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HomeMy WebLinkAbout1997-039 Contract - Afseth & Associates AFSETH & ASSOCIATES, ARCHITECTS A.J.A. MEDFORD, OREGON 97501 (503) 734-7707 FAX (503) 772-0426 LETTER OF TRANSMllTAL TO CIIY OF ASHLAND SERVICE CENTER 90 NORTH MOUNTAIN AVENUE ASHLAND, OREGON 97520 DATE JOB NO. Apr21,1997 9734 ATTENTION MIKE BIONDI RE SERVICES CONTRACT FOR ADMINISTRATIVE DEPARTMENT SCHEMATIC DESIGN WE ARE SENDING YOU 0 ATTACHED 0 UNDER SEPARATE COVER VIA THE FOllOWING ITEMS: o SHOP DRAWINGS 0 PRINTS o PLANS o SAMPLES o SPECIFICATIONS D COPY OF lETTER D CHANGE ORDER D COPIES DATE NO DESCRIPTION 2 SERVICE CONSTRACTS, SIGNED BYTHIS OFFICE, ACCOMPANIED BY ATTACHED INSURANCE DOCUMENTS FOR THIS OFFICE. THESE ARE TRANSMITTED AS CHECKED BELOW: o FOR APPROVAL D APPROVED AS SUBMITTED o FOR YOUR USE o AS REQUESTED o FOR REVIEW o FOR BIDS DUE D APPROVED AS NOTED D RETURNED FOR CORRECTIONS o o RESUBMIT o SUBMIT o RETURN COPIES FOR APPROVAL COPIES FOR DISTRIBUTION CORRECTED PRINTS 19 o PRINTS RETURNED AFTER lOAN TO US REMARKS: PLEASE SIGN AND RETURN ONE COPY TO THIS OFFICE. PLEASE LET US KNOW IF ADDITIONAL INFORMATION IS NEEDED. COPY TO SIGNED GARY N AFSETH, NCARB CITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $15,000 CITY OF ASHLAND, (CITY) Afseth & Associates, Architects A.IA (CONSULTANT) 20 East Main Street 29 South Grape Ashland, Oregon 97520 Medford, Oregon 97501 (541) 488-6002 FAX: (541) 488-5311 Telephone: (541) 734-7707 FAX: (541) 772-0426 AGREEMENT DATE: April 9, 1997 13. BEGINNING DATE: ""\-\O-cr1 14. COMPENSATION: $5,OOO.OOGot- -\-0 (C:x~.~"'-'~) ~3. COMPLETION DATE: b ~ \ -~t- 11. SERVICES TO BE PROVIDED: Develop schematic design document illustrating space allocations for each department within the administrative space study. This document will illustrate floor plans and changes to the exterior and will be rendered suitable for presentation. This schematic design work excludes the services of structural, mechanical, and electrical engineers. It is limited to architectural services only. ADDITIONAL TERMS: CITY AND CONSULTANT AGREE: 1, All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Consultant shall also procure and maintain a current City of Ashland business license, 3. Completion Date: Consultant shall start performing the service under this contract by the date indicated above and complete the service by the completion date indicated above. 4, Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum of specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice, Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination, 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6, Statutory Reauirements: ORS 279,312, 279.314, 279.316 and 279.320 are made part of this contract. 7, Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract.) Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 8, Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 9. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Consultant shall provide City with adequate proof of workers' compensation coverage. C:msu!tant is a subject employer that will comply with ORS 656,017. 10, Insurance: Consultant shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, professional errors and omissions, products and compieted operations and comprehensive automobile iiability including owned and non-owned automobiles, The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injurry and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Uability coverage shall be provided on an 'occurrence' not "claims" basis, The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any services by Consultant under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. A certificate which states merely that the issuing company "will endeavor to mail" written notice is unacceptable, 11. Assianment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City, Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. BY CITY OF ASHLAND: ~1--:Z-'7) (City Dept. Head) Date. (City Attorney) Date: 'l.: / Its ~C It Fed.ID# 13-JJI~OI?? All correspondence and invoices must show this PURCHASE ORDER THE CITY OF ASHLAND CITY HALL 20 E. MAIN STREET ASHLAND, OREGON 97520 FAX (541) 488-5320 N~ . 3306 . . PURCHASE QflDEADATE 04':";10;"'97 . DAn: NEeQED SHIP ViA. R!=OU.ISITION NO. TO Afseth & Associates Architects AlA 29 S. Grape Street Medford, Oregon 97501 SHIP TOi . Clty."q;f Ashland . ..C;i.i;:!y..lIa+l'" ,.; ,...;,.;.~:~I~~~~0.;~j.;i.~j";"',,; ";,~;, . PLEASE NOTE: Advise when shipment will be made by acknowledging this order at once. Mail all invoices to CITY OF ASHLAND, ASHLAND, OREGON ... OEKRtPT!()ff ."