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Home My WebLink About2006-030 Grant - Firefighters Grant Program Mail Center Page 1 of I Reply To: firehousebob Date: 03/16/2006 Subject: Request for Funds, Re: award number EMW-2004-FG-16909 From: firegrants@dhs.gov This email is confirmation that your payment request for grant number EMW-20Q4-FG-16909 in the amount of 29771 has been approved. Your payment was accepted by our financial system on 0311612006. Please expect an electronic payment to be made to the bank account identified in your SF 1199A, Direct Deposit Form, within 3 to 5 business days. Go Back https:/ /portal.fema.gov/firegrant/jsp/mail/maiffiody .jsp?msgid=496929 3/21/2006 [B()be~:g:~~s~~Ii'~,,~~~JIEJ~qIlficati~riI6EEnS~!I95:E~~],~TJMW~~QQII~:I~~b9)....:. "'::".:::::'::P:f~g:~:'1 From: To: Date: Subject: <firegrants@dhs.gov> <cockellr@ashland.or.us> 9/9/2005 1 :43: 17 AM Award Notification (Application Number: EMW-2004-FG-16909) Congratulations! Your grant application submitted under the Emergency Preparedness and Response Directorate's (EP&R/FEMA of DHS) FY 04 Assistance to Firefighters Grant Program has been approved for award. Please go to https://portal.fema.gov. This will take you to the Assistance to Firefighters eGrants system. Enter your User Name and Password as requested on the login screen (on the left). Your User Name and Password are the same as those used to complete the application on-line. Once you are in the system, the Status page will be the first screen you see. On the right side of the Status screen, you will see a column entitled Action. In this column, you will see a link that says View Award Package. Click this link. This link will take you to your award package. Please print your award package for your records. While you are in the system, you will see a link that says Update 1199A in the Action column. Click this link. This link will take you to the SF-1199A, Direct Deposit Sign-up Form. Please complete the SF-1199A on-line if you have not already done so. Submit the form electronically. If you have not already mailed a copy of your SF 1199A to FEMA, print the form (using the Print 1199A button),write your grant number on the form, and take it to your bank to have the bottom portion completed and mailed to the following address: Department of Homeland Security Emergency Preparedness and Response Directorate (EP&R/FEMA of DHS) Attn: Assistance to Firefighters Grant Grants Management Branch Room 350 500 C Street, SW, Room 350 Washington, DC 20472 Due to delays in delivery of regular USPS mail to government offices, we suggest that you use USPS priority mail or a commercial overnight delivery service to decrease the amount of time that elapses between our request for information and your response. Please allow three weeks for the processing of your SF 1199A. You will receive an email when your form has been approved. If you have any questions regarding your SF-1199A, please call 1-866-274-0960 or 1-877-510-6762. . . Panel Review Page 4 of8 Agreement Articles U.S. Department of Homeland Security Washington, D.C. 20531 AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Firefighter Safety program GRANTEE: Ashland Fire & Rescue PROGRAM: Operations and Firefighter Safety AMENDMENT NUMBER: AGREEMENT NUMBER: EMW-2004-FG-16909 Article I Article II Article III Article IV Article V Article VI Article VII Article VIII Article IX Article X Article XI Article XII Article I - Project Description TABLE OF CONTENTS Project Description Grantee Concurrence Period of Performance Amount Awarded Requests for Advances or Reimbursements Budget Changes Financial Reporting Performance Reports DHS Officials Other Terms and Conditions General Provisions Audit Requirements The grantee shall perform the work described in the approved grant application's Program Narrative. That narrative is made a part of these grant agreement articles by reference. The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire-related hazards. After careful consideration, DHS has determined that the grantee's project, as detailed in submitted project narrative and budget information, submitted as part of the grantee's application (and considered part of this agreement by reference), was consistent with the program's purpose and worthy of award. As such, any material deviation from the approved program narrative must have prior written approval. . Article II - Grantee Concurrence https://portal.fema.gov/firegrant/jsp/fire _ admin/awards/spec/view _award -package.do?agree... 9/9/2005 Panel Review Page 5 of8 By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. All documents submitted as part of the application are made a part of this agreement by reference. Article III - Period of Performance The period of performance shall be from 02-SEP-05 to 01-SEP-06. The grant funds are available to the grantee for obligation only during the period of performance of the grant award. The grantee is not authorized to incur new obligations after the expiration date unless the grantee has requested, and DHS has approved, a new expiration date. The grantee has 90 days after period of performance to incur costs associated with closeout or to pay for obligations incurred during period of performance. Award expenditures are for the purposes detailed in the approved grant application only. The grantee cannot transfer funds or assets purchased with grant funds to other agencies or departments without prior written approval from DHS. