HomeMy WebLinkAbout1997-012 Agrmt - ODOT No 14711
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February 4, 1997
DEPARTMENT OF
TRANSPORTATION
City of Ashland
Attn: Brain Almquist
20 East Main
Ashland, OR 97520
FILE CODE:
AGR
Attached for your records is a fully executed copy of an agreement for the
multimodal trail from Shamrock Street to Tollman Creek Road.
We have retained a fully executed copy of this agreement for the
Department of Transportation's files.
You will receive written authorization from the Region Office to proceed
with the work covered in this agreement.
/J LJ .' - /?
"-;?PU]V .ru."pt-'ZL~ (7-
'~._.;'
Fran Neavoll, Agreement Specialist
Contracts Unit
Project Support
Attachment
Form 734-3122 (1/93)
Transportation Building
Salem, OR 97310
November 27, 1996
Misc. Contracts & Agreements
No. 14711
LOCAL AGENCY AGREEMENT
CONGESTION MITIGATION AND AIR QUALITY PROJECT
THIS AGREEMENT is ma~e and entered into by and between the STATE
OF OREGON, acting by and through its Department of
Transportation, hereinafter referred to as "State"; and the CITY
OF ASHLAND, a municipal subdivision of the State of Oregon,
acting by and through its Elected Officials, hereinafter
referred to as "Agency".
1. By the authority granted in ORS 366.770 and 366.775, State
may enter into cooperative agreements with the counties and
cities for the performance of work on certain types of
improvement projects with the allocation of costs on terms and
conditions mutually agreeable to the contracting parties.
2. Under such authority, Agency plans and proposes to construct
a multimodal trail, from Shamrock Street to Tollman Creek Road,
aka Central Ashland Multi-modal Path, Phase 2, hereinafter
referred to as "project". The location of the project is
approximately as shown on the sketch map attached hereto, marked
Exhibit A, and by this reference made a part hereof.
3. This project shall be conducted as a part of the Congestion
Mitigation and Air Quality (CMAQ) Program under Title 23, United
States Code, and the Oregon Action Plan. The CMAQ funds are
limited to $224,325 which represents 89.73 percent of the
estimated totAJ cost of the project. Agency shall be
responsible for the 10.27 percent match for the federal funds
and any portion of the project which is not covered by federal
funding.
4. The Special and Standard Provisions attached hereto, marked
Attachments 1 and 2, respectively, are by this reference made a
part hereof. The Standard Provisions apply to all federal-aid
projects and may be modified only by the Special Provisions.
The parties hereto mutually agree to the terms and conditions
S€t forth in Attachments 1 and 2. In the event of a conflict,
this agreement shall control over the attachments, and
Attachment 1 shall control over Attachment 2.
B1396006j09197
Agreement No. 14711
CITY OF ASHLAND
5. Agency shall authorize and approve this agreement during a
duly authorized session of its City Council.
IN WITNESS WHEREOF, the parties hereto have set their hands and
affixed their seals as of the day and year hereinafter written.
Pursuant to Delegation Order No.8, the Region Manager approved
this project on October 18, 1996 for inclusion in the 1996-1998
Statewide Transportation Improvement Program. Delegation Order
No.2 grants the Region Manager authority to sign the agreement.
APPROVED AS TO LEGAL
SUFFI~: t/.
By flL( L~-
Asst. Atty General
STATE OF OREGON, by and through
its Department of Transportation
~e~~
Region Manager
Date
/127(4'}
Date
1/1'i/f7
APPROVED AS TO CONTENT CITY OF ASHLAND, by
/7 .~ ~, its Elected
BY~~ )v1d~ J-.
City Counsel City Admi
and
Officials
Date
1\<:1 ~9~'
)
Date
_.-.~
B1396006j09197
- 2 -
ATTACHMENT NO. 1
SPECIAL PROVISIONS
1. Agency or its consultant, shall, as a federal-aid
participating preliminary engineering function, conduct the
necessary field surveys, soils/geotech investigations, identify
and obtain any required land use actions and permits, identify
and arrange for relocation or reconstruction of any utility
facilities, and perform all preliminary engineering and design
work required to produce final plans, preliminary/final
specifications and cost estimates.
2. Agency or its consultant shall conform with the requirements
of the Oregon Action Plan, and if necessary shall appoint and
direct the activities of a Citizen's Advisory Committee and
Technical Advisory Committee, conduct any required public
hearings and recommend the preferred alternative.
3. Agency or its consultant shall identify and obtain any
required right-of-way or easements necessary to complete the
project.
4. Agency or its consultant hereto agree and understand that
they will comply with the Uniform Relocation Assistance and Real
Property Acquisition Policy Act of 1970, as amended.
5. Agency shall, upon State's award of construction contract,
furnish all construction engineering, field testing of
materials, technical inspection and project manager services for
administration of the contract. The State shall obtain "Record
Samples" at specified intervals for testing in the State
Materials Laboratory in Salem.
