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Home My WebLink About2005-048 Agrmt - Mercer HR Consult MERCER Human Resource Consulting 111 SW Fifth Avenue, SUite 2800 Portland, OR 97204-3693 503 273 5900 Fax 503 273 5999 wwwmercerHR.com April 7, 2005 Mr. Lee Tuneberg Ci ty of Ashland 20 East Main, City Hall Ashland, OR 97520 Private and Confidential Via E-Mail and Regular Mail Subject: City of Ashland/Ashland Community Hospital Study Dear Mr. Tuneberg: This letter documents Mercer Human Resource Consulting's (Mercer) services to be provided to City of Ashland and the associated fees for this work. The objective of this letter of agreement is to define the work and clarify the terms of the engagement. Scope of Services Mercer will perforrn the following services (the Services): · Determine the split of VAL between City of Ashland and Ashland Community ]-Iospital as of December 31,2004. Assuming no unforeseen circumstances, we will complete the Services by April 29, 2005. Staffing Marcia Chapman is the Project Manager for this engagement. She will be supported by Brenda Majdic and others as needed. In addition to these staff members, various members of our staff will provide word processing and administrative support. Others may also be added to the team to provide specialized expertise or independent review of methods and assumptions. Information to be Provided We will assume the information you supply (or which is supplied on your behalf) is accurate and complete. Our responsibilities (and the associated project fees) do not include independent verification of required information. Problems with information quality and/or delays in providing such information may result in a delay in the project delivery date or an increase in fees. Please advise us if you have concerns about information availability or quality. MA1C Marsh & McLennan Companies MERCER Human Resource Consulting Page 2 April 7, 2005 Mr. Lee Tuneberg City of Ashland Fees and Expenses Our professional fees for the Services will not exceed $5,000. These fees are based on the methodology agreed to in your email to Dale Orr on January 31, 2005. Any additional calculations or changes in the testing methodology are not included in this scope of services. If the scope of services or staffing requirements change, then the professional fees will be adjusted in advance by mutual agreement. Payment of Mercer's invoices is due upon receipt. Use of Mercer Reports and Recommendations Unless Mercer provides its prior written consent, Mercer's work product provided to you is solely for your inte:mal use and may be shared and used only as we mutually contelTlplated when we originally were retained to provide it to you. You agree not to refer to Mercer in the press or for promotional purposes without our prior written consent. We agree not to refer to you in the press or for promotional purposes without your prior written consent. Mercer Intellectual Capital We retain exclusive rights to the intellectual capital (such as methodologies, know how, models, tools, and any graphic or digitized representation of any of these) now possessed, or subsequently developed, by Mercer. Confidentiality of Client Information We will not disclose to any third parties any confidential or proprietary information we obtain in the course of our work, except as required by law, or as reasonably necessary to perform the Services, or as otherwise authorized by you. This paragraph shall not apply to inforrnation that is or becomes publicly available through no fault of Mercer. We occasionally use data provided by clients to build normative databases for use by our consultants. These databases benefit all clients and do not identify individual clients or their information. MERCER Human Resource Consulting Page 3 April 7, 2005 Mr. Lee Tuneberg Ci ty of Ashland Modification and Cancellation The terms of this engagement may only be modified by the written consent of both parties. Either party may terminate this engagement at any time. In the event of any termination of this Agreement you will pay Mercer all fees earned and all expenses incurred by Mercer through the date of termination. Mercer's Liability Mercer will be liab]le in connection with the Services or any matter relating to or arising from the Services only for direct damages arising from the wrongful performance of our work. Summary We look forward to developing a close professional relationship with your organization. We have found that clarifying our terms of engagement in advance prevents any misunderstandings later on. Consequently, this engagement, once accepted by both of us by our signatures below, will reflect our full and complete understanding and agreement of the terms of our relationship. If you have any questions about these terms, please do not hesitate to call me. If not~ please indicate your agree:ment to the terms of this engagement by signing the enclosed copy of this letter and returning it to us. Sincerely, /JfUl ('~ <I {~ Marcia L. Chapman, FS~, EA MLC/bjmlamh:gjw Enclosure MERCER HUMAN RESOURCE CONSULTING, INC. By: 1Jiz<-&t L{~~ Marcia i. Chapman y~ 1,. tJf- Date: Copy: Ann Hillson, Dale Orr ACCEPTED AND AGREED g:\wp\relire\2005\opersu\corr\engagement Ilr - ashland hosp study.doc CITY OF ASHLAND BY:~~ Date: Y~.3ft j , r6' CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 CITY RECORDER'S COpy [ Page 1 / 1 4/15/2005 VENDOR: 009627 MERCER, HUMAN RESOURCE CONSULTING 111 SW FIFTH A.VENUE SUITE 2800 PORTLAND, OR 97204-3693 SHIP TO: Ashland Finance Deartrnent (541) 488-5300 20 E MAl N STREET ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speciallnst: Req. No.: Dept.: FINANCE Contact: Lee Tuneberq Confirming? No SUBTOTAL TAX FREIGHT TOTAL 5 000.00 0.00 0.00 5.000.00 /a(.,t~A4~~tu~ bJ Authorized 1!' ature {/V, VENDOR COpy