HomeMy WebLinkAbout2006-0502 Council Mtg Packet
Important: Any citizen attending council meetings may speak on any item on the agenda, unless it is the subject
of a public hearing, which has been closed. The Public Forum is the time to speak on any subject not on the
printed agenda. If you wish to speak, please fill out the Speaker Request form located near the entrance
to the Council Chambers. The chair will recognize you and inform you as to the amount of time allotted
to you. The time granted will be dependent to some extent on the nature of the item under discussion, the
number of people who wish to be heard, and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
May 2, 2006
Civic Center Council Chambers
1175 E. Main Street
7:00 p.m. Regular Meeting
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF MINUTES [5 minutes
]
1. Regular Council meeting minutes of April 18, 2006
V. SPECIAL PRESENTATIONS & AWARDS
[5 Minutes]
1. Mayor’s Proclamation of May 7 – 11, 2006 as “Building Safety Week”
[5-10 Minutes]
2. Tree City USA Presentation
VI. CONSENT AGENDA [5 minutes]
1. Minutes of Boards, Commissions, and Committees
2. Liquor License Application – Miguel’s Family Mexican Restaurant
3. Liquor License Application – HongKong Bar
4. Annual Appointment to Commissions/Committees
5. Ratification of Separation Agreement – Mike Bianca
VII. PUBLIC HEARINGS (unless it is the subject of a
Testimony limited to 5 minutes per speaker,
Land Use Appeal
. All hearings must conclude by 9:00 p.m., be continued to a subsequent
meeting, or be extended to 9:30 p.m. by a two-thirds vote of council {AMC §2.04.040})
VIII. PUBLIC FORUM
Business from the audience not included on the agenda. (Total time
allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending
[15 minutes maximum]
on the number of individuals wishing to speak.)
IX. UNFINISHED BUSINESS
1. Appeal of Planning Action 2006-0069 – Request for a Variance to the rear yard setback
requirement for a second story addition to the garage located at the rear of the property
[60 Minutes]
for the property located at 758 B St.
COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9
VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US
X. NEW AND MISCELLANEOUS BUSINESS
[20 Minutes]
1. Update on the City’s Water Conservation Activities
[30 Minutes]
2. ALUO 18.68.050 Interpretation
[15 Minutes]
3. Authorization to Dispose of Surplus Property in Excess of $10,000
[15 Minutes]
4. AFN Discussion
5. AFN Debt Services Alternatives for the City [45 Minutes]
XI. ORDINANCES, RESOLUTIONS AND CONTRACTS
1. Reading by title only of, “A Resolution to Support the Inclusion of the City of Ashland in a
Public Vote and Formation of the Jackson County Library District”
XII. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS
1. Request from Councilor Jackson and Mayor Morrison to discuss letter of support for a
grant for Community Works
XIII. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9
VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US
ASHLAND CITY COUNCIL MEETING
APRIL 18, 2006
PAGE 1 of7
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
April 18, 2006
Civic Center Council Chambers
1175 E. Main Street
CALL TO ORDER
Mayor Morrison called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers.
ROLL CALL
Councilors Hardesty, Hartzell, Jackson, Silbiger and Chapman were present. Councilor Amarotico arrived at
Sp.m.
APPROVAL OF MINUTES
Minutes of the Regular Council meeting of April 4, 2006 and Executive Session minutes of April 6, 2006
were approved as presented. It was noted that the Executive Session minutes had been corrected to eliminate
the noted presentation by City Administrator Gino Grimaldi, which had been incorrectly included in the
minutes.
SPECIAL PRESENTATIONS & AWARDS
Mayor's Proclamation of April 17-23 as "Respite Care Awareness Week" and Proclamation of April 30-
May 5 as "Municipal Clerks Week" were read aloud.
CONSENT AGENDA
1. Minutes of Boards, Commissions, and Committees
2. Liquor License Application - Liquid Assets Wine Bar
3. Liquor License Application - Water Street Cafe
4. Appointment to Ashland Community Healthcare Services Board of Directors
5. Approval of Public Contract ,Greater than $75, 000 - WWTP Chemicals
Mayor Morrison requested that Consent Agenda item #5 be pulled for discussion.
Councilor Jackson/Hardesty mls to approve Consent Agenda items #1-#4. Voice Vote: all AYES.
Motion passed.
A typographical error was noted on the Council Communication for Consent Agenda item #5. The Staff
Recommendation should read, "Staff recommends that the Public Contract for chemicals #2 and #6 be
awarded to Columbia Cascade, and chemicals #1,3,4,5 and 7 be awarded to Univar, USA."
Councilor Jackson/Chapman m/s to approve Consent Agenda item #5. Voice Vote: all AYES. Motion
passed.
PUBLIC HEARINGS
1. Public Hearing on an Appeal of Planning Action 2006-00069 - Request for a Variance to the rear
yard setback requirement for a second story addition to the garage located at the rear of the
property for the property located at 758 B St.
Mayor Morrison read aloud the Public Hearing procedure for Land Use Hearings.
Public Hearin!! Open: 7:13 p.m.
ASHLAND CiTY COUNCiL MEETiNG
APRIL 18, 2006
PAGE 2 of7
Abstentions. Conflicts of Interest. Ex Parte Contact
Councilor Chapman and Hartzell reported site visits.
Staff ReDort
Senior Planner Maria Harris presented a detail map of the area, which indicated the location of the lot and
structures on the property. She noted that the property and the surrounding area is zoned R-2 Multi-Family
Residential, it is located in the Railroad Historic District, and explained that this application involves a garage
structure located in the southeast corner of the property. Ms. Harris stated that the Hearings Board held a
public hearing on February 14, 2006 and determined that the first approval criteria which states that unique or
unusual circumstances are present had not been met and denied the variance request. The Hearings Board
found that the non-conforming setback pattern on the alley was not unique to just that section of the alley and
found that it was reflective ofthe entire Historic area. The Historic Commission also reviewed the application
and felt that the unique or unusual circumstance criteria had not been met. In addition, the Historic
Commission questioned the bulk and scale of the second story addition and felt that this was not compatible
with the alleyway architecture. Staff's recommendation is to uphold the decision of the Hearings Board, and it
was noted that this item is time sensitive with the 120-day time limitation ending on May 25,2006.
It was clarified that the Applicant is requesting an additional 6- foot setback. Interim Community Development
Director Bill Molnar commented on the process and why this request was brought before the Hearings Board.
Ms. Harris provided an explanation of the Type I variance approvals listed in the Applicant's Summary and
Appeal Narrative dated March 21,2005.
Councilor Hartzell questioned whether the Council could place a restriction that the 90 sq. feet would never be
enclosed with anything other than glass. Mr. Molnar stated that if the Council felt this was the only way the
application would comply with the approval criteria then they could place such a condition.
Councilor Jackson noted that the Ashland Municipal Code states that the staff advisor clearly has the ability
to decide to have a hearing on a Type I action.
APPLICANT
Phillip Lang and Ruth Miller/758 B Street/Clarified that they are asking for a 6 ft. variance to the 20 ft. rear
setback requirement for a 90 sq. ft. enclosure as part of an accessory unit at the back of their residential
property. Mr. Lang commented on the procedural issues regarding this application and stated that:
1) Reduction up to 50% of the standard yard requirement can be approved administratively when it is reviewed
under the Type I process and noted that they are asking for a 30% reduction, and 2) Such variances and far
more extensive ones are routinely granted, yet staff exercised its discretionary right to schedule this application
for a hearing by the Hearings Board. Mr. Lang questioned staff's justification for calling this up, commented
on the seven Type I variance applications in 2005 that were all approved administratively, and expressed his
concern that he was being treated unfairly. He commented on the three approval criteria and provided an
explanation of why this application meets those requirements. He noted previous Council action regarding a
project on East Main St. that supports his request, stated that the variance has no negative impact and would
provide privacy for his neighbors backyard, stated that the request conforms to the Comprehensive Plan, and
that the Railroad District presents many unique and unusual circumstances.
Mr. Lang concluded by stating that: 1) the variance request is minor and falls under the Type I variance, 2) the
record shows that such variances are customarily granted administratively, 3) the Planning Department
exercising its discretion in bringing this request to the Hearings Board is unusual and lacks specific
justification, 4) the variance request meets the requirements of AMC based on a) the unique and unusual
circumstances of the site and the adjoining alley neighbors, b) its conformity of the Comprehensive Plan and
the zoning ordinances with no negative impact and a positive impact on the adjacent property, and c) based on
the need for the variance is not willfully or purposefully self-imposed.
ASHLAND CITY COUNCIL MEETING
APRIL 18, 2006
PAGE 3017
Councilor Amarotico arrived at 8:00 p.m. and stated he had no ex parte contact.
Mr. Lang stated that the Council had previously made a reasonable interpretation regarding side yards that he
agrees with and is applicable in this situation. Council commented that Mr. Lang is referring to writing by the
former City Attorney Paul Nolte and noted that this is not included in the record.
City Attorney Mike Franell clarified that the Applicant has made a reference to the previous City Attorney and
that oral representation is now in the record. If Council wished to consider the opinion of the previous
attorney, staff could provide the written opinion that has been referenced by Mr. Lang to the Council.
Mr. Lang commented again on the seven Type I variance requests that were approved administratively and
expressed his concerns that this application was handled differently. He stated that staff has the discretion to
call up applications, but it needs to be exercised fairly, and noted the derogatory remarks contained in a Memo
prepared by the previous Assistant City Attorney.
Those Wishine: to Provide Testimonv (None)
Staff Response
Mr. Molnar commented on the application process and stated that there were a number of factors involved
that led staff to determine it was best to discuss those issues with the appointed body. He noted the letter of
opposition included in the record from Mr. Don Green and commented on the written comments from the
Historic Commission, including their concern regarding the appropriateness of a two-story structure on the
alley.
Comment was made questioning why the Historic Commission's comments were not included in the record.
Mr. Molnar stated this is part of the pre-application process and is generally not included in the record.
City Attorney Mike Franell commented on the Applicant's concern with fairness and stated that the procedure
code gives the staff advisor the discretion to move it up to the Hearings Board if they so choose. He stated that
based on the issues raised regarding this request, the staff advisor felt it would be best to move it to the
Hearings Board, and stated that there is no evidence that the Hearings Board did not give this request a fair
hearing.
Ms. Harris clarified that this is an accessory unit, but not an accessory residential unit, as it does not have
kitchen Icooking facilities. She stated that accessory buildings are generally an outright permitted use if they
meet the setback and lot coverage criteria. The majority of these are handled through building permits and do
not require any kind of planning approval. Ms. Harris explained that the structure in question was built in the
early 1990' s and is not a historic non-conforming structure. She added that what is on the ground now meets
the setback requirements.
Mr. Franell commented on the Memo from the previous Assistant City Attorney and agreed that the personal
slap contained in it was inappropriate. He stated that he has apologized to Mr. Lang, however he does agree
with the legal analysis contained in that Memo.
Applicant's Rebuttal
Mr. Lang stated that it is unusual to ask for a rear yard variance and noted that this has the least impact. He
stated that in the Historic District variability is encouraged and noted the Council's approval of a similar
request on East Main St. He stated that he does not understand what was different with this application
compared to the seven other Type I variances that were approved and stated that he did not receive the
comments made by the Historic Commission.
ASHLAND CiTY COUNCiL MEETiNG
APRIL 18, 2006
PAGE 4 of7
Public Beann!!: Closed: 8:48 p.m.
Council Deliberation
Councilor Hartzell commented on the issue of precedence set by the East Main project and noted page 65 of
the record, which reads, "The general exception provides that if there are dwellings on both abutting lots with
yards less than the required depth, the yard need not exceed the average of the abutting lots". She stated that
taking an average can allow for a gradual increase in the size of buildings and is not supportive of this idea.
She also stated that the City should not apply the rule differently to one person when not too long ago it was
applied to another project on East Main St. and felt that the opinion offered by the former City Attorney that
was referred to by the Applicant should be included in the record.
Councilor Jackson stated that she was not going to base her decision on what was done with a different site-
specific appeal and believes this is a setback question regarding a second story of which there are not any other
non-conforming second stories on that alley. She noted the criteria and how the report explains why staff
believes that the criteria has not been met and stated her preference is to uphold the denial.
Councilor Hartzell questioned the legal liability the Council has for applying an interpretation differently on
one projectthan another with the same variance request. Mr. Franell explained that ifthe facts are exactly the
same, then they should apply the same interpretation unless they explain why they are reinterpreting. If the
facts are not exactly the same, the Council needs to make distinguishments as to why a prior interpretation
may not be applicable to the existing variance request. Mr. Franell offered his opinion that the two requests
are not exactly the same.
Councilor Chapman concurred with Councilor Jackson and stated he would recommend denying the request
because it does not meet the unique or unusual circumstance criteria.
Councilor Silbiger questioned if any of the adjacent properties have a second story and it was noted that this
information is listed on page 21 of the record. Ms. Harris clarified that 164 Sixth St. and 156 Sixth St. are two-
story single-family residential structures and Mr. Franell stated that by definition, both of these residences
would be considered abutting properties. Mr. Franell cited 18.68.110 which reads "If there are dwellings or
accessory buildings on both abutting lots (even if separated by an alley or private way) with yards of less
than the required depth for the district, the yard for the lot need not exceed the average yard of the abutting
structures". He stated that there is an interpretation issue involved with section because it anticipates there
being two abutting lots since it says both. In this instance, 758 B St. has four abutting lots: 724 B St., 762 B
St., 164 Sixth St., and 156 Sixth St. Based on the staff report, two of those abutting properties have two-story
structures that might not meet the code requirement for the required yard space.
Ms. Harris pointed out that this provision of the ordinance was not considered in the staff report or by the
Hearings Board. She stated that historically this section has been applied to front yards as it is a front yard
general exception and this variance request pertains to a rear yard. Ms. Harris explained that on the East Main
decision there were two elements that concerned yards, one was a variance for internal side yards and the other
was the front yard general exception and it was not a variance issue.
Mr. Franell suggested that if Council feels this is an issue, they could continue this decision to the next Council
meeting which would allow staff time to research the record and provide an analysis to the Council for further
consideration. He added that in order to submit the opinion by the previous City Attorney the hearing would
need to be reopened.
It was clarified that this could be continued to the May 2,2006 Council Meeting and still meet the 120-day
deadline.
ASHLAND CITY COUNCIL MEETING
APRTL 18, 2006
PAGE 5 of7
Councilor Hartzell/Hardesty mls to continue discussion on this appeal to the May 2, 2006 Council
Meeting for further legal clarification. DISCUSSION: Councilor Amarotico requested that he be allowed
to abstain from voting as he was absent for most of the discussion on this hearing.
Councilor Hartzell/Jackson m/s to allow Councilor Amarotico to abstain. Voice Vote: all AYES.
Motion passed.
Roll Call Vote: Councilor Hartzell, Hardesty, Silbiger, Chapman, YES. Councilor Jackson, NO.
Motion passed 4-1.
PUBLIC FORUM
Eric Navickasl7ll Faith Street/Commented on the homeless issue in the downtown and stated that the
isolated and random instances of vandalism are being exploited to promote police crackdown. Mr. Navickas
stated that a police crackdown would not solve the problem and suggested the City provide services and
outreach to the homeless and disenfranchised youth as well as generously fund the downtown planning
process in order to bring the citizens back into the downtown area.
Tracy Harding/334 Bridge Street/Member of the Bicycle & Pedestrian Commission/Announced that the
Bike Swap will take place on May 13th from 12 p.m. - 4 p.m. at The Grove. There will be a raffle,
demonstrations, and activities for the children. If anyone is interested in volunteering, they should contact the
Parks & Recreation Department.
Ambuja Rosen/Spoke regarding her request for a tethering ordinance. Ms. Rosen commented on the number
of people who endorse this campaign, including: 5 animal protection groups, 35 people who have written to the
Council, and 88 citizens that have signed a form letter asking the Council to heavily restrict the tethering of
animals at residences.
Art Bullockl791 Glendower/Spoke regarding the process for Phase I and II of the downtown plan and his
concern for what he describes as closed-door meetings where no one is allowed to attend. He feels that this is
an inappropriate expenditure of public money. Mr. Bullock distributed comments to Council for the record.
Alice Hardesty/575 Dogwood Way/Member ofthe Housing Commission/Questioned if the Council knew
the affordability of affordable rental units for people in Ashland's service industry, whether they knew the
range of rental costs by rental size, or whether they knew the impact of condo conversions on the rental stock.
She stated that the Housing Commission does not have this information and they have been asking for it for
some time now. Ms. Hardesty requested that the Council support a rental analysis for the Housing
Commission and noted some of the items they need help determining.
UNFINISHED BUSINESS (None)
NEW AND MISCELLANEOUS BUSINESS
1. Proposed Moratorium on Additional AFN Programming Commitments
IT Director Joe Franell presented the staff report on the request for a moratorium on additional AFN
programming. He stated that since they do not know what form video will take in the future (if any); it seems
prudent to pause on the process of obtaining new contracts through the AFN Programming Committee until
they have a decision on AFN. He noted that there has been one channel recommended for approval by the
Committee and that staff recommends that they proceed with that contract. He clarified that this channel is a
local advertising channel and there is no cost involved.
ASHLAND CITY COUNCIL MEETING
APRIL 18, 2006
PAGE 6 of7
City Attorney Mike Franell clarified that Council had already expressed that video could go away when
moving towards the Open Carrier Option at a previous Council meeting; however this did not inhibit the AFN
Programming Committee from going out and authorizing new channels.
Councilor Chapman/llartzell m/s to place a moratorium on new programming with the exception of
the already approved channel 93. Voice Vote: all AYES. Motion passed.
ORDINANCES. RESOLUTIONS AND CONTRACTS
1. Second Reading by title only of, "An Ordinance Amending Chapter 15 (Building and Construction)
of the Ashland Municipal Code Relating to the Adoption of Oregon Specialty Codes"
Councilor Jacksonlllardesty m/s to approve Ordinance #2925. Roll Call Vote: Councilor Silbiger,
Chapman, Hartzell, Jackson, Amarotico and Hardesty, YES. Motion passed.
Councilor Hartzell/Jackson m/s to extend the meeting until 10:30 p.m. Voice Vote: all AYES. Motion
passed.
NEW AND MISCELLANEOUS BUSINESS - continued
2. Planning Division Land Use Ordinance Review Consultant Presentation
Interim Community Development Director Bill Molnar introduced Scot Siegel, Principal of Siegel Planning
Services, and Ralph lahran of Ralph Tahran Architecture.
Mr. Siegel explained that the direction for this project was to identify code provisions, definitions, standards,
conflicts in the code, areas where the code is inconsistent, areas that may require updates based on changes in
state law, as well as changes in the community that has occurred since the Comprehensive Plan was developed.
He stated that there was consensus that some of degree of flexibility in the code was important and also stated
that the code should provide for a transparent process that is understandable and clear. It was explained that
this is a working draft and that they tried to identify places in the code where the language is silent or
contradictory and remedy that.
Mr. Siegel explained how the report was organized. He noted that staff had requested that the policy
recommendations be pulled forward, and these are listed on pages 2-4. The second portion of the report
includes the Evaluation Report and the Preliminary Work Plan. He stated that Phase I of the report is the
City's code with comments and deletions listed in the margins and that this information provides reasons as to
why the changes were made. He pointed out that some of the comments state 'Policy Issue' and these are the
items they felt the Planning Commission would want to provide input on.
Ralph Tahran addressed the Council and suggested that the code could benefit from having some diagrams
along with the wording. He and Mr. Siegel also commented on form-based codes and stated that there is
predictability with these that do not exist with the formulaic code; however it is a lot of hard work to put them
together.
Councilor Silbiger suggested that they move forward with Phase I and have the Planning Commission put
together a task force to review the housekeeping changes in the document, make sure there are not any
accidental changes, and report back to the Council.
Mr. Siegel clarified for Council how the policy issues and housekeeping items are identified in the report. Mr.
Molnar noted that staff worked with the consultant to identify what is housekeeping and what is a policy issue.
ASHLAND CITY COUNCIL MEETING
APRIL 18, 2006
PAGE 70f7
Councilor SilbigerlHartzell m/s to direct staff to develop a work program for carrying out the
housekeeping changes described in the report and that the work program be based on the direction
discussed by Council. Roll Call Vote: Councilor Silbiger, Chapman, Jackson, Hartzell, Hardesty and
Amarotico, YES. Motion passed.
3. ALUO 18.68.050 Interpretation
Item delayed due to time constraints.
ORDINANCES. RESOLUTIONS AND CONTRACTS (Continued)
1. Second Reading by title only of, "An Ordinance Amending Chapter 2.50 and 2.52 ofthe Ashland
Municipal Code Relating to Rules of Procedure for Public Contracting and Personal Service Contracts"
Item delayed due to time constraints.
OTHER BUSINESS FROM COUNCIL MEMBERS (None)
ADJOURNMENT
Meeting was adjourned at 10:30 p.m.
Barbara Christensen, City Recorder
John W. Morrison, Mayor
CITY OF
ASHLAND
Council Communication
Tree City USA Presentation
Meeting Date: May 2,2006
Department: Community DefVI ent
Contributing Departments: Plannin
Approval: Gino Grimaldi ~
Primary Staff Contact: Amy Anderson
E-mail: andersona@ashland.or.us
Secondary Staff Contact: Bill Molnar
E-mail: molnarb@ashland.or.us
Estimated Time: 5-10 Minutes
.
Statement:
The National Arbor Day foundation and its sponsor, the Oregon Department of Forestry (ODF) have announced that the City
of Ashland has been recognized as a Tree City USA for the 21st consecutive year.
Background:
For the past 21 years the City of Ashland has meet the four criteria set forth by the National Arbor Day Foundation. The four
criteria include a tree care ordinance, establishment of a tree board or commission, spending at least $2 per capita on a
community tree care program and conducting an Arbor Day or Arbor Week ceremony. Greg Alexander, from the Oregon
Department of Forestry is here to present the City with its Tree City USA award.
Related City Policies: .
The Comprehensive Plan has a policy in the Parks, Open Space and Aesthetics Chapter 8.17which states: "The
City shall take necessary steps to annually be a Tree City, USA."
The City's ordinances related to this topic are the Street Tree Commission, Powers and Duties in Chapter 2.25 of
the Ashland Municipal Code and the Tree Preservation and Protection Ordinance in Chapter 18.61 of the Ashland
Land Use Ordinance.
Council Options:
For information only.
Staff Recommendation:
For information only.
Potential Motions:
For information only.
Attachments:
Oregon Department of Forestry News - Press Release
'A'
Oregon Department of Forestry News
FOR IMMEDIATE RELEASE
April 3, 2006
ALL MAJOR MEDIA
Contact: News Contact: Paul Ries, (503) 945-7391
Cynthia Orlando, (503) 945-7421
Record Number of Oregon Communities' Earn "Tree City USA" Status
The cities of Redmond, Sandy, Sherwood, and Willamina will receive awards during
April as first-time additions to Oregon's list of Tree City USA Communities. Tree City
USA, a program ofthe National Arbor Day Foundation and sponsored by the Oregon
Department of Forestry, recognizes cities that have developed programs that plant and
care for trees. In addition to these four new cities, the city of Monmouth regained its
Tree City status this year, bringing the total number of Oregon cities receiving the award
to a record high 43 communities.
Oregon communities being recertified as a Tree City USA for 2005 include: Albany,
Ashland, Baker City, Beaverton, Bend, Coburg, Coos Bay, Corvallis, Cottage Grove,
Eagle Point, Echo, Eugene, Forest Grove, Grants Pass, Klamath Falls, La Grande, Lake
Oswego, Lebanon, Madras, McMinnville, Medford, Philomath, Portland, Reedsport,
Rogue River, Salem, Scio, Seaside, Sunriver, Sweet Home, Talent, Tigard, Tillamook,
Toledo, Troutdale, Tualatin, West Linn, and Wilsonville.
"These cities deserve to be recognized for taking the necessary steps to make their
communities more livable through planting and caring for trees," said State Forester
Marvin Brown. "Cities that take an active role in managing forestry issues recognize that
trees improve the quality of life in our cities." The Oregon Department of Forestry is the
state coordinator of the Tree City USA awards in partnership with the National Arbor
Day Foundation, the National Association of State Foresters and the USDA Forest
Service. Representatives from the Department of Forestry will be on hand to present the
awards at local ceremonies in each city during the month of April.
Tree City Criteria
In order to be recognized, tree cities must meet four criteria set forth by the National
Arbor Day Foundation: adopt a tree care ordinance; establish a program, tree board or
commission; spend at least $2 per capita on a community tree care program; and conduct
an Arbor Day or Arbor Week ceremony.
Founded in Nebraska in 1872 by J. Sterling Morton, National Arbor Day is celebrated
each year on the last Friday in April. Arbor Day is celebrated in every state and many
other countries, as well. Oregonians celebrate Arbor Week the first full calendar week in
April.
Tree City Growth Awards
In addition to Tree City USA status, the following eleven Oregon cities will also receive
a Tree City Growth A ward for going beyond the Tree City standards: Albany, Beaverton,
Corvallis, Eagle Point, Echo, Klamath Falls, La Grande, Lebanon, Madras, Medford, and
Tualatin. Tree City USA Growth A wards recognize the completion of special projects
and environmental improvement, while encouraging higher levels of tree care. The
eleven cities achieving a growth award also represents a record high for a single year in
Oregon.
"Growth Awards are an important milestone for a community," said Paul D. Ries, ODF
Urban and Community Forestry program manager. "Both the Tree City and the Tree City
Growth A wards recognize a city's commitment to capitalize on the economic,
environmental and social benefits trees provide to their community. These cities realize
that when we invest in trees, they pay us back many times over in the services that they
provide. "
The 43 Oregon cities are among more the 3,000 cities across the U.S. receiving the Tree
City award this spring. City officials interested in learning more about the program can
contact Ries at (503) 945-7391. Visit www.arborday.org for more information on Arbor
Day and Tree City USA.
Ashland Traffic Safety Commission
Minutes
2006
Members Present:
Patti Busse, Doris Mannion, Colin Swales, Terry Doyle, Noal Preslar, Keith Massie, Alan
Bender, Pam Hammond
Jim Olson, Dawn Lamb
Jack Hardesty
Staff Present:
Members Absent:
I. CALL TO ORDER -
II. APPROVAL OF MINUTES: January 26th, 2006 Minutes approved as written.
III. ITEMS FOR DISCUSSION:
A. PUBUC FORUM ITEMS:
Matt Warshawsky, 443 Allison, came to discuss two traffic concerns.