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are the budgeted estimates for object classes for this grant (including Federal share plus grantee match): Personnel $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $33,078.00 Supplies $0.00 Contractual $0.00 Construction $0.00 Other $0.00 Indirect Charges $0.00 Total $33,078.00 Article V - Requests for Advances or Reimbursements Grant payments under the Assistance to Firefighters Grant Program are made on an advance or reimbursable basis for immediate cash needs. When the grantee needs grant funds and has obtained a user account, the grantee fills out the on-line Request for Advance or Reimbursement. If the grantee has not obtained a user account, an account may be obtained by calling the help desk at 1-866-274-0960. Article VI - Budget Changes Generally, changes in the budget-line items are permitted, as long as the original program narrative is accomplished. The only exception to this provision is for grants where the Federal share is in excess of $100,000.00. In grants where the Federal share exceeds $100,000.00, the budgeted line items can be changed, but if the cumulative changes exceed ten (10) percent of the total budget, Changes must be pre-approved. Article VII - Financial Reporting . The Request for Advance or Reimbursement mentioned above, will also be used for interim financial reporting purposes. At the end of the performance period, or upon completion of the grantee's program narrative, the grantee must complete, on-line, a final financial report that is required to close out the grant. The Financial Status Report, is due within 90 days after the end of the performance period. https:l/portal.fema.gov/firegrant/jsp/fire _ admin/awards/spec/view _award -package.do ?agree... 9/9/2005 Panel Review Page 60f8 Article VIII - Performance Reports The grantee must submit a semi-annual and a final performance report to DHS. The final performance report should provide a short narrative on what the grantee accomplished with the grant funds and any benefits derived there from. The semi-annual report is due six months after the award date. Article IX - DHS Officials Program Officer: Tom Harrington, Deputy Chief of the Grants Program Office, is the Program Officer for this grant program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Grants Assistance Officer: Christine Torres, is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. Grants Management Branch POC: Jacqueline Lee is the point of contact for this grant award and shall be contacted for all financial and administrative grant business matters. If you have any questions regarding your grant please call 202-646-4296. Article X - Other Terms and Conditions Pre-award costs directly applicable to the awarded grant are allowable if approved in writing by the DHS Program Office. Article XI - General Provisions The following are hereby incorporated into this agreement by reference: 44 CFR, Emergency Management and Assistance Part 7 Nondiscrimination in Federally-Assisted Programs Uniform administrative requirements for grants and cooperative agreements to state and local governments Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-free Workplace (Grants) New Restrictions on Lobbying Part 13 Part 17 . Part 18 31 CFR 205.6 Funding Techniques OMS Circular A-21 Cost Principles for Educational Institutions OMS Circu,lar A-87 Cost Principles for State/local Governments, Indian tribes OMS Circular A-122 Cost Principles for Non-Profit Organizations OMS Circular A- 102 . OMS Circular A- 110 Uniform Administrative Requirements for Grants and Agreements With State and Local Governments Assistance to Firefighters Grant Application and Assurances contained therein. Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other NonProfit Organizations Assistance to Firefighters Grant Application and Assurances contained therein. Article XII- Audit Requirements https://portal.fema.gov/firegrant/jsp/fire _ admin/awards/spec/view _award -package.do?agree... 9/9/2005 Panel Review Page 70f8 All grantees must follow the auditrequirements of OMS Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. The main requirement of this OMS Circular is that grantees that expend $500,000.00 or more in Federal funds (from all Federal sources) must have a single audit performed in accordance with the circular. As a condition of receiving funding under this grant program, you must agree to maintain grant files and supporting documentation for three years upon the official closeout of your grant. You must also agree to make your grant files, books, and records.available for an audit by DHS, the General Accounting Office (GAO), or their duly authorized representatives to assess the accomplishments of the grant program or to ensure compliance with any requirement of the grant program. Additional Requirements if applicable . https://portal.fema.gov/firegrant/jsp/fire _ admin/awards/spec/view _award -'package.do?agree... 9/9/2005 Panel Review 1 a. AGREEMENT NO. EMW-2004-FG-16909 6. RECIPIENT NAME AND ADDRESS Ashland Fire & Rescue 455 Siskiyou Blvd Ashland Oregon, 97520-1850 9. NAME OF RECIPIENT PROJECT OFFICER Robert Cocke" 11. EFFECTIVE DATE OF THIS ACTION 02-SEP-05 Page 8 of8 FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 2. AMENDMENT 3. RECIPIENT NO. 4. TYPE OF 5. CONTROL NO. NO. 93-6002117 ACTION W395176N o AWARD 7. ISSUING OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS ODP/Financial and Grants Management ODP/Financial Services Branch Division 500 C Street, S.w., Room 723 500 C Street, S.w., Room 350 Washington DC, 20472 Washington DC, 20472 POC: Jacqueline Lee 202-646-4296 PHONE NO. 10. NAME OF PROJECT COORDINATOR PHONE NO. 541-482-2770 Tom Harrington 1-866-274-0960 12. METHOD OF PAYMENT SF-270 13. ASSISTANCE ARRANGEMENT Cost Sharing 14. PERFORMANCE PERIOD 6~om:02-SEP- To:01-SEP-06 Budget Period 6~om:01-0CT- To:30-SEP-05 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM NAME CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMMULATIVE ACRONYM (AACS CODE) TOTAL AWARDED THIS TOTAL AWARD NON- XXXX-XXX-XXXXXX-XXXXX- AWARD ACTION FEDERAL XXXX-XXXX-X +OR(-) COMMITMENT AFG 97.044 2005-62-0364RE-63000000- $0.00 $29,771.00 $29,771.00 $3,307.00 4101-R TOTALS $0.00 $29,771.00 $29,771.00 $3,307.