described work upon receipt of an approved copy of this document or as described by thH Engineer: Item No. Description Quantity Unit Price Amount CO2 Tolman Creek LID Item A Install Bus Stop Benches and Signs Lump Sum $3,271.00 $3,271.00 Item B Additional Excavation at Siskiyou Bv. Lump Sum $550.00 $550.00 Item C Excavation for Drain Line at 677 Tolman Creek Lump Sum $300.00 $300.00 Item D Relocate Mail Box Structure Lump Sum $850.00 $850.00 Item E Install Area Drains Lump Sum $1,982.00 $1,982.00 Item 5 Additional Pavement Grinding 919.39 s.y. $12.00 $11,032.67 Original Contract Amount Contract Adjustment Total this Change Order Previous Change Order F\evised Contract Total $695,779.70 $50,779.70 $17,985.67 $20,238.50 $683,224.17 The time provided for completion of this contract is increased by two calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply. Recommended By: k;.j()L _ Ung~~~ Approved By: ~~ n~!lneer //..-.. ~ ./ ;'.,.". ~ ,. (/ )/-// / ._v .;/( I ./ '."7 Contra~tor 7. Dunlap Contracting Inc. PO Box 1951 Jacksonville OR 97530 IO/Z9/cx:f Date z~ OG/-04 Date 10(z ~ 10'-1 Dat I Accepted By: ENGINEERING 20 E. Main Street Ashland, OreQon 97520 www.ashland.or.us G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2000\00-17 Dunlap CO 2.doc Tel: 54'1-488-5347 Fax: 541-488-6006 TTY: 800-735-2900 r~' CITY OF ASHL~AND NOTICE OF TRANSMITTAL TO: Karl Olson DATE: PROJECT: JOB NO.: SUBJECT: 11/1/2004 Tolman Creek LID 00-1 7 Closeout Documents THE FOLLOWING ITEMS ARE BEING SENT TO YOU: 1. Copy of final acc:eptation letter. 2. Copy of final payment request. 3. Original contract Change Order No.2.. 4. Original requisition for final payment. ENCLOSED X UNDER SEPARATE COVER REMARKS: COPIES TO: Department of Public ot: s By: James H. Olson \ Title: City Surveyor/Pr . ct 1~anager PUBLIC WORKS 20 E. Main Street Ashland, OreQon 97520 www.ashland.or.us Tel: 541-488.5587 Fax: 541-488-6006 TTY: 800-735-2900 r~' CITY OF ASJHLAND October 29, 2004 Tom Dunlap Dunlap Contracting InG. POBox 1951 Jacksonville OR 97530 RE: TOLMAN CREEK ROAD LID PROJECT NO. 00-17 Dear Tom: I am please to announce the final approval and acceptance of the Tolman Creek Road LID Project No. 00-17. We have received many compliments on the project and appreciate your diligence and hard work in providing a quality project for the City of Ashland. A final payment has been requested incl\,Jding a release of all withheld retainages which will be provided to you at a later date. . Please be reminded that you are required to warranty the materials and workmanship of the project for a period of two years from this date. Again, thank you for a ,job well done. Si~1fd1- James H. Olson Project Manager cc: Paula Brown Roger Balbo Karl Johnson Mike Thornton PE, Thornton Engineering )" , \.C/ r/ r;:J f Engineering 20 E. Main Street Ashland, Oregon 97520 www.ashland.or.us Tel: 541/488-5347 Fax:541~488-6006 TTY: 800n35-2900 r~' G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2000\OO-17 Dunlap Acceptance Itr.doc I CITY OF I ASHLAND Public Works - Engineering Division Date: October 29,20 To: Veronica Via From: James H. Ols Re: PROGRESS PA IMPROVEMEN Payment Memorandum Dunlap Contracting Incorporated has requested an eighth and final progress payment for services rendered in the construction of the Tolman Creek Road LI.D project. Please make payment as follows: Contractor: DUNLAP CONTRACTING INC. PO BOX 1951 JACKSONVILLE OR 97530 Project Title: Project No.: Purchase Order No.: Retainage: Account No.: Contract Amount: Contract Adjustment: REVISED CONTRACT: Change Order: REVISED CONTRACT: TOLMAN CREEK