The first issue is the intersection of Third Street and Lithia Way. Now that the intersection of East Main
Street and Siskiyou in front of the fire station does not permit left turns onto Lithia Way, there is an
increase in traffic on Third Street between East Main and Lithia Way for those wishing to head north
along Lithia Way. This is largely due to the limited visibility caused by cars parked along the south side
of Lithia Way next to the flower shop. The problem is further compounded by cars exiting the bank on
the north side of Lithia Way across from the flower shop. These cars often immediately change lanes
to the south lane as they are entering the Third Street intersection creating a dangerous situation. Add
in the traffic trying to cross Lithia Way from the railroad district, which is often missed by traffic coming
the opposite direction trying to enter Lithia Way whom are too busy trying to deal with all the issues
mentioned on Lithia Way to notice the cross traffic. This issue has two solutions. First and best
solution is to simply put a stop light at this intersection. This would resolve all issues without creating
any, other than slowing emergency vehicles. Understanding that this is a reasonably expensive
solution, the alternative and very affordable solution is to simply eliminate the parking spots along the
south side of Lithia Way next to the flower shop enabling all the traffic trying to enter Lithia Way from
the south to adequately see up Lithia Way. Even just the first two spots closest to the intersection
would help.
The second issue is with Sherman Street immediately south of Siskiyou. Although parking is not
allowed within 25 feet or so south of this intersection, it is allowed on both sides of the street after
this. Since Sherman is also an arterial for the neighborhoods above the boulevard, there is often
several cars backed up a the intersection waiting for the light. With cars parked on both sides of the
street the intersection is completely blocked by traffic trying to enter Sherman Street from Siskiyou or
north Sherman. Even without a line of cars waiting for the intersection, there is a bottle neck here for
general traffic along this stretch. Once again, the easy solution to this problem is to eliminate the
parking along one side of the road. There is plenty of parking around the corner on Allison Street to
take up the parking lost. Another thing that would help would be to reverse the order of the Sherman
/ Siskiyou traffic signal. It currently goes from green on Siskiyou to green for traffic heading south on
Sherman to green for traffic heading north. Since there is adequate space on the north side of
Sherman, switching the last two steps so the south side clears first would help people coming up from
East Main trying to enter the neighborhood south of Siskiyou.
Busse explained to Warshawsky that staff needs to look at the items and will bring back
recommendations for potential actions. Washawsky will be notified of the date that these items will be
placed on the agenda.
Olson commented that the parking on Sherman has been removed for 25 feet. He will see if it is
pOSSible to eliminate for the entire length. Swales lives in the area and agreed to the situations in both
areas. There is an awkward crossing East Main going from Third to Gresham Street. The stop bar on
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". ,;f .,. P'.,-.X^f;:'i"::..:""::'~.. '.
Third waiting to cross East Main is too far back and it makes visibility hard to see. Doyle lives in the
area also and the vehicles leaving the Rogue Federal Credit Union parking lot cause another movement
for the cars queued at the Third Street to try and anticipate. Swales supports removing the parallel
parking spaces next to the flower shop and gas station on Lithia Way. The commission all agreed that
parking on Third Street is needed and would not want to take any parking away.
B. REVIEW OF TRAFFIC REQUESTS / PROJECTS PENDING/ACTION REQUIRED
1. Medians on Ashland Street near Faith Avenue
At last month's meeting traffic safety concerns were discussed regarding the Faith Avenue / Clay Street
/ Ashland Street intersection. A number of citizens complained that the center median on Ashland
Street, west of Faith Avenue, too severely limited turn movements from Faith Avenue onto Ashland
Street. The commission asked that staff review the possible impact of removing the median or severely
revising it.
Ashland Street is classified as an arterial street. Arterials are designed and built with the intention of
providing better traffic service than is available on local roads and streets. Although an arterial may not
have more traffic lanes, its ability to carry greater volumes is usually related to the amount of
crossroad interference or side friction to which it is subjected. One of the most important
considerations in arterial development is the amount of access control, full or partial, that can be
acquired. The ability to control access on an arterial will often relate directly to a street's safety.
The main purpose of the Ashland Street medians is for access control. The medians are also intended
to not only limit access from adjacent properties, but to channel and direct traffic as well. The islands
are properly designed in accordance with AASHTO's "Policy on Geometric Design of Highways and
Streets" and function well for their intended purposes. The median opening is properly sized and
should work well except for the lack of visibility of west bound traffic crossing the railroad overpass.
The decision to install the medians on Ashland was the result of numerous public meetings, design
charettes and committee recommendations. The decision to revise them may require an equal amount
of consideration from all stakeholders. There are, however, a number of conditions not present during
the initial design which have a major bearing on the reconsideration of the medians.
1. Fire Station No. 2 Reconstruction
The construction of a new fire station has been placed on the capital improvement plan for 2007 and
preliminary planning has begun. The new station will be sited near the old station and will include a
signal to allow easier entrance onto Ashland Street. Depending upon the location at the fire station
exit, a full scale signal could be installed at Park Street. This signal should include a much needed
pedestrian activation as well as detector loops on Park Street to accommodate that traffic as well.
Because of vision clearance problems created by the overpass, it is anticipated that an advance beacon
notifying motorists of the upcoming signal activation will be a part of the project. This signal will have
an impact on the layout of the center medians and may require some changes depending upon the
final location. Another option that may be considered would be to install a fire signal directly in front of
the station. This would have little impact on traffic except to stop both directions of travel when the
siren is activated. Although this would be the cheaper option, it would provide little benefit to
pedestrians and motorists.
2. Development on Ashland Street
The Ashland Street corridor between the overpass and Tolman Creek Road has the potential to support
numerous additional commercial developments and the recent construction at Barclay Square and the
former McDonald's property attest to that. Several proposals have been reviewed at the planning level
for additions to the Taco Bell restaurant, Oil Stop and the former Handyman Hardware property. It is
recommended that a full traffic impact study be conducted on this corridor, perhaps tied to an
upcoming commercial development or as a function of a possible fire signal or traffic signal.
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0:'.<1.'.' '"
The removal or revision of the median islands should be considered as part of a comprehensive
corridor study that would, at a minimum, consider the following conditions:
a. Traffic volumes on Ashland Street and all entering street
b. Traffic speeds - actual versus posted
c. Vision obstruction imposed by the railroad overpass
d. The nature and types of businesses fronting the street
e. Possible future commercial development within the corridor
f. Present and future private and commercial access
g. The anticipated trip generation expected from each development
h. The impact of a traffic signal at Park Street or at a mid-block location (fire signal only)
i. Present and proposed pedestrian generations
j. Present and anticipated pedestrian and bike facilities
k. Locations of existing medians in relationship to street accesses
Staff recommends that revision of the existing center medians be postponed and considered as part of
a comprehensive corridor study to be conducted by a professional traffic engineering consultant. The
study could be possibly required as a condition of future commercial development.
Discussion:
Preslar asked if there was an established time line for the fire station construction. Olson said the fire
station was in the Capital Improvement Project list for construction next year, but the measure for
funding needs to be put on the ballot next fall. Swales saw the benefit of a commercial development
triggering an ODOT traffic study of the entire corridor was possible. Bender asked if anyone had
considered restricting left hand turns from Clay onto Ashland Street. The route to Siskiyou Boulevard
for this section of residences would become cumbersome and drivers would be tempted to ignore the
no left turn for the efficiency. Mannion was hesitant to wait for the fire station because the
construction could take as many as three years. Massie thought that the addition of traffic signals with
the fire station would be a great reason to conduct a traffic study from there to the Normal Avenue
intersection. Preslar was also uncomfortable with waiting two to three years fora solution. There
could be serious accidents in that time. Olson commented that changing the median is not good
because it will become a merge lane again and that is not safe. We want to eliminate the number of
accidents and increase the safety ratio. Preslar felt that people darting out when they can't see or
blocking traffic seems just as dangerous as using the median as a merge lane. Doyle still felt that a
signal at Park Street with the fire station would not address the problem with seeing vehicles coming
over the overpass towards Siskiyou on Ashland. The median blocks the traffic from the other direction
and the signal won't help with this. Olson said with the installation of the signal at Park an advanced
signal warning sign will be put up somewhere prior to the overpass. Hopefully this advanced warning
will make drivers a bit more cautious coming over the hill. Swales commented that the plantings on
the east side need to be kept trimmed very low. Massie commented that accidents were common
when people used the median as a merge lane. A surface treatment on the overpass would help alert
drivers to the intersections. If drivers come over the overpass and see a green light at the Park signal
they may see it as an invitation to speed up to make the light and it could backfire. Massie asked if
traffic could be merged into one lane, the north side of the westbound lane. This would give room for
the left hand turn from Clay onto Ashland. The volumes of traffic are far to great to maneuver into one
lane on the overpass. It would become a dangerous situation.
Olson suggested that at the first opportunity of additional development along the street a traffic study
be required from Tolman Creek Road to Normal Avenue. The need for a corridor study would be
justified at that time.
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Page 3 of 8
Decision:
Mannion moved to accept staff recommendation to postpone changes to the median and to require any
future development along the Ashland Street corridor to perform a traffic study. Massie seconded the
motion. Motion passed with six in favor, one against, Preslar and one abstention, Bender.
2. Siskiyou Boulevard Crosswalk Request
The attached letter from Zane Jones was received on January '24, 2006. In his letter, Mr. Jones is
requesting that two lighted crosswalks be installed between Walker Avenue and Tolman Creek Road
and that the posted speeds be lowered from 35 mph to 30 or 25 mph.
The section of Siskiyou Boulevard southeasterly of Walker Avenue is a state highway and remains
under the jurisdiction of ODOT. Any changes, including marking of crosswalks, can only be done upon
approval by ODOT.
The Commission has considered the issue of crosswalks on Siskiyou Boulevard numerous times during
the past few years, the last time being in April of 2005. Little has changed since our earlier review and
staff's reservation to installing the crosswalks remain the same.
On the matter of reducing the speed below 35 mph for this section of Siskiyou, it seems unlikely that
ODOT would consider a slower speed limit given the nature of the street and the abutting
development.
Discussion:
The request was non-specific. The request would need to go to OOOT and they use very strict
measures for installing the crosswalks. There are long sections of the road that do not have curb and
sidewalk to connect the crosswalks to. Without the improvements the request is likely to be denied.
Mannion asked if a pedestrian sign could be installed near the bus stop near the senior center.
Decision:
Doyle motioned to accept staff recommendation to take no action on this request at this time.
3. Church Street Report (Postponed)
At last month's meeting, Nancy Seward made a brief presentation to the commission and posed several
questions regarding the acceptability of neighborhood signs and banners.
Ms. Seward was asked to provide a detailed list of features or activities proposed for use on Church
Street which the Commission and City Staff could then respond to. She has asked to postpone her
presentation this month, however some sections of the Ashland sign code (Section 18.96) are attached
as guidelines that the neighborhood might use in developing their plans.
Discussion:
Thomas Heumann, 585 Orchard Street, reported that he was in an accident at the Almond Street
intersection. There was a debate from the insurance companies on the percentage of blame since it
was an unmarked intersection. The debate centered on whether Almond was a street or an alley.
Almond Street is unimproved and does resemble an alley. Heumann asked for the Commission to
consider putting up a stop sign. This would keep the intersection from being called "uncontrolled" and
would help determine fault in accidents.
Bender reported the Church Street neighbors will be meeting on March 11th and it would be welcome to
have a representative from the upper neighborhoods to talk with. Olson told the commission that
counts on Baum and Almond are too low, under one hundred vehicles a day, to meet the warrants for
a stop, but a yield sign could be a possibility. It would be impossible to paint a stop line on the road,
because the road is dirt.
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4. Railroad Crossing Issues
In November 2005, the Ashland City Council approved a contract for engineering services to design
improvements to five of the nine at grade rail crossings in Ashland. OBEC Consulting Engineers begun
design work on several of the crossings and prepared preliminary designs for the Glenn Street crossing
and the Hersey / Laurel crossing.
These drawings and draft permit for crossing alteration were submitted to ODOT Rail Division for
review and comments. Staff recently received the attached response from ODOT Rail Division to our
draft application. In keeping with ODOT Rail's stated goals to reduce the number of at-grade rail
crossings in Oregon by 20%, ODOT recommended closure of the Glenn Street crossing and the Laurel
Street crossing and has offered incentives for the closure of each crossing. Any street closure and
especially a closure at a rail crossing, has a broad impact on all forms of traffic (although if Glenn
Street were to be closed it would most likely not include bicycle and pedestrian traffic) and warrants a
very thorough and exhaustive review by the City and citizens alike.
Last summer staff met with ODOT Rail Division and CORP Railroad for a diagnostic review of these two
crossings. At that time both ODOT Rail and CORP expressed a strong recommendation to close the
Glenn Street crossing and the Laurel Street crossing. The response from Public Works was that the
closure of Laurel was not possible and the Glenn Street closure designated as a school route. It is also
a direct route to the Quiet Village area and is an important emergency service route. Glenn Street is a
less active crossing with about 980 vehicles per day and is in fact identified in the 2004 HDR report as
a possible closure candidate, but it is our most northerly rail crossing and provides a direct link to North
Main Street.
In order to make an official reply to ODOT's offer this issue will be placed before the City Council next
month. If this commission wishes to make comments regarding the possible closures, those comments
would be included in the Council Communication.
Discussion:
The ODOT Rail Division has a goal of closing 20% of the at-grade crossings within Oregon. The need
to close is most likely linked to budget shortfalls within the rail division. The rail division does not
extend much courtesy to other users like vehicles, pedestrians or bicyclists. They are concerned with
train movements and functions. Olson does not support the closing of the crossings at Glenn or Laurel
Streets. The idea to close Wightman was discussed within the departments and the fire department
and police department were apprehensive. Wightman serves as the major route for the Southern
Oregon University campus emergencies. This is the fastest most efficient route to the campus. They
seemed more receptive about closing the Glenn Street location. Olson still felt hesitant about closing
the most northern access to North Main Street. The counts on Glenn Street are only 900 vehicles per
day. Olson supports taking this issue to the City Council to set a public hearing to discuss the ODOT
Rail offer and find some agreement on what response should be sent back. The Commission should
give a recommendation for the Council. Bender asked for more information on how the 20% was
chosen by ODOT rail for closures. A grade separation that would build an overpass over any of the
locations would be a multi-million dollar project and most of the grades and road curvatures adjacent
to the crossings would make the attempt impossible. Olson said the only existing grade separations
were at the North Main and Ashland Street crossings. They were built long ago when the City grew.
Efforts to retrofit the roads to build separations would be impossible in existing locations, but could be
something to consider for any new developments. Swales asked what the future use of the train when
it is currently only two trains a day. Olson said the tracks from Ashland to Talent were aged and the
curvatures would prevent most faster trains from utilizing the tracks. Hammond asked about the
possibility of moving the train tracks instead of the streets being affected. Mannion reminded the
commission that for most of the crossings the train tracks existed before the City.
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Art Bullock, 791 Glendower Street, thanked the Commission for their time looking at neighborhood
safety issues. He attended the recent workshop by David Engwitch who was very emphatic that design
and social setting are critical. The Glenn Street crossing is on e such venture. Please don't decide on
this closure tonight, but let the neighborhood know about the proposal so they can voice opinions. We
understand with council that the permit submission did not include closure of Glenn Street. We first
learned about the railroad improvements a year ago during the Nevada Citizen Group meetings. In the
discussion there was strong opposition to the Glenn Street closure. A survey was conducted and 95%
of people opposed the closure based on safety reasons. If Glenn Street is closed, traffic is diverted to
Laurel Street where it is introduced to the school zone. If the Laurel crossing is also closed then traffic
will be diverted over further to Helman Street and again increasing traffic in another school zone.
There are more people involved in this situation than just ODOT Rail. This is a neighborhood safety
issue. Don't close these crossings based only on an ODOT Rail position on closing 20%, which we
respect, but the neighborhood safety for our kids around schools. The neighborhood needs to see this
and follow up on a neighborhood safety analysis. If you close one or two crossings it is not in the best
interest of the neighborhood. There are 72 lots within the Billings Ranch Subdivision and there
preferred way is a straight route will effect the traffic counts if you add the 22 potential lots from a
proposed Helman development the traffic counts will continue to grow. All these new lots and existing
lots use Glenn and Laurel to access North Main. Look at the future with traffic counts. The opening of
Randy Street to more development which would overwhelm traffic going to Glenn to access North
Main. Bullock would like to do a serious neighborhood safety survey. . These decisions could effect the
Laurel Street LID. There should be work with the neighborhood to develop a safety analysis.
Olson said this will be a public hearing and he agrees that he does not see an easy way to close any of
the suggested crossings. This will go to Council for the public hearing and let the public hearing be
advertised. The improvement permits will be held by ODOT Rail until they have heard from Ashland on
their proposal. There will be no new crossings allowed unless we close crossings. Bender commented
that 20% is not an arbitrary number. This is for two trains a day and not a real problem for our
community. There are not an overwhelming number of accidents at the crossings. Mannion feels that
these standards are more reflective of areas of high numbers of trains and high numbers of crossings.
Bullock looked up the data on the closures at the state level and the correlation between accidents to
the number of intersections. The theory is if you decrease the number of crossings then it will
decrease the number of accidents. There is also the funding issue if there are fewer crossings to
maintain then there is more money for the existing crossings.
Massie remembered during the Siskiyou Boulevard Redesign process that the proposal to close Iowa
was not supported, but now it is safer for children and no one seems to remain upset about the
closure. He does not support the closing of Glenn but there are extenuating circumstances. People
walking on the bikepath may be more open to the closing of the crossing if they don't have to deal with
the vehicle traffic. The problem is that without the bikepath, we don't know who will use it and there
is no way to ask a non-exiting group of users how they would feel with the street closure. We need to
communicate to the Ashland population that if they decide to keep the crossings open, there will be a
monetary cost to citizens to fund the maintenance and upkeep of the crossings. There are 20,000
people in Ashland and the cheapest cost of any of the improvements is $690,000. If the money is
coming out of their pockets, they may not immediately support keeping them open. There needs to be
a fact sheet developed explaining all these options to them. They need to be very informed on this
issue. How do you find the walkers who will use the bikepath in the future and ask them how they will
feel if the street is open or closed to vehicular traffic.
Bullock said the public hearing is reluctant to come by. Like to see more than a public hearing and
definitely wants to see more then just a yes or no vote by the council on the closures. There needs to
be a safety analysis to look at the Laurel and Glenn Street crossings. There needs to be information on
what will happen as the population in the neighborhood increases the traffic on Laurel.
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Swales thinks that there is a lot of benefit from closing. Depends on how it is to be done on Laurel
since ODOT Rail suggests only closing a portion of the crossing. It doesn't close the whole street.
Drivers will still be able to go north at the t-intersection of Hersey. The Briscoe School is no longer a
school. Heresy is a collector and the intent is to send traffic to Hersey. At some point Hersey may
have a signal that would help control the traffic. The buildable lands inventory shows areas of
potential development and it is fairly predictable to measure the traffic growth in the area. We need to
look at the philosophy of multi-modal transportation and not focus solely on vehicles. If both crossings
proposed are closed could they be used as pedestrian paths and can they be fitted to accommodate
emergency vehicles. Then there would be a positive effect to make the bike and pedestrians access
better. The advantages for crossing with a stopping gate or flashing light may not be as good as a
closed crossing for pedestrians. There are a lot of questions. We need to be sure children could get to
school by walking instead of using cars. It would be nice to have had a way along the north to connect
to Jackson Road for the Billings Subdivision. Perhaps when the golf course is built, the access road
connecting to North Main via Jackson Road will be constructed. Bender felt that in the far future a light
rail system from Grants Pass to Ashland could be a reality and the right of way of the railroad would be
a valuable asset for the entire valley.
Massie felt that all discussion should have full disclosure to the public. There could be a benefit and
there could be support from the residents on the south side of Glenn to closing the crossing as a traffic
calming measure. We are just assuming that people will be against the closures. We also need to look
at the zoning of the Laurel area, because it may be a commercial or employment industrial area and a
closure could effect the zoning design for traffic. Is there a time frame that we need to respond to
ODOT? Olson needs to respond to continue the processing of the permits for the improvements. We
need to ask for direction from Council on how to proceed with the public involvement, this is a big
issue. Doyle commented that there are very nice crossing treatments on Tolman Creek Road and on
Helman. He is having a struggle supporting these closures. They are planning treatments at other
crossings and if the City has to pay $300,000 to $600,000 per intersection and ODOT Rail didn't have
any retribution to the community then why should we pay the money to have them improved to such
high standards. We need to do a street by street assessment with ODOT Rail and really see what need
there is for this kind of expenditure for a railroad that accommodates two trains a day. Mannion
agreed that for two trains a day, this is a lot of expense. Preslar supported having a study conducted
that considered the implications of closing crossings and how they affect the schools and the future
traffic flows. Olson said it may be that Council wants a professional traffic impact study. Mannion felt
it would be horrible it this is the first the City heard about this concern. Olson said that a study was
conducted by HDR on the railroad crossing safety last year and that this has been a topic for the
Council goals for some time. Swales asked if ODOT Rail would fund the studies and Olson felt that
with their limited budget that would not be possible. The parent ODOT may be able to fund. Doyle
asked if considering something similar to the Water Street railroad bridge could be an option. Olson
said that most of that was done because the area topography was conducive and it would be hard to
duplicate. If the development on Fourth Street continues it may be required to do a grade separation.
Decision:
Massie made a motion to forward the closure proposals from ODOT Rail to the City Council for a public
hearing and that all significant parties that could be notified to the fullest extent possible and talk
about the full fiscal impact of the maintenance and closure options.
Swales seconded the motion. Busse was concerned that the motion did not state a safety issue.
Massie amended the motion to include a study of all safety affects of closing or keeping the crossings
opened.
Doyle commented that each intersection is individual with peculiar problems. We can't just look at the
numbers of vehicles, there needs to be a study that includes more.
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Page 7 of 8
Olson would like to have from Council a direction to have a safety study by a contractor or by ODOT to
recommend how to approach the closures.
Preslar asked why ODOT Rail doesn't look at the hazards at the crossings instead of having a set
arbitrary percentage. Olson felt that the number of closures may be representative of the number of
closures the ODOT Rail funding can support. The more that are closed the more money there is for
the remaining crossings. This is a way for them to catch up on their funding potentials.
Motion and amendment passed unanimously.
Colin seconded the amendment to the motion.
5. Ashland Bike and Ped Sign Designs by Keith Massie
Massie has been working on the installation of the Bike and Ped welcome signs. The signs have been
made but ODOT will not allow them in the right of way because of the use of black and white coloring
which signifies a regulatory sign. Massie suggests support in redoing the existing entrance sign and
creating a similar sign for the other side of town. The wording may need to be softened as it is heavy
handed. The Rotary donated the first sign and they may be willing to update the sign. We could also
go to other civic groups to see if they would be willing to donate toward the welcome signs. There
should be consistency between the signs. Massie is going to approach the Rotary and report back.
6. Bike and Pedestrian Issues and Concerns
BTA request for funding of bicycle education in the schools has been postponed. The B&P commission
would like to defer until they could have all schools on board and need to clarify when this would be
paid for before or after class were taught.
Decision:
Massie motion to defer funding until further direction from the B&P Commission. Bender Second the
motion and it passed unanimously.
C. Follow-Up on Previous Actions - No discussion.
D. Development Review:
1. Planning Commission Agenda
2. Hearings Board Agenda
E. Capital Projects Update: No discussion.
F. Other:
. 1. City Source Message
2. Miscellaneous Communications
3. Bike Helmet Purchase: Massie has not purchased the bike helmets yet for his visits to
the schools. The helmets cost $5.95 each and the police department is no longer going
to be participating in purchasing helmets. Massie will be notifying the principals of the
schools and then distributing free helmets to children who bike to school.
IV. Adjourned 8:53 PM
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Page 8 of 8
, v':,
CITY OF
ASHLAND
Council Communication
Meeting Date:
Department:
Approval:
May 2,2006 1{
City Recorder
City Administrator ~
Liquor License Application I
Primary Staff contac~ara Christensen
488-5307 christeb@ashland.or.us
Estimated time: Consent Agenda
Statement:
Liquor License Application from Miguel A. Castro dba Miguel's Family Mexican Restaurant at
545 Clover Lane.
Background:
Application for liquor license is for a new license.
The City has determined that the license application review by the city is set forth in AMC
Chapter 6.32 which requires that a determination be made to determine if the applicant complies
with the city's land use, business license and restaurant registration requirements (AMC Chapter
6.32). .
In May 1999, the council decided it would make the above recommendation on all liquor license
applications.
Council Options:
Approve or disapprove Liquor License application.
Staff Recommendation:
Endorse the application with the following:
The city has determined that the location of this business complies with the city's land use requirements
and that the applicant has a business license and has registered as a restaurant, if applicable. The city
council recommends that the OLCC proceed with processing of this application.
Potential Motions:
Motion to approve Liquor License application.
Attachments:
None
r;.1
CITY OF
ASHLAND
Council Communication
Liquor License Application
~
Primary Staff Contact: Barbara Christensen
488-5307 christeb@ashland.or.us
Estimated time: Consent Agenda
Meeting Date:
Department:
Approval:
May 2, 2006 II)
City Recorder
Gino Grimaldi
r
Statement:
Liquor License Application from Chris Hart dba HongKong Bar at 23 N Main Street.
Background:
Application for liquor license is for a change in ownership.
The City has determined that the license application review by the city is set forth in AMC
Chapter 6.32 which requires that a determination be made to determine if the applicant complies
with the city's land use, business license and restaurant registration requirements (AMC Chapter
6.32).
In May 1999, the council decided it would make the above recommendation on all liquor license
applications.
Council Options:
Approve or disapprove Liquor License application.
Staff Recommendation:
Endorse the application with the following:
The city has determined that the location of this business complies with the city's land use requirements
and that the applicant has a business license and has registered as a restaurant, if applicable. The city
council recommends that the OLCC proceed with processing of this application.
Potential Motions:
Motion to approve Liquor License application.
Attachments:
None
r.t1
I I
CITY OF
ASHLAND
Council Communication
Meeting Date:
Department:
Approval:
Annual Appointments to Commissions/Committees
Primary Staff contact:~ara Christensen
488-5307 christeb@ashland.or.us
Estimated time: Consent Agenda
May 2, 2006 ~
City Recorder
Gino Grimaldi r
Statement:
This is an annual confirmation by the City Council on the Mayor's appointments for the various
Commissions/Committees whose terms ended April 30, 2006.
There are still openings on the Audit Committee, Historic Commission and Tree Commission.
Background:
The ending term for most Commission/Committee is April 30, 2006. Proper notice was made in
our local newspaper and our own city web site on the vacancies. Seventeen new applications were
received and twenty-eight current members requested reappointment.
Council Options:
Approve or disapprove Mayor's appointments.
Staff Recommendation:
None
Potential Motions:
Motion to approve annual appointments to the various City Commissions/Committees as
recommended by Mayor Morrison.
Attachments:
List of recommendations by Mayor Morrison
Applications received
r.,
Memo
CITY OF
ASHLAND
DATE: May 2, 2006
TO: Mayor Morrison
FROM: City Recorder's Office
RE: Annual Commission/Committee Appointments
The following is confirmation of your annual appointments to the various Commissions and Committees for the
term ending April 30,2006. Please note that there are still openings on the Audit Committee, Historic
Commission and Tree Commission.