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16 a. FOR NON-DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) Christine Torres [ .Go ,BaEK.. J ....,,,,,,,... .... ...n,. . DATE N/A DATE 29-AUG-05 .. https://portal.fema.gov/firegrant/jsp/fire_adminl awards/spec/view _award -package. do ?agree... 9/9/2005 Application Number: EMW-2004-FG-16909 Page 1 of 22 Entire Application Overview Are you a member, or are you currently involved in the management, of the fire department Yes applying for this grant? If you answered No, please complete the information below and click on the Save and Continue button. If you answered Yes, please do not complete the information requested below and click on the Save and Continue button. Note: If you answered No to the above question, the fields marked with an * are required. Preparer Information * Organization Name * Address 1 Address 2 * City * State . Zip . Is there a grant-writing fee associated with the preparation of this request? If you answered yes above, what is the fee? No $ https://portal.fema.gov/frregrantfjsp/fire2004/application/print_app.jsp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Contact Information * Title Prefix * First Name Middle Initial * Last Name * Business Phone *Home Phone Mobile Phone/Pager Fax *Email . Title Prefix . First Name Middle Initial . Last Name * Business Phone 'Home Phone Mobile Phone/Pager Fax 'Email Page 2 of 22 Alternate Contact Information Number 1 Chief Mr. Keith E Woodley 541-482-2770 Ext. 541-482-2770 Ext. 541-488-5318 woodleyk@ashland.or.us Alternate Contact Information Number 2 Asst Chief Mr. david Hard 541-482-2770 Ext. 541-482-2770 Ext. 541-488-5318 hardd@ashland.or.us https:/ /portaI.fema.gov /firegrant/jsp/fire2004/application/print_ app.j sp ?print=true&app _nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Applicant Information Page 3 of 22 EMW-2004-FG-16909 Originally submitted on 04/0212004 by Robert Cockell (Userid: firehousebob) Based on information you have provided, your department serves a Suburban community. Contact Information: Address: 455 Siskiyou Blvd. City: Ashland State: Oregon Zip: 97520 Day Phone: 541-482-2770 Evening Phone: 541-301-4573 Cell Phone: 541-301-4573 Email: cockellr@ashland.or.us Application number is EMW-2004-FG-16909 * Applicant Name . Type of Applicant If other, please enter the type of Applicant * ElJljJlmI Iden1ificatioD_ NUJl1bel * Does your organization have a PUNS Number? If yes, please enter the D~~S NlJlJlber Headquarters Physical Address . Physical Address 1 Physical Address 2 . City . State . Zip Mailing Address . Mailing Address 1 Mailing Address 2 . City . State . Zip Account Information . Type of bank account . Bank routing number - ~ digit number on the bottom left hand corner of your check 'Your account number Additional Information , For this fiscal year (Federal) is your jurisdiction Ashland Fire & Rescue City 93-6002117 Yes 076395508 455 Siskiyou Blvd Ashland Oregon 97520 - 1850 Need help for ZIP+4? 455 Siskiyou Blvd Ashland Oregon 97520 - 1850 Need help for ZIP+4? Checking 123000220 153602541069 https:/ Iportal.fema.gov/firegrant/j sp/fire2004/application/print_ app.jsp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Page 4 of 22 receiving Federal funding from any other grant program that may duplicate the purpose and/or scope No of this grant request? * If awarded this grant, will your jurisdiction expend greater than $300,000 in Federal share funds during the Federal fiscal year in which the grant was awarded? No * Is the applicant gellllQ1L~ntQD_cmy~!;t~-.r.c!IJ:tel>t? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: https:/ /portaLfema.gov/frregrant/jsp/fire2004/application/print_ app.jsp?print=true&app _ nu... 3/21/2006 * What percentage of your response area is protected 90 % by hydrants? * Does your department protect critical infrastructure of Yes the State? * How much of your jurisdiction's land use is for agriculture, wild land, open space, or undeveloped properties? * What percentage of your jurisdiction's land use is for commercial, industrial, or institutional purposes? * What percentage of your jurisdiction's land is used for residential purposes? * How many active firefighters does the department have who perform firefighting duties? * How many personnel provide only EMS service delivery? * How many stations are in your department? * Do you currently report to the National Fire Incident Yes Reporting System (NFIRS)? If you answered yes above, please enter your EDI~lFDID * What services does your department provide? Structural Fire Suppression Medical First Response Wildland Fire Suppression Basic Life Support Airport Rescue Firefighting (ARFF) Advanced Life Support Application Number: EMW -2004-FG-16909 Department Characteristics (Part I) * Are you a member of a fjl];! Department'or authorized representative of a fire department? * Are you a member of Federal Fire Department or contracted by the Federal government and solely responsible for suppression of fires on Federal property? * What kind of Department do you represent? If you answered combination, above, what is the percentage of career firefighters in your department? * What is the square mileage of your primary response 11 area? * How many commercial, industrial, residential, or institutional structures in your jurisdiction are more than four stories tall? * What is the permanent resident population of your Primary/First Due Response Area or iurisdiction ?erv~d? Page 5 of 22 Yes No All Paid/Career % 12 % 32% 56% 114 21000 27 o 2 0012 Hazmat Operational Level Hazmat Technical Level Rescue Operational Level Rescue Technical Level https://portal.fema.gov/firegrantljsp/fire2004/application/print_ app.j sp ?