HomeMy WebLinkAbout2006-0403 Study Session Packet
Barbara Christenson
City Recorder
Council Meeting Packet
CITY OF
ASHLAND
CITY COUNCIL STUDY SESSION
AGENDA
Monday, April 3, 2006 at 5:15 p.m.
Council Chambers, 1175 East Main Street
1. Water and Wastewater System Development Charges Study
2. Review of Boards and Commissions
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
this meeting, please contact the City Administrator's office at (541) 488-6002 (TrY phone number
1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
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CITY OF
ASHLAND
Council Communication
Study Session - Water and Wastewater Systems
Development Charges Study
Meeting Date: April 3, 2006 Primary Staff Contact: Lee Tuneberg ~:(
Department: Administrative Services E-mail: tuneberl@ashland.or.us
Contributing Departments: Public Works, ~ Secondary Staff Contact:
Community Dev ment E-mail:
Approval: Gino Grimaldi /'
',. Estimated Time: 60 Minutes
Statement:
The city's SDC Committee spent much of 2005 working with staff and consultant Shaun Pigott to
review the current systems development charge calculations in order to determine the need for a
change in methodology and amount charged. This study session will afford Council the opportunity to
educate itself on state requirements for setting SDCs and Ashland's approach.
Background:
The attached reports provide narrative on the history of our systems development charges for water
and wastewater (sometimes referred to as SDCs or impact fees) and methodology for both systems.
The city last studied and revised these two in 2000 where the methodology changed from 1996's
fixture counts to a habitable square footage basis. This approach is unique to Ashland but falls within
State guidelines and seems to work well for our community. Based upon the work done, the total
amount charged for both systems would decrease $796 (-12%) over current charges for a habitable
2000 square foot home.
Staff worked with the six-member committee (Darrell Boldt, Kerry KenCairn, Larry Medinger, Jac
Nickels, Connie Saldana and Greg Williams) and support their recommendations contained in the
attachments. Many of these members participated in the previous studies and we thank all of them for
their willingness and dedication to this process.
A public hearing and first reading of an ordinance are tentatively set for April 18, 2006.
Related City Policies:
None
Council Options:
None. This is a study session so no formal action can be taken. Council can direct staff to:
1. Request more information from staff or work by the committee.
2. Schedule an ordinance for a regular session of Council so that public input can be obtained
prior to implementing new charges
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Staff Recommendation:
Council identify additional information needed and direct staff to present it at the December 20, 2005,
regular session to allow full discussion and public input.
Potential Motions:
None
Attachments:
Wastewater and Water _ SystemDevelopment Sharge Summary, January 10, 2006
Water and Sewer SDC Study - Project Status Report, September 27, 2005
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City of Ashland
Wastewater and Water - System Development Charge Summary
January 10, 2006
DRAFT
Prepared by
Shaun Pigott Associates, LLC
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CITY OF ASHLAND
WASTEWATER AND WATER
SYSTEM DEVELOPMENT CHARGE UPDATE
Process
This update of Ashland's system development charges (SDC) for wastewater and water was
done in order to revise the SDCs based on recently completed facility plans for both utility
systems. Also, as part of this update process; issues related to the current SDC structure were
addressed through Ashland's SDC Committee. The Committee includes Darrel Boldt, lac
Nickels, Greg Williams, Larry Medinger, Russ Silbiger, Kerry KenCairn, and Connie Saldana.
The SDC Committee has worked directly with staff and the City's consultant over the course of
5 meetings held between April and September 2005. The proposed revisions to the wastewater
and water SDCs reflect the Committee's unanimous recommendations to the Ashland City
Council.
For this update, the City and Committee had a number of objectives:
. Review the basis for the SDCs to ensure a consistent methodology;
. Develop a rationale and documentation for the improvement element of the SDC;
. Consider possible revisions to the structure or basis of the charge that might improve equity
or proportionality to demand; and
. Provide clear, orderly documentation of the assumptions, methodology, and results, so that
City staff can, by reference, respond to questions or concerns from the public
Background
The City's SDC Ordinance No. 4.20 was originally adopted in 1992 and amended in 1996. The
ordinance was designed for compliance with ORS 223.297-.314 (Oregon SDC statute) which
mandated that all jurisdictions having SDCs adopt ordinances consistent with this State law.
Actual SDC calculations have been adopted through a series of resolutions including Resolution
No. 2000-29 "A Resolution Adopting New Water, Wastewater and Parks System Development
Charge Schedules." This also served to repeal the SDCs set in 1996. For water and wastewater,
the 1996 SDCs were based on fixture counts with a single-family home (17 fixtures) paying
$2,716 for water and $2,255 for wastewater.
City of Ashland - sec Update Summary
Wastewater and Water
Page 1
03/29/06
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In 2000, this methodology was reviewed by the City through the SDC Committee for purposes of
simplifying the calculation and eliminating the perceived or real inequity of a 1200 sq ft home
paying the same SDC as a 3000 sq ft home. The objective was to simplify and make the
calculation more predictable, easier to administer and to ensure that larger homes paid a
proportionately larger SDC over smaller homes. The staff recommendation was to replace, for
single family and multi family properties, the use of fixture counts with "habitable square
footage" which equals the heated square footage of a house. This figure would be submitted as
part of the plan review process and would be clear, easy to administer and charge larger houses
more for their SDC. In order to achieve this last objective, the City developed a series of SDC
brackets based on ranges of habitable square footage and assigned to these brackets a specific
cost per square foot, with the cost per square foot within each bracket going up as the overall
square footage increased. This calculation and the resulting brackets were designed to be
"revenue neutral" in terms of the overall SDC revenue generated with this calculation vs. the
1996 fixture count approach. Under the revised approach, a "typical" average sized home would
be charged a water SDC of $3,362 ($2,716 under old SDC) and a wastewater SDC of $2,482
($2,255 under old SDC).
SDC State Law
Under ORS 223, there are two elements to an SDC:
The reimbursement fee considers the cost of existing facilities, prior contributions by existing
users of those facilities, the value of the unused/available capacity, and generally accepted
ratemaking principles. The objective is that "future system users contribute no more than an
equitable share to the cost of existing facilities." The reimbursement fee can be spent on capital
costs or debt service related to the systems for which the SDC is applied.
The improvement fee portion of the SDC is based on the cost of planned future facilities that
expand the system's capacity to accommodate growth or increase its level of performance. In
developing an analysis of the improvement portion of the fee, each project in the City's capital
improvement plan was reviewed to exclude costs related to correcting existing system
deficiencies or upgrading for historical lack of capacity. The improvement SDC is calculated as a
function of the estimated number of additional units to be served by the City's facilities over the
planning period.
Specific SDC Committee Recommendations
. The City's use of "habitable square footage" for wastewater and water SDC calculation
does run counter to the generally accepted approaches used in Oregon which are either
meter size and/or fixture counts. However, ORS 223 does not mandate any specific
calculation approach so long as the allocation methodology selected "promotes that
future system users contribute no more than an equitable share to the cost of existing
facilities" AND "the cost of projected capital improvements needed to increase the
capacity of the systems" is the basis for the charge. The SDC Committee did feel the use
City of Ashland - SDC Update Summary
Wastewater and Water
Page 2
03/29/06
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of habitable square footage was consistent with the City's objectives for promoting
smaller home construction in the City and recommended that it be continued. However,
the use of numerous brackets in applying habitable square footage was considered
counterproductive and the Committee recommended a uniform cost per habitable square
foot.
. The City has funded the construction of its new wastewater treatment plant through food
and beverage tax receipts. This source of funding is not affected by existing wastewater
customers nor can an SDC designed to reimburse the utility (and its customers) for its
costs in providing capacity be applied when the treatment facilities are paid through a
food and beverage tax. Accordingly, the reimbursement portion of the wastewater SDC
does not include the treatment costs paid through the food and beverage tax.
. The City currently maintains 5 distinct SDC funds for wastewater and water. Under
wastewater there are SDC funds for treatment and collection. Under water, there are
separate SDC funds for distribution, treatment and supply. The Committee recommends
that these 5 funds be reduced to 2, one for wastewater and one for water. Any concerns
about loss of accountability by reducing the number of funds can be offset by annually
reconvening the SDC Committee to review the City's year-end report on SDC receipts,
expenditures and capital project list. The SDC Committee did volunteer their time for
these annual meetings.
. Ashland's 2000 water and wastewater SDCs are based on projects that were updated
from the 1996 SDC study. The City now has updated facility plans and CIPs for both
utilities. For this SDC update, each of these projects has been reviewed in terms of
purpose, cost, and allocation between existing ratepayers and SDC eligibility. The SDC
Committee spent the majority of its time reviewing the capital project lists and capacity
allocations for each of the wastewater and water projects. These individual projects and
their allocation to growth are now part ofthe City's SDC methodology.
. Based on the SDC Committee's review of the water and wastewater project lists and the
allocation methods felt to be most consistent with the City's policy objectives, the
following are the Committee's SDC recommendations:
Wastewater SDC
Current _ SDC is $2,707 for a "typical" 2,000 habitable square foot home
Proposed _ SDC would be $1,237 for a "typical" 2,000 habitable square foot home
This 54% reduction of the SDC for wastewater is due to a significantly downsized allocation of
capital facility costs to growth and the removal of the treatment plant funded through food and
beverage tax receipts from the reimbursement element of the SDC. It should be highlighted
that the food and beverage tax is due to sunset in 2010. If these tax revenues are no longer
City of Ashland - SDC Update Summary
Wastewater and Water
Page 3
03/29/06
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available to fund the wastewater treatment plant, the debt service for this facility would need to
be paid through a combination of increased wastewater rates and increased SDCs.
Note that the SDC for commercial properties will be based on fixture counts (number of toilets,
sinks, etc) at a rate of $95.19 per fixture. A commercial property having, as an example, 16
fixtures would pay a wastewater SDC of$I,523.
Water SDC
Current _ SDC is $3,667 for a "typical" 2,000 habitable square foot home
Proposed _ SDC would be $4,341 for a "typical" 2,000 habitable square foot home
This 16% increase in the SDC results from evaluation of the 22 projects identified in City's
water CIP and a more accurate allocation of these project costs between growth and current
water customers.
Note that the SDC for commercial properties will be based on meter size. As an example a %"
meter will pay $4,116; I" meter will pay $6,873; 1.5" meter will pay $13,706.
Overall, the proposed SDCs for both wastewater and water, assuming a "typical" 2000
habitable square foot home, would be $5,578. This represents a 12% ($796) reduction for these
two SDCs over the current $6,374.