AIRPORT COMMISSON (term ending 4/30/2009)
Richard Hendrickson - reappointment
Claudia Stockwell - reappointment
Paul Westerman - reappointment
BAND BOARD (term ending 4/30/2007)
Marvin Belford - reappointment
Don Bieghler - reappointment
David Hoxie - reappointment
Harry Kannasto - reappointment
Mike Knox - reappointment
Doug MacDonell - reappointment
Raoul Maddox - reappointment
BUILDING APPEALS BOARD (term ending 4/30/09)
Carol Davis Horn - reappointment
Darrel Jarvis - reappointment
HISTORIC COMMISSION (term ending 4/30/09)
Dale Shostrom - reappointment
Samuel Whitford - reappointment
PLANNING COMMISSION (term ending 4/30/10)
John Fields - reappointment
Tom Dimitre - new
SENIOR PROGRAM BOARD (term ending 4/30/09)
Lowe Ann Belford - reappointment
Lillian Catranides - reappointment
TREE COMMISSION (TERM ENDING 4/30/09)
Laurie Sager - reappointment
Steve Siewert - reappointment
AUDIT COMMITTEE (term ending 4/30/2009)
Marty Levine - reappointment
BIKE & PED (term ending 4/30/2009)
Selene Aitken - reappointment
Arnold Bleicher - new
AFN PROGRAMMING COMMITTEE
Pamela Garrett - reappointment
Ed Perkins - reappointment
FOREST LANDS COMMISSION (term ending 4/30/09)
Anthony Kerwin - reappointment
Sam Sorrentino - new (student liaison)
HOUSING COMMISSION (term ending 4/30/09)
Faye Weisler - reappointment
Aaron Benjamin - new
PUBLIC ARTS COMMISSION (term ending 4/30/09)
Jennifer Longshore - reappointment
Dana Bussell - new
Catherine Rickbone - new
TRAFFIC SAFETY COMMISSION (term ending 4/30/09)
Alan Bender - reappointment
Terry Doyle - reappointment
Matt Warshawsky - new
CONSERV A nON COMMISSION (term ending 4/30/09)
Kathryn Houser - new
Melissa Schwisguth - new
Risa Buck - new
Lindsay Gerken - new (term ending 4/30/07)
City Hall
City Recorder's Office
20 E Main
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541-488-5307
Fax: 541-552-2059
TTY: 800-735-2900
~A'
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christebfa>.ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary .
Name
OLAF
rAUL
Requesting to serve on: . J o.e~r<-(A.. A h.. ~. (Commission/Committee)
Address 23 7,) ~f\ EG~ M f: A I) D LJ.s W J. '1
Occupation 12v~'^-<-,{ C II ~ ~hone: I-!l,e 4 ff q 4 3 I
17 e-e:. ~ )) etA- / Work
Email W\-CJ ~ t: (5 cPvuJr-iA I ~
Fax ~(1' 943 J
1. Education Backuound I
What schools have y~ attended? 4/ <- ftA.. ~ LJ ~~ "l
What degrees do you hold?
~u at"on have you had that would apply to this position?
2. Related EXDerience
What prior work experience have you had that would help you if you were appointed to
this position? . . 1':." 1-f- r ~
.3 i> ~c, II'^- Wu---ta ~ ~ ~A. Cl c.u ~
~J5.Jr~ ~ Ll.f.r h4(
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why?
RECEIVED
r. ,
FEB t 1 20CS
I I
CITY OF ASHLAND
C0/1l111U/lity Service Volu/1teer
OLAF G. PAUL
Name
VOLUNTEER POll CE
.~~
CITY OF
ASHLAND
ElDlle.llIlPlllcadll
The City of Ashland is an equal opportunity employer and wi. not discriminate against an employee or applicant for
employment because of race. color, religion. sex, sexual orientation. age, marital status, national origin or mental or physical
disability unless based on a bona fide occupational qualification. In accordance with Federal law. proof of authorization to
work in the United States is required upon employment.
Reasonable accommodation wiH be made for applicants with a disability which requires an auxiliary aid or seMce to participate
in the selection process. Individuals requiring accommodation MUST inform the Personnel Office in writino no later than the
final filing date as stated on the job announcement. Requests must include an explanation as to the type and exteft of accom-
modation needed to participate in the selection process.
PLEASE TYPE OR PRIfT.. BlUE OR BlACK INK
APPLICANT INFORMATION
NAME: ~
...~UL-
Last
SOCIAL SECURITY NUMBER:
C)L-Ar::
First
G; Eolt.~ E
Middle
~-J!L. ~~J'
6>"
-,7.>Pi>
Zip
Home: (SZth 4tr q y 3 ,
Message: ( )
E-Mail:
POSITION INFORMATION
The City of Ashland will only accept applications for advertised vacancies. Unsolicited applications and/or resumes will not
be considered and will not receive a response from the Personnel Department.
POSITION APPUED FOR:
VDLUurae - fl,ICPOe.T ~MW$SioN
RECRUITMENT NUMBER:
Full-Time
Part-Time _ Temporary
rA1
I I
Please filJ..out all sections 01 this form completely. Failure to complete this application (including using -See Resume-),
could result in rejection during the selection process. This application and aU attachments (Resumes, Certificates, letters of
reference, etc.) become property of the City of Ashland and will not be retamed to the applicant.
I I I
t1tJt..cJA} ieee.1 .
Are you employed by the City of Ashland at this time? h6ltutWb P,~I c €.
/)6P-r;
Were you previously employed by the City? p ()
If yes, please specify your Job Title, Department and dates of employment.
(Attach additional sheets if necessary).
t./ Yes No
Yes ,/ No
TITLE
TITLE
DEPT.
DEPT.
FROM
FROM
to
to
Do you have relatives employed by the City?
Yes
No
NAME
NAME
DEPT.
DEPT.
RELATIONSHIP
RELATIONSHIP
SECTION 2 : CONVICTIONS
Have you ever been convicted of a felony or a misdemeanor other
than a minor traffic violation?
(Conviction is not an automatic bar to employment. Each case is considered
individually based on its relation to the dutie.s of the position applied for).
If yes, attach additional page with explanation of conviction (s) to this application.
Include: 1) Date, 2) Charge, 3) Jurisdiction, and 4) Disposition.
Yes
~NO
SECTION 3 : CERTIFICATION, AUTHORIZATION AND RElEASE
BY MY SIGNATURE BELOW, I:
Certify that all information I provide as part of this application process is true and complete to the best
of my knowledge and that I understand that any misstatement of fact may result In my disqualification
from consideration for city employment or in the termination of my employment with the City of Ashland;
Authorize the City of Ashland to contact my prior employers, educational institutions, references, and
any institution or organization with whom I have been associated to give the City of Ashland any
pertinent information about my employability; and
Further Release the individual, company, institution or organization and all individuals connected
therewith from all liability whatsoever incurred in giving such information; and further release the City of
Ashland from aU liability whatsoe r' cu i btaining or using such information.
Signature of ApplIcant: Dale: ~
2
~A'
SECTION 4: EMPLOYMENT HISTORY
In the following section. please be sure to describe the duties you have performed which demonstrate that you have the
knowledge and skills to perform the duties of the job for which you are applying. You may Include on-the-job training. volunteer
activity and mHitary experience. Please acoount for any periods of unemployment or self employment.
Beain with vow DI'eS8I1t. or most recent iob--list al jobs separately. If a supplemental questionnaire is requ..ed for the
position you are applying for, it must accompany this comoIeted application. PJZeS 8 tJT ~ .J! e T I ~ E. C>
. 61A1ct! ,,,., ~
ElR.OYIIBfI' _ORMATION DESCRIPTION OF JOB DUnES All) RESPONSmI.mES ORCWIZATION CONTACT IFORMA11ON
Em;;T From: Job Duties: Employed By:
I f ~ - /t!J91J II I/in-Til) ~ Cthi ""s SCLI' t!h'JP"df;l~ D
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Mo I Yr Mo I Yr , . Address: lJ&16IO N1
6Pet!.t Itus i
--:rAlV ~S TG/fr,'/JW tJF -r Fe~)MCe
. Phone Number: ( )
Your TItle (a): rtle~r=r ItCCl DeAJTS
ftJe IJmeeic/tAJ -I-
Starting Salary: $_ ~IJ~ />tAN ::CAlSV eAAlct5 Supervisor"a Name and Title:
Ending Salary: $- OdMPAAJ;e s
Hourslweek: Reason for Leaving:
Number of people e.triecJ:::>
you superviaed:
ftJIA,6
May we contact this em~:Jf __ Ves _ No
EIR.OYIEfIJ _0RIIA11ON DESCRIPTION OF JOB DU1ES All) RESPONSI8IU11ES ORGAfIZATION CONTACT IFORMATION
7'lP7It(!F~? /
_1_ to_l_
Mol Yr Mol Yr
Your Title (a):
Job Dutiea:
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A-VlATI4AJ
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Starting Salary' $ .
I./- t1mt4n'Hr'- ~..-I~1t f.()()~Lb IdIDG-
Ending Salary: $_
.
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Employed By:
ClestJ ~
Add"aa: IDLl
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Phone Number: ( )
Supervlsor"a Name and Title:
Hourslweek:
Rason for L88Ylng: .
~AUY ~d7-/~A1E'AJ
Number of people
you supervised:
,
3
~~,
EIROYIIBIT IFORIMTIOII DESCRPTIOfI OF JOB DUl1ES All) RESPONSa..ITES ORGNIlATIOII CONTACT -ORMAlION
E~OYed Fi9: () Job Duties: Employed By: 1J1hi~1tJ It L
I ~-/ 7 ~viPrTiDAl J.OSS Ii iliA'" ~ A1 tJAJDeeltJe. 7"-
_'_10_'_
Mo' Yr Mo' Yr FtDiTfJ s ree Address: sr; ~tJts
.
rn; S$au /;!:. I
Your Title (s): Phone Number: ( )
StartIng Salary: $~ Supervisor"s Name and Title:
~
Ending Salary: $~
A A~
Hourslweek: I ~ Reason for Leaving: .
tJpPt)e-rl/NI ry
Number of people
you supervised: WiTH (!,i€rAJ A-
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ElFLOYIIENT IFORIMTIOII DEsa. I ION OF JOB DUlES All) RESPONSIBII..mES ORGNIlATIOII CONTACT IFORIMTIOII
Employed From: Job Duties: Employed By:
_,_ 10_'_
Mo' Yr Mo' Yr
Address:
Your Title (s): Phone Number: ( )
Starting Salary: $_ Supervlsor"s Name and TItle:
Ending Salary: $-
Hourslweek: Reason for Leaving:
Number of people
you supervised:
Have you graduated from High School or have a G.E.D.?
If no, list the highest grade you have completed:
No
4
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Give information for additional education after high school:
COlLfGES. VOCA11OIAl. OR TECHNICAl. IIAJOR -- .-rs COII'lETED 1YPE OF DEGREE. DROIM
SCHOOl. OR ~ CEIJJERS SUBJECT($) SUBJECJ(S) OR CER1FICATE EARNED
SEIIESTER QUARTER
(/ /tI i v'. f)f' IYJI ,tI~r,4 - If~
,. rJtJNIt .
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List below any licenses/certificates you possess that may be required for this position:
TYPE OF LICENSE OR CERTIFICATE: Pei v'!Pro PILI) T : 6/JJG-l-c eN fd;AI e LA UO
Number: I' 6 Jl6g '/ Issuing Agency: f 1/ II Exp. Date: A/4r a vee E ~T
TYPE OF LICENSE OR CERTIFICATE: pej tI~/s L../CeAJs6
Number: 73.3 7' 1(, Issuing Agency: 5"[ ~ ~U G",v' Exp. Date: tJ3 .11/- - 2'" ~
TYPE OF LICENSE OR CERTIFICATE: ~lJeier'1 tJF At ~ SAFer 1 itJltes. 71 GIrT at...
- .
Number: 5/ () Issuing Agency: SA S I Exp. Date: #/JA/e.
List below II1Y addidonal skils that you would like us to know about in cai1sidering you for city employment:
11.5. IiIlMY 1'15/- /~53 /fer/lie ]JilT.!!
- u.s, A"F. IC~ /9.sl/- -/~7.s-
Return yo.. completed application to:
The City of Ashland Personnel 0fIice' 20 E. Main Street. Ashland, OR 97520
Phone: (541) 552-2110 Fax: (541) 488-5311
5
,.,
APPLICA TION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and email christeb@JJshland.or.us. If you have any
questions, please feel free to contact the City Recorder at 488-5307.
Name: Liza K. Christian
Requesting to serve on: AFN Programming Committee (Commission/Committee)
Address: 843 Oak Knoll Drive Phone: Home: 482-9392 Email: windsong@opendoor.com
1. Education Backeround
What schools have you attended? University of Oregon, Northwestern, Cal Berkley, University
of Colorado-Denver Center, Southern Oregon University
What degrees do you hold? BA Sociology; Certification in Life Coaching
What additional training or education have you had that would apply to this position?
Marketing, Public Relations, Advertising, Research and Analysis, Polling, Community Service
2. Related Experience
What prior work experience have you had that would help you if you were appointed to this
position? None specifically directed to television programming but do have 30 years in media,
marketing, public relations, and advertising. This has produced some ability to monitor/analyze
the pulse of the community or the "market" in which a product/service is offered/promoted.
Do you feel it would be advantageous for you to have further training in this field, such as
attending conferences or seminars? Certainly. Why? Any education a person receives adds to
their life "toolbox" and enhances their capacity to receivelcontribute in many avenues of life. If
time and energy allowed, I would be delighted to do research, attend conferences/seminars, etc.
3. Interests
Why are you applying for this position? I believe AFN can do a better job of attracting/serving
the conservative and/or family-oriented sector of our community. I would like to see a more
traditional voice sitting on the programming committee (if t. v. is not siJUn off in this transitional
time). I would also like to see an energy devoted to marketing rather than making AFN a utility
and losing revenue potential, long-term. I believe I can bring some thoughtful ideas to the table.
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled meetings?
Do you prefer day or evening meetings? Prefer late afternoon meetings. I am active in Ashland
CERT and so my 2nd Wed. each month is scheduled. The 2nd Tuesday is devoted to the AshMug
Mac user group. Otherwise, I could be adaptable.
5. Additional Information
How long have you lived in this community? 27 years
Additional qualifications: Member of a faith community.
March 20. 2006
Date
Signature
.
CITY OF
-ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMl1TEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christebUi2ashland.or.us. If you have any questions,
please feel tree to contact the City Recorder at 4S~5307. Attac. additiollal s.eets if
lleeessary .
Nwne .Toqanna F;~b~r
Requesting to serve on:
nTi'N
(Commission/Committee)
Address
958 ~gldQn A&p9n Pl~~p
Occupation
Retired
Phone:Home 482-9564
Work
Email jnh~nn~fi~hpr@Yahoo.com
Fax
1. Educatioll Back2roulld
What schools have you attended?
What degrees do you hold?
Columbia University and Cambridge
two doctorates; Ed.D. and Ph.D
What additional training or education have you had that would apply to this position?
2. Related EXDeriellce
What prior work experience have you had that would help you if you were appointed to
this position?
I wa~ a ~chool p~ycho]ogi~t for 7.0 ypar~ ann
a clinical pSYChologist working with families for 15 years
So I understa~d people
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why?
Tbat would probably help
r.,
3. Interests
Why are you applying for this position?
I am an AFN subscriber:
J am interested in community affairs and very
interested in helping to maintain AFN as a server
4. Availabilitv in our communi ty
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? Yes
5. Additional Information
How long have you lived in this community?
14 Y9ars
Please use the space below to summarize any additional qualifications you have for this
position
if /ro/6t
I I
4i~ (j~
Signature
Date
,~,
RECEIVED
March 31, 2006
~iAR> , 20D6
TO: Mayor John Morrison
Derek Severson
RE: Bicycle-Pedestrian Commission
Dear Sirs,
Please accept this letter and abbreviated CV as application for the position on the Pedestrian and
Bicycle Commission.
If you should have any questions regarding my qualifications, please do not hesitate to contact
me.
Sincerely,
Arnold Bleicher
ABREVIATED CURRICULUM VITA
ARNOLD BLEICHER
HOME ADDRESS
520 Herbert St.
Phone: (541) 292-0697
E-mail: arnoldb@mind.net
Ashland resident since 1982
EDUCATION
1996 Master of Arts Degree in the Teaching of Languages
- University of Southern Mississippi - Morelia, Mexico campus
1976 Bachelor of Science degree in GeographylUrban Design
- Northern Arizona University, Flagstaff, Arizona
SUMMARY EMPLOYMENT EXPERIENCE
1984 - 2006 Public Education
- Assistant Professor of Spanish: Southern Oregon University
- High School Spanish Teacher: Department Head
- Fulbright Teacher Exchange to Chile, South America
1981 - 1983
HDR Engineering: Project Planner
1976 - 1981
City Planner: Prescott, Arizona
- Director of City Planning
- Assistant Director of City Planning
RELATED EXPERIENCE
2005 - Present Volunteer: Ashland Police Department
· Bike Path Patrol Coordinator
'--Ill' Ut
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeMv.ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name
Arnold Bleicher
Requesting to serve on:
Bicycle and Pedestrian (Commission/Committee)
Address
520 Herbert St
Ashland, OR
Occupation Educator
Phone: Home 292-0697
Work
Email Amoldb@mind.net
Fax
1. Education Backeround
What schools have you attended?
Northern Ariz Univ
Univ Southern Miss
Middlebury College
What degrees do you hold?
BA - GeographylUrban Design
MA - Teaching Languages
What additional training or education have you had that would apply to this position?
Coordinator for Bike Patrol Volunteers APD 2005-present
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
Planning experience
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Perhaps related to Ashland 20als and
expectations Why?
r~'
3. Interests
Why are you applying for this position? Interest in seeing the bicycle and pedestrian
paths becoming an integral part of transportation in the community. '
4. A vailabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Yes Do you prefer day or evening meetings? Evening, after 5PM
5. Additional Information
How long have you lived in this community?
25 years
Please use the space below to summarize any additional qualifications you have for this
position
Please see CV
March 30. 2006
Date
Arnold Bleicher
Signature
r4.1
.
RECEIVED
March 10,2006
Ms. Barbara Christensen
City Recorder
City of Ashland
20 East Main Street
Ashland, OR 97520
tJ.AR .. ')P.llr.
!.. .-' i f.t.:utl
Dear Ms. Christensen:
Enclosed is a copy of my resume, which I am submitting in response to your recent
notice in the Ashland Daily Tidings, seeking candidates for the volunteer position on the
Housing Commission. I am also enclosing copies of correspondence regarding my prior
service on the Commission.
In November of 1989, I retired from a 22-year career with the U.S. Agency for
International Development (USAID). While with that agency, I served in six developing
countries, where I had extensive experience in affordable housing and community and
urban development programs. Prior to my career with USAID, I spent 12 years working
in the United States on affordable housing, planning and urban development programs in
New York City; Elizabeth, New Jersey; and Contra Costa County, California. Since
retiring, I have continued to do periodic consulting work in urban development, primarily
in Latin America.
My undergraduate work was in Urban Planning, and I have a Master's Degree in Public
Administration. I am a member of the American Institute of Certified Planners and the
National Association of Housing and Redevelopment Officials.
My wife and I moved to Ashland from Arlington, Vrrginia in December 1998. Our
decision to build a house and take up residence in Ashland was based on a concentration
of amenities here that appealed to us - cultural, educational and recreational
opportunities; excellent weather; and beautiful physical surroundings.
I was also driven by a strong desire to make a contribution to the community's
development. Recognizing the importance of fulfilling affordable housing needs, I
volunteered to fill a vacancy ~n the Housing Commission and was eventually appointed
in April 2001. I served for what I believe was a very productive year for the Housing
Commission. Among our activities were the Housing Needs Assessment, the Affordable
Housing Action Plan, zoning and annexation changes to facilitate affordable housing
construction, and promotion of the position of Housing Specialist for the Housing
Commission.
In April 2002, when I was asked if I wished to be considered for reappointment to a new
three-year term, regrettably I had to decline because of ill health. When I regained my
health, however, I attended virtually every Housing Commission meeting as a private
citizen and served on several subcommittees. I feel that I am once again ready to take on
I I
-2-
an assignment as Housing Commissioner and make a worthwhile contribution to the
well-being of the community.
Sincerely yours,
~/4.~
Aaron L. Benjamin
EncIs.
740 Emigrant Creek Road
Ashland, OR 97520
Tel. 488-3827
e-mail: alb@mind.net
CITY OF
?\.SHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb..tl.:ashIandor.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name A A RoN l. (3 ~N --:( 1\ ~'V\..l f'{
Requesting to serve on: ~ U J flY 4~ (Commission/Committee)
Address 7 'f 0 t:V'7 I C #t. d IT ~ d~ Ii K / ("1J. /!.;/I',,(/I It' jJ
Occupation /PE7/ /~ C tJ Phone: Home 1/ 8 g . 3 g ~ 7
Work
Email
'? Fax
1. Education Badu!round 4/ /v
What schools have you attended? -.f)/fpOKw,/j' le.~{,&
7L )
8A. r't/?4.
I
Ci ( fJ (?J /'J't/ v{ d_ J.( e +
Lf B f:' - 3 g :J 7
I~ Y;:-,<'k t//YI t/ .
/
What degrees do you hold?
What additional training or education have you had that would apply to this position?
-~C6 :/rrl{ t! lie tJ
,./7
,--- .- ... "....,
/, L-/ I/i-'~t:.
2. Related Exoerience
What prior work experience have you had that would help you if you were appointed to
this position?
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jl&rU/~ f::j
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why?
r.ll
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3. Interests
Why are you applying for this position?
" 1Y7&;f~ ~
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4. Availabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings?
-7 /"
j/ 4y (;J( t/ t/c--r" / 7' C
I
5. Additional Information
How long have you lived in this community?
g Yh/(.f
/
Please use the space below to summarize any additional qualifications you have for this
position
J-;b
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'fO-/U/~~
~
~Irc ell
Date
/
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Signature
'A'
-
AARON L. BENJAMIN
PROFESSIONAL SUMMARY
Mr. Benjamin is an urban planning expert with 3S years of experience, much of it related to
international development. He has provi~ Q9J.l:1 management and technical expertise to U.S.
government agencies, as well as foreign governments, private consulting organizations, and
international development agencies, most notably USAID. where he served as an urban
development and housing advisor for over 20 years. In addition to these twO disciplines. Mr.
Benjamin specializes in municipal planning and development. public administration, and
community and small enterprise development. As a full-time USAID administrator, Mr.
Benjamin worked in Central and South America, the Caribbean and in Egypt. While stationed in
Washington, D.C.. Mr. Benjamin also served as a consultant on projects in Africa and Poland.
KEY AREAS OF RELATED EXPERIENCE
. Provided urban planning technical assistance to small and medium-sized
communities and major cities in the U.S.. Latin America and Africa.
. Directed the planning and urban renewal of cities in the U.S.
. Managed the planning, implementation and monitoring of reconstruction programs
subsequent to natural disasters in Latin American and the Caribbean.
. Promoted, secured financing for and facilitated the implementation of micro- and
small-business and industry/export promotion programs in Latin America and the
Caribbean.
. Planned, secured financing for and helped to implement low-cost housing and
urban upgrading programs in Latin America, Africa and the U.S.
. Advised in the establishment and administration of savings and loan systems in
Latin America and the Caribbean.
. Designed disaster preparedness progmms for Latin America and the Caribbean.
. Assisted in the development of a cooperative housing program for Poland.
. Taught courses in urban planning and renewal.
RELEV ANT POSITIONS HELD
1990 - 1992 Consultant
ICMA, PADCO, Development Associates and CHF - Washington, D.C.
Through short-term contracts, participated in the design of a
municipal development and low-cost housing program and a disaster pre-
paredness strategy for Honduras; assisted in the development of a
cooperative housing program for two cities in Poland; and helped in the
design of a community development project for Nicaragua.
1967 _ 1989 Housing and Urban Development Officer
USAID _ Washington. D.C.; Bolivia; Ecuador; Peru; Nicaragua; the
Dominican Republic; Egypt.
. .
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Office of the Mayor
Alan w: DeBoer
April 17, 2002
Aaron Benjamin
740 Emigrant Creek Road
Ashland, OR 97520
Dear Aaron:
It is my understanding that you did not wish to be considered for reappointmen: as a
member of the Housing Commission. At the April 16, 2002 city council meeting, council
confinned the appointment of Jonathan Uto for a tenn to expire April 30, 2005.
Please accept my sincere appreciation for the efforts you have put forth as a member of
the Housing Commission. I hope you enjoyed the time spent working for a bet:er
Ashland.
Should you wish to work on one of our Boards or Commissions in the fhture, please let
me know.
Sincerely,
"....--?
~D-~~
Alan DeBoer
Mayor
City of Ashland. 20 East Main Street. Ashland, OR 97520 . (541) 488-6002 . Fax: (541) 488-5311 . Etnsil: sWdb@aol.com
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Office of the Mayor
Alan w: DeBoer
July 5, 2001
Aaron Benjamin
740 Emigrant Creek Road
Ashland, OR 97520
Dear Aaron:
Congratulations. The Ashland City Council confirmed your appointment to the Housing
Commi~cUon for a term ending April 30,2002 at its regular meeting on July 3,2001.
The Housing Commission typically meets on the 4th Wednesday at 4:00 pm. in Council
Chambers - the next Housing Commiqion meeting will be July 25 at 4:00 p.m.. Cale Hartzell is
council liaison for this commission (482-8160) cate@mind.net, and Bill Molnar is 1he City Staff
liaison (552-2042), moln3Ib@ashland.or.us. Bill will be in touch with you shortly regarding
meetings.
Enclosed is a copy of Resolution No. 95-25 regarding the Housing Commission, an:! a list of
other Housing Commission members. Also enclosed is a memo ftom the City Recorder and
relevant information for new members. You may also receive other information pe:tinent to this
commission from the staff liaison by separate mail.
We appreciate your willingness to serve our community on this important Commi~ ion.
Sincerely,
~~
Alan DeBoer
Mayor
Enc:
Cc Bill Molnar
Cale Hartzell
Barbara Christensen
City of Ashland . 20 Eaet Main Street · Ashland, OR 97520 . (541) 488-6002 . Fax: (541) 488-5311 . Email: awdbOaol.com
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb@ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary .
Name
Jason Richard Houk
Requesting to serve on:
Housing Commission
(Commission/Committee)
Address
330 High Street Apt. 4. Ashland Oregon 97520
Occupation Advertising / Design
Phone: Home
Work
Email
Fax
541-482-4631
541-776-4392
iason@kskq.org
541-776-4369
1. Education Back2round
What schools have you attended?
Southern Oregon State College
What degrees do you hold?
I hold no degrees
What additional training or education have you had that would apply to this
position?
I am well-versed in marketing and media communications. I would be an asset to PR and
communications projects. I am an advocate of citizen journalism and open government
and would work towards this.
2. Related Exuerience
What prior work experience have you had that would help you if you were
appointed to this position?