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Department Characteristics (Part II) * What is the total number of fire-related civilian fatalities in your jurisdiction over the last three years? * What is the total number of fire-related civilian injuries in your jurisdiction over the last three years? * What is the total number of fire-related firefighter fatalities in your 0 jurisdiction over the last three years? * What is the total number of fire-related firefighter injuries in your jurisdiction over the last three years? * In an average year, how many times does your department receive mutual/automatic aid? * In an average year, how many times does your department provide mutual/automatic aid? * What was your department's estimated average annual operating budget over the last three years? * What percentage of your annual operating budget is dedicated to personnel costs (salary, overtime and fringe benefits)? * What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? Grants? Donations? Fund drives? Page 6 of22 1 3 2 20 50 3500000 82% 100% 0% 0% 0% Other? 0 % If you entered a value into Other field (other than 0), please explain *How many vehicles does your department have in each of the categories below? Enter numbers only and enter o if you do not have any of the vehicles below a. Engines (or pumpers): Pumper, PumperlTanker, Rescue/Pumper, Foam Pumper, CAFS Pumper, Quint 4 (Aerial device of less than 76 feet), Fire Boats (more than 13 feet long), Type I, Type II, Type III Engine b. Aerial Apparatus: Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller 0 Ladder Truck, Quint (Aerial device of 76 feet or greater) C. Tankers: Tanker, Tender, Tanker/Pumper (Pumper with a tank that has a greater than 1,200 0 gallon capacity), Foam TankerlTender (greater than 1,200 gallon tank capacity) d. Rescue Vehicles: Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle e. Brush/Quick attack: Brush Truck, Patrol Unit (Pick up w/ Skid Unit), Quick Attack Unit, Mini-Pumper, Type IV Engine f. Other: EMS Transport Unit, EMS Chase Vehicle, Air/Light Unit, Rehab Units, Hazardous Materials Unit, Bomb Unit, Technical Support (Command, Operational Support/Supply), Hose Tender, Salvage Truck, ARFF (Aircraft Rescue Firefighting), Command/Mobile Communications Vehicle, Other Vehicle Total Number o 3 6 https:/ /portal.fema.gov/frregrant/jsp/fire2004/applicationlprint_ app.jsp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Page 7 of22 Provide in the space below the following information only if you are applying for a firefighting vehicle: List all your vehicles by type (for example, engines/pumpers, brush, rescue, etc.). Then provide the year each was manufactured. If the department has more than two of any type, provide the total number of vehicles in that category and the years the oldest and the newest were manufactured. https:/ /portal.fema.gov/frregrantljsp/frre2004/application/print_ app.jsp?print=true&app _ nu... 3/21/2006 Application Number: EMW-2004-FG-16909 Page 8 of22 Department Call Volume * How many responses per year by category? (Enter whole numbers only: If you have no calls for any of the categories, enter 0) Structure Fires Vehicle Fires Vegetation Fires EMS Rescue Hazardous ConditionlMaterials Calls Service Calls Good Intent Calls/False Alarms Other Calls and Incidents 77 13 80 1906 o 51 182 412 201 https:/ /portal.fema.gov/firegrant/jsp/fire2004/applicationlprint_ app.jsp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Page 9 of 22 Request Information . 1. Select a program for which you are applying. Remember. you can only apply for one program this year. You can apply for as many activities within a program as you need. \ifjlJU rnodifv your se-!ectiori, yuU '//i11 lost: dut~l <Silt21'2d Unddl" Uk uri~-dili~d ;:icrivity,i Program Name Operations and Firefighter Safety . 2. Will this grant benefit more than one department? Yes If you answered Yes to Question 2 above. please explain. (You can only enter 4000 characters) Yes. This grant will benefit more than one department. Our department, Ashland Fire & Rescue, is located is Southern Oregon. Southern Oregon is geographically isolated, located 300 miles in either direction to the closest metropoltan area; PorUand, OR to the north and Sacramento, CA to the south. We have mutual and automatic response agreements with 20+ small and medium size departments. Also, State and Federal agencies. These departments serve a total of 260,000 citizens in two counties, spread over 4425 square miles. There are three large urban centers, and many hundreds of square miles of industrial/commercial, suburban and rural occupancies. We rely not only on inter-department response, but also shared training and overhead team support to provide for interoperability of equipment and t~nology with other fire departments and local, state and Federal first responders. We are requesting funding for RIT packs and firefighter corrmunications equipment. We are using the standards from our auto/mutual aid departments to spec and build these packs. This wiD provide consistency and interoperability for our regions 5 largest departments. Afl equipment wiD be inter-changeable with the departments we respond with. We are also training to agreed upon standards and requirements with these agencies. The voice ampification