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Home My WebLink About2005-226 Contract - Water Right Solutions Contract for PERSONAL SERVICES Less than $25,000 CITY OF ASHLAND 20 East Main Street Ashland, Oregon 97520 Telephone: 541/488-6002 Fax: 541/488-5311 CONSULTANT: WATER RIGHT SOLUTIONS, LLC CONTACT: HOLLIE CANNON ADDRESS: PO BOX 4247, MEDFORD OR 97501 TELEPHONE: 541/608-6254 FAX: DATE AGREEMENT PREPARED: 9/2/05 ~t) I) ~ BEGINNING DATE: SEPTEMBER 15, 2005 COMPLETION DATE: MARCH 31, COMPENSATION: $90.00 er hour for a roximatel 23 hours, Ius milea e com ensation SERVICES TO BE PROVIDED: Item 1 of the attached scope of work dated August 16, 2005 describes work covered under this contract. Further items on the scope of work will be considered at a later date. ADDITIONAL TERMS: CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commence!;, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actiom;, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or . subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed I by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and Ci . CON~L~~Y CITY OF ASHLAND: BY/~~ BY i~ / I / ~ / . . Signature FI N DI ECTOR: t:p.,~ 0/7/70/-,1 0 I Print Name /CIJY~DMINISTRATOIR TITLE C:U/7Pr- DATE t'tJ Lh"/ tFl / ( RE I DATE 9- /2-{).~ Date: It? .-- ~1 - L;~ (..; "7 ~- C-f r C; c."-' c ~ C' ~I' C' ~ (For City purposes only) c:'/ p ~7 ? FederallD# 9J- / 2;Bt./ ~70':/ *Completed W9 form must be submitted with contract ACCOUNT # PURCHASE ORDER # G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2005\05-03 Water Right Solution Contract 9 05.doc W ATBR RIGHT SOLUTIONS, liC PO Box 4247 Medftrd, OR 97501 541-608-6254 . ---- August 16, 2005 Mr. Ed Olson City of Ashland Dear Mr. Olson; Thank you for the opportunity of offer the services of Water Right Solutions LLC to the City of Ashland. As a result of discussion on August 9th you asked for a proposal on these issues ~esearch, advise and secure the water rights permits to protect the options IOf the City for a variety of possible uses of the reclaimed water produced by the vvaste water treatment plant. This job would consist of research of the regulation:) regarding reclaimed water in relation to water rights & advise to you on th(~ recommended action and filing the necessary applications to secure water right permits. We estimate the following time requirements a) Research 8 hours b) Meeting to advise 2 hours c) Preparing application 10 hours 2) Establish a flow measuring station on Ashland Creek at the waste water treatment plant. This product will involve a) using profile and cross section data provided by City to calculate the discharge curve for a site selected by City. 6 hours b) onsite measurements to verify the accuracy of the calculated discharge curve 2 hours each measurement, suggest a minimum of 3 measurements and recommend 6 measurements to confirm accuracy 6-12 hours c) consult with City to establish a measuring site that will remain accurate over several years. 4 hours Our rate is $90 per hour plus mileage. This estimate is submitted on information provided. If problems arise, we will consult with you regarding additional time needed to complete this project. Sincerely, Hollie Cannon Water Right Solutions, LLC Chris Barber - SERVICE UPGRADE -~_..._._-----_._----~_..._------._._._-----_..- "."--.-.... Page 1 _._~--_._~-_.....--~-----_..._-----~ From: To: Date: Subject: Lisa Morris Chris Barber 10/14/2005 11 :52:29 AM SERVICE UPGRADE 493 Fairview st #1 please upgrade service from Basic to EXPANDED kendra mcgrath ,503-998-7908 will have box installed on Monday, 10-17-05 at1 pm cc: Chris Barber r~' Page 1 / 1 CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 DATE 1 0/14/2005 PO NUMBER 06376 VENDOR: 010319 WATER RIGHT SOLUTIONS LLC PO BOX 4247 MEDFORD, OR 97501 SHIP TO: Ashland Public Works (541) 488-5587 51 WINBURN WAY ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: 9/15/2005 Speciallnst: Req. No.: Dept.: PUBLIC WORKS Contact: Paula Brown Confirming? No Quantitv Unit Description Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER BLANKET PURCHASE ORDER Contract for work to research, advise 2,500.00 and secure the water riQhts permits to protect the options of the City for a variety of possible uses of the reclaimed water produced by the Waste Water Treatment Plant. Exempt Start date: September 15, 2005 Completion date: March 31,2006 Processed chanQe order 11/18/2005 2,400.00 ChanQe Order No. 1 Additional scope of work *** This is a chanQe order. *** SUBTOTAL 4900.00 Bill TO: Account Payable TAX 0.00 