ROAD LOCAL IMPROVEMENT PROJECT 2000-17 4660 5% 260.08.35.00.704200 260.08.12.00.704200 ' 260.08.34.00.704200 260.08.17.00.704200 $ $ $ $ 4.5% $ $ Street SDCs Streets Storm Drain SDCs LID Resolution additional LID Total LID Contribution 320,000.00 45,000.00 40,000.00 266,144.00 12,080.17 278,224.17 $ 695,779.70 $ (50,779.70) $ 645,000.00 $ 20,238.50 CO No. 1 $ 17,985.67 CO No.2 $ 683,224.17 COST ALLOCATION I I~ IU 1\MUUN I DESCRIPTION COST TO DATE DATE DUE COSTS $683,224.17 $ 662,307.77 $20,916.40 RETAINAGE $0.00 $ (16,557.69) $16,557.69 $683,224.17 $ 645,750.08 $37,474.09 Please Pay: $37,474.09 CC: Tom Dunlap Paula Brown Roger Balbo Kari Johnson CONTRACT AMOUNT REMAINING % Complete $ 683,224.17 Contract Total 100.00% $683,224.17 Cost to Date $ - Amount Remalining * Ir~'1 G:PubWorks\Eng\DeptAdmin\Engineer\Project\OO-17 Dunlap Payment 8 and final OCTOBER 28, 2004 FINAL ESTIMATE DUNLAP CONTRACTING LLC PO BOX 1951 JACKSONVILLE, OR 97530 Tolman Creek Road Project City of Ashland, Oregon DUE THIS ESTIMATE QuantitylAmount o PREVIOUS PERFORMANCE Quantit)jAmount PERFORMED TO DATE CONTRACT AMOUNT Price IQuantityJAmount $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 c' $148.40 . $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $507.00 $0.00 $0.00 o o o o o o o o 125 o o o o o o o o o o o o o 14 o o o o o o o o o o o o o o o o 195 o o $15,000.00 $36,500.00 $20,790.00 $5,840.00 $19,650.00 $6,800.00 $2,530.00 $0.00 $2,161.90 $1,244.00 $888.00 $3,000.00 $3,000.00 $1,000.00 $0.00 $12,690.00 $35,748.00 $11,583.00 $30,340.00 $13,369.00 $780.00 $1,700.00 $16,100.00 $0.00 $375.00 $34,875.00 $11,850.00 $2,142.00 $1,000.00 $0.00 $9,455.00 $900.00 $480.00 $4,118.00 $9,520.00 $35,100.00 $23,268.00 $41,743.00 $59,417.10 $35,430.001 $46,046.00! $18,256.001 $2,800.00 1 1 1890 365 1637.5 17 23 o 3326 311 222 2 1 1 o 282 1324 297 820 461 30 17 23 o 50 4650 6 1 1 o 1891 150 10 142 2380 1755 1108 642.2 1320.38 7086 17710 28 4 Amount "$'15,000.00 $36,500.00 $20,790.00 $5,840.00 $19,650.00 $6,800.00 $2,530.00 $0.00 $2,161.90 $1,744.00 $888.00 $3,000.00 $3,000.00 $1,000.00 $0.00 $12,690.00 $35,748.00 $11,583.00 $30,340.00 $13,369.00 $780.00 $1,700.00 $16,100.00 $148.40 $375.00 $34,875.00 $11,850.00 $2,142.00 $1,000.00 $0.00 $9,455.00 $900.00 $480.00 $4,118.00 $9,520.00 $35,100.00 $23,268.00 $41,743.00 $59,417.10 $35,430.00 $46,553.00 $18,256.00 $2,800.00 Quantity - 1 1 1890 365 1637.5 17 23 0 3326 436 222 2 1 1 0 282 1324 297 820 461 30 17 23 14 50 4650 6 1 1 0 1891 150 10 142 2380 1755 1108 642.2 1320.38 7086 17905 28 4 $15,000.00 $36,500.00 $20,790.00 $19,024.00 $4,632.00 $6,800.00 $2,310.00 $16,012.50 $2,161.90 $1,244.00 $520.00 $1,500.00 $3,000.00 $1,000.00 $8,790.00 $2,925.00 $35,748.00 $7,020.00 $28,675.00 $13,369.00 $806.00 $1,200.00 $16,100.00 $3,943.20 $375.00 $34,875.00 $11,850.00 $2,142.00 $1,000.00 $3,000.00 $7,380.00 $900.00 $480.00 $4,118.00 $7,712.00 $35,100.00 $23,268.00 $13,000.00 $70,560.00 $23,035.00 $50,185.20 $20,864.00 $700.00 1 1 1890 1189 386 17 21 10675 3326 311 130 1 1 1 293 65 1324 180 775 461 31 12 23 372 50 4650 6 1 1 2 1476 150 10 142 1928 1755 1108 200 1568 4607 19302 32 1 Unit rn,ooo.oo $36,500.00 $11.00 $16.00 $12.00 $400.00 $110.00 $1.50 $0.65 $4.00 $4.00 $1,500.00 $3,000.00 $1,000.00 $30.00 $45.00 $27.00 $39.00 $37.00 $29.00 $26.00 $100.00 $700.00 $10.60 $7.50 $7.50 $1,975.00 $2,142.00 $1,000.00 $1,500.00 $5.00 $6.00 $48.00 $29.00 $4.00 $20.00 $21.00 $65.00 $45.00 $5.00 $2.60 $652.00 $700.00 Unit LS lS CY CY SY EA EA SY SY LF IF EA LS lS LF LF IF LF LF LF LF EA EA LF LF LF EA EA EA EA LF LF LF SY SY CY CY TON TON SF SF EA EA No - . 