HomeMy WebLinkAbout2005-0920 Council Packet
Barbara Christensen
City Recorder
Council Meeting Packet
CITY OF
ASH'LAND
Im~~~~I'lt: Any c;itizenattending counciLrneetings may speak on any item on the agenda, unless it is the
sUI:51~ct<of a public hearing, which.has beEmclosed. The Public Forum is the time to speak on any subjectnot
on thEfprinted agenda. If you wish to speak, please fill out the Speaker Request form located near the
entrance to the Council Chambers. The chair will recognize you and inform you as to.the amountof
tim~allotted to you. The time. granted will be dependent to some extent on the nature of the item under
discussion, the number of people who wish to be heard, and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
September 20, 2005
Civic Center Council Chambers
1175 E. Main Street
7:00 p.m. Regular Meeting
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL;
IV. APPROVAL OF MINUTES [5 minutes]
Special Session Meeting Minutes of August 30, 2005
Regular COUlncil Meeting Minutes of September 06, 2005
Continued Session Council Meeting Minutes of September 07, 2005
V. SPECIAL PRESENTATIONS & AWARDS
1. Mayor's Proclamation of September 21 as The International Day of Peace [5 minutes]
2. Mayor's Proclamation of October as Disability Employment Awareness Month [5 minutes}
3. Mayor's Proclamation of September 22 as Ashland Car Free Day [5 minutE's]
VI. CONSENT J~GEN DA [5 minutes]
1. Minutes of Boards, Commissions, and Committees
2. Approval of Sole-source Procurement Greater than $75,000 - Sports Lighting
3. Approval of Public Contract Greater than $75,000 - Electric Meters
4. Liquor License Application for \I Giardino Cucina Itliana
5. Liquor License Application for Los Gordos
VII. PUBLIC HEARINGS (Testimony limited to 5 minutes per speaker, unless it is the subject of a
Land Use Appeal. All hearings must conclude by 9:00 p.m., be continued to a subsequent
meeting, or be extended to 9:30 p.m. by a two-thirds vote of council {AMC ~2.04.040})
VIII. PUBLIC FORUM Business from the audience not included on the agenda. (Total time
allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending
on the number of individuals wishing to speak.) [15 minutes maximum]
IX. UNFINISHED BUSINESS
COUNCILMEFfINGS ARE BROADCAST LIVE O\J CIIANNEL 9
VISIT THE CITY OF ASHl.AND'S \VEB SITE AT \V\V\V.ASFILAND.OR.US
X. NEW AND MISCELLANEOUS BUSINESS
XI. ORDIINANCES. RESOLUTIONS AND CONTRACTS
1. SHcond Reading by Title only of "An Ordinance of the City of Ashland, Oregon, Granting a
Franchise to Avista Corporation for the Construction, Operation, and Maintenance of
Natural Gas Facilities Within the City of Ashland, Oregon." [10 minutes}
2. RHading by Title only of "A Resolution accepting the Grant Offer of the State of Oregon
through the Oregon Department of Aviation in the Maximum Amount of $10,000 to be
used under the Financial Aid to Municipalities Progam in the Maintenance of Ashland
Municipal Airport." [5 minutes]
3. Second Reading by Title only of "An Ordinance Withdrawing an Annexed Area from
Jackson County Fire District NO.5 (Pacific Western of Medford, LLC, Annexation, End of
Clover Lane)." [10 minutes]
4. Reading by Title only of "A Resolution Revising Rates for Electric Service Pursuant to
Ashland Municipal Code Section 14.16.030 and Repealing Resolution 2004.40." [10
minutes]
XII. OTHEIR BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COIUNCIL LIAISONS
XIII. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, pleas~~ contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35. 102-35. 104 ADA Title I). .
('OUNCIL MEErINGS AH.I:BROADCAS.I' LIVE ON CIIANNI:I. 9
VISI']' THE CITY OF ASHLAN[YS \VFB SITE: A-I' \V\V\V.ASIHj\ND.OI{.US
CITY COUNCIL SPECIAL AfE'ETlNG
AUGUST 30, 2005
PAGE lof7
MINUTES FOR THE SPECIAL MEETING
ASHLAND CITY COUNCIL
Tuesday, August 30, 2005 - 7 :00 p.m.
Civic Center Council Chambers, 1175 E. Main Street
CALL TO ORDER
Mayor Morrison called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers.
ROLL CALL
Councilors Hartzell, Amarotico, Hardesty, Jackson, Silbiger and Chapman were present.
"
DISCUSSION REGARDING LITHIA WAY PARKING LOT AFFORDABLE HOUSING
The City Council is to evaluate the development proposals received in response to the Request for
Proposals for affordable housing at the site of the Lithia Way Parking Lot, and determine whether the
proposals received have merit, and if so make an award selection in favor of the proposal that best
meets the objectives as outlined in theRFP.".~t,,=, .
Housing Program Specialist Brandon Goldman noted three of the four applicants were available to answer
Council's questions. He also noted that Darcy Strahan, Regional Advisor to the Director for the Oregon
Housing and Community Service Department was available to answer any questions that the Council may
have. Mr. Goldman stated that the Housing Commission had prepared an outline of the history of the RFP
and presented this to the Council. He noted that the purpose of this meeting was for the Council to obtain
further infonnation and clarification from the applicants and Staff so that they can come to a decision.
City Attorney Mike Franell explained that the Legal Department initially approached this as if it were a Public
Improvement Contract because it would be an improvement happening on public land with the potential of
City ownership. But" after further evaluation, it was detennined that this did not fall within the parameters of
a Public Improvement Contract because the City would not be requiring that they obtain ownership of the
structures once the affordability period is complete.
Mr. Franen stated that this project should be approached as a sale or lease of a real propef1ty right. If it is
approached in this manner, the public bidding requirements do no apply and the Council is freed up to
consider whatever factors they feel are necessary in order to enter into an agreement.
Mr. Franen stated that because this is a disposition of some real property interest, it will fall under the
provisions of ORS 271.310, which sets restrictions on the sale, transfer, lease, or donation of public lands.
However, the restrictions listed in the first section of the statute do not necessarily apply. There are two
exceptions that the Council might not have to consider in this statute. These are: 1) If the City is entering into
an agreement with another political subdivision for the property involved, then the rest of the restrictions in
the statute don't apply; and 2) If the Council finds that the public interest may be furthered by the proposal that
they are considerinR, the Council does not have any of the restrictions that are in the statute. However, if the
Council does not make this finding, then they would be subject to detennining what the fair market value of
the real property int(;~rest is and obtain fair market value for that interest.
Mr. Franen clarified that if the property contained a commercial component, as long as it aecomplishes the
affordable housing goal that the Council has established, it would not be impacted. He stated that it would be
prudent on the part of the City, if there is a commercial value that is not used, to subsidize the location for
Affordable Housing on this location, and to obtain some consideration for that commercial value.
CITY COUNCIL ,SPECIAL 1\1EE7ING
AUGUST 30, 2005
PAGE,] 0[7
Mr. Franell gave further clarification on the Request for Proposal (RFP) process in re:gards to real property
and Public Improvement. He again stated that it was the opinion of the Legal Department that the City is not
held to the RFP process as he had just explained.
It was noted by Council that the Perfonna's and management of this property would be important.
Mr. Goldman clarified that the Ashland Community Land Trust (ACL T) would be sub~ect to property taxes.
Council noted the following to be considered when making a decision:
· Long-tenn maintenance, availability and quantity of funding, concern for commercial use and
acquiring livable affordable housing.
... Property value, 'value of air rights, concern regarding cost of underground parking and consideration
on sale of property and using the proceeds to construct affordable housing at different locations.
· Long-tenn affordable housing and long-tenn management of project.
· Honor previous Council's decision, importance of choosing a proposal that supports acquiring
architl~ct and financial backing for completing project.
· Consideration of environmental issues, economic component, mixed-use component;--and the
Comprehensive Plan.
· Applying the same standards to the City as are applied to any other developer, providing adequate
parking and impact of downtown core as commercial availability is diluted with more residential.
.
Council continued with comments and discussion on considerations noted above. Jackson stated that she
continues to s(~e housing as desirable on private development and does not want sell the property in order to
keep the parking and then - build at another location. She noted that the downtown standards aims for
commercial to be on the ground floor and residential above. And, that the Housing Authority proposal retains
parking and stays above the basement which is necessary if it fulfills the technicality of 65% in a pennitted
use. She feels 1that the Housing Authority has the experience to both design livable units and to maintain them
over the long-1tenn. She stressed that this is all about acquiring affordable housing.
Mr. Goldman explained that going above 60 units per acre would require a zone change in order to allow a
higher density in that zone. Currently, density bonuses are available for affordable housing within the sections
ofR-1 and R-2 zoning ordinance, but are not noted in the commercial zones. Because of this, density bonuses
are not allowed within the downtown core in order to increase the amount of affordable housing. He clarified
that you would need to look at average of an acre under one ownership as part of one proposal. In this case,
the property owned by the City is limited to the existing parking lot.
Allan Sandler clarified for the Council that if City owns the property, there is no properly tax to the developer
if leased. He also noted that insurance on mixed use may be prohibitive to do this project.
Mr. Goldman clarified that the Housing Authority, given its government status, is not required to pay property
tax, where private non-profits are required.
Paul Kendrick representing Kendrick Enterprise came forward to answer questions from the Council. He
admitted that insurance can be difficult, but that it is available. He commented on the possibility, of sharing;
parking spaces with the property he owns adjacent to the real property being considen~d. He does not see a
commercial/residential project as a problem and stated that any applicant would need to follow the downtown
guidelines. He stated that this project is designed specifically related to what the City wants and that the
project would lt1eed to go through the planning process and meet the city standards like any other development.
CITY COUNCIL SPECIAL f\fEETlNG
AUGUST 30, 2005
PAGE 3017
It was noted that the Council should understand that what they are now considering is Ii Request for
Qualifications (RFQ) rather than a RFP.
Jackson explained that she is interested in the two recommendations that were presented to the Council by the
City Administrator and is not interested in starting over or having a zone change done in order to attain
housing. She would like to work with the recommendations from the Housing Commission. It was clarified
that the Housing Commission brought their recommendations forward based on a RFP, an.d:that the basis of
the RFP could not be changed.
Mr. Franell clarified for Council that they are free to consider broader issues than what the Housing
Commission used to make their recommendation and that all four proposals could be considered. He
sugg~sted that the Council have a discussion on how they intend to move forward on making a decision.
Councilor Amarotico commented that an additional issue that is important was the aesthetic (:omponent.
Darcy Strahan, representing Oregon Housing and Community Services stated that when the City issued an
. . RFP, the City made assumptions that they would be willing to donate the opportunity for the development of
affordable housing. By doing this, the City should evaluate the proposals that best meet that goal. If the
Council's goal was to provide affordable housing by donating city property, then that is the value.
Ms. Strahan noted that Home Funds in a mixed use project can be used, but could not be used to pay for the
commercial portion. She explained that Home Funds could be used for residential as long as the income mix
is correct and that tht:: project qualifies. She stated that funding is awarded twice a year and that whoever is
awarded the project would be the applicant, not the City. She explained that there is compe:tition for these
funds amongst several counties.
Alice Hardesty/575 :Dogwood Way/Spoke as a representative of the Housing Commission and shared some
of the reasons why the Commission had selected Housing Authority's proposal. She stated that they were
responsive to the RFP, their proposal allowed for more square footage than the other proposals, units were
larger and were appropriate for a work-force housing, the affordability factors were more favorable, and they
had good management experience in affordable housing programs and the best prognosis for obtaining
funding. She explained that the Housing Commission made this recommendation with a condition that they
do not reduce the number of parking spaces. She stated that there was some support from the Commission for
going with another RFP which would be more specific, but the Commission decided that they didn't want to
wait any longer for this process to begin.
Ms. Hardesty noted that the Commission did have conditions if negotiating with Kendrick, bUlt they were told
by the Legal Department that they could not do this. Because of this they felt somewhat fnlstrated that the
rules have now changed. She explained that if Kendrick had been recommended, the Commission would
have wanted sub-surface parking and rents consistent with the Home Program. The Commission also voiced
concern with identifying and committing funds from the commercial space to be used toward the affordable
housing component In addition, they were unable to determine from the Kendrick proposal whether the
commercial and housing components would be reverted back to the City and who would manage the program.
She stated that the Housing Commission felt that there were too many unanswered questions in the Kendrick
proposal.
Councilor Jackson/Hartzell m/s to accept the Housing Commission recommendation for the Jackson
County Housing Authority to build affordable housing.
DISCUSSION:
Councilor Chapman stated that he could not support any of the proposals if no changes could be made. He
felt that there was one proposal that was close, but some changes would need to be made. Mr. Goldman
clarified that (~ach of the proposals has a different scenario for ownership and con viers ion of assets. The
Kendrick proposal would need to go through a condominium subdivision so that the sub-terrarium parking lot
would be owned by the City with a maintenance agreement that would be part of the lease negotiations. The
commercial component would be owned by another entity and the housing component by another entity. In
regards to the reversion of assets, the Kendrick proposal proposes that both the commercial and residential
component would come back in their entirety to city ownership at the conclusion of 40 years at no cost.
Jackson County Housing Authority indicated that the reversion at the end of their affordability would be tied
to how much debt was remaining in the building and to have that compensated prior to the City getting the
project. The Sandler proposal indicated that they would sell it back to the City at the conclusion of the
affordability period for the cost of construction with no interest over the period that they maintained
ownership. The LDC Design Group proposal indicated that the commercial component and the market rate
units would be: forever private and not come back to the City. The affordable housing component would come
back to the ci~y at no cost, in anywhere from 15 to 30+ years.
CITY COUNCiL SPECIAL l\1EEl1NG
AUGUST 30, 2005
PAGE -+ 0[7
City Administrator Gino Grimaldi clarified that the Council could place conditions, which the Staff could
then use to negotiate with the selected proposal. Staff would then report back to the Council for final approval.
Councilor Jackson stated that she would be willing to amend her motion to add conditions. Hartzell
commented that there seems to be interest in commercial on the ground floor, parking below ground,
affordable housing, and management competency. It was noted that the Council could possibly break this
project down into pieces and build on everyone's excellence in order to shape what they want.
Mr. Franell clarified that it would be better for the Council to outline what they want and then put together a
team that wou ld negotiate with the partners, rather than trying to do the negotiations in this setting.
Comment was made that a possible amendment could be to suggest that the first floor should be commercial,
but this might require a redesign of the structure. Statement was made that if the goal of this project was to
obtain housing, then they should make an apartment building and put the parking underground as to maximize
the number of units that could be built.
Roll Call V ot.~: Councilor Silbiger and Jackson, YES. Councilor Chapman, Hartzell"Amarotico and
Hardesty, NO. Motion fails 4-2.
Councilor HaJ1zell listed the following components that the Council should discuss that would provide
direction to Staff:
· Commercial element on the ground floor
· Parking below ground
· Housing
· Management capability
· Recapture in the end that is beneficial to the City
Mr. Grimaldi questioned if they would also like to discuss the possibility of coordinating with the project on
the neighboring property. Additional comment was made noting the desirability for the project to be
pedestrian friendly in tenns of orientation to the alley.
Comment was made that the Kendrick proposal was close enough to what the Council[ is considering that it
would be a good idea to talk with them directly.
CITY COUNCiL SPECIAL l\1EETlNG
AUGUST 30, 2005
PA.GE 5 of 7
Councilor Chapman/Jackson m/s to accept the Kendrick Proposal with the conditions from the
Planning Department and the conditions that were presented by the City Administrator.
DISCUSSION:
The conditions of the City Administrator were noted and include: 1) for Staff to negotiate wi1th Kendrick to
obtain appropriate monetary return to the City for the use of a portion of the airspace for commercial activity,
and 2) that a time limit be placed on securing funding for the affordable housing portion.
Motion was withdrawn by Councilor Chapman and Jackson.
Suggestion was made to bring forward the different organizations to find out if they would be willing to work
together on this projec;t.
Betty McRoberts/Housing Authority/Noted that Bruce Abeloe has done several buildings in the valley and
expressed her suppor1t of his work. She clarified that they were not overly concerned with the facade of the
structure at this point because they knew this would be addressed during the site review process. Ms.
McRoberts-stated that although they are capable of developing-.a-commercialcomponent, this is not-their
mission. She also clarified that a commercial element was not incorporated into the RFP because they did not
interpret the RFP in that way. She commented on the need for them to know what the Council is wanting.
Ms. McRoberts stated that they submitted a fairly simple project that would accomplish the goal of providing
housing downtown, and clarified that they would be willing to work with Kendrick in regards to the
underground parking.
Paul Kend ricklKend rick Enterprises/Commented on the RFP requirements, including that they be limited
to 19 pages, and stat(~d that they complied to this requirement but would have liked to have s.ubmitted more
information. Mr. Kendrick voiced his concern with partnering with the Housing Authority. He stated that
they would like to create a very high quality project that will last for a long time and stated that Ashland
deserves a landmark and something that enhances the community. He explained that their building would be
more expensive than what has been proposed by the Housing Authority and noted their desire: to work with a
local group. Mr. Kendrick explained that this would be a quality building that comes back to the City after 40
years. He also explained that ACL T would realize 2.5 million dollars in cash flow, and residual value to the
City for that building combined with the commercial is 8 million dollars. In addition, it would have a 'cash
flow of $500,000 per year. Mr.~Kendrick presented additional financial information to the Council.
Allan Sandler/Sandler Films/Noted that in his proposal they would be able to further negotiate with the City
what they were going to do. He stated that all three groups were capable of doing this project, but he is the
only one with money ready right now to do this project. Mr. Sandler voiced his concern that they were not
allowed to come balck after they found out there was interest in including a commercial I;omponent. He
commented on the importance of the management of the structure and voiced his willingness to work with the
Housing Commission. He stated that he was willing to re-negotiate their proposal and requested the
opportunity to submit a revised proposal now that the Council has identified what they are wanting. Mr.
Sandler spoke of the benefits of including certain commercial businesses, such as a day care facility.
Shelly Austin/Ashland Community Land Trust/Commented on the competency of their board and
explained that it is comprised of developers, realtors, planning commissioners, city staff, citizens, lease holders,
and low income residents. She noted that all of their board members are residents of Ashland and explained
why they voted to work with the Kendrick proposal. Ms. Austin spoke regarding ACLT's history and stated
that they are well supported by donors. She explained that they have received a $30,000 grant from Oregon
Housing and Community Services that is predicated on them being awarded this project. Sh(: also stated that
there are many ways that this project would support and help ACL T to evolve. Ms. Austin commented on
CITY COl/NCIL ,SPECIAL f\1EETliYG
AUGUST 30, 2005
PAGE 60f7
their experience with managing properties and stated that they understand that they would be required to pay
property taxes: and would not need to raise rents in order to do so.
Darcy Strah~m/Oregon Housing & Community Services/Commented on the different requirements that
need to be met when then are approached for funding. She stated that they play an active role in what a project
ends up looking like and clarified that without knowing exactly what funding sources are be required from
them, it is difficult to determine what their role will be. Ms. Strahan stated that two of the proposals require
substantial State funding and clarified that they would have their own separate requin~ments for the project.
It was questioned if the Council should consider submitting a new RFP. Mr. Grimaldi stated that he would
not recommend that they start over and noted that the respondents have put a lot of time and effort into this
proj~t. He suggested that if they are heading down the road of starting over, that they consider handing this
back to the Housing Commission. The Council could further define what they are interested in and the
Commission c~ould sort out who would be the most qualified to proceed with the proj(~ct.
Councilor Amarotico questioned why the Council would consider moving backwards when the Kendrick
proposal meets all of the requirements and the. Comprehensive Plan.
Comment was made regarding the lack of specifics with the RFP and the disappointment that some of the
applicants have voiced as a result of the Council not clearly stating what they wanted. It was noted that the
Housing Commission experienced frustration because they felt they were hampered. by the restrictions of the
RFP, and now that the Council understands more of what it wants, perhaps it would be beneficial to send it
back to the Housing Commission.
Opposition was voiced to sending this back to the Housing Commission and statemtmt was made that the
Council should make this decision. Additional concern was expressed regarding forcing partnerships or re-
opening the process.
Councilor HartzelVJackson m/s to extend meeting until 10:30 p.m. Voice VOtf:: all AYES. Motion
passed.
Councilor Hartzell m/s to accept the proposal of Jackson County Housing Authority, to enter into
negotiations with the City to build a project as structured for the housing, but with negotiations to put
an underground parking lot and 65% commercial on the groundJ1oor. Motion died;due to lack of
second.
Councilor Hartzell m/s to put the decision on this project onto the agenda for the September 20th
regular Coul1lcil meeting. Motion died due to lack of second.
Councilor Cll1apman/ Amarotico m/s to accept the Kendrick Proposal with (:onditions from the
Planning Department and the conditions that were presented by the City Administrator.
DISCUSSION:
Mr. Goldman clarified that the two conditions from the Planning Department are: 1) that the underground
parking (Scenario A) be a condition of selection on the Kendrick Proposal, and 2) that the rent as proposed by
Kendrick and ACL T be adjusted downward to correspond to the State Home Program.
Mr. Grimaldi clarified that the two conditions he has recommended are: 1) seek some type of return on the use
of the air rights for the commercial space, and 2) place a time limit on the raising of funds for the affordable
housing component.
CITY COUNCiL SPECIAL ;\1EETlNCi
A UOUST 30, 2005
PAGE' '7 of 7
Councilor Hartzell/Chapman m/s to amend motion to include that the percent AMI fOJr the units be
adjusted down into the 50-60%) range. Voice Vote: Councilor Hartzell, YES. Councilor Amarotico,
Hardesty, Jackson, Silbiger and Chapman, NO. Motion fails 1-5.