City of Ashland - SDC Update Summary
Wastewater and Water
Page 4
03/29/06
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CITY OF
ASHLAND
Council Communication/Study Session
Review of Boards and Commissions
Meeting Date: April 3, 2005
Department: ~ministration
Contributing De ents:
Approval: b
Primary Staff Contact: Ann Seltzer~
ann@ashland.or.us
Secondary Staff Contact: Gino Grimaldi
grimaldig@ashland.or.us
Estimated Time: 1 hour
Statement:
A review and evaluation of boards and commissions is an item that was identified for study session discussion at
the council goal setting in 2005.
Background:
Over the years council members have mentioned the inconsistencies in the various ordinances and resolutions
establishing city commissions, committees and boards (CCBs). Some commissions include the council liaison
as a voting member others do not, one commission designates the council liaison as the commission chairperson.
Each CCB was developed separately, some by ordinance and some by resolution, to address a specific need of
the council at that time. In some cases the charge of one or more CCB appears to overlap with another e.g.
Traffic Safety and Bike and Pedestrian.
The establishment of the various CCBs range from 1973 (Senior Program Board) to 2003 (Public Art). The
powers and duties of a number of the commissions have actually been completed. For example: Of the nine
duties defined in the ordinance establishing the Street Tree Commission (1993), five of the items were specific
actions that have been completed. The remaining four items relate to the commission's role as an advisory
group and/or an educational group.
Many of the powers and duties of the Housing Commission established in 1995 have been addressed through the
Housing Needs Analysis and the Housing Action Plan.
Occasionally council members have commented that a board or commission may take an action, which seems
inconsistent with the policies or goals set by the council and prompt a council comment. Some councilors have
wondered if the various CCBs have goals and if so are they developed with council goals in mind.
Finally, given the growing demand on stafftime, there is some concern that the demands placed on staff by
some CCBs may not be an efficient use of staff time.
Related City Policies:
a. Legal Framework. Except where determined by state statute, Council generally has the
power to establish or abolish CCBs and the Mayor has the authority to appoint and remove members with
Council approval. There is some inconsistency between the enabling frameworks because each has been
developed separately to address a specific need at the time.
b. Standing versus Temporary. Standing CCBs can provide a valuable service to the community by
providing in-depth advice to the council on a variety of topics and assume some of the workload from the
council to research issues or gather public input. The council also creates temporary or ad hock committees to
make recommendations on specific topics within a specified period of time. This report focuses on the standing
CCBs.
1
Boards
Voting Council Council Number of Established Established Inactive or
Members Liaison Liaison is Staff by Ord. by Reso. Repealed
Votes Chair Assi ned
Band 6 0
Building 6 1 and State
A eals statute
Hospital 12 0 repealed
1996
3 2
Ad Hoc
Examples of ad hoc committees over the past few years
. Economic Development Strategy
. Systems Development Charges
. Siskiyou Boulevard
. Transportation, Transit, Parking Coordinating
. LID
. Social and Human Services
. Charter Review Committee
Attachment A-2
CITY OF
ASHLAND
DRAFT
Memo
RE:
October 29, 2003
Bicycle and Pedestrian Commission
Traffic Safety Commission
John McLaughlin, Director of Community Development
Paula Brown, Director of Public Works
Combining the two commissions into a single Transportation Commission
DATE:
TO:
FROM:
Recommendation
Staff recommends that the Bicycle and Pedestrian Commission and the Traffic Safety Commission be
combined and asks for support from the Commissions prior to presenting the recommendation to the
Mayor and Council.
Background
For more than two years there has been discussion about combining the Traffic Safety Commission
(TSC) and the Bicycle and Pedestrian Commission (BPC) into a single entity. In February of2003 the
staff liaisons and two members from each of the two commissions met to discuss a possible merger into
a single Transportation Safety Commission. At the time there was general agreement between the two
groups to move ahead and yet the momentum waned as other issues rose on the priority list.
Reasons to combine:
Over the past two years there has been significant turnover in members on the BPC (11 people have
been appointed and resigned prior to completing the three year term) compared to a much lower
turnover of members on the Traffic Safety Commission (4 people have been appointed who resigned
prior to completing the three year term).
The BPC is primarily an advocacy group charged with promoting the use of non-automotive
transportation. It is difficult for people in an advocacy role to maintain enthusiasm and commitment
over a long period of time, as there is no means to measure progress. Staff feels this may be the reason
there is such a high degree of turnover on the BPC. It is important that volunteers have a mix of duties
in addition to education and advocacy. People need to have applicable actions that can be measured, the
opportunity to show tangible successes and to have input on issues and concerns raised by the public.
The TSC is primarily an advisory group to Public Works on non-routine traffic engineering problems
and actions that require public hearings. They have actual problems that they can take action on and
thus have a sense of measurable accomplishments. While the commission is charged with producing
Public Works and Community Development
20 East Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541-488-6002
Fax: 541-488-5311
TTY: 800-735-2900
r.,
. A +ttu.h~ent Y, - \
.-
and promoting traffic safety education programs that element often overlaps with the BBC and can take
a back seat to the action issues.
Combining the two commissions provides a balance of perspectives, education and action. A single
commission that would be an advocacy group as well as an advisory group for all modes of
transportation and transportation safety.
In addition, the combination of the two groups greatly improves the efficiency and use of staff time.
Often both commissions review the same or similar issues such as miscellaneous concrete projects,
downtown pedestrian safety, sidewalk improvements and more. By combining commissions, staffis
preparing information once as well as working simultaneously on both planning and engineering.
Currently, staff liaisons from each commission find themselves both working on similar issues and
duplicating efforts.
Attached is additional background information including a memo sent to the Traffic Safety Commission
by Jim Olsen, Engineering Services Manager and staff liaison to the Commission, a list of the power and
duties of each commission, and an e-mail from Keith Masssie to Jim Olsen dated February 10,2003.
Staff feels that a single commission will be stronger and more effective than the two separate
commISSIons.
B-J.
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Memo
CITY OF
-ASHLAND
Date:
From:
To:
Re:
February 19, 20l?'\
James H. Olson V
Traffic Safety Co mission
COMBINING TRAFFIC SAFETY AND BIKE & PEDESTRIAN COMMISSIONS
Last week the staff liaisons and two members of the Bike & Ped and Traffic Safety Commissions
met to discuss a possible merger of the two commissions into a single Transportation Safety
Commission.
The combining of the two commissions is a dialog that has been going on for over a year and the
various meetings have identified the following pros and cons:
PROS:
The staff workload could be spread over a broader labor pool
In consideration of citizen requests and in project reviews the combined commission
would guarantee that the bicycle point of view would be equally considered
The merger would bring planning and engineering concerns closer together'
The merger could eliminate the duplication of efforts which both commissions now
experience
The merger would reduce meeting times for some members
The number of actual monthly meetings would be reduced which would free up City
meeting facilities
CONS:
There is some concern that the merger may increase the workload and require longer
meeting times
Some members of the two commissions would be required to step-down as the new
combined commission would most likely have only 9 members
There is concern that the advocacy role of the bike and pedestrian commission may be
lost or lessened with a merger
Sub-committees may be required to deal with specific issues such as advocating bike
. .
Issues
To ensure that the bicycle perspective is preserved it would be necessary to stipulate a
required bicycle affiliation for some members.
The merger obviously warrants further discussion by the commissions both individually and
jointly. It is suggested that we discuss this proposal at the February 27th meeting and then meet
jointly with the Bike and Pedestrian commission to finalize a course of action.
ENGINEERING DIVISION
20 E. Main Street
Ashland OR 97520
www.ashland.or.us
Tel: 541/488-5347
Fax: 541/488-6006
m: 800n35-2900
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Chapter 2.26
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TRANSPORTATION SAFETY COMMISSION
Sections:
2.26.010
2.26.020
2.26.030
2.26.040
2.26.050
2.26.060
Established-Membership.
Term - Vacancies.
Quorum - Rules and Regulations.
Powers and duties - Generally.
Reports.
Compensation.
2.26.010 Established - Membershio. There is established a Transportation Safety Commission
which shall consist of nine voting members and twelve non-voting ex officio members including
the City Administrator, Director of Public Works, Chief of Police, City Attorney, Fire Chief,
Municipal Judge, Superintendent of Schools, Planning Director, Southern Oregon University,
Oregon Department of Transportation, Rogue Valley Transportation District and Jackson
County. The voting members shall consist of one member from the City Council and eight
members from the community at large; all of whom shall be appointed by the Mayor, with
confirmation by the City Council. One member shall be appointed who is an active member of
the Bicycle Transportation Alliance or other recognized bicycle club or program. Chair shallbe
elected from among the eight citizen members of the Commission. The Director of Public
Works shall serve as Secretary to the Commission.
2.26.020 Term -Vacancies. The term of the voting members shall be for three yearS, expiring on
April 30 of each year. Any vacancy shall be filled by appointment by the Mayor, with
confirmation by the City Council, for the unexpired portion of the term. Any Commissioner who
is absent from four or more meetings in a year shall be considered no longer active and the
position vacant.
2.26.030 Quorum - Rules and regulations. Five voting members of the Commission shall
constitute a quorum. The Commission may make rules and regulations for its government and
procedure, consistent with the laws of the state and the City Charter and ordinances, and shall
meet monthly, at least ten times per year.
2.26.040 Powers and duties - - Generally. The powers and duties of the Transportation Safety
Commission shall be as follows:
A. To develop and coordinate transportation safety programs;
B. To recommend traffic safety priorities and actions for the City;
C. To hear public comment and advise Public Works on non-routine traffic
engineering problems and actions which require public hearings;
D. To advise the City Council and the City Administrator regarding bike and
pedestrian and official traffic safety activities;
.
G:\pub-wrks\eng'dept-admin\TRAF\TSClBike and Ped Combining Charter Draft.doc
fr~
Section 2.22.040 BICYCLElPEDESRIAN - Powers and Duties Generally
The primary purpose of the Bicycle and Pedestrian Commission shall be to advocate the equal
opportunity to use non-automotive forms of travel and to ensure the development of bicycle and
pedestrian facilities into a well-designed, integrated transportation network for all Ashland
citizens. In doing so, the powers, duties and responsibilities of the commission shall be as
follows:
A. To promote bicycling and walking in Ashland.
B. To review and make recommendations on the long-range transportation plans as related
to bicycle and pedestrian issues of the city.
C. To promote bicycle safety programs.
D. To serve in a liaison capacity between the city and Oregon Bicycle and Pedestrian
Advisory Committee in developing the statewide bicycle and pedestrian program, and in
meeting the goals of the State of Oregon Bicycle and Pedestrian Plan.