I am currently a Board member of Save our Schools and Playgrounds and have been
involved in facilitating positive exchanges between concerned citizens and city
government. Currently sasp is co-sponsoring with on Workforce Housing forum next
month.
Do you feel it would be advantageous for you to have further training in this field,
such as attending conferences or seminars? Why?
I am a strong advocate of including the community in the process and am encouraged by
the recent work housing forums. I would like to be involved in this process
~.l'
3. Interests
Why are you applying for this position? I am an advocate of holistic, community-
based solutions to our housing and economic inequalities. I have been following the
"low-income housing" issue over the years and I am encouraged that we're finally giving
the idea more than just lip service. I would be honored to be of service to the community
that offers so much to me and my family.
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings?
I am available most evenings and can schedule events during the day., with advanced
notice.
5. Additional Information
How long have you lived in this community?
I have lived in Southern Oregon off and on for 10 years.
Attended school and sase, met my wife and made a family here.
I have live in Ashland for the last five and plan to make this my home forever.
Please use the space below to summarize any additional qualifications you have for
this position
I find it strange that there can be so much conflict over short term goals, but everyone
seems to all agree on the long term goals. As a parent I feel it is my responsibility to
ensure the best opportunities for my children. I know that Ashland offers the best in
community, education and opportunities for success. However, there exists a serious
divide between the wealthy and the not so wealthy. As a low income resident I am feel I
can offer a point of view and level of commitment that would be an asset to this
committee..
Date
Signature
r.l'
H t: lJ t:., V t;J.I
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or ~nt answers to the following questions and submit to the City Recorder at
~ .9.ryJ:J.all.,20EMain Street, or email christeb(@.ashland.or.us. If you have any questions,
.... please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary .
Name F:fZ./f- NAVICKAS
tI otJ5/N. q
Requesting to serve on: ff.,A "'/oJ I /Jt:j /(2 ~ cll 0/ CEJ- (CommissiOI~Committee)
Address 3'3 Co Y-L 'DWA,. '5 T .
Occupation ~SID~MTI"l- OESlliN~/
I
FA.~Nesz-
Phone: Home-YS2- ZqfDC{
Work r:;t-o - 23 tD~
Email e....c.tl~V.~hotM4v.I.cO....i
Fax
1. Education Backt:round
What schools hav~ you ~ttended?
What degrees do you hold?
\JNIVS:~S'T'1' l>F D~E.ljoJ.
6A,(:.t-{EL.OfZ,.. oF- A~H Ii ELTl)~'f:..
What additional training or education have you had that would apply to this position?
O\t.Ec.r E.)(fe.~l e.rJeE,. A.~ U>MI"\4J...lIW Ms.M8~ I-IAVI~~ ,... Tff:.~De.D
l-trJNQ(t.F-9 OF PoCo. ME.E:-rnJGs G-oMI'-tEN.TCNG ot-l ""IZ.(ocJS PLA~tJl).jq
Ac TIOM.S .
2. Related Exoerience
What prior work experience have you had .that would help you if you were appointed to
this position?
\ ~-"Vf.' &EEN U..hJDL.\I6-0 It-! vAt..,ocJS R.E:.IIDf.r--lTl~L- D~~,(",N PtiUUF-CTS
vJH~fLE. l "-'~s R.ESPl>NSIIbL.E. foCl- S\1f>~,mr-.l'1 PLANf\hr-.l<j.
A PPLI cAn6t-tS IN A.SHt.AKO t M&DFi)f..O I dAC~.C; ot-l ~ DOUGl.AS {oVtJ-r1 ES.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why? Y E. <; I 0 tJ E c-... .J A. LW A.. '( S
l.,E.AIl.L! MDfl-E. ABbOT AtJlf 5u(!...)~cr.
~~,
3. Interests
Why are you applying for this position?
U~e,A.N Pa..-Ar-l1J 1rJ.~ HAS ee.e.,.l
AN It-.lTf~cST l>F- MIN.!;: FD~ HA,JC( tfEArtts ANI) IAJAS ,HE.
roG.Vs OF- MY EDvcArtoN 1tJ. A~c.H 1T&c...Tl1~E::...
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? t/E:-S I I A..M ~F-~p.- E:.Mt='UlVF.:p
ANI) M,( SalEPUt..E IS R.ELE. THIEL'" oPE.,.!.
5. Additional Information
How long have you lived in this community?
j!f &(E.A~S
Please use the space below to summarize any additional qualifications you have for this
position
, &E c.., eVE. TI-l^ T
A VOlc..e
OJ: A
THI!. PL.AtJ~I...L'i C:C)t."~MlSSION. I~ M\SS'..J.C;
c.(OUtJ<(Ei- Ge:.Nf:fItATlOtJ Or R.~N.TF-ILS TJ.I^T
-i-11J'i / () l,
.
Date
~'YI~_~"
Signature
~~,
REGt:JVI:1J
CITY OF
ASHLAND
I APPLICATION FOR APPOINTMENT TO
! CITY COMMISSION/COMMITTEE
Please type or Wint answers to the following questions and submit to the City Recorder at
... .9.tY):J.;uI..2fiE..Main Street, or email christeb(a>.ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name €fi!./c, N.AVlcKAS
tI tJtJS IN. Cj
Requesting to serve on: fL.A "'/oJ I NtCf !(Z":J ell 0' ce-)_ (CommissiOIy'Committee)
Address ~"3 Co Yt.,. IowA.. 'ST.
Occupation ~SID~~TI"l- Ot:.St~N~/
.
FA'-"'" efL.
Phone: Home-Y8Z- Zq(Q'i
Work &;G.o - 23 c,,~
Email err.c...~v..~hot........;..co....
Fax
1. Education Back2l"ound
What schools hav~ you ~ttended?
What degrees do you hold?
tJNIVI:;~S' TL( OF D~E.lj oJ.
B~He:L.ofl- . oF- A~H 11' e.c..TtJ~E.
What additional training or education have you had that would apply to this position?
PUtEc.r E.~PeIlIe.rJ('E. A.~ u>,..cM~..t(T'( Me.M8~ WAVI~~ "TTf:.~Df.P
HtJt-lDl.e9 OF P.C. M(;;.~.nNGS ~M~E:.N.Tl,.JG ot-l v',,~'ocJ~ PLA~fJItJ'i
A,t:.. Tl OM.S .
2. Related Exoerience
What prior work experience hav~ you had .that would help you if you were appointed to
this position?
I ~-'VE.' &E Et-l U.l\loW/6-0 bJ. VAt..locJS R.~I DEN. T11l..L- D~~'(", t-l p~~JecT.s
WHF;R..I;. t ""AS Cl.ESpONSII!>L.E. fDCt S"f>~lm tJCf PLANNtrJ<;.
"pf'LlCAn6t-lS IN ^,SHY-NO J Mf;;Dfl)f.D I dA.C~.~ot-l ~ DOUGLAS {olJN-rIE'.s.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why? '( E. S , 0 tJ E GA. rJ A. Lw 10..'( s
L-EA2.u MolLE ABolJT AtJ&f 5u&.J~cT.
r~'
3. Interests
Why are you applying for this position?
lJl2-e,A..~ Pa..-ANkI ..J.~ HAS i!>F-~
A.~ I....TEl-eST DF- MIN.E FcP- HAN'( t/E.AI-S ANI) l/.JAS iHE..
roc:.""~ OF- MY EDlICAr',oN .tJ. A~c..H ,T&c..Tl1t?t::..
4. Availabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? t/~S I .6..M ~E.(,r- E:.Mt"t.,.o'(F.:P
I
AND M '( SUlEPUt..E IS RELE.. TH/EL'( oPE.,.!.
5. Additional Information
How long have you lived in this community?
Iii ~E.A~S
Please use the space below to summarize any additional qualifications you have for this
position
\ ~f c..,e liE.. T1-l^ T
A VOlc..e.
OJ: A
TI-lt!. PLArJtJ 1...L'i Co MI'--\ I 5S I ON I~ Ml SS,tJ.'j
c.(OU,J'iE~ Ge:.Nf:~ATto.J OF R.1tN.TF-~ n'IJ\T
-1./ ()'7/ () ,
Date
~->1~ -,.
Signature
~~,
THOMAS N. DIMITRE
901 BEACH ST.
ASHLAND, OREGON 97520
541-488-4601
April 7, 2006
Barbara Christensen
City Recorder
20 E. Main St.
Ashland, OR 97520
Re: Application for Planning Commission
Dear Barbara:
Enclosed, please find my application for the Planning Commission. The Mayor had notified me
that he was going to keep my previous application on file. However, since I was unable to
contact you today to confirm that it is still on file, I am resubmitting my application.
I look forward to being on the Planning Commission and helping the City do the long range
planning necessary to ensure that Ashland remains the best place to live in Oregon.
If you have any questions, please give me a call.
~
APPLICA nON FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email HYPERLINKmailto:christeb@ashland.or.us
. If you have any questions, please feel free to contact the City
Recorder at 488-5307. Attach additional sheets if necessary.
Name: Thomas Dimitre
Requesting to serve on: Planning Commission
Address: 901 Beach St., Ashland, Oregon 97520
Occupation: Business Agent for Labor Union
Phone: Home 488-4601
Work 530-842-1787
Email dimitre@mind.net
Fax 488-4338
Education Background
What schools have you attended?
California State University, Hayward
What degrees do you hold? I hold a BA degree in Biology, with a Minor in
Environmental Studies.
What additional training or education have you had that would apply to this position?
I have taken some college level urban planning classes that looked at proposals and
took field trips to the site. The classes included comparing the proposals to land use
planning and local zoning laws and ordinances. I have also been extensively
involved in looking at Forest Service and Bureau of Land Management projects over
the past fifteen years and have a good idea of how planning works.
Related Exp.erience
What prior work experience have you had that would help you if you were appointed to
this position?
As part of my job I routinely review documents for adherence to local, state and
federal rules and regulations. I often work with people with differing viewpoints. I
solve a myriad of problems and communicate with represented employees regularly _
both at meetings and in written correspondence.
Do you feel it would be advantageous for you to have further training in this field, such as
attending conferences or seminars? Why? I do feel that additional training would be
helpful. Though I am familiar with the general planning process, it would be
helpful to get training. My goal is to be as knowledgeable as possible regarding
planning in Ashland, in order to help create a vision for Ashland's future.
Interests
Why are you applying for this position?
I am interested in helping shape the future of Ashland. I want to help in the
revision of the downtown plan, as I have a very strong interest in preserving the
unique character of this City. I am not in favor oflarge buildings downtown. I am
in favor of revising the Downtown Plan so that the vision is clear for all. My greatest
interest is in helping the Planning Commission do planning - providing a vision for
the future - in addition to ensuring that each project that comes forward meets
planning criteria.
I am also in favor of a strong Planning Department that ensures compliance with
current criteria. A Planning Department that does its job well will not recommend
projects for approval that do not meet current planning criteria. Instead the
Department should only send projects forward that a) meet planning criteria, or b)
summarize for the Planning Commission the areas where the project does not meet
the planning criteria. This is a beautiful town - let's work to ensure that it stays that
way through careful planning.
A vailabilit:Y.
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? I am available to attend special
meetings and regular Planning Commission meetings. I would prefer evening
meetings, generally; however my schedule is somewhat flexible.
Additional Information
How long have you lived in this community? 11 years.
Please use the space below to summarize any additional qualifications you have for this
position
April 7,2006
Date
Thomas Dimitre
Signature
~.&i,Iucas - COmm!!S,iQfl app
'_u_""'".'''.'''
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, pagm
From:
To:
Date:
Subject:
Matt Warshawsky <mwarshawsky@azeotech.com>
<christeb@ashland.or.us>
4n/2006 1:00:32 PM
commission app
Hello Barbara,
I have submitted a paper copy of my application to the planning commission. I am also interested in
possibly being on the traffic safety commission if you find a better candidate for the one spot on the
planning commission. I'm not sure if it is OK to apply for two positions, and I am concerned that if I apply
for both and the city can't find enough apps for the 3 traffic positions, they will just ignore my planning app.
I would of course be equally happy to be on either commission, but am slightly more interested in the
planning commission because of my background.
Anyhow, I have attached an app for the traffic commission as well. Please email if you need me to bring
by a signed copy or have any questions.
Thanks,
Matt
443 Allison Street
Ashland, Oregon 97520
541-488-0917
m@azeotech.com
April 7, 2006
City of Ashland
20 East Main Street
Ashland, Oregon 97.520
Dear Sir or Madam:
I am interested in serving on the Traffic Safety Commission, filling one of the vacancies that will
become available April 30th 2006. I believe my observational and decision making skills combined with
the rest of my skill set that comes from training as a scientist and running a business would be well
used by this commission. Since I am self employed, I have a very flexible schedule making it easy for
me to attend meetings. As organizations that I have volunteered with previously such as
ScienceWorks will attest, I take my volunteer responsibilities seriously.
Please feel free to contact me if you have any questions. I am looking forward to participating further in
the steady improvement of Ashland.
Sincerely,
Matthew Warshawsky
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at City
Hall, 20 E Main Street, or email christeb(iv.ashland.or.us. If you have any questions, please feel free
to contact the City Recorder at 488-5307. Attach additional sheets if necessary.
Name: Matthew Warshawsky
Requesting to serve on: Traffic Safety Commission
Address: 443 Allison Street
Occupation: Software Publisher I Developer
Data acquisition I Process control
Phone: Home: 541-488-0917
Work: 877-489-5945
Email: m@azeotech.com
Fax: 303-482-3121
1. Education Back2round
What schools have you attended? Cornell University, University of Colorado
What degrees do you hold? BA Chemistry, MS Chemistry
What additional training or education have you had that would apply to this position?
Trained in architectural, theatrical and engineering drafting.
2. Related Experience
What prior work experience have you had that would help you if you were appointed to this
position?
My experience running a corporation for 5 years has provided me with a wide variety of
skills including reading and understand legal documents, dealing with budgets, public
opinion, and marketing and the ability to make good decisions based on the facts available.
My work both in theatre and at NOAA have given me strong teamwork skills, both as a
leader and a follower.
Do you feel it would be advantageous for you to have further training in this field, such as
attending conferences or seminars? Why? Given the right conference or seminar, ye"s.
Education always yields advantages. The exposure to other ideas is also always important.
Required? No. I believe my existing experience level will allow me to make good decisions.
3. Interests
Why are you applying for this position? I think I am a rather observant person, and in
driving, biking and walking around town I notice many things that could be done to
improve transportation here and I'd like to generally contribute to the improvement of
transportation in my town. Plus, if I'm not willing to participate in the process, I can't
reasonably complain about it.
4. Availabilitv
Are you available to attend special meetings, in addition to the regularly scheduled meetings?
Do you prefer day or evening meetings?
Yes, I probably prefer evenings, but afternoon is fine as well. I run my own business so
time is flexible, though mornings tend to be tough because of East coast and overnight
business accumulates while I sleep (AzeoTech sells internationally). I do not travel much
on business, maybe once a year.
5. Additional Information
How long have you lived in this community? 3-112 years, plus 2 months in 1999
Please use the space below to summarize any additional qualifications you have for this position
I recently participated in two traffic safety actions that I brought to the attention of the
commission and which the commission agreed with my observations. After attending
several meetings and the encouragement of one of the current commissioners I believe my
skill set, both business and engineering wise, would be well used on the commission.
Date
Signature
RECEIVED
I.lIAD ,; ". 'f.,.:"q:.;
r 1\ . ..: .1..\Jv
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christebra>.ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name .f) Q \',a 1vs.~e \ \
Requesting to serve on: ?~.bi ~c.. A (4:> (~I~m:.sS ~ 0. \ (Commission/Committee)
. \
Address 1.:7 [.,'1 ' c:...h\ul\
. I I
Occupationk \-41 s.1 / 5C L; r:.,'\S-tn..)(~
,
Phone: Home 1BJ~ ~lrt5'
Work 1<6'<< - 8;4S-
Email.h l.>.s.$~' II caI ~ s C' '-'. eJ J
Fax
1. Education Background
What schools have you attended? Cc: ic '-MIC ~+, ~ C {II tI e~s..;
'. f\ .....
What degrees do you hold? .~t\cl\elc,- C't hV\'C'
hc.,s'tc>\ of f~V\'C- A~~s .P.ec IE>e ;V\
U,,;v'e'(",;.;4 \ ~"S(C.l~,'h-
t~ C\ ci ; sr .,)
;f\ . A- .L
~t additional trainin~ ,or education have y u ha~ that would ~p'ply to
-L h2\ v~ ~ivch e' L.> vb", es I c.. i W h.. Ie-
work..
vctle-
2. Related Exoerience
What prior work experience have you had that would help you if you were appointed to
this position? \ \ I
5 hove e"ft:'\\t'l'\ce I" .$o.)\p--k><"e
.. ,:,c.'f, I ~ove bef 1\ SU(( E'5..St \ ai-
dOYlJ\ons -to .set v
lV\sta\\o+1 Con c1l'\d _be~l'\~ d.
1dlit we;' i o.btd~n:/1~
cotJr!Se5> a+ ~DUJ
Do you f~el it would be advanta~eous for you to hav~ further trainin~ in this fiel~ su~h
as attendmg conferences or semmars? Why? --Ft..'II..\-he\ know leo~e. ~ ('i ~
. f? 0\atlC>t\S t\V\cl ~e wo("k~n c-~ Cj\. . c>vevn vnertt l.A.)00(d
be he\ \~'\)l.
~A'
3. Interests .-' J
Why are you applying for this position? J.. 1~.I\evE::. +ke Cc....vnl'l),'S;.5. ~C\,., ShDUiC{
.b" \ Y\ aJoe. 01' cl '" c1; ve..-se 3.'-00) f' cJ: reef'1 e. +he> + .s.h Dc' I d
c1\W0~> j'nLtvcte d r\och'C~~ d~+\stj J wh~ch 1 C\VY) on/::"#
4. Availability
Are you available to attend special meetings, in addition to the regul~ly scheduled
meetings? Do you prefer day or evening meetings? Ye~ - ,,&ath. ~ O{"
even; ~ O\-e wc),-kabie..,
5. Additional Information
How long have you lived in this community?
j I loA t- L~v:s.
I
I
Please use the space below to summarize any additional qualifications you have for this
position ~
~ e.J""Cd1,'''f\a\ bac k. ~OJf\J has d.~SO ~~"\C\ v&eJ ~ J ()
ge+ ~f\ Euyot>e dV\J C~I\Vla ~e~e ~vb\k ar-Lha.s1~er'\ wel\
~~~("ctkJ ~V\~ 'the VoV-;OlJ.> (v\jux-es -Pol ceV\+v('~e.$,., dvv
eJ"'c~"M\ sli',,+em ha!> ~reJom;nartthr-b::~)l\eJ ar:h'sts ~
f \o&l.>ce.. work -C,,, Y)'HJ5eUm Sf.} ce.$. ~c>ne ~esg,. L
.tee\ 1\,e ~ :Il\ ~"eral o~ t'vbl~L a~.\- ,.V"lcL1-hase t~d"cl~
I'.\- dne. c"rn~1\5 o~ a~. !he f~~.j;,... -Q.iwe fC'Qi;'...b";.Jtes
\ s e)(c.~-h~ -tv (~Yl4-eMf\~+e,
r hllVe. )/\ det~ knt),J)leJjf ~ ,-elevM\+ 'PVb\~L ar+-.me&:a
s ~ I'\r '€, \"l~ 0""" U)Q(k. ~5 t'redOfl'l: (I a 0+' ma&e ",.j! 1Y1~
have a\';o LLlQlke~ .vii\, c1"1 <In& _~a$s 9f\cl VEeJ froce<;,;e5
- -h 1\ ~ 1\\ l \J;"
5t>C as. fd9tlt'\31 a'tY\s ~a c6> _.)Oln/Vl3:;
LJ~~
e:
L~
Signature
r.l'
C I T Y 0 F
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb@ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name r dtJ'1 t' ~-t/J1 e
Requesting to serve on: P/k6i.L
Address j.
'1
? 1"-- .
Occupation ~~.L-,,\~, L
f,'c k'hOJ1<9
J.t
['L'l~ /}
~ommissionlCommittee )
J (;J2
Phone: Home ffs;~ Ie; $I'd
Work
EmaiV'n" }"~ 5(c,' e) hi /JtJ, ne+
Fax
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1. Education Backl!round
What schools have you attended?
What degrees do you hold?
What additional training or education have you had that would apply to this position?
kk_ ~~~J
2. Related EXDerience
What prior work experience have you had that would help you if you were appointed to
this position?
di' J-
U' 'aLiL\2 . .
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why?
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City of Ashland
Application for Appointment to
Public Arts Commission
4/5/06
by Catherine Rickbone
1. Education Background
What additional training or education have you had that would apply to this position?
(a) As a member of the Design Committee of Emporia (Kansas) Main Street I have attended
retail design workshops that pertain to streetscape design, business fronts, awnings,
windows, right of ways, lighting, public art, etc.
(b) Seminars on creating an arts and cultural district in a downtown.
2. Related E~rience
What prior work experience havc you had that would help you if you wcre appointed to this
position?
For almost nine years I was the Executive Director of the Emporia (Kansas) Arts Council. In that
position I participated in many public art and design initiatives within the city, such as:
· Public Art
-Founder of ChalkFest, a street painting festival for all ages, now in its Sh year,
involving over 150 participants in and around Emporia, Kansas and the
surrounding seven rural counties.
- Creator of the ChalkFest Outdoor Gallery. The CF guest artist's work is installed
on the side of the Emporia Arts Center building.
-"Spring in the Hint Hills" mural by nationally known artists Stan Herd
and Louis Copt of Lawrence, Kansas
-"Our Rag Was Still There" mural by Marilyn Dailey of Rorida
-Emporia Public Library bronze sculpture initiative with nationally renowned
bronze artist John Forsythe (in progress)
-Emporia State University "Corky" statues throughout the town, by local and
regional artists (two years)
· Arts, Cultural, Entertainment (ACES) District Committee
- Initiated by the Emporia Area Chamber of Commerce and the Convention and
Visitors Bureau to do a needs assessment and study the feasibility and possibility of
an Arts District in downtown Em pori a, Kansas. I served on this committee.
.
Design Committee of Emporia Main Street
For almost nine years I served on this committee as a liaison for the arts
community and the Arts Council. (See Letter #1 for more details.)
Do you feci it would be advantageous for you to have further training in this field. such as
attending conferences or seminars? Why?
Yes, because it is always beneficial to learn new information that may be applicable or to study
what another community has done and learn of its successes and challenges.
3. Interests
Why arc you applying for this position?
The role of the visual arts in a community is critical to its identity. As a newcomer, I see Ashland
as strong in the performing arts and in art galleries, but less articulated in its use of public spaces.
Public spaces help to define a society, a town and its people.
I would like to be part of the Public Arts Commission that visions possibilities and helps to make
them happen.
4. Availability
Are you available to attend special meetings? In addition to the regularly scheduled meetings?
Do you prefer day or evcning meetings?
Yes I can attend special meetings. I prefer evening meetings or early mornings, such as 7:00 am,
7:30 am.
s. Additional Information
How long havc you livcd in this community?
I relocated to Ashland in October 2005.
Please use the spacc to summarize any additional qualifications you han~ for this position.
Letter #1 - Mary Helmer, Director of Emporia Main Street, will outline my design activities.
Letter #2 - Liz Martell, Director, Emporia Convention & Visitors Bureau, give the panel an idea
of my civic initiatives.
Letter #3 - Fllen Morgan, Executive Director, Association of Community Arts Agencies of
Kansas, (ACAAK) will provide information about my involvement on the State of Kansas level.
Thank you for your consideration of my application.
Catherine Rickbone
433 Holly #5 Ashland, OR 97520
Phone: (541) 488-1940 E-mail: crcre8s@mind.net
Core Competencies
Educatetrrain
Advocate/Promote
AssesslEvaluate
Educateffraln
· Brought Missoula Children's Theatre, noW in its seventh year, to Lyon County and SlDTounding seven-
county rural areas. Over 400 youth K-12 participated to date.
· Created, co-authored and/or taught arts cwricuIa impacting over 700 Project Quest, at-risk youth in
school district.
· Developed, administered, oversaw Gallery Discovery Days, Back Stage Pass, Arts on Saturdays,
Lunch with the Arts, Kids Arts Gub, Art Birthday Parties, impacting over 4,5()() youth and adults.
· Trained arts council student teachers on age-appropriate curricula and classroom management skills.
· Presented featmes/benefits of Hallmark, Plaza Merchant Association and Arts Council products and
services. Created brochures, catalogues, and fliers.
· Regional Trainer of new retail employees and existing employees. Trained over 500 candidates on
customer service, sales, and inventory. Introduced role-playing into the corporate cwriculum.
· Teacher/Instructor at High School, Community College, University levels in English and Composition,
Speech, American Liternture, and Creative Writing.
· Seminar speaker on such topics as creativity, visualization, marketing and public relations, leadership,
transitions and change. Developed over ten topics, presented to over 30 organizations, representing
over 95 actual presentations, impacting over 4000 participants.
Advocate/Promote
.
Established an Arts Education Coordinator position for arts council with charitable trnst funding within
four years.
SpeaIheaded initiative for a new roof on arts center - accomplished within three years.
Lobbied to reestablish elementary arts education coordinator positions in public schools _
accomplished as a grnssroots team effort within two years.
Lobbied to increase or maintain level funding for state arts commission and the National Endowment
of the Arts - accomplished most years.
Managed ajuried art fair for 14 years. This SO-year old fair, ranked in the top dozen outdoor fairs in
the nation, attracted over 600 artists applying for 175 spaces. Attendance topped 100,000 for the
weekend.
Increased a Gift Bond promotion from $50,000 annual sales to over $850,000 annual sales within 13
years.
.
.
.
.
.
AssesslEvaluate
.
Authored and/or managed youth evaluation methods such as pre and post test assessment, gallery
rubrics,journaling, vocabulary applications, multiple intelligences, Blooms taxonomy, whole brain
theory, Discipline Based Arts Education (DBAE)
Created Quick Question Inquiries (QQI) for arts council constituents. Determined performing arts
interests. Over 4,000 polled in two separnte initiatives.
Evaluate and guide student progress in composition principles, argumentation development, logical
processes, written and oral persuasion, creative writing.
.
.
Catherine Rkkbone
PlUle 2
Professional Experience
E:xecutive Director, Emporia Arts Council, Emporia. KS 1997-2005
Instructor, Emporia State University, Emporia, KS 1994-1999
Instructor, Butler County Community College, EI Dorado, KS 1993-1994
Trainer & Sales Associate, Robinson's/May Department Stores, Paradise Valley & Scottsdale, AZ 1991-1993
Owner, eRC, Catberlne Rkkbone Creates, Kansas City, MO; Phoenix, AZ: and Emporia, KS 1988-1994
Director, PubUc Relations & Marketing, Country Gub Plaza Merchants Assoc. Kansas City, MO I CJ7S-1988
Additional experience in teaching, editing, and entrepreneu~hip.