Comment was made that the incomes levels would already have to adjust to match the Home Program.
Councilor Chapm~ darified that the intent of his motion was to pick the group that they wished to move
forward with. Recommendation was made to adjust the language of the motion to clarify that they are
accepting Kendrick as: the lead respondent and want to engage them in a process of refining their proposal.
Mr. Franell suggested that the motion on the table be withdrawn; and instead of looking at this as a Request
for Proposals, look at it as a Request for Qualifications and indicate that they have chosen Kendrick as the
successful contractor and direct Staff to enter into negotiations with Kendrick based upon the premises of
discussion from the Council tonight, and to bring back a more solidified proposal for agreem~~nt.
Motion was withdrawn by Councilor Chapman and Amarotico.
Councilor Jackson/Amarotico m/s to accept Kendrick as the lead proponent on this project and direct
Staff to work with them to refine the proposal with respect to the parking issue, the renblll adjustment,
the idea of commercial return on the air rights and that there be discussion about an appropriate size
for the units. Voice Vote: Councilor Chapman, Hardesty, Jackson, Hartzell, Silbiger and Amarotico,
YES. Motion passed.
ADJOURNMENT
The meeting was adjourned at 10:20 p.m.
Barbara Christensen, City Recorder
John W. Morrison, Mayor
ASHLAND CITY COUNCIL 1\1EE7JNG
SEPTEJifBER 6, 2005
PAGE I of7
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
September 6, 2005
Civic Center Council Chambers, 1175 E. Main Street
CALL TO ORDER
Mayor Morrison called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers.
ROLL CALL
Councilor Hardesty, Jackson, Silbiger and Chapman were present. Councilors Amarotico and Hartzell arrived
late.
..
APPROVAL OF MINUTES
The minutes of the R(~gular Council Meeting of August 16, 2005 were approved as presented.
SPECIAL PRESENTATIONS & AWARDS
1. Presentation and Update by the Bicycle & Pedestrian Commission.
Staff Liaison' Derek Severson and Commissioner Tracy Harding addressed the Council. Mr. Severson
explained that the Bic~ycle & Pedestrian Commission is dedicated to the advocacy for non-automotive fonns
of transportation and works to ensure the development of bicycle and pedestrian facilities as part of the
integrated transportation network. The Commission promotes bicycling and walking in Ashland, conducts
bicycle safety programs, serves in a liaison role to the Planning Commission and the Council, and assists in
implementation of thl~ transportation element of the Comprehensive Plan. Mr. Severson listed the meeting
times of the Commission and its members and noted that there are currently two vacancies.
Ms. Harding spoke regarding Car Free Day, which is scheduled for September 22, and provided an
explanation of the bike safety classes.
2. WWII Medals Awarded to John Billings.
World War II Medals were awarded to long time Ashland resident and World War II veteran John Billings.
~'~":,.
CONSENT AGENnA
1. Minutes of Boards, Commissions, and Committees.
2. Approval of Grant Distribution Greater than $75,000.
3. Approval of Sole-source Procurement and Public Contract Greater than '$75-,000..
--"
Councilor Hartzell f(~quested that Consent Agenda item #2 be pulled; and Councilor Amarotico requested
that item #3 be pulled for discussion.
Councilor Amarotko/Jackson m/s to approve Consent Agenda item #1. Voice Vote: all AYES. Motion
passed.
Finance Director Lee: Tuneberg clarified that the amount of the Dry Creek Landfill contract for 2005 was less
than the two previous years due to,a,reduction in the amount of waste being deposited.
Councilor Amarotico/Hartzell m/s to approve Consent Agenda item #3. Voice Vote: all AYES. Motion
passed.
Councilor Hartzell/Hardesty m/s to table Consent Agenda item #2 until the first or second meeting in
October. Voice Vote: all AYES. Motion passed.
ASHLAND CITY COUNClL AfEETING
SEPTEJfBER 6, 2005
PAGE:1 of7
Mr. Tuneberg clarified that reports from the Chamber of Commerce and the Oregon Shakespeare Festival
were distribut(~d to the Council back in March, and stated that Staff could redistribute this information along
with any additional information the Council requests. Mr. Tuneberg requested that Council allow Staff to
issue partial payments to both recipients until Council has had time to review the reports. Council agreed to
honor this request.
PUBLIC HEARINGS
1. Public H(~aring re Clover Lane and First Reading of "An Ordinance Withdrawing an Annexed
Area frolD Jackson County Fire District No.5 (pacific Western of Medford, LLC, Annexation,
End of Clover Lane)."
Senior Plannelr Bill Molnar explained that the City Council originally approved the land use component of
this project bac;k in October of2003. Since that time, the Applicant has been involved in designing the public
street and utility systems, as well as a multi-use public pathway system that will connect Clover Lane to
Spring Creek Drive. Mr. Molnar noted that last month, the Council approved the resolution formally
annexing the property into the City limits and stated that this is the final step of the process which withdraws
the property from Fire District #5. Staff's recommendation is for Council to approve the first reading of the
ordinance and move it to second reading.
Public Hearing Open: 7:31 p.m.
Public Hearing Closed: 7:31 p.m.
Councilors J~lckson/Hardesty m/s to approve first reading of "An Ordinance Withdrawing an Annexed
Area from Jackson County Fire District No.5" and move it to second reading.
Roll Call Vote: Councilor Amarotico, Hartzell, Jackson, Hardesty, Chapman and Silbiger, YES.
Motion passed.
2. Public H,earing re Amendment to Sign Regulations and First Reading by Title only of "An
Ordinanc:e Amending Chapter 18.96, Sign Regulations, Regarding the Number of Business
Frontages."
Senior Planner Bill Molnar explained that this issue was brought forward by Brent Thompson, who owns a
building on Oak Street that has four entrances and houses several businesses, however because of the current
Sign Code regulations, signs are only allowed to be posted at two of the entrances. At the November 2,2004
meeting, Council discussed Mr. Thompson's request to amend the Sign Code and directed Staff to initiate the
process of having the Planning Commissio~ evaluate the possibility of amending the ordinance. The
Planning Commission held a Study Session and a Public Hearing to discuss this issue and unanimously
recommended that the Council approve the proposed changes to the Sign Code regulations, which would
strike the language limiting business frontages to two. Mr. Molnar explained that when the ordinance was
originally written, its intention was to limit the number of signs on buildings constnJcted for a single use
business. With the new wording, signage could be posted on all four sides of a building if there were
functional and attractive entrances to individual businesses on each side of the building.
Mr. Molnar stated that this ordinance amendment could result in a greater number of signs being placed on
buildings, but pointed out that there is still a limitation on the total size of the signs. Mr. Molnar provided
examples of various buildings and business signs displayed. -in, ,Ashland. It was noted that with the
amendment, there is a possibility that a single business that monopolizes. all four sid~~s of a building could
posts signs at (~ach entrance. Once possible revision that would remedy this would be to state "no business or
enterprise shall be credited with more than two business frontages" rather than the proposed modification
which is to de]lete the entire last phrase that states "no building shall be credited with more than two business
frontages". This would limit a one business establishment from posting more than two signs and would
prevent a single business owner from over signing a building.
ASHLAND CITY COUl..,rCIL f\1EETlNG
SEPTE;\4BER 6, 2005
PAGE 3 of7
Mr. Molnar reminded the Council that the City's land use ordinances are currently being reviewed and stated
that the Council could choose to have this provision evaluated during the review.
Concern was expressed regarding the use of the term "attractive", which could be fairly subjective. Mr.
Molnar provided an explanation of why they decided to use the term "attractive and functional and open
during normal business hours" and stated that this language could be looked into during the land use
ordinance review prO(~ess. Mr. Molnar also pointed out the Planning Commission:discussed the possibility of"
requiring a design review process for additional entrances.
Public Hearing Open: 8:06 p.m.
Public Hearing Closed: 8:06 p.m.
Concern was expressed from Council over not having a maximum number of signs allowed and the allowable
size of the signs. Suggestion was made to change the word "building" to "business". It was q[uestioned how
this amendment would be implemented with malls, such as the A Street Marketplace, and concern was
expressed regarding various situations where multiple signs could be posted and how large of a sign would be
, allowed. In response to whether the additional entrance would need to have sidewalk access or streetscape
design, Mr. Molnar stated that the Planning Commission had discussed these issues and were interested in
revisiting them again.
Mayor Morrison suggested that this issue be remanded back to Staff or the Planning Commission for more
definition and precision of language, including:
· Clarification of street frontage vs. business frontage,
· Clarification of collective signage (such as a mall) vs. tenant signage within, and
· Clarification of residential vs. commercial.
He stated that there is no urgency with this issue and commented on the lack of support amongst the Council
to approve the proposed amendment.
Councilor JacksonfHardesty m/s to table ordinance and return to Staff for further clarification. Voice
Vote: all AYES. Councilor Hartzell was out of the room. Motion passed.
PUBLIC FORUM
Art Bullockl791 Ghmdower/Requested Council action on ethics violations of the Planning Commission and
listed the following three issues: Issue # 1: Stated.that Commissioners need to disclose conflic;ts of interest at
every meeting. Issue #2: Spoke regarding the requirement that citizens need to challenge any disclosures at
the meetings and stated that there is nothing in the State Ethics Laws about this. Issue #3: Stated the City's
Code of Ethics does not apply to Planning Commission and stated that the City needs a new ordinance or a
Charter amendment to close the loop holes and ensure integrity in the planning process.
UNFINISHED BUSINESS
1. Reading by Title only of" A Resolution Protecting the City of Ashland from Mt. Ashland Ski Area
Business and E~nvironmental Risks" and "A Resolution of the City of Ashland Identifying City
Policy Relating to the City's Obligations as the Permit Holder for the Mt. Ashland Ski Area."
City Attorney Mike Franell addressed the Council and presented the Staff Report. He explained that Paul
Copeland worked with the City to arrive at a resolution that was acceptable to both his group and the City.
Mr. Franell noted that Mr. Copeland had withdrawn his resolution for consideration and has: voiced support
for the amended resolution drafted by the Legal Department, which contains two additional provisions. The
first addition was to Section 1 and reads "Reasonable steps shall include an initial inquiry of the US Forest
Service for an estimate. If the US Forest Service is unable to or refuses to provide such estimate, the City will
take such other reasonable steps as it determines prudent to estimate the costs of restoration". The second
addition was under Section 2 and reads "The City will request Mt. Ashland Association to provide an annual
update to the business plan until build out of the expansion has been completed".
ASHLAND CITY COUNCIL A1EB7ING
S'EPTEA4BER 6, 2005
PAGE'" of7
Mr. Franell explained that the resolution addresses three policy implications without creating significant
budget implications to the City. The three policy implications being promoted are: 1) the protection of the
City's watershed, 2) a provision to cover the contingent liability for restoration responsibilities, and 3) whether
or not the City would like to go beyond restoration and include rehabilitation of the land. Mr. Franell
explained that the protection of the watershed would be through the implementation and reporting of a QA/QC
Team. The s~:cond policy implication would be addressed through the lease agreement with Mt. Ashland
Association (l\.fAA), which states that they assume responsibility for penn it compliance and therefore assume
the restoration responsibility which is one of the conditions within the pennit. Mr. Franell eXplained that
although MAA would be responsible for any restoration, it would be prudent for the City to look at what the
restoration might entail and begin planning for contingent liability for restoration. He stated that asking the
Forest Service for an estimate of what they would envision the restoration requiring was a good first step. He
added that it was important to point out that the contingent liability may change as the Forest Service
regulations change over time.
Mr. Franellexplainedthat when the City entered into the lease agreement with MAA, the City requiredthak,""oL"" "",,_ .~..i.,:'
there be a minimum liquidation value of the assets of the ski resort, however there is concern that this amount
may not be ad(~quate to cover the restoration responsibility. He stated that adopting this resolution is one way
of identifying the City's concern in this area. He also stressed the importance of ongoing negotiations with
MAA in regards to how the contingent liability should be handled.
Rivers Brown/1067 Ashland Street/Commented on climate change, long emergency, and escalating energy
costs. He stat~:d that systems and plans can go astray and this expansion is battling global climate change. Mr.
Brown stated that cheap energy would soon be gone, commented on the liquidation value of the ski
equipment, and stated that the City needs to face up to their responsibility.
Paul Copeland/462 Jennifer Street/Spoke regarding the final draft of the resolution presented to the Council
and noted that the budget commitments had been removed. Mr. Copeland stated that the resolution asks for
prudent financial responsibility and stated that having some foresight was a prudent thing to do. He
commented on the request for a business plan and stated that this would build confidence with the
community, Plrovide a way for MAA to be transparent, and would involve the public in what they are doing.
Mr. Copeland stated that the public wants the Council to take a public policy position on what the interest of
the City is, and what they want the outcome to be.
Greg Willianls/744 Helman Street/President of Mt Ashland AssociationNoiced his concern with this
resolution in tenns of process, and stated that this was not handled in an open and transparent manner. He
stated that neither MAA nor the Forest Service were consulted about this resolution, even though they are
directly affect,~d. Mr. Williams stated that the Association was very disappointed that they were not asked to
participate and stated that they have always believed themselves to be partners with the City, not adversaries.
He stated that they encourage open dialogue and the City should have come to them if they had concerns. Mr.
Williams state:d that MAA is willing to consider options; including shouldering all of the liability, if the City
will renegotiate the lease and pennit. He stated that if the Council was truly interest in the City's liability, then
they should go back to the drawing board and invite all parties to the table to develop a plan together.
Angie Thusius/897 Beach Street/Stated that the City of Ashland was the real steward of the mountain
because of its total fiscal responsibility for any environmental or business problems incurred by MAA. She
stated that the: proposed resolution was reasonable, conservative, and absolutely essential to safeguard the
community.
ASHLAND ('ITY COUNCIL i\1EE71NG
SEPTEA4BER 6, 2005
PAGE' 5 of7
Eric Navickas/711 Faith Avenue/Stated that he has been very discouraged by the process involved with
MAA. He stated that he has attempted to attend their board meetings, but the public is excluded for all but the
last 5 minutes of their meetings. Mr. Navickas noted previously adopted resolutions that have been discarded
by MAA and the Forest Service. He stated that this resolution gives the City a foothold in assuring that the
proper implementation takes place if the ~xpansion goes forward, and stated that it was very important for the
Council to pass this resolution.
Bill Little/80 High Oak Drive, MedfordlNoted that he is currently a board member ofMAA and will be the
president next calendar- year. Mr. Little stated that MAA has always been willing to discuss issues with the
City and stated that the board was very surprised by this resolution. He requested that they be allowed to
discuss these issues prior to a formal resolution being adopted and stated that many of the provisions are either
redundant or conflict with the current lease agreement. He stated that they do not want con:f1ict and would
like to work with the City together as partners. Mr. Little stated that if there is concern about MAA's fiscal
responsibility, then they should sit down and discuss alternative methods by which the permit could be held
which would bypass any liability that the City might have.
Andy Bayliss/201 OakIawn Avenue/Stated that the proposed resolutieo'wouldnotviolatf:the lease with
MAA. He stated that Mt. Ashland was an asset and this resolution was simply bringing the original agreement
up to date. Mr. Bayliss stated that this is the Council's chance to impact what is happening.
Lesley Adams/I0252 Sterling Creek, Jacksonville/Stated that this resolution should have been passed
years ago and spoke regarding the government's role of safeguarding its people. She commented on the need
to safeguard basic resources and stated that the watershed was the most valuable resource a community could
protect.
Tom Rose/430 Wiley Street/Stated that he attends MAA meetings and had requested infonnation that was
submitted at one of MAA' s meetings, but was denied a copy of the document.
Councilor HartzelllHardesty m/s to approve Resolution 3 (Attachment C) as clarified tonight.
DISCUSSION: Support was voiced for the resolution and comment was made that the resollution pertained
to the City's obligations and did not require MAA to do anything. Objection was voiced to the process and
statement was made that they needed to have everyone at the table to discuss these issues. Objection was
voiced to requesting MAA' s business plan. Comment was made noting the importance of securing the proper
funds for reclamation and protecting the viability, of the watershed.
Roll Call Vote: Councilor Hardesty, Chapman, Silbiger and Hartzell, YES. Councilor Jackson and
Amarotico, NO. Motion passed 4-2.
NEW AND MISCELLANEOUS BUSINESS
1. Designation of Voting Delegate for NLC Meeting.
Due to time constraints, item was postponed to the September ih Continued Meeting.
. ._~. ..0 __
2. Quarterly AFN Report.
Finance Director Lee Tuneberg presented the AFN 4th Quarter Report to the Council. He explained that the
'<C: ~projections were established several years ago and briefly reviewed the information presented in,thecreport.
Mr. Tuneberg stated that although AFN did not hit all of the targets, AFN has had some improvements. He
also clarified that this information had been provided to the AFN Options Committee.
3. Water Recycling Task Force Ad Hoc Committee Formation
Interim Public Works Director Joe Strahl presented the Council Report. He explained that the City's effluent
is of extremely high quality, however it is too warm. Mr. Strahl stated that the City is obligated to research
tlSHLAND CITY COUNCIL A/fETING
SEPTEJfBER 6, 2005
PAGE 60f7
ways to deal with the warm effluent. Accordingly, they have contracted Carollo Engineers to evaluate the
possibility of water reuse. Staff recommends the creation of a task force with representations from various
backgrounds, and has provided a list of individuals to be considered should the Council support the formation
of the Water Recycling Task Force.
Mr. Strahl stated that the recycling issue has potential for creating controversy and stated that Staff wanted to
involve a widl~ sector of the public to assist in evaluating this alternative.
Opposition was voiced to Staff presenting names of members and statement was made that all citizens should
have had the opportunity to apply. Recommendation was made for the task force to look at all options and
comment was made that over-focusing the public attention on this one alternative would emphasize it.
Councilor H:artzell/Jackson m/s to extend meeting until 10:30 p.m. Voice Vote: all AYES. Motion
passed.
Support was voiced for the representative categories presented by Staff. Recommendation was made to add
one' representative from. the non-profit environmental community. Comment was made agreeing that all of
the options should be considered by the Task Force, not just recycling.
Councilor Hurtzell/Hardesty m/s to direct Staff to use the Task Force working in conjunction with the
contractor Olll all alternatives and add a position on the Task Force for representative from a local
environment.al organization whose specializes in water quality. DISCUSSION: Opposition was voiced
to the modifications and comment was made that there was no need for the Committee to look at the
engineering alternatives. Mr. Strahl clarified that evaluating the others options would add a few extra
meetings to their schedule. Voice Vote: all AYES. Motion passed.
ORDINANCES" RESOLUTIONS AND CONTRACTS
1. Reading by Title only of "A Resolution re Authorizing a Cable Television Rate Increase in the
TelecomlDunications Fund and Surcharge on Electric Accounts."
Finance Direc:tor Lee Tuneberg provided a brief introduction of this item. He eXplained that the Council
previously agreed to not implement an electric rate increase and identified a potential surcharge to AFN. He
noted the upcoming hiring of a manager and the work being done by the AFN Options Committee. Mr.
Tuneberg not(~d that the Council Memo identifies the four options and the tools at the Council's disposal for
making these fiscal decisions. He stated that the Memo lists potential cable tv rate jncre,ases of15% and 25% -,..
and clarified that current rates are 25%-35% below the national average. Mr. Tunebergcommented on the
subsidy and stated that back in June the Council approved a $200,000 subsidy and stated that in the budget
for this year there is a $500,000 transfer from the Electric Fund.
Mr. Tuneberg noted that Councilor Silbiger has also presented an option for consideration.
Support was voiced for a combination of a surcharge and a rate increase. Comment was made questioning if
the surcharge could be based on a percentage of the electric rates vs. a flat fee amount. Request was made for
any AFN surcharge to be clearly identified on the bills.
Due to time constraints, item will be continued to the September 7th Continued Meeting.
2. First Reading by Title only of "An Ordinance of the City of Ashland, Oregon, Granting a Franchise
to Avista Corporation for the Construction, Operation, and Maintenance of Natural Gas Facilities
Within the City of Ashland, Oregon."
City Attorney Mike Franell eXplained that A vista Corporation is the natural gas provider in the area and the
City's agreement expires this year. He stated that Staff has negotiated a new franchise agreement that
ASHLAND CITY COUl\CIL l\1EETlNG
SEPTEA1BER 6, 2005
PAGE 70f7
incorporates the excavation permit requirements that are now in our code and Staff recomrnends that the
Council pass the ordinance adopting the franchise agreement and move it to second reading.
Councilor Jackson/Chapman m/s to approve first reading of Ordinance and move to selcond reading.
Roll Call Vote: Councilor Silbiger, Amarotico, Hardesty, Chapman, Jackson, and E[artzell, YES.
Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
1. Comments regarding Oregon Department of Transportation and the Departnlent of Land
Conservation and Development proposed changes to State transportation goals and rules.
Due to time constraints, item was postponed to the September 7th Continued Meeting.
~
Councilor Hartzell mentioned the possibility of a sister city program through the NLC whk~h would offer
support to Gulfport, Mississippi in the wake of Hurricane Katrina. Council expressed support for pursuing
this option further.
ADJOURNMENT
_.. h..-'
Meeting will be continued on Wednesday, September i , 2005 at 12:00 p.m.
Barbara Christensen, City Recorder
John W. Morrison, Mayor
C!TY COUNCIL CONTlNCED l\1EE71NG
SEPTEA-fBER 7, 2005
PAGE I of3
MINUTES FOR THE CONTINUED MEETING
ASHLAND CITY COUNCIL
September 7, 2005
Civic Center Council Chambers, 1175 E. Main Street
CALL TO ORDER
Mayor Morrison called the Continued Council.-Meeting to order at 12:15 p.m. in the Civic Center Council
Chambers.