E. To serve in a liaison capacity between the city and the Jackson County Bicycle
Committee in developing overall coordinated plans for bicycle facilities and bicycle
safety programs.
F. On a yearly basis, to review and make recommendations on transportation projects as
related to bicycle and pedestrian issues in the city.
G. To review and recommend transportation project prioritization and funding as related to
bicycle and pedestrian issues in the city.
H. To advise the planning commission in the administration of the site review process with
respect to bicycle and pedestrian facilities and parking.
I. To assist in the implementation of the Transportation Element of the Comprehensive
Plan.
J. To develop and recommend to the city council and planning commission adoption of
ordinances and policies for the planning and maintenance of bicycle and pedestrian
facilities throughout the city.
K. To advise the city administrator and city departments regarding bicycle and pedestrian
issues in the city.
Section 2.26.040 Powers and duties Generally.
The powers and duties of the Traffic Safety Commission shall be as follows:
A. To develop and coordinate traffic safety programs;
B. To recommend traffic safety priorities and actions for the City;
C. To hear public comment and advise Public Works on non-routine traffic engineering
problems and actions which require pubic hearings;
D. To advise the City Council and the City Administrator in the implementation of official
traffic safety activities;
E. To coordinate common safety concerns with the Bicycle and Pedestrian Commission and
other Commissions;
F. To promote public acceptance of official City traffic programs, traffic law enforcement,
and traffic engineering needs;
G. To produce and present safety education programs to the public; and
H. To cooperate with the public and private school systems in promoting traffic safety
education program.
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From:
To:
Date:
Subject:
"Keith Massie" <MassieKJ@jacksoncounty.org>
<olsonj@ashland.or.us>
2/10/03 10:58AM
Bike/Ped & Traffic Safety Commissions
In thinking about how to best go about considering the possibility of merging the two commissions, I have
some concerns I'd like heard. They are as follows:
1. Increased workload. I feel the TSC's workload is at a very doable level, and there are some projects
that we have postponed, so adding more projects is not wise.
2. The TSC does consider bikes and peds and this point would argue for a merger.
3. If there was to be a merger of the commissions, then I'd like to see one member added to the TSC and
this person would always represent the bicycle community. I feel that the TSC already does a very good
job of representing the pedestrians (the sidewalk projects for example) so I'm less concerned about
adding a ped member.
4. I don't want the TSC to become an advocacy group for more bike paths. I personally feel the city
needs more, but the TSC needs a broader focus.
5. I'd like this issue brought before both commissions for further discussion, albeit with some
recommendations from the group meeting today.
Thanks for you time.
Keith Massie
TSC Commissioner
PJ-0
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Turnover in commissions - 2001- 2002
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Traffic Safety Commission
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Current Members (2002)
'03 VACANT
'03 VACANT
'03 (9/01) Robert Joseph
'04 (2/01) Keith Massie
'04 (5/02) Doris Mannion
'04 (4/98) William Snell
'05 (4/99) George Fardelmann
'05 (8/01) Patti Busse
A
Bill Lambe ('03) resigned January 2003 (appointed 1997)
David Dotterrer ('03) resigned January 2003 (appointed September 2001 - went to Planning
Comm)
Thomas Heumann resigned March 2002 (appointed April 1999)
Michael Savko resigned July 2001 (appointed May 1998)
Note: August 2001 city council increased commission members to 8
Bike & Pedestrian Commission :3 '"1. 'f Cc..v4<.N '^^'-
Current Members (2002) a ~ I, S fdl - ~ / M/ :; :r y~t14
'03 (4/00) Joan Spear
'03 (9/02) Malena Marvin
'03 (7/01) David Chapman
'04 (4/01) Guy Nutter
'04 (6/01) John Baxter
'04 (10/02) Jack Catron
'05 (4/02) Richard Beaudoin
'05 (9/02) Lynn Reynolds
P Joanie McGowan appointed 9/02 but resigned right away
.S Beth Young resigned August 2002 (appointed )
/ z,Carol Lee Rogers resigned August 2002 (appointed August 2000)
~~\:; t Elizabeth Bretko resigned August 2002 (appointed July 2001)
~ " \J':; Jason Burke resigned April 2002 (did not wish to be reappointed - appointed November 2001)
''J;- Keri Green resigned April 2002 (appointed August 2000)
\ () I Alexis Rewcastle resigned September 2001 (appointed August 2000)
~ vBeverly Morris resigned June 2001 (appointed December 1999)
') Torn Powell resigned July 2001 (appointed May 1997)
"l-- David Young resigned May 2001 (did not wish to be reappointed - appointed January 1999)
1,.-Bruce Taylor resigned April 2001 (did not wish to be reappointed - appointed January 1999)
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City ot Ashland - MUN1C1P AL CUUb
2.23 Ashland Airport Commission
2.23.020 Term - Vacancies
The term of eight of the voting members shall be for three (3) years expiring on April
30 of each year. The term of the Council liaison person shall be for one (1) year. Any
vacancy shall be filled by appointment by the Mayor, with confirmation by the City
Council, for any unexpired portion of the term. The terms of the initial eight members
shall be two for one (1) year, three for two (2) years, and three for three (3) years,
which shall be drawn by lot at the first meeting of the Commission after the adoption
of this chapter. Their successors shall be appointed to three (3) year terms. Any
Commissioner who is absent from four (4) or more meetings in anyone calendar year,
without being excused, shall be considered no longer active and the position vacant,
and a new Commissioner shall be appointed to fill the vacancy.
(Ord. 2455, 1988; Ord. 2523(A) 54, 1989)
2.23.010 Established - Membership
There is hereby established an Ashland Airport Commission which shall consist of nine
(9) voting members, one (1) of which shall be the Council person appointed by the
Mayor as liaison to the Commission, and one (1) non-voting ex officio member who
shall be the Director of Public Works. The voting members shall be appointed by the
Mayor, with confirmation by the City Council.
2.23.030 Quorum - Rules and Meetings
Five (5) voting members of the Commission shall constitute a quorum. The
Commission may make rules and regulations for its government and procedure,
consistent with the laws of the State and City Charter and shall meet at least once
every thirty (30) days.
2.23.040 Powers and Duties - Generally
The powers and duties of the Ashland Airport Commission shall be as follows:
A. To advise the Mayor and City Council on all matters relating to the management,
operation, and further development of the Ashland Airport.
B. To investigate Federal, State, County, and private funding for airport improvements
in relation thereto the requirement of City participation in financing.
C. To review and recommend project applications for funding to the City Council.
2.23.050 Reports
The Commission shall submit copies of its minutes to the City Council and shall
prepare and submit such reports as from time to time may be requested by the Mayor
and City Council.
2.23.060 Compensation
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Voting members of the Commission shall receive no compensation for services
rendered. The Commission may receive gifts, bequests, or devises of property to carry
out any of the purposes of this Chapter, which shall be segregated from other funds
for use by said Commission with the approval of the City Council. (Ord. 2312, 1984)
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.. CIty ot Ashland - MUNILIP AL LUUe
2.22 Bicycle and Pedestrian Commission
2.22.020 Term Vacancies
The term of the voting members shall be for three years, expiring on April 30 of each
year. Any vacancy shall be filled by appointment by the mayor, with confirmation by
the city council, for the unexpired portion of the term. The seven commission
members currently serving as of the date of this 1998 amendment shall serve their
remaining terms. For the two members to be appointed to the commission as a result
of this 1998 amendment, one shall be appointed to a term expiring April 30, 2000,
and one member to a term expiring April 30, 2001. The successors shall be appointed
to three-year terms. Any member who is absent for four or more meetings in a one-
year period shall be considered no longer active and the position vacant, and a new
member shall be appointed to fill the vacancy.
(Ord 2832, Replaced, 11/03/1998)
2.22.040 Powers and Duties - Generally
The primary purpose of the Bicycle and Pedestrian Commission shall be to advocate
the equal opportunity to use non-automotive forms of travel and to ensure the
. development of bicycle and pedestrian facilities into a well-designed, integrated
transportation network for all Ashland citizens. In doing so, the powers, duties and
responsibilities of the commission shall be as follows:
. To promote bicycling and walking in Ashland.
. To review and make recommendations on the long-range transportation plans as
related to bicycle and pedestrian issues of the city.
. To promote bicycle safety programs.
. To serve in a liaison capacity between the city and Oregon Bicycle and Pedestrian
Advisory Committee in developing the statewide bicycle and pedestrian program, and
in meeting the goals of the State of Oregon Bicycle and Pedestrian Plan.
. To serve in a liaison capacity between the city and the Jackson County Bicycle
Committee in developing overall coordinated plans for bicycle facilities and bicycle
safety programs.
. On a yearly basis, to review and make recommendations on transportation projects
as related to bicycle and pedestrian issues in the city.
. To review and recommend transportation project prioritization and funding as
related to bicycle and pedestrian issues in the city.
. To advise the planning commission in the administration of the site review process
with respect to bicycle and pedestrian facilities and parking.
. To assist in the implementation of the Transportation Element of the
Comprehensive Plan.
. To develop and recommend to the city council and planning commission adoption of
ordinances and policies for the planning and maintenance of bicycle and pedestrian
http://www.ashland.or.us/CodePrint.asp ?ChapterID=5 2
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. Lity ot Ashlan<1 - lVlUNILlt' AL LUUh .
facilities throughout the city.
. To advise the city administrator and city departments regarding bicycle and
pedestrian issues in the city.
(Ord 2832, Replaced, 11/03/1998)
2.22.060 Compensation
Voting members of the commission shall receive no compensation for services
rendered.
(Ord 2469, 1988; Ord 2832, 1998)
(Ord 2832, Replaced, 11/03/1998)
2.22.010 Established Membership
The Bicycle and Pedestrian Commission is established and shall consist of nine voting
members, one of which shall be a city councilor, and four non-voting members
including a representative from Rogue Valley Transportation District, the Director of
Community Development, the Director of Public Works and the Chief of Police.
(Ord 2832, Replaced, 11/03/1998)
2.22.030 Quorum Rules and Regulations
Four voting members of the commission shall constitute a quorum. At its first meeting
of the year, the commission shall elect a chair, vice-chair and a secretary, who shall
hold office at the pleasure of the commission. The commission may make rules and
regulations for its meetings, consistent with the laws of the state and city charter and
ordinances, and shall meet at least once every month.
(Ord 2832, Replaced, 11/03/1998)
2.22.050 Reports
The commission shall submit copies of its minutes to the city council and shall prepare
and submit such reports as from time to time may be requested of them by the city
council or planning commission.
(Ord 2832, Replaced, 11/03/1998)
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.