6. Agency or its consultant shall design the project to meet
the American Association of State Highway and Transportation
Officials (AASHTO) and the current Oregon Bicycle and Pedestrian
Plan standards and specifications.
7. Agency shall, upon completion of the project, maintain the
multimodal trail at its own expense.
8. Agency shall, upon completion of the project, submit an
annual (Federal FY) progress report to State on or before
November 15th. The progress report as shown in Attachment 3,
attached hereto and by this reference made a part hereof, should
be sent to the Region 3 Manager, 3500 N.W. Stewart Pkwy,
Roseburg, OR 97470 with copies to Region 3 Federal Aid
Specialist (same address), Public Transit, 555 13th St., Salem,
OR 97310 and Environmental Services, 1158 Chemeketa St. NE.,
Salem, OR 97310 in order to fulfill State's requirement to
report the progress and benefits of the CMAQ program to FHWA and
to the Oregon Transportation Commission.
-.-.-
Misc. Contracts & Agreements
No. 14711
Date: November 27, 1996
AITACHMENT NO.2
ST ANDARD PROVISIONS
JOINT OBLIGATIONS
PROJECf ADMINISTRATION
1. State is acting to fulfill its responsibility to the Federal Highway
Administration (FHW A) by the administration of this project, and Agency hereby
agrees that State shall have full authority to carry out this administration. If
requested by Agency, State will further act for the Agency in other matters
pertaining to the project. State and Agency shall actively cooperate in fulfilling the
requirements of the Oregon Action Plan. State and Agency shall each assign a
liaison person to coordinate activities and assure that the interests of both parties are
considered during all phases for all projects.
Any project that uses federal funds, in project development, is subject to
PS&E review and approval by FHW A prior to advertisement for bid proposals,
regardless of the source of funding for construction.
P.E. & CONSTRUCfION ENGINEERING
2. Preliminary and construction engineering may be performed by State,
Agency, or others. If Agency, or others, perform the engineering, State will monitor
the work for conformance with FHW A rules and regulations. In the event that
Agency elects to engage the servic~s of a consultant to perform any of the work
covered by this agreement, Agency and Consultant shall enter into an agreement
describing the work to be performed and the method of payment. State shall concur
in the agreement prior to the beginning of any work. No reimbursement shall be
made using federal-aid funds for any costs incurred by such Consultant prior to
receiving authorization from State to proceed.
On all construction projects where State is the signatory party to the contract,
and where Agency is doing the construction engineering and project management,
Agency agrees to accept all responsibility for and defend lawsuits involving tort
claims, contract claims, or any other lawsuit arising out of the contractor's work or
Agency's supervision of the project.
Rcvised: 04/20/93
LJW026c.th #3
2
Revised: 04/20/93
LjW026c.th #3
5. State shall submit a program to the FHW A with a request for approval of
federal-aid participation in all engineering, right-of-way acquisition, eligible utility
relocations and construction work for the project. NO WORK SHALL PROCEED
ON ANY ACTIVITY IN WHICH FEDERAL-AID P ARTICIP A TION IS DESIRED
UNTIL SUCH APPROVAL HAS BEEN OBTAINED. The program shall include
services to be provided by State, Agency or others. State shall notify Agency in
writing when authorization to proceed has been received from the FHW A. Major
responsibility for the various phases of the project will be as outlined in the Special
Provisions. All work and records of such work shall be in conformance with
FHW A rules and regulations, and the Oregon Action Plan.
PROGRAM REQUEST
STATE OBLIGATIONS
4. The parties hereto agree and understand that they will comply with all
applicable statutes and regulations, including but not limited to Title 49 CFR, Parts
23 and 90, Audits of State and Local Governments; Title 41, USC, Anti-Kickback Act;
Title 23, USC, Federal-Aid Highway Act; 42 USC, Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1987; provisions of Federal-Aid Policy
Guide (FAPG), Title 23 Code of Federal Regulations (23 CFR) 1.11, 710, and 140; and
the Oregon Action Plan.
The Agency further agrees to comply with all applicable Civil Rights Laws,
Rules and Regulations, including Section 504 of the Rehabilitation Act of 1973 and
the Vietnam Era Veterans' Readjustment Act.
3. If as a condition of assistance the Agency has submitted and the U.s.
Department of Transportation has approved a Minority Business Enterprise
Affirmative Action Program which the Agency agrees to carry out, this affirmative
action program is incorporated into this financial assistance agreement by reference.
That program shall be treated as a legal obligation and failure to carry out its terms
shall be treated as a violation of this financial assistance agreement. Upon
notification to the Agency of its failure to carry out the approved program, the U.s.
Department of Transportation shall impose such sanctions as noted in Title 49, Code
of Federal Regulations, Part 23, Subpart E, which sanctions may include termination
of the agreement or other measures that may affect the ability of the Agency to
obtain future U.s. Department of Transportation financial assistance.
REQUIRED STATEMENT FOR USDOT FINANCIAL
ASSISTANCE AGREEMENT:
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processing within six months from date that costs were incurred. Partial billing
(progress payment) shall be submitted to State within three months from date that
costs incurred.
