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Home My WebLink About2005-098 Contract - CF Malm Engineers CI T Y OF CONTRACTOR: C. F. Maim Engineers ASHLAND CONTACT: C. F. Maim, Stephen Spauldin9 20 East Main Street ADDRESS: 5511 Sixth Avenue South, Seattle, WA 98108 Ashland, Oregon 97520 Telephone: (541) 488-6002 TELEPHONE: (206) 270-0450 FAX: (541) 488-5311 FAX: (206) 270-0449 DATE AGREEMENT PREPARED: April 27, 2005 BEGINNING DATE: May 9,2005 COMPLETION DATE: June 30,2005 COMPENSATION: Total amount not to exceed $8,545.00 (Materials $4,395, Labor $3,500, Travel $650). City to be billed for actual labor hours, and materials and expenses at cost. Upon completion, a detailed list of charges will accompany the invoice submitted by Contractor. SERVICES TO BE PROVIDED: Contractor to replace the deflector position transmitter, the deflector servo valve/amplifier card and install a loop isolator to separate the PLC and Panel Meter from the feedback loop. Work to be performed on Hydro- Generator at Water Treatment Plant. As described in proposal from C. F. Maim Engineers dated April 26, 200~i. ADDITIONAL TERMS: Contract for WORK less than $25,000 CITY AND Contractor AGREE: 1. All Costs bv Contractor: Contractor shall, at its own risk and expense, perform the work described above and, unless oth,erwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall start performing the work under this contract by the date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate written contract is entered into by City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520, and 279C.530 are made part of this contract. 7. Livinq Waqe Requirements: If the amount of this contract is $15,964 or more, and Contractor is not paying prevailing wal~e for the work, Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor must post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract.) Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Contractor and may be terminated by Contractor should City fail substantially to perform its obligations through no fault of Contractor. 10. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Contractor shall provide City with adequate proof of workers' compensation coverage. Contractor is a subject employer that will comply with ORS 656.017. 11. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contraGtualliability, products and completed operations, owner's and contractor's protective insurance and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined sinn Ie limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Contractor shall submit certificates of insurance acceptable to the City with the signed contract prior to the commencement of any work under this agreement. These certificates shall contain provision that coverages afforded under the policies cannot be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. Each certificate of insurance shall provide proof of required insurance for the duration of the contract period. 12. Assiqnment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. BY ~ CITY OF ASHLAND: BY ~ ~R' OR CONTRACTOR: (\JF - BY TITLE Print Name .---., '_ '. l\ VI' \---, \ \ (1.11 pO-.Y DATE CITY ADMINISTHATOR .s /;O/DS-- , / CCB Name CONTENTREVIEWJ1(7h~ "/ ~TMENT HEAD DATE -<)/6 !o ~ I t, ACCOUNT# ~'?t //I~d??0~.2~dftJ PURCHASE ORDER # ;:::?