RESOLUTION NO. 95 -/1
A RESOLUTION CREATING THE CONSERVATION COMMISSION
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Established--Membership. The Conservation Commission is established
and shall consist of nine voting members including the mayor or one council member,
who shall serve as chair of the Commission; one representative of the solid waste
franchisee for the city; and one representative from Southern Oregon State College;
and one representative from the Ashland School District. At least four of the other
members shall reside within the city. The commission shall also consist of certain
non-voting ex officio members, including the Department of Community Development
Director and the Conservation Manager, the Director of Public Works, the Building
Official and City Administrator. Voting members shall be appointed by the Mayor with
confirmation by the City Council.
SECTION 2. Terms--Vacancies. The term of voting members shall be for three years,
expiring on April 30 of each year. Any vacancy shall be filled by appointment by the
Mayor with confirmation by the City Council for the unexpired portion of the term. The
terms of the initial nine members shall be three members for one year, three for two
years, and three for three years, which shall be drawn by lot at the first meeting of the
commission after the adoption of this resolution. Their successors shall be appointed
for three-year terms. Any commissioner who has four or more unexcused absences
in a one-year period shall be considered no longer active and the position vacant, and
a new person shall be appointed to fill the vacancy.
S~CTION 3. QuorumuRules and Meetings. Five voting members of the commission
shall constitute a quorum. If a quorum is present, the affirmative vote of a majority of
commissioners present at the meeting and entitled to vote shall be sufficient to
conduct business. The commission may make rules and regulations for its meetings
and procedures consistent with city ordinances and this resolution, and shall meet at
least once every month. At its first meeting, the commission shall elect a vice-chair
who shall serve for a period of one year or until replaced by the commission.
SECTION 4. Powers and Duties--Generally. The powers, duties and responsibilities of
the commission shall be to educate and advocate for the wise and efficient use of
resources by the City of Ashland and all Ashland citizens. In doing so the commission
shall recommend to the council the adoption of policies, implementation strategies and
funding related to:
A. Recycling, source reduction and solid waste/landfill issues;
B. Electric conservation issues;
C. Water conservation issues;
D. Resource conservation issues;
E. New power resource decisions, but not including decisions involving
wholesale power contracts;
.RESOLUTION CREATING CONSERVATION COMMISSION (p:ord\~on8COm1.r..1
c.,-s
. I
.,-"
F. Renewable resource decisions;
G. Air quality issues;
H. Education of citizens about resource efficiency issues; and
SECTION 5. Reports. The commission shall submit copies of its minutes to the City
Council and shall prepare and submit such reports as from time to time may be
requested by the council.
SECTION 6. Compensation. Voting members of the Commission shall receive no
compensation for services rendered.
This resolution was read by title only in accordance with Ashland Municipal Code
~2.04.090 duly PASSED and ADOPTED this t day of ~.J .,1995.
~~ IJ. ~'~
.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this 1 day of
~.
,1995.
~ J; J/r~---
Catherine M. Golden, Mayor
~t::&-
Paul Nolte, City Attorney
RESOLUTION CREATING CONSERVATION COMMISSION Ip:atd\conecom1.r..'
CI(P
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"._ '4:
RESOLUTION NO. 9S- sJJ.
A RESOLUTION UPDATING THE FOREST LANDS COMMISSION MEMBERSHIP,
QUORUM, POWERS AND DUTIES AND REPEALING RESOLUTION 93-06
RECITALS
A. ResokJtIon No. 93-06, a resolution creating the Forest Lands ConvnissIon, was
approved February 19, 1993, end consists of nine voting members and nine n0n-
voting members.
B. It is desirable to reduce the number of voting members from nine to seven and a
quorum from five to four.
C. No other changes are desirable at this time and the powers, duties and
responsibilities of the CommissJon should remain the same. -
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Established. Membershtp. The established Forest Lands Commission
shall consist of seven voting members including a representative d the Ashland Parks
Commission end no less than one owner of forest management lands identified in the
Forest Management Plan adopted by the City CouncIln June, 1992. The Commission
shall also consist of certain non-voting ex ofIIcio members, Including a representative
of the USDA Forest Service Ashland Ranger 0tstrI0t, a representative of the Oregon
Department of Forestry, a member of the City Council, a representative from the Tree
Commission, the Director of Public Works, Director of Planning, Rre Chief, Pollee
Chief, Parks and Recreation Director or their designees. Voting members shall be
appointed by the Mayor with confirmation by the City Council.
SECTION 2. Terms. Vacancies. 1he term of voting members shall be for three years,
expiring on Aprl 30 of each year. Members now on the Commlssion shall serve their
remaining terms. Any vacancy shall be filled by appointment by the Mayor with
confirmation by the City CouncH for the unexpired portion of the term. Any
Commissioner who Is absent from four or more meetings In a one-year period shall be
considered no longer active and the position vacant, and a new person shall be
appointed to fill the vacancy.
SECTION 3. Quorum. Rules and Meetings. Four voting members of the Commission
shall constitute a quorum. If a quorum Is present, the affirmative vote of a majority of
Commissioners present at the meeting and entitled to vote shad be sufficient to
conduct business. The CommIssion may make rules and regulations for Its meetings
and procedures consistent with City Ordinances, and shall meet at least once every
month. At its first meeting In May, the Commission shall elect a chair and vice-chair.
The Director of Public Works, or a designee, shaH serve as secretary.
(danll\'......~
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seCTION 4. Powers and Duties - Generally. The powers, duties and responsibilities of
the Forest l.8nd8 Commission shall be as follows:
A. To Implement the Forest Management Plan developed and adopted by the
City of Ashland.
B. To provide Integrated, InterdiscIpIina direction and oversight to planning
teams preparing the following plans:
1. A FIre Management ptan for the wildfire lands Including lands within
the City AmIts.
2. A Recreation Plan for the wildfire lends, including some Rogue River
National Forest Lands. that utilizes the recreational potential in ways that are
consistent with fire management and other resource goals.
3. An Ecosystem Management Plan for the Ashland watershed.
C. To develop a strong community volunteer program to assist In the
implementation of the Forest Management Plan.
D. To submit recommendations to the City Council regarding forest
management practices.
E. To ensure that plans Integrate the forest management needs and concerns
of the City and of private land owners in the wildflre lands.
F. To promote public knowledge and acceptanCe of the Forest Management
Plan programs.
SECTION 5. Reports. The Commission shaI submit copies of its minutes to the City
Council and shall prepare and submit such reports as from time to time may be
requested of them by the CIty Council.
SECTION 6. Compensation. Voting members of the Convnission shall receive no
compensation for services rendered.
SECTION 7. Resolution No. ~ Repealed. Resolution No. 93..Q6 -A Resolution
Creating The Forest Lands Commission- is repealed.
The forgoing resolution was READ and ADOPTED at a regular meeting of the City
Council on the 7 d2y of /fJ.., 1- . 1996.
i.~
B8rbara Christensen. City Recorder
SIGNED and APPROVED this L day of ~ . 1996.
~~--
Catherine Golden. Mayor "'---
Reviewed as to form:
~eu.I~~ ~
8uI Nolte. City Attorney
. -(c:~.ea.)
C,.,g
. CIty ot Ashland - MUNILlt' AL LUUb
2.24 Historic Commission
2.24.010 Established - Membership
There is established a Historic Commission which will consist of nine (9) voting
members, and certain non-voting ex officio members including the Chairperson of the
Planning Commission, a representative from the Ashland City Council, and a
representative of the Ashland Building Division.
2.24.020 Term - Vacancies
The members shall be appointed by the Mayor, with confirmation by the City Council,
for three (3) year terms.
Initially, three (3) members shall be appointed to terms expiring on December 31,
1975, three (3) for terms expiring December 31, 1976, and three (3) for terms
expiring December 31, 1977. (Ord. 2423A changed expiration dates to April 30th of
the next year beginning for terms ending in 1989.)
Their successors shall be appointed to three (3) year terms.
Any Commissioner who is absent from four (4) or more meetings in a one-year period
without being excused, shall be considered no longer active and the position vacant,
and a new Commissioner shall be appointed to fill the vacancy. (Ord. 2423-A S4,
1989; Ord. 2534, 1989)
2.24.030 Quorum - Rules and Regulations
Five (5) voting members of the Commission shall constitute a quorum.
At its first meeting of the year the Commission shall elect a Chair, Vice-Chair and
Secretary, who shall hold office at the pleasure of the Commission. The Commission
may make rules and regulations for its government and procedure, consistent with the
laws of the State and City Charter and Ordinances and shall meet at least once a
month on the first Wednesday at 7:30 P.M. in the Ashland Community Center,
Ashland Oregon.
(Ord. 1842, 1975; Ord. 2037, Sl, 1979; Ord. 2470, 1988)
2.24.040 Powers and Duties - Generally
The powers, duties, and responsibilities of the Historic Commission shall be as follows:
A. To survey and recommend to the City Council, areas or properties of significant
historical value and interest to be designated historical properties; (Ord. 2037 55,
1979)
B. To draft and recommend ordinances and other measures designed to protect and
foster interest in the improvement of designated historical properties;
C. To review literature and sources of funding concerning the protection and
improvement of designated historic properties;
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City ot Ashland - MUNILIP AL LUU.t,
D. To review and make recommendations concerning the improvement of desi~lnated
historic properties in connection with the issuance of building permits, zone changes,
conditional use permits, variances, sign permits, and site reviews; (Ord. 2037 S2,
1979)
E. To review and recommend project applications for funding;
F. To promote public support in the preservation of Ashland's historic past;
G. Advise citizens on aesthetic standards for historic areas.
2.24.050 Reports
The Commission shall submit copies of its minutes to the City Council and Planning
Commission and shall prepare and submit such reports as from time to time may be
requested of them by the Mayor and City Council and the Planning Commission.
2.24.060 Compensation
Voting members of the Commission shall receive no compensation for services
rendered. The Commission may receive gifts, bequests or devises of property to carry
out any of the purposes of this Chapter, which shall be placed in a special fund for use
of said Commission.
(Ord. 1842, 1975)
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RESOLUTION NO. 96- A
A RESOWTION AMENDING THE POWERS AND DunES
OF THE ASHLAND HOUSING COMMISSION
The CIIv m AsIiand Resolves as follows:
secnON 1. SectIon 5 (C) 8haI be deleted from Resolution No. 95-25 relative to the Powers and Duties
of the Ashland Housing CommIssIon.
Thl8 resolution was read by title only In accordance with Ashland Municipal Code 12.04.090 d~
PASSED and ADOPTED this 20th day of February, 1996.