13. The costs records and accounts pertaining to the work covered by this
agreement are to be kept available for inspection by representatives of State and the
FHW A for a period of, three (3) years following the date of final payment. Copies of
such records and accounts shall be made available upon request. For real property
and equipment, the retention period starts from the date of disposition
(49 CRF 18.42).
This agreement is subject to the provisions of the Single Audit Act of 1984 (49
CFR, Part 90) as stated in Circular A-128 of the United States Office of Management
and Budget.
PROTECT CANCELLATION
14. Agency agrees that should they cause the project to be canceled or
terminated for any reason prior to its completion, Agency shall reimburse State for
any costs that have been incurred by State on behalf of the project.
DELA YED STARTING DATE
* 15. In the event that right-of-way acquisition for, or actual construction of the
facility for which this preliminary engineering is undertaken is not started by the
close of the TENTH FISCAL YEAR following the fiscal year in which this agreement
is executed, State may request reimbursement of the sum or sums of Federal-Aid
funds disbursed to Agency under the terms of this agreement.
UTILmES
* 16. Agency shall relocate or cause to be relocated, all utility conduits, lines,
poles, mains, pipes, and such other facilities where such relocation is necessary in
order to conform said utilities and facilities with the plans and ultimate
requirements of the project. Only those utility relocations which are eligible for
federal-aid participation under the FAPG, 23 CFR 645A, shall be included in .the total
project costs and participation; all other utility relocations shall be at the sole
expense of Agency, or others. State will arrange for utility adjustments in areas
lying within jurisdiction of State and, if State is performing the preliminary
engineering. Agency may request State to arrange for. utility adjustments lying
within Agency jurisdiction, acting on behalf of Agency.
Revised: 04/20/93
LjW026c.th #3
5
6
Rcvised; 04/20/93
LJW026c.th #3
>I- 20. Agency shall, upon completion of construction, thereafter maintain and
operate the project at its own cost and expense, and in a manner satisfactory to State
and the FHW A.
MAINTENANCE RESPONSIBILITIES
19. Agency shall provide legal defense against all claims brought by the
contractor, or others, resulting from Agency's failure to comply with the terms of
this agreement.
CONTRACTOR CLAIMS
Agency, if a City, hereby accepts responsibility for all claims for damages from
grade changes. Approval of plans by State shall not subject State to liability under
ORS 105.760 for change of grade.
18. Agency, if a County, acknowledges the effect and scope of ORS 105.755 and
agrees that all acts necessary to complete construction of the project which may alter
or change the grade of existing county roads are being accomplished at the direct
request of the County.
GRADE CHANGE LIABILITY
17. Design Standards for all projects shall meet the requirements of the
lntermodal Surface Transportation Efficiency Act of 1991. In addition, all projects on
the Oregon State Highway System shall be in compliance to Standards specified in
the current ODOT Highway Design Manual and related references. Construction
plans shall be in conformance with standard practices of State for plans prepared by
its own staff. All specifications for the project shall be in substantial compliance
with the most current Oregon Standard Specifications for Highway ConstructiQn.
CONSTRUCTION
Agency shalt five weeks prior to the opening of construction bid proposals,
furnish State with an estimate of cost for eligible reimbursable utility relocations,
based on the plans for the project. Agency shall notify State's Liaison Person prior to
proceeding with any utility relocation work in order that the work may be properly
coordinated into the project and receive the proper authorization.
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ATTACHMENT NO.3
Please fill out and submit the following Progress Report as directed in Attachment NO.1
(Special Provisions). Submit a separate report for each Congestion Management / Air
Quality (CMAQ) funded project.
Please Note: If your project is a Park & Ride, complete the entire report. Otherwise,
complete items 1, 2 and any other applicable items.
Project Name:
(as submitted on original prospectus)
Agreement No.:
Project Year:
Progress Report
.",' ,
1. Annual Vehicle Miles Traveled (VMT) reduction:
2. Actual daily emission reduction of:
NOx
VOC
(kg/day) CO
(kg/day) PM-10
(kg/day)
(kg/day)
3. Average daily Single Occupancy Vehicles (SOV) eliminated from peak traffic.
Show split between Park & Ride vs. Park & Pool.
Park & Ride
Park & Pool
4. Average daily occupancy rate of Park & Rides vs. number of spaces in lot.
Spaces occupied
Spaces in lot
5. Percentage of filled spaces - Park & Ride vs. Park & Pool.
Park & Ride
% Park & Pool
%
Submitting Agency:
Prepared by:
-~-.-
Title:
Phone:
Date:
-
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JACKSON COUNTY, OREGON
POPULA TION 14.940
PREPARED 3Y THE
S T ATE HIGHW A Y DIVISION
OREGON
IN COOPERATION
, ~ D['~ ARTNiENT OF TRANSPORT A TION
J 20. ' C.r IC'TRA -'-'ON
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LEGEND
December
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