equipment wiD assure our fire ground and firefighter-to-firefighter communications ts unmuffted and heard loud and clear by al jurisdictions involved in incident operations. The award of this grant and subsequent addition of this equipment would allow us to support the mission of Ashland fire & Rescue but also, the many other departments we currently respond with. The benefit of receiving these funds would be widely felt in Southern Oregon and directly selVe some 20+ fire departmen1s and hundreds of firefighters. Request Details The activities for program Operations and Firefighter Safety are listed in the table below. Activity Number of Entries 3 o o o o Total Cost $ 33,078 $0 $0 $0 $0 Additional Funding $0 $0 $0 $0 $0 Equipment Modify Facilities Personal Protective Equipment Training Wellness and Fitness Programs Equipment Equipment Details 1. What equipment will your department purchase with this grant? RIT Pack https:/Iportal.fema.gov/firegrantJjsp/fire2004/applicationlprint_ app.j sp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Page 10 of 22 Please provide further description of the item selected above or if you selected Other above, please specify. 2. Number of units '3. Cost per unit '4. Generally the equipment purchased under this grant program: Is necessary for basic firefighting capabilities, but has never been owned by this deparbnent If you selected "replacing equipmenr (from 04) above, please specify the age of equipment in years. ;'5. Generally the equipment purchased under this grant program: Will bring the deparbnent into statutory compliance. Please explain how this equipment will bring the department into statutory compliance in the space provided to the right. All inclusive-Spare air, search, tools, rescue. 4 (whole number only) $ 3807 (whole dollar amounts only) Select Age 2. Both Federal (OSHA) and State (Oregon) rules mandate that not only will firefighters be trained to rescue their own but, will also be appropriately equipped for the task. OSHA 29 CFR 1910.134 Oregon Administrative Rules for Firefighters 437-002-0182 5(C)(d) Procedures for Interior Structural FIre Fighting ("two-inl two-out rule") adopted in Oregon July 7, 1998. *6. Does this equIpment provide a health and safety benefit to the Yes firefighters In your deparbnent? If yes, please fully explain in the narrative section. Close Window Equipment Equipment Details * 1. What equipment will your department purchase with this grant? Please provide further description of the item selected above or if you selected Other above, please specify. Other Communications (explain) SCOTT "Talk-Around" voice amplifier with radio interface. Enables radio communications while wearing SCBA. *2. Number of units *3. Cost per unit k 4. Generally the equipment purchased under this grant program: Is necessary for basic firefighting capabilities, but has never been owned by this deparbnent If you selected "replacing equipment" (from 04) above, please specify the age of equipment in years. 6 (whole number only) $ 1400 (whole dollar amounts only) Select Age https://portal.fema.gov/firegrant/jsp/fire2004/application/print_ app.j sp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 '5. Generally the equipment purchased under this grant program: Will bring the department into statutory compliance. Please explain how this equipment wilt bring the department into statutory compliance in the space provided to the right. Page 11 of 22 Federal and State(Oregon) agencies mandate appropriate means of communication between employee(s) inside an IDlH and outside. OSHA 29 CFR 1910.134 (g)(3)(ii) Visual, voice, or signal line communication is maintained between the employee(s) in the IDLH atmosphere and the employee(s) located outside the IDLH atmosphere; Oregon Administrative Rules for Arefighters 437-002-0182 5(C)(d) Procedures for Interior Structural Fire Fighting ("lwo-inltwo-out rule") adopted in Oregon 1998. *6. Does this equipment provide a health and safety benefit to the Yes firefighters in your department? If yes, please fully explain in the narrative section. Close Window Equipment Equipment Details * 1. What equipment will your department purchase with this grant? Please provide further description of the item selected above or if you selected Other above, please specify. *2. Number of units *3. Cost per unit *4. Generally the equipment purchased under this grant program: Is necessary for basic firefighting capabilities, but has never been owned by. this department If you selected "replacing equipment" (from Q4) above, please specify the age of equipment in years. *5. Generally the equipment purchased under this grant program: M bring the department into statutory compliance. Please explain how this equipment wilt bring the department into statutory compliance in the space provided to the right. Other Communications (explain) Voice ampliphers for scba. Enables clear communications while wearing SCBA. 27 (whole number only) $ 350 (whole dollar amounts only) Select Age Federal and state (Oregon) agencies mandate appropriate means of communication between employee(s) inside an IDLH and outside. OSHA 29 CFR 1910.134 (g)(3)(ii) Visual, voice, or signal line communication is maintained between https://portal.fema.gov/firegrantljsp/fire2004/applicationlprint _ app.j sp?print=true&app _ nu.. . 