ROLL CALL
Councilors Amarotico, Hartzell, Jackson, Silbiger and Chapman were present. Councilor Hardesty was
abseI1t.
UNFINISHED BUSINESS
1. Designation of Voting Delegate for NLC Meeting.
City Administrator Gino Grimaldi explained that the National League of Cities (NLC) is a national
organization that the City of Ashland belongs to-and questioned if any of the councilors were interested in:"
attending their annual meeting scheduled for December 6-10,2005 in Charlotte, North Carolina. Mr. Grimaldi
noted that this organization provides education to elected and appointed officials and repn~sents cities in
Washington, DC. He also noted that the City has funds set aside if any of the councilors are interested in
attending.
Councilor Silbiger expressed his interest in attending the NLC Meeting.
Councilor Jackson/Chapman m/s to designate Councilor Russ Silbiger as the voting d(~legate for the
NLC Meeting in December. Voice Vote: all AYES. Motion passed.
ORDINANCES. RESOLUTIONS AND CONTRACTS
1. Continued discussion on Reading by Title only of "A Resolution re Authorizing a Cable Television
Rate Increase in the Telecommunications Fund and Surcharge on Electric Accounts."
Finance Director Lee Tuneberg noted that he had presented an abbreviated presentation of this issue at last
nights meeting, and elaborated on the information presented in the Council Memo. Mr. Tuneberg submitted a
Comparison Table of the four options to the Council and pointed out that the Memo contained charts that
display a range of impacts as well as an explanation of how Staff arrived at the $73 8,000 figun~. He noted that
any rate increases would have an impact on daily operations as well as customer counts. .
Mr. Tuneberg listed the four options presented to the Council:
Option #1: Do not change rates or establish a surcharge until January 1, 2006.
Option #2: Establish a surcharge effective October 1 on electric accounts of$3 per month in FY 05-06
with the $500,000 transfer and a $7 charge per month in FY 06-07, or set the surcharge at $5
for both years with the $500,000 transfer.
Option #3: Raise AFN cable tv rates for existing tiers an intermediate amount (15%) with the $5
surcharge.
Option #4: Raise AFN cabletv rates for existing tiers 25% to "market" with $5 surcharge.
Mr. Tuneberg noted that a tailored Option 4 had been presented by Councilor Silbiger, and noted that Staff
had looked into this option, which would entail an increase in rates sooner, and the impl(~mentation of a
surcharge sooner, but would not require a transfer from the Electric Fund.
Support was voiced for Councilor Silbiger's option, and it was noted that it would be preferable to postpone
the increase in cable tv rates until January, as to not hit the marketing season for SOU. Interest was expressed
CfTY ('OUNC'lL CONTINUED l\fEETING
SEPTEA.fBER 7, 2005
PA.GE:2 of 3
as to whether there was any way for the surcharge to not impact low-income families. Mr. Tuneberg
mentioned the possibility of the surcharge being based on a percentage of usage rather than a flat rate, but
pointed out that some of the people they intended to help might be adversely impacted by this method. Mr.
Tuneberg stated that Staff would want to look closely at this possibility before making a recommendation.
Opposition was voiced to utilizing the transfer from the Electric Fund, and it was commented that this could
be viewed as a hidden subsidy. Mr. Tuneberg disagreed with the language "hidden" and stated that throughout
the budget process and rate increase discussions these funds were talked about very openly as being a subsidy.
It was questioned if there would be a negative impact by not implementing the rate increase until January. Mr.
Tuneberg stated that because they are openly discussing this rate increase, it would likely have an impact on
the market and affect the decisions of some of their customers. He added that it would be beneficial if the City
was able to change their product between now and January to make the increase more palatable. Comment
was made pointing out that the surcharge might need to be raised by $.25 in order to make up for not
implementing the rate increase until January.
Mr. Tuneberg commented on improving the line-up of the cable tv programming and stated that there has been
considerable discussion as to what could be done, however Staffhas not approached the AFN Programming
Committee wiith significant changes. It was noted that the AFN Options Committee could possibly recommend
changes as w(~Il. Mr. Tuneberg explained that any significant changes in the line-up or product line would
need to be brought before the Council by November in order to have the changes effective by the time of the
rate increase in January. He added that any significant policy changes to the service would need to be laid out
very well before they are presented to the Council.
It was commented that the AFN Programming Committee has approved a number of channels that could be
added fairly quickly. Mr. Tuneberg concurred, but noted that significant overall changes would take a little
more time, and stated that some of the large things they are considering are policy changes.
Comment was made suggesting that some action to improve the service be taken prior to the release of the
AFN Options Committee report. Mr. Tuneberg clarified that Staff and the AFN Programming Committee
were currently looking at better line-ups, however a significant roll out would require further discussions.
Councilor Sillbiger/Jackson m/s to adopt an AFN surcharge of $7.50 per month staring in 30 days and
adopt the cable rate increases. shown today as Option 4 starting January 1st, 2006. DISCUSSION:.
Comment was made questioning if it was a possibility to provide basic service to all those who paid the
surcharge. Mr. Tuneberg clarified that this would be difficult to detennine, and stated that further discussion
would need to be had before implementing such a policy.
Councilor Chapman/Jackson called for the question. Voice Vote: Councilor Hartzell, Jackson,
Silbiger and Chapman, YES. Councilor Amarotico, NO. Motion passed 4-1.
Roll Call Vote on Original Motion: Councilor Hartzell, Jackson, Silbiger and Jackson, YES. Councilor
Amarotico, NO. Motion passed 4-1.
OTHER BUSINESS FROM COUNCIL MEMBERS
1. Comments regarding Oregon Department of Transportation and the Department of Land
Conserv~ltion and Development proposed changes to State transportation goals and rules.
Councilor Chapman briefly noted that recent changes to the proposed modification of the State transportation
goals and rules has made it less crucial for the Council to discuss this issue at today's meeting, and it was
suggested thalt the Council address this issue at a later time. Suggestion was made for Councilor Chapman
and Mayor Morrison to prepare a letter to the State regarding this issue.
ADJOURNMENT: Meeting adjourned at 1 :05 p.m.
Barbara Christensen, City Recorder
CITY COUNCIL CONTlNUE1) l\1EETlNG
SEPTEl\4BER 7, 2005
PAGE 3 of3
John W. Morrison, Mayor
~~ 22, 2005 Jwm Spm-Z:OOpm eJc ~t q)~
Celebrate World Car Free Day - Oak St. Main to Lithia 'Way will
be closed to motor tralliclroln 2-8 - Instead ol cars we will have...
Bicycle Rodeo for kids
Free Iiow ,..JIo Bike Mailltellallce
Transportation IieroAward
Bike-It FreeStyle Tricks
All Ages Walking Tours
Edl.lcational Bootl1.s
Bike-In Movie at 7:00 pm-
Garlield Park
.' r :r /,
r. '/--. I
, i"~ :'"
~~,
ASHLAND
PARKS
IlL RECREATION
C.ITY Of
ASHLAND
For more inlormation please visit www.rvtd.or8 or call6C~8-2429
CfTY COUNCIL STUDY SESSION
SEPTEll4BER 7, 2005
PAGE lof3
MINUTES FOR THE STUDY SESSION
ASHLAND CITY COUNCIL
September 7, 2005
Civic Center Council Chambers, 1175 E. Main Street
CALL TO ORDER:
Mayor,Morrison called the Study Session to order at 1 :05 p.m. in the Civic Center Council Chambers.
ATTENDANCE:
Councilors Amarotico, Hartzell, Jackson, Silbiger and Chapman were present. Councilor Hardesty was
absent.
City Administrator Gino Grimaldi, City Attorney Mike Franell and Management Analyst Ann Seltzer were
also present.
ROGUE VALLEY TRANSIT DISTRICT ENHANCED SERVICES IN ASHLAND:
Management Analyst Ann Seltzer introduced Peter Jacobsen, Craig Anderson7aDd..Paige 'West of Rogue
Valley Transit District (RVTD). Ms. Seltzer explained that the City's agreement with RVTD has expired
and Council needs to provide direction to Staff so that they can prepare an updated agreement. She explained
that in the past, the City has paid $240,000 to RVTD to provide the second bus route in Ashland, which is
Loop #5, and the free fare within Ashland for all riders on routes #5 and #10. In the past, Southern Oregon
University (SOU) has supplemented the free fare buy-down by providing $21,670 to RVTD:, however SOU
has indicated that they may no longer be able to provide these funds. Ms. Seltzer explained that R VTD has
indicated that the costs of these services are in excess of$340,000 per year. She stated that in anticipation of
the rising operating costs, the City has budgeted $290,000 for FY06 for RVTD, and stated that Staffs
recommendation is to enter into an agreement with RVTD not to exceed the budgeted amount of $290,000.
RVTD General Manager Peter Jacobson addressed the Council and voiced RVTD's appre:ciation of their
relationship with Ashland and the City Council. Mr. Jacobson noted that RVTD receives steady income, but
stated that its funding barely matches their costs.
RVTD Senior Planner/Support Services Manager Craig Anderson noted that he had submitted a Memo to the
Council, which is contained in their packet materials. He explained that Route 5, which is the: Ashland Loop,
had 96,001 riders for fiscal year 2004-2005, at an operating cost of$116,578. Route 10, which serves from
Medford to Ashland, had 525,357 riders, of which approximately 1/3 of the riders were from Ashland, at a
cost of$511,674. Mr. Anderson explained that Table 1 contained in his Memo provides data that gives the
City a general idea of what their operating costs are.
Paige West with RVTD explained that the ridership in Ashland increased 49% after the free tare program was
implemented in 2002, and stated that Ashland's ridership is above average compared to the other cities in the
district. RVTD's marketing activities, including the bus sign, their participation and marketing of the service
at various events, and the interactive bus program were noted.
Mr. Jacobson stated that RVTD is proud of this program and hopes that the City will see.the.value in
continuing the free fare service in Ashland.
The possibility of instituting a $.25 was mentioned by Council. Ms. West stated that most likely the numbers
of citizens who choose to ride the bus because they want to, not because they have to, would decrease if a fee
was instituted. Mr. Jacobson commented on the psychological barrier.
Councilor Hartzell left the meeting at 1:25 p.m.
CITY COUNCIL S'TU D Y SES'S'ION
SEPTE,\4BER 7, 2005
PAGE:1 of3
Comment was made that SOU students are a large percentage of the users of the bus system. Ms. West added
that almost 1/3 of all of the trips for Ashland are directly related to the university.
Steve Ryan, n:presenting the Associated Students of SOU, addressed the Council. Mr. Ryan explained that
last June, the Student Fee Committee voted against funding the $21,670 previously paid by SOU, but would
continue to issue the passes, which are purchased at full price from R VTD and distributed directly to the SOU
student body. He stated that by giving the students, staff and faculty individual ridership, they could more
accurately track where the student fee dollars are going. Mr. Ryan noted the reduction in university's budget
to all programs funded by the student incidental fees.
Ms. West clarified that since the bus program was established in 2001, SOU has purchased passes at full cost
from ~ VTD and provided them to their students for free, as well as provided R VTD with a small contribution
of $21 ,670 to the free fare program.
Ms. Seltzer clarified that SOU has a separate agreement with RVTD and noted that the passes they provide
enable students who live outside of the city limits to use the bus to get to Ashland for free. She added that the
money paid by SOU forthe free-passes does not supplement SOU-wide free fare use within Ashland.
Ms. West stat(~d that if SOU decides to not provide the funding that they have in previous years, RVTD will
need to recoup costs somehow.
Interim Public Works Director Joe Strahl spoke regarding the source of the City's funding. He explained that
the bus subsidy program is taken from funds dedicated to transportation needs, and reduces the overall amount
available for street repair needs. He noted the various sources of funding received by the City, and stated that
the only funds eligible for use for the bus program come from the Street Fund.
It was noted that SOU would make their final determination as to whether they are going to contribute their
portion in October.
Comment was made that the City was already prepared to contribute $50,000 more this year than they did last,
and should not volunteer to pay SOU's portion. Statement was made that a lot of the university is utilizing
this service and they should continue to contribute to the program.
Ms. Seltzer noted that the expired agreement with RVTD had some issues with it. She stated that RVTD did
"'riot meet its part of the agreement to post signs, and noted that the City assumed some of the market-ingcosts
for the produetion of a brochure. She added that that the City could incorporate more items into the new
agreement with RVTD, such as a requirement that they track student ridership in Ashland.
Staffwas requested to draft an agreement with RVTD that would not exceed the $290,000 budgeted amount,
and would inc:lude enhanced requirements, including keeping track of SOU ridership. It was noted that the
agreement would come back to the City Council for final approval.
SCHEDULE FUTURE STUDY SESSION:
Ms. Seltzer noted the time and days the Council Chambers is available for Study Sessions. Mr. Grimaldi noted
that the current meeting time is difficult for those who work a normal work schedule and stated that Councilor
Hartzell has been affected by the current schedule.
Council briefly discussed their preferences for Study Session times. Opposition was voiced to holding the
Study Sessions on Fridays or before the regular Council meetings. Comment was made that two Study
Session per month would be beneficial.
CfTY COUNCIL STUDY SESSION
SEPTEAIBER 7, 2005
PAGE 3 of3
Council reached consensus to schedule the Council Study Session meetings on the first Monday of the month
and on the second Thursday of the month from 5:00 p.m. to 6:30 p.m.
ADJOURNMENT: Meeting adjourned at 2: 15 p.m.
Respectfully submitted,
April Lucas, Assistant to City Recorder
MEMBERS PRESENT: Fran ski, Jo Anne Eggers (VIce Chair), Joseph Vaile, Diane White
Members Absent: Richard Brock (Chair), Anthony Kerwin
Staff Present: Chris Chambers, Nancy Slocum, Keith Woodley
N on-Voting Members Present: Cate Hartzell, Marty Main
I. CALL TO ORDER: Vice Chair Eggers called the meeting to order at 5:12 PM in the Siskiyou Room.
She expressed appreciation to those on the Ashland Forest Resiliency Community Alternative Team for
their hard work on the DEIS response.
II. APPROVAL OF MINUTES: Vaile/White m/s to approve the minutes as submitted. Motion passed
unanimously.
III. PUBLIC FORUM: Eric Navickas, 711 Faith, was disappointed in the content of the draft DEIS
response. History dictated no logging, no large diameter tree cutting, no roadless logging. He thought the
environmental community was "buying in" to a project detrimental to the City of Ashland. He said many
"kids" would be arrested in protest of this project.
IV. ADJUSTMENTS TO THE AGENDA - None.
V. OLD BUSINESS
A. Review and Vote on Response to the DEIS for Recommendation to the City Council - Eggers invited
facilit2.tor Joan Resnick to assist in leading the m.eeting. Resnick identified the remaining issll'2s: 1)
Structural and Successional States in regards to reference conditions; anu 2) discussion of thc nced
for an updated Memorandum of Understanding.
Vaile was concerned about late successional owl habitat. According to the DEIS, 3,495 acres of suitable
spotted owl habitat would be "degraded." Borgias said there had been no agreement as to the explicit
target of reference conditions. He wondered how the Forest Service arrived at the number of acres.
Borgias said the Community Alternative recommended treatment in heavy pine forests, south and west
facing slopes and areas in the upper 2/3. Betlejewski reiterated the need for ground truthing. Main said
that to him the term "degrading" meant that 60% canopy although degraded was still suitable as spotted
owl habitat. There was a necessary trade off in values in order to reduce the potential for a large scale
fre. Tl::.' result, l',f::lin thought, \..~:::;
1~ ':i~:l~-,i1i:~,' Cor c)\\'l.3. C::', ~~r :.~ ._'_:' -~\'{,:ri::i~l~j'L:- nC)Lcd~: 1--
AFRCA T discussion on when to treat owl activity centers - she remembered that the only actions
permitted would be those to improve and restore activity centers. She noted that either the analysis was
incorrect or the Forest Service misunderstood the alternative. Betlejewski supported Kerwin's position,
but thought it helpful to double check the data. Deacon-Williams noted that it was not our intent to
degrade 4,000 acres of owl habitat.
The commission agreed that the DEIS response should include wording asking the Forest Service to
recheck the data and, if it still involves approximately 4,000 acres, then ask them to revisit the
prescription and continue discussions with AFRCA T. Borgias volunteered to rework the section on
Structural and Successional States. It was agreed that if there was a contradiction within different
subjects within the section, then this present discussion would take precedence.
Betlejewski noted that reference conditions have limited value as they are a "snapshot" in time. Deacon-
Williams said the DEIS used broad statements without using reference conditions. Betlejewski noted that
the shift to desired future conditions is a function of plant community, site productivity and fire
C:\DOCUME-l \lambel\LOCALS-l \Temp\JUL 26 OS.doc
ASHLAND FOREST LANDS COMMISSION MEETING
JULY 26, 2005 - Page 1 of 2
disturbance regimes. Borgais asked when, where and how will we develop goals for desired future
conditions.
Hartzell asked about the goals of the MOD. She had some suggestions on what it would entail. She and
Main agreed that the draft response was weak on social values and community capacity. Hartzell
volunteered to add language in the cover letter regarding Ashland's social values and what might be
important to include in an updated MOD. Commission agreed.
Betlejewski /White m/s to approve the current draft with the edits talked about in today's AFRCAT and
commission meetings with additional review possible until 8:00 AM Monday, August 1 st. A special
meeting would be called if there were remaining issues to resolve.
Discussion: Vaile voiced his concern in voting without seeing specific edits - especially regarding late
successional habitat. Hartzell suggested that the City Council might allow edits after their endorsement in
the spirit of community collaboration. She suggested listing the unresolved issues during the presentation
to Council.
Vote: The motion passed unanimously.
Slocum asked about the format of the signature page. Commission agreed to utilize the same format as in
the scoping comments letter. The response would be signed by the commission chair with a list of
AFRCA T "partners."
VI. NEW BUSINESS - None.
VII. COMMISSIONER COMMENTS - None.
VITI. REVIE"\V AND SET COMMISSION CALENDAR / NEXT MEETING
A. Next p~gubrly scheduled meeting: \\lednesday, August 10,2005.
VII. ADJOURN: 7:25 PM
Richard Brock, Chair
Respectfully Submitted,
Nancy Slocum, Clerk
C:\DOCUME-l \lambel\LOCALS-1 \TempVUL 26 05.doc
ASHLAND FOREST LANDS COMMISSION MEETING
JULY 26, 2005 - Page 2 of 2
Bicycle & Pedestrian Commission
August 18th, 2005
Regular Minutes
Roll Call
Coundl Liaison:
Staff:
RVTD liaison:
High school liaison:
Vice Chair Brad Knickerbocker (absent)
Christina Lacy (absent)
John Hinke
Julia Sommer
Russ Silbiger
Derek Severson, Assistant Planner
Paige West, R VTD/TDM Planner present
Cory Lescher (absent)
Tracy Harding
Tom Marvin
Dylan Robbins
Members present:
Tom Cook, Police Officer
SOU liaison:
Vaeant
Call to Order
Secretary Robbins called the meeting to order at 5:15 p.m.
Approval of Minutes - Julv 21st. 2005
MarvinlHarding mls to approve the minutes of July 21st, 2005 presented.
Public Forum
William Tout/P .0. Box 189, Ashland Expressed concern that the bike lane markings at the intersec:tion of Hersey
and Laurel Streets at the railroad tracks wrap around the corner from Laurel onto Hersey, giving the impression that
cyclists must turn right. In order to continue straight through the intersection, cyclists must cross the lane markings.
Stated that this adds confusion to an already difficult intersection, and ask that it be looked at.
Introduction of New Members
Severson noted that the vacant position had been advertised, but no applications were received. He stated that the
City would re-advertise the opening with a closing date of August 30th, and encouraged members to refer interested
parties to the Mayor for appointment.
Hinke noted that this was his last meeting, and that he would be relocating to the Seattle area to take a job with
Amazon.
Election of Officers (Chair, Vice-Chair & Secretary)
Hinke/Harding mls to postpone the election of officers until next month, when new members have been
appointed. Roll Call Vote: Harding, Robbins, Hinke, Sommer, Silbiger, YES; Marvin, NO. J\1otion passed
5-1.
Discussion of Combinina Commissions with Traffic Safetv
Severson noted that Jim Olson, staff liaison of the Traffic Safety Commission had suggested meeting with them on a
Thursday at 6:00 p.m. before their regular 7:00 PM fourth Thursday meeting. Olson will be discussing this at next
week's TSC meeting, and he will be out for their September meeting (which falls on Car Free Day).
Members discussed their concerns with combining commissions, noting particularly that they feared the loss of
emphasis on bicycle and pedestrian advocacy. There was discussion indicating that while not all membet:s
supported the idea of combining commissions, they believed that a joint meeting to discuss the matter would be
worthwhile and might lead to a liaison relationship and/or semi-annual joint meetings. Severson added that
something else to consider, in addition to consolidating with Traffic Safety, might be to make a request to Council to
reduce the number of commissioners from nine to seven. Severson suggested, and members agreed, to a joint
meeting to be held at 6:00 p.m. on October 27th before the regular Traffic Safety Commission meeting at the City
Council Chambers. He stated that he would follow up with Traffic Safety to confmn this meeting time, and noted
2005-0818 Bike Min
Page 1 of3
that he would be absent from the regular September 15th meeting in order to attend the Oregon Planning Institute
conference in Eugene.
City Council Pre!;entation (September 6th. 2005 @ 7:00 P.M.) & City Council Proclamation of Car Free Dav 2005
Severson noted that this would be a 5-10 minute presentation, and that he would be on hand along with Harding and
anyone else who could attend. He explained that this was a chance to update the Council on activities over the past
year, and that he: had asked that it be scheduled at this time to provide an opportunity to publicize CFD on television.