Education
MA, English, Emporia State University, Emporia, KS
MPA, emphasis Marketing, University of Missouri, Kansas City, MO
BA, English and French, Emporia State University, Emporia, KS
BS, Education, Emporia State University, Emporia, KS
Continuing Education
Additional educational and professional seminars, conferences and workshops include: arts education
evaluation and assessment, servant leadership, fundraising, marketing strategies, grant writing, art of learning,
ticketing, membership, volunteer management, cultural tourism, creative residencies, and audience retention, to
name a few.
Professional Affiliations! Activities
Plains Presenters, (consortium of 5-7 mid-west states), Treasurer
Tourism Arts Alliance of Kansas (TAAK), Secretary, State Vice Chair
Kansas Citizens for the Arts
Association of Community Arts Agencies of Kansas (ACAAK)
Invitationals include multiple grant panels for state and regional agencies, jurying art exhibitions, co-authorship
of young adult visual art and poetry curricula, and co-presenting an intergenerational family literacy program.
Additional affiliations include: Emporia Main Street Design Committee, Leadership Emporia.
Emporia CVB Attractions Committee and ACES Arts District Committee.
Civic Involvement
Emporia Granada Theatre Alliance, Wall of Honor
Community Theatre of Emporia, Board
Emporia State University (ESU) Theatre Guild
ESU Center for Great Plains Studies, member
HOST vohmteer in elementary schools
Additional involvement as officer in Rotary and American Association of University Women;
Charter Member of National Museum for Women in the Arts and National Museum for the American Indian.
-#/
...One Business At A Time"
Ashland Public Arts Commission
To Whom It May Concern:
It is my pleasure to write a letter of recommendation for Catherine Rickbone.
Catherine and I worked together for many years on a great number of projects, she was a
joy to work with, exhibited great knowledge in a variety of areas, and was very
dependable. I am the director of Emporia Main Street. Emporia Main Street, Inc. is a
non-profit community agency committed to increasing consumer business, strengthening
retail and professional institutions, assisting in the preservation and maintenance of the
. community's heritage, and promoting pride in the community's institutions and
achievements through design, promotion, business enhancement and organization
committees. Emporia received the Great American Main Street Award in 2005, the first
such award in the state of Kansas.
Catherine served on the Main Street Design Committee during her time in
Emporia. The Design Committee assists the downtown district to capitalize on its best
assets - such as historic buildings and pedestrian-oriented streets. But that is just the
beginning; an inviting atmosphere, created through attractive window displays, parking
areas, building improvements, street furniture, signs, sidewalks, street lights, and
landscaping, conveys a positive visual message about the commercial district and what it
has to offer. Design activities also include instilling good maintenance practices in the
commercial district, enhancing the physical appearance of the commercial district by
rehabilitating historic buildings, encouraging appropriate new construction, developing
sensitive design management systems, and long-term planning.
Emporia Main Street also partnered with the Emporia Arts Council on a variety of
events and activities including; Preservation Week tours of historic buildings downtown
and instilling preservation in area 5th graders. We also worked together on Artist Walk,
an annual event partnering area artists with downtown businesses to demonstrate their art
form. Catherine worked with us on the downtown banner program, featuring one of kind
artwork by Terry Maxwell. The Arts Council partnered with us on Breakfast with Santa,
an annual event drawing more than 500 children.
Catherine would be an outstanding addition to your organization. We miss her
very much in Kansas, but know she will be an asset to the community of Ashland. Please
feel free to contact me if you have any questions or comments.
Sincerely, ;/)/'1/', _ t?7
'/ ,~/ .
Mary M. Helmer ,7
;ttLJ 'I
~ //
, . -7 J.....~'-_
P.O. BOX 2011 . EMPORIA, KANSAS 66801 . 620-340-6430 . Fax: 620-340-6434
email: main.street@emporia.ws · website: www.emporia.comlmainstreet
P DlJiJIvdg !
~MPOR7A
Emporia Area
Chamber of Commerce
and
Convention & Visitors Bureau
Chamber of Commerce
620-342-1600
chamber@emporiakschamber.org
Convention & Visitors Bureau
620-342-1803
800-279-3730
visitors@emporiakschamber.org
719 Commercial
P.O. Box 703
Emporia, Kansas 66801
Fax 620-342-3223
www.emporiakschamber.org
-::f:i2..
March 15,2006
To Whom It May Concern:
I am writing on behalf of the Emporia Convention & Visitors Bureau to
recommend Catherine Rickbone for a seat on the Ashland Public Arts
Commission.
Catherine is creative and hard-working and not afraid of getting into the
trenches to do what is needed to get a project done. For the past nine years, I
have worked with Catherine on a number of projects that will have a lasting
positive effect on the community of Em poria.
Emporia is Founding City of Veterans Day. In 2000, the Chamber &
Visitors Bureau began the All Veterans Tribute, a week of events to honor all
Veterans. Catherine was one of the first persons we called on to assist us.
With her help, the Emporia Arts Council became actively involved and a
supporter of the event for the next six Tributes. Catherine worked on adult
programming. collaborative art exhibits at the Emporia Arts Center Gallery,
the youth activity tent, and served as an essay and poster contest judge.
As Emporia began developing plans to bring more arts and culture
downtown, Catherine served on the Arts, Culture and Entertainment
Committee. To attain a new mural downtown, "Spring in the Flint Hills" by
Louis Copt and Stan Herd, Catherine helped raise funds, donated money and
initiated the thank you reception for donors held at the Arts Center.
Chalk Fest, a street painting festival, was a project that Catherine, as
Executive Director at the Arts Council, also initiated for Emporia. Chalk
Fest brought artisans of all ages from Emporia and the surrounding
communities together. Over the years, hundreds of artists both amateur and
professional were given an opportunity to explore the medium of outdoor
chalk art.
It has been a pleasure for me to work with Catherine the last nine years. Her
passion is unmatched, and her contributions to Emporia have been many.
She will be missed, but will be a huge asset to your Arts Commission.
Sincerely,
Liz Martell
Liz Martell, Director
Emporia Convention & Visitors Bureau
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-OF-
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March 14, 2006
larc Berghaus
leade
To Whom It May Concern
on Frahm
.01 by
eani Gustafson
Ilysses
im Hamilton
lanhattan
Catherine Rickbone has been involved with the Tourism Arts Alliance
of Kansas, since its inception. She served as state secretary and
state vice-chair. T AAK is dedicated to promoting the arts as tourism
and maintains an arts based travel website and toll free number.
Ilfred Janssen III
;cott City
.ary Leonida
'airway
Her yearly support of arts advocacy through active participation with
"Art at the Capitol" is unbeatable. She didn't miss a year since being
involved with the arts in Kansas. She has been a personal supporter
for Kansas Citizens for the Arts (The state advocacy organization) all
this time.
'r1scilla Howe
awrence
.ary Martin
)Ia
Catherine has been a strong supporter of the Association of
Community Arts Agencies of Kansas, a statewide arts service
organization, through the Emporia Arts Council and on a personal
basis.
:heryl Logan
'opeka
iemiramis Rogers
>ttawa
She served as host, as the Executive Director the Emporia Arts
Council, to the Kansas Arts Commission's, state arts agency, two-day
visit and the subsequent Joint Committee on Arts and Cultural
Resources Committee of the Kansas State Legislature. She has
briefed the Legislature on the state of the arts in Kansas, both through
testifying at Committee meetings and on an individual basis.
.orne'Render
nanhattan
'rlsh Rose
iutchinson
)enny Senften
.1anhattan
Catherine Rickbone has been an active and strong supporter of the
arts in every aspect through out the state of Kansas. There is nothing
she can't do or won't try. She continues to learn and is always there
when needed. I am only sorry she moved out of the state. Her
energy is greatly missed here.
"ary Tearney
.eawood
~ike Turnbull
:mporia
Sincerely,
~ancy Wallerstein
)rairie Village
!arbara Waterman-Peters
r opeka
:hrls Wright
<ansas City
Ellen Morgan,
Executive Director
PO Box 1363, Salina, KS 67402-1363 - Voice: 785/825-2700 - Fax: 785/ 823-1992 - E-Mail: ACAAKEllen@aol.com
Funded in part by the Kansas Arts Co1ll1nission, G State Agency, the Nationtd Endowment for the Ans, G Federlll Agency and the
Dane G. Hansen Foundidion
:~~rir[uca~s - CO~,~'i!SiOna~pp
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'Pager]
From:
To:
Date:
Subject:
Matt Warshawsky <mwarshawsky@azeotech.com>
<christeb@ashland.or.us>
4n/2006 1:00:32 PM
commission app
Hello Barbara,
, have submitted a paper copy of my application to the planning commission. I am also interested in
possibly being on the traffic safety commission if you find a better candidate for the one spot on the
planning commission. I'm not sure if it is OK to apply for two positions, and I am concerned that if I apply
for both and the city can't find enough apps for the 3 traffic positions, they will just ignore my planning app.
I would of course be equally happy to be on either commission, but am slightly more interested in the
planning commission because of my background.
Anyhow, , have attached an app for the traffic commission as well. Please email if you need me to bring
by a signed copy or have any questions.
Thanks,
Matt
443 Allison Street
Ashland, Oregon 97520
541-488-0917
m@azeotech.com
April 7, 2006
City of Ashland
20 East Main Street
Ashland, Oregon 97520
Dear Sir or Madam:
I am interested in serving on the Traffic Safety Commission, filling one of the vacancies that will
become available April 30th 2006. I believe my observational and decision making skills combined with
the rest of my skill set that comes from training as a scientist and running a business would be well
used by this commission. Since I am self employed. I have a very flexible schedule making it easy for
me to attend meetings. As organizations that I have volunteered with previously such as
ScienceWorks will attest, I take my volunteer responsibilities seriously.
Please feel free to contact me if you have any questions. I am looking forward to participating further in
the steady improvement of Ashland.
Sincerely,
Matthew Warshawsky
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at City
Hall, 20 E Main Street, or email christeb(iVashland.or.us. If you have any questions, please feel free
to contact the City Recorder at 488-5307. Attach additional sheets if necessary.
Name: Matthew Warshawsky
Requesting to serve on: Traffic Safety Commission
Address: 443 Allison Street
Occupation: Software Publisher I Developer
Data acquisition I Process control
Phone: Home: 541-488-0917
Work: 877-489-5945
Email: m@azeotech.com
Fax: 303-482-3121
1. Education Back2round
What schools have you attended? Cornell University, University of Colorado
What degrees do you hold? BA Chemistry, MS Chemistry
What additional training or education have you had that would apply to this position?
Trained in architectural, theatrical and engineering drafting.
2. Related Experience
What prior work experience have you had that would help you if you were appointed to this
position?
My experience running a corporation for 5 years has provided me with a wide variety of
skills including reading and understand legal documents, dealing with budgets, public
opinion, and marketing and the ability to make good decisions based on the facts available.
My work both in theatre and at NOAA have given me strong teamwork skills, both as a
leader and a follower.
Do you feel it would be advantageous for you to have further training in this field, such as
attending conferences or seminars? Why? Given the right conference or seminar, ye.s.
Education always yields advantages. The exposure to other ideas is also always important.
Required? No. I believe my existing experience level will allow me to make good decisions.
3. Interests
Why are you applying for this position? I think I am a rather observant person, and in
driving, biking and walking around town I notice many things that could be done to
improve transportation here and I'd like to generally contribute to the improvement of
transportation in my town. Plus, if I'm not willing to participate in the process, I can't
reasonably complain about it.
4. Availabilitv
Are you available to attend special meetings, in addition to the regularly scheduled meetings?
Do you prefer day or evening meetings?
Yes, I probably prefer evenings, but afternoon is fine as well. I run my own business so
time is flexible, though mornings tend to be tough because of East coast and overnight
business accumulates while I sleep (AzeoTech sells internationally). I do not travel much
on business, maybe once a year.
5. Additional Information
How long have you lived in this community? 3-112 years, plus 2 months in 1999
Please use the space below to summarize any additional qualifications you have for this position
I recently participated in two traffic safety actions that I brought to the attention of the
commission and which the commission agreed with my observations. After attending
several meetings and the encouragement of one of the current commissioners I believe my
skill set, both business and engineering wise, would be well used on the commission.
Date
Signature
RECEIVED
Kathryn B. Houser, M.A.
2265 Siskiyou Blvd
Ashland, OR 97520
kathrynhouser@charter.net
April 4, 2006
City Recorder
20 East Main Street,
Ashland, Oregon, 97520
RE: Conservation Commission
Dear City Recorder,
Please find attached my application for one of the vacant seats on the
Conservation Commission.
Thank you very much for your kind consideration.
Best regards,
(d11J ~
Kathryn Houser
482-0858
-- -- - -------r-
CITY OF
A,SHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb@ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name Kathryn Houser
Requesting to serve on: Conservation Commission
(CommissionlCommi ttee)
Address 2265 Siskiyou Blvd, Ashland, OR 97520
Occupation non-profit development consultant
Phone: Home 482-0858
Work 482-0858
Email kathrvnhouser@charter.net
Fax 482-0858
1. Education Back2round
What schools haye you attended?
Cincinnati
Rollins College, Stetson University, University of
What degrees do you hold?
B.A., M.A., all but dissertation for Ph.D.
What additional training or education have you had that would apply to this position?
Solar PV installation training: annual American Solar Energy Society conference from
1997 - present (workshops/lectures)
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
Executive Director, Texas Solar Energy Society, 1997 - 2006 (energy efficiency,
conservation and renewable energy educational non-profit)
Principal, EcoTecture Solutions, Inc., 2000 - 2004 (energy efficiency in the built
environment/green building consultants: LEED certified)
President, Water Works of Texas, 1995 - 1998 (rainwater collection design, installation,
construction company)
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why?
~;.,
3. Interests
Why are you applying for this position? I would like to able to offer my exoerience
and knowledge about conversation and energy issues in a way that would serve the
Ashland community. I think civic volunteering is an essential part of being a good
citizen. I would like to become a more integral part of the "renewable community" as
well.
4. Availabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? Availability is open since I am self-
employed~ I can accommodate a mix of both day and evening meetings. although I do
have to travel for business periodically.
5. Additional Information
How long have you lived in this community?
years ago. and have iust returned in January.
I lived in Ashland for 2 years. I 9
Please use the space below to summarize any additional qualifications you have for this
position
I ~as appointed by the Austin. Texas Mayor to sit on the City of Austin Resource
Management Commission in 2000. and I held that seat until 2005. The Conservation
Commission is the eQuivalent in Ashland. This experience provided me with an inside
perspective on city government and the importance of citizen involvement. I was
instrumental in designing the Austin solar rebate. Through my position with the Texas
chapter of the American Solar Energy Society. I had the opportunity to learn a great deal
about all the renewable energies and how to educate the general public about them in an
effective manner. I annually organized the nation's most attended green building tour for
the last 8 years.
April 4. 2006
Date
f(A-~ ~
Signature
~;.,
April 7, 2006
Dear Mayor Morrison,
I am writing to express my strong interest in serving the City of Ashland on the conservation
commission. As a lifelong supporter of conservation issues, with diverse work and volunteer
experience, I feel I could make appositive contribution towards implementing our
community's vision of ecological stewardship. Larry Giardina and Robbin Pearce first
encouraged me to apply for the Conservation Commission. After sitting in on a few meetings
and reviewing past minutes, I really feel the Commission's vision is one I share, and that I
would be a good match.
Our world and our community are faced with significant ecological and social challenges.
When faced with these daunting issues, we can choose to do what we are able, or we can
choose to do nothing. The former is the path of hope, and it is the path I have chosen. This
outlook underlies my belief that citizens can and must take active steps towards wider
change. and my interest in serving on the Conservation Commission.
Through work in non-profit organizations, business and political issues, I've learned how to
assess, appreciate and synthesize multiple sides of issues and frame these in a wider context.
I've also applied coalition building, public education, positive grassroots activism to make
the most of limited resources and turn citizens into active partners.
Ashland cares deeply about conservation, but faces numerous pressing issues and limited
resourc. Only by understanding this diversity will we determine how to move towards
holistic progress. I would like to work to merge conservation with planning, economic
growth and affordable housing via a "Sustainability Master Plan" to parallel the
comprehensive plan. These areas are at times divergent, even competitive. Yet, they can and
must work in tandem. Affordable housing that is built to ecological standards will be more
cost-effective in the long term. Planning actions that follow environmental considerations
will retain the natural resources needed to sustain our community. Sustainable businesses will
realize cost savings and attract more respected clean industries and economic opportunity.
With the Jackson County Sustainability Network, I am coordinating a draft of such a plan,
and would be happy to discuss it further.
Regarding public education and action, only by engaging our community will we find the
resources to realize our shared visions. I would like to work through the Commission to form
a "Community Conservation Corps", tapping our city's incredible human resources to
implement projects and education with minimal financial resources.
I have spelled out more specifics in the attached application, and am happy to answer further
questions. It is my hope that I will be able to serve our community and the natural
environment we all cherish as a member of the Conservation Commission.
Sincerely,
f1J~~~
Melissa Schweisguth
CITY OF
ASHLAND
APPLICA TION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at City Hall, 20 E
Main Street, or email christeb@ashland.or.us. If you have any questions, please feel free to contact the
City Recorder at 488-5307. Attach additional sheets if necessary.
Name Melissa Schweisguth
Requesting to serve on: Conservation Commission
Address 305 Luna Vista
Occupation Marketing, Dagoba Organic Chocolate
Phone: Home 488-1759 Work 482-2001
Email:melissa@schweisguth.org Fax
1. Education Backe:round
What schools have you attended?
University of Delaware (BS)
UC San Diego/San Diego State University (Ph D program)
What degrees do you hold?
BS in Human Development
Ph D Candidate in Language and Communicative Disorders
What additional training or education have you had that would apply to this position?
I recently completed a Permaculture design course and received a Permaculture Design
Consultant Certificate. (03/06). Much of my learning has come from hands-on
experience. I grew up on a small homestead/farm where my parents grew our food
organically, composted, practiced energy conservation, waste reduction and recycling,
and installed solar panels, etc. I have gained a working understanding of conservation
issues in our region through guided tours of local forests and permaculture sites, and by
attending local forums on renewable energy, forest stewardship, watershed health,
sustainable business and related issues. In high school, I trained in stream water
monitoring and conducted monthly water quality tests at several sites. As a graduate
student, I fine tuned general research, analysis, program planning and organization skills.
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
My work in marketing for an organic chocolate company involves building support for
organics and sustainability, budgeting, project management, short and long-term goal
setting, and researching organic/sustainable farming, sustainable business and related
issues. On a wider scale, I am working with a group of other national companies to
increase sustainable practices at trade shows and promote sustainability across the
industry.
I also coordinate a sustainability program at my workplace, which involves working with
the Conservation Department's Green Business program and researching more
sustainable procurement options and operating procedures - expanded recycling, on site
composting, energy conservation and waste reduction, using 100% recycled paper and
biodegradable cleaning products.
I write a biweekly column for the Tidings on sustainability/conservation issues. The
research and interviews I conduct for each piece continue to help build my knowledge of
these issues in the local context and the networking resources in our community.
Outside of work, I am volunteering with the Conservation Department to profile each of
the City's Green Businesses through site visits and interviews. These will be used to
promote the program among the business community. As an offshoot of this project, I'm
coordinating a Chamber of Commerce meeting focused on the Green business program,
in conjunction with our Green Businesses, Larry Giardina and Paige Prewett.
As a human rights program coordinator at Global Exchange in San Francisco, my work
centered on program planning and evaluation, organizational coalition building, public
education and media outreach. I collaborated on the organization's "Green Festivals"
event, which educates the public about a diverse tools/options for sustainable living and
how conservation interfaces with economics and human rights (www.greenfestivals.org).
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why?
Certainly - I believe we all have something to learn and share, especially given the rapid
changes facing our world. The networking afforded by educational activities maximi~es
these benefits by ensuring the continued sharing of best practices on the widest level.
2.Interests
Why are you applying for this position?
I have had a lifelong interest in conservation and the natural world, and appreciate its
benefits: serenity, beauty, recreation, health, learning, food crops and sustainable
economies. This has built my dedication to protect and restore the environment and help
others enjoy its benefits.
The ecological challenges facing our world concern me, and I want to be part of the
solution to these issues rather than sitting back and expecting change from others. I'm a
proactive person who believes that individuals have the power and the responsibility to
enact positive change, and that simple actions done collectively are our best hope for the
future.
Government entities can playa great role in facilitating and maximizing conservation,
and I would like to support these efforts actively. I really respect the Conservation
Commission's impact and dedicated volunteerism-such as organizing Earth Day
activities, sponsoring composting classes and green home tours, promoting Green Tags
and supporting more ecological building standards. Ashland's leadership is likewise
admirable -including city-owned solar installations, a solar ordinance, a Green Business
program and endorsement of the cities for Climate Change program and the Valdez
principles. I appreciate these resources and forward looking programs, and want to do
my part to give back to the community by helping these programs grow and diversify.
I'm passionate about public education and building a wider base of active public
involvement for conservation issues. I would like to work within the Conservation
Commission towards these ends, helping equip community members with the tools for
sustainability that already exist, and enlist citizens in ongoing community education
through a "community conservation corps" of sorts.
3. Availability
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings?
Yes - evenings and weekends preferable.
4. Additional Information
How long have you lived in this community? Since July 2004
Please use the space below to summarize any additional qualifications:
I've attended several Conservation CQmmission meetings and have discussed its
functions with a few members and city staff, so I have a sense of the
requirements/commitment and am ready to meet them.
I've read through selected meeting minutes and researched City conservation issues,
building working knowledge of what issues concern the City, what accomplishments
have been made thus far, what goals lie in the future, what resources and other needs
exist, and how these impact priorities and planning.
Through my conservation efforts and human rights work, I've developed a pragmatic.
collaborative approach to enacting change. In high school and graduate school, I helped
implement recycling/conservation education programs. I've worked with two employers
to establish wider recycling, energy/waste reduction and composting programs. These
efforts presented numerous opportunities to meet challenges such as financial
considerations; human resource limitations; populations with differing knowledge,
interest, language and culture, and pressing issues in other arenas.
I am an active member of the Jackson County Sustainability Network (JCSN),
Headwaters and KS Wild. As part of JCSN, I'm active on the public education and
political subgroups, working to disseminate information about sustainability issues facing
our City government, facilitate communications with city council and promote
educational programs sponsored by the City and other organizations in our region. With
KS Wild, I volunteer on direct education about watershed health and logging issues.
April 7, 2006
Date
I1cJ~~~
Signature
RECEIVED
'.1'
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
.. CITY .cOMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb@ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name
Risa Buck
Requesting to serve on: Conservation (Commission)
Address
798 Oak Street Ashland. OR
Occupation Self-employed
Phone: Home 482-6164
Work
Email servl@mind.net
Fax
1. Education Backe:round
What schools have you attended?
N Arizona D. Bowling Green State D. DC Davis
What degrees do you hold? BS. Philosophy: MA Applied Philosophy: MS.
Applied Behavioral Sciences in Community Development
What additional training or education have you had that would apply to this position?
Built Ashland' s ~rd legal straw bale structure (studio) with the help of 30 volunteers in
1999: Built and live in Ashland's first and so far only off grid home in 1995
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
previous term on the Conservation Commission. served on Ashland Food
Co-op board, experienced mediator and trainer
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why? One cannot have too much experience or
opportunities to learn more
3. Interests
Why are you applying for this position? Sustainability. energy use and efficiency
are near and dear to what I do every day. I recently attended 2 Conservation Commission
meetings and was surprised how much I enjoyed the discussions and issues and realized I
would like to work with this group again.
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? yes. evenings and late afternoons
5. Additional Information
How long have you lived in this community?
14 years
Please use the space below to summarize any additional qualifications you have for this
position:
Educating the public about issues having to do with energy use. alternative energy. solar.
wind are what I have been involved with during the last 12 years. We have regular tours
at our home and share with the community our "Sustainable Urban Homestead". We have
created a power point presentation chronicling the last 12 years of creating and sustaining
a home that makes its own electricity from the sun and the wind. Our home is a
demonstration of many energy efficient techniques from permaculture to water catchment
and re-using materials bound for the landfill. If yOU would like a COPy ofthe
OctoberlNovember issue of Home Power magazine. you can read about what we have
done. Just let me know.
~c44 g>~
4/1 0/06
Date
Signature
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&55 washington Street
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Phone (541) 201..()(l9()
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0'
CITY OF
ASHLAND
Council Communication
Meeting Date: May 2, 2006
Department: Legal ~
Contributing Departments: Admin' ion
Approval: Gino Grimaldi <
Ratification of Separation Agreement - Mike Bianca
I /'
Primary Staff Contact: Michael Franell /0f/
E-mail: franellm@ashland.or.us . / t G
Secondary Staff Contact: Gino Grimaldi'
E-mail: grimaldg@ashland.or.us
Estimated Time: 5 min.
Statement:
The City Council needs to ratify the separation agreement between the City and Mike Bianca
Background:
Pursuant to direction of the Mayor and Council, a confidential separation agreement has been negotiated which set forth the
terms and conditions of Police Chief Mike Bianca's resignation. A copy of the executed agreement is available in the City's
legal department for review by Councilors prior to the meeting.
Related City Policies:
None.
Council Options:
The Council can choose to ratify the negotiated agreement.
The Council can direct staff to schedule an executive session to discuss different terms.
The Council can choose to reject the negotiated agreement.
Staff Recommendation:
Staff recommends the Council ratify the negotiated agreement.
Potential Motions:
I move the Council ratify the Separation Agreement between Mike Bianca and the City of Ashland.
Attachments:
None.
r~'
CITY OF
ASHLAND
Council Communication
An Appeal of Planning Action 2006-00069 - Request for a Variance to the rear
yard setback requirement for a second story addition to the garage located at the
rear of the property for the property located at 758 B St. The required rear yard
setback for the second story is 20 feet from the rear property line, and the
proposal is to locate the second story 14 feet from the rear property line.
Meeting Date:
Department:
Approval:
May 2, 2006 f()
Planning
Gino Grimaldi r
Primary Staff Contacts: Maria Harris, 552-2045, ~\. ~ .
harrism@ashland.or.us ^
Secondary Staff Contact: Bill Molnar, 552- /0' \'i'.
2042, molnarb@ashland.or.us 7
Time Estimate: I hour
Statement:
The item was continued from the April 18, 2006 Council meeting to the May 2, 2006 Council
meeting. The item is time sensitive because the 120-day limit expires on May 25,2006. The
hearing needs to be completed and a decision made at the May 2, 2006 meeting so that the
findings can be prepared for review and adoption at the May 16, 2006 meeting.
Background:
There were three items that were discussed at the April 18, 2006 Council meeting that seemed to
need further information - the Front Yard General Exception in 18.68.110 as applied in the
Council decision on 916 E. Main St., Planning Application 2002-106, the other provisions for
yard reductions in Chapter 18.68, and information on the structures on the alley adjacent to the
subject property, 758 B St.
I. Front Yard General Exception
The issue of the Front Yard General Exception in 18.68.110 (see below) was raised in
testimony and deliberation at the appeal proceedings at the April 18, 2006 meeting.