$~. NO; .. .. QVA,"" Develope scgematic design document illustrating space allocations for each department within the administrative space study. (Not to exceed $5,000.00) 410-01-702.150 BY PURCHASING AGENT C'NA ARCHITECTS/ENGINEERS "',; DECLARATIONS For All the Commitments You Make" AGENCY BRANCH PREFIX POLICY NUMBER 056124 970 SFP 11-378-78-32 INSURANCE IS PROVIDED BY CONTINENTAL CASUALTY COMPANY, CNA PLAZA, CHICAGO, IL 60685, A STOCK INSURANCE COMPANY, HEREIN CALLED WE, US, OR OUR. 1. NAMED INSURED: GARY N. AFSETH ARCHITECT, A.LA. NOTICE THIS IS A CLAIMS-MADE POLICY. PLEASE READ THIS POLICY CARE- FULLY AND DISCUSS THE COVER- AGE WITH YOUR INSURANCE AGENT. THE LIMITS OF LIABILITY STATED IN THE POLICY ARE REDUCED BY THE COST OF DEFENSE. 2. POLICY TERM: 05/11/95 TO: 05/11/98 Standard Time at your address shown below. at 12:01 AM 3. ADDRESS: 29 South Grape Street Medford, Oregon 97501 4. EFFECTIVE DATE: 05/11/93 is the effective date of the first policy issued and continuously renewed by us. 5. DEDUCTIBLE: $ 1,000 is Deductible per claim (excluding claim expenses) 6a.LIMIT OF LIABILITY - PER CLAIM PER POLICY YEAR $ 100,000 Per Claim Per Policy Year Limit of Liability (including Claim Expenses) . 6b.$ 300,000 Aggregate Limit of Liability Per Policy Year (Including Claim Expenses) . 7. CANCELLATION: 45 days notice will be given to you in accordance with policy Condition M appearing on page 12. 8. Insured's liability arising out of joint ventures is covered in accordance with the terms of Endorsement No. 8 9. $ 168,000 Reported Annual Total Billings ed Representative 1-87500-A (ED. 11/89) -1 - C'NA PROFESSIONAL LIABILITY ARCHITECTS/ENGINEERS For All the Commitments You Make~ DECLARATIONS CONTINUED Policy SFP 11-378-78-32 Effective 05/11/95 10. PREMIUM: $ 11,400 Standard Premium $ 0 Reserve Premium $ 11,400 Total Premium 11. INSTALLMENT PREMIUM PAYMENT: $ $ $ 3,800.00 Due 3,800.00 Due 3,800.00 Due 05/11/95 05/11/96 05/11/97 $ o Basic Premium 12. Except as disclosed to us in the application for this policy: A. No claim such as would be covered by this policy has been made against any of you. B. During the past 5 years. no insurer has cancelled any similar insurance issued to you. C. You, and/or your predecessor(s) in business, has/have no knowledge of any wrongful act that could be a basis for claim under this policy. 13. Endorsements attached at inception: G-ll715-E36 1-87515-B36 1-87516-C 1-87532-B 1-58055-A 1-87541-C 1-58097-A 1-87530-B l-16003-A l-16846-A l-19616-A 83-100 state Provisions - Oregon Amendment of Policy Conditions - Oregon Prior Acts Coverage Deductible Endorsement Asbestos Exclusion Pollution Exclusion Amendment of Exclusions Joint Venture Amendment of Conditions Profit Sharing Agreement Three Year Policy Endorsement 14. If, prior to the beginning of the Policy Term stated earlier, we have adopted revised provisions for this policy in order to afford, without additional premium, broader insurance to the types of professionals covered by this Policy, the insurance afforded for the Policy Term stated herein shall be construed in accordance with the provisions of such revisions. 15. If, subsequent to the issuance of this Policy, we revise the coverage afforded under the Policy, we, at next anniversary, will substitute the current Policy Form. ed Representative 1-87500-A (ED. 11/89) -lA- "~ RENEWAL ENDORSEMENT This endorsement is made a part of Policy No. M 02 5 3 4 6 of the MUTUAL OF ENUMCLAW INSURANCE COMPANY and becomes effective on 06 /2 9 /95 at 12:01 A.M, standard time at the location of the described property, (Dale) Name of Insured GARY AFSETH ARCHITECT It is agreed that: 5358 PROTECTORS INSURANCE Agenoy (a) The policy is amended as follows: The Annual Premium has been revised to reflect current rates, premiums, and/or ohanges in exposure base. LIABILITY COVERAGE FOR DRAFTSMEN IS ADDED WITH A PAYROLL OF $30,935 COMPREHENSIVE GENERAL LIABILITY ENDORSEMENT FORM L6394A 1/73 IS AMENDED. ENGINEERS, ARCHITECTS OR SURVEYORS FORM GL2209 1/74 IS ATTACHED & NOW APPLIES. CORRECTED RENEWAL (b) With respect to those coverages and kinds of property for whioh a specific limit of liability Is shown, the limit of the Company's liability shall be changed to read as stated in the Umits of Uability columns herein. Such limits arlol in lieu of the Umits of Uability stated in the policy and not in addition thereto, SECTION I PROPERTY COVERAGE LIMITS OF LIABILITY PREMIUMS Lac. Bldg. Coverage Description No, No. Previous Umit New Umlt New Premium 01 01 PERS PROPERTY OF INSURED $ 10 000 $ 10,000 $ 55 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ ~ $ $ $ $ $ $ $ $ $ $ $ SECTION II LIABILITY COVERAGE Premiums Coverage Umits of Uability New Premium C. Uability $1,000,000 each Occ. $1,000,000 agg. $ 341. 0, Med. Payments $ NIL each Per, $ NIL each Ace. $ NIL BROAD FORM $ 51 ENON $ 15 $ $ PREMIUM RECAPITULATION Due at Endorsement Effective Date: 06/29/95 Additional Premium $ 33 Return Premium Total Premium lncl. ~ % Credit $ 470 $ SMP35 (12/92) 06/21/95 BH -.