Severson stated that he would introduce members to the Council and then those present could provide the update to
Council. Silbiger suggested making the Council aware of past accomplishments, current efforts and future plans.
Harding noted that her hope was to work to get a "Green Business" qualified based on transportation. West
suggested that the presentation should also recognize those who are helping with Car Free Day including RVTD,
Ashland Parks & Recreation, Medford Parks & Recreation, the Bicycle Transportation Alliance, the Ashland
Comm9J1ity Bike Program, Bike-It and etc. It was also suggested that the printed cards prepared by Jack Catron for
distribution by Community Service Volunteers sometime ago be brought in as a sample to give to the Council.
Harding agreed to make the presentation to the Council.
Severson added that the Proclamation included in the packet was a copy of what was used last year, and that he had
asked that a plat:eholder be set to hold a slot on the agenda for the Mayor to make the proclamation on September
20th.
Budaet. Goals. Expectations
Severson noted that the BTA request had been reduced for the previous FY from $1500 to $750 because bike safety
programs were only conducted in half of the schools initially agreed to. He stated that he would like to make the
budget update a monthly item, and noted that to date since July 1 there had been no expenditures although up to
$500 in program funds had been committed to Car Free Day expenses.
Harding asked to clarify that she would like to spend $35 on screens to make t-shirts for Car Free Day. Severson
stated that the previous motion had included "printing costs" within the $500 approved for Car Free Day, and he
believed that t-shirt printing would fall into this category.
Car Free Dav Ev.mt Plannina
Harding noted that the subcommittee had met prior to the regular meeting. She noted that she had a commitment
from United Bicycle Institute (UBI) to be involved, and that there was a possibility of a tour of UBI's facility as well
as of Standing Stone. She noted that Siskiyou Velo would be tabling, and that BT A would provide materials if they
could not tabh~. She listed other participants: Kelsey Bauer; the Ashland Woodland Trails Association;
Conservation Commission; Rogue Group Sierra Club; tours led by Julia Sommer, the Tree Commission, and
potentially the Historic Commission; RVTD; Ashland Community Bike Program; Jackson County; ODOT; Klamath
.. Bird Observatory; and others. She added that the Parks Department would be tabling at Garfield Park as weU.,,--~_.
West pointed out that the event would be advertised with Peace House, Headwaters, the Tidings, the Tribune, an
underwritten spot on JPR, and the Jefferson Daily. She noted that Ashland Sanitary would provide recycling
service for the event. Silbiger suggested getting a 500 word piece in to the Sneak Preview to publicize the event as
well.
Harding discussed that the event: tabling, bike maintenance, placement of benches and greenery on site if possible;
and the movie in Garfield Park. Harding noted that she was working on banners at the site and potentially on one of
the schools.
It was noted that there would be valets, presentation of the Transportation Hero Award by RVTD, kids chalk
painting in the street, and that Silbiger had prepared a tape of 80 minutes of car free music. It was also noted that
bus service would be free valley-wide. Harding added that that the sidewalk on the Wells Fargo side of the street
would also be closed, and that the event would be from 3:00 -7:00 with an hour before and after to set-up/clean-up.
Severson noted that the Street Closure pennit was submitted, and Fire, Police and Streets notified.
2005-0818 Bike Min
Page 2 oJ3
ODor Resurfacina Follow-Up
Severson reminded Commissioners that this was discussed back in June, and that ODOT had requested any feedback
be forwarded. To date, none has been received.
Discussion of Bikepath Sianaae
Marvin noted that he and Knickerbocker had ridden the path with Arnold Bleicher, and that his concerns had been
with the ambiguity of the signage that was in place, with a lack of continuity along the whole Greenway, and with
placing consistent mileage markers the full length of the Greenway. Marvin noted the need for additional signage
between disconnected segments of the path, such as where the Greenway goes into Helman Street near the Ashland
Greenhouses. There was lengthy discussion of the responsible parties, noting that while individual municipalities
had some jurisdiction within their boundaries, the County Greenway Committee was the body with jurisdiction over
the Greenway as a whole and would be the forum to address for issues of signage continuity, etc. Marvin agreed to
draft a~ letter to the Greenway Committee for review by this Commission.
Consideration of Reauest from North Mountain Park Nature Center to fund/assist with bicycle parkina
Severson noted that he had been contacted by the Nature Center staff looking for fmancial assistance from the
Commission to purchase racks, and had placed the item on the agenda on that basis. He noted that in further
considering it, Staff did not believe it was an appropriate item to fund for the commission as it amounts to
appropriating funds outside the budget process which is beyond the scope of the Commission's authority. He
recommended, and stated that he would inform Parks, that they consider using some of the Bike Swap funds for this
purpose. He also noted that he had contacted Public Works and was waiting for word on whether there were any
"bike parking" funds set aside in their budget which would be appropriate to use for this request. Members
concurred with this recommendation.
New Business
Hinke noted that he had encountered interesting bike racks as art during his recent travels, and suggested that the
Commission work with the Public Arts Commission on a bike rack art contest similar to what is done with the bears
in Grants Pass;
Aaenda Items for Next Meetina
Severson noted that he would be absent next month (9/15) to attend annual Oregon Planning Institut(~ conference at
the University of Oregon, and pointed out that he would be in sessions with planners from all over Oregon on small
downtowns, neighborhood walkability, and a legislative update on transportation issues. He asked that someone
take very brief notes of the proceedings at the next meeting, and stated that he would provide a tape recorder as well.
Items suggested for the next meeting included: introduction of new members, election of officers, last minute details
for Car Free Day, bike racks, bike path signage/Gn~~enway outreach, bike swap funds.
Adiournment
There being no further business, the meeting was adjourned at 6:40 p.m.
Upcomina Meetinas:
September 15th Regular Meeting in the Siskiyou Room at 5: 15 P.M.
2005-0818 Bike Min
Page 3 of3
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I Ashland Traffic Safety Commission I
~ Minutes ~
~ ~
~ July 28, 2005 i
J/I/I/I/I/I/I/I"/I/I/I/I/I/I/I/I/I/I"/I/I/I/I/I/I/I/I/I/I/I/I/1/1/1/1/1/1/1/1/1/1"/1/1/1"/1"/1/1/1/1'/1"/1/1'/1/1/1/1/1/1'/1'/1'/1'/1'/1'/1/1/1'/1'/1'/1'/1'/1'/1'/1"/1'/1'/1'/1/1"/1'/1/.'/1'/1'/1'/1/1'/1'/1/1"/1'/1/1"/1/1/1/1/1/);
Members Present: Patti Busse, Russ Silbiger, Terry Doyle, Colin Swales, Pam Hammond
Staff Present: Jim Olson, Dawn Lamb
Members Absent: Noal Preslar, Tom Cook, Doris Mannion, Keith Massie
I. CALL TO ORDER
II. APPROVAL OF MINUTES:
III. ITEMS FOR DISCUSSION:
A. PUBLIC FORUM ITEMS:
B. REVIEW OF TRAFFIC REQUESTS / PROJECTS PENDING/ACTION REQUIRED
1. Review of Parking on Manzanita Street
Vicki Capp, operates a bed and breakfast at 59 Manzanita Street, has suggested that we reexamine the
various parking prohibitions established on Manzanita Street adjacent to Briscoe School.
Several years ago this commission worked with Briscoe School to establish new bus loading zones on
Manzanita to eliminate the need for unloading students on Van Ness Avenue. At that time various
parking prohibitions and restrictions were put into effect to provide for the safe loading and unloading
of students. Following is a summary of the existing on-street parking layout on the east side of
Manzanita Street between High Street and North Main Street, beginning at High Street:
1. 20 feet of no parking (yellow pained curb)
2. 28 feet of parking
3. 20 feet Handicap parking (blue painted curb)
4. 12 feet of driveway
5. 20 feet Handicap parking (blue painted curb)
6. 58 feet of parking
7. 140 feet of no parking (yellow pained curb)
8. 56 feet of parking
9. 44 feet of 15 minute parking (green painted curb)
10. 50 feet of no parking
Briscoe School is no longer a viable elementary school, but now serves as a pre-school/day care facility
operated by the Oregon Child Development Coalition. Mr. Don Williams, Director of the Coalition
indicated that any bus loading or unloading takes place within the school yard and they have no need
for the marked bus area nor the on-street handicap parking spaces. Mr. Williams indicated that the two
15 minute spaces were useful for parents picking up children. The Parks and Recreation Department
who maintains the school yard as a park also recommended removal of the bus loading/no parking and
the two handicapped parking spaces.
Staff recommends that all parking restrictions and prohibitions on the east side of ~Ianzanita Street
from 20 feet north of High Street to the main driveway into the school court yard be removed and be
replaced with unrestricted parking.
Discussion:
Except for the parking restriction for fifty feet at the ends of the street which are for visibility, the other
restrictions are not really needed now that the school is not officially a school anymore. There is still
one 15 minute zone used by the child development center that they have requested to keep. The
handicap space is no longer legal and does not meet new state statutes.
Swales asked with the removal of the disabled space would the child development center be required
to have other disabled parking spaces? Olson said they still have disabled parking in the parking lot
and on Laurel Street.
Decision:
Hammond moved to accept staff recommendation. Doyle seconded the motion, passed unal1imously.
2. Review of Parking on Siskiyou Boulevard at Tolman Creek Road
The Engineering Division received several complaints concerning parking on the shoulders of Siskiyou
Boulevard near the Tolman Creek Road intersection. The latest complaint came from Jim Roth who
owns an apartment building near that intersection. The problem appears to result from vehicles parking
on both sides of Siskiyou northwest of Tolman Creek. The parked vehicles obstruct the vision of drivers
at the stop positions on both the north and south sections of Tolman Creek. The parking problem on
Siskiv..ou exists primarily northwest of the intersection.
Siskiyou Boulevard is the main arterial through much of Ashland. Beyond Walker Avenue the street is
an ODOT controlled and maintained facility. It has a 100 foot wide right of way with an improved street
section consisting of two 11' wide travel lanes, two 8' wide paved shoulders and gravel shoulders
varying in width from 10 to 19 feet wide.
The stop bars on Tolman Creek Road are located 32 feet south of the south shoulder of Siskiyou and
32 feet north of the north shoulder. For vehicles stopping at the designated stop positions, the cars
parked within the gravel shoulders of Siskiyou block the view of approaching traffic forcing vehicles on
Tolman to extend over and beyond the pedestrian crosswalks.
F II
f th h . I d"f
f th . t ct.
o oWing IS a summary 0 e pnyslca con I Ions 0 e In erse Ion:
PHYSICAL AlTRIBUTES
Siskiyou Bv Tolman Creek (N) Tolman Creek
(S)
Number of travel lanes 2 3 2
Width of travel lanes 11' 11' 3'
Width of paved 8' 0 0
shoulder
Width of gravel Varies 0 3'
shoulder
Parking Uncontrolled None None
Speed 35 mph 25 mph 25 mph
Sidewalks None Both sides None
Alignment Straight Straight Straight
Grade 30/0 40/0 60/0
Traffic control Flashing yellow light Stop Stop
Bike lanes None 2 - 5.5' wide None
School zone controls 20 mph @ designated times 20 mph @ all none
times
It appears that this is not a new problem as the City enacted Resolution No. 72-39 on September 19,
1972, which prohibited parking on the paved shoulders of Siskiyou. Although the no parking signs have
been lost, the resolution is still in effect. The problem however goes beyond parking on the paved
shoulders, which is rare. Parking on the gravel shoulders within 100 feet of the intersection is also a
vision problem.
Staff recommends that ODOT be required to install "No Parking on Shoulders" signs on both the north
and south sides of Siskiyou Boulevard within 100 feet northwest of the Tolman Creek Road
intersection.
Discussion:
The parking of vehicles on the northwest gravel shoulder of Tolman Creek Road causes a vision
obstruction, which is not a good situation for the school area. Olson suggests putting a parking
prohibition for 100 feet both ways on the ODOT right-bf':'way.
Doyle asked how the yoga center parking would be affected. Olson will work with owner, but the
vision clearance needs to be addressed. Hammond asked if there were plans to improve the road.
Olson expects ODOT will do improvements in the next 2-3 years when the signal at Tolman Creek Road
and Siskiyou Boulevard. Swales asked if it will be done similar to other areas along Siskyou with
parkrgws and parking bays. Can the stop bar on Tolman Creek be moved up to prevent cars from
creeping up further into the street and install a bumpout. Olson said this may be done during the
signal installation when sidewalks, bikelanes and curb and gutter are constructed.
Storm, 2410 Siskiyou Boulevard, voiced concern over his tenants parking at his apartment. The
presence of one car parked in theright"otway..~d0es not seem much different.from, having more cars..,..
parked in the right of way. Storm felt the 100 feet from the centerline was a great solution for the
parking.
Jessica Vineyard, 2425 Siskiyou Boulevard, asked for clarification of where the parking restriction would
be; would it be where the pavement ends. She was concerned that the longer term improvements
would actually reach to her building. Olson clarified that the parking would be beyond the pavement
and inthe gravel area.
Jim Roth, 3231 Tolman Creek Road/ 2412 Siskiyou Boulevard, owns apartments.on the corner of
Tolman and Siskiyou. He travels up Tolman ten times a day and when cars 'are parked on the
shoulder, it is really hard to tell if vehicles are traveling toward you because the parked vehicles block
the view. There used to be no parking signs along Siskiyou and the signs slowly disappeared and now
the area is used for overflow parking for businesses across the street.
Georgia Young, 1701 Siskiyou Boulevard, questioned about the pending long term improvements.
Olson said that ODOT will most likely do a preservation project to overlay the road surface and do
signage in the; 'next year. They won't be putting in curb and gutter this year, but it is still a long term
goal to develop the continuation of Siskiyou. If a development goes in that requires improvements,
this could speed up the improvements. She liked Swales idea of moving the stop bar back. Vineyard
felt moving the stop bar out further in traffic to see would be the same as vehicles c:reeping out. Olson
commented that the pedestrian refuge would be hard to change and would affect the turning radius of
vehicles and puts the pedestrians out even further into traffic. Doyle asked if the si~gns would just be
stuck in the gravel, and if they would be enforceable? Doyle was concerned for the negative impact of
the yoga center business parking.
Hammond asked for clarification on where the signs would,be'placed. Olson and ODOT will meet with
owners of the businesses to discuss the placement. The signs would have "no parking between signs"
stated on them. Swales felt it would be confusing to people parking on where the allowed parking will
be. The designation between private property and right of way is hard to decipher in this area. Olson
said the right of way actually extends 19 feet past the pavement shoulder. If the signs are placed
eight feet from the pavement end, it will still allow eleven more feet of gravel for parking in most
areas. Hammond felt this will be an introduction to future improvements. Olson said people assume
they can park behind the signs. The eight feet is in line with the crosswalk. Swales was concerned the
signs will become too wordy.
Phil Hutchings, 2408 Siskiyou Boulevard, owns the residence near the Bellview intersection on Siskiyou
and is concerned that more parking will be overflowing down Siskiyou in front of his property. His
frontage is 60 feet wide and he would like to have that specified as no parking.
Vineyard commented that they are constantly chasing people out of their area. Hutchings said that
both sides of the street need help and residents should be the first priority. Hutchings and Vineyard
both felt the signs will be stolen or knocked over in a short amount of time.
Decision:
Busse motioned to accept staff recommendation to recommend to ODOT to install no parking on
shoulder signs on both the north and south sides of Siskiyou Boulevard within 100 feet northwest of
Tolman Creek Road intersection. Motion seconded by Hammond. Motion failed.
Swal~s asked to leave the placement of the signs and the wording up to staff. Swales motioned to
accept staff rlecommendation to recommend the installation of signs to prohibit parking of 100 feet of
Tolman Creek Road on portion of right of way eight feet form the pavement shoulder. Seconded by
Doyle and passed unanimously.
3. Parking Concerns on Eagle Creek Lane
We have received a compliant regarding the safety of the Eagle Creek Lane / Tolman Creek Road
intersection. It is contended that the street is too narrow to allow parking near the intersection as it
restricts the turning movements onto Eagle Creek Lane from Tolman Creek Road and in the reverse.
Eagle Creek Drive was created in 1997 with the Eagle Creek Subdivision. The subdivision is very
compact with narrow streets and parking bays. Eagle Creek Subdivision connects to Hamilton Creek
and Spring HUI Subdivisions to the north. Eagle Creek Lane is only 20 feet wide for the first 125 feet
from Tolman Creek Road and there are no parking restrictions in place. According to the City's adopted
street standards, a 20 foot wide street offers no on-street parking while a 22 foot street will provide for
parking on one side of the street. Since the subdivision is small and adequate off-street parking is
available, parking along the first 125 feet of street has not been a problem until recently. However, the
presence of even a single vehicle within the first 50 feet could severely restrict the turning movements
onto and from Tolman Creek Road.
Staff recommends that parking prohibitions qe implemented on Eagle Creek Lane as follows:
a. Parking be prohibited along the north side of the street from Tolman Creek Road east 50 feet.
b. Parking be prohibited along the south side of the streetfrQm Tolman Creek Road east 125 feet.
Discussion:
Olson is concerned with turning movements onto Eagle Creek Drive, the narrowness does present a
safety issue. The Smuckers have asked for consideration of making Eagle Creek a one-way street,
Olson does not support this idea for this neighborhood.
Swales had not visited the location and asked to be shown where the driveways begin. Could we
consider prohibiting parking to the first driveway or if it is farther then 50 feet could we consider
leaving one parking space. Olson commented that there is one parking bay directly across the street
on Tolman Creek Road. A compromise could be considered with the owners.
Irene Kai, 2560 Eagle Creek Drive, felt Swales suggestion is great, but if parking spaces remain, than
there is still a problem because there is no room to maneuver. She would like to have parking all the
way to the driveway.
Powell, 2565 Eagle Creek Drive, The fire department has to travel very slowly through this area.
Mirrors are at: risk on larger vehicles~ Against having the road being a one-way. There are trees that
need to be trimmed that would help with the vision clearance. With one car parked there it is almost
one-way anyway and you have to take turns driving through the street.
Linda Gersshler, 2520 Eagle Creek Drive, adamantly opposes making the street one way. She does
support making the whole length no parking up to the first driveway. She is sorry for the loss of
parking for the Smuckers, but it would be much safer. They will still have use of the parking bay on
Tolman Creek Road. Requests that the curbs be painted yellow and that signage not be used to keep
the clutter of the neighborhood down. Olson will consider the painting, but the street department is
over taxed with the amount of yearly painting. The painted curbs are more visible.
Decision:
Swales motioned to pass staff recommendation with the alteration on the north side of Tolman Creek
Road up to the driveway of tax lot 3700. Seconded by Doyle and passed three to one, Hammond
oppo$ed.
4. Traffic Speed Concerns on North Mountain Avenue
We continue to receive complaints of speeding traffic on North Mountain Avenue particularly between
the Bear Creek Bridge and Hersey Street. The latest being from Bow Seltzer who spoke at the last
Traffic Safety Commission meeting.
This is a request that has been addressed several times in the past and the issue of speeding on this
section of street has proven difficult to control. There are still some pending actions that were
identified in 2004 that have not yet been completed, however on an individual basis their impact may
be minimal. The ultimate goal for this area is to create a street that, as a whole, promotes slower
traffic. Since this is an arterial street we do not want to install physical in-road calming devices that will
slow emergency vehicles. The existence of bikelanes makes the use of curb bump-outs and traffic
islands impossible with the current street width.
Those items of improvement that are still planned but ,not yet constructed include:
1. Construction of an inset concrete patterned crosswalk at Briscoe Street;
2. Marking of an additional crosswalk with handicap ramps at Clinton Street;
3. Advance warning crosswalk signs.
Other items that are recommended include:
1. Placement of two 6 foot 25 mph pavement markings to be installed north of Hersey Street and
:,south of the bridge. This is a treatment that is not often used and may be more noticeableJt()i\~;,'-::
motorists simply because it is not often seen in Ashland;
2. Install stop bars in advance of the crosswalks at Briscoe and Clinton Streets with signs directing
motorists to "Stop Here for Pedestrians";
3. Encourage the use of the radar speed display trailer on a more regular basis;
4. Encourage a more concentrated enforcement effort by the police department.
Discussion:
Olson reported that the area in question has a history and has been reported previously as a high
speed area. The development in the area.contii1:ues to increase. The out of town travelers who use
the street to get into town are a speeding factor. The street has a wide open feeling with a 150/0
downgrade encouraging speeding. It is difficult for a driver to maintain the 25 MPH speed. Remaining
inset concrete crosswalks treatments are going to be installed in two locations. Seltzer had asked if
those crosswalks could be raised crosswalks in his letter to staff. Drivers of the emergency vehicles
have asked if arterial streets could be treated with agressive forms of traffic calmin~J so that response
time would be not affected. North Mountain Avenue does have an increased number of emergency
vehicles due to the presence of the large retirement centers at the north end. To encourage slower
traffic, bikelanes were added to narrow the travel lanes, crosswalk warnin~'signs and speed signs were
added, but this seems to have a little effect on the speeding. Olson would like to propose a new idea
that we have not tried in Ashland. Olson suggests painting 25 MPH on the asphalt itself. The six foot
high numbers would be made of thermoplastic with reflective beads for night visibility. One would be
affixed to the street just north of Hersey Street and the other would be just south of the Bear Creek
Bridge. The speed study that was conducted was corrupted and the information would not download
from the counters. Smith will be doing a second count.