~~
Barbara ChrIstensen, CIty R8COIder
SIGNED and APPROVED this AI day m ~. 1996.
~h~":--
CatherIne M. Golden. Mayor
~i)~
Paul Nolte, CIty Attorney
PAGE 1-RESOlUTION
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RESOLUTION NO. 95- <AS
A RESOLUTION CREATING THE ASHlAND HOUSING COMMISSION
AND ESTABUSHINO ITS OBJECTIVES AND RESPONSIBIUTlES.
THE CITY OF ASHlAND RESOLVES AS FOLLOWS:
SECTION 1. Ashland Housing Commission - Established. The Ashland Housing
COmmission Is established and shall consist of nine voting members, one of which
shall be a city councilor appointed by the Mayor as liaison to the commissi0l'11 and
one non-voting ex-officio member who shall be the City Housing Officer. The voting
members shall be appointed by the Mayor, with confirmation by the City Council.
SECTION 2. Term - Vaoancles. The term of eight of the voting rT'oSrr.b3rs & bs for
three years expiring on April 30 of each year. The term of the council liaison hall be
for one year. Any vacancy shall be filled by appointment by the Mayor, with
confirmation by the city council, for any unexpired portion of the term. The t of
the initial eight members shall be two for one year, three for two years, and rea for
three years. Any commissioner who Is absent from four or more meetings In one
calendar year, without being excused, shall be considered no longer active the
position vacant. and 8 new commissioner shall be appointed to fill the va
SECTION 3. Quorum - Rules and regulations. FIVe voting members of the
commission shall oonstitute 8 quorum. At Its first meeting of the year the
shall elect a chair. vice-chalr and secretary, who shall hold office at the pleas 8 of the
commission. The commission may make rules and regulations for its govern ern and
procedure, consistent with the laws of the state, city charter and ordinances shall
meet at least once every month.
SECTION 4. Mission. The mission of the Ashland Housing Commission Is to
encourage housing that is available and affordable to a wider range of city r
and preserves the diversity and character of the community by providing op
to enhance cooperation between the public and private sectors. encourag nt of
financial entities' to $upport housing programs in a.e city, and ooortilflatlo.., of sing
and supportive services programs.
SECTION 5. Powers and Duties - Generally. The powers and duties of the
commission shall be as follows:
A. To develop and recommend coordinated housing and supportive services
prpgrams;
B. To recommend housing and supportive services priorities for the city;
C. To review and make recommendations to the city council and budget
committee on Community Development Block Grant (CDBG) and related allocations;
D. To Investigate federal, state, county and private funding for implementation of
city housing programs;
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E. To oversee the compilation of accurate information on the city's housing supply
and afforclablllty;
F. To monitor projects funded with the Community Development Block Grant
(CDBG) and the Housing Trust Fund;
G. To act in an advisory capacity to the Mayor and City Council regarding
housing and related issues in the city and the city's properties;
H. To foster public knowledge and support of official city housing programs.
SECTION 6. R8$)OI1S. The commission shall submit copies of its minutes to 'the city
council and shall prepare and submit such reports as from time to time may be
requested by the mayor and city council.
SECTION 7. Compensation. Voting members of the commission shall receive no
compensation for services rendered. The commission may receive ~; bequesta, or
devises of property to carry out any of the purposes of this resolution, which shall be
segregated from other funds for use by the commission with the approval of the city
council.
This resolution was read by title only in accordance with Ashland Municipal Code
52.04.090 duly PASSED, and ADOPTED this /9 day of ~ . 1995,
klM-~
B8rbara Christensen, City Recorder
SIGNED and APPROVED 1I1Is /lP day of ~
/
. 1995.
~M~
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~ Catherine M. Golden, Mayor
orney
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2.12 City Planning Commission
2.12.010 Created
There is created a City Planning Commission of nine (9) members, to be appointed by
the Mayor and confirmed by the City Council, to serve without compensation, not
more than two (2) of whom may be nonresidents of the City. The Mayor, City Attorney
and City Engineer shall be ex officio, non-voting members of the City Planning
Commission. (Ord. 1720 S2, 1972).
2.12.030 Terms of Office - Vacancies
Successors to the original members of the City Planning Commission shall hold office
for four (4) years. (Ord. 1833, 1974)
2.12.040 Elections of Officers - Annual Report
The Commission, at its first meeting, shall elect a Chair and a Vice-Chair, and shall
appoint a Secretary who need not be a member of the Commission, all of whom shall
hold office at the pleasure of the Commission. The Secretary shall keep an accurate
record of all proceedings, and the City Planning Commission shall, on the first day of
October of each year, make and file a report of all its transactions with the Citv
Council. (Ord. 1833, 1974)
2.12.060 Powers and Duties - Generally
A. The powers and duties of the City Planning Commission may be, but: shall
not be limited to, those set forth in O.R.S. 227.090, et. seq., as follows:
1. Recommend and make suggestions to the City Council and to all other public
authorities concerning laying out, widening, extending, and locating streets, sidewalks
and boulevards; parking; relief of traffic congestions, betterment of housing and
sanitation conditions; and establishment of zones or districts limiting the use, height,
area and bulk of buildings and structures;
2. Recommend to the City Council and all other public authorities, plans for re~~ulation
of the future growth, development and beautification of the municipality in respect to
its public and private buildings and works, streets, parks, grounds and vacant lots;
plans consistent with future growth and development of the City in order to secure to
the City and its inhabitants sanitation, proper service to all public utilities; and
transportation facilities;
3. Recommend to the City Council and all other public authorities, plans for
promotion, development and regulation of industrial and economic needs of the
community in respect to private and public enterprises engaged in industrial pursuits;
4. Advertise the industrial advantages and opportunities of the municipality and
availability of real estate within the municipality for industrial settlement;
5. Encourage industrial settlement within the municipality;
6. Make an economic survey of present and potential possibilities of the municipality
with a view to ascertaining its industrial needs;
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7. Study needs of existing local industries with a view to strengthening and developing
local industries and stabilizing employment conditions;
8. Do and perform all other acts and things necessary or proper to carry out the
provisions of O.R.S. 227.010 to 227.150;
9. Study and propose, in general, such measures as may be advisable for promotion
of the public interest, health, morals, safety, comfort, convenience, and welfare of the
City and of the area six (6) miles adjacent thereto.
B. In addition, it shall have the powers and duties to:
1. (Repealed by Ord. 1833, 1974)
2. Review all proposed ordinances regulating or limiting the use, height, area, bulk
and construction of buildings and appurtenant facilities, hold the necessary public
hearings thereon, and make its recommendations thereon in writing to the City
Council;
3. Act as the urban renewal agency in lieu of the former Ashland Development
Commission, to which reference is made in Resolution No. 68-2, adopted by the City
Council on January 9, 1968. (Ord. 1720, S7, 1972)
2.12.080 Funding - Gifts and Bequests
The City Council may annually budget such sums, and authorize the employmEmt of
consulting advice and/or necessary staff to carry out the powers and duties delegated
to the City Planning Commission and its subcommittees set forth in this chapter. The
Commission may receive gifts, bequests or devises of property to carry out any of the
purposes of this chapter, which shall be placed in a special fund for the use of said
Commission. (Ord. 1720, S9, 1972)
2.12.020 (Repealed)
Repealed by Ord. 1833, 1974
2.12.035 Terms of Office - Attendance
All appointed Commissioners shall be expected to attend regularly scheduled Planning
Commission meetings, study sessions, and Hearings Board meetings, when applicable.
Any Commissioner having two (2) unexcused absences in a six (6) month period shall
be considered inactive and the position vacant. Any Commissioner not attending a
minimum of two-thirds (2/3) of all scheduled meetings shall be considered inactive
and the position vacant. Attendance shall be reviewed by the Commission during the
regularly scheduled meetings of January and July, with recommendations sent to the
Mayor and Council for replacement, if necessary. (Ord. 2505, 1989)
2.12.050 Quorum - Rules and Regulations
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t'age .) 01 .)
Five (5) members of the City Planning Commission constitute a quorum. The
Commission may make and alter rules and regulations for its government and
procedure, consistent with the laws of the state and shall meet at least once every
thirty (30) days. (Ord. 1833, 1974)
2.12.070 (Repealed)
Repealed by Ord. 1833, 1974
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2.17 Public Arts Commission
2.17.005 Purpose
The mission of the Public Arts Commission is to enhance the cultural and aesthetic
quality of life in Ashland by actively pursuing the placement of public art in public
spaces and serving to preserve and develop public access to the arts. The continued
vitality of the arts in the City of Ashland is a vital part of the future of the city as well
as of its citizens. The arts are an important part of the cultural and economic life of
the entire community of Ashland and enrich the participants in the arts as well as
those who observe them. Several organizations which ex.ist in Ashland are active in
the arts and provide leadership to the community on arts related matters. The
creation of a Public Arts Commission for the City of Ashland will assist those
organizations, and other organizations and individuals, to make arts a more important
part of the city's life.
(ORD 2890, added 11/19/02)
2.17.020 Members; Terms
The Public Arts Commission shall consist of seven members appointed by the mayor
and confirmed by city council. The commission shall contain five members from a
broad spectrum of citizens including artists and those with a background in the: arts,
arts organizations, education, structural and landscape architecture, and two citizens
at large. The mayor shall also designate a non-voting council member as liaison to the
commission. At least five members of the commission shall reside inside the city
limits. The appointees shall have three-year terms. The original appointees shall be
appointed: two for one year, two for two years and three for three years, then~after
all terms will be for three years. All members may vote on any matter coming before
the commission, except as the ethics laws of the State of Oregon may provide" Any
commissioner who is absent from four or more meetings in a one- year period without
being excused, shall be considered no longer active and the position vacant, and a
new commissioner shall be appointed to fill the vacancy.
(ORD 2890, added 11/19/02)
2.17.050 Meetings; Quorum; Voting
The Public Arts Commission shall hold an official meeting at least monthly and may
hold special meetings as set by the commission. A majority of the members
constitutes a quorum for meetings. Provided a quorum is present, any item must be
approved by a simple majority of the voting members present at a meeting to pass,
unless otherwise provided.
(ORD 2890, added 11/29/02)
2.17.070 Powers and Duties
The Public Arts Commission shall be specifically responsible for, but not limited to, the
following:
A. The commission shall ensure the arts continue to be of value as an
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integral part of Ashland.
B. The commission shall promote the arts in Ashland to enrich the lives of
its citizens through education and demonstration.
c. The commission may assist the city council, the Ashland Parks and
Recreation Commission, historic commission and the planning commission
in using public art to enhance existing development in public parks and
other public lands and in public structures.