20 EAST MAIN ST IFREIGHT 0.00 541-552-2028 TOTAL 4,900.00 ASHLAND, OR 97520 ACcountNumber Project Number E 675.08.19.00.60410 Amount 4 900.00 Account Number Project Number Amount VENDOR COPY { ,,: <:ITY OF ASHLAND REQUISTION FORM Date of Request: THIS IS A REQUEST FOR A: [X] Change Order (existing PO# 6376) Required Date of Delivery/Service: ~l~.'il Vendor Name: Address: City, State, Zip Phone: Project Title: Project Number: WATER RIGHT SOLUTION LLC PO BOX 4247 MEDFORD OR 97501 541/608-6254 WATER REUSE PROJECT 200503.100 Services Only Solicitation Proce'ss: [ ) Exempt [ ) 3 Written Quotes (copies attached) [ ) Sole Source [X) lnvttation to Bid (copies on file) [ ) Less than $5000 [ ) Request I'or Proposal (copies on file) Description Total Cost CHANGE ORDER NO.1 - ADDITIONAL SCOPE Water Rights Research Account Number 'Please attach the Original signed contract and Insurance Certificates. 675.08.19.00.604100 Employee Signature: NOTE: By signin thi Account Number Supervisorl Dept. Head Signature:~~c.-~ ~D~ form, I certify tha the above request meets with Ctiy of Ashland Solicitialion Process requirements and can be provided when necessary. G: PubwrkslEnglO5-03 Water Rights CO 1 11 OS.xls Updated on: 7/15102 IV ATER RIGHT SOLUnONS, LLe PO Box 4247 Medford, OR 97501 541-608-6254 . . November 6, 2005 Ed Olson City of Ashland 20 East Main St Ashland, OR 97520 This proposal is for research of water rights on Ashland Creek in the City of Ashland. The infonnation produced will identify the water rights on property owned by the City of Ashland and to identify privately held water rights. It is anticipated that the City will use this produce to have City staff contact the identified owners to negotiate a transfer of ownership to the City of Ashland. This proposal is an outgrowth of work begun under a contract with Carollo Engineering in which Water Right Solutions, LLC did research of water rights on Ashland Creek as pertaining to the Waste Water Treatment Plant. In perfonning the research for the Carollo contract it was found that there are a large number of water rights on Ashland Creek that may be abandoned. It would be in the best interest of the City to acquire all water right on Ashland Creek. There are water rights on Ashland Creek where the documents are in order and this proposal proposes to identify the extent of the water right and identify the current land owner. There are also water rights where there are conflicts in the record. Proposal 1) Identify the location and owner of land that hold water rights from Ashland Creek in the City of Ashland city limits. 2) For the water rights that have significant errors or confusion in the records, identify the water right and the nature ofthe problem with the record. The goal will be identify the problem and the cost to solve that problem so that the City can make a detennination of whether the water right is worth the effort to acquire for the City The product will be a report listing the water right with priority date and the landowners with mailing address. Also included will be a map showing the location ofthe property. Estimate 30 hours at $80 per hour................ .... ............. ..... .$2,400.00 We propose to deliver to you this infonnation within 30 days of being authorized to proceed. Sincerely, Hollie Cannon Water Right Solutions, LLC CITY RECORDER'S COpy.' Page 1 / 1 ~~, CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 1 10/14/2005 .... L 06376 1 VENDOR: 010319 WATER RIGHT SOLUTIONS LLC PO BOX 4247 MEDFORD, OR 97501 SHIP TO: Ashland Public Works (541) 488-5587 51 WINBURN WAY ASHLAND, OR,.97520 FOB Point: Terms: Net Req. Del. Date: 9/15/2005 Speclallnst: Req. No.: Dept.: PUBLIC WORKS Contact: Paula Brown Confirming? No THIS IS A REVISED PURCHASE ORDER BLANKET PURCHASE ORDER Contract for work to research, advise and secure the water riQhts permits to protect the options of the City for a variety of possible uses of the . reclaimed water produced 'by the Waste Water Treatment Plant. 2,500.00 Exempt Start date: September 15, 2005 Completion date: March 31, 2006 Processed chanQe order 11/18/2005 ChanQe Order No; 1 Additional scope of work 2,400.00 *** This is a chanQe order. *** BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUEITOTAL TAX FI~EIGHT TOTAL 4 --t-- VENDOR COPY A request for a Purchase Order REQUISTION FORM CITY OF ASI-ILAND Date of ReqUest:_ THIS IS A REQUEST FOR A: [Xl Change Order (existing PO# 6376) Required Date of Delivery/Service:_ Vendor Name: Address: City, State, Zip Phone: Project Title: Project Number: WATER RIGHT SOLUTION LLC PO BOX 4247 MEDFORD OR 97501 541/608-6254 WATER REUSE PROJECT 200503.100 Services Only Descri . on CHANGE ORDER NO.1 - ADDITIONAL SCOPE Total Cost Water Ri hts Research Account Number "Please attach the Origifltll signed contTBCt and IfISUf8nce CettiIicates. 