1 Mobilization 2 Temp Protect & Direction of Traffic 3 excavation & Subgrade Preparation 4 Below Grade Patch Exc-Exist. Pavement 5 A.C. Pavement Profiling(Grinding) 6 djust Manhole 7 djust Water & Gas Valves & Monuments 8 Paving Fabric 9 Subgrade Fabric 10 Remove Concrete Curb & Gutter 11 Remove Exist. Straight Curb 12 Remove Exist. S.D. Manhole 13 Remove exist Trees & Stumps 14 Remove Exist. 5S Clean-out & 10' Pipe 15 24" S.D. Class "B" Backfill 16 24" S.D. Class "E" Backfill 17 18" S.D. Class liB" Backfill 18 18" S.D. Class "E" Backfill 19 12" S.D. Class liB" Backfill 20 12" S.D. Class "E" Backfill 21 8" & 10" S.D. Class "B" Backfill 22 Connect Exist. 4" Drains to S.D> 23 Curb Inlets 24 Concrete Straight Curb 25 Concrete Curb & Gutter 7" Face 26 Concrete Curb & Gutter 27 48" S.D. Manhole 28 48" San. Sewer Manhole 29 Concrete Diverter Island @ Siskiyou 30 Reconst. Irrigation Box W/Lid & Frame 31 Remove Existing Culverts 32 Fumish & Place 2" PVC under Sdwalk 33 8" Irrigation Line 34 SawcutiRemove PC Conc. Surface 35 SawcutlRemove AC Pavement 36 4"-0 Shale Base 37 1"-0 Aggregate Base 38 1.5" AC Pre1evel & Drway Tie-ins "C" 39 2.5" AC Overlay Class "C" 40 Conc. Drway Apron 6" Thickness 41 Conc. Sidewalk 4" Thickness 42 Handicap Pamps 43 Parallel Style Handicap Ramp Item o .,,0 zd ~m 'm m::o C/)'" -i0) ~N ~g m~ c... 0 f> ~ ~ > 0,,-0 zOO <mO ,OZ r-X-l J11....~ 0<00 ::o~-I <0 - ....... Z (11 G) w r- o r- o got ~- o 3 -0,) ~::J ~O -CiJ Q) (I) 5." - ;0 00 CiJ D) (Qo. 0-0 ~ a (D' Sl (:It "'" cow :,..:,.. (:It (:It 0 0 "'" (:It 00Q)000 000000 000000 "'" "'" ~,!JJ"(:It"'" COI\)O!WQ) ~~g8~~~~~~~~~~~~~~~~~ 888888888888888888888 o ~~ me C!:C/)c o 0 0 0 0 0 0 0 0 0 0 0 0 0 j\) .... 0 o~ :::f mi ~ s:: : 5~~ cm~ ~ - "'" "",tf ~.... 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DATE' ASHLAND, OR 97520 11/16/2004 (541 ) 488-5300 Page 1 / 1 ,PO NUMBeR" 05578 VENDOR: 007981 DUNLAP CONTRACTIING llC PO BOX 1951 JACKSONVillE, OR 97530 SHIP TO: Ashland Public Works (541) 488-5587 51 WINBURN WAY ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speciallnst: Req. No.: Dept.: PUBLIC WORKS Contact: Paula Brown - PW Confirming? No :;::~:'i:::cUIr1ft'!JrtCi&~~si ;~\:jL~\i~;Diii'fta;~[,:~{ttf.': ~tg~'~]~~,;~R< ,: ..:~t~, ".~' .~ '.' y.:':~ .~.~,?~-:< BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 20 916.4 0.00 0.00 20,916.40 E 260.08.12.00.704200 E 260.08.17.00.704200 E 260.08.34.00.704200 E 260.08.35.00.704200 1 459.28 7 782.85 1 297.14 10377.13 ,&.,( ~ //~~h5L' Auth . ed Signature VENDOR COpy A request for a Purchase Order REQUISTION FORM CITY OF ASJHLAND Date of Request: 110/29/20041 THIS IS A REQUEST FOR A: Required Date of DHliverylService: IASAP [ X] Change Order (existing PO# 46613 Vendor Name: Address: City, State, Zip Phone: Project Title: Project Number: DUNLAP CONTRACTING PO BOX 1951 JACKSONVILLE: OR 97530 TOLMAN CREEK ROAD LOCAL IMPROVEMENT DISTRICT 00-17 Services Only Solicitation Proce!;s: [ ] Exempt [ ] 3 Written Quotes (copies attached) [ ] Sole Source [X] Invitation to Bid (copies on file ) [ ] Less than $5000 [ ] Request for Proposal (copies on file) Description Total Cost Change Order No. 1 Tolman Creek Road Local Improvement Construction Contract Adjustment Change Order No. 2 Account Number 260.08.35.00.7042100 Account Number 260.08.12.00.7042100 Account Number 260.08.34.00.7042100 Account Number 260.08.17.00.7042100 , Supervisorl Dept. Head Signature: ~~ uistiion foc . I eerily tha the above request meets with Ctiy of Ashland Solicitiation Process requre~' be provided when necessary. G:Pub\Vrl(s\Eng\OO-17 Dunlap CO 2 Req 1004 Updated on: 7/15/02