3/21/2006 Application Number: EMW -2004-FG-16909 Page 12 of 22 the employee(s) in the IDLH atmosphere and the employee(s) located outside the IDLH atmosphere; Oregon Administrative Rules for Firefighters 437 ~002-0182 5(C)(d) Procedures for Interior Structural Fire Fighting ("two-in/lwo-out rule") adopted in Otegon 1998. '6. Does this equipment provide a health and safety benefit to the Yes firefighters in your department? If yes, please fully explain in the narrative section. Close Window Budget Suct9-~lQ_bjgQt CI<:i$$ a. Personnel b. Fringe Benefits $0 $0 $0 $ 33,078 $0 $0 $0 $0 $0 c. Travel d. Equipment e. Supplies f. Contractual g. Construction h. Other i. Indirect Charges Indirect Cost Details Agency Indirect Cost Agreement with l1l9iH:~gLCosJ Ral~ Agreement Summary Federal and AppHcant Share Federal Share Applicant Share Federal Rate Sharing (%) % $ 29,771 $ 3,307 90/1 0 tiOfl::E~(teLgJRe~ltrg_~~ (The combined t\Jon-/=ederal Resources mllst equal the Applicant S:hare of $ 3.307) a. Applicant b. State c. Local $ 3,307 $0 $0 https://portal.fema.gov/firegrantJjsp/fire2004/application/print _ app.j sp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Page 13 of 22 d. Other Sources $ 0 If you entered a value in Other Sources, include your explanation below. You can use this space to provide information on the project, cost share match. Total Budget $ 33,078 https://portaI.fema.gov/firegrantljsp/fire2004/applicationJprint_ app.jsp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Page 14 of 22 Narrative Statement Project Description C Please provide your narrative statement in the space provided below (1) Project Description, (2) Financial . Need, and (3) Cost-Benefit of Request: PROJECT DESCRIPTION Where the lives of firefighters are concerned, a functional RIT (Rapid Intervention Team) is the single most important resource a fire department has to call on. Ashland Fire & Rescue is requesting the funding of (4) "RIT packs" and SCBA communications amplifiers to allow our Firefighters the best chance possible of surviving the unimaginable. Each of our 4 apparatus we own will carry one of these new packs, allowing for the appropriate equipment to be on scene, regardless of which vehicle was dispatched. These "RIT packs" consist of spare air and mask with voice amplification, buddy breathing capabilties, a "RIT Tarp", rescue harness, search rope and packs, hand Ights, and the necessary forcible entry tools to rescue a falfen firefighter. We are using the standardS from our auto/mutual aid departments to spec and build these packs. nus wiD provide consistency and interoperabifrty with our regions 5 largest departments. All equipment will be inter-changeable with these departments. As per NFPA, each firefighter has been issued their own SCBA mask. As stated in our budget, we are requesting each mask be itted with voice ampfification capabilities. These Scott Voice Amplifiers will allow direct, clear, voice communications regardless of the firefighter's position; in or out of the IDLH atmosphere. Each of our 3 Captains and 3 "acting Captains" will have a Scott "talk-About" radio interface with this voice amp system, alfowing the immediate, concise, sending and receiving of commands to all effected personnel. This basic equipment will ensure the response we provide to a downed firefighter is timely, adequate and worthy of the task at had. FINANCIAL NEED Oregon, as with mudl of the nation, has been hit hard by our recent recession. Otegon leads the nation in unemployment. Our current state budget has an expected short faB of nearly 1 billon dollars. Education funding, along with public safety has been slashed during this past year. Our state ranks first In the nation for Income taxes as a percent of personal income. Coupled with voter approved property tax Imitations (limited to no more than 3% per year) and no sales tax in Oregon. our revenue sources are over burdened and it is nearly impossible to squeeze more monies from citizens that either just don't have it or refuse to give more than their fair share. This trend is effecting all aspects of our wes... we have seen the closure of two of our 5 elementary schoots and expect more before September. It is hard to expfafn to our constitutes that we need more funding for equipment. when their children are being over crowded and under educated. As a smaller community, Ashland has fel the impact of our states economic crisis. Our fiscal year begins July 1 and it appears now as though Ashland Fire & Rescue will see fewer funds this year than last. Tobacco subventions have falen in the recent years; these important funds equal 1.75 firefighters. 'Nth increased call volume and tower staffing than should be tn place, we have to settle with providing an increased level of service with 8 static level of personnel. COST -BENEFIT OF REQUEST Our hope is to provide basic ireighting equipment. The end to which is for the rescue of not only the men and women of Ashland Fire & Rescue, but also the many wes of the members of the departments we respond with. Our isolated region demands that inter-agency reiance is paramount. Because of this, the award of this grant and subsequent addition of this equipment would alfow us to not only support our mission, but also the many other departments we currently respond with. The benefit of receiving these funds would be widely felt in Southern Oregon and directly serve the majority of the areas firefighting resources. . We are training to agreed upon standards and requirements with these agencies; our commitment to this is steadfast and strong. These greatly needed funds will assure our success. https://portal.fema.gov/firegrantlj sp/fire2004/applicationlprint_ app.jsp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Page 15 of22 OUR ORGANIZATION The city of Ashland is geographically isolated. The only city larger than us is 20 miles away: Medford Oregon, population 50,000. Urban sprawl is 200 miles to the north and 300 miles south of us in Caifomia. Our permanent population is just over 20,000, but we have a transient POPulation of more than 300,000. This rise is due largely in part to Southern Oregon Shakespeare Festival, which, is in its 80th season. Visitors come from around the world to attend performances in one of the Festival's five large theater complexes. This lasts March to October. Additionally, Ashland is home to Southern Oregon University. This brings 5500 students to our community 9 months out of the year. 1200 of which, reside in the schools 10, 5-story dormitories. Growth in the past 10 years has been predOminately comprised of retirement age population. The new demographics of our city have created 13 large retirement and nursing home/care facilities. 