Rich Jennings, 625 North Mountain Avenue, supports the idea of speed humps and medians. The
speeders in the early morning and in the later afternoon are the worst. Could the speed be lowered to
20 MPHin this area? Could school signage be put up in the area since the park does do educational-
classes and hosts field trips from the local schools. He is very concerned with the concentration of
children with the high speeds. There are blind spots adjacent to the ballfields where children will run
out in the street and can not be seen by vehicles because of a hedge running the length of the
ballfield. Olson would like to have the radar reader board set up in the neighborhood. The speeds are
set by state statute and it takes an act of legislation to have a category of street changed to a new
speed. School signage is reserved strictly for schools. The proliferation of signage is a concern for all
communities. If they become too numerous, they tend to be disregarded.
John Gaffey, 637 Oak Street, came to support the idea of speed humps. His house is adjacent to a
raised crosswalk at Jessica Lane. The impact of the speed humps has been notiGeable and traffic
speeds have dropped dramatically from what they were. There are occasional speeders who hit the
bumps pretty fast and large trucks do make noise when they go over them, but the purpose of slowing
traffic has been achieved. He was not aware of the emergency vehicle issue.
Bow Seltzer, 593 North Mountain Avenue, pointed out that the problem is not about the neighborhood,
but about the~ quality of life. The park is used by people from all over the valley and the park
entertains lots of children.- There is a hedge that runs the length of the ballfield that children pop out
of when they are chasing foul balls right into the street. The park staff supports some kind of action
for the safety of the children.
Penny Naumoff, 462 Clinton Street, has a particular concern with vehicles using the parking lot as a
passing lane. This happened to her while she and another vehicle were behind a cement vehicle and
the SUV used the parking lot to speed past the truck and her. She feels this is a very dangerous
situation. The emergency vehicles stop at Hersey Street for the stop sign so why can't a speed bump
be considered close to the stop when the emergency vehicles are slowed. The vehicles have to slow
down anyway for the stop.
Shirley Bell, 619 North Mountain, agrees with Naumoff and the letter from Seltzer. This is a safety
issue for the area. She attempted to drive down the road trying to think like an out of area driver and
she felt herself speeding up as she went down the hill. It is conducive to speeding. She would like to
have more done that simply signs.
Scott Taylor, 569 North Mountain, lives across from North Mountain Park and he would like to hear
more ideas on how to passively reduce speeds. Vehicles use the stop sign as a start sign. People can
reach 60 MPt-I and that is a danger in a residential neighborhood when you add in speed to all the
other elements, you have a disastrous situation. He feels he is not exaggerating tbat$peeds reach 60
MPH.
Jay Reeck, 520 Clinton Street, has also been passed by vehicles using the parking lot as a passing lane.
Could speed bumps at least be considered for the parking lot?
Olson had not been aware of the situation with vehicles passing in the parking lot. The only way to
target them would be to have enforcement present. Olson encouraged people to try and get license
plate numbers and contact the police. The police are aware that this location is troublesome for
speeders. Olson felt a speed hump in the parking lot would be beneficial. The Parks Department will
need to be notified.
Swales voiced concern over the hedge growing along the ballfield. From the photos" it seems to be a
vision clearance problem. Bell felt if it was kept trimmed and made so that children could not run
through it into the street there would be less concern. Gaffey suggested putting in a three foot high
cyclone fence along the hedge. Seltzer asked if putting in sidewalk and curb cuts with a visible
crosswalk to the parking lot would make it more noticeable. Naumoff sees people using the bikelanes
for sidewalks now. Doyle suggested talking..to the Parks Department to put up a fence on the parking
lot side. Do two heights; one to the foul lines like a driving range fence about 12 feet high and
another shorter fence along the hedgerow. Ask the Parks Department to fund this project. Busse
asked if a subcommittee could be formed to get the neighbors and staff together to discuss some of
the options for traffic calming. Hammond asked why this street was different than Oak Street. The
bumRs on Oak Street were a new feature that was found to be too controversial and it does not have
the senior resident generator that N. Mountain does. The speed bumps were an ag~~ressive traffic
calming device and since their installation, many traffic engineers are reconsidering their impact. They
are primarily steered away from because of emergency response vehicles. They slow vehicles up to
eight seconds each speed bump.
The sub-committee should include Parks Staff, Fire Department Staff, neighborhood representation and
members of the engineering staff. Lamb and Olson will do the coordination and set up the meetings.
Olson asked the commission to structure long term and short terms goals. The budgeting will need to
be planned for long term goals. Some of the interval items could be done sooner. The pavement
markings could be done.
Gaffey asked about the possibility of having traffic cameras installed. Olson and Busse both confirmed
that the cameras were very expensive. There is a state ordinance that limits the use of the' cameras to
communities with populations over 45,000. There is a legal aspect that sets the population~ Doyle
commented that is it impossible to control driver behavior and suggested searching for grants for
enforcement operations. It would be helpful to have a police presence available in the early mornings.
Naumoff has called Officer Cook and 8 AM is their shift change. Doyle questioned the use and success
of the rumble strips on Pine Street in Central Point. They may be helpful to put prior to crosswalks for
added awareness. Olson had not received feedback on the usefulness of the rumble strips. Jennings
still supported installing raised crosswalks. He felt the addition of the three crosswalks would be
enough to warn drivers. Swales was concerned for the noise
Decision:
Doyle motioned to form a subcommittee with Traffic Safety Commissioners, local residents and Parks
Staff to put in additional fencing along North Mountain Park. Swales seconded the motion and would
like to amend the motion to add the fire department. Vote passed unanimously.
Swales motioned to accept staff recommendation to apply two 6 foot wide 25 MPH pavement markings
to be installed north of Hersey Street and south of the Bear Creek Bridge. Seconded by Hammond and
passed unanimously.
5. Traffic Speeds Concerns on South Walker Avenue ,
Susan Roudebush, 1615 Peachey Road, sent a letter requesting that speed calming features be
installed on Walker Avenue to slow traffic. She suggested that a center median, bik~e lanes and
sidewalks be installed.
Most of the features that Ms. Roudebush is suggesting would not be possible without a full and
complete reconstruction of the street. At 36 feet wide Walker Avenue is not wide enough to
accommodate bike lanes, parking lanes and a center median. To accommodate all of those features
would require a finished surface 56 feet in width. Since the right of way is only 60 feet wide there
would be no remaining room for sidewalks or utilities. If on-street parking were eliminated entirely a
width of over 40 feet would still be required. These options are all very costly and depending on how
extensive the work, costs could run well over $800,000 to complete. Obviously this is not a budgeted
project and is unlikely to be so in the near future as there are many more pressing needs within the
City's transportation system.
The street is however of a classic design that does promote faster traffic and, as indicated by the
attached speE~d study, there is a significant speeding problem on the street.
The street, south of Siskiyou Boulevard, is 36 feet wide with unrestricted parking on both sides of the
street. The alignment is straight and the average percent of grade is 80/0. The ADT is 2977 vehicles per
day and therE~ are no traffic controls be~een Peachey Road and Siskiyou Boulevard.
Lackiog a major budget allocation to physically alter the configuration of the street, we are forced to
look at more economical and less intrusive means of slowing traffic on Walker Avenue. Following are
some suggestions for some less costly, but effective means to help slow traffic:
1. Increase police enforcement;
2. Use of the radar speed display unit;
3. Display of "Keep Kids Alive Drive 25" yard signs.
Discussion:
Olson was surprised at the speed study results. The 85th percentile speed was 35 MPH with an
average speed of 29 MPH. The street is straight and wide with a steep downhill grade similar to many
streets in Ashland. There are not many stops along the street because it is the collector. The
neighborhood has not been notified yet of the speed study.
Busse lives in the neighborhood and is not surprised at all by the outcome of the study. There are a lot
of high speeds combined with pedestrians who use the street because of the lack of sidewalks. She
asked if more speed signs could be installed. Olson would like to spend some time on this problem.
Busse commented that families and exercisers use the street as a travel path to the TID ditch path.
Olson suggests putting on the agenda in a few more months so that he can research more data.
Traffic calming can be looked at, but the size of the street will mean costly improvements. The project
may need to be broken into phases.
Swales commented that it was similar to other street designs where narrowing the travel lanes was
beneficial and tends to slow drivers down on inclines. Olson said with the 60 foot right of way is wide
enough for isllands to be considered.
The CERT program depicted Walker as one of the travel paths in case of wildfire. It is the street
designated for emergency vehicles to go up while residential travel goes down the hill on another
street. Consideration of traffic calming should take this into account.
Decision:
Doyle motioned to accept staff recommendation and place the radar reader board on the street,
increase enforcement and encourage the use of the KKA Drive 25 signs and revisit with more
comprehensive solutions in six months time. Seconded by Swales and passed unanimously.
C. Follow-Up on Previous Actions
D. Traffic: Safety Education: Oregon Transportation Safety Conference, September 19-21 at
Shalishan: Olson will be attending.
E. Development Review:
F. Capital Projects Update: Walnut Street has been delayed because of the amount of funding
available. The street would be about $1,000,000 to improve to AASHTO standards. The
funding depends on the street being done to these higher standards. The AASHTO standards
are higher than City standards, but the City does not currently have the funds to do the
improvements. It was cut from the funding so that Eureka and C Streets could be improved.
Originally all three streets were included in the project.
G. Other
1. Bike and Pedestrian Commission: Joint meeting has been brought up. There is discussion
on whether to attempt combining the commissions or to have a co-commissioner similar to
David Chapman.
2. ACTS Mini-Grant:
3. Pedestrian Only Signage: Doyle asked if this was going to be repainted onto the sidewalks
to warn bicyclists and skateboarders of unauthorized use of the sidewalk. The stencil is
available, but someone will need to be the coordinator for the work to be done.
4. Winburn Way Parking in the plaza area has always been in short supply and parking for
authorized vehicles and City staff has reflected that shortage with a continually shrinking
number of authorized parking spaces.
The ten City vehicles based at the Community DeveJopment and Engineering Services "..
Building continually vie for the six available authorized parking spaces. This is compounded
by the steady stream of public works vehicles that visit on a daily basis.
In reviewing the Winburn Way parking scheme, additional parking can be created without
impacting the traffic flows or neighboring businesses. It is suggested that: four additional
authorized parking spaces be marked on the east side of Winburn Way just north of the end
of the head-in parking area. (See attached map.) In addition to the four authorized parking
spaces, an additional 15 minute space can be created on the west side of Winburn Way
adjacent to the Planning / Engineering Building. Under current street standards the.street is . .
wide enough to support this additional parking. If you concur with this recommendation, the
Street Division can make the change shortly. .
Discussion: Olson reported that the response for this request was not well received by the
City Administrator. This would create four more parking spaces for authorized City vehicles.
Swales is concerned that the crosswalk is very busy on the bridge and the corner obstructs
visibility for drivers. He recalls that the parking spaces which used to be next to City Hall for
authorized vehicles were never filled to capacity and citizens found that very frustrating.
Lamb concurred with Swales on the visibility issue. The window of her office faces out to
the street and she sees many situations where the corner becomes very congested with
delivery drivers and emergency vehicles parking on the bridge and constricting traffic.
Olson said there were six existing authorized parking spaces now and these would be
additional. Olson asked if the commission would consider using this as open parking with a
2 or 4 hour limit.
Decision: Swales motioned to add a third 15 minute parking space in front of the
Community Development and Engineering Services building.at51 Winburn Way, but not
approve the additional parking across the street from the building. Hammond seconded the
motion and it passed unanimously.
IV. Adjourned 9:30 PM
CITY ()F
AS H Lfl~N D
Council Communication
Approval of Sole-source Procurement Greater than $75,000 - SPORTS LIGHTING
~
Meeting Date: September 20, 2005
Department: Finance - purChaSin~
Contributing Departments: Ashland P & Recreation
Approval: Gino Grimaldi
EstimatectTime: Consent Agenda
Primary Staff Contact: Lee Tunebelrg
E-mail: tuneberl@ashland.or.us
Secondary Staff Contact: Don Robertson
E-mail: robertsd@ashland.or.us
Sourcing Method:
Under the Ashland Municipal Code, public contracts for the acquisition of compatible goods and services required
for the efficient utilization of existing goods and services are exempt from the competitive process; therefore,
public contracts for compatible goods and services can be awarded directly through negotiations with the supplier
or service provider.
Section 2.50;070 Formal Competitive Selection Procedures-Exemptions.
All public contracts shall be based upon formal competitive selection requirements of O~S 279B.1050(1) or ORS
279C.335(1), except as expressly provided in this subsection, or by subsequent ordinance or resolution.
E. Contracts for goods or services, or a class of goods or services, which are available from only one
source. To the extent reasonably practical, the Purchasing Agent shall negotiate with thH sole source to
obtain contract terms advantageous to the City. Sole source contracts for goods or services, or classes
of goods or services, which are available from only one source which exceed $5,000, but do not exceed
$75,000, must be approved by the Purchasing Agent. Sole source contracts for goods or services, or
classes of goods or services, which are available from only one source which exc4~ed $75,000,
must be approved by the Local Contract Review Board. The Purchasing Agent shiall provide
public-notice via the City's Internet website of the determination of a sole-source c:ontracttbat.
exceeds $75,000 at least fourteen (14) days prior to the LCRB approval. The determination of a
sole source must be based on written findings that may include:
1. That the efficient utilization of existing goods requires the acquisition of c~Jmpatible goods
or services;
2. That the goods or services required for the exchange of software or data with other public or
private agencies are available from only one source;
3. That the goods or services are for use in a pilot or experimental project;
4. Other findings that support the conclusion that the goods or services are i:lvailable from
only one source;
Statement:
This action is to request approval from the City Council, as the Local Contract Review Board, to enter into a public
contract deemed to be a Sole-source Procurement. It has been determined based on written findings that the
r~'
sports lighting equipment proposed for the baseball field at North Mountain Park be purchased directly from
Musco Lighting. The proposed equipment will match the existing equipment installed at the soccer field;
therefore, making the lamps and equipment interchangeable, and the control panel the same for ease of use and
maintenance.
Background:
The Ashland Parks and Recreation has received a proposal from Musco Lighting for a sports lighting system. The
proposed lighting design and equipment will match the existing lighting system, including'electrical controls and
the same wiring configuration, which was designed by Musco Lighting and installed at the soccer field at North
Mountain Park.
It was determined by the Ashland Parks Commission through an extensive public process that the lighting for the
baseball field should adhere to the same conditions and requirements as imposed for the soccer field. Both the
energy consumptiion and light spill are key issues of great importance to the Parks Commission.
The system beingl proposed is the Musco "Green" Lighting System which has been designed to substantially
reduce the costs of operating and maintaining a sports field lighting systemh It is also designed for efficient light
control with spill a.nd glare control features which will allow light to be focused directly onto the sports field and
away from adjoining properties; therefore, considerably minimizing light spill.
Proposal for Musco Lighting System: $100,800.00
Funding:
$35,000 - Baseball community via the Parks Foundation
$20,000.... Youth Activity Levy via the Ashland School District #5
$45,800 - Ashland Parks & Recreation Capital Budget
The installation of the sports lighting equipment will be coordinated by Parks staff, which will include hiring an
electrician to do electrical work, boring company to dig holes, and crane and operator to set poles.
Related City Policies:
AMC Chapter 2.50.070 (E) Sole source contracts for goods or services, or classes of goods or services, which are
available from only one source which exceed $75,000 _must be approved by the Local Contract Review Board.
The Purchasing Agent shall provide public notice via the City's Internet website of the determination of a sole-
source contract that exceeds $75,000 at least fourteen (14) days prior to the LCRB approval.
AMC Chapter 2.50.060 (2) The Purchasing Agent is authorized to recommend that the Local Contract Review
Board approve or disapprove contract awards in excess of $75,000, or to change orders or amendments to
contracts of more than $75,000.
Council Options:
Local Contract Re!view Board can approve the public contract deemed to be a Sole-source procurement or decline
to approve the public contract deemed to be a Sole-source procurement.
Staff Recommendation:
Staff recommends that the City enter into a Public Contract with Musco Lighting based on the written findings.
~~,
Potential Motions:
Local Contract Review Board moves to approve the Public Contract deemed to be a Sole-source Procurement.
Attachments:
Copy of Public Notice published on City website September 6,2005
Proposal submitted by Musco Lighting
Written Findings provided by Don Robertson
~~.
...11
Lay 01 A.SnlanCL, vregon - '--llY l'~ews
rage 1 ot 1
PUBLIC NOTICE - Musco Lighting
Sole-source F'rocurement
First date of JJublication: September 6, 2005
It has been determined based on written findings provided by Don Robertson, Ashland Parks Director, that the following goods or
services are available from one source.
The Ashland Parks cmd Recreation has received a proposal from Musco lighting for a sports lighting system that will be installed by
Park staff at the baseball field at North Mountain Park. The proposed lighting design and equipment will match the existing lighting
system, including electrical controls and the same wiring configuration, which was desig-ned by Musco lighting and installed at the
soccer field at North Mountain Park.
It was determined by the Ashland Parks Commission through an extensive public process that the lighting for the baseball field
should adrtere to thl~ same conditions and requirements as imposed for the soccer field. Both the energy consumption and light
spill are key issues of great importance to the Parks Commission.
The system being proposed Is the Musco "Green" lighting System which has been designed to substantially reduce the costs of
operating and maintaining a sports field lighting system. It Is also designed for efficient light control with spill and glare control
features which will (1lIow light to be focused directly onto the sports field and away from adjoining properties; therefore,
considerably minimizing light spill.
Proposal for Musco Lighting System: $100,800.00
Funding: $35,000 - Baseball community via the Parks Foundation
$20,000 - Youth Activity Levy via the Ashland School District #5
$45,800 - Ashland Parks & Recreation Capital Budget
The contract terms, conditions and specifications may be reviewed upon request.
An affected person may protest the determination that the goods and services are available from only one source in accordance
with OAR 137-047-0710. A written protest must be received in the City of Ashland, Purchasing Office, 90 N. Mountain, Ashland, OR
97520, within seven (7) days after the first date of public notice of the Sole-source procurement.
This public notice is being published on the City's Internet World Wide Web site at least fourteen days (14) prior to requesting the
approval of the Locell Contract Review Board as required by Ashland Municipal Code 2.50.070 (E).
This public contract will be presented to the City Council on Tuesday, September 20, 2005.
Kari Ann Olson
Purchasing Representative
Tel: 541-488-5354
Fax: 541-488-5320
TrY: 800-735-2900
http://www.ashland.or.uslNews.asp?NewsID= 1315&Print=True
9/6/2005
BILL OF MATERIALS
DATE:
FROM:
TO:
rROJECT:
August 29th, 2005
Tim Butz - Musco Sports Lighting, LLC
Mr. Don Robinson
North Mountain Park Baseball, Ashland, Oregon
Tim Butz
Musco lighting
Phone: 503/682-2~151
8771927-4i77 toll free
Fax: 503/682-4S39
E-mail: tim.butz@musco.com
30250 SW Parkway Ave, Suite 3
Wilsonville, OR 97070
www.musco.com
We are pleased to submit the following Quotation for the supply of a MUSCO Lighting Syste:m.
LIGHT STRUCTURE SYSTEM. GREEN TECHNOLOGY
. Maintained Illuminance - Infield - 50 fc
. - Outfield - 30 fc
. Uniformities - Infield - 2.0: 1.0
. - Outfield - 2.5: 1.0
. Maintenance factor - 0.80
. Seven(7)-:-70&:80ft galvanized steel poles;:
. Seven :(7) - Pre-cast, pre-stressed concrete foundations.
. Thirty Five (35) --1500 watt sports-Cluster Green spill and glare controll fixtures.
. LCC, Lighting .Control Cabinet.
. Painted product, poles, crossarms, fixtures and ballast boxes painted black to
match soccer.
. 10 year parts and 2 year lamp warranty.
Total Price for Equipment and Delivery......,...................................$100,:BOO.00
PRICE BREAKDOWN
Poles and fixtures
. Seven (7) poles each clw pre-cast foundations, fixtures wiring harnesses and
ballast boxes.
2 - 70' poles. clw 4 fixtures
1 - 80' poleclw 4 fixtures
3 - 80' poles clw 5 fixtures
1 - .80' pole clw 8 fixture$
$8,997.00 each
$11,113.00 each
$12,550;00 each
$17,043.00 each
Total Pole Price.. ... .... ... ..... ....... ... ..... ....".. ..... ........................ .... ..$83,,800.00
r:v-v?...0.......cc....
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mu~~.
IJfIlPf
Tim Butz
Musco Lighting
Phone: 503/682-2951
8771927-4m toll free
Fax: 5031682-4539
E-mail: tim.butz@musco.com
30250 SW Parkway Ave, Suite 3
Wilsonville, OR 97070
www.musco.com
Painteci Product
· Powder coat black paint over galvanizing, poles, crossarms, fixtures and ballast
boxes.
Total Price for Painted Product. ................................................... ..$14,000.00
Control Cabinet
· Contactor cabinet clw contactors and on/off/auto switches.
Total Price for Control Cabinet................................................ ......$3,000.00
Notes:
1. The above price includes delivery of equipment to site.
:2. The above price includes powder coat painting of poles (Black, to match
Soccer), crossarms, electrical enclosurers, fixtures and all associated
hardware. Painting will be completed after galvanizing to insure durability.
:3. 4 week delivery of all above equipment. .
~...........
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<(~, ........../ v
mu~.
Tim Bull
Musco Lighting
Phone: 503/682-2951
8771927-4m toll free
Fax: 5031682-4539
E-mail: tim.butz@musco.com
30250 SW Parkwa~, Ave, Suite 3
Wilsonville, OR 97070
www.musco.com
Liaht Structure System. Poles. Bases. Liaht fixtures. Crossarms and Ballc!lst Boxes'
..