Specifically, Paul Nolte, former City Attorney was quoted in regards to the Front Yard
General Exception in 18.68.110 as applied in the January 7,2003 Council decision of the
appeal of 916 E. Main St., Planning Action 2002-106. The item was continued to the
May 2, 2006 Council meeting so that further information could be provided regarding
this item.
In regards to the information/comment that was attributed to Paul Nolte, it is unclear the
document or minutes that were referenced. The minutes from the January 7, 2003
1
rA'
CITY OF
ASHLAND
Council meeting are attached. The findings document for the 916 E. Main decision,
Planning Action 2002-106, is included on pages 62-67 ofthe record.
The application for the subject proposal includes a discussion of the Front Yard General
Exception in 18.68.110 on pages 58-59 of the record. The applicant argues that an
averaging of rear yards should be permitted as is allowed for front yards in 18.68.110.
SECTION 18.68.110 Front Yard - General Exception.
A. If there are dwellings or accessory buildings on both abutting lots (even if
separated by an alley or private way) with yards of less than the required depth
for the district, the yard for the lot need not exceed the average yard of the
abutting structures.
B. If there is a dwelling or accessory building on one (1) abutting lot with a yard of
less than the required depth for the district, the yard need not exceed a depth one-
half (Y2) way between the depth of the abutting lot and the required yard depth.
C. The front yard may be reduced to ten (10) feet on hillside lots where the terrain
has an average steepness equal to, or exceeding a one (1) foot rise or fall in two
(2) feet of horizontal distance within the entire required yard, said vertical rise or
fall to be measured from the natural ground level at the property line.
Since the Front Yard General Exception has been raised in relation to the 916 E. Main St.
Council decision, the following information explains the application of section
18.68.110.A to that particular planning application. In addition, an explanation of the
past application and intent of the front yard general exception is included.
In the R-2 zoning district, the standard setback for a front yard in the historic districts IS
20 feet. The approved application for 916 E. Main St., Planning Action 2002-106,
included a reduction of the front yard setback to ten feet (see attached Map A). This was
based on section 18.68.110.A (see above) which provides that front yard for a new
structure can use the average of yards on abutting lots. The question that was raised
during the review of the application was whether the yard on an abutting property could
be included in the average if it was a side yard rather than a front yard. Specifically, the
property to the west, 24 Dewey St., of the project at 916 E. Main Street has a side yard
adjacent to E. Main St. The Council found that the yard on an abutting property could be
used in the averaging regardless if it were a front or side yard, and this is addressed in the
findings on page 65 ofthe record under Section 2.5.
In the past review of building permits and planning applications, the Front Yard General
Exception in 18.68.110 has been limited in application to front yard setbacks for new
structures. In other words, section 18.68.110 has not been used to reduce required rear
yard setbacks based on an averaging of abutting properties. Staff believes the intent of
the Front Yard General Exception is to create a continuous rhythm of the fronts of
buildings adjacent to streets. The spatial quality of the streetscape is defined by building
setbacks along with the height, width, and massing of the structures. The proportion of
the street space is created by the relationship of building height to street width. The
spatial enclosure is a major determinate of whether a person feels comfortable in the
2
~6'
CITY OF
ASHLAND-
space. Therefore, a predictable line where the majority of the primary building facades is
located maintains the street enclosure, especially in historic areas where the line is largely
established. A similar ordinance requirement to the Front Yard General Exception is
included in the he Historic District Design Standards in the Site Design and Use
Standards (see below). The Historic District Design standard focuses on maintaining
front fa<;ade lines adjacent to the street.
----.
1V-c-4) M~intJJin the h;"torlc fAt:AeJe liners of
IftnfttUc.9pefl Py Ioc6ting ""'" IVItf~
of MW builJil1glf in the '!J1Irtfe pt_ n
the fJlCMh'!J of Mjllc4nt buikJlngfl.
~.f]J3M=-'S,
....void violAting tilt- exi"Une fletb/ICk ~ttem I1y
ptllClne _ bulk/lng!J //1 fmnt or ~hlnd the
hitftoric f.cAde IiM.
As stated previously, in the past review of building permits and planning applications, the
Front Yard General Exception in 18.68.110 has not been applied to reduce required rear yard
setbacks based on an averaging of abutting properties. The potential consequences that may
result from application of the Front Yard General Exception to rear yards of properties
throughout the city has not been fully evaluated by the Planning Commission, Historic
Commission or Staff. Therefore, Staff does not recommend basing a rear yard setback on the
average of abutting properties.
II. Other Provisions for Yard Reductions
There are two other sections in Chapter 18.68 that permit reduced yard areas - l8.68.l40.D
Accessory Buildings and Structures, and 18.68.090 Nonconforming Uses and Structures.
The items were'discussed at the April 18, 2006 Council meeting, and are discussed in the
Staff Report (page 22 of the record).
SECTION 18.68.140 Accessory Buildings and Structures.
Accessory buildings and structures shall comply with all requirements for the principal
use except where specifically modified by this Title and shall comply with the following
limitations:
3
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CITY OF
ASHLAND
A. A greenhouse or hothouse may be maintained accessory to a dwelling in an R
district.
B. A guest house may be maintained accessory to a single-family dwelling provided
there are no kitchen cooking facilities in the guest house.
C. Mechanical equipment shall be subject to the provisions of this Section. Such
equipment shall not be located between the main structure on the site and any
street adjacent to a front or side yard, and every attempt shall be made to place
such equipment so that it is not visible from adjacent public streets. Any
installation of mechanical equipment shall require a building permit.
D. Regardless of the side and rear yard requirements of the district, in a residential
district, a side or rear yard may be reduced to three (3) feet for an accessory
structure erected more than fifty (50) feet from any street, other than alleys,
provided the structure is detached and separated from other buildings and
structures by ten (10) feet or more, and is no more than fifteen (15) feet in
height. (emphasis added)
The proposed two-story garage/library and greenhouse structure was not able to use the
above section because the minimum separation between buildings and maximum height of
the structure are not met. Section 18.68.140.D permits the rear and side yard of accessory
structures to be reduced to three feet if the new structure is more than 50 feet from the street,
is separated from other buildings and structures by ten feet or more and is nor more than 15
feet in height. According to the site plan submitted with the application, there is
approximately eight and a half feet between the two existing buildings at the rear of the
subject property. According to the elevations submitted with the application, the height of
the building is approximately 17.75 feet.
SECTION 18.68.080 Nonconforming Uses and Structures.
A. A non-conforming use or structure may not be enlarged, extended, reconstructed,
substituted, or structurally altered, except as follows:
1. When authorized in accordance with the same procedure as provided in
Conditional Use Chapter 18.104, a nonconforming use may be changed to one of
the same or a more restricted nature.
2. When authorized in accordance with the same procedure as provided in
Conditional Use Chapter 18.104, an existing structure may be enlarged,
extended, reconstructed, or structurally altered, except that a Conditional Use
Permit need not be obtained to enlarge or extend a single-family home in the
residential district, provided that the addition or extension meets all requirements
of this Title.
3. A non-conforming structure may be enlarged, reconstructed or structurally
altered if its footprint is not changed in size or shape. (emphasis added)
Most buildings in Ashland with nonconforming setbacks were built before the 1960's, or are
rebuilt versions of pre-1960's structures that did not meet current setbacks. In other words,
there are more recently constructed buildings that do not meet standard setback requirements.
These buildings typically use section 18.68.080.A.3 (referenced above) that permits the
4
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CITY OF
ASHLAND
retention of historic setbacks if a structure is rebuilt using the same historic building
footprint. For example, pre-1960's garages and sheds often don't meet current setback
requirements. The buildings become dilapidated, are demolished and replaced with an
accessory structure of the same size on the previous footprint.
In the subject application, the garage with the proposed second-story greenhouse addition
was built in 1994, and meets the setback requirements for a one-story structure of ten feet for
the rear yard and six feet for the side yard. Therefore, the building conforms to current
setback requirements, is not a nonconforming structure and can not use section 18.68.080.
III. Information on Structures on Alley Adjacent to Subject Property
Attached is a map ofthe properties abutting the same alley as the subject property (see Map
B). The map identifies the properties by address, and the structures facing the alley are
identified by the number of stories. The stories were determined by a visual survey from the
exterior of the structures.
Council Options:
The Council may approve, approve with modifications and conditions, or deny the application.
Staff Recommendation:
In the past review of building permits and planning applications, the Front Yard General
Exception in 18.68.110 has not been applied to reduce required rear yard setbacks based on an
averaging of abutting properties. The potential consequences that may result from application of
the Front Yard General Exception to rear yards of properties throughout the city has not been
fully evaluated by the Planning Commission, Historic Commission or Staff. Therefore, Staff
does not recommend basing a rear yard setback on the average of abutting properties. Staff
recommends evaluating the merits of the application based upon the evidence as it applies to the
approval criteria fro a Variance in Chapter 18.100.
Potential Motions:
Move to approve the application for a Variance to the rear yard setback requirement in P A 2006-
00069.
Move to deny the application as submitted.
Attachments:
Minutes from January 7,2003 Ashland City Council Meeting
Map A: Front Yard General Exception of916 E. Main St., PA 2002-106
Map B: Structures by Story and Address on Alley Adjacent to 758 B St.
Memo from Beth Lori, Assistant City Attorney, April 25, 2005
5
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MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
January 7, 2003 - 7:00 p.m.
Civic Center Council Chambers, 1175 E. Main Street
CALL TO ORDER
Mayor DeBoer called the meeting to order at 7: 10 p.m. in the Civic Center Council Chambers.
OATH OF OFFICE
City Recorder Barbara Christensen administered the Oath of Office to City Councilors Alex Amarotico, Kate
Jackson, and Chris Hearn for terms to expire December 3 I, 2006, and Parks Commissioners Rich Rosenthal and
Mike Gardiner for terms to expire December 31,2006.
ROLL CALL
Councilor Amarotico, Jackson, Morrison and Hearn were present. Councilor Laws and Hartzell were absent.
MA YOR'S ANNUAL ADDRESS
Mayor DeBoer delivered the Official State of Ashland Address.
APPROVAL OF MINUTES
The minutes of the Regular Council Meeting of December 17,2002 and Executive Session minutes of December 14,
2002 were approved as presented. Mayor DeBoer clarified that on page 3 of the minutes for the December 19th
meeting, there was only one vote because he interpreted the second motion as being an amendment to the original
motion made by the originators of the motion.
SPECIAL PRESENTATIONS & AWARDS
The City of Ashland's Finance Department was presented the Distinguished Budget Presentation Award for the
current fiscal year from the Government Finance Officers Association (GFOA).
CONSENT AGENDA
I. Minutes of Boards, Commissions and Committees.
2. Confirmation of Mayor's appointments of the following to the Public Arts Commission:
· Bruce Bayard, Sharon Dvora and Richard Benson for terms to expire April 30, 2006;
· Kip Todd and Inger Jorgensen for terms to expire April 30,2005; and,
· Arnold Kriger and Ron Demele for terms to expire April 30, 2004.
3. Confirmation of Mayor's appointment of David Dotterrer to the Planning Commission for a term to expire April
30,2005.
4. Confirmation of Mayor's appointment of Carol Carlson to the Conservation Commission for a term to expire
April 30, 2003.
Councilors MorrisonlHearn mls to approve Consent Agenda. Voice Vote: all A YES. Motion passed.
PUBLIC HEARINGS
l. Public Hearing regarding Vacating Three Unopened Alleys between Hersey Street, Helman Street and
the Central Oregon and Pacific Railroad and a Portion of the East West Alley between Laurel and the
Central Oregon and Pacific Railroad.
Engineering Services Manager Jim Olsen noted that these are alleys that were dedicated as part of the original town
in 1888. When the Parson's Pine factory was built in the 1940's the buildings were built in the alleys and the alleys
had never been opened. At this time, the owners would like to reduce the encumbrance of those alleys. They have:
provided petitions, filing fees, and application for vacation of the alleys. The City has not received any written
obJections to these vacations. The Planning Commission recommended approval of the vacation of the alleys.
PUBLIC HEARING OPEN: 7:15 p.m.
Michelle Rudd/Of Stoel Rives, Representing Meridian Park Medical Foundation/Clarified that in 1940's thf:
existing building was built in such a way that it encroached upon both alleys, so today this shows up as an
encumbrance on the title report. The alleys have never been open and don't serve as access ways. She expressed
appreciation for Staff and Commission support.
Ashland City Council Meeting
January 7. 2003
Page I of6
Colin Swales/461 Allison StreetlExpressed reservations concerning the vacation of these alleys. He noted that they
are City-owned property owned by the public and it is valuable. He suggested that a trade-off could be made whe;l
that parcel is developed in the future, allowing a pedestrian and cyclist right-of-way along the Railroad right-of-way.
PUBLIC HEARING CLOSED: 7:] 8 p.m.
City Attorney Paul Nolte clarified that these are public right-of-way easements, and the City doesn't actually own
any property there. Olsen explained that the small (35' x 25') triangular lot is City owned but too small for use as a
building lot and that Joe Garfas has expressed interest in purchasing it. The right-of-way is only for access and
could not be used for other purposes. At this time none of the alleys are operable. It was clarified that making a
pedestrian/cyclist right-of-way in this location would not get the City anywhere.
Councilors Hearn/Morrison mls to excuse Amarotico from voting on this issue as he served on the Planning
Commission when application was presented. Voice Vote: all A YES. Motion passed.
Councilors Hearn/Jackson mls to vacate these alleys including the one that crosses the Garfas property based
on the recommendation of Staff. Discussion: It was clarified that the City does not have the flexibility to do a
trade-off. but can only vacate or not vacate the alleys. Nolte noted that the ordinance must be voted on. Motion wa~
withdrawn.
First reading of "An Ordinance Vacating Three Unopened Alleys between Hersey Street, Helman Street and
the Central Oregon and Pacific Railroad and a portion of the East West Alley between Laurel and the
Central Oregon and Pacific Railroad."
Councilors HearnlJackson mls to approve first reading and move forward to second reading of Ordinance.
Roll Call Vote: Jackson, Morrison and Hearn, YES. Councilor Amarotico was excused from voting, Motion
passed.
2. Public Hearing on Appeal of Planning Action 2002-106,916 East Main Street.
Mayor DeBoer announced the procedure for a Land Use Hearing.
Councilors HearnlJackson mls to excuse Amarotico from voting on this issue as he served on the Planning
Commission and voted on this issue. Voice Vote: all A YES. Motion passed.
~
PUBLIC HEARING OPEN: 7:30 p.m.
EXP ARTE CONTACT:
· Jackson noted her conversation with Councilor Hartzell concerning this issue.
· Hearn. as Council Liaison. watched the Public Hearing on television, and noted Hartzell's testimony as an
opponent to the application.
· DeBoer disclosed that the applicant is his fonner brother-in-law.
ST AFF REPORT:
Associate Planner Maria Harris, using an over-head map presentation, explained that this was a proposal requiring
site review approval. tree penn it approval, and a variance to reduce the distance between buildings. She outlined
criteria for the variance and approvals noting that the basis for the Planning Commission denial was the variance.
Community Development Director John McLaughlin noted that it was Staffs recommendation to separate the
buildings to follow a more historic pattern. The Planning Commission disagreed and found there was not enough
evidence to support the finding for a variance. It was clarified that if the building were one large building it would
meet all criteria and would be a permitted use on the property.
Harris announced that a model of the proposed buildings was available for viewing at the meeting.
APPLICANT:
Tom Giordano, agent for the applicant, spoke to the issue of the distance between the buildings. He noted that tht~
building did not have to be one large mass and could meet criteria by having an attachment between the buildings.
He felt that while this would meet ordinance requirements, it would not be as good a project as the one proposed in
tenns of fitting into the historic district. A number of neighborhood meetings were held and the neighbors requested
three units rather than four. He felt this was an ideal way to provide in-fill for the community.
Ashland City Council Meeting
January 7. 2003
Page 2 of6
IN FAVOR OF APPLICANT:
Robert Owens/67 Y, AlidalNoted that he accesses his residence via the alleyway abutting the property in question.
He spoke in favor of project and supported additional units on this project. He felt that density is important close to
the downtown area.
OPPOSED TO APPLICANT:
Mark Tveskov172 Dewey StIVoiced his opposition to the project and commented that he had been unaware of any
neighborhood meetings until two nights ago. He noted that this area already serves as affordable housing, and th~t
the project will increase traffic, create additional parking problems, exacerbate an already crowded area, and that the
circumstances requiring the variance are 100% self-imposed.
Becky Martin/52 Morton StlRead aloud a letter from Joan Langley who expressed concern over the negative
impact the project would have on the neighborhood. She did not believe criteria for a variance had been met, and
noted the difference between "affordable housing," and "livable affordable housing." She urged the Council to
uphold the Planning Commission's decision.
Charlotte Horning/46 Alida/Read aloud a letter from Cate Hartzell who expressed concern over significant
livability and safety issues in regard to the front yard setbacks. She noted that the need for the variance is self-
imposed and that the design appears to impose more negative impacts than benefits to the neighborhood.
Jim Martin/52 Morton St/Spoke in opposition to the project citing traffic, pedestrian safety, and parking problems.
He urged the Council to support the Planning Commission's decision.
Ken Frires/92 Dewey/Spoke of his emotional upset over the demolition of the old house on the project's lot and the
potential approval of the new development. He expressed concern over traffic and parking problems. He felt that
the developers are ruining the neighborhood under the guise of affordable housing.
Peter Cotten176 Dewey/Spoke on behalf of Michael Ganio and presented a scale model of the project to iIIustratl:
problems he sees with the project. He cited problems with scale, density, traffic, livability, fire safety, and parking.
Colin Swales/461 Allison/Spoke in opposition to the demolition of the existing house noting that it was part of the
historic district, having been built prior to 1907.
Eric Navickasl7ll FaithNoiced opposition to the demolition of the existing house and deplored community
leaders' lack of respect for historic buildings.
Jerry Quastl431 Parkside/Spoke in support of the Planning Commission's denial of the project and of the process
that led to that denial. He explained that thought and logic went into the decision and urged the Council to uphold
the purpose and meaning of the Planning Commission and to deny the project as they did. He suggested a
compromise by moving from 4 units to 3 and from 3 structures to 2.
ST AFF RESPONSE:
McLaughlin responded to the issues raised:
I.) Self-imoosition. Regards the initial circumstance-did they create the circumstance that requires the
variance. In this case the argument is that the unusual circumstance is the character of this historic
neighborhood.
2) Density Bonuses. Regarding density bonuses. the language is mandatory -if they provide an affordable unit
in compliance with City requirements for affordability, density shall be increased. There is no discretion.
3.) Setbacks. Staffs opinion is that the exception to the front yard setback applies independent of whether that
setback is 20 feet or 25 feet wherever it is measured. The front yard set back has a general exception that
allows averaging using adjoining properties. General exceptions governs and allows using the adjoining
properties to set the average. The purpose of this is to balance the streetscape.
4.) Parking. The City has a specific standing Ordinance of 1.75 spaces per two-bedroom unit. No variance b
requested and the application meets all parking standards and requirements. There is difficulty in saying
that they must provide more than the Ordinance requires when the adjoining properties are responsible for
Ashland City Council Meeting Page 3 of 6
January 7, 2003
the problem. On-street parking is an existing issue that should be addressed but not be the burden of
someone coming in. If they were asking for a parking variance, then Council would have a basis to look at
that situation.
~.) Fire Access. The Fire Department reviewed this project and is okay with the design as presented. Primary
access points will be from main streets. Alleys are rarely used.
6.) Demolition. Demolition is not a criterion used in review of this, however our Building Official reviewed it
and when he inspected the house he fell through the floor. Further, he saw structural difficulties, felt it was
an unsafe building and okayed its removal. There is nothing out ofline with this in any manner whatsoever.
The Council discussed the issue and wondered if paving the alley could be a requirement of approval. McLaughlin
confirmed that the Council could impose that condition if they found that paving the remainder of the alley is needed
in order to accommodate the additional traffic generated by the project. It was suggested that if there is concern
about how development is occurring, then the place to start is with changing Ordinances. Also, some current
problems with parking could be handled through code enforcement. It was noted that the Traffic Safety
Commission does not typically review planning actions.
Hearn questioned if standards would be met if the applicant wanted all 4 units in one big building. McLaughlin
confirmed that this was so. The flexibility of the Building Code was noted in that by just adding a breezeway
between two of the buildings, those two would be considered one building.
REBUTTAL:
Tom Giordano commented that Staff had covered all the issues of the project and suggested that the Council listen to
what they said as they are the City's professional planners and are in touch with the goals and policies of the
community. He was dismayed that this project has been called a sub-standard project as he felt the project has scale,
quality, architectural flair, and affordability. He suggested that more trees could be planted in the nine-foot park row
in order to provide buffering from the street. He noted that the project was approved by the Historic Commission
and incorporates some of their suggestions. Also that the Planning Commission vote was a split vote.
PUBLIC HEARING CLOSED: 8:55 p.m.
Jackson noted that the decision is regarding the variance as all other criteria have been met. The other issues are
issues that must be dealt with on a broader basis. Morrison commented that regardless of whether the Council
upholds the Planning Commission decision or not, the project will still probably happen.
Hearn agreed and commented that it is his job, even it he is unpopular when he does it, to say, "have we met these
narrow criteria for a variance," knowing that one of the things we are supposed to balance is the need for affordablt~
housing. He noted that some of the strongest advocates of affordable housing suddenly becomeJ1t'lFBRel7ts of
affordable housing when the units are proposed in their neighborhoods. He felt that taking a stand on affordable
housing is not always easy and that proposal meets the letter and spirit of the variance request for the reasons set
fOl1h in the Staff report. Further. he noted that the applicant was following Staff direction in coming up with this
proposal.
511>
Oppon-utf
Councilors Hearn/Jackson m/s to approve appeal and reverse decision of Planning Commission.
DISCUSSION: Jackson agreed that the choice is tough, and that Council must listen to Staff analysis and rely on
individual Commissions to give advice to the Planning Commission. She felt the project meets the intent of tht,
Code, including the variance for distance between buildings. Roll Call Vote: Jackson, Hearn, YES; Morrison.
NO. Motion passed 2- I.
PUBLIC FORUM
Marilee Jenkinson/II02 Holton, Talent/Spoke concerning the plight of the homeless and noted homeless service~
provided by other communities in other States and Countries. She hoped that Ashland would further support the
homeless in Ashland.
Daniel Rufflt44 N Second/Challenged the forty-seven churches in the area to help with problem ofhomelessness in
Ashland. He opposed the City's camping ordinance as being against the Constitution.
Kirk Tierney/no address/Advocated for rights for the homeless and read aloud from the Bible.
Ashland City Council Meeting
January 7, 2003
Page 4 of6
Rich Borthwick/315 Pine St, Phoenix/Spoke regarding the drumming ordinance noting his belief that it is too
restrictive. He spoke in support of being homeless.
Russ Silbiger/562 Ray Lane/Spoke regarding Economic and Cultural Development Grants, noting that b;,
Ordinance, 60% of funds are pre-allocated to the Chamber, 28% to OSF which left only 12% for the rest of the
City's applicants. He explained that he had proposed an alternative plan, which had considerable support, to the full
budget committee. He reminded Council that there the budget season is approaching and asked that this issue be
placed on an upcoming agenda.
Fred Caruso/102 Garfield #15/Advocated for persons with Multiple Chemical Sensitivities and spoke against
building pollution. He favored development of a certification, as an addition to Ashland's building code, for
building "safe" buildings constructed with less toxic materials.
Eric Navickas!711 Faith Avenue/Spoke regarding Ski Ashland and comments made by the Mayor in a letter to the
Daily Tidings supporting expansion. He noted that historically, financial failure is due to drought, especially in
consecutive drought years. He expressed concerns with the costs of failure to taxpayers and the environmental
impacts of expansion.
UNFINISHED BUSINESS
l. Communications Services Subscription-Agreement with City of Medford for 911 Services.
City Administrator Brian Almquist recommended that this issue be postponed until the next meeting of the Cit:t
Council. The Council agreed.
Russ Silbiger/562 Ray Lane/Questioned how Medford could take a loss of potentially $500,000 and still provide
the same service to Ashland for the same money. He encouraged the two competing organizations to stop their turf
war, do something that will work for the entire County, and stop playing games with citizen tax money.
DeBoer agreed that there is a turf war going on and that Ashland is in the middle of it. He noted that there was some
risk to the City in postponing this issue but thought it was not critical. Morrison noted Council practice of deferring
issues if interested Council members could not be present for them until a later time.
NEW AND MISCELLANEOUS BUSINESS
I. Election of Citizens' Budget Committee Member (I).
It was noted that applicants included Stephan Hauck, Allen Douma, Brent Thompson, and Jacquie Christensen.
Councilors Morrison/Jackson m/s to appoint Jacquie Christensen to the Citizen's Budget Committee.
Discussion: It was noted that Ms. Christensen has training in budget analysis and would bring a fresh point of view
to the committee. Voice Vote: all A YES. Motion passed.
2. Council Election of Chair to City Council.
Councilors Jackson/Hearn m/s to nominate John Morrison as Council Chair for 2003.
Councilor Morrison motioned to nominate Cate Hartzell as Council Chair. Motion died due to lack of
second. Voice Vote to appoint John Morrison as Council Chair for 2003, all A YES. Motion passed.
3. Mayor's appointments of Council liaisons to various boards and commissions.
It noted that there was Council concurrence on the reshuffling of liaison appointments and that none were leaving
current assignments because they were unhappy there. but for opportunity to work with a broader range of
commissions and commissioners and gain wider experience.
4. Council authorization to dispose ofsurplus property valued in excess of $10,000.
Councilors Morrison/Jackson mls to authorize the Purchasing Agent to declare as surplus and dispose of a
1997 Melroe Bobcat loader. Voice Vote: All AYES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
Mayor DeBoer reminded all that the Boy Scouts are picking up trees this Saturday.
Morrison reminded the Council of the upcoming Goal Setting Session and to get requests in by this Friday.
Ashland City Council Meeting Page 5 of 6
January 7. 2003
It was noted that the City Recorder's office, by request, supplies new Council member, Alex Amarotico, the Council
Packet in electronic fonn. He runs this packet from his laptop computer. It was commented that sometime in th~
future we might see all Council members with something like this and it might be an investment of the City. City
Recorder Barbara Christensen commented that her office has the ability to do this now.
ADJOURNMENT
Meeting was adjourned at 9:50
~~
Barbara Christensen, City Recorder
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Alan DeBoer, Mayor
Ashland City Council Meeting
January 7.2003
Page 60f6
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CITY OF
ASHLAND
DATE:
TO:
FROM:
RE:
April 25, 2006
Council
Beth Lori
Philip Lang PA 2006-00069
QUESTION: Did Attorney Paul Nolte opine that AlUO 18.68.11 OA applies to any yard?
ANSWER: Attorney Nolte opined AlUO 18.68.11 OA allowed an abutting front yard or side
yard to be used to obtain an average to determine a front-yard setback.