12 of which, are multi story. Ashland Fire & Rescue staffs two engines and two ambulances daily. One of each responds from our two stations. We currently have a minimum staffing of 1 firefighters on duty per shifl:. We not only cover our city with this staff, but our.firefighter/paramedics provide ALS ambulance transport to more than 650 square miles of surrounding cities and county area. Also, we provide unlimited mutual and automatic aid to other municipalities, county, state and federal agencies. We are also part of regional and state, all hazard mobilization strike teams and task forces. The make-up of our community and very Iinited staffing levels leave the citizens and firefighters of Ashland far more vulnerable to fire incidents. The ability to save our own and trust the resources around us to do the same has never been greater. , Please describe any grants that you currently have with OHS including the AFG. for example, 2002 AFG grant for vehicle or 2003 OOP grant for exercises. (Enter "N1A" if Not Applicable) We currently have a 2003 Fire Prevention Grant for $45,000. This Grant was written by us to provide our Fire Prevention Coop with a Fire Safety Trailer to educate our children and elderly. https://portal.fema.govlfiregrant/j splfire2004/application/print_app.j sp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Page 16 of 22 Assurances and Certifications Form 20-16A You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an * are required. Assurances Non-Construction Programs Note: Certain of these assurances may not be applcable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require appfican1s to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assi.stance, and the institutional, managerial and finandal capabitity (including funds sulfident to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this applcation. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to exanine all records, books, papers. or documen1s related to the award; and wiD establsh a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Wilt establsh safeguards to prohibit employees from using their positions for a purpose that constitutes or presen1s the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM.s Standards for a Merit System of Personnel Adninistration (5 C.F.R. 900, Subpart F). 6. Wilt comply with aD Federal statutes relating to nondiscrinination. These include but are not limited to: (a) TrUe VI of the Civil Righ1s Act of 1964 (p.l. 88-352) which prohibi1s discrimination on the basis of race. cotor or national origin; (b) Title IX of the Education Amendments of 1972. as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibi1s discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794). which prohibi1s discrimination on the basis of handicaps; (d)theAge OisaiIRnatiooAd of 1975, as amended (42 U.S.C. Sections 6101- 6107). which prohibits discrininafion on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (p.l. 92-255). as amended, relating to nondiscrimination on the basis of drug abuse; (I) the Comprehensive Alcohol Abuse and Alcoholsm Prevention, Treatment and Rehabiltation Ad. of 1910 (p.L. 91-616), as amended. relating to nondiscrimination on the basis of ak:oItoI abuse or afcohoism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3). as amended. relating to confidentiality of alcohol and drug abuse patient records; (h) TrUe VIII of the Civil Righ1s Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rentat or finandng of housing; (i) any other nondiscrimination provisions in the spedfic statute(s) under which application for Federal assistance is being made; and (j) the requiremen1s of any other nondiscrinination statute(s) which may apply to the applcation. 7. Will compty. or has already complied, with the requirements of Title /I and III of the Uniform https://portal.fema.gov/firegrantljsp/fire2004/application/print_ app.j sp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Page 17 of 22 Relocation Assistance and Real Property Acquisition PoUcies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328), which Umit the poUtical activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Sections 276a to 276a-7), the Copeland Ad (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-:333), regarding labor standards for Federally assisted construction sub agreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (p.L. 93-234) which requires recipients in a special flood hazard area to partitipate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. WII comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation offload hazards in flood plains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Ad of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 at seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (p.L. 93- 523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wid and Scenic Rivers Act of 1968 (16 U.S.C. Sedion 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring complance with Sedion 106 of the National Historic Preservation Ad of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 4693-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. \Mil comply with the Laboratory Animal Welfare Act of 1966 (p.l. 89-544, as amended, 7 U.S.C. 2131 at seq.) pertaining to the care, handing, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. WII comply with the lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabiUtation of residence structures. 