. Sportscluster-2 1500 watt metal halide light fixtures with lamp, pre-assembled,
pre-wired and pre-aimed.
. Galvanized steel poles with pre-stressed concrete bases.
. All metal components galvanized to ASTM-123 standards or are stainless steel
with impegard coating.
. Ballasts, capacitors, terminal block and fuses remotely located from the lamps
in a NEMA-3 rated electrical box.
. Electrical enclosure (ballast box) located on the pole about 10ft above grade,
completely factory wired and tested.
. Individual fixture fusing.
. All Fixture/Crossarm wiring will be complete enclosed in a steel racew;ay.
. Each pole will be supplied with pre-assembled, pre-tested Mylar wrapped wiring
harnesses for connection to terminal strips.
. Composite Beam-Loc aiming with memory pin for ease of maintenance.
. Entire system uses only UL listed components, making up a completE~ UL listed
system.
. All mounting hardware.
. 10 year aiming, materials and workmanship warranty.
ill 10 year parts warranty.
. 2 year lamp warranty.
Light~Structure System as Manufactured by MUSCO SPORTS LIGHTING will arrive
with pre-cast concrete bases, galvanized slip fit pole sections and the complete
luminaire assemblies. The entire luminaire assembly will arrive pre-aimed, pre-wired
and fully assembled. Crossarms will arrive welded to the pole top section Qlfthe steel
pole. The electrical enclosure compartment containing ballasts, capacitors, individual
fixture fusing and disconnects will also be pre-wired and ready to attach to the the
hardware that has been welded to the base section of the steel poles approximately 10
ft above grade. The wiring harnesses which run inside the steel poles will bE~ complete
with quick connect plug-ins on both ends for trouble.'free connections at the pole top
and inside the electrical enclosures.
~o
mu~.
It.JTtzOP~I~6t. . .
..
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For your budget,
. for the environment.
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..;};I" 30 '1€,A.fZ.~ OF1t~ittJOL06t'1 ItJtJoVA:r10tJ. N
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Musco's Light-Structure 6tf2.€€t.Jn
Musco's Green friendly system will reduce by half or more, the cost of
operating and maintaining your ballfield lighting system.
~ .
For Your Budget
Innovative photometric improvements_of~~e luminaire
result in substantially more efficient light control:
Savings
Musco's evolution of fundamental lamp principles creates
a new operating system - Smart Lamp1ll.
. 25 Year Life Cycle Cost Savings
Prior Technology Fixture Quantity 52
Light,Structure Green1ll Fixture Quantity 32
1. Energy - photometric improvement
2. Group Relamp
3. Lamp Maintenance
4. Energy - controls
5. Labor - controls
f:qltrt:t.#ffqtt~~J'IPg.$~': <'
$23,080
$16,250
$3,750
$5,770
$10,000
......:'.'i!!iL.~.5{.;..8.";~:8..\5'\\'O'<;1i
.. .'.:'>:":"~.,..., ....../..
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1. 300 hours per year, 9t per kilowatt hour 4. 25% savings by switching on and off
'.'~. .. 2. $125 per luminaire for relamp labor 20 minutes closer to actual usage time.
and materials. 5. 15 minutes 1,lbor for tuming on and for
3. Average of 7.5 repairs at $500 each. off at $8labo1r rate -1000 operations.
. . .
for a More Energy Conscious Generation.
Amazing new technology. . . big cost benefits.
And best of all, it does wonderful things for the adjoining environment. It puts much less
light on nearb~f properties. It protects the beauty of the dark night skies.
..>
For The E:nvironment
Spill and glare control features are now a standard part
; of every luminaire at no eXtra cost.
This green generation luminaire system cuts spill by
half or more, even when compared to Musco's prior
industry-leading technology;
Less Spill
360'.x-2251'~SoccerField
30fc Average Maintained
30fc Constant Illumination
Light.Structure Fixture Type Llght.Structure Green-
with Total Light Control'"
photometric option
1500W MZ
lamp Type
1500W MZ
Now 25 years of unprecedented, troub'le.zfreeoperation
Musco's ?!onsulM 25- warranty and maintenance program guarantees:
· Constant light levels and group lamp replacements at the end of rated lamp life
· Reduced ener~JY consumption
· Monitoring, maintenance and remote on/off control services
· System structural integrity
C2OO5 Musco lighting . BLSG3
Light-Structure Greenn.t System - still Five Easy Pieces'" plus.:
Improved Lumlnalre Efficiency
1. Reflector system: More than 2000 photometric patterns provide optimal ~
energy efficiency and minimal spill light for each project.
2. Visor System: Several visor choices provide energy efficient light on the field
and minimal spill light. The aerodynamics reduce wind load on the poles.
3. Side Shift Beam Control: Beams can be adjusted within the luminaire ...:
horizontally as well as vertically. We can now custom fit the light to the corners.
Smart Lamp'" Operating System
1. Lamp: 30 years of lamp experience has taught Musco how to operate the lamp with
less energy and extend its life with a system of timed power adjustments.
2. Geared tilt adjustment: With a geared leveling mechanism, the lamp arc tube
operates in the energy advantageous horizontal position.
Increased Durability, Assured Results
1. Die-Cast aluminum reflecto~llousing: Pwvi4es_~ rugged foundation for
building and maintaining a sophisticated photometric unit.
2. Gasketing: Improved material and gasket system design virtually eliminate
.. ou~ing" and other contamination of the reflectors and lens.
3. Factory Assembled Luminaires: The lJIminaire ships totally assembled:
avoids contaminants, saves time, improves aiming accuracy.
4. Attaching Mechanism: The factory assembled luminaire connects electrically
and structurally to the crossarm with one simple attachment.
5. Factory Aiming: Musco's well established service of factory aiming is even better
with Light-Structure Green"" . . . field changes can still be done.
Solid control and flexible management
1. Controls and monitoring: This system. in one simple cabinet, included in the
base price, saves energy and gives you a solid, flexible management tool.
2. Control Link Central": Real people at Musco, 24/7, support the operation of
your lights... .from office, field or home. . . benefits field users and neighbors.
Ultil11~~e J~arantee
With--Gr~e.G'e-neration Lighting, Musco's Constant 25"" guarantees it all for
25 years, plus free relamping at the end of the lamps rated life. All of this is assured
by Musco's field service department and their technicians.
Light Structure Green'" is the result of more than a dozen
inventions and innovations from more than 10 million dollars
of research and capital investment by Musco.
mu~~.
~
We Make It Happen.
800/825-6030
www.musco.com
e-mail: lighting@musco.com
2. Wire Harness
3. Steel Pole
4. Electrical
Components
EnclO$ure
5. Precast
Concrete
Base
_..- _Idor_ _ prvIo<*d 111"-"'- "'...
IaIowIng u.s. "-: 4'150607; 4725834; 4721077: 48111874; 484~; .
_718; lO7I82II; "M557: 11.1813: 1211473; 12211e8~; U77tIILpee478:
14Z32II1; 1428577; 15000537: 1707142: MOOO48: 1111.1; 1851721; 0038338.
8203178: 82S05M: 8340710; aeaez; .78277; 8881110; 03371.: .
03537t7: D353e11: 0411081. CeMda "-: 1114711: 73755: 7483t; 89318.
2008741; 2021850: 2021033; 103&014: 1018281; 2110014: 2200511; 2200515;
23712711: 23712113. EPC P_: 440531.1o\PIoO P_: 175813; 183225.
0IhI0' ..-. pending.
ASHILAND PARKS AND RECREATION COMMISSION
340 so. PIONEER STREET
ASHLAND, OREGON 97520
COMMISSIONERS:
Diane Amarotico
JoAnne Eggers
Michael Gardiner
Jim Lewis
Rich Rosenthal
Don Robertson
Director
TEl.: (541) 488-5340
FAX: (541) 488-5314
MEMORANDUM
TO
Lee Tuneberg
FROM
Don Robertson, Director
DATE
September 7,2005
SUBJECT
Single-SoUrce Purchase Request Findings for Field Lights
Action Reauested
Grant single-source purchase status to. Musco Li~ting>to:rffi~PJJrpose of purchasing
baseball field lights. at North Mountain Park. '
Backeround
Several years ago, Ashland \arks an.d Recreati~n went t!1r?ugb aC()FBf~~~ijsi,,~ process
to light the soccer field atNorth,>Mountai9,Farl<~.){he> l~ght 'ins~ents' sel~pted for the
task we:re those pr()"ided~~by <Mu~cO~ighiing;>'the'~~re s~~~.ctedina ~ompetitive bid
process that specifi~d a>nuIDb~l"of > reqJJir~myn!. .....;,.~y:dil1g>;Ji~l1tiq.~ ~f~qi:~cy, powder
coating of poles and instruments, low-energy consumptim.l, loIig-teiftl warranty, ease of
installation, and desirable design elements.
This fiscal year, tbeicoIl1l11ission undeIwent an extensiVe public process to determine
whether they should allow the baseball field to oe lit at North Mountain Park. The
conclusion was that the field should be lit with the same conditions and requirements that
were inlposed upon the soccer field. In the years since the lighting of the soccer field,
Musco has refined their product further to generate additional electrical savings by as
much as 40% from the previous model. Further, through the use of new technology, the
amount of light spill and glare has been greatly reduced. They clearly lead the industry in
these categories. Both energy consumption and light spill are key issues of great
importance to the commission.
Home of Famous Lithia Park
The commission and staff wish to purchase Musco lights for the baseball field for the
following reasons: the energy reduction and light spill reduction qualities of these
particular lights are unequalled in the sports lighting business; the current system
(electrical controls and wiring configuration) is compatible with the proposed baseball
lights; the design features of the park are based on the Musco system; and the proposed
lights have been proven to be successful with the current lights.
Based on these facts, staff recommends that Musco Lighting be designated as a single-
source supplier for the baseball field lights at North Mountain Park. The cost of the lights
will be $100,800.
cc: Kari Olson, Purchasing Representative
CITY 4DF
ASHLfl~ND
Council Communication
Approval of Public Contract Greater than $75,000 - ELECTRIC METERS
Meeting Date: September 20, 2005 Primary Staff Contact: Lee Tuneberg f1J'1/~
Department: Finance - purchas~'n E-mail: tuneberl@!ashland.or.us
Contributing Departments: Secondary Staff Contact: Dick Wanderscheid
Approval: Gino Grimaldi E-mail: wandersd(Q)ashland.or.us
EstimatecJ..Time: Consent Agenda
Sourcing Method:
Under the Ashland Municipal Code, if there are no exemptions or special circumstances, a formal competitive
selection process is required to enter into a public contract for goods and services greater than $E>O,OOO.
For this public contract, a Competitive Sealed Bid (Invitation to Bid) was the chosen solicitation method.
Statement:
This action is to request approval from the City Council, as the Local Contract Review Board, to enter into a public
contract for Sensus Single Phase Watt-Hour Electric Meters with ERT Modules with Pacific Metering. Pacific
Metering submitted the most advantageous bid to the City.
ERT Modules (Electronic Read Technology) allows the City to read these meters from a distance of 800 to 1000
. feet by sending an RF signal to our ITRON handheld meter reading units. All of the City's new mleters include this
ERT module, which could allow future meter reading by drive by or fixed network technology.
Background:
The goal of the Electric Department is to retain and secure a specific price for the cost of a guaranteed minimum
quantity of 2500 single phase watt-hour electric meters with ERT modules, which will be purchased as needed
during a 5-year contract term.
The Invitation to Bid was sent to (13) potential suppliers and three (3) suppliers responded to the bid. The bid
submitted by Pacific Metering is the lowest responsive and responsible bid that meets the City's specifications.
Pacific Metering:
Wesco:
General Pacific:
Price per meter
$59.85
$69.96
$81.50
Total for 2500 meters
$149,625.00
$174,900.00
$203,750.00
Previous price/Qtv 96
11/04 $81.75
N/A
7/05 $81.50
Price Comparison -
Cost Savinqs/Qtv 2500
$54,750.00
N/A
Bid same price
~~,
The potential savings is $54,125.00 between the highest and lowest bids, each of which meets the City's
specifications.
Related City Poli(:ies:
AMC Chapter 2.50.060 (2) The Purchasing Agent is authorized to recommend that the Local Contract Review
Board approve or disapprove contract awards in excess of $75,000, or to change orders or amendments to
contracts of more than $75,000.
Council Options:
Local Contract Review Board can approve the award of the public contract or decline to approve the award of the
public contract.
Staff Recommendation:
Staff recommends that the Public Contract for Single Phase Watt-Hour Electric Meters with ERT modules be
awarded to Pacific Metering as submitted in their bid.
Potential Motions;:
Local Contract Review Board moves to award the Public Contract.
Attachments:
Memo/Request for Bid
Bid T abulatjon
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CI1rv OF
ASHlLAND
Memo
DATE: 06/29/05
TO: Karl Olson
FROM: Dick Wandersc eid
SUBJECT: Meter Specific .
..
REQUEST FOR BID
Below is an outline of the Meter Specifications for single phase watt-hour meters with ERT Modules.
The Electric Department needs to receive bids for a 5-year contract to purchase a minirrLUm order of
2,500 meters, allowing this purchase to take place during the contract period. Our hope is to retain a
specific price for the cost of all meters purchased during this 5-year period.
METER SPECIFICATION SHEET
SINGLE PHASE WAIT-HOUR METERS WITH ERT MODULE
. SCOPE
The purpose of this specification is to cover the minimum requirements to obtain acceptable quality solid state 3
wire, single phase, Form 2S CL200; & CL320; Form 4S CL20, & Form 12S CL200 watt-hour e:lectric meters with a
radio frequency module installed that is compatible with the Itron F53 and FC 200 handheld with radio, a vehicle
based Itron mobile AMR collector or an Itron Fixed Network AMR system. The radio frequenc:y module must also
be capable of delivering an Interval Data Message to the Itron Fixed Network AMR system to c:alculate ANSI
standard deman~ time-of-use and load profiling information..
. GENERAL DESCRIPTION
The solid-state meter shall be a state-of-the-art measurement device, which utilizes industrial grade electronic
components. The meter shall allow quick and easy retrofitting of the meter with future functionality modules. The
measurement portion of the meter shall be housed in the base of the meter (Metrology) and the functionality will be
housed in the top module (functionality module). The calibration shall not be affected by changing the functionality
module. The energy version of the meter shall be available with a LCD, 5XI resister. The meter should also be
available with multifunction registers. The meter should also be upgradeable to different types of AMR
technologies.
, The solid-state meter shall be qualified as an ANSI Class 0.5 Accuracy meter and shall typically maintain an
accuracy of +/-0.3% or better throughout its entire operating range. The meter will be specified to function
accurately throughout the temperature range of 400C to +85OC. The meter must have the capability to accumulate
positive energy if the meter is inverted in the socket.
ELECTRIC DEPT
90 N Mountain
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541-488-5357
Fax: 541-552-2436
TTY: 800-735-2900
~~.
...~
The Standard meter shall have a poly cover. The meter must be available in all of the following forms:
Volts/Service Class Form DigitslMultiplier
120V 2-wire 100 IS 5x1
240V 3-wire 200 2S 5x1
240V 3-wire 320 2S 5x1
120V 2-wire 20 3S 5xl
240V 2-wire 20 4S 5xl
120V 3-wire 200 12S 5x1
120V 3-wire 200 25S 5xl
· METERJ[NG TECHNOLOGY
The meter shall utilize the Hall Effect or equivalent technology to perform its measurement. This measurement
'echnology shall be housed in the base of the meter. The meter should have permanent calibration for the life of the
meter. The meter will arrive with testing certifications.
· ANSI STANDARDS
The meter shall meet the following applicable standards:
ANSI C12.1-1988
ANSI C12.10 -1997
ANSI C12.20 (Class 0.5) -1998
ANSI C37.90.1 - 1998
ANSI C62.45 - 1992
IEC 61000-4-4
IEC 61000-4-2
FCC Part 15 (47 CFR 15)
· ENERGYIDEMAND REGISTERS
The standard demand meter shall be capable of displaying kWh. The display of these values must be programmable
up to a total of six digits. The same unit shall be capable of being electronically detented to prevent measurement of
reverse power flow. The meter shall also be able to meter bi-directional energy. There shall be two registers
(delivered and received) for this operation.
The meter shall also be capable of providing kW peak. For the meter versions with TOU capability, both the date
and time :shall be capable of being provided for the highest peak. The meter shall be capable of either block or
rolling demand intervals when calculating demand. The meter shall also be capable of doing previous interval and
present interval demand. The interval and subinterval lengths for the meter must be programmable.
· TIME-OF-USE VERSION
The TOU version of the solid-state meter shall be capable of four independent rate schedules plus a total rate. The
display shall have rate annunciators available with each demand and energy register which indicates.the rate period
for each quantity that is being displayed. In addition, eight season changes shall be available with each season
having the ability of being programmed with different daily and holiday rate schedules. The meter shall be capable
of displaying current season and last season registers, and capable of adjusting for daylight savings time.
· LOAD PROFILE VERSION
E~CTRIC DEPT
90 N Mountain
Ashland, Oregon 97520
www.ashland.or.U5
Tel: 541-488-5357
Fax: 541-552-2436
TTY: 800-735-2900
r~'
The mass memory version shall include the capabilities of the demand and TOU versions plus one: channel of mass
memory. The mass memory interval length must be programmable and independent of the demand interval length.
The meter shall have a data recording capability of32K of RAM.
. RADIO FREQUENCY VERSION
The meter shall be able to transmit energy via radio frequency and be totally Itron compatible. The meter should be
a one way, unlicensed device (transmitting via the 910-920 MHz frequency band) utilizing the Itron standard
consumption message protocol and should also be able to deliver an Interval Data message to Itron Fixed Network
AMR system.. The meter should be able to check for tamper conditions (removal and inversion). When these
conditions are present, the meter should increment a counter and transmit these numbers with the energy reading.
The meter's tilt sensor shall contain no mercury. To ensure no discrepancy, the meter shall have:a single energy
register that is the source of both the displayed value (on the meter) and the value transmitted over RF.
. RADIO FREQUENCY VERSION WITH DEMAND
The meter shall be able to transmit energy and demand values via radio frequency and be totally Itron compatible.
The meter should be a one way, unlicensed device (transmitting via the 910-920 MHz frequency band) utilizing the
ITRON standard consumption message protocol and should also be able to deliver an Interval Da.ta Message to a
Itron Fixed Network AMR system. The meter should be able to check for tamper conditions (removal and
inversion). When these conditions are present the meter should increment a counter and transmit these numbers
with the energy and demand readings. The meter's tilt sensor shall contain no mercury.
. WARRANTY
Vendor warrants to the City of Ashland that any goods/equipment furnished will operate and function in the manner
represented by vendor and will achieve the performance stated in the material specification when operating within
the design conditions described therein.
Vendor warrants the goods/equipment furnished are free from defects in material and workmanship, and agrees to
repair or replace any unit that is unsuitable for operating or fails in operation during normal and proper use,
including al parts and labor at no cost to the City of Ashland.
The City of Ashland requires a minimum warranty period of eighteen (18) months after the date offmal acceptance
unless vendor routinely and normally offers an extended period beyond the eighteen (18) months, which extended
period, shall apply to this.
ELECTRIC DEPT
90 N Mountain
Ashland, Oregon 97520
www.ashland.or.u5
Tel: 541-488-5357
Fax: 541-552-2436
TIY: 800-735-2900
r~'
CITY OJF
ASH LAI\T D
Council Communication
Meeting Date:
Department:
Approval:
September 20, ~5
City Recorder
Gino Grimaldi ~
Liquor License Application
Primary Staff con~bara Christensen
488-5307 christeb@ashland.or.us
Estimated time: Consent Agenda
Statement:
Liquor License Application from Gaetano Siragusa dba II Giardino Cucina Itliana
Background:
Application for liquor license is for new license.
The City has determined that the license application review by the. city is set forth in AMC
Chapter 6.32 which requires that a determination be made to determine if the applicant complies
with the city's land use, business license and restaurant registration requirements (AMC Chapter
6.32).
In May 1999, the council decided it would make the above recommendation on all liquor license
applications.
Council Options:
Approve or disapprove Liquor License application.
Staff Recommendation:
Endorse the application with the following:
The city has determined that the location of this business complies with the city's land use requirements
and that the applicant has a business license and has registered as a restaurant, if applicable. The city
council recommends that the GLCC proceed with processing of this application.
Potential Motions:
Motion to approve Liquor License application.
Attachments:
None
IIW.~
11J_1I
CITY OF
ASHLAJ\ID
Council Communication
Meeting Date:
Department:
Approval:
September 20, 2~
City Recorder
Gino Grimaldi (
Liquor License Application
Primary Staff Contact: B~ Christensen
488-5307 christeb@ashland.or.us
Estimated Time: Consent Agenda
Statement:
Liquor License Application from Stephen Sumrell dba Los Gordos at 33 3rd Street
Background:
Application for liquor license is for new license.
The City has determined that the license application review by the city is set forth in AMC
Chapter 6.32 which requires that a determination be made to determine if the applicant complies
with the city's land use, business license and restaurant registration requirements (A.MC Chapter
6.32).
In May 1999, the council decided it would make the above recommendation on all liquor license
applications.
Council Options:
Approve or disapprove Liquor License application.
Staff Recommendation:
Endorse the application with the following:
The city has determined that the location of this business complies with the city's land use requirements
and that the applicant has a business license and has registered as a restaurant, if applicable. The city
council recommends that the OLCC proceed with processing of this application.
Potential Motions:
Motion to approve Liquor License application.