~-'?.5 6 (for City purposes only) DATE .,'~/~/Q~- FederallD # C\ \ - , 3 "\ 'L..:sl~{ ':? . CCB# City of Ashland - Business License # * Insurance Certificates and a completed IRS W-9 form must be submitted with signed contract. Revised 4-27-05 C F MALM ENGINEERS 5511 Sixth Avenue South Seattle, Washington 98108 Phone (206) 270 0450 Fax (206) 270 0449 E-mail cfme@cfmalm.com April 26, 2005 B ill Plein Reeder Gulch Hydro City of Ashland 90 N. Mountain Ave. Ashland, OR 97520 Proposal 1. Deflector Control a. The deflector control is no longer functioning correctly and has had intermittent problems over the last few years. i. Last time we were on site to troubleshoot the problem we found cracked solder joints on the position feedback board 11. On previous visits we have had trouble with the servo amplifier card. 111. Neither device was replaced during the generator upgrade. b. We propose to replace the deflector position transmitter, the deflector servo valve/amplifier card and install a loop isolator to separate the PLC and Panel Meter from the feedback loop. Materials 1 Position Transmitter $805 2 Proportional Valve $2881 3 Transition plate $350 4 Loop Isolator $259 5 Misc. materials - wire, lugs, wire ties, etc $100 6 Total Materials $4395 Labor 1 Engineering 8hr $90 $720 2 Drafting/technical 8 $55 $440 3 Administration 4 $45 $180 4 Installation 16 $90 $1440 5 Travel time 8 $90 $720 6 Total Labor $3500 Travel 1 Air Fare $350 2 Per diem ($150/day) $300 3 Total Travel $650 Proposal042605.doc May 4, 2005 Page I of 2 C F MALM ENGINEERS Prqject 1 Materials $4395 2 Labor $3500 3 Travel $650 4 Total Project $8545 Several of the parts have a 3 week lead time and combined with my existing travel schedule it looks like I will be available the week of June 6-10. However, if we get the go ahead today there is an outside possibility we could expedite the materials and complete the work during the week of May 9-13. We have used the above scheme in many projects with control scenarios similar to yours and have had very good success. If you have any questions please feel free to call. Regards, CQ:].. Maim E leers . / Q~ ,.. i"" . :1.~,__ Stephen Spaulding Proposal042605.doc May 4, 2005 Page 2 of 2 MAY-11-05 WED 16:03 C F MALM P.02 Client#: 18744 CFMAL ACORDm CERTIFICA TE OF LIABILITY INSURANCE I g....T!;; lMMIDDlYYTYI 05111105 PRODUCER THIS CERTIfiCATE IS ISSUED AS A MA 'TER Of INFORMA TlON USI Northwest of Washington ONLY Ar4D CONFERS NO RIGHTS UPONI THE CERTIFICATE HOLDER. THIS CERT1FICATE DOES NOl' AMEND. mEND OR 1001 Fourth Avenue, Suite 1800 AlL TER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Seattle, WA 98154 206 695~100 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURS~ A: Hartford Casualty Insurance Company 29424 C. F. MaIm Engineers INSURER B; St Paul Fire and Marine Insumnce Co 24767 5511 6th Avenue S INSURER c; Liberty Insuran<:e Underwrit4~rs Ine 19917 Seattle, W A 98108 INSUAet:l c; IN$U~EF\ E: COVERAGES THE POLICIES OF INSURANCf: LISTED BF::LOW HAVE BEEN ISSUED '1'0 THE INSURED NAMED ABOVE FOR THE pOL,ICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ....NY CONTR....CT OR OTHER DOCUMENl' WITH RESPECT TO WHICH THIS CERTIFICA.re MAY BE I$$UED OR MAY PERTAIN, THE INSURANCE ^FFORCED BY THE POLICIES DESCRIBED HEREIN IS SUBJE.CT TO AlL THE TERMS, EXCLUSIONS J~D CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, _L.TR INS~~ 1YPE Of 1)15UR~NCI; POUC'Y MtJ"'BER p~~y EFFECTIVE. P~~~ EXPIRA TlON UMIT$ A OENERAL LIABIUTT 52SBAPR8145 11/06104 11/06lOS EACH OOCUfi,RtNCE $1.000.000 ....- gQ~~~~~9;:'~ENTED COMME:HCIP,l. G~NERAL LIABILITY -, 51.000.000 - U CLAIMS MADE [!] OC~UR t.4ED EXP (A~, 0l'IO ptll'$Ofl) $10.000 x.. Business Llab. PERSONAl & ADV INJURY S, .000.000 GENERAL AGGREGATE $2.000 000 GEN'L AGGREAE LIMIT AP~5 PER: PROOUCTS . COMP/OP AGG ~2,OOO.OOO --, POLICY ~8T X lOb A AlITOMODIl.E UABILrn 52SBAPR8145 11106104 11/06105 COtwtBtNeiD SINGLE LIMIT - $1,000,000 ANy' AuTO (Ell aGCId6f11.) ..-- ALL OWN~D AUTOS eOOIL v IN.,Jt,)I=lV .