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Home My WebLink About2006-028 Contract - McNamara Engineering Contract for PERSONAL SERVICES Less than $25,000 CITY OF ASHLAND 20 East Main Street Ashland, Oregon 97520 Telephone: 541/488-6002 Fax: 541/488-5311 CONSULTANT: McNamara Engineering CONTACT: Jim McNamara ADDRESS: 1007 Ashland Street TELEPHONE: 482-2101 FAX: DATE AGREEMENT PREPARED: March 9, 2006 BEGINNING DATE: March 20, 2006 COMPLETION DATE: June 30,2008 COMPENSATION: SERVICES TO BE PROVIDED: ADDITIONAL TERMS: 6, 2006. Construction mana ement services er ro osal dated Februar 6, 2006. Reimbursable items such as printing, postage, and long distance telephone calls will be passed through for payment without mark-up. CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper perfonmance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed b them, and the a roval b Ci of an assi nment or subcontract shall not create an contractual relation between the assi nee or subcontractor and Ci CO~LTANT CITY OF ASHLAND: BY 'Cl~Q~~. BY N- ~- ~ '" Signature FINANCE I:lT'Rl:CTOR JA-f-1tZ.-S MCIoJAMAfZ.-P. OR Print Name DATE fvt A IZ C \.-\ lA-, ')oo~ 91TY ADMINISTRATOR ErvG\I,JE,t~It-{,-DATE ~ //~/tP' CONTENT REVIEW: I By: ~ ~ City Departme~t Head Date: .:> - / t -/:; t:, ACCOUNT # .rY/ /' ~~? ~.3 tt' t," 7 /' .::z ?- d1~) (For C.i i~ urB9se.s only) PURCHASE ORDER # :C / ~... ~ 7 C'j , TITLE OW~ HctJAHA;AA , FederallD# 334 -J..f-~- tttf <..3 *Completed W9 form must be submitted with contract McNamara engineering 1007 Ashland Street Ashland, OR 97520 Tel/Fax#: (541) 482-2101 February 6, 2006 Mr. Keith Woodley Chief, Ashland Fire and Rescue 455 Siskiyou Boulevard Ashland, Oregon 97520 Dear Chief Woodley: Thank you for the opportunity to make this proposal to provide Owner's Representative services for the proposed Station 2 project. I've attached a list of typical professional services that I have provided for other construction projects. My role for Station 2 would, of course, be only those services you need for this project. I've also attached a resume' and brief summary of my recent projects should you need that information for the City officials who review/approve professional services agreements. Please let me know if you need insurance certificates or other documentation. I propose an hourly rate of $65/hr for this project. Reimbursable items such as printing, postage and long distance would be passed through without markup. There would be no travel or mileage charges for this project. I thoroughly enjoyed collaborating with you, your staff, PSE and Adroit on the Station 1 project. I consider that job to be one my more successful projects in recent years. Recently, I had the opportunity to work with the illinois Valley Fire District on two new stations along with the expansion of one of their older facilities. The lessons learned from all of these facilities should help contribute to an efficient, cost effective solution for Station 2. Please do not hesitate to call if I can provide more information. Sincerely, ~,~ r., CITY RECORDER'S COpy CITY OF ASHLAND I 3/16/2006 j r 20 E MAIN ST. L. L ASHLAND, OR 97520 (541) 488-5300 Page1/1 06679 1 VENDOR: 003645 MCNAMARA, JAMES A., DBA MCNAMARA ENGIN 1007 ASHLAND STREET ASHLAND, OR 97520 SHIP TO: Ashland Fire Department (541) 482-2770 455 SISKIYOU BLVD ASHLAND. OR 97520 FOB Point: Tenn.: Net Req. Del. Date: Speclallnst: Req. No.: Depl: ADMINISTRATIVE SERVICES Contact: Keith W oodlev Conflnnlng? No THIS IS A REVISED PURCHASE ORDER Fire Station #2, Construction manaQement services per proposal dated Februrarv 6. 2006. Not to exceed $5.000. 5,000.00 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL ~ ~-" . ~ .3~1/0, A~Slgnature VENDOR COpy A request for a Purchase Order REQUISITION FORM CD,!::,:,,,\:~"f ~S,HIII..,A.!' ,I) Date of Request: THIS REQUEST IS A: D Change Order(existing PO # Required Date of Delivery/Service: Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name Mr.N~m~r~ FnginAAring 1007 Ashland Street Ashland, OR 97520 (541) 482-2101 Jim McNamara SOLICITATION PR0ce8s Small Procurement XX Less than $5,000 o Quotes (Optional) Intermediate Procurement (3) Written Quotes o (Copies attached) Sole Source o Written findings attached o Quote or Pro aI attached Coooeratlve Procurement o State of ORlWA contract o Other government agency contract o Copy of contract attached o Contract # Invitation to Bid (Copies on file) o Reauest for PraDO,al (Copies on file) o Soeclall ExemDt o Written findings attached o Quote or Pro al attached Emeraency o Written findings attached o Quote or Pro sal attached DBcrlptlon of _RVlCU Construction management services per proposal dated February 6, 2006. To be billed at $65.00 per hour. Not to exceed $5,000. xx Per attached PROPOSAL Item '# Quantity Unit DBcrlptlon of IlATI!IUAUI Unit Price Total Cost '--.;;.~ Project Number - 00004a:::;c~~ ,.~/ Account Number. 410.03.43.00.702200 · Items and services must be charged to the appropriate account numbers for the financia/s to reflact the actual expenditures accurately. D Per attached QUOTE By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be provided upon request. Employee Signature: 4~r-U~ Supervisor/Dept. Head Signature: . J G: FinanceIProcedurelAPlForrns\McNamara Requisition.doc Updaled on: 3/1412006