Attachments:
None
r~'
CITY OIF
ASH LAf\I D
Council Communication
Avista Corporation Gas Franchise Renewal
Meeting Date: September 20, 2~005
Department: Legal
Contributing Departments:
Approval: Gino Grimaldi
Primary Staff Contact: Michael Frane1l488-5.350
franellm(lV,ashland.or. us
Secondary Staff Contact:
Estimated Time: 10 minutes
Statement:
The A vista Corporation natural gas franchise expired this year. The attached franchise with
Avista comprehensively addresses the tenns and conditions of their right to use the public rights
of way within the city. The franchise addresses the fees to be charged, the infonnation to be
provided to the City concerning their facilities, relocation responsibilities and liability
responsibilities. The proposed franchise is for a ten-year tenn. Under the franchise, Avista will
pay 5% of their gross revenues generated from delivery of natural gas to customers inside the
City.
Background:
A vista provides natural gas to customers within the City of Ashland. Most of the gas lines used
to delivyr gas to customers are located within the public rights of way. A vista has a franchise
agreement with the City for the location of their lines and facilities within the public rights of
way. The ten-year franchise agreement expired this year. We have negotiated a nevv agreement
with A vista covering their rights and responsibiliti(~s within the public right of way. Attached is
the proposed new franchise agreement.
Related City Policies
The proposed franchise subjects A vista to the right of way excavation requirements found in
Ashland Municipal Code Title 13, Chapter 12.
Council Options:
The Council can accept the franchise renewal by passing and adopting the attached ordinance at
second reading. The Council could direct staff to negotiate further with A vista, providing staff
specific direction on additional desired tenns.
Staff Recommendation:
Staff recommends the Council adopt an Ordinance of The City of Ashland, Oregon, Granting a
Franchise to Avista Corporation for the Construction, Operation, and Maintenance of Natural
Gas Facilities Within the City of Ashland, Oregon, on second reading by title only.
1
ri.'
Potentiall'r'lotions:
I move the Council pass and adopt Ordinance No. _, an Ordinance of the City of Ashland,
Oregon, Granting a Franchise to A vista Corporation for the Construction, Operation, and
Maintenance of Natural Gas Facilities Within the City of Ashland, Oregon, on second reading by
title only.
Attachments:
Proposed Franchise Renewal Ordinance
Expired Franchise Ordinance
2
G:\legal\Mike\Cou:t1cil Communications\Avista Franchise CC 9OS.doc
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF ASHLAND, OREGON, GRANTING A
FRANCHISE TO AVISTA CORPORATION FOR THE CONSTRUCTIIDN,
OPERATION, AND MAINTENANCE OF NATURAL GAS FACiliTIES WITHIN THE
CITY OF ASHLAND, OREGON
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOllOWS:
~
SECTION 1. Subject to the terms and conditions hereof, City grants to Avista
Corporation (Grantee), its successors and assigns, for a period of 10 years from the 18th
day of March, 2005, the right, privilege, and franchise to construct, maintain, operate,
use, repair and/or replace a system of conduits, mains, and pipelines, together with the
appurtenances thereto, in.the. streets, alleys, avenues, and thoroughfares of 1the City of '.
Ashland, County of Jackson, State of Oregon, for the purpose of supplying, transmitting,
distributing, and selling artificial, natural, or mixed gas to any and all persons, firms and
corporations within the said city and beyond the corporate limits thereof for Ii~~ht, heat,
. power, or for any other lawful purpose.
SECTION 2. This franchise is granted and the continuance hereof is contingient upon
and subject to the following conditions:
a) All installations of pipes, mains, and other conduits shall be underground
and in accordance with the city's standards and specifications for public
works as they now exist or may be hereinafter amended, and at such
locations and depth (not less than eighteen inches (18") below the
established grade line, except with the consent of the city) as shall not
interfere with the use of such streets, alleys, avenues, or thoroughfares by
the city or others for the maintenance, use, and repair of sewers, water
mains, pipes, conduits, electrical circuits or other installations then in
place, and shall be so laid as to do no injury to the propBLU_SeJlltsuch
streets, alleys, avenues, and thoroughfares, nor to private property
adjacent thereto, and shall be maintained in a good and workrT1anlike
manner as may now or hereafter be provided by the laws of th~e State of
Oregon and ordinances of the City of Ashland and lawful regulations
issued pursuant thereto, respectively. The grantee shall recoglnize and
comply with the city's excavation ordinance, in Ashland Municipal Code
Title 13, Chapter 12, as it currently exists or as it may hereinafter be
amended by the City of Ashland.
b) . The grantee- shaH 'fi.le with the office of the City Administrator an accurate
plat on all portions of its distribution system that are located on the streets
and alleys of the City of Ashland, and shall keep and maintain said plat in
a current condition, in order that at all times the City of Ashland shall be
fully advised as to the location of all of the Grantee's installations on said
streets or alleys.
Gas Franchise Agreement
G:\legaI\Mike\Ordinances\Avista Franchise 2005(2).doc
Page - 1
c) The grantee shall promptly upon laying, replacing, or repairing said pipes,
mains, and other conduits, or any part thereof, at its own cost and
expense place said streets, alleys, avenues, and thoroughfares, or so
much thereof as have been damaged thereby, in as good order and
condition as they were before being-disturbed or excavated for the
purpose of laying, placing, or repairing said pipes, mains, and other
conduits and such repair shall be in accordance with city specifications
and in accord with Title 13, Chapter 12 of the Ashland Municipal Code.
The grantee shall assume all liability for damages to persons or property
which may arise from the construction, repair, or operation of said pipes,
mains, conduits, or appurtenances and from the excavation of any street,
alley, avenue, or thoroughfare and the exercise of the privilege hereby
granted and shall at all times save the City of Ashland harmless from any
and all liability which may arise or be incurred therefrom, occasioned or
arising out of the exercise of the privileges hereby granted to the grantee.
d) Grantee shall perform all conStfl'JOO~stallation, repair or reloeation of
lines and appurtenances along or under the roads, rights of way or
properties subject to this Franchise in such a manner as not to interfere
with the construction and maintenance of other utilities, public or private,
drains, drainage ditches and structures, irrigation ditches and structures
located therein, nor with the grading or improvement of such roads, rights
of way or other public property subject to this Franchise.
e) The grantee, as consideration for the privileges hereby granted, shall
within sixty (60) days of the close of each quarter during each year during
the term hereof, pay to the City of Ashland a franchise tax or toll equal to
five percent (50/0) of the gross receipts of the grantee from the sale of gas
to users thereof within the City of Ashland during each of the franchise
quarters of each year throughout the term hereof. Further provided, that
in the event the Oregon Public Utilities Commission permits an increase in
the gross receipts, then grantee agrees, commencing with the next
succeeding quarterly payment, to pay to the City of Ashland a franchise
tax or toll' at the rate of the maximum percentage permitted by the Oregon
Public Utilities Commission of the gross receipts of the grantee as set forth
herein.
SECTION j~. The grantee shall keep books and records of its financial affairs for the
operation of its business in the city and said books shall cover only such business. The
city shall halve the right to inspect these books and records, at reasonable times and
places, with respect to all matters covered by this ordinance.
SECTION ~~. The grantee self insurers against liability~; -;The"gr.antee agrees to maintain
insurance reserves throughout the term of this franchise, insuring the grantee against all
damages in the minimum amount of (a) $250,000 for property damage in anyone
accident; (b) $500,000 for bodily injury or death to anyone person, and (c) $1,000,000
for bodily in.iury or death resulting from anyone accident, or in such amounts as
provided for City liability in the Oregon Tort Claims Act, ORS 30.265 et seq., as it exists
Gas Franchis.~ Agreement
G:\legaI\Mike\Ordlinances\Avista Franchise 2005(2).doc
Page - 2
today or hereinafter is amended, whichever is greater. The grantee agrees to indemnify
and hold the City harmless against any liability or cost arising out of or in connection
with actions by the Grantee, its officers, employees, agents, contractors and/or
subcontractors. In the event grantee's insurance reserves, for any reason, drop below
the minimums to cover potential liabilities as set forth in this paragraph GrantE3e shall
immediately notify City of the reserve deficiency and shall take necessary steps to bring
tha insurance reserves back up to minimum required amounts. During any p.3riod of
insurance reserve deficiency, Grantee shall not perform any work within the City of
Ashland until such deficiency shall have been corrected.
SEC]ION 5. The grantee shall promptly reimburse the City for any damage to city
property by reason of the installation, maintenance, or operation of said business within
the corporate limits of the City of Ashland.
SECTION 6. Grantor shall notify Grantee of any intended or expected requinement or
request to'relocate Grantee's facilities as early as practicable, but not latenthan::..t20,. ~~.
days prior to any such relocation when the requirement or request could have been
foreseen by that date. Grantor shall endeavor to cause any such relocation to be
consistent with any applicable long term development plan or projection of Grantor or
approved by Grantor. If, at any time, the Grantor shall cause or require the alteration or
the improvement (the "Improvement") of any road, highway or right-of-way wherein
Grantee maintains facilities subject to this franchise by grading or regarding, planking or
paving the same, changing the grade, altering, changing, repairing or relocating the
same or by constructing drainage or sanitary sewer facilities, the Grantee upon written
notice from Grantor shall, with all convenient speed, change the location or neadjust the
elevation of its system and other facilities so that the same shall not interfere with such
work and so that such equipment and facilities shall conform to such new grades or
routes as may be established. The relocation of Grantee's facilities shall be at the sole
expense of Grantee unless: (i) the Improvement was not paid for solely by public funds,
in which case the Grantor agrees to make reasonable efforts to facilitate an agreement
between the adjoining property owners or developers to pay for the costs of relocation;
or (ii) Grantor has failed to provide the required advance=ootice,-in which case, except in
the event of an emergency or in the event such relocation was caused by an
unforeseen event, any and all excess costs caused by the failure to provide such notice
shall be paid by Grantor.
SECTION 7. Grantee shall within 30 days after the passage of this ordinance file with
the City Council a written acceptance of the terms and conditions of this franchise. Said
franchise and privilege shall be granted upon each of the provisions and conditions
-herein contained and in consideration of the promise of the grantee to keep and
observe each of said provisions and conditions herein expressed to be kept and
observed by it and in acceptance of said franchise and privilege the grantee does agree
to keep and observe each of said conditions and provisions.
Gas Franchise Agreement
G:\legaI\Mike\Ordinances\Avista Franchise 2005(2).doc
Page - 3
SECTION S:. In the event that Grantor charges or imposes upon Grantee any fees,
taxes or other costs in connection with the issuance, maintenance, existence,
continuation, or use of the franchise, or the public rights-of-way governed hereby,
granted pursuant to this document, then Grantor shall impose equivalent charges, fees,
taxes or costs upon any other franchisee in the same business or competing with
Grantee.
SECTION gl. If Grantee shall willfully violate or fail to comply with any of the provisions
of this Franehise through willful and unreasonable neglect or willful and unreasonable
failure to he~ed or comply with any notice given Grantee under the provisions of this
grant, then IGrantee shall forfeit all rights conferred hereunder and this Franchise may
be revoked or annulled by the Grantor; provided, however, the Grantor shall give ninety
(90) days' ,^,ritten notice of its intention to revoke or annul the Franchise during which
period Grantee shall have the opportunity to remedy any breach.
'- SECTION 10. Any facilities and appurtenances incstreets, alleys, rights of way and
public plac€!s, incidental to the franchise system, that have been, or are at any future
time acquired, leased, or utilized in any manner by Grantee are thereupon to be
deemed authorized by and shall be subject to all provisions of this Franchise.
SECTION 11. Any subsequent additions or modifications of the boundaries of the
Grantor, whether by annexation, consolidation or otherwise, shall be subject to the
provisions of this Franchise as to all such areas. Grantor shall notify Grantee of the
precise scope of any change of boundaries not less than thirty (30) days prior to such
change becoming effective.
SECTION 12. This Franchise shall update and supersede all prior gas franchises for
the above stated purpose heretofore granted to A vista Corporation or its predecessors,
by Grantor, or its predecessors, and shall affirm, authorize and ratify all prior
installations authorized by permits or other action not previously covered by this
Franchise.
SECTION 13. The Franchise is granted pursuant Ashland Municipal Code and to the
laws of the State of Oregon relating to the granting of such rights and privileges by
Grantor. If any article, section, sentence, clause or phrase of this Franchise is for any
reason held illegal, invalid, or unconstitutional, such invalidity shall not affect the validity
of the FranGhise or any of the remaining portions. The invalidity of any portion of this
Franchise shall not abate, reduce, or otherwise affect any obligation required of
Grantee.
/I
/I
/I
Gas FranchisE~ Agreement
G:\legaI\Mike\Ordinances\Avista Franchise 2005(2).doc
Page - 4
SECTION 14. The right and privilege hereby granted shall become and be effective as
of March 18, 2005, and upon written acceptance of the terms and conditions herein
contained by the grantee within said period of forty (40) days after the passa~Je of this
ordinance.
The foregoing ordinance'was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the ~ day of September, 2005,
and puly PASSED and ADOPTED this
day of
, 2005.
Barbara Christensen,. City Recorder
SIGNED and APPROVED this
day of _
, 20051.
John W. Morrison, Mayor
Reviewed as to form:
Michael W. Franell, City Attorney
Gas Franchise Agreement
G:\legaI\Mike\Ordinances\Avista Franchise 2005(2).doc
Page - 5
IV?, J1~c,,: '" I f-.J-o
\,../ / J ~()
. ---...
ORDINANCE NO. 2363
AN ORDINANCE GRANTING TO CP NATIONAL, A CORPORATION, ITS
SUCCESSORS AND ASSIGNS, THE FRANCHISE AND PRIVILEGE TO
CONSTRUCT, MAINTAIN, OPERATE, USE, REPAIR, AND REPLACE A
SYSTEM OF CONDUITS, MAINS, AND PIPELINES, IN THE STREETS,
ALLEYS, AVENUES AND THOROUGHFARES" IN THE CITY OF ASHLAND,
COUNTY OF JACKSON, STATE OF OREGON, FOR THE PURPOSE OF
SUPPLYING GAS FOR LIGHT, HEAT, PO\ffiR, AND OTHER LA\~'FUL
PURPOSES TO THE INHABITANTS THEREOF.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOHS:
.~
SECTION 1. That subject. to the terms and conditions he]~eof, there
is he:eby Fanted. ef~ective as of ~~",.JL~,~5,. to CP. National,
a Ca11forn1a corporat1on duly author1zed to do bus1ness 1n the
.. State of Oregon, its successors and assigns,. (hereinafter called
~~~~i~85~ · tf~rri:~t~e~;~~i~~g~~ ~:f1r~~~hi::i~o l~~~s~~c~:'-
maintain, operate, use, repair and/or replace. a system of conduits,
mains, and pipelines, together with the. appurtenances thereto, in.
the streets " alleys, avenues, and thoroughfares of the City of
Ashland, County of Jackson, State of Oregon, for the pU.rpose of
supplying,. transmitting, distributing, and selling artificial~
natura.l, or mixed gas to any and all persons, firms, and corpor?--
tions within the said city and beyond the corporate litnits thereof
for light, heat, power, or for any other lawful purpOSE~.
SECTION 2. That the granting and continuance for the. t:erm above
. set forth of the rights , privileges ~ and franchise herE~by granted
is .and shall be subject to the following conditions:
(a) All installations of pipes, mains, and other conduits
shall be underground and in accordance with the city's standards
and specifications for public works as they now exist o~ may be
hereinafter amended, and at such loc-ations.~and depth (not Jess
than 18 inches below the es tab lished grade' line, except with the
consent of the city) as shall not interfere with the u.se of such
streets, alleys, avenues, or thoroughfares by the city or others
for the maintenance, use, and repair of sewers, water mains, pipes,
conduits, electrical circuits or other installations then in place,
and shall be so laid as to do no injury to the proper use of such
streets~ alleys, avenues, and thoroughfares, nor to private property
adjacent thereto, and shall be maintained in a good aIld workmanlike
manner as may now or hereafter be provided by the laws of the State
of Qregon and ordinances of the City of Ashland and lawful regulations
issued pursuant thereto, respectively. The grantee s11all recognize .
and comply with the city's excavation ordinance, which limits excava-
tion in newly paved streets, and is more fully set forth in
Chapter 13.12 of the Ashland l-1unicipal Code,. or as it may hereinafter
be amended by the City of Ashland.
Ordinance No. 2363
-1-
./
~ (b) The 5~antee shall file with the ~Lfice o~ the.Cit~
Administrator an accurate plat on all port10ns of 1tS d1str1-
bution system that are located on the stre~ts a~d alley~ of the
City of Ashland, and shall keep and mainta1n Sa1? plat 1n a cur-
rent condition, in order that .at all times the C~ty of Ashland
shall be fully advised as to the location of all of the grantee's
installations on said streets or alleys.
(c) The grantee shall promptly upon laying, replacit:lg, or
repairing said pipes, mains~' and other conduits, or any part
thereof, at its own cost and expense place said streets, alleys,
avenues, and thoroughfares, or so much thereof as have been damaged
thereby, in as good order and condition as they were before. being
disturbed or excavated for the purpose of laying, placing, or repair-
ing said pipes, mains, and other conduits and such repair shall be in
~ccordance with city specifications and in accord with Chapter 13.12
of the Ashland Municipal Code. The grantee shall assume all liabil-
ity for damages' to persons or property which may arise from the
construction, repair, or operation of said pipes,. mains, conduits,
or appurtenances and from t~e.ex.cavation of any street, alley, avenue,
or thoroughfare and the exercise of the privilege hereby granted and
s~al~. ~t all times save the:Citv of Ashlan.!LhitIJ:l!!g,M from any and all
l~ab~!~ty which may arise or be incurred therefrom, occasioned or
arising out of the exercise of the privileges hereby granted to the
grantee.' .
(d) The grantee, as consideration for thepriveleges hereby
gra~ted, shall ~!lNjl. R~...~~~,.o.f.,.~M...tlw.e,_~~~r
dur~ng each year during the t'ebri-"1iereo~, pay to the C~ty of Ashland
a fr~nchise tax or toll equal to three percent <J~Lsfth~..,g,rq.!i~ .
~e,ce~~ of the grantee .(rom the sale of gas to users~ereof:w~th~n
~y of Ashland during each of the franchise quarters of each
. year throughout the term hereof. Further provided, that in the event
'~*t.~rlc~i~~ta~~;R~iii tIf~~ i;~:~e~i~~~;: ~~~e?~~!f~ffi.fn"
of the gross receipts, then the grantee agrees, commencing with the
next Succeeding quarterly payment, to pay to the City of Ashland a. .
. . franchise tax or toll at the rate of the I!I~ percentage permitte4'
. by the Oregon Public Utilities Commission 'of the gross receipts of . ;
.the gr.antee as set forth herein.
SECTION 3. To'~he extent permitted by State Law, if the City levies
a utiI~~J;at,t or excise tax 9n the users of natural gas, then
the grantee agrees to collect and remit said tax to the City of Ash-
land at the same time as franchise payments are due to the City, and
the grantee shall be permitted to retain five percent (5%) of the total
tax collected to defray the cost of collection. .
Ordinance No. 2363
-2-
Thp ~rantee shall keep books P"~ records at its tin-
anc~a a ai~ r the operation of its b ess in the city and
said books shaLL cover only such business. fhe city shall have
the right to inspect these books and records, at reasonable times
and places with respect to all matters covered by this ordinance.
SECTION 5. The grantee shall maintain li.~1?;~~_~Y in&UL:ln.ce through-'
out the term of this franchise, insuring the C~ty and the grantee
against all damages in the minimum amount. of (a) $250,000 for
property damage in anyone accident; (b) $500,000 for bodily injury
or death to anyone person, and (c) $1,000,000 for bodily injury.
or death resulting from anyone accident. The City shall be named
as an additional insured and require a "notice of cancellation" to
be sent to the City at least ten (10) days prior to any such cancelT
lation. Grantee shall furnish proof of insurance as required hereip.
to the Director of Finance by filing a certificate of insurance. i.
SECTION 6. The grantee'shall promptly reimburse the City for any
damage to city property by reason of the installation, maintenance,
or operation of said business within the corporate limits of the
City Qf Ashland.
SECTION 7. That said grantee shall within 30 days after the passage
of this ordinance file with .the city council a written acceptance
of the .terms and conditions' of this franchise. Said franchise and
privilege shall. be granted upon. each of the provisions and condition
herein contained and in consideration of the promise of the grantee
to keep and observe ~ach of said provisions and conditions herein
. expressed to be kept and obser'Vedby it and in acceptance of said
franchise and privilege the grantee does agree to keep and observe
each of said conditions and provisions. .
SECTION 8. The right and privilege hereby granted shall become and
be effective as of March 18, 1985, and upon written aC1ceptance of
the terms.and conditions herein contained by the grantee within
said period of 40 days after the passage of this ordinance.
The foregoing ordinance was first r~ad by title only in acco~d-
ance with Article X, Section 2(C) of the City Charter o~ the '&.~l
day "of tlto!'1~.~..d , 1985, and duly PASSED and ADOPTED -this. d~ZA day
of ~~~tr.~d ".., 1985..
I ·
ATTEST:
---..., ~.- ~
<-- . ';.' . " .
7'7;"" ~~ '. J; ~ /' <, /' 1::_ - _.(~ .
Nan E. Frank in
City Recorder. - Treasurer
~.3/J./l.day of 12.u~<y~ . 1985.
.~-i~
Don Lc'l\~S - C1<l i rperson
Acting Mayor
SIGNED and APPROVED this
Ordinance No'. 2303
-3-
.r~'
~ :.
I I' ____
V/c.. (~J cc:.. .-f., I( r .....
