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HomeMy WebLinkAbout2830 Amend City Band ChapterORDINANCE NO. AN ORDINANCE AMENDING THE ASHLAND CITY BAND CHAPTER OF THE ASHLAND MUNICIPAL CODE TO REDEFINE THE BAND BOARD AND ITS DUTIES INCLUDING DUTIES OF THE BAND DIRECTOR THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 2.56 of the Ashland Municipal Code is amended to read: Chapter 2.56 CITY BANDl Sections: 2.56.010 2.56.015 2.56.020 2.56.025 2.56.030 2.56.040 2.56.060 Band Board Established-Membership. Band Board Terms--Vacancies. Quorum--Rules and Meetings. Powers and Duties--Generally. Director--Appointment--Duties--Compensation. Budget. Performances. 2.56.010 Band Board Established-Membership. The Ashland Band Board is established and shall consist of six voting members appointed by the mayor with confirmation by the council. The board shall also consist of one non-voting ex officio member, who shall be the director of the band. 2.56.015 Band Board Terms-Vacancies. The term of voting members shall be for three years, expiring on April 30 of each year. The members serving on the band board as of September 1998 shall serve until April 30, 1999. Any vacancy shall be filled by appointment by the mayor with confirmation by the city council for the unexpired portion of the term. The terms of the six members appointed to succeed those members whose terms expire in April 1999 shall be staggered in the following manner: Two members shall be appointed for one year, two members for two years, and two members for three years. The length of the initial terms for these six members shall be determined by the mayor at the time of appointment. Their successors shall be appointed for three-year terms. Any board member who is absent from four or more meetings in a one-year period shall be considered no ~ For provisions regarding the city band, see City Charter, Art. XXI. Page 1 - ORDINANCE G:\PAUL\ORD\band ord.wpd longer active and the position vacant, and a new person shall be appointed to fill the vacancy. 2.56.020 Quorum--Rules and Meetings. Four voting members of the board shall constitute a quorum. If a quorum is present, the affirmative vote of a majority of members present at the meeting and entitled to vote shall be sufficient to conduct business. The board may make rules and regulations for its meetings and procedures consistent with city ordinances, and shall meet as necessary but not less than once per year. At its first meeting, the board shall elect a chair, who shall preside over all meetings and perform such other duties as may be necessary for the administration of the band, band board and this chapter. A vice-chair shall also be elected who shall serve in the absence of the chair. 2.56.025 Powers and Duties--Generally. The powers, duties and responsibilities of the Ashland Band Board shall be as follows: A. General supervision and control over the Ashland City Band. B. Report at least annually to the mayor and city council of the activities of the band. C. On or prior to December 15 of each year, report to the mayor as to the activities and welfare of the band. D. Determine compensation for the band director and members in accordance with the band's approved budget. 2.56.030 Director--Appointment--Duties--Compensation. A. Prior to January of each year, after receiving the report of the band board under section 2.56.025, the mayor, with confirmation by the council, shall appoint a band director who shall serve at the pleasure of the mayor. B. The director shall: 1. Promote, organize and direct the Ashland City Band, 2. Select the musicians for the band, 3. Appoint a band secretary who shall keep minutes of all band board meetings, records of the organization and shall particularly keep a careful and accurate record of attendance by all members. The secretary shall serve at the pleasure of the director and perform such other duties as may be assigned by the director. Page 2 - ORDINANCE G:\PAUL\ORD\band ord.wpd 4. Appoint a band librarian, who shall have charge of and shall carefully keep all the sheet music now owned or hereafter acquired by band. The librarian shall keep proper and complete records of all property placed in the librarian's custody and shall make a proper inventory and accounting thereof at the end of the year. The librarian shall serve at the pleasure of the director and perform such other duties as may be assigned by the director. 5. Appoint a quartermaster who shall have charge of and shall carefully keep all band uniforms and other property which is now owned or may hereafter be acquired by the band. The quartermaster shall serve at the pleasure of the director and perform such other duties as may be assigned by the director. 6. Perform such other services as may be reasonably requested by the band board. 2.56.040 Budget. Prior to the preparation of the City budget each year, the band board shall cause a careful estimate to be made of the band's needs for the ensuing year in view of the funds to be available and shall submit same to the director of finance for consideration with the other budgetary matters. Through the city's budget process, the City Council shall fix and determine the Band's budget for the ensuing year. 2.56.060 Performances. The City Band shall present not less than ten concerts, including the Fourth of July parade, during each summer season. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the ~Y~'~ day of ~~'" and lyPASSEDan DO, PTEDthis _~(~ dTf~ayof ~~~'- SIGNED and APPROVED this ,~ay of ~'}~ , 1998. , 1998, , 1998. Catherine M. Shaw, Mayor R~.,f.~wed as to for. m: Paul Nolte, City Attorney Page 3 - ORDINANCE G:\PAUL\ORD~band ord.wpd