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Home My WebLink About2005-033 Contract - Coldwell Banker CITY OF ASHLAND, (CITY) CONSULTANT: Rick Harris, Principal Broker 20 East Main Street Address: Ashland Coldwell Banker Pro West Ashland, Oregon 97520 190 Oak Street, Suite 1 Telephone: (541) 488..6002 Ashland, Oregon 97520 FAX: (541) 488-5311 Telephone: FAX: ~3. BEGINNING DATI=: March 1, 2005 ~3. COMPLETION DATE: June 30, 2006 ~4. COMPENSATION: Services billed at $150.00 per hour, not to exceed $4,500.00. ~1. SERVICES TO BE PROVIDED: Real Estate consultation services for the selection of property site for replacement of fire station no. 2. ADDITIONAL TERMS: See proposal letter, dated February 25, 2005, and attached. CITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25,000 CITY AND CONSULTANT AGREE: 1. All Costs by Consul1tant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be mad~3 within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312,279.314,279.316 and 279.320 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,000 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resultin,g in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 65Ei for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 6~i6.017. 1110. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONSUL ~~: A ~ / BY ~~ Title j~/4/\/C . .~ AIZ~ CITY OF ASHLAND: BY OR City Administrator . Dpte J BY /h< ~ ~ ~ .sfi'~LOJ- Fed. ID # Finance Director f Da e OR Social Security # 9 f> 7(,." IRo'2 CONTENT REVIEW: ~ (City pep!. Head) Date:.:J--?-..lw,r M ~ /J - , . Purchase Order # ~ e / y.... DATE I "'7 I~il- q / 2.oC)~ Acct. No.4-#-'~.)#-~.-Y'~.l -7 ,t7.?.,;:J ~~ (for City purposes only) CITY OF ASHLAND'PERSONAL SERVICES CONTRACT <$25,000 (\FORMS\contract for personal services)(rev'd 9/01) r / C /' '7 / ,,"/ ,:' C' f~~?' ~I-: t' .:>. c' ~~ February 25, 2005 Keith Woodley, Chief Ashland Fire and Rescue 455 Siskiyou Boulevard Ashland, OH 97520 Dear Chief VVoodley: Thank you for the opportunity to meet with you last week to discuss the Ashland Fire Station 2 Reconstruction Project. I would be pleased to provide assistance to your department as outlined in your "Scope of Work for Real Estate Consultant" proposal. Based on our discussions, the impending relocation of my office, and your need to make a formlal report at the beginning of May, I propose the following working schedule: March 1-18 March 18 March 21-April 8 April B April 22 Ongoing Initial research defining potential sites Progress report detailing sites and inquiries made Additional research, inquiries to owners Progress report Final report including recommendations on costs, conditions of sale, negotiating strategies Negotiate for purchase, if necessary The billing rate for this work is $150 per hour, but all research, owner inquires, reporting and recomn1endation work would be capped at $4,500. In the event I am hired to negotiate for the purchase, I would serve as an Exclusive Buyer's Representative for the City of Ashland (no dual representation) and a separate representation agreement would be negotiated. I look forward to the opportunity to provide these services for Ashland Fire and Rescue. Please confirm that these terms are acceptable and that I should begin my research. If you have questions or concerns, please don't hesitate to contact me right away. Sincer~l.r 7 7 / /-;,/ ,/~..c /~ ~"/ .I' /' ,), J'.. /t:i~ //=<~/~ Rick Harris, Principal Broker Ashland Coldwell Banker Pro West 190 Oak Street, Suite 1 Ashland, OR 97520 (541) 482-5590 CITY OF ASHLAND REQUISITIC>>N FORM Date of Request: THIS REQUEST 1:5 A: D Change Order(existin!~ PO # Required Date of Delivery/Service: I.. . ... Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location Rir.k HFlrri~ J PrindpFlI Rrokp.r Ashland Coldwell Banker Pro West Real Estate 190 Oak Street, Suite 1 Ashland, Oregon 97520 Tel: (541)482-5590 Fax: (541) 779-3192 Services Only Description Total Cost Solicitation Process: D Exempt D 3 Written Quotes (copies attached) D Sole Source 0 Invitation to Bid (copies on file) XX Less than D Request for $5000 Proposal (copies on file) 7( aM/ - .--Lh ..I.~a'V1 ~ /? ~vl /J~u~~ -/C Real Estate Consultation Services For Fire Station NO.2 Site Selection Account Number 410-03-43-00-702200 *Please attach the Original signed contract and Insurance cerlificate. Materials Only Item # Quantity Unit Description Unit Cost Total Cost TOTAL COST OF THE MATERIALS Account Number . . . . --- -- -- -- ------ *Please attach the quotes. Employee Signature: SupervisorlDept. Head Signature: ~ t- Urn't~ NOTE: By signing this requisition form, I certify that the above request meets the City of Ashland Solicitation Process requ' ements and can be provided U when necessary. G:Finance\Procedure\AP\Forms\R.equisition For Rick Harris Updated on:07/15/02 CITY RECORDER'S COpy ~~, CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 VENDOR: 009525 HARRIS, HICK, PRINCIPAL BROKER ASHLAND COLDWELL BANKER PRO 190 OAK STREET SUITE 1 ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speciallnst: SHIP TO: Ashland Fire Department (541) 482-2770 455 SISKIYOU BLVD ASHLAND, OR 97520 Req. No.: Dept.: FIRE & RESCUE Contact: Keith Woodley Confirming? No Page 1 /1 THIS IS A REVISED PURCHASE ORDER Real Estate consultation services for the selection of property site for replacement of Fire Station No.2. PSK: Begiinning date: March 1, 2005 Completion date: June 30,2006 Not to exceed $4,500.00 Services to be billed at $150.00 per hour BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 4,500.00 SUBTOTAL TAX FREIGHT TOTAL 4500.00 0.00 0.00 4,500.00 E 110.07.12.00.604100 4500.00 ~7< ~ C--- AuthQj' e VENDOR COPY