675.08.19.00.604100 Account Number Supervisor! Dept. Head Slgnature:~~~, ~D~ rtIfy tha the above fflquest meets with ctIy of Ashland SoIIcitJa/ion Process fflqultements and can be j'N'OvIded when necessary. G:PubwrkslEngI05-03 wmw RVU co 1 11115.xls Updated on: 7/15102 W A1ER RIGHT SOLUTIONS, ILC PO Box 4247 Medford, OR 97501 541-608-6254 . . November 6, 2005 Ed Olson City of Ashland 20 East Main St Ashland, OR 97520 This proposal is for research of water rights on Ashland Creek in the City of Ashland. The information produced will identify the water rights on property owned by the City of Ashland and to identify privately held water rights. It is anticipated that the City will use this produce to have City staff contact the identified owners to negotiate a transfer of ownership to the City of Ashland. This proposal is an outgrowth of work begun under a contract with Carollo Engineering in which Water Right Solutions, LLC did research of water rights on Ashland Creek as pertaining to th.e Waste Water Treatment Plant. In performing the research for the Carollo contract it was found that there are a large number of water rights on Ashland Creek that may be abandoned. It would be in the best interest of the City to acquire all water right on Ashland Creek. There are water rights on Ashland Creek where the documents are in order and this proposal proposes to identify the extent of the water right and identify the current land owner. There are also water rights where there are conflicts in the record. Proposal 1) Identify the location and owner of land that hold water rights from Ashland Creek in the City of Ashland city limits. 2) For the water rights that have significant errors or confusion in the records, identify the water right and the nature of the problem with the record. The goal will be identify the problem and the cost to solve that problem so that the City can make a determination of whether the water right is worth the effort to acquire for the City The product will be a report listing the water right with priority date and the landowners with mailing address. Also included will be a map showing the location of the property. Estimate 30 hours at $80 per hour...................................... .$2,400.00 We propose to deliver to you this information within 30 days of being authorized to proceed. Sincerely, Hollie Cannon Water Right Solutions, LLC ~ ------ .--..-----------------------"-.------------------ --~.- r~' C I T Y 0 F CITY RECORDER'S COpy ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 Page 1 / 1 E i?:01'lLJMBBR 06376 VENDOR: 010319 WATER RIGHT SOLUTIONS LLC PO BOX 4247 MEDFORD, OR 97501 SHIP TO: Ashland Public Works (541) 488-5587 51 WINBURN WAY ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: 9/15/2005 Speciallnst: Req. No.: Dept.: PUBLIC WORKS Contact: Paula Brown Confirming? No BLANKET PURCHASE ORDER Contract for work to research, advise and secure the water riQhts permits to protect the options of the City for a variety of possible uses of the reclaimed water produced by the Waste Water Treatment Plant. 2,500.00 Exempt Start date: September 15, 2005 Completion date: March 31,2006 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL 2500.00 0.00 0.00 2,500.00 ;?~) '..1 / / ,; l_:>/ ~;-- Authorized Signature VENDOR COPY CITY ()F ASHLA~ND REQUISITION No. PW - FY 2006 Department Public Works Vendor WATER RIGHTS SOLUTIONS LLC PO BOX 4247 MEDFORD OR 97501 Account No. 675.08.19.00.604100 Date October 10, 2005 Requested Delivery Date Deliver To DAWN LAMB Via ASAP (* Note: Please allow approximately two(2) weeks for delivery on items not generally caried in stored, and approximately two (2) months on printing jobs.) Item No. Quantity Unit Description Use of Purchasing Office Only Unit Price Total Price PO No. Contract for work to research, advise and secure the water rights permits to protect the options of the City for a variety of possible uses of the reclaimed water produced by the Wastewater Treatment Plant. TOTAL $ 2,500.00 Job No. Unit No. I hereby certify that the above items are necessary for the operation of this department and are budgeted $-4~~ Department Head or Autnorized Person Issued By Date Received By ri.' G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\200S\OS-03 Water Right Solution LLC 9 OS.xls