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Home My WebLink About2005-119 Grant - RV Manor CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: RV Manor Foster Grandpar 20 E Main Street Program, RVSP Ashland OR 97520 Address: 1045 Ellendale Dr (541 ) 488-5300 Medford, OR 97504 FAX: (541) 488-5311 Telephone: Date of this agreement: July 1, 2005 - June 30, 2007 ~. Amount of grant:$2,300 which will be disbursed twice: Once at July 1,2005 and once at July 1,2006 adjusted for inflation. ~. Budget subcommittee: Social Services Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee sha!1 maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $16,379 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 500/0 or more of their time within a month performing work under this contract. Grantees required to pay a living wage are also required to post the attached notice predominantly in areas where it will be seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal Grant Contract 2005-06 agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogation's, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destructioil) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $~500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insured's. CE!rtificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the pal1ies. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE CITY OF ASHLAND By ~ ~.,,~ Finance Dir r ~/~k ] Date By Title Account Number (for City use only) Date Grant Contract 2005-06 Caring Communities Insurance Company Certificatel Proof of Insurance THIS CERTIFICATE IS ISSUED AS A MAlTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIEY BELOW. THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE NAMED INSURED FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAlN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALl. THE TERMS, EXCLUSIONS ANlJ1 CONDITIONS OF SUCH POLICIES. UMITS SHOWN MAY HA VE BEEN REDUCED BY PAID CLAIMS. Date of Certificate: January 4, 2005 Certificate Holder: The City of Ashland Insurer: Caring Communities Insurance Company, Cayman Islands Policyholder: Pacific Retirement Services, Inc. .. ..._-~ Policy Number CCIC 0015-03 Named Insured: Rogue Valley Manor Community Services Policy Form: Senior Services Organization Liability Policy Policy Term: January 1,2005 - January 1,2006 at 12:01 a.m. Primary Coverages: Professional Liability Commercial General Liability Employee Benefits Liability Primary Coverages Limit of Liability: $ 1,000,000 each loss and $ 3,000,000 policy period aggregate, all coverages Self Insured Retention: $ 50,000 each loss Excess Coverage: Professional Liability Commercial General Liability Employee Benefits Liability Automobile Liability Employers Liability Excess Coverage is subject to the following Underlying Insurance Requirements: Professional Liability $ 1,000,000 each loss and $ 3,000,000 policy period aggregate Commercial General Liability $ 1,000,000 each loss and $ 3,000,000 policy period aggregate Employee Benefits Liability $ 1,000,000 each loss and $ 3,000,000 policy period aggregate .';'ut(z:rj.G~i!e Li~bilit): $ 1,000,000 c~ch Iv~3 nc. aggreg;itc Employers Liability $ 1,000,000 each loss, and policy period aggregate Excess Coverage Limits of Liability: Professional Liability $ 10,000,000 each loss, and policy period aggregate Commercial General Liability $ 10,000,000 each loss, and policy period aggregate Advertising Liability $ 5,000,000 each loss, and policy period aggregate Watercraft Liability $ 5,000,000 each loss, and policy period aggregate Employee Benefits Liability $ 5,000,000 each loss, and policy period aggregate Automobile Liability $ 6,000,000 each loss Employers Liability $ 5,000,000 each loss, and policy period aggregate Edition: 11/02 Page 1 of2 B:\ins\Ctv\policies\certificates\Pacific Retirement Services\2005\City of Ashland.doc Professional Liability losses originating in Texas, Florida, Arkansas and Louisiana are limit<<~d to: $ 2,000,000 each loss, and policy period aggregate Overall Aggregate Limit of Liability: $ 11,000,000 Any One Event $ 13,000,000 All Events for Policy Period Additional Information: The Certificate Holder is added as an Additional Insured under this policy but ONLY with respect to liability arising out of services rendered by the Named Insured per the terms and conditions of the contractual agreement between the Named Insured and City of Ashland for the Foster Grandparent Program. ... --- HSBC F- ancial Services (Cayman) Ltd As authorised representative r /.,f ~~ aODS' Edition: 11102 Page 2 of2 B:\ins\Ctv\policies\certificates\Pacific Retirement Services\2005\City of Ashland.doc . @ July 6, 2005 ROGUE VALLEY MANOR COMMUNITY SE,RVICES FOSTER GRANDPARENT PR:OGRAM RETIRED AND SENIOR VOLUNTEER PROGRAM Bryn Moniso~ Administrative Secretary City of Ashland 20 East Main Street Ashland, OR. 97520 Dear Bryn: Enclosed please find a signed copy of the revised Social Service grant contract extended to Rogue Valley Manor Community Services, with the required certificate of insurance coverage. Please do not hesitate to contact me should you have any questions in Jregard to this, or need further information. Sincerely, f?Lc fu( Becky A. Snyder, Executive Director Rogue Valley Manor Community Services Enc. MEMBER AGENCY United Way 1700 BARNETT ROAD · MEDFORD, OREGON 97504 (541) 494-5050 FAX (541) 494-5070