D. The commission shall advise the planning commission, the Ashland
Parks and Recreation Commission, other city commissions and committeles
and city departments regarding artistic components of all municipal
government projects under consideration by the city. The commission may
also serve as a resource for artistic components of land use developments.
E. The commission shall develop and recommend to the city council
policies and programs that would enhance and encourage the planning,
placement and maintenance of public displays of art in locations open to
the public within the community.
F. The commission shall encourage connections with other local, regionall
and national organizations working for the benefit of art and preservation
of artistic values, and other similar activities.
G. The commission shall recognize and encourage groups and
organizations that enrich Ashland life by bringing cultural and artistic
values and artifacts to the city.
H. The commission shall pursue gifts and grants for support of arts
programs and activities and the procurement of public art.
(ORD 2890, added 11/19/02)
2.17.090 Policies
A. The Public Arts Commission shall operate in the general public interest serving the
community as a whole. It shall serve no special interests.
B. The Public Arts Commission shall not endorse any commercial product or enterprise
(ORD 2890, added 11/19/02)
2.17.010 Created
The Public Arts Commission for Ashland is created and shall have the powers and
duties provided in this chapter.
(ORD 2890, added 11/19/02)
2.17.030 Officers
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At its first meeting the Public Arts Commission shall elect a chair and a vice-chair who
shall hold office for one year, except that the first chair and vice- chair shall serve
until the end of the calendar year. At the first meeting of each calendar year, the chair
or vice-chair from the previous year shall preside over elections for chair and vice-
chair. Neither the chair nor vice-chair shall serve as an officer for more than two
consecutive terms.
(ORD 2890, added 11/19/02)
2.17.060 Rules and Regulations
The Public Arts Commission shall establish such rules and regulations for its
government and procedures consistent with the laws of the state and the ordinances
of the city.
(ORD 2890, added 11/19/02)
2.17.080 Compensation
Voting members of the commission shall receive no compensation for services
rendered. The commission may receive gifts, bequests or devises of property on
behalf of the city to carry out any of the purposes of this chapter. These shall be
placed in a special account for use of the commission.
(ORD 2890, added 11/19/02)
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2.26 Traffic Safety Commission
2.26.010 Established - Membership
There is established a Traffic Safety Commission which shall consist of nine voting
members and eleven non-voting ex officio members including the City Administrator,
Director of Public Works, Chief of Police, City Attorney, Fire Chief, Municipal Judge,
Superintendent of Schools, a representative from the Bike and Pedestrian
Commission, Southern Oregon University, Oregon Department of Transportation and
Jackson County. The voting members shall consist of one member from the City
Council, and eight members from the community at large; all of whom shall be
appointed by the Mayor, with confirmation by the City Council. Chair shall be elected
from among the eight citizen members of the Commission.
The Director of Public Works shall serve as Secretary to the Commission.
(Ord 1918, 1977; Ord 2397, 1986)
2.26.020 Term - Vacancies
The term of the voting members shall be for three years, expiring on April 30 of each
year, Any vacancy shall be filled by appointment by the Mayor, with confirmation by
the City Council, for the unexpired portion of the term.
Any Commissioner who is absent from four or more meetings in a year shall be
considered no longer active and the position vacant.
2.26.030 Quorum - Rules and Regulations
Five voting members of the Commission shall constitute a quorum. The Commission
may make rules and regulations for its government and procedure, consistent with the
laws of the state and the City Charter and ordinances, and shall meet monthly, at
least ten times per year.
2.26.040 Powers and Duties - Generally
The powers and duties of the Traffic Safety Commission shall be as follows:
A. To develop and coordinate traffic safety programs;
B. To recommend traffic safety priorities and actions for the City;
C. To hear public comment and advise Public Works on non-routine traffic
engineering problems and actions which require pubic hearings;
D. To advise the City Council and the City Administrator in the implementation of
official traffic safety activities;
E. To coordinate common safety concerns with the Bicycle and Pedestrian
Commission and other Commissions;
F. To promote public acceptance of official City traffic programs, traffic law
enforcement, and traffic engineering needs;
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G. To produce and present safety education programs to the public; and
H. To cooperate with the public and private school systems in promoting traffic
safety education program.
2.26.050 Reports
The Commission shall submit copies of its minutes to the City Council, and shall, in
January of each year, make and file an annual report of its activities with the City
Council, and such other reports as from time to time may be requested of them by the
Mayor and City Council
2.26.060 Compensation
Voting members of the Commission shall received no compensation for service~s
rendered.
(Ord 1834, 1974)
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2.25 Street Tree Commission
2.25.010 Established - Membership
The Tree Commission is established. The Commission shall consist of seven voting
members and three non-voting ex officio members consisting of the Planning
Commission, a member of the City Council, and a representative of the Director of
Community Development. The voting members shall be appointed by the Mayor with
confirmation by the City Council.
(ORD 2779 Sl, 1996)
2.25.020 Term - Vacancies
The term of a voting member shall be for three years. Any vacancy shall be fmed by
appointment by the Mayor with confirmation by the City Council for the unexpired
portion of the term. The terms of the members shall be for three years. Any
Commissioner who is absent from four or more meetings in a one-year period shall be
considered no longer active and the position vacant, and a new Commissioner shall be
appointed to fill the vacancy.
(Ord. 2779 S2, 1996)
2.25.030 Quorum - Rules and Meetings
Four voting members of the Commission shall constitute a quorum. The Commission
may make rules and regulations for its meetings and procedures consistent with city
ordinances, and shall meet at least once every month. At its first meeting of each year
the Commission shall elect a Chair, a Vice-Chair, and a Secretary.
(Ord. 2779 S3, 1996)
2.25.040 Powers and Duties - Generally
The powers, duties and responsibilities of the Tree Commission shall be as follows:
A. To inventory existing street trees, including historical trees and public properties in .
need of beautification and plantings, and present a written report to the City Council
of its findings.
B. To develop and recommend to the City Council for its adoption a master list of
street trees suitable for planting along the streets of the City, a copy of which shall be
kept on file in the Office of the City Recorder and the Department of Community
Development for public information. The list shall be reviewed as required.
C. To develop and recommend to the Planning Commission and the City Council for its
adoption a Tree Management Plan, a copy of which shall be kept on file in the Office of
the City Recorder and the Department of Community Development for public
information.
D. To develop and recommend to the City Council for its adoption ordinances and
policies for the planting, care and protection of trees throughout the City.
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E. To act in an advisory capacity to the Planning Commission in the administration of
the site review and subdivision process with respect to landscape design, suitable
plantings, protection of natural vegetation, and tree requirements.
F. To act in an advisory capacity to the City Administrator and to all City departments
regarding tree maintenance and related issues in the City and the City's properties.
G. To submit recommendations to the City Council regarding the beautification of
public properties and rights-of-way.
H. To promote public knowledge and acceptance of the value of appropriate tnee
planting and care.
I. To develop, maintain, and update a recommended street tree list.
2.25.050 Reports
The Commission shall submit copies of its minutes to the City Council and shaH
prepare and submit such reports as from time to time may be requested of thlem by
the City Council of the Planning Commission.
2.25.060 Donations
The Commission may receive gifts, bequests or devices of property to carry out any of
the purposes of this Chapter, which shall be placed in a special account for USI:! of said
Commission.
(Ord. 2723, 1993)
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RESOLUTION NO. 99- 0 I
A RESOLUTION ESTABLISHING THE CITY OF ASHLAND
PROGRAMMING COMMITTEE FOR THE ASHLAND FIBER NETWORK
CABLE TELEVISION (AFN/CA TV) SYSTEM AND PRESCRIBING ITS
DUTIES AND RESPONSIBILITIES.
RECITALS:
A. The City of Ashland is in the process of establishing a municipally owned
cable television system to be known as the Ashland Fiber Network Cable Tellevision
(AFN/CA TV).
B. The city desires to establish a separate entity to ensure that the city does
not exercise editorial control regarding the content of any cable service on its cable
system as required by section 613(e) of the federal Cable Communications and
Policy Act of 1984.
C. The city council desires to establish such an entity prior to the time
AFN/CA TV becomes operational and formally express its intent that neither the
council nor the mayor nor any other official of the city shall interfere with
programming decisions which are to be made by the entity established by this
resolution.
THE CITY OF ASHLAND RESOLVES AS FOllOWS:
SECTION 1. Established - Membership. The AFN/CA TV Programming Committee is
established and shall consist of seven voting members who shall be appointed by the
mayor and confirmed by the council. For the initial appointments, two members shall be
appointed to terms expiring April 30, 2000, two members to terms expiring A.pril 30,
2001, and three members to terms expiring April 30, 2002.
SECTION 2. Term - Vacancies. The term of the voting members shall be for three
years, expiring on April 30 of each year. Any vacancy shall be filled by appointment by
the mayor, with confirmation by the city council, for the unexpired portion of the term.
terms. Any voting member who is absent for four or more meetings in a one..year period
shall be considered no longer active and the position vacant, and a new member shall
be appointed to fill the vacancy.
SECTION 3. Quorum - Rules and Regulations. Four voting members of the committee
shall constitute a quorum. At its first meeting of the year, the committee shall elect a
chair, vice-chair and a secretary, who shall hold office at the pleasure of the committee.
The committee may make rules and regulations for its meetings, consistent with the
laws of the state and city charter and ordinances, and shall meet as necessary. The
rules and regulations promulgated by the committee shall provide for receiving input
from the residents of the city.
SECTION 4 Powers and Duties - Generally. The primary purpose of the committee
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(G:\PAUL\Telecommunications\Ordinances\program committee reswpd)
shall be to make programming determinations regarding AFN/CA TV. The powers,
duties and responsibilities of the committee shall be as follows:
A. The committee shall serve as a complete separate entity from the city to
achieve separate editorial programming, selection of material and
transmissions.
B. The committee shall conduct such public hearings deemed helpful to
gather information from the residents and citizens in performin!~ its
function. The committee may request any necessary special studies on
the location, condition, and adequacy of available programs and the
desirability of any matters to be so transmitted. The committee may
acquire and maintain such information and materials as are necessary to
achieve and accomplish its duties.
C. The selection of these channels shall be made by the committE~e in a
manner consistent with the revenue and expense projections involved with
the financing of the system.
D. The committee may not exercise its powers in a manner that mstricts or
interferes with the city's ability to comply with federal and state laws.
SECTION 5. Editorial Control. Neither the city council, the mayor, nor any other official
of the City of Ashland shall exercise any editorial control regarding the contE~nt of any
cable service owned or operated by the city, other than programming on any channel
designated for governmental use.