-- $ SCHEDULED AUTOS (PQf PQf;;Qn) I--- ~ HIRED AUTOS BODILY INJU FlY $ x.. NON-OWNEO AuTOS (Per accident) - PROPERlY DAMAGE $ (Pet accident) GARAGE UABIUTY AUTO OOL'y. EA "COIOENT 5 R ANY AUTO OTHJi;R THAtI ~A N;C ~ AU YO ONLY: AG~ it EXCESSiUMBRELLA UABIUTY EAOH OCCURRENOE $ D' OCC~JR D CLAIMS MADE AGGREGATI:: $ $ ~ DEDUCTIBLE $ RE::TENTION $ $ B WORI(I;I'S COMPIINSATlON AND WV A7734008 06101104 06101/05 X I ~:l'~~~ I IOJ~' EMPLOYERS. LIA~IU'tV e,t.. EACH AiOCltlENI 5500.000 .NY PROPRIETORlPARTNERfEXECUTIVE OFFICERlMeMB~ EXCLUDED? e.l... DISEASI= - EA EMF'I.OYEE 5500.000 ~~~I~'r~~~I~NS 1I,,1Qw E.\.. DISEASE. - POLICY LIMIT ,$500.000 C OTHER Professional AEE1973850104 09130104 09130105 $1,000,000 per claim Liability ~.OOO,()OO annl aggr, DESCRIPTION OF OPE~ TIONS I LOC....TIONS I VEHICLES I EXCLUSIONS ADDE.D BY ENDORSEMEKT I SPECtAL PROYISION5 CERllFICATE HOLOER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POUCIE$ BE CANCELl~ BEFORE THE EXPIRA nON City of Ashland DATE THEfiEOF, lHE ISSUING INSURER WILL ENDEJ~VOR TO MAil --30- D....YS WRITl"EN Attn: Kari Olson NOTICE '1'0 TH~ CERTIAUTE fiOLDER leAMED TO THE LEFT. BUT FAILURE TO DO SO SHALL 90 N. Mountain Ave. IMPQSE NO 08UGAT1ON OR UA.8IUTY OF ANY 1(1"1;1 UPON 'mE ,"SURER. ITS AGENTS OR Ashland, OR 97520 REPRESENTATIVES. ~U1110AIZED f\EPRESEMTATlvE 5~ IfVM~~-'"":& ACORD 25 (2001/08) 1 of 2 flS1541171M139846 6MT e ACORD CORPORATION 1988 MAY-11-05 WED 16:04 C F MALM P_03 IMPORTANT If the eertifieate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this cenifieate does not confer right$ to (he cenlfleate holder in lieu of such endorsement(s). If SUBROGAIION IS WAIVED, subject to the (erms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to thel certificate holder in lieu of such endorsement(s). DISCLAIMER The Cen:ificata of Insurance on the reverse side of this form does not constitute a contraLct between the issuing insurer(s), authorized representative or producer, and the certificate holder, I,or does it affirmatively or negatively amend. extend or alter the coverage afforded by the poliCies li~:ted thereon. ACORD 2S-S (2001/08) 2 of 2 -1tS154117/M139846 ~~, CITY RECORDER'S COpy CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 Page 1 /1 05936 VENDOR: 003136 C F MALM ENGINEERS 5511 SIXTH AVENUE SOUTH SEATTLE, WA 98108 SHIP TO: Ashland Electric Department (541) 488-5354 90 N MOUNTAIN ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: 5/9/2005 Speciallnst: Req. No.: Dept.: ELECTRIC Contact: Dick Wanderscheid Confirming? No BILL TO: Account Payable 20 EAST MAIN ST 541-552 -2028 ASHLAND, OR 97520 SUlBTOTAL TAX FREIGHT TOTAL 8 545.00 0.00 0.00 8.545.00 ~ ~dSign:;,;~r VENDOR COpy A request for a Purchase Order REQUISITION FORM C:ITY OF ASHLAND Date of Request: 04/27/2005 THIS REQUEST IS A: o Change Order( existing PO # Required Date of Delivery/Service: I Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location r. ~ M:'Ilm ~nainppr~ 5511 Sixth Avenue South Seattle, Washington 98108 206-270-0450 206-270-0449 Services Only Description ~, /"r ~ G~ ~# ~y~/ Total Cost Solicitation P..ocess: Replace the deflector position transmitter, the deflector o Exempt o 3 Written Quotes servo valve/amplifier card and install a loop isolator to / (copies attached) separate the PLC and Panel Meter from the feedback loop. Repairs need to be made while the RFP is being put 0' Sole Source o Invitation to Bid together for the up coming maintenance period. (copies on file) $ 8545 o Less than o Request for EAa:.Gcv'4 f2C~,41 e..S /ASA? $5000 Proposal (copies on file) Project Number Account Number _690- 11-15..00-602400 *PJease attach the Original signed contract and Insurance certificate. Materials Only Item # Quantity Unit Description Unit Cost Total Cost Project Number Account Number - - - -- -- -- ------ *Please attach the quotes. Employee Signature~~ \Q.....) Supervisor/Dept. Head Signature: / NOTE: By signing this requisition form, I certify that the above request meets the City of Ashland Solicitation Process require when necessary. G :Finance\ProcedureIAP\F orms\8 _Requisition form Updated on:07/15/02