17. WI cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. WII comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair labor Standards Act (29 U.S.C. 201). as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. https:/ /portal.fema.gov/firegrantljsp/fire2004/application/prinC app.jsp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Page 18 of22 Signed by Robert Cockel! on 03/17/2004 httos:/ /oortal. fema.l!ov/firem-antli so/fire2004/aoolication/orint aoo. i so?orint=true&aoo nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Page 19 of 22 Form 20-16C You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an " are required. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibily Matters and Drug-Free Workplace Requirements. Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352. Title 31 ofthe US Code. and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that (a) No Federat appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency. a Member of Congress, an officer or employee of congress. or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or win be paid to any person for influencing or attempting to influence an officer or employee of any agency. a Member of Congress, an ofker or empfoyee of congr8$S. or an employee of a Member of Congress in connection with tIIis Federal gram or cooperative agreement. the undersigned shan complete and submit Standard Form LLL. "Disclosure of Lobbying Activities". in accordance with its insbuctions. (c) The undersigned shalf require that the language of this certification be included in the award documents for aI the sub awardS at aI tiers (including sub grams, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipien1s shall certify and disclose accordingly. 2. Debarment. Suspension and other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67. for prospective participants in primary covered transactions. as defined at 44 CFR Part 17, Section 17.51O-A. the applicant certifies that it and its principals: (a) Are not presently debarred. suspended. proposed for debarment, declared ineligible. sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this applcation been convicted of or had a civiHan judgment rendered against them for cormission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State. or local) transaction or contract under a pubIC transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft. forgery, bribery. falsification or destruction of records, making false statements. or receiving stolen property. (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State. or local) with commiSsion of any of the offenses enumerated in paragraph (1)(b) of https:/Iportal.fema.gov/firegrantljsp/fire2004/applicationlprint_ app.j sp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2004-FG-16909 Page 20 of 22 this certification: and (d) have not within a three-year period preceding this application had one or more publiC transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees other than individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing', possession, or use of a controlfed substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse vio~tions occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant. the employee win: (1) Abide by the tefms of the statement and (2) NOtify the employee in writing of his or her conviction for a violation of a aininal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subpaJagraph (d)(2) tom an employee or otherwiSe receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applcable DHS awarding office. i.e. regional office or DHS oflice. (I) Taking one of the following adions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including temination, consistent with the requiremen1s of the Rehabilitation Ad of 1913, as amended; or (2) Requiring such employee to participate satisfadorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal" State, or focal heafth, law enforcement or other appropriate agency . (g) Making a good faith effort to continue to maintain a drug free workplace through https://portal.fema.gov/firegrantJjsp/fire2004/applicationlprint_ app.j sp?print=true&app _ nu... 3/21/2006 Application Number: EMW -2oo4-FG-16909 Page 21 of22 implementation of paragraphs (a), (b), (c), (d), (e), and (1). (8) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action If your place of performance is different from the physical address provided by you in the Applicant Infonnation, click on Add Place of Performance button above to ensure that the correct place of peffonnanee has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a Slate may elect to make one certification in each Federal fiscal year. A copy of which should be included with each appication for DHS funding. Slates and State agencies may elect to use a Statewide certification. Signed by Robert Cockell on 03/17/2004 https:/Iportal.fema.gov/firegrantJj sp/fire2004/application/print_ app.jsp?print=true&app _ DU... 3/21/2006 Application Number: EMW -2004-FG-16909 Page 22 of 22 FEMA Standard Form LLL Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for lobbying activities definition. This form is not applicable https:/Iportal.fema.gov/firegrantlj sp/fire2004/applicationlprint_ app.jsp?print=true&app _ nu... 3/21/2006