SECTION 6. Reports. The committee shall submit copies of its minutes to the city
council and shall prepare and submit such reports as from time to time may be
requested of it by the city council.
This resolution was read by title only in accordance with Ashland Municipal Code
~2.04.090 duly PASSED and ADOPTED this S' day of Jrvw~i-
1~~ ~~
Barbara Christensen, City Recorder
SIGNED and APPROVED this ~ day of JCUU/~ ,1999.
-~ ~ \ ~ ~/" ~\
/ ~~./Yl~/~~A...j
Catherine M. Shaw, Mayor
Reviewed as to form:
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RESOLUTION NO. 84- 171
A RESOLUTION FORMALIZING THE ESTABLISHMENT,
OBJECTIVE AND RESPONSIBILITIES OF THE MUNI-
CIPAL AUDIT COMMITTEE.
vlliEREAS, an Ad Hoc Municipal Audit Committee has been established
by the Mayor; and
WHEREAS, it is the desire of the Council to formalize the organiza-
tion, objectives and responsibilities of the Municipal
Audit Corrnnittee.
NOH THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
City of Ashland, as follows:
SECTION 1. Municipal Audit Corrnnittee Established. There is
hereby established a Municipal Audit Committee which shall consist
of five (5) .voting members, and certain non-voting ex-officio members
including the Mayor, City Recorder, Director of Finance, City Admin-
istrator, Hospital Ad~inistrator, and Director of Parks & Recreation.
SECTIm-; :2. Term - - Vacancies. The voting meIT1bers shall be 2Dpointe:i
by the Mayor with confirmation by the City Council for three (3)
year terms, with not more than two terms expiring each year. The
voting members shall include one member of the City Council, one
member of the Parks & Recreation Conmlission, one member of the Hos-
pital Board, and two members at large.
SECTION 3. Ouorum -- Rules and regulations. Three (3) voting T!1embers
of the Committee shall constitute a quorum. At its first meeting each
calendar year, the Com..mittee shall elect a chairman, vice chairman,
and secretary, \-!hn :=:10,0111 hold office at the pleasure of the Committee.
-[he CCfFlittee ITL3.\T (~:::;tal)lish rules for its meetings, anci s11all meet
at least unce each quarter on call of: the Chairman.
SECTION 4. Objectives and Responsibilities -- Generally. The
objectives and responsibilities of the COIl11-nittee are to establish
and maintain continuing cOTIllimnications with the independent auditors,
Finance Department and elected officials, with respect to:
1. Annual and interim financial statements.
2. Scope and results of the annual audit and related fees.
3. The City's accounting and financial reporting practices.
4. Adequacy and effectiveness of the system of ,internal account-
in?; controls,
5. Scope of other services performed by the independent auditors.
6. Any other matters relative to the audit of the government's
accounts and its financial affairs that the co~ittee, at
its own discretion, deems necessary.
7. Evaluate the services provided by the independent auditors
and recommend their retention or, when necessary, their
termination and replacement.
C-~0
SECTION 5. Reports. The Committee shall submit copies of its
minutes to the City Council, and shall prepare and submit such
reports as may be reques ted of them by the Mayor or Ci ty
Council. The reports and recommendations of the Committee
shall be considered advisory in nature and shall not be bind-
ing on the Mayor or City Council.
SECTION 60 Compensation. The voting members of the Cornmittee
shall receive no compensation for services rendered.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the Ci ty Council of the City of Ashland on the c.; zY"
da y 0 f /'~I 7 /.u-c- ~---IL--, 1984.
i
/~) .
, .~ ~
'- /. "7-
/"! ,-.x&!_ "
Nan E, Franklin
City Recorder
/
-;;;:''L~-tc/it~~~
Ah~
SIGNED and APPROVED this I -
'--7/1l .
,/ / i C:L.-'..:- (~____./(~/
) J98lt.
(12)7
,-
or
':-_/ /<
---------
L. Gordon Medaris
Mayor
C--~7
l.\.~
.
...
RESOLUTION NO. 91- /~
A RESOLUTION CONCERNING THE ESTABLISHMENT, OBJECTIVES, AND
RESPONSIBILITIES OF THE MUNICIPAL AUDIT COMMITTEE.
BE IT RESOLVED by the Mayor and City Council of the City of
Ashland, as follows:
SECTION 1. Municipal Audit Committee -- Established. There is
hereby established a Municipal Audit Committee which shall
consist of seven (7) voting members. The Committee may request
the presence of any appointive City official(s) at its meetings.
SECTION 2. Term -- Vacancies. The voting members shall be
appointed annually by the Mayor with confirmation by the city
Council. The voting members shall include one member of the City
Council, one member of the Parks & Recreation Commission, one
member of the Hospital Board, one lay member of the citizens
Budget Committee, and three citizens at large positions.
SECTION 3. buorum -- Rules and Requlations. Four (4) voting
members of the Committee shall constitute a quorum. At its first
meeting each calendar year, the Committee shall elect a chair, a
vice chair, and a secretary, who shall hold office at the
pleasure of the Committee. The Committee shall establish rules
for its meetings, and shall meet once during the planning stages
of the audit, and at such other times as the Committee deems
necessary.
SECTION 4. Mission. The mission of the Municipal Audit
Committee is to advise and assist the Council in meeting its
responsibilities for the accountability and stewardship of public
assets. The Committee should also advise and assist the Council
in audit management processes, in ensuring that audit processes
are independent in fact as well as in appearance, and in
facilitating communications on financial matters between the
Council, the external auditor, and the staff whose operations are
being audited.
SECTION 5. Responsibilities -- Generallv. The responsibilities
of the Committee are to establish and maintain continuing
communications with the independent auditors, Finance Department
and elected officials, with respect to:
1. Annual financial reports prepared by managememt.
2. Scope and results of the annual audit and r,elated fees.
~. The City's accounting and financial reporting policies
and practices.
4. Adequacy and effectiveness of the system of internal
accounting controls.
5. Scope of other services performed by the indE~pendent
auditors.
C--;;)?J
.
~
---.A..
6. Evaluating the services provided by the indE~pendent
auditors and recommending their retention, or when
necessary, their termination and replacement.
7. Approval of the request for proposals (RFP) for audit
services, and assistance in soliciting participation by
potential proposers.
8. Evaluating the technical qualifications of proposing
audit firms and making recommendations on auditor
selection to the City Council.
9. Any other matters relative to the audit or t:he
government's accounts and its financial affairs that
the Committee, at its own discretion, deems necessary.
SECTION 6. Significant Accountinq Policies -- Notification.
City management shall notify the Audit Commjttee of any of the
following:
1. The initial adoption of an accounting principle.
2. Changes in accounting principles or their application.
3. Accounting for unusual transactions.
4. Accounting policies in matters where there is a lack of
consensus on the appropriate accounting treatment.
SECTION 7. Reports. The Committee shall submit copies of its
minutes to the city Council. Reports or recommendations of the
Committee shall be considered advisory in nature and shall not be
binding o~ the Mayor or City Council.
SECTION 8. Compensation. The voting members of the Committee
shall receive no compensation for services rendered.
SECTION 9. Resolution No. 84-14 is hereby repealed.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of_ the City Council of the City of Ashland on the 1-~
day 0 f ;LLL-.",-..(:"_ 1 1991.
Q if~' .
~"&j L ;/./? /.c:~--I~.-:-
Nan E. Franklin
city Recorder
SIGNED and APPROVED this
1991.
/ ,
6-"U.. day of
9~
/-/ ' I
/--::"-) ~
//~.-j'~ ?,?-')~/'f;/-Cl~/'------
Catherine M. Golden
Mayor
C--;zq
RESOLUTION NO. 95- ~ I-
A RESOLUTION RE-ESTABLlSHING THE MUNICIPAL AUDIT
COMMITTEE, REDEFINING ITS OBJECTIVES AND RESPONSIBILITIES
AND REPEALING RESOLUTION NUMBER 91-16.
Recitals:
A. The role and responsibilities of the Municipal Audit Committee were
established in June 1991 pursuant to Resolution 91-16. The committee has since
disbanded without accomplishing its mission.
B. The city council has identified a need to re-estabiish the committee with
modified objectives and responsibilities as set forth in this resolution.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Committee Established. The Municipal Audit Committee is established
and shall consist of five voting members. The committee may request the presence of
any city official at its meetings.
SECTION 2. Terms, Qualifications. Vacancies.
A. The voting members shall be appointed bv the city council and shall consist
of one council member, the city recorder, one budget committee member and two
citizens at large. The terms of the council member and budget committee member
shall bs for ons year each expiring on April 30 of each year; and the terms for the
citizens at large shall be for three-year terms, expiring on April 30, or until their
respective successors are appointed and qualified; provided that in the first instance
the terms of the initial citizen at large members shall be staggered for two and three
years.
o. PrefciGilCe sha:: bs ch.:e;-; tv th038 r-ns~b8rs v..-ith 8cccuntinq or aud~t!no
v _ ~
experience, background or expertise.
C. Any committee membsr, ether than the city recorder, who is absent, without
prior permission from the commitiee chair, from two or more meetings in a one-year
period shall be considered no Iqnger active and the position vacant, and a new person
shall be appointed to complete the term.
SECTION 3. QliOrum and Ru:e::~. Three voting members shall constitute a quorum.
The committee shall establish rules for its meetings and shall meet at least semi-
annually and at such other times as may be necessary.
. -RESOLUTION RE-ESTABLlSHING AUDIT COMMITTEE(p:ordlaudit.Res)
c-~
SECTION 4. Responsibilities. The committee shall be responsible to:
A. Recommend to the council an independent firm of certified public
accountants to perform the annual audit of the city.
B. Analyze and report to the council significant findings in the annual audit
report and make recommendations regarding such findings.
C. Make recommendations, if any, to the council regarding the following
financial documents:
-1 An::ua! financial statements,
2. Management letter submitted by the independent auditOr, and
3. Response to management letter submitted by city staff.
SECTION 5. Reports. The committee shall submit copies of minutes of its meetings to
the council. Reports or recommendations of the committee shall be considered
advisory in nature and shall not be binding on the mayor or city council.
SECTION 6. Repeal. Resolution No. 91-16 is repealed.
This resolution was read by title only in accordance with Ashland Municipal Code
S2.04.090 du1y PASSED ond ADOPTED this..5 day of JutLj-.
(j
, 1995.
./)
'/ ' ,
jl-. 1 / / / ," "
/ )/I/dJZtll Utl<<J-t::;~<u.4J
Barbara Christensen, City Recorder
SIGNED and APPROVED this
/
I?'
day of
/ "
/kw~
'w/ /
v
, 1995.