(j' .... ~ '.. ; 'c- ~
~ (t, ~ .../ :;.. /3
( -' L......, ..,:;....~) ~
229 W. MAIN STREET jP.O..BOX 1709 jMEDFORD. OR 97501
(503) 772-5281 \
< ~ ~~T:~;:
^ u g u s t 28, 1985
Ashland City Council
Ci ty .of Ashland
City Hall
Ashland, Oregon 97520
This is to indicate formally GP National's acceptance of
the terms and conditions of Ordinance No. 2363 passed by
t~e Ashland City Council on ~ugust 20, 1985.
~2;;Z:'
J.P. Paris
I Vice-President,
~ Northwest Region
JPP:bgr
1355 W1i..'...OW Wa\\,/CONCORD CA Q-:: ."'\
. ~c/ y.:~
u~~1;
lY ~
~'Dii~ @ rn O\YL~!~I
~ i APR '. 0 1997 .1 ','. ,,:j
I q 1 'I
. :: L; j.
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\.:~f t~.": ..,\ ~s
~.)'. '
/F,
ORDINANCE NO. .....~::}-/~~/
. AN ORDINANCE OF THE CITY OF ASHLAND IMPOSING A TWO PERCENT
UTILITY USER TAX ON THE USERS OF NATURAL GAS PURSUANT TO
SECTION 30F FRANCHISE ORDINANCE NO. 2363.
WHEREAS, section 3 of Franchise Ordinance No. 2363 permits the City of
l~shland to levy a utility user taxon the users of natural
9asi and
WHEREAS, 1:he existing franchise tax of 3% and the proposed utility
users tax of 2% will bring the total tax to 5%, the same
total rate ch~rged to other city franchises.
-
NOW THERE]~ORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
,SECTION 1,. Pursuant to section' 3 of Franchise Ordinance No. 2363, a.
u.tility Uf:;ers tax. in th~ amoun.t pf two (2') percent is hereby imposed
on the us'~rs of natural gas within the city o,f Ashland.
'SECTION .2. The tax hereby imposed shall be billed, collected and .
remitted.ito the city.in the same manner as the.cur~ent franchise tax,
ex~eptthat C.P. National shall be permitted to retain-five (5)"
percent of t~e total utility user tax collected to defray the co~t of.
collection. ' .
SECTION 3. The tax imposed by this ordinance may be separately.stated
on the customer's bill as "utility User Tax", or similar wording
approved by the city. .
SECTION 4. The effective date of this ordinance shall be for gas
bills rendered ~n,'6r afte! 'June 15, 1990.
"-
. The foregoing Ordinance was first READ on the -1i1;L day of /J/;;':"'I'. ,
1990, and duly PASSED.. and: ADOPTim this /'s--~/q.ay of 1J;u"j. ; 1990.
C'-2 '~r:'("" /:. ;.... ,
;/la:~~' #7>{L!Z/c k-e~~~..
Nan E. Franklin '
City Rec;:order
. .
,SIGNED and APPROVED this
,I. ..?!~
.1' 11/ '::day of
')}4
,f I fi-<1
, 1990.
. ,
~~~~
. Catherine M. Golden
Mayor
7'7 :L~/13.5
'- . -.- Y U F
ASHL.i\N D
Council Communication
Approval of an Oregon Department of Aviation Grant Offer for ()bstruction
Removal in the Ashland Municipal Airport Approach Z()ne
Meeting Date: September 20, 2005
Department: Public Works I~ineering
Contributing Departments: nee
Approval:"Gino Grimaldi C
Primary Staff Contact: Joe Strahl, 552-2411
E-mail: strahlj@ashland.or.us 90
Secondary Staff Contact: James Olson, 552-2412
E-mail: Olsonj@ashland.or.us
Estimated Time: 5 minutes
Statement:
The Oregon Department of Aviation has offered a $10,000 Federal Aid to Municipalities (FAM) grant
to the City of Ashland for removal of obstructions within the runway approach zone at the Ashland
Municipal Airport. The conditions of the grant require that the City adopt and ratify the iConditions and
assurances contained within the grant agreement by approval of the attached resolution.
Background:
The Ashland Municipal Airport was originally built and expanded and is maintained using funding
provided by the Federal Aviation Administration (FAA). Each of the 12 FAA grants recE~ived requires
the approval of a number of .assurances that state, among other issues, that the airport will be
continually maintained in accordance with FAA standards. One such standard requires that the
runway approach zones, object free areas and obstacle free zones be kept clear of obstructions that
might be detrimental to flight operations.
One area that requires continual maintenance is the removal of obstructions into the approach zone of
Runway 30. This approach extends over Neil Creek which has a large surrounding growth of
Cottonwood and Alder Trees which require trimming every 5 to 8 years. The City has acquired an
easement from the property owners in this area which allows the City to trim the trees on a regular
basis. Trimming is done by an arborist so that damage to the trees is minimized. Tree trimming was
last done is 1998 and previously in 1992, 1987 and 1980.
During the last trimming project a total of 52 trees were trimmed at a cost of $10,650.00. It is
estimated that approximately 40 trees will be addressed under the current plan at an estimated cost of
approximately $11,000. The $10,000 grant requires a 10% ($1,000) City match which will be
generated by the Engineering staff as a "soft match" supplemented by the Airport Contracted Projects
budget with an anticipated 2006 balance of $5,000.
Related City Policies:
Chapter 18.60 of the Ashland Municipal Code sets forth the restrictions associated within the Airport
Overlay Zone. Section 18.60.020 (8) states the maximum height of structures, trees and other
airspace obstructions shall be 20 feet. Section 18.60.030 (A) further states that "The City may top any
tree which is in excess of those maximum heights listed in section 18.60.020 ..."
G:\pub-wrks\eng\dept-adminWRP\CC F AM Grant Tree Trimming Approval.doc
~~.
.,.. ~
The Ashland Municipal Airport Master Plan also considers the issue of airspace and runway clearance
zone protection. The existing clearance plan was developed based upon Federal Aviatiion Regulations
(FAR) Part 77 and requires that obstructions affecting the navigable airspace be identified and
removed as necessary.
Council Options:
The Council may accept the $10,000 FAM grant with its requirements and obligations or may reject
the offer.
Staff Recommendation:
Staff recommends approval of the grant offer with authorization for the City Administrator to sign the
agreement.
Potential Motions:
Council may move to accept the grant offer with authorization for the Mayor and City Recorder to sign
the attached resolution and for the City Administrator to sign the attached grant agreement.
Council may move to reject the grant and direct staff to notify the Oregon Department ()f Aviation of
that rejection.
Attachments:
Resolution
Grant Agreement
Diagram of Approach Zones and Obstruction Analysis
G:\pub-wrks\eng\dept-adminWRP\CC F AM Grant Tree Trimming Approval.doc
~~.
...~
RESOLUTION 2005-
A RESOLUTION ACCEPTING THE GRANT OFFER OF
THE STATE OF OREGON THROUGH THE OREGON DEPARTMENT OF A.VIATION
IN THE MAXIMUM AMOUNT OF $10,000 TO BE USED UNDER
THE FINANCIAL AID TO MUNICIPALITIES PROGRAM IN
THE MAINTENANCE OF ASHLAND MUNICIPAL AIRPORT.
... .. '- . ' ~..
"
~ --'-
- -
. ~
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SEctION 1. That the City of Ashland shall accept the Grant Offer of the State ofOr~egon in the
amount of $10,000 for the purpose of obtaining State Aid in the maintenance of approach zones
and obstacle free zones at Ashland Municipal Airport; and
SECTION 2. That the City Administrator for the City of Ash1~d is hereby authorized and
directed to -sign the Statement of Acceptance of said Grant Offer on behalf of the City of
Ashland, and the City Recorder is hereby authorized and directed to attest the signature of the
City Administrator and to impress the official seal of the City of Ashland on the aforc~said
statement of Acceptance; and
SECTION 3. A true copy of the Grant Offer referred to herein is attached hereto and made a part
hereof.
This resolution was read by title only in accordance with Ashland Municipal Code 92.04.090 and
duly PASSED and ADOPTED this day of . , 2005.
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
, 2005.
John Morrison, Mayor
Theodore R. Kulongoski, Governor
@@!XJ
DEPARTMENT OF
fJ!IJflD@[}J
Dregon
00 .~ @ ~ a ~l ~'i rr,~\\
f.' I I
~~ 4 ?nn~J~
CITY OF ASHLAND
3040 25th Street SE
Salem, OR 97302-1125
Phone: (503) 378-4880
(800) 874-0102
FAX: (503) 373-1688
July 29, 2005
Joe Stahl
Interim Director of Public Works
City of Ashland
20 E. Main Street
Ashland, OR 97520
Subject: Financial Aid to Municipalities Grant Agreement - F AM 06-002
The State Aviation Board approved the City of Ashland's FAM Grant request and
has authorized $10,000 in grant funding from the Oregon Department of Aviation
(ODA).
Enclosed is the FAM Grant Agreement and a sample Resolution and
Certification. Please sign both forms and mail them back to ODA. One fully
executed document will be returned to you for your records.
To request the grant funds allocated to the City of Ashland, please refer to the
information detailed in the FAM Grant Agreement.
Sincerely,
~ W)~~
Robert W. Hidley A.A.E.
Director
Enclosures (3)
Form 802-9801 (1-03) P:\FAM Grants\FAM 2006\FAM Grant Award Letters 2006\Ashland FAM Award 2006.doc
FAM06-002
STATE OF OREGON
DEPARTMENT OF AVIATION
FINANCIAL AID TO MUNICIPALITIES GRANT AGREEMENT
T_his AGREEMENT ~~ made_and entered into_by and between the STAT~_OF OREGON" ._
. acting by and through its 'Department of Aviatfon, hereJnafter referred to as "J~viatfoni', -
and the City of Ashland, hereinafter referred to as the "Municipality."
RECITALS:
WHEREAS, the Municipality has submitted to the State a request for a Financial Aid to
"-~F, .-~,Municip.alities E>rogram project, for vegetative obstruction mitigation- trimlminQ;.of.,.n..._.~
trees in violation of both object free area and obstacle free zone clearing
standardsJor Ashland Municipal Airport, together with plans and specifications for
such project, is hereby incorporated by reference and made a part of this grant
agreement, Exhibit A; and
. .
By the authority granted in ORS 190.110, state agencies may enter into agrE~ements
with units of local government for the performance of any or all functions and activities
that a party to the agreement, its officers, or agents have the authority to perform.
. By the authority granted in ORS 836.025, Aviation may, out of money available for this
purpose, plan, establish, construct, enlarge, improve, maintain, equip, operate, regulate,
protect and police airports. Aviation may exercise this power jointly with any
municipalities or agencies 01 the state government, other states or their municipalities,
or the United States, by authority granted in ORS 836.040.
By the authority granted in ORS 836.015, Aviation may render financial assistance by
grant or loan or both to any municipality or municipalities actinQ"jointly in the planning,
acquisition, construction, improvement, maintenance or operation of an airport owned or
controlled by, or to be owned or controlled by such municipality.
NOW, THEREFORE, in consideration of (a) the Municipality's adoption and ratification
of the representations and assurances contained in its project application, and its
acceptance of this offer as hereinafter provided, and (b) the benefits to accrue to the
State of Oregon and the public from the accomplishment of the project and the
operation and maintenance of the airport as herein provided, it is agreed by and
between the parties as follows: .
TERMS OF AGREEMENT
The maximum obligation of the State payable under this grant shall be $10,0100. The FAM
grant match requirements are based on the airport's category as listed in the! current Oregon
Aviation Plan. Ashland Municipal Airport is a Category 4 Airport, with a match of
10%.
2006 FAM Grant
Ashland Municipal Airport
FAM06-002
\
This agreement shall become effective on the date all required signatures an3 obtained and
shall remain in effect until completion, or until June 30. 2006, whichever event occurs first.
Municipality Obligations:
. .
1. Municipality must carry out and complete the project in accordance with the plans
and specifications and property map, incorporated herein, as they may bE~ revised or
~modified with the approval of the State. ~unicip:ality',.shall.notify Aviation..i.r~, writing..of
'.changes in the project activities' prior to performing any' changes and will rlot perfo'rm
any changes with out written approval from Aviation.
2. Municipality must certify that this project was bid competitively in accordance with
bidding procedures for public contracts involving construction.
....."'L.~ "';'....~.,.. ,/'<- ot't..,-,
.3'..-.Aviation will not disburse grant monies to the Municipality for this airport project until:....._.
a) In the case of a "force account" project, the project is completed and an itemized
statement for the cost of materials along with an itemized statement of labor and
equipment costs have been submitted to the State.
b) All labor rates and equipment costs must be preapproved by the StatEL Labor
and equipment hourly rates shall not include overhead.
4. Municipality must spend or obligate money allocated for projects within the fiscal
year for which allocated or Aviation may withdraw the allocation.
5. In accepting Financial Aid to Municipalities Program funds, the Municipality agrees
that during the lifetime of this agreement, it shall not grant any exclusive right for the
use of the airport, improvements or services at the airport.
6. Municipality must maintain and operate the airport as an airport in a usable, safe,
and orderly manner at all times for a period of at least20 years. Further, all income
derived from the airport shall be deposited in an airport account and these funds
shall be used only for operation, maintenance or capital improvement of the airport.
7. Municipality is responsible for all costs and expenses related to its employment of
individuals to perform the work under this agreement, including but not lirnited to
retirement contributions, workers' compensation, unemployment taxes, and State
and Federal income tax withholding.
8. Municipality shall, to the extent permitted by the Oregon Constitution and the Oregon'"
Tort Claims Act, hold Aviation harmless from liability for any costs, fees clr expenses
that may be incurred in the performance of this agreement.
9. Municipality agrees and understands that in acting under this agreement and under
any subcontracts entered into under this agreement, it will comply with all applicable
federal, state, and local laws, regulations, executive orders and ordinanc1es
applicable to the work including, but not limited to, the provisions of ORS 279.314,
2006 FAM Grant 2 FAM06-002
Ashland Municipal Airport
,
279.316,279.320, and 279,555, incorporated herein by reference and made a part
of this agreement.
GENERAL PROVISIONS
Aviation Obligations:
- .- -: ~ .".
-1. Aviation will reimburse eligible' costs incurred by Municipality in carrying out th'e
project subject to the amounts shown in the project application, Exhibit A.. Such
reimbursement shall not exceed the Agreement Amount.
..... - .
2. Aviation certifies at the time this agreement is executed, that sufficient funds are
available and authorized for expenditure to finance costs of this agreement within
Aviation's current appropriation or limitation of current biennial budget. Municipality
understands and agrees that Aviation's payment of amounts after the last day of the
current biennium is contingent on Aviation's receiving authorization from the
Legislative Assembly to continue to finance costs of this agreement.
3. Aviation reserves the right to withhold payment of funds if there are unresolved audit
findings, or inadequate information concerning Municipality's project activities.
Aviation reserves the right to reallocate any portion of the Agreement Amount,
which, based on its estimate, will not be used by Recipient.
4. The allowable costs of the project shall not include any costs determined by the
State to be ineligible for consideration. Allowances will not be granted for land values
for previously acquired land, value of buildings or other improvements, airport
operations and maintenance expenses such as expenditures for wages or salaries,
utilities, services vehicles, and all other non-capital expenditures comprised of items
such as: insurance premiums, professional services (except for engineeriing of
proposed airport capital improvements under FAM Program), supplies, construction
equipment, upkeep and landscaping, and such other items of expenditure which
may be properly designated as "operations and maintenance."
5. The parties, Municipality's or Aviation's subcontractors, if any, and all employers
working under this agreement are subject employers under the Oregon VVorkers'
Compensation Law and shall comply with ORS 656.017, which requires them to
provide workers' compensation coverage for all their subject workers.
6. Performance of this agreement shall not be subcontracted in whole or in part, except
with the written consent of Aviation. Municipality shall not assign this agreement in
whole, or in part or any right, privilege, duty or obligation hereunder, without the prior
written consent of Aviation.
7. This agreement shall incorporate and shall be subject to the applicable terms and
conditions specified in Aviation's administrative rules, as they are amended from
time to time.
2006 FAM Grant
Ashland Municipal Airport
3
FAM06-002
.
8. Inspection Schedule and Reportina System:
Except for those projects receiving both State and Federal Aid, the following
inspection schedule and reporting system is required. The Inspection Schedule will
be placed on a quarterly basis. On projects taking less than three (3) months, the
Municipality must make reports and be inspected on the following schedule:
a) Municipality report project commencement date.
_ b) Municipality report project compJetion date and request fiDal inspection.
-6) State will make final ins'pection and sign ~off project as completed.
d) State will require Municipality to submit verification of all expenditures to
~ substantiate partial and final payment.
TERMINATION
1. Parties' Riaht to Terminate for Convenience. This agreement may be terrninated by
mutual written consent of both parties.
2. Aviation's Riaht to Terminate for Convenience. Aviation may, at its sole discretion,
terminate this agreement, in whole or in part, upon thirty days written notilce to
Municipality.
3. Aviation's Riaht to Terminate for Cause. Aviation may terminate, in whole or in part,
immediately upon notice to Municipality, or at such later date as Aviation may
establish in such notice, upon the occurrence of any of the following events:
a. If Municipality fails to provide services or funds called for by this agreement
within the time specified herein or any extension thereof.
b. If Municipality fails to perform any of the other provisions of this agree~ment, or so
fails to pursue the work as to endanger performance of this agreement in
accordance with its terms, and after receipt of written notice from Aviation fails to
correct such failures within 10 days or such longer period as Aviation may
authorize. .
c. If Federal or state laws, regulations or guidelines are modified or interpreted in
such a way that the work by Municipality under this agreement is no longer
allowable or is no longer eligible for funding proposed by this Agreement.
d. Both parties agree that continuation of the project would not produce results that
are commensurate with the further expenditure of funds.
2006 FAM Grant
Ashland Municipal Airport
4
FAM06-002
~
IN WITNESS WHEREOF, the parties hereto have affixed their signatures thle day and
year written below.
[For any grant agreement that is over $100,000.00]
REVIEWEq.~q~.AVIATION
BY: N/A
Assistant Attorney General
-
~
. .
Date
State of Oregon
Department of Aviation
By:
Charles H. Riordan
Title: State Airports Manaaer
Date:
City of Ashland
(Name of Municipality)
By:
Title:
Date:
2006 FAM Grant
Ashland Municipal Airport
5
FAM06-002
Council Communication
Second Reading of An Ordinance Withdrawing an Annexed Area from Jackson
County Fire District No.5 (Pacific Western of Medford, LLC, Annexation, end
of Clover Lane)
Meeting Date: September 20, 2005
Department: Community De~pment
Contributing Departments: Legal
Approval: Gino Grimaldi S
Primary Staff Contact: Bill Molnar, 552-2042
bill@ashland.or.us ~ ~ _
Estimated Time: 10 minute; ~V ....
Statement:
The property located at the end of Clover Lane was approved for annexation by the City Council
after the adoption of findings on October 21, 2003. That completed the land use ordinance
portion of the annexation process. The applicant has prepared and submitted the required
boundary description of the property and posted a perfonnance bond for public improvements
related to the extension of Clover Lane.
Background:
A public hearing and the first reading of an ordinance withdrawing the area from J a(~kson County
Fire District 5 was held on September 6,2005. The Council approved first reading of the
ordinance.
Related City Policies
Since the Council has already approved the land use ordinance portion as well as the: resolution
annexing the area, it has previously found that the applicable goals and policies of the City have
been met by this request.
Staff Recommendation:
Staff recommends that the Council approve second reading of the ordinance.
Potential Motions:
Move to approve second reading of the ordinance.
ORDINANCE NO.
AN ORDINANCE WITHDRAWING AN ANNEXED AREA FROM
JACKSON COUNTY FIRE DISTRICT NO.5 (PACIFIC WESTERN OF
MEDFORD, LLC, ANNEXATION, END OF CLOVER lANE)
Recitals:
A. The owner of the property described in the attached Exhibit "A" has consented
to the annexation of this property to the City of Ashland. The Council further finds no
eleC{tors reside in the tract to be annexed.
B. Pursuant to ORS 222.524 a public hearing on the question of withdrawal of
this property from Jackson County Fire District No.5 was held at 7 p.m., September 6,
2005, in the Council Chambers, Civic Center, 1175 East Main Street, Ashland, Oregon.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOllOWS:
SECTION 1. The land described in the attached Exhibit "A" is declared to be withdrawn
from Jackson County Fire District No.5 pursuant to the provisions of ORS 222.111.
The foregoing ordinance was first READ on the 6th day of September _' 2005,
and duly PASSED and ADOPTED this day of , 2005.
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
, 2005.
John W. Morrison, Mayor
Approved as to form:
tA--^- ~. ~ \
Mike Reeder, Assistant City Attorney ------...
G:\1egal\Office\ORD\A\Annex ord withdrawing dist (Pacific Western of Medford-Clover Lane) (9-6-05).doc
SURVEY F'OR:
Pacific Western. of Medford LLC
11 ~ Eo.st HQIn S1:.
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M~fOl"'d, DR 9750..
F"EBRUARY, ~
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MAP pF SURVEY
LOCA TED IN T~E NE 1/4 SECTION 14,
T. .39 S., R. 1 E:, OF' WILLAMmE MERIDIAN,
CITY OF' ASHI.AND,
JACKSO,N COUNTY, OREGON
RurREHCE
SURVEYS
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BASIS OF' BEARINGS
TRUE MERIDIAN AT THE N-S CENTERUNE SECTION '14 AS DERIVED
FROM N.O.A.A. NET. ON FILE IN THE OFFICE OF THE JACKSON
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FOR THIS SURVEY WAS TAKEN FROM MONUMENTS ON THE WEST
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THE PURPOSE OF THIS SURVEY WAS TO DETERMINE THE
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