BACKGROUND: Mr. Lang applied for a variance for a rear-yard setback, citing Attorney
Nolte's opinion rendered in the Deluca application as a justification for the variance. The
Deluca application sought to reduce the project's front-yard setback from 20 feet to 10 feet.
Planning Staff at a November 12, 2002 hearing on the Deluca application reported that
Attorney Nolte interpreted the ordinance at issue to allow for taking two neighboring properties
and averaging the yards fronting the same street and using that average to measure the front-
yard setback. In a January 7,2003 Council Communication, John Mclaughlin reported that
"[i]n consultation with the City Attorney, it was determined that this Variance was not required
because section 18.68.11 OA of the Ashland land Use Ordinance allows an averaging of front
yard setbacks on adjacent properties to be used in determining a new structures [sic] front
yard setback."
COUNCIL OPTIONS: One, you can find AlUO 18.68.11 OA applies only to front yards.
Two, you can find AlUO 18.68.11 OA pertains to backyards.
RECOMMENDATION:
follows.
Find that AlUO 18.68.11 OA applies only to front yards. Discussion
DISCUSSION: Several bases warrant finding that AlUO 18.68.11 OA applies only to front
yards'. One, the Council interpreted AlUO 18.68.11 OA to apply to front yards in its
January 7,2003 Findings, Conclusions and Orders on the Deluca application:
The standard setback for front yards is set forth in section 18.24.040.D. For the subject property
the standard front yard is 20 feet. The front yard as submitted for this project, however, is 10 feet.
The exception to front yards as set forth in 18.68.11 a.A applies to this application and reduces the
size of the required front yard to 1 a feet. The general exception provides that if there are dwellings
on both abutting lots with yards less than the required depth, the yard need not exceed the
average of the abutting lots. The side yard on one abutting lot is 1 a feet to the face of the building
and the front yard on the other abutting lot is 1 a feet. The average of these two lots is 1 a feet. The
front yard of the subject property at 1 a feet therefore meets the requirements for front yards.
LEGAL DEPARTMENT
20 East Main Street
Ashland, OR 97520
www.ashland.or.us
Tel: (541) 488-5350
Fax: (541) 552-2092
TTY: 800-735-2900
Michael W. Franell, City Attorney
Beth A. Lori, Assistant City Attorney
Sharlene P. Stephens, Legal AssistanUClaims Mgr.
Nancy Snow, Legal Secretary
~.1I
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PRINTED ON RECYCLED PAPER
Page 2 of 3
Philip Lang PA 2006-00069
April 25, 2006
CITY OF
ASHLAND
Two, Attorney Nolte's opinion pertained to front yards only. Although his opinion was most
likely verbal1, the public record on the Deluca application fairly preserves it and makes evident
its scope was to front yards only. In a November 12, 2002 public hearing on the Deluca
application, Planning Staff reported:
Hams said this application is continued from last month. The applicant is proposing three
structures With four two-bedroom units. Seven off-street parking spaces are reqUired and are
planned on the site to the rear of the property. Initially, this was noticed with a front yard setback
variance. The City Attorney has determined that a variance is not required. There is an ordinance
that allows for taking [sic] to the two neighboring properties and averaging the yards that are
fronting the same street and using that average for the front yard setback. That ends up being
about seven and one-half feet and the proposal is to locate the porches ten feet from the front
property line. <
Three, the practice of Planning Staff has been to apply AlUO 18.68.11 OA to front yards only.
In a September 10, 2002 Findings and Order relating to the Deluca application, Planning Staff
wrote, "[t]he building on the property to the west is six feet from the property line adjacent to E.
Main St., and the building on the property to the east is ten feet from the property line adjacent
to E. Main Street. Under the above referenced provision of the AlUO, the structures would be
permitted to be built nine feet from the front property line. The property to the west has a side
yard parallel to E. Main St., and the property to the east has a front yard parallel to E. Main St.
In the past, this provision of the ordinance has been interpreted to mean any abutting yard,
whether it be front or side yard, can be used in the calculation." One purpose of AlUO
18.68.110A, staff explained, was to help ensure new structures would be more compatible
with the historic streetscape.
Four, it is understandable why the applicant in the instant matter construes Attorney Nolte's
opinion to apply to rear yards. In Deluca's application, discussion as to which yards could be
used to determine the average for the front-yard setback took place. Attorney Nolte's opinion
was reported that "any yard" - whether side or front - could be used to determine the average
for the front- yard setback. See November 12, 2002 Deluca PA 2002-106 public hearing
testimony. A superficial reading of Attorney Nolte's opinion could lead to a conclusion that
"any yard" no matter where sited, would be entitled to a variance from any setback
requirement. As Deluca's request was for a variance of a front-yard setback, and as a review
of the public record on Deluca's application shows that Attorney Nolte's opinion was confined
to front-yard setbacks only, arriving at such a conclusion would be erroneous.
The other option is for the Council to interpret AlUO 18.68.11 OA to apply to any yard
wherever sited, as Mr. Lang suggests. Attorney Nolte's opinion did not extend to such an
lNo written opinion has yet been found. John McLaughlin's report indicates it was verbal by characterizing it as a
consultation.
LEGAL DEPARTMENT
20 East Main Street
Ashland, OR 97520
www.ashland.or.us
Tel: (541) 488-5350
Fax: (541) 552-2092
TTY: 800-735-2900
Michael W. Franell, City Attorney
Beth A. Lori, Assistant City Attorney
Sharlene P. Stephens, Legal Assistant/Claims Mgr.
Nancy Snow, Legal Secretary
~~,
PRINTED ON RECYCLED PAPER
Page 3 of 3
Philip Lang PA 2006-00069
April 25, 2006 C I T Y 0 F
ASHLAND
interpretation. Although the title to the ordinance reads, "Front Yard - General Exceptions",
subsection A does not specifically identify the referenced yards as front yards. Generally, the
text of an ordinance controls its title. Council could, therefore, reasonably interpret this
ordinance to extend to rear yards.
Several arguments, however, dictate against making an interpretation. One, the purpose of
setbacks would be defeated. Any yard could be used to determine the average of the setback
of the yard in question, whether it be front, side or rear. This would result in disparate yard
depths. Two, ALUO 18.68.11 OA has historically been interpreted to apply to front yards only,
as Planning Staff referenced in its September 10, 2002 Findings and Orders.
Three, there is no requirement you make this interpretation. The applicant is not asking you to
extend the scope of ALUO 18.68.11 OA. Instead, the applicant is asking you to find that
Attorney Nolte's opinion determined ALUO 18.68.11 OA applied to rear yards. As discussed
above, Attorney Nolte's opinion is confined to front yards.
I hope this was helpful.
Beth
~
LEGAL DEPARTMENT
20 East Main Street
Ashland, OR 97520
INWW.ashland.or.us
Tel: (541) 488-5350
Fax: (541) 552-2092
TTY: 800-735-2900
Michael W. Franell, City Attorney
Beth A. Lori, Assistant City Attorney
Sharlene P. Stephens, Legal AssistanUClaims Mgr.
Nancy Snow, Legal Secretary
r~'
PRINTED ON R~CYCLEO PAPER
CITY OF
ASHLAND
Council Communication
Update on the City's Water Conservation Activities
Meeting Date:
Department:
Contributing Depart.
Approval:
May 02, 2006
Electric/conservWf n
N/A
Gino Grimaldi )'
Primary Staff Contact: Dick Wanderscheid, 552-
2061 wandersd({I'ashland.or. us
Secondary Staff Contact: Robbin Pearce, 552-
2062 pearcer(il)ashland.oLus
Estimated Time: 20 minutes
Statement:
The City's efforts in conserving water date back to 1991 when the first draft study on Demand Side water
resources was delivered to the City. The purpose ofthis report is to delineate that history and update the
Mayor and Council on the City's progress in conserving water.
Background:
The City has commissioned at least four studies of our water supply by outside consultants. Those
studies were Montgomery Engineer, 1977; R.W. Beck, 1989; Synergic Resources Corporation (SRC),
1992; and Carrollo Engineers, 1998.
The last two studies evaluated Demand Side resources in addition to Supply Side resources. The SRC
report estimated the City could reduce summer demand by 500,000 gallons per day through an array of
Water Conservation activities, and the City has implemented a number of programs to achieve this goal.
The 1998 study performed by Carrollo found that after 5 years of program operation, the City had
achieved about 415,000 gallons of daily savings and included this demand reduction into the water supply
analysis that they performed for the City. Their water usage analysis for the years from 1993 to 1998
showed that water usage remained constant regardless of the fact that new water users were being added
to the system. Their conclusion was "the City has realized a significant reduction in demand due to
various conservation programs enlisted since 1992. The conservation programs are at least partially
responsible for the consistent water usage trend over the last several years."
The Carrollo study states "For planning purposes, we have assumed new conservation programs will be
implemented in the City, with a target emphasis of reducing outdoor water use. We have assumed that
the new conservation programs will result in an additional 20 percent reduction in summertime demands
from the three largest water usage account types (residential, multi-family and commercial). This
summertime conservation objective is considered aggressive, but is consistent with the City's overall
philosophy to implement proactive conservation programs."
The Corrollo plan projects summer daily water demand in 2050 to be 20 percent less because of
aggressive conservation programs. This translates into a total summer demand reduction of about
105,000,000 gallons. Assuming about 100 days in an irrigation season, savings during the June 1 st to
September 10th period would need to be about 1,050,000 gallons/day. This is double the demand
reduction target of the programs implemented after the SRC study.
1
r.,
How Will We Meet This Tareet?
Projecting conservation programs 45 years into the future must be done realizing these programs will no
doubt evolve into much different programs then what we can envision at present. Our existing programs
which were planned and launched in the early 1990's have already evolved, so we can safely say that
future programs will probably be different than how we envision them today.
With that caveat in mind, we will attempt to describe future and current offerings that make up the
intended strategy to achieve these savings:
1) Toilet Replacements
The City currently offers rebates for Ultra Low Flush (ULF) toilets that use 1.6 gal/flush.
New high efficiency toilets (HET's) using 1 gal/flush will soon be available and made
part of our retrofit program.
2) Showerhead Replacement
The City continues to offer free low flow showerheads to Ashland citizens and businesses
for retrofit purposes.
3) Efficient Washing Machines
Current rebates for replacement of these units with more efficient models will continue.
As technology continues to improve, new models will continue to reduce water used for
washing clothes.
4) Efficient Dishwashers
Rebates for replacement of older units with newer more efficient models will continue to
be a part of our programs. Here again, technological change will continue to make new
units more efficient than current ones.
5) Irrigation Audits
Since program savings clearly need to focus on summer demand reductions, Irrigation
Audits will become a much larger emphasis of our Demand side activities in future
programs offerings. Initially, this program has been based on education and information
but ultimately will probably need to eventually offer rebates, loans and/or discounted
hardware or bulk purchases to move this program to higher levels of penetration. Also
because this program is very labor intensive, it is safe to assume increased staffing costs
will be incurred to ensure this facet of the program is successful.
6) Leak Detection/Water Line Maintanence and Replacements
After the SRC report, the City implemented an aggressive Leak Detection and Repair
Program that utilized an outside contractor for implementation. After a few years of
testing, the City found that our aggressive maintanence and replacement program was
sufficient and actual testing has been discontinued on an annual basis. It may be prudent
to test the system every 5 years or so in the future if unaccounted for water creeps back
up to pre-testing levels.
7) Rates
Rate structure provides the stick that goes along with the carrot approach that our current
voluntary programs utilize. The SRC report recommended seasonal rates which would
give appropriate price signals to users by increasing rates during the summer when water
savings are the most important.
However, the implemented rate structure designed to encourage water use efficiently,
utilized increasing block rates to give year-round signals to high water users. As time
goes by and the City increases water rates, the option of seasonal rates should be
2
CITY OF
ASHLAND
evaluated again. While these type of rates do have equity issues there are way to exempt
low water users and still give appropriate price signals that encourage conservation. The
City needs to utilize this tool to ensure that what ever additional water savings that are
needed for the 20% goal is achieved.
8) Codes
At the time of the SRC report, there was a recommendation that the City work to get
plumbing code amendments to require ULF toilets and low flow showerheads. These
codes were adopted in 1992. Savings because of the code adoption is included for both
current and future estimates.
9) New Technology
While it is impossible to predict what new technologies will become available, it is safe
to assume that there will be breakthroughs which will no doubt allow new features to be
brought into our Water Conservation programs.
Weather Based Irrigation- The fasted developing water oriented technology is Weather
based irrigation. Research shows weather based irrigation can significantly reduce
summer time peak water use. Staff is actively researching the most appropriate
technology for our City with the intent to propose a new program that includes the
following:
Computer Technology, Less Expensive microprocessors and Internet Connectivitv- Will
probably all be utilized in ways that could control appliances and irrigations systems and
thus make them more efficient users of water. While making accurate estimates of the
savings available would be very difficult, it is safe to assume some conservation savings
will be available from technology which doesn't exist today.
Catchment-Water catchment is a proven process in many parts of the world. This process
allows rainwater to be caught-when it falls and held until it is needed. Staff is currently
coordinating with the planning and building department staff to development a permitting
process.
Reuse-There will be emerging reuse opportunities at the home, business and institutional
levels. Also, there is a significant opportunity for use of the City's Waste Water effluent.
Government/Institutional/Large Commercial Program -The Ashland Park's Department
has implemented a real time weather station irrigation system which has already saved
significant amounts of water during the irrigation system. Allowing other large users
access to that information or a similar type of system could help large irrigators to reduce
their summer demand. Also, The Conservation Staff has recently increased their
knowledge of other commercial non-irrigation/large user audits and this activity will
become more of a priority in the future and holds significant and untapped potential.
10) Other
Public Education: Staff is available on request for events, presentations or high bill complaints.
Articles are regularly included in the City Source as well as advertisements in the local
newspaper and radio. Program information is made available to all the local retailers.
3
r~'
High Capacity Customers: Staff coordinates with the utility office to be available for information
and or review for high capacity customers, commercial or industrial accounts and high bill
complaints.
Update for Ordinance: Staff is in the process of reviewing the applicable portions of the Site
Design and Use Standards to update the landscape and irrigation requirements.
Summary:
The City has solid history of successfully acquiring Water conservation savings. Programs have been
operated for over 13 years and we have learned much and adapted programs based on our program
operation experience. We plan on continuing to use adaptive management techniques to launch new
initiatives and modify both new and old programs.
We have prepared 2 tables which layout some recent water use numbers and also provide a current
snapshot of our best estimate of how much savings can be achieved. This analysis shows that currently
our programs have saved nearly 440,000 gallons of water per day. Our projection for the year 2050 is
nearly 1.2 million gallons of water per day during the irrigation season. As you can see, the 20% savings
target of 1,050,000 gal/day seems very realistic and attainable. To achieve these estimates the City will
need to not only continue to fund conservation programs but will probably also need to increase both
program funding and staffing in future years, especially in the area of Irrigation auditing and
Government/Institutional and Large Commercial Programs.
Related City Policies:
The City has numerous City polices that encourage wise resource usages and also our current Water
Mater Plan as completed by Carrollo engineers in 1998, assumed a 20% Conservation savings by 2050.
Council Options:
Informational purposes only, no action needed.
Staff Recommendation:
N/A
Potential Motions:
N/A
Attachments:
Tables 1 & 2
4
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CITY OF
ASHLAND
Council Communication
Meeting Date: May 2, 2006
Department: Legal J
Contributing Departments:
Approval: Gino Grimaldi
ALUO 18.68.050 Interpretation
Primary Staff Contact: Michael W. Franell ,~If-
E-mail: franellm@ashland.or.us/fl
Secondary Staff Contact:
E-mail:
Estimated Time: 30 minutes
Statement:
At the City Council meeting on March 21 , 2006, the City Council considered issues around the interpretation or ALUO
18.68.050. The legal department had issued an opinion that in regards to the 20 feet front yard setback set forth in ALUO
18.68.050, there is not any interpretation to be made as the language in the ordinance is clear and unambiguous. However,
at the March 21 st Council meeting, legal did indicate that there may be an ambiguity in ALUO 18.08.420 that requires an
interpretation that could bear on the outcome of the application of ALUO 18.68.050. Action was delayed on that discussion
to permit a more informed discussion.
Background:
In connection with the proposed Northlight project on the old Copeland Lumber site, the legal department was asked to
review and give an opinion on the application of ALUO 18.68.050 to that particular project.
ALUO 18.68.050 reads:
To permit or afford better light, air and vision on more heavily traveled streets and on streets of substandard width,
to protect arterial streets, and to permit the eventual widening of hereinafter named streets, every yard abutting a
street, or portion thereof, shall be measured from the special base line setbacks listed below instead of the lot line
separating the lot from the street.
Street
East Main Street, between City
limits and Lithia Way
Ashland Street (Highway 66) between
City limits and Siskiyou Boulevard
Setback
35 feet
65 feet
Also, front yards for properties abutting all arterial streets shall be no less than twenty (20) feet, with the exception
of the C-1-D district.
Attached is a copy of the legal analysis provided to the planning commission in August 2005, outlining the issue and the
relevant sections of the code that support that analysis. Since the ordinance specifically refers to front yards, and "front
yards" are defined in our code, we are bound to apply the 20 feet front yard only to those properties which have front yards
along arterials. However, the potential ambiguity comes from the definition of front lot line. ALUO 18.08.420 defines front lot
line as:
In the case of an interior lot, the lot line separating the lot from the street other than an alley. A corner
lot shall have one (1) street line considered the front lot line. The narrower street frontage shall be the
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front lot line except when the Staff Advisor determines topographical or access problems make such a
designation impractical.
The ambiguity relates to a staff advisor determination that "access" problems made the normal designation of
the narrower frontage for a comer lot as the front lot line impractical. The code does not give any indication as
to what access it is referring. If it is referring to vehicular access, the transportation system plan encourages
vehicular access to be from the lesser traveled street for comer lots and would be consistent with the designation
of the First Street frontage as the front lot line and front yard for the purposes of applying the ALVa 18.68.050
special set back. However, if the access being referred to is pedestrian access, the downtown design standards
encourage the building front for pedestrian access to situated toward the busier street and would be consistent
with a front yard designation along Lithia way. Because there is an ambiguity, the Council needs to determine
which access is being referred to.
Related City Policies:
Transportation System Plan
Downtown Design Standards
Council Options:
If the Council determines that the access referred to in ALUO 18.08.420 is referring to vehicular access and the Council is
satisfied with the resulting application of ALUO 18.68.050, the Council should indicate its interpretation of ALUO 18.08.420
and need not take any additional action.
If the Council determines that the access referred to in ALUO 18.08.420 is referring to vehicular access, and the Council is
unhappy with the resulting application of ALUO 18.68.050, the Council should indicate direct staff to prepare an ordinance
amendment changing the code to be more in line with Council intent.
If the Council determines the access referred to in ALUO 18.08.420 is referring to pedestrian access, the Council should
indicate that interpretation and could also indicate that for properties (commercial or residential or both) with one frontage
along an arterial the front lot line should be along the arterial.
Staff Recommendation:
After considering input from the Planning Department in regards to how planning practices will be affected, render the
interpretation that most closely accomplishes desired Council policy.
Potential Motions:
I move the Council interpret ALUO 18.08.420 is referring to vehicular access.
I move the Council direct staff to submit the issue regarding special setbacks to the Planning Commission for their
recommendation on an ordinance change applying the 20 feet minimum yard requirement to all yards fronting along arterial
streets, with the exception of the C1-D zone.
I move the Council interpret ALUO 18.08.420 is referring to pedestrian access for (commercial properties/residential
properties/all properties) when the property is on a corner lot with one street being an arterial and that consistent with
downtown design standards all corner lots in the downtown overlay area which sit adjacent to an arterial street shall have
the front lot line along the arterial street.
Attachments:
Legal Memorandum dated August 23, 2005.
~~,
CITY OF
ASHLAND
Memo
DATE:
TO:
FROM:
RE:
May 27,2005
Planning Commission
Mike Reeder, Assistant City Attorney
Northlight Site Review Approval (P A 2005-00084)-Legal Issue Regarding Section
18.68.050, 20-foot Special Setback Requirement
This memorandum is the Legal Department's official opinion regarding the applicability of Ashland
Municipal Code Section (ALVa) 18.68.050.
Issue: Does the 20-foot setback requirement of Section 18.68.050 Apply to this Application?
It is the Legal Department's opinion that ALVa 18.68.050 "Special Setbacks Requirements" require
this application to have a 20-foot front yard setback.
ALVa 18.68.050 reads:
To permit or afford better light, air and vision on more heavily traveled streets and on streets of
substandard width, to protect arterial streets, and to permit the eventual widening of hereinafter
named streets, every yard abutting a street, or portion thereof, shall be measured from the special
base line setbacks listed below instead of the lot line separating the lot from the street.
Street Setback
East Main Street, between City
limits and Lithia Way 35 feet
Ashland Street (Highway 66) between
City limits and Siskiyou Boulevard 65 feet
Also, front yards for properties abutting all arterial streets shall be no less than twenty (20) feet, with
the exception of the C-l-D district.
ALVa 18.32.040.A states:
There shall be no lot area, width, coverage, front yard, side yard, or rear yard, except as required
under the Off-Street Parking and Solar Access Chapters; where required or increased for conditional
uses; where required by the Site Review Chapter or where abutting a residential district, where such
setback shall be maintained at ten feet per story for rear yards and ten feet for side yards.
CITY OF ASHLAND
Legal Department
20 East Main Street
Ashland, OR 97520
www.ashland.or.us
Tel: 541-488-5350
Fax: 541-552-2092
TTY: 800-735-2900
Michael W. Franell, City Attorney
Micheal M. Reeder, Assistant City Attorney
Sharlene P. Stephens, Legal Assistant/Claims Manager
Nancy Snow, Legal Secretary
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There is no conflict between ALVO 18.68.050 and ALVO 18.32.040.A. ALVO 18.32.040.A does not
prohibit front (or side or rear) yard setbacks as it may appear on first reading. Rather, this section
should be properly read to mean that there shall be not any setback requirements in the C-l zoning
district except as specifically required (i.e. Off-Street Parking, Solar Access, etc.). This code section is
poorly drafted, but must be read to permit rather than require yard setbacks. Therefore, the fact that
development in C-l zones generally are not required to have yard setbacks, does not therefore make the
Special Setbacks requirements of ALVO 18.68.050 inapplicable. Furthermore, since both C-l and C-l-
D have identical yard setback requirements, it is evident that the drafters specifically intended to exclude
only C-I-D from the Special Setback requirements of ALVO 18.68.050.
Case law clearly limits the Planning Commission's ability to interpret ALVO 18.32.040.A to prohibit
yard setbacks (thereby producing a conflict between ALVO 18.68.050 and ALVO 18.32.040.A. The
rules of statutory construction, established by the Oregon Supreme Court and followed by LVBA
require us to assume that the drafters ofthe seemingly conflicting ordinances did not intend for such
provisions to conflict. PG&E v. BOLl, 317 Or 606,611 (1993). LVBA has also held that where code
provisions may, but do not necessarily conflict with one another, depending on how broadly the
provisions are interpreted or applied, the local government should interpret the two provisions, if
possible, to harmonize and give effect to each. Hough v. City of Redmond, 34 Or LVBA 478 (1997).
These two ordinances can be, and therefore must be, read harmoniously. If, and only if, the seemingly
conflicting ordinances cannot be read harmoniously, then we look at how to resolve conflicting
ordinances. See PG&E, 317 Or at 611-612. The Oregon Court of Appeals also held that local
governments may not interpret their ordinances to create a conflict where none exist. Goose Hollow
Foothills League v. City of Portland, 117 Or App 211, 216 (1992). If the ordinances can be read in
harmony, there is no room for interpretation by the Planning Commission.
Lithia Way is an arterial street. The subject property is within a C-l zoning district. Front yards for
properties abutting all arterial streets shall be no less than 20 feet, with the exception ofC-I-D.
Although front yards are not required in C-l zones, they are also not prohibited. When abutting an
arterial street, the special setback requirements of 18.68.050 apply (excepting C-I-D). The fact that the
ordinance specifically excludes C-I-D is an important factor to consider in understanding that the
special setback requirements of 18.68.050 apply to all properties abutting all arterials, except for C-I-D.
We cannot read more into the ordinance than already exists. We must assume that omitting C-1 from
the special setbacks requirements was purposeful. PG&E, 317 Or at 611 (quoting Emerald PUD v.
p.p&L, 302 Or 256,269). Since the drafters of the ordinance knew to exempt C-I-D from the special
setbacks requirements, we must assume that they intended not to include C-l (or any other district). See
Church v. Grant County, 187 Or App 518, 526 (2003). We must look at the special setback
requirements of 18.68.050 like an "overlay" ordinance that applies to every zoning district except C-l-
D. The general policy of 18.32 is that front yard setbacks in C-l are not required. The specific policy of
18.68.050 is that at least 20-foot setbacks for all arterials throughout the City, except in C-I-D are
needed to protect other more important city interests. Therefore, since front yards are not prohibited in
C-l, there is no conflict between Section 18.68.050 and Section 18.32.040. We must assume that the
drafters of the ordinance intended Section 18.68.050 to be applicable to every part of the city, except for,
and only except for, the C-I-D zoning district. Therefore, there is no room for interpreting each
ordinance as conflicting.
2
CITY OF ASHLAND
Legal Department
20 East Main Street
Ashland, OR 97520
www.ashland.or.us
Tel: 541-488-5350
Fax: 541-552-2092
TTY: 8()()-735-2900
Michael W. Franell, City Attorney
Micheal M. Reeder, Assistant City Attorney
Sharlene P. Stephens, Legal Assistant/Claims Manager
Nancy Snow, Legal Secretary
r.,
CITY OF
ASHLAND
Council Communication
Authorization to Dispose of Surplus Property in Excess of $10,000
Meeting Date:
Department:
Contributing Departments:
Approval:
May 2,2006
Administrative Services
Finance f&
Gino Grimaldi
City Administrator ("
Primary Staff Contact:
Email:
Secondary Staff Contact:
Email:
Estimated Time:
Lee Tuneberg ~/
tuneberl@ashland.or.us
15 Minutes
Statement:
This Council action authorizes the Purchasing Agent (Finance Director) to dispose of in an appropriate
fashion, personal property owned by the City and deemed surplus by the custodial department(s).
Background:
Section 2.50.090 ofthe AMC authorizes the Purchasing Agent to dispose of surplus personal property by
any means determined to be in the best interests of the City. If such property has a residual value greater
than $10,000, City Council authorization will be obtained prior to disposal.
Attached is a list of personal property purchased or acquired through normal city operations that has been
considered surplus by the custodial department. The custodial department(s) has already checked with
other departments to ensure no other part of the agency has a bona fide need for the items listed.
The proposed Manner of Disposal is a sealed bid auction. The auction will be scheduled pending the
approval of the City Council. There are advertising requirements for the sealed bid auction process; the
auction will be scheduled for a date in Mayor June of 2006 that allows the City to meet those advertising
requirements.
A follow-up report to this request will be prepared when the listed items are gone. Also attached is a
report from the sale of surplus items on May 4, 2005.
Related City Policies
None.
Council Options:
1. Approve the disposal in the manner deemed best by the Finance Director.
2. Approve the disposal but by some other means.
3. Deny disposal until some future date.
Staff Recommendation:
Authorize the Finance Director to dispose of the surplus property.
1
r.l'
Potential Motions:
The Council move to authorize the Finance Director to dispose of the surplus property included in the
communication in accordance with AMC Section 2.50.090.
Attachments:
April 2006 Equipment Surplus List
May 2005 Equipment Surplus List Results of Sealed Bid Auction
2
Sealed Bid Auction
Surplus Eauipment Shop Number Estimated Value Minimum Value
(Click to see Picture) (Blue Book)
1.1999 Oldsmobile Intrigue Picture #381 $3,930 $2,500
VIN: 1G3WH52H7XF374244
2.2003 Ford Crown Victoria Picture #458 $3,500 $1,800
VIN: 2FAFP71W73X154833
3. 1997 Ford Ranger Picture #306 $3,860 $1 ,800
VIN: 1 FTCR11 U7VPB52463
4.1991 Chevrolet Pickup Picture #117 $3,035 $1,500
VIN: 1GCOK14K2MZ159357
5.1997 GMC Pickup Picture #292 $4,330 $2,500
VIN: 1GTEC14MXVZ517471
6.1992 Dodge Pickup Picture #126 $4,985 $4,000
VIN: 1B7KM36CINS621243
7.1996 Jeep Cherokee (Wrecked) Picture #277 $100 $1
VIN: 1J4FJ68S9TL224431
8.1991 GMC Top Kick - Jet Rodder Picture #120 $8,000 $6,000
VIN: 1GDP7H1JOMJ521053
9.1986 Ford F-800 -Flusher Picture #48 $4,000 $3,000
VIN: 1FDYF82K8GVA42181
10.Truck Tool Box Picture $25 $1
11. Overhead Hoist Picture $25 $1
12. Utility Trailer Picture #218T $200 $25
1999 Oldsmobile Intrigue
Shop #381
2003 Ford Crown Victoria
Shop # 458
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Shop #306
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CITY OF
ASHLAND
Council Communication
AFN Discussion
Meeting Date: May 2, 2006
Department: Administrative Servic
Contributing Departments: None
Approval: Gino Grimaldi
City Administrator
Primary Staff Contact: Lee Tuneberg ~
E-mail: tuneberl@ashland.or.us
Secondary Staff Contact:
E-mail:
Estimated Time: 15 Minutes
Statement:
This agenda item is to reserve a place and time for Council to discuss the information presented and discussed at the May
1, 2006, Study Session on the Ashland Fiber Network.
Background:
The packet includes a Study Session report from Information Technology Department on AFN and a report on potential
alternatives in generating revenue to pay AFN debt service from the Administrative Services Department.
Council may want to discuss the results of the study session prior to, but in conjunction with the discussion on debt service
alternatives.
Related City Policies:
None
Council Options:
Discuss the results of the Study Session or defer to future meeting awaiting information.
Staff Recommendation:
Staff recommends a discussion of the Study Session and debt service requirements for budgeting purposes.
Potential Motions:
N/A
Attachments:
None
r~'
CITY OF
ASHLAND
Council Communication
AFN Debt Service Alternatives for the City
Meeting Date: May 2, 2006
Department: Administrative~ S' es
Contributing Departments:
Approval: Gino Grimaldi "'S
Primary Staff Contact: Lee Tuneberg ,Qtf ^
E-mail: tuneberl@ashland.or.us
Secondary Staff Contact:
E-mail:
Estimated Time: 45 Minutes
Statement:
This communication provides Council with information on potential resources for paying the City's debt obligations relating to
Ashland Fiber Network.
Background:
The City has $15.5 million outstanding in full faith and credit revenue bonds for the construction and operation of the fiber
network to date. A "full faith and credit" obligation makes it an obligation of the City, not just the utility, and gives maximum
flexibility on the revenue streams used to pay the debt. In this case, we look first to AFN revenues but can utilize any other
legal sources necessary.
The approximate distribution of this debt is $9.0 million in capital costs and $6.5 million in operating losses. Debt service on
these bonds is interest only in the first few years with the first principal payment occurring in July 2007. FY 2006-07
semiannual payments will total $866,000, then $1,056,000 and $1,299,000 in the following two years. Annual payments will
level off at about $1.43 million in FY 2009-10.
Recently, AFN has been able to generate enough revenue to cover operational expenses but not meet debt service
requirements. Depreciation and capital refresh costs are also largely under-funded. To this point, intemal borrowing or
subsidies have provided the additional funds needed to meet AFN shortfalls. Without significant changes in revenue
streams and/or costs for AFN it is unlikely that rate increases for existing services can make up the shortfall.
In early FY 2005-06, Council approved and then repealed a $7.50 per account per month surcharge that would have
generated approximately $900,000 per year to meet short-term debt service needs of AFN. A surcharge would need to
grow to $12.00 per account per month to pay annual debt service when it levels off, and possibly more if other expenses are
to be subsidized or if some accounts are exempted from paying a part of the surcharge.
The surcharge was repealed in that it presented problems in fairness of application and collection. Council asked for
alternatives to the surcharge and this report provides some other ways the City could meet this obligation. Many of these
alternate ways have been discussed before and may include conflicts with other City goals or programs that are being
discussed. The December 6, 2005, Council Communication provided some of the requested information and applicable
data has been summarized here.
Below is a list of other ways to meet the fiscal requirements besides using the surcharge on electric accounts:
a. Annually transfer operational subsidies from other funds, in turn, minimizing fund balances and resulting in other
increases such as utility charges.
,.,
b. Divert part, or all, of the existing BPA surcharge from the Electric Fund to the Telecommunications Fund or the
Food & Beverage tax from Parks and Wastewater funds. The BPA Surcharae revenue source currently represents
approximately $1.1 million in FY 2006 proiections to end of year. The FY 2006-07 Proposed Budaet includes the
surcharae beina eliminated in favor of a 10% electric rate increase with a net affect on the customer of a 2%
increase. This change still includes many of the same issues as the proposed AFN surcharge.
c. Changing the allocation of the Food & Beverage Tax revenue has been suggested. Approximately $1.5 million will
be generated in FY 2006 for paying the debt on the wastewater treatment plant and $375,000 for open space.
Diverting this tax will greatly impact the Open Space program and/or sewer rates. Sewer rates could increase 50%
if the tax revenue was totally eliminated. Wastewater SDC charges could be adjusted to somewhat minimize the
impact to the utility bill.
d. Severely reduce or eliminate the $450,000 to $500,000 Internal Service Fund charge to the Telecommunications
Fund freeing monies to go toward debt service. The internal service costs are shared among end user funds,
allocated based upon a set of criteria that attempts to fairly prorate internal expenses. AFN is a smaller fund and
pays less than all the other utilities. An "incremental" approach to internal charges (attempting to only recover the
additional costs attributable to the newest service) could be the basis for justifying a much smaller charge to AFN,
resulting in a reduced amount of costs to be covered by rates. All things being equal, this would result in other
funds paying more for internal services or a potential shortfall in the Central Service Fund and possi~le cutbacks in
services city-wide.
e. Cutting specific programs or projects from other departmental budgets to transfer funds to AFN. The amount to be
generated through savings is limited by the cuts employed. The fiscal impact varies depending on what is cut and
could only be determined by the managing department. For example:
. In the other funds, identify open positions to be eliminated generating a subsidy transfer to AFN.
. Identify AFN as an economic tool and award grant monies from the Transient Occupancy Tax (TOT)
revenue to the Telecommunications Fund. Of the estimated $1.5 million revenue in the FY 2006-07
Proposed Budget, a minimum of $215,456 must be spent on tourism and the rest (approximately
$290,000) has been allocated per resolution 2004-32. The remaining two thirds of the revenue (about
$1,000,000) is general tax revenue to the General Fund. Any variation would require a change in
resolution(s) and will either deprive other economic or cultural groups of grant money or impact the
balancing of the General Fund Budget if the other 2/3 portion of the TOT revenue is directed to AFN.
f. limiting overall expenses in other departments and funds to generate an internal subsidy via operational transfer.
An example is limiting Material & Services Budget growth to 2% rather than 3% and shifting the difference to fund
transfers which could generate up to $297,000 but will have the same impact as transferring fund balances from
"healthy funds" and may still result in added rate and fee increases in other funds.
g. Cap revenue growth (resources) in other funds and provide the increased revenue amount (related to increased
activities rather than rate increases) as a subsidy to AFN. like other subsidies or transfers, this will eventually
result in a reduction in other services, lower fund balances or possible increases in other rates or fees to balance
other funds. The assumption here is that other funds can provide needed services at acceptable levels with less
revenue or less operational expenses.
h. Selling idle properties that are considered surplus and using the money for AFN debt service. This is limited by the
value of the properties the City is willing to sell. Each sale is a one-time infusion of cash. In 2004 Council reviewed
an inventory of unused land and some of them could be sold with the proceeds being used to payoff bonds or
reserved for debt service. This removes the "positive" impact sales revenue would have on another recipient fund.
i. Property taxes increase. Currently, the City leaves nearly $0.57 (over $960,000 in revenue) in taxing authority un-
levied each year. Property taxes could be used to pay part of the debt service on the full faith and credit bonds or
~;.,
to fund AFN operations. Doing so will remove or reduce the "reserve" of monies between the existing tax levies
and the maximum authority. The amount to be paid by taxes as opposed to fees or a surcharge may require a
policy on how the money is to be generated based upon how the annual debt service amount is to be split.
One perspective is to establish a surcharge at a small amount (average of $2 - $4 per utility bill with commercial
utility accounts paying more) and the remainder coming from property tax and other fees to meet total debt service.
Another way is to equate property tax to the portion of the debt service relating to the construction cost of the asset
or to the operating losses included in the debt.
Example: Use property taxes to pay for past AFN operating losses. The estimated operating loss portion of AFN's
debt service is 42% ($6.5 million/$15.5 million). Forty-two percent of the "level" annual debt service ($1.43 million *
42%) is $600,600 and that would require an additional levy of $.355/$1000. This would leave $.215/$1000 or
approximately $363,000 in tax revenue for other purposes or un-levied. In FY 2006-07, 42% of the $866,000 debt
service is $364,000 and that also equates to about $.215/$1000 of assessed value as an increase in the tax rate
reducing the $.57/$1000 of assessed value available to $.355 unused. The amount of other revenue needed from
fees and charges would be 58% or $502,000. That equates to a $4.20 surcharge per utility bill per month. A
comparison is attached with these perspectives and a comparison of the debt impact of the options considered by
the committee.
j. Employ other revenue streams to meet requirements. These alternatives will require considerable work, public
input and possibly participation through a vote. Potential new revenues include:
. Gas tax - Other agencies are implementing this tax because visitors help pay.
· Sales Tax - Ashland has this on prepared food but a new one could be broader based.
. Income Tax - Being considered throughout the state for various purposes.
· Entertainment Tax - A ticket tax has been considered many times but not implemented in Ashland.
The net result for most of the items above is a direct or indirect subsidy to AFN. New revenues that are paid by visitors may
be more palatable to citizens but there is no intuitive correlation between a new gas or sales tax to a fiber optic network and
related services like there is between the TOT or F&B taxes and tourism, Parks and Wastewater Treatment.
There are other, more lengthy steps that could be taken to reduce the impact of AFN's debt on the City. Foundations to
raise contributions, intergovernmental agreements to share costs, outsourcing or expanding operations, etc. may be
possible in the long run but cannot be developed as part of the annual budget process or without direction from Council.
An attachment of alternative revenue sources is attached.
In summary, there is little chance that a change in AFN operations will completely resolve debt service requirements. The
alternatives provided should be evaluated in a context recognizing that all or a significant part of the debt service will need to
paid for by other sources than those generated through AFN operations.
If AFN operations can pay for everything but debt service, then the amount needed in FY 2006-07 is the $866,000.
However, cash must be available July 15, 2006, to pay the interest amount of approximately $433,000. By June 30, 2006,
Council may need to transfer funds to assure adequate balances to make the cash payment early the next month.
A comparison of the original options is attached to show how a combination of revenue sources could be (would need to be)
employed depending on the chosen path.
Related City Policies:
None
'A'
Council Options:
Direct staff on the action desired based upon Council discussion.
Staff Recommendation:
Council identify which revenue streams staff should work on to ensure the debt service payments are made.
Potential Motions:
Council moves to direct staff to incorporate
pay the AFN debt service.
alternate revenue streams in the FY 2006-07 budget to
Attachments:
AFN Debt Service Alternatives
AFN Dept Payment Options - Impact to Pay Debt & AFN Options Scenarios
r~'
AFN Debt Service Alternatives
May 2, 2006
Item
Potential
Comment
a Ad hoc Operating Transfers To be determined Amount will fluctuate and is unreliable year to year
b Divert other revenue streams $1,100,000 BPA Surcharge revenue is currently 10% of Electric rate revenue
$1,800,000 Food & Beverage Tax: 1 % = $360,000
c Reduce Internal Charges to AFN $500,000 Requires other funds to pay more or reduce services/staff
d Eliminate programs in other funds To be determined Parks activities, band, grants, etc.
May negatively impact other services being provided
e
Limit expenses
$297,000 1% of City's total Materials & Services for FY 2005-06
May negatively impact other services being provided
f
Cap revenue growth
To be determined Similar to tax increment financing
May negatively impact other services being provided
9
Sell property
$1,500,000 Strawberry Lane parcels partially committed
$2,000,000 900 Acres across 1-5
To be determined Other miscellaneous lands
h
Raise property taxes
$900,000 Will reduce ability to use these funds to balance the budget
Create other local revenues:
Gas tax
Sales tax
Income tax
Entertainment tax
Requires further study for estimates to be made
Other agencies are implementing
In addition to existing prepared food tax.
Being considered by other agencies
$1/ticket - Live performances; could extend to movies & videos
City of Ashland
~. Debt Payment Options
Impact to Pay Debt $865,000 in FY 2006-07
Property tax Property tax One
Shared Pays 42% Pays 58% or the
Rate 500/0150% Rate (Losses) Rate (Asset) Rate Other
Property Tax $ 0.256 $ 433,000 $ 0.215 $ 364,000 $ 0.296 $ 501,000 $ 0,513 $ 866,000
(Estimated additional tax rate/$1000)
Utility charge/Surcharge $ 3.60 433,000 $ 4.20 502,000 $ 3.05 365,000 $ 7.25 866,000
(Average charge/month/customer)
$ 866,000 $ 866,000 $ 866,000
City of Ashland
Debt Payment Options
Impact to Pay Debt in Future Years
Shared
Rate 50%/50%
Property tax
Pays 42%
Rate (Losses)
Property tax
Pays 58%
Rate (Asset)
Rate
One
or the
Other
Property Tax
(Estimated additional tax rate/$1000)
$0.423 $ 715,000
$0.355 $ 600,600
$ 0.491 $ 830,000
Insufficient tax rate
Utility charge/Surcharge
(Average charge/month/customer)
$ 5.95
715,000
$ 6.90
829,400
$ 5.00
600,000
$ 12.00
1,440,000
$ 1,430,000
$1,430,000
$ 1,430,000
City of Ashland
AFN Options Scenarios
Impact to Pay Maximum Debt $1.430,000
Sell AFN
Open Payoff Cease
Rate Carrier" Rate Spin Off Rate 1/3rd of Debt Rate Operations
Property Tax $ . $ $ 0.355 $ 600,600 $ 0.354 $ 598,100 $ 0.490 $ 829,400
(Estimated additional tax rate/$1000)
Contribution from foundation (estimate) 349,400
Utility charge/Surcharge $12.00 1,440,000 $ 4.00 480,000 $ 3.00 360,000 $ 5.00 600,600
(Average charge/month/customer)
$1,440,000 $1,430,000 $ 958,100 $ 1,430,000
* Assumes AFN rates & fees pay for ongoing operations
DOCUMENTS SUBMITTED AT THE
MAY 2, 2006
CITY COUNCIL MEETING
( ;;tV'"/'
J City Recorder
fu6Lt t ~fY\
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-
Hi,
We will be out of town at the next council meeting. I
understand you do read letters to the City Council. I
would like you to read my letter to them. This is an
issue I feel strongly about and I would like to be heard.
Thank you for providing this service to citizens like
myself who are unable to attend every council meeting.
Gratefully,
Mary Margaret Modesitt
541-482-0863
540 South Mountain Avenue
Ashland, Oregon 97520
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Thank You Members of the City Council and Citizens of
Ashland for giving me this opportunity to speak.
I am speaking of the need for an Interim Police Chief and
the desirability of apppointing former Police Chief Scott
Fleuter to fill that position.
In the struggle to reconcile the needs of a democratic
society with our own domestic security we need thoughtful
officers who will empower neighborhoods, build coalitions
and maintain public order. We know Scott Fleuter is such a
man. He is also a twenty year veteran of law enforcement.
Scott has pursued higher education in his field of law
enforcement. He has his eyes open to the world we live in
where people have real problems-serious problems in which
a "Hug and Release" attitude is not an option. This city
mirrors our society and we have Meth and other drug
problems, theft, we've even had a couple of murders,just
like the bigger cities...we just don't have as many
criminals among our 20,000 citizens.
Scott has experience interacting with the community,
working with youth,listening to victims, communicating
with community leaders, working with service agencies and
involving the police department in crime prevention.
This city often has only one or two officers on duty per
shift. What if more than one or two citizens need help?
My husband and I have been long time volunteers in this
community and Scott Fleuter is the only official who
ever took the time to see what we did as volunteers.
Scott was very ill with Lupus but it is a disease like
diabetes that can be managed. And Scott's is under
control.
Gino Grimaldi said about Scott, "He brings a certain
philosophy and quality to the police department. The
police chief needs to be a person who has an understanding
of the corrmunity and Scott has that understanding."
Ms. Hartzell, in your email to me you stated you wanted
someone from outside the corrmunity and this individual
would be charged with a very specific list of tasks. I can
only hope you meant enforcing the law because someone who
doesn't know our corrmunity will take time to get
acclimated and that will allow problems to fester and slow
down any and every response.
Because of Scott Fleuter, Ashland Police Department was
one of only five in Oregon to be awarded a state
certificate of accreditation. Meaning the department
would follow more than 100 legal and ethical standards,
lessening the likelihood of lawsuits and ensuring police
accountability. We lost that accreditation in March.
Professionalism in police officers is a desirable trait.
We need Scott Fleuter because he is a professional law
enforcement officer.
We believe it is short-sighted and perhaps even foolish
not to place Scott Fleuter in a position where he can take
charge and produce results instantly.
Mary Margaret and Bill Modesitt
540 South Mountain Avenue
Ashland, Oregon 97520
541-482-0863
m3andbl@opendoor.com
2 May 2006 .
Ashland City Council
20 East Main St
Ashland, OR 97520
310 Oak Street
c/o P.o. Box 201
Ashland, OR 87520
Re: Sign code revision for buildings with more than
two business frontages
Dear Council Members,
Please see the folloWing pages regarding the sign code revision forwarded to
you in the summer by the Planning Commission.
We believe we understand the principal concem of the Council, and we added
language to ensure business frontages in excess of two will not be as prominently
.signed- as the two primary frontages. An allowable sign area of 50% for the third
business frontage and 250/0 for the fourth business frontage business frontages of what
might be permitted for the two designated primary business frontages should enable a
business to identify itself, lessen the visual impad, and deal with unintended
consequences.
it seems that it is likely that trying to restrict the number of signs any given
business may have to two sides of a building may be a reslric1ion of content Thus,
since it ia apparent that there are buildings that have business frontages on more than
two sides, the best way to deal with undesirable impact is to reduce the size permitted.
Our tenants at 130 -A- Street do want, need and deserve signs. We hope this
modification will ensure they may have them soon.
We do not believe sign applications should trigger site reviews. Other
applications already do that
Thank you.
Sincerely,
~~
488-0407
Barbara Thompson.
SECTION 18.96.080 Commercial-Downtown Overlay District (C-I-D).
Signs in the Commercial-Downtown Overlay District shall conform to the following regulations:
A. Special Provisions. .
1. Frontage. The number and use of signs allowed by virtue of a given business
~ frontage shall be placed only upon such business frontage. and Be huileiBg 88811 8e
- r 9F88it88 \...ith 1R8F8 t:R8R tVle 8Y-:_Mll wat8ge~lfcx bu'dings with multiple business
frontages the sign area for business frontages exceeding two shall be 50%
for the lI,ird side and 25% for the fourll, side of the nOf1lJal area pennitted.
2. Aggregate number ot signs.~ The aggregate number of signs for each business shall
be two signs for each business frontage (a frontage with an entrance/exit open to the
general public). .
3. Material. No sign in the Commercial-Downtown Overlay District shall use plastic as
part of the exterior visual effects of the sign.
4. Aggregate area of signs. The aggregate area of all signs established by and located
on a given street frontage shall not exceed an area equal to one square foot for each
lineal foot of street frontage. Aggregate area shall not include nameplates, and real
estate and construction signs.
B. Types of Signs Permitted.
1. Wall Signs. .
a. Number. Two signs per building frontage shall be permitted for each
business, or one sign per frontage for a group of businesses occupying a
single common space or suite.
b. Area. Total sign area shall not be more than one square fOQt of sign area for
one lineal foot of legal business frontage. This area shall not exceed sixty
square feet.
c. Projection. Signs may project a maximum of eigliteen inches from the face'
of the building to which they are at~ached, provided the lowest portion of the
sign is at least eight feet above grade. Any portion lower than eight feet may
only project four inches.
d. Extension above roof line. Sings may not project above the roof or eave line
of the building.
2. Ground Signs.
a. Number. One sign, in lieu of a wall sign, shall be pennitted for eaeh lot with
a street frontage in excess of fifty lineal feet. Comer lots can count one street
frontage. Two or more parcels of less than fifty feet may be combined for
purposes of meeting the foregoing standard. .
b. Area. Signs shall not exceed an area of one square foot for each two lineal
feet of street frontage, with a maximum area of sixty square feet per sign.
c. Placement. Signs shall be placed so that no sign or portion thereof shall
extend beyond any property line of the premises on which such sign is
located. Signs on comer properties shall also comply with the vision
clearance provisions of Section 18.96.060(F).
d. Height. No ground sign shall be in excess of five feet above grade.
3. Marquee or Awning Signs.
a. Number. A maximum of two signs shall be permitted for each business
frontage in lieu of wall signs.
b. Area. Signs shall not exceed the permitted aggregate sign area not taken up
by a wall sign.
c. Projection. Signs may not project beyond the face of the marquee if
suspended, or above the face of the marquee if attached to and parallel to the
face of the ~arquee.
d. Height. Signs shall have a maximum face height of nine inches if placed
below the marquee.
e. Clearance above grade. The lowest portion of a sign attached to a marquee
shall not be less than seven feet, six inches above grade.
f. Signs painted on a marquee. Signs can be painted on the marquee in lieu of
. wall signs provided the signs do not exceed the permitted aggregate sign area
not taken up by wall signs.
4. Projection Signs.
a. Number. One sign shall be permitted for each business or group of
businesses occupying a single common space or suite in lieu of a wall sign.
b. Area. Except for marquee or awning signs, a projecting sign shall not exceed
an area of one square foot for each two feet of lineal business frontage that is
not already utilized by a wall sign. The maximum area of any projecting sign
shall be 15 square feet. .
c. Projection. Signs may project from the face of the building to which they are
attached a maximum of two feet if located eight feet above grade, or three
feet iflocated nine feet above grade or more.
d. Height and extension above roof line. Signs shall not extend above the
roofline, eave or parapet wall of the building to which they are attached, or be
lower than eight feet above grade.
e. Limitation on placement. No projecting sign shall be placed on any frontage
on an arterial street as designated in the Ashland Comprehensive Plan.
SECTION 18.96.090 Commercial, Industrial and Employment Districts.
Signs in commercial, industrial and employment districts, excepting the Downtown-Commercial
Overlay Oistrict and the Freeway Overlay District, shall conform to the following regulations:
A. Special Provisions.
l. Frontage. .The number and area of signs allowed by virtue of a given business
+ frontage shall be placed only upon such business fronta~e and Kg lnlilaiKg BRall ~8
- ereElitea with Blore tRaa t...~ hysio8&8 fnmtag"; for buHdings with mullifJIe-buSirieSs
frontages tile sign area for business frontages exceeding two Sl1811 be 50%
for IIle Ulird side 8!,d 25% for tIJe tolirlll side of tile nOl111al area pel111ilted. .
2. Aggregate number of signs. The aggregate number of signs for edch business shall
be two signs for each business frontage (a frontage with an entrance/exit open to the
general public).
3. Aggregate area of signs. The aggregate area of all signs established by and located
on a given street frontage, shall not exceed an area equal to one square foot. of sign
area for each lineal foot of street frontage. Aggregate area shall not include
nameplates. and temoorarv real estate and construction signs.
... I .&. - - ~
B. Types of Signs Permitted.
1. Wall Signs.
a. Number. Two signs per building frontage shall be pennitted for each business,
or one sign per frontage for a group of businesses occupying a single conUllon
space or suite.
b." Area. Total sign area shall not be more than one square foot of sign area for one
lineal foot of legal business frontage. This area shall not exceed sixty square
feet.
c. Projection. Except for marquee or awning signs, a projecting sign may project a
maximum of eighteen inches from the face of the building to which they are
attached, provided the lowest portion of the sign is at least eight feet above grade.
Any portion lower than eigllt feet can only project four inches.
d. Extension above roof line. Signs may not project above the roof or eave line of
the building.
2. Ground Signs.
a. Number. One'sign shall be permitted for each lot with a street frontage in excess
of fifty lineal feet. Comer lots can count both street frontages in detennining the
lineal feet of the street frontage but only one ground sign is pennitted on comer
lots. Two or more parcels of less than fifty feet may be combined for purposes of
meeting the foregoing standard. ,
b. Area. Signs shall not exceed an area of one square foot for each two lineal feet of
street frontage, with a maximum area of sixty square feet per sign.
c. Placement. Signs shall be placed so that no sign or portion thereof shall extend
beyond any property line of the premises on which such sign is located. Signs on
comer properties shall also comply with the vision clearance provisions of
Section 18.96.060(F).
d. Height. No ground sign shall be in excess of five feet above grade.
3. Awning or Marquee Signs. .
a. Number. Two signs shall be pemlitted for each business frontage in lieu of wall
signs. .
b. Area. Signs shall not exceed the pennitted aggregate sign area not taken up by a
wall sign. "
c. Projection. Signs may not project beyond the face of the marquee if suspended,
or above or below the face of the marquee if attached to and patallel to the face
of the marquee.
d. Height. Signs shall have a maximum face height of nine inches if attached to the
marquee.
e. Clearance above grade. The lowest portion of a sign attached to a marquee shall
not be less than seven feet, six inches above grade.
f. "Signs painted on a marquee. Signs can be painted on the marquee in lieu of
wall sign provided the signs do not exceed the pennitted aggregate sign area not
taken up by wall signs.