~z --/; -A
~ /a~~~~::l~~
Catherine M. Golden, Mayor
Reviewed as to form:
~
RESOLUTION RE-ESTABLlSHING AUDIT COMMITTEE(p:ord\audit.Res)
C---31
RESOLUTION NO.
9t-(J0
A RESOLUTION CHANGING THE COMPOSITION OF
THE MUNICIPAL AUDIT COMMITTEE BY MAKING
THE CITY RECORDER AN EX OFFICIO MEMBER
AND REPEALING RESOLUTION NO. 95-24.
RECITALS:
A. The role and responsibilities of the Municipal Audit Committee were
established in June 1991 pursuant to Resolution 91-16. The committee was re-
established in 1995 with modified objectives and responsibilities as set fOlih in
Resolution 95-24.
B. The city council desires to modify the composition of the committee by
making the city ,recorder an ex officio member.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Committee Established. The Municipal Audit Committee is established
and shall consist of four voting members and one ex-officio, non-voting member. The
committee may request the presence of any city official at its meetings.
SECTION 2. Terms, Qualifications, Vacancies.
A. The voting members shall be appointed by the city council and shali consist
of one council member, one budget committee member, and two citizens at large. The
terms of the council member and budget committee member shall be for one year each
expirrng on April 30 of each year; and the terms for the citizens at large slnail be for
three-year terms, expiring on April 30, or until their respective successors are
appointed and qualified; provided that in the first instance the terms of the initiaL citizen-
at-large members shall be staggered for two and three years. The city recorder shall
be an ex officio, non-voting member of the committee.
· B. In making the appointments, the council shall give preference to persons \vith
accounting or auditing experience, background or expertise.
C. Any committee member, other than the city recorder, who is absent, without
I
prior permission fmm the cornmitt'3G ch'Jlr, from 1\'/0 or more meetings in a one-year
period shall be considered no longer active and the position vacant, and a new person
shall be appointed to complete the term.
- RESOLUTION CHANGING COMPOSITION OF AUDIT COMMITTEE (p:ordlaudit.comm98.res)
L-~
SECTION 3. Quorum and Rules. Three voting members shall constitute a quorum.
The committee shall establish rules for its meetings and shall meet at least semi-
annually and at such other times as may be necessary.
SECTION 4. Responsibilities. The committee shall be responsible to:
A. Recommend to the council an independent firm of certified public
accountants to perform the annual audit of the city.
B. Analyze and report to the council significant findings in the annual audit
report and make recommendations regarding such findings.
C. Make recommendations, if any, to the council regarding the following
financial documents:
1. Annual financial statements,
2. , Management letter submitted by the independent auditor, and
3. Response to management letter submitted by city staff.
SECTION 5. Reports. The committee shall submit copies OT minutes of its meetings to
the council. Reports or recommendations of the committee shall be considered
advisory in nature and shall not be binding on the mayor or city council.
SECTION 6. R~EL Resolut:on l.te. 95-24 is repea!ed.
This resolution was read by title only in accordance with Ashland Municipal Code
S 2.04.090 duly PASSED and ADOPTED this
;Z, A/I} /)1, ~/ ')
! IlJv/llUt; _ fAJwffLf/1~rC~
.
Barbara Christensen, City Recorder
SIGNED and APPROVED this -'- day of
.5 day of Mav , 199B.
~ ,1998.
~~~~~
Catherine M. Shaw, Mayor
F~.S\/~;-";::'lf/ed e<~ to fc;crrr:
(jJ~
Paul Nolte, City Attorney
- RESOLUTION CHANGING COMPOSITION OF AUDIT COMMITTEE (p:ord\audit.comm98 res)
C-33
RESOLUTION NO. d.C63 -(')7
A RESOLUTION CHANGING THE COMPOSITION OF THE MUNICIPAL AUDIT COMMITTEE BY MAKING
THE CITY RECORDER A VOTING MEMBER, ALLOWING THE MA YOR AS AN AL TERNA TIVE FOR A
COUNCIL MEMBER AND REPEALING RESOLUTION NO. 98-06.
RECIT ALS:
A. The role and responsibilities of the Municipal Audit Committee were established in June 1991 pursuant to
Resolution 91- I 6. The committee was re-established in 1995 with modified objectives and responsibilities as set forth
in Resolution 95-24 and 98-06.
B. The city council desires to modify the composition of the committee by making the city recorder a voting
member and allowing the mayor to serve as a voting member.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Committee Established The Municipal Audit Committee is established and shall consist of five voting
members. The committee may request the presence of any city official at its meetings.
SECTION 2. Terms, Qualifications. Vacancies.
A. Four voting members shall be appointed by the city council and shall consist of one council member or mayor,
one budget committee member, and two citizens at large The fifth voting member sh21l be the City Recorder.
The terms of the council m~mber or mayor and budget committee J11emb~r shall be for one-year each expiring
on April 30 of eC\ch vear; and the terms for the citizens at large shall be for three-year terms, expiring on Ai)!"il
30, or until their respective successors are appointed and qualified; provided that in the first instance the tenllS
of the initial citizen- at-large members shall be staggered for two and three years.
B. In making the 3ppointments, the council shall give preference to persons with "ccounting o~ auditing
experience, backgroun,j {)r expenise.
C. Any committee member, other than the city recorder, who is absent. without prior permission from the
commirtee chair, from two or marc meetings in a one-year period shall be considered no longer active and the position
vacant, and a new person shall be appointed to complete the term.
SECTION 3. Quorum and Rules. Three voting members shall constitute a quorum. The cOlllmittee shall establish rules
for its meetings and shall meet at least semi- annually and at such other times as may be necessary.
SECTION 4. ResDonsibilities. The committee shall be responsible to:
A. Recommend to the council an independent finn of certified public accountants to perform the annual audit of
the city.
B. Analyze end rep-::lrt to 'he cc.uncil significant findings in the allJiua! audit repo;-t ;];ld make recom:nend,';;cils
regarding such findings
C. Make recommendations, if any, to the council regarding the following financial documents:
I. Annual financicd sec.lenients,
2. Management lelter submitted by the independent auditor, and
3. Response to management letter submitted by city staff.
SECTION 5. Reports. The comm ittee shall submit copies of minutes of its meetings to the council. Reports or
recommendations of the committee shall be considered advisory in nature and shall not be binding on the mayor or city
council.
C-3+
SECTION 6. Repeal. Resolution No. 98-06 is repealed.
This resolution was read title only in accordar;j1. with Ashland Municipal Code ~ 2.04.090 duly PASSED and
ADOP D this day of 1I./t.CA ,2003.
,
SIGNED and APPROVED this
rJ day of (Y\{A,(~ , 2003.
~ %:i~?
~:?4/~_
Alan DeBoer, Mayor
~iew:~ a\~.o. foo:nn:
(1~~)~
Paul Nolte, City Attorney
&35
/
RESOLUTION NO. 81-.~t>
A RESOLUTION ESTABLISHING A SENIOR PROGRAM
BOARD AND DEPAR'rMENT OF SENIOR PROGRAMS AND
REPEALING RESOLUTION NO. 73-28.
WHEREAS. the Senior Program of the City of Ashland has changed
over the years since its establishment; and
WHEREAS, the original Resolution 73-28 establishing the program
created an organizational structure and program descrip-
tion which is no longer appropriate.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF ASHLAND:
. SECTION 1. That Resolution 73-28 is repealed.
: SECTION 2. That a seven member Senior Program Board be
appointed by the Mayor, with confirmation by the City Cowcil. to
make general policies for the conduct of City programs servicing
Ashland's senior citizens. Two members of the Board shall be
City Council members. Board members will be appointed for three
year terms. The Board shall elect officers and meet in accordance
'w~th written rules adopted by the Board.
. SECTION 3. A Department of Senior Programs is hereby estab-
lished. Administrative supervision of the Department 'will be by
a Senior Program Director/Advocate who shall be appointed by the
Mayor and confirmed by the Council. upon recommendation of the
City Administrator. The Director/Advocate shall be responsible to
the Senior Board concerning program policy questions and to the
City Administrator concerning administrative questions.
SECTION 4. The Department will be responsible for administer-
ing the City's Utility Discount and Taxi Subsidy programs for
seniors, senior information and referral, outreach, transportation
and other programs primarily for senior citizens.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meet~~ of the City. Council of the City of Ashland on the ~;r~ day
of ~ a..u; , 1981.
~~~..~
an . a In
City Recorder
SIGNED and APPROVED thb /9 day of ~~ ~ _' 1981.
.VA~~~
f! 't:~n e ar s .
~yor C;~~
,--~--_. .
RESOLUTION NO. 81 - ~3
. A RESOLUTION ~1ENDING RESOLUTION NO. 81-20,
EXPANDING THE SENIOR PROGRAM BOARD TO EIGHT
MEMBERS. .
BE IS RESOLVED by the Mayor and City Council of thE~ City
of Ashland as follows:
. .
SECTION 1. Resolution No. 81-20 shall be amended by changing
the first sentence of Section 2 thereof to read as follows:
"That an eight (8) member Senior Program
Board be appointed by the Mayor, with con-
finnation by the City Council. to make ~;eneral
policies for the conduct of City programs
servicing Ashland I s Senior Ci t.izens . "
The foregoing Resolution 'was READ apd DULY ADOPTED ata
regular meeting of t~ City. Council of the City of Ashland
on thec?"~day of U~ , 1981.
~~~~~~
Nan E. Fran in
City Recorder
. .
SIGNED and APPROVED this -:<'.::1 d'ay of O/l~A~ _I 1981.
~ .
. .' ~~t::~
L. or on Me ar~s
.'
"
...
.
&37
~ r
-
RESOLUTION NO. 89-1'/
A RESOLUTION AMENDING RESOLUTION NO. 81-20 WITH
RESPECT TO THE MEMBERSHIP OF THE SENIOR PROGRAM
BOARD.
BE IT RESOLVED by the Mayor and City Council of the City of
Ashland as follows:
SECTION 1. Resolution No. 81-20 as amended by Resolution 81-63,
is hereby amended by changing the second sentence thereof to read
as follows:
"One (1) member of the Board shall be a city
Council member."
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
-, .
/1.... ~'Io....
day of
Ii} \ l-L -\
, 1989.
~/
y') I- /
'/"".-,.>. ~. <''-
Nan E. Franklin
city Recorder
I' '
...... ,_--t..._ , -
'(-
day of
/ )7. <:1
~~~~~~
Catherine M. Golden
Mayor
, 1989.